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HomeMy WebLinkAboutCOW 2018-03-26 Item 4D - Public Safety Plan - Topographical Survey Contract Amendment with Bush Roed & Hitchings for $64,100COUNCIL AGENDA SYNOPSIS Imiial_i MeetingDate Prepared by Alayor's review Council ret'iov 03/26/18 RB Ci,'/ (7) 04/02/18 RB ❑ Bu/ Atitetal dltg Dale ❑ Public Hearin Mtg Date ❑ Other A[tg Date C.A 1'I:GORY 11 Discussion 11 .1I1g Date d11g SPOASOR ❑Council ❑[-[R ❑DCD ❑['mance ❑Fire TS ❑PeR ❑Police ❑PlI" (Court ITEM INFORMATION ITEM No. 4.D. STAFF SPONSOR: RACHEL BIANCHI ()RIC ;IN AGF?ND.v D.v I'I•.: 3/26/18 AGI:AI).\ I11:NI'I'rr1,I{ Contract amendment for topographical survey services for Fire Station 54 and the Justice Center 3/26/18 illotion Date 4/2/18 ❑ Resolution Akg Date ❑ Ordinance .1 [/g Date ❑ Bu/ Atitetal dltg Dale ❑ Public Hearin Mtg Date ❑ Other A[tg Date C.A 1'I:GORY 11 Discussion 11 .1I1g Date d11g SPOASOR ❑Council ❑[-[R ❑DCD ❑['mance ❑Fire TS ❑PeR ❑Police ❑PlI" (Court ►1Alayor S1'ONs( )it' S The Council is being asked to approve a contract amendment with BRH for topographilcal SUMNI \RY surveys of the new Fire Station 54 site and Justice Center. This would increase their contract by $64,100 for a total of $131,000. BRH has previously done ALTA surveys for all of the Public Safety Plan sites. R1:Y11A 'I:1) BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm. ❑ "Trans &Infrastructure ❑ 1\rts Comm. ❑ Parks Comm. DATE: 3/19/18 COMMI1TFT CHAIR: HOUGARDY // Public Safety Comm. ❑ Planning Comm. RECOMMENDATIONS: SPONSOR/Au:vIIN. COn1Mrrrl:l: Mayor's Office Unanimous Approval; Forward to C.O.W. COST IMPACT / FUND SOURCE ENI'ID [)I'1'URI•: l.'IR1.11 AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ $ Fund Source: PUBLIC SAFETY BONDS Comments: MTG. DATE RECORD OF COUNCIL ACTION 3/26/18 MTG. DATE ATTACHMENTS 3/26/18 Informational Memorandum dated 3/14/18 Proposed Contract Amendment BRH Proposal for Topographical Survey Services Minutes from the Public Safety Committee meeting of 3/19/18 4/2/18 11r 120 City of Tukwila Allan Ekberg, Mayor Public Works Department - Bob Giberson, Director INFORMATIONAL MEMORANDUM TO: City Council, Committee of the Whole FROM: Rachel Bianchi, Communications and Government Relations Manager BY: D.J. Baxter, Shiels Obletz Johnsen CC: Mayor Ekberg DATE: March 14, 2018 SUBJECT: Public Safety Plan, Contract for Topographical Survey Services ISSUE Amend contract to provide additional required survey services for the properties selected to implement the Public Safety Plan. BACKGROUND The City has identified its preferred sites for each of the facilities to be built under the Public Safety Plan. These include the Justice Center, the Public Works Shops, and Fire Stations 52 and 54. In fall 2017, the City executed contracts for ALTA surveys for each of the selected properties. Now that we are beginning design on Fire Stations 52, 54, and the Justice Center, the design teams have identified that a more detailed Topographical Survey is needed to support the siting and design of the buildings. The Public Safety Committee recently forwarded a favorable recommendation to add the Fire Station 52 topographical survey to the surveyor's contract. We have now completed a solicitation process for Fire Station 54 and Justice Center, and recommend amending the current surveyor's contract to add those sites also. To select a consulting firm who could perform detailed topographical surveys for the Public Safety Plan properties, the City requested proposals from four firms from its consulting services roster. The firms contacted were: APS Survey & Mapping; Baseline Engineering/Beyer; Bush Roed Hitchings (BRH); and True North Land Surveying. APS and Baseline/Beyer did not submit proposals. BRH and True North submitted timely proposals that were scored as indicated on the attached score sheet. While True North provided a very competitive price, the ambiguity of the proposal created uncertainty about what services and deliverables would be included in the fee. The proposal also did not describe how the Consultant would gather information for properties that are not yet accessible, as specifically requested in the solicitation. In a telephone interview, True North confirmed that they did not know how to approach this issue, and the company declined to amend its proposal to describe a possible approach. True North also indicated some concern about meeting the required 6 