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Home My WebLink AboutCOW 2018-03-26 Item 4E - Public Safety Plan - Lease ResolutionCOUNCIL AGENDA SYNOPSIS M wing Date Prepared 1?y Mayor's reniqy Council rerien, 03/26/18 BJM C.vri(ioRy Discussion A fig Date 3/26/18 LV 04/02/18 BJM Public I leafing AN Dale E Other AN D ate LI Resolution AN 0 ale 4/2/18 Si ONS( )1t. Council AID or FOR r—Dco Finance Fire TS' Pe'R. Po/ice NV Cour/ SP ()NS( )It' s Adopting a City Council Resolution authorizing the Mayor (or designee) to enter into short Si iNim,\Ry term leases on properties acquired by the City for the new Justice Center and combined Public Works Shop. RiNilAvil) 13Y — C.O.W. Mtg. 11 CDN Comm E Finance Comm. Z Public Safety Comm. El Trans &Infrastnicture E Arts Comm. n Parks Comm. E Planning Comm. DATE: 3/19/18 COMMTITI.:1 CI LAIR: HOUGARDY RECOMMENDATIONS: spoNsoR/ADmIN. CommITI'll City Adminstration Unanimous Approval; Forward to Committee of the Whole ITEM INFORMATION ITEM No. 4.E. STAFF SpoNsoR: BRANDON MILES oRIGINAL AciAD:\ DATE: 3/26/18 AC, FINDA LIENI TM,' Leases associated with the Public Safety Plan C.vri(ioRy Discussion A fig Date 3/26/18 Motion il lo, Date Ordinance AN Date El Bid Award .11tgl) eve Public I leafing AN Dale E Other AN D ate LI Resolution AN 0 ale 4/2/18 Si ONS( )1t. Council AID or FOR r—Dco Finance Fire TS' Pe'R. Po/ice NV Cour/ SP ()NS( )It' s Adopting a City Council Resolution authorizing the Mayor (or designee) to enter into short Si iNim,\Ry term leases on properties acquired by the City for the new Justice Center and combined Public Works Shop. RiNilAvil) 13Y — C.O.W. Mtg. 11 CDN Comm E Finance Comm. Z Public Safety Comm. El Trans &Infrastnicture E Arts Comm. n Parks Comm. E Planning Comm. DATE: 3/19/18 COMMTITI.:1 CI LAIR: HOUGARDY RECOMMENDATIONS: spoNsoR/ADmIN. CommITI'll City Adminstration Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE ExpNNDITufw RIQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $N/A $N/A $N/A Fund Source: N/A Comments: N/A MTG. DATE RECORD OF COUNCIL ACTION 3/26/18 MTG. DATE ATTACHMENTS 03/26/18 Informational Memorandum, dated 3/13/18 Draft Resolution Minutes from Public Safety Meeting of 3/19/18 4/2/18 1 ALZ 146 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Public Safety Committee FROM: Brandon Miles, Business Relations Manager CC: Mayor Ekberg DATE: March 13, 2018 SUBJECT: Public Safety Plan, Leasebacks with Impacted Businesses ISSUE Adopting a City Council Resolution authorizing the Mayor (or designee) to enter into short term leases on properties acquired by the City for the new Justice Center and combined Public Works Shop. BACKGROUND On November 6, 2017, the City Council adopted Tukwila Ordinance No. 2554, which identified the locations for the City's new Justice Center, combined Public Works Shop, and a fire station. There are currently about two dozen businesses located on the preferred locations for the Justice Center and combined Public Works Shop. The City is currently working to acquire the land through voluntary purchase and sale agreements with the various property owners and eminent domain proceedings as necessary, as previously authorized by the City Council. Because of the nature of the acquisition proceedings, properties will be acquired on a rolling basis. As such, the City would like to be able to serve as a commercial landlord for some businesses for a short period of time, so that businesses can continue to operate in their current locations as long as possible. The Revised Code of Washington (RCW) 35A.11 vests the City Council with the authority to lease City owned land, however, the City Council may delegate its authority. DISCUSSION Staff has been working with the impacted businesses to try and reduce the impacts associated with the City's Public Safety Plan. Economic Development staff has been tasked with trying to reach agreements with the businesses on the Justice Center site and combined Public Works Shop site. The attached resolution temporarily delegates the City Council's lease authority to the Mayor (or designee). The delegation is only for the properties identified for siting of the Justice Center and Public Works Shop. The delegation will automatically expire on December 31, 2020. Staff is requesting this delegation in order to facilitate potential settlement agreements with tenants. FINANCIAL IMPACT The City would likely generate a nominal amount of rent income from the commercial leases. 