week schedule for the Justice Center, and that they would feel more comfortable with 8 weeks. In a telephone interview, BRH indicated an ability to start the work immediately after NTP, and comply with the 6 week required schedule. BRH also offered a willingness to provide data to the design team as that data is collected, further accelerating the schedule. BRH is the surveyor already engaged for initial surveys for the Public Safety properties. They have been prompt, reliable, fast, and thorough. The fees proposed for the Fire Station 54 property were nearly identical, but BRH's fee for the Justice Center work was significantly higher than True North's proposal. Our telephone interviews confirmed that both companies were pricing the same set of services and deliverables, but revealed that BRH had accounted for special considerations that will be unique to the Justice Center property. In addition to proposing an approach for properties on which we have not been granted access, as we requested, BRH had considered and budgeted for circumstances unique to this site, such as 121 the need to protect and monitor equipment while in use, the time associated with working around personal property and debris found on this site. We are concerned that by not considering these factors, True North will either exceed its proposed budget, or be forced to cut corners on its work product. FISCAL IMPACT: The cost proposal for these additional surveys is $64,100. The total contract amount for BRH, including previously approved work, will be $131,500. RECOMMENDATION: City staff recommends BRH based on its ability to accelerate completion, the clarity and responsiveness of its proposal, and positive recent experience working for the City on the Public Safety Plan. The Committee is being asked to approve the contract amendment for additional survey services for scope of work and associated fees as described above and place it on the agenda for the March 26, 2018 Committee of the Whole Meeting, and the Consent Agenda for the April 2, 2018 Regular Meeting. ATTACHMENTS: Score Sheet Consultant Contract Amendment Scope of Work and Fee 122 Phone: 206-4334800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov Tukwila Public Safety Plan — Contract for Topographical Surveying Services Fire Station 54 and Justice Center March 13, 2018 APSMapping Survey & Baseline/Beyler 'Bush Roed Hitchings True North Reputation for high-quality work, reliable and prompt property surveys N/A N/A 5 4 Recent experience working with City of Tukwila/SOJ N/A N/A 5 0 Stated Ability to Meet Schedule (6 weeks from NTP) N/A N/A 5 5 Ability to Accelerate Work N/A N/A 5 3 Responsiveness and clarity of proposal N/A N/A 5 2 Cost N/A N/A 3 5 TOTALS 0 0 28 19 For each category, highest score is 5 (with the lowest or worst score 1) Consultant with the highest score is ranked the best. Staff: SOJ/D.J. Baxter Selection Date: 03/13/2018 Selected Consultant: BRH Summary: To select a consulting firm who could perform detailed topographical surveys for the Public Safety Plan properties, the City requested proposals from four firms from its consulting services roster. The firms contacted were: APS Survey & Mapping; Baseline Engineering/Beyer; Bush Roed Hitchings (BRH); and True North Land Surveying. APS and Baseline/Beyer did not submit proposals. BRH and True North submitted timely proposals that were scored as indicated. While True North provided a very competitive price, the ambiguity of the proposal created uncertainty about what services and deliverables would be included in the fee. The proposal also did not describe how the Consultant would gather information for properties that are not yet accessible. In a telephone interview, True North confirmed that they did not know how to approach this issue, and the company declined to amend its proposal to describe a possible approach. True North also indicated some concern about meeting the required 6 week schedule for the Justice Center, and it would feel more comfortable with 8 weeks. In a telephone interview, BRH indicated an ability to start the work immediately after NTP, and comply with the 6 week required schedule. BRH also offered a willingness to provide data to the design team as that data is collected, further accelerating the schedule. Therefore, in spite of a significantly higher price, the City selected BRH based on its ability to accelerate completion, the clarity and responsiveness of its proposal, and positive recent experience working for the City on the Public Safety Plan. 123 124 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 17-210 CONTRACT FOR SERVICES Amendment # 2 Between the City of Tukwila and Bush Roed & Hitchings That portion of Contract No. 17-210 between the City of Tukwila and Bush Roed & Hitchings (Consultant) is hereby amended as follows: 1. Proiect Designation. The Consultant is retained by the City to perform survey services for four selected sites referred to as the Justice Center Site (JC7NL), Public Works Site (PW), and Fire Station 54 Site (FS54), and Fire Station 52 Site (FS52), in connection with the project titled Tukwila Public Safety Plan. The Consultant is further retained to conduct detailed topographical surveys for the FS52, FS54, and JC7NL Sites. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibits "A," attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement: Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending December 31, 2018, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than May 22, 2018 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "A" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $131,500 (including estimated expenses) without express written modification of the Agreement signed by the City. All other provisions of the contract shall remain in full force and effect. Dated this day of , 20 CITY OF TUKWILA CONSULTANT Allan Ekberg, Mayor Printed Name: ATTEST/AUTHENTICATED APPROVED AS TO FORM Christy O'Flaherty, MMC, City Clerk Office of the City Attorney CA Revised December 2016 Pagel oft 125 126 000, BRH VIA EMAIL March 12, 2018 Ms. Carrie Holmes Axis Planning & Development, LLC 1529 Western Avenue Seattle, WA 98101 Bush Roed & Hitchings, Inc. Proposed Land Survey Services — Topographic and Planimetric Survey — Site JC7NL Justice Center Site Parcel Nos.: 0041000515, 0041000514, 0041000480, 0041000494, 0041000513, 0041000516, 0041000517, 0041000335, 0041000330 Tukwila, WA 98168 Dear Ms. Holmes, We look forward to providing you with land survey services at the site referenced above, and as shown on the attached Exhibit "A". We will provide a planimetric survey showing the features on the subject site as shown in our scope of work below. Control and Datum Project boundary will be calculated with bearings and distances shown on the drawing. Street centerlines and rights-of-way will be calculated with bearings and distances shown on the drawing. Bearings of cross -streets will be calculated and shown. NAVD 88 vertical datum will be used (City of Tukwila). A minimum of eight (8) on-site benchmarks will be set. NAD 83/91 horizontal datum will be used (City of Tukwila). Topography Surface improvements All surface improvements, pavements, sidewalks, stairs, walls, fencing, signs and parking stalls will be located and shown. Building footprints and elevations Exterior building footprints will be shown along with overhangs, canopies, stairwells and recessed building entries. Finish floor elevations will be shown for each entry for the buildings on the subject site. Street channelization Existing street channelization will be shown with lane stripes and traffic arrows. BRH - Land Surveyors & Civil Engineers 2009 Minor Avenue East, Seattle, VVA. 98102-3513 Phone (206) 323-4144 / (800) 935-0508, Fax (206) 323-7135, Internet. www brhinc corn 127 AXIS PLANNING & DEVELOPMENT, LLC Ms. Carrie Holmes March 12, 2018 Page 2 BRH, Inc. Street improvements Full street widths of improvements will be shown for the surrounding streets to the opposite right-of-way lines. Spot elevation intervals Spot elevations will be shown at 25 foot intervals in the streets. Spot elevations will be taken at roadway crowns, lane stripes, edge of parking lanes, flow lines and top of curbs. Spot elevations will indicate existing curb heights. Spot elevations and contours Spot elevations will be shown to approximately 0.01 feet. One foot contour intervals and ground level entryway finish floor elevations will be shown. Topography Topography will differentiate between various surface pavements and will show where pavement changes occur (concrete to asphalt, asphalt to brick, etc.), and top and toe of all slopes. Vegetation All trees greater than 3 -inches in diameter (as measured one foot above ground) and drip lines will be located and shown. Trees will be labeled as either deciduous or coniferous. Utilities