147 INFORMATIONAL MEMO Page 2 RECOMMENDATION The Committee is being asked to forward the draft resolution to the March 26, 2018 Committee of the Whole meeting and April 2, 2018, Regular Council meeting. ATTACHMENTS • Draft Resolution 148 Z:\Council Agenda Items\Mayors OfficelLeasing Property\InfoMemo.doc A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHORIZING THE MAYOR TO ENTER INTO LEASE AGREEMENTS FOR THE PROPERTIES ANTICIPATED TO BE ACQUIRED AS PART OF THE CITY'S PUBLIC SAFETY PLAN PROJECT. WHEREAS, on November 6, 2017, the Tukwila City Council adopted Ordinance No. 2554, which identified locations for siting of the City's new combined Public Works shops facility and a Justice Center ("the Properties"), both of which are part of the City's Public Safety Plan projects; and WHEREAS, the City is currently in the process of acquiring the Properties, either through voluntary agreements or condemnation proceedings; and WHEREAS, there are businesses currently operating on many of the Properties; and WHEREAS, the City desires to lessen the impacts to the businesses operating on the Properties; and WHEREAS, the Revised Code of Washington (RCW) Chapter 35A.11 grants the Tukwila City Council the authority to lease City -owned property; and WHEREAS, the Tukwila City Council desires to delegate its authority to lease to the Mayor, in limited circumstances set forth herein; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Lease Authority Delegated. The Tukwila City Council delegates its authority to lease City property to the Mayor or his or her designee. W:\Word Processing\Resolutions\Lease agreements authorized on PW shops and Justice Center 3-12-18 BM:bjs Page 1 of 2 149 Section 2. Property Limitation. This delegation of authority to lease City property from the Tukwila City Council to the Mayor shall only apply to the Properties acquired for the new combined Public Works shops facility and the Justice Center, as identified in Ordinance No. 2554, adopted by the City Council on November 6, 2017. Section 3. Expiration. Unless extended by the Tukwila City Council, the authority granted to the Mayor herein shall terminate on December 31, 2020. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2018. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Verna Seal, Council President APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Filed with the City Clerk: Passed by the City Council: Resolution Number: W:\Word Processing\Resolutions\Lease agreements authorized on PW shops and Justice Center 3-12-18 BM:bjs 150 Page 2 of 2 City of Tukwila City Council Public Safety Committee PUBLIC SAFETY COMMITTEE Meeting Minutes March 19, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Kathy Hougardy, Chair; Dennis Robertson, Thomas McLeod Staff: David Cline, Rachel Bianchi, Laurel Humphrey, Brandon Miles, Bruce Linton, Jay W i ttwe r Guests: Justine Kim, D.J. Baxter, Ethan Bernau, Shiels Obletz Johnsen; Steve Goldblatt, Program Management Quality Assurance Consultant; Craig Greene, Dee Riley, Lydig Construction CALL TO ORDER: Chair Hougardy called the meeting to order at 5:30 p.m. I. ANNOUNCEMENT 11. BUSINESS AGENDA A. Resolution: Lease Agreements *Staff is seeking Council approval of resolution that would temporarily authorize the Mayor to enter into short term leases on properties acquired for the new Justice Center and combined Public Works Shops. Properties will be acquired on a rolling basis and the City would like to serve as a temporary commercial landlord for some impacted businesses to allow them to operate for as long as possible. The proposed resolution would give administration the flexibility to work efficiently to resolve settlement agreements with the impacted businesses, would only apply to properties relating to the Justice Center and Shops, and would automatically expire on December 31, 2020. The Committee requested that staff report at least quarterly to the City Council on these activities. Staff will add a section to the monthly Public Safety Plan report to the Council. UNANIMOUS APPROVAL. FORWARD TO MARCH 26, 2018 COMMITTEE OF THE WHOLE. B. Contract: Topographical Services for Public Safety Plan Staff is seeking Council approval to amend the survey services contract with Bush Roed & Hitchings in the amount of $64,100, bringing the total contract amount to $131,500. Now that design has begun on Fire Stations 52, 54 and the Justice Center, the design teams have identified that a more detailed Topographical Survey is needed. The Council recently approved the addition of Station 52 to the surveyor's contract, and this amendment would add Station 54 and the Justice Center. The City received two timely proposals and BRH was selected due to the strength of its qualifications. Councilmember Robertson asked if there was a way to outline a detailed plan for each building that anticipates and outlines costs like this. Mr. Goldblatt asserted that surveying expenses are necessary and the City is still exploring properties. Ms. Kim said that these are part of the soft costs, and that final project budgets will be defined this summer once site acquisition costs are known and schematic design on the Justice Center is 151