Overhead utilities Existing utility poles, wires, bus wires, guy wires and overhead wire crossings will be shown with elevations. Surface features All surface utility features such as rims, grates and vaults will be shown. Below grade utilities All below grade utilities, including pipe types and sizes, rim and invert elevations, will be shown if record of their existence is found. Underground service lines will be marked in the field by our utility locating personnel if tracer wires or other metallic features exist below ground. Record public utility locations will be shown to the extent that such records exist. Private utility records will also be researched to the extent that they are available. We will detect and show existing traffic signal loops, where possible. Vaults It may be necessary to open Seattle City Light vaults in order to detail the size and depth of the vaults. In this case, BRH will need to coordinate with SCL crews for safety and security reasons. SCL and BRH will bill their time on a rates basis for this extra service. SCL may require payment in advance for their crew time. 128 AXIS PLANNING & DEVELOPMENT, LLC Ms. Carrie Holmes March 12, 2018 Page 3 Title Report/Easements BRH, Inc. Our survey will be conducted based on a title report furnished by your office. All easements, covenants and restrictions found in this report will be shown, if plottable, and will be listed in the text, if non-plottable. Our survey will be performed per ALTA/NSPS Land Title Survey Standards, 2016, Table A Items 2, 3, 4, 5, 6a, 7a, 7b1, 7c, 8, 9, 11, 13, 14, 16, 18, 19, and 20 (See Exhibit "B"). Deliverables The final survey drawing will be provided on 30"x42" sheets and plotted at 1:20 scale. Survey will be prepared using AutoCAD Civil 3D and layer entities will be per APWA standards. Stamped, signed, and dated hard copies will be provided at completion, as well as PDFs. Surveyor's data file will also be made available at completion in TXT or XYZ format. Fees Our fees to provide this service will be $57,000. Expense items, such as parking fees, tolls, printing charges and delivery fees will be billed at our cost plus 15% in addition to the above fee for our services. The terms of this proposal are valid for 60 days. Delivery Schedule We will complete and deliver the final drawing within 6 weeks of your signed authorization to proceed. Insurance The activities of Bush, Roed & Hitchings, Inc. are insured for both commercial general liability and professional liability. Commercial general liability limit is $1,000,000 per occurrence and $2,000,000 in the aggregate. Professional liability limit of coverage is $2,000,000. We always encourage our clients to request a Certificate of Insurance — something we will provide to you upon request. Thank You We appreciate the opportunity to submit this proposal and are looking forward to working with you on this project. 129 AXIS PLANNING & DEVELOPMENT. LLC Ms. Carrie Holmes March 12, 2018 Page 4 Sincerely, BUSH, ROED & HITCHINGS, INC. ACCEPTED BY: CaYL_ Oliver Q. Robar P.L.S. Survey Project Manager OQR/jeh Enclosure 130 BRH, Inc. AXIS PLANNING & DEVELOPMENT, LLC Printed Name: Signature: Title: Date: EXHIBIT A g 00 9 1 42 a-7 0.401i1Mil 1,0 +04 if ion40( 410110 "Pi NOTA P 131 132 EXHIBIT 'B' American Land Title Association® (ALTA®) Minimum Standard Detail Requirements National Society of Professional Surveyors (NSPS) For ALTA/NSPS Land Title Surveys TABLE A OPTIONAL SURVEY RESPONSIBILITIES AND SPECIFICATIONS NOTE: The twenty (20) items of Table A may be negotiated between the surveyor and client. Any additional items negotiated between the surveyor and client shall be identified as 21(a), 21(b), etc. and explained pursuant to Section 6. D.ii.(g). Notwithstanding Table A Items 5 and 11, if an engineering design survey is desired as part of an ALTA/NSPS Land Title Survey, such services should be negotiated under Table A, Item 21. If checked, the following optional items are to be included in the ALTA/NSPS LAND TITLE SURVEY, except as otherwise qualified (see note above): 1. Monuments placed (or a reference monument or witness to the corner) at all major corners of the boundary of the property, unless already marked or referenced by existing monuments or witnesses in close proximity to the corner. 2. Address(es) of the surveyed property if disclosed in documents provided to or obtained by the surveyor, or observed while conducting the fieldwork. 3. X Flood zone classification (with proper annotation based on federal Flood Insurance Rate Maps or the state or local equivalent) depicted by scaled map location and graphic plotting only. 4. X Gross land area (and other areas if specified by the client). 5. X Vertical relief with the source of information (e.g., ground survey, aerial map), contour interval, datum, and originating benchmark identified. 6. X (a) If set forth in a zoning report or letter provided to the surveyor by the client, list the current zoning classification, setback requirements, the height and floor space area restrictions, and parking requirements. Identify the date and source of the report or letter. (b) If the zoning setback requirements are set forth in a zoning report or letter provided to the surveyor by the client, and if those requirements do not require an interpretation by the surveyor, graphically depict the building setback requirements. Identify the date and source of the report or letter. 7. X (a) Exterior dimensions of all buildings at ground level. (b) Square footage of. X (1) exterior footprint of all buildings at ground level. (2) other areas as specified by the client. X (c) Measured height of all buildings above grade at a location specified by the client. If no location is specified, the point of measurement shall be identified. Copyright 2016. All rights reserved. American Land Title Association and National Society of Professional Surveyors Page 1 of 3 NSPS 133 EXHIBIT 'B' American Land Title Association® (ALTA®) Minimum Standard Detail Requirements National Society of Professional Surveyors (NSPS) For ALTA/NSPS Land Title Surveys 8. X Substantial features observed in the process of conducting the fieldwork (in addition to the improvements and features required pursuant to Section 5 above) (e.g., parking lots, billboards, signs, swimming pools, landscaped areas, substantial areas of refuse). 9. X Number and type (e.g., disabled, motorcycle, regular and other marked specialized types) of clearly identifiable parking spaces on surface parking areas, lots and in parking structures. Striping of clearly identifiable parking spaces on surface parking areas and lots. 10. (a) As designated by the client, a determination of the relationship and location of certain division or party walls with respect to adjoining properties (client to obtain necessary permissions). (b) As designated by the client, a determination of whether certain walls are plumb (client to obtain necessary permissions). 11. X Location of utilities existing on or serving the surveyed property as determined by: • observed evidence collected pursuant to Section 5.E.iv. • evidence from plans requested by the surveyor and obtained from utility companies, or provided by client (with reference as to the sources of information), and • markings requested by the surveyor pursuant to an 811 utility locate or similar request Representative examples of such utilities include, but are not limited to: • Manholes, catch basins, valve vaults and other surface indications of subterranean uses; • Wires and cables (including their function, if readily identifiable) crossing the surveyed property, and all poles on or within ten feet of the surveyed property. Without expressing a legal opinion as to the ownership or nature of the potential encroachment, the dimensions of all encroaching utility pole crossmembers or overhangs; and • Utility company installations on the surveyed property. Note to the client, insurer, and lender - With regard to Table A, item 11, source information from plans and markings will be combined with observed evidence of utilities pursuant to Section 5.E.iv. to develop a view of the underground utilities. However, lacking excavation, the exact location of underground features cannot be accurately, completely, and reliably depicted. In addition, in some jurisdictions, 811 or other similar utility locate requests from surveyors may be ignored or result in an incomplete response, in which case the surveyor shall note on the plat or map how this affected the surveyor's assessment of the location of the utilities. Where additional or more detailed information is required, the client is advised that excavation and/or a private utility locate request may be necessary. 12. As specified by the client, Governmental Agency survey -related requirements (e.g., HUD surveys, surveys for leases on Bureau of Land Management managed lands). Copyright 2016 All rights reserved American Land Title Association and National Society of Professional Surveyors 134 Page 2 of 3 NSPS EXHIBIT `B' American Land Title Association® (ALTA®) Minimum Standard Detail Requirements National Society of Professional Surveyors (NSPS) For ALTA/NSPS Land Title Surveys 13. X Names of adjoining owners according to current tax records. If more than one owner, identify the first owner's name listed in the tax records followed by "et al." 14. X As specified by the client, distance to the nearest intersecting street. 15. Rectified orthophotography, photogrammetric mapping, remote sensing, airborne/mobile laser scanning and other similar products, tools or technologies as the basis for the showing the location of certain features (excluding boundaries) where ground measurements are not otherwise necessary to locate those features to an appropriate and acceptable accuracy relative to a nearby boundary. The surveyor shall (a) discuss the ramifications of such methodologies (e.g., the potential precision and completeness of the data gathered thereby) with the insurer, lender, and client prior to the performance of the survey, and (b) place a note on the face of the survey explaining the source, date, precision, and other relevant qualifications of any such data. 16. X Evidence of recent earth moving work, building construction, or building additions observed in the process of conducting the fieldwork. 17. Proposed changes in street right of way lines, if such information is made available to the surveyor by the controlling jurisdiction. Evidence of recent street or sidewalk construction or repairs observed in the process of conducting the fieldwork. 18. X If there has been a field delineation of wetlands conducted by a qualified specialist hired by the client, the surveyor shall locate any delineation markers observed in the process of conducting the fieldwork and show them on the face of the plat or map. If no markers were observed, the surveyor shall so state. 19. X Include any plottable offsite (i.e., appurtenant) easements or servitudes disclosed in documents provided to or obtained by the surveyor as a part of the survey pursuant to Sections 5 and 6 (and applicable selected Table A items) (client to obtain necessary permissions). 20. X Professional Liability Insurance policy obtained by the surveyor in the minimum amount of $2,000,000 to be in effect throughout the contract term. Certificate of Insurance to be furnished upon request, but this item shall not be addressed on the face of the plat or map. 21. Adopted by the Board of Governors, American Land Title Association, on October 8, 2015. American Land Title Association, 1800 M St., N.W., Suite 300S, Washington, D.C. 20036-5828. www. alta. orq Adopted by the Board of Directors, National Society of Professional Surveyors, on October 9, 2015. National Society of Professional Surveyors, Inc., 5119 Pegasus Court, Suite Q, Frederick, MD 21704. htta//www.nsos.us.com/ Page 3 of 3 Copyright 2016. All rights reserved. American Land Title Association and National Society of Professional Surveyors NSPS 135 136 rAt%" BRH H VIA EMAIL March 12, 2018 Carrie Holmes Axis Planning & Development, LLC 1529 Western Avenue Seattle, WA 98101 Bush Roed & Hitchings, Inc. Proposed Land Survey Services — Topographic and Planimetric Survey — Site FS54 Parcel no.: 1523049263 13916 42nd Avenue S Tukwila, WA 98168 Dear Ms. Holmes, We look forward to providing you with land survey services at the site referenced above, and as shown on the attached Exhibit "A". We will provide a planimetric survey showing the features on the subject site as shown in our scope of work below. Control and Datum Project boundary will be calculated with bearings and distances shown on the drawing. Street centerlines and rights-of-way will be calculated with bearings and distances shown on the drawing. Bearings of cross -streets will be calculated and shown. NAVD 88 vertical datum will be used. A minimum of three on-site benchmarks will be set. NAD 83/91 horizontal datum will be used. Topography Surface improvements All surface improvements, pavements, sidewalks, stairs, walls, fencing, signs and parking stalls will be located and shown. Building footprints and elevations Exterior building footprints will be shown along with overhangs, canopies, stairwells and recessed building entries. Finish floor elevations will be shown for the main house level, basement and garage. The chimney cap will be located and roof peak elevation will be shown. BRH - Land Surveyors & Civil Engineers 2009 Minor Avenue East, Seattle, WA 98102-3513 Phone (206) 323-4144 / (800) 935-0508, Fax. (206) 323-7135, Internet www brhinc com 137 AXIS PLANNING & DEVELOPMENT.. LLC Ms. Carrie Holmes March 12, 2018 Page 2 BRH, inc. Street channelization Existing street channelization will be shown with lane stripes and traffic arrows. Street improvements Full street widths of improvements will be shown for the surrounding streets to the opposite right-of-way lines. Spot elevation intervals Spot elevations will be shown at 25 foot intervals in the streets. Spot elevations will be taken at roadway crowns, lane stripes, edge of parking lanes, flow lines and top of curbs. Spot elevations will indicate existing curb heights. Spot elevations and contours Spot elevations will be shown to approximately 0.01 feet. One foot contour intervals and ground level entryway finish floor elevations will be shown. Topography Topography will differentiate between various surface pavements and will show where pavement changes occur (concrete to asphalt, asphalt to brick, etc.). Vegetation All landscape trees greater than 3 -inches in diameter and drip lines will be located and shown. Utilities Overhead utilities Existing utility poles, wires, bus wires, guy wires and overhead wire crossings will be shown with elevations. Surface features All surface utility features such as rims, grates and vaults will be shown. Below grade utilities All below grade utilities, including pipe types and sizes, rim and invert elevations, will be shown if record of their existence is found. Underground service lines will be marked in the field by our utility locating personnel if tracer wires or other metallic features exist below ground. Record public utility locations will be shown to the extent that such records exist. Private utility records will also be researched to the extent that they are available. We will detect and show existing traffic signal loops, where possible. Vaults It may be necessary to open Seattle City Light vaults in order to detail the size and depth of the vaults. In this case, BRH will need to coordinate with SCL crews for safety and security reasons. SCL and BRH will bill their time on a rates basis for this extra service. SCL may require payment in advance for their crew time. 138 AXIS PLANNING & DEVELOPMENT, LLC Ms. Carrie Holmes March 12, 2018 Page 3 Deliverables BRH, Inc. The final survey drawing will be provided on 30"x42" sheets and plotted at 1:20 scale. Survey will be prepared using AutoCAD Civil 3D and layer entities will be per APWA standards. Stamped, signed, and dated hard copies will be provided at completion, as well as PDFs. Surveyor's data file will also be made available at completion in TXT or XYZ format. Fees Our fees to provide this service will be $7,100. Expense items, such as parking fees, tolls, printing charges and delivery fees will be billed at our cost plus 15% in addition to the above fee for our services. The terms of this proposal are valid for 60 days. Delivery Schedule We will complete and deliver the final drawing within 25 business days of your signed authorization to proceed. Professional Responsibility for Reliability and Accuracy We Meet Professional Standards: BRH complies with National ALTA/NSPS standards and Washington state law — applicable for Topographic Mapping services. The survey we will provide to you will be based on actual, on -the -ground, field measurements and observations. We will NOT: 1) rely on mapping obtained by a 3rd party 2) copy or trace existing mapping by others 3) utilize internet-based mapping BRH certifies that all mapping information presented in your survey will be solely the work of BRH personnel, based on information we acquire on-site, and record information we research specifically for your survey. Insurance The activities of Bush, Roed & Hitchings, Inc. are insured for both commercial general liability and professional liability. Commercial general liability limit is $1,000,000 per occurrence and $2,000,000 in the aggregate. Professional liability limit of coverage is $2,000,000. We always encourage our clients to request a Certificate of Insurance — something we will provide to you upon request. 139 AXIS PLANNING & DEVELOPMENT, LLC Ms. Carrie Holmes March 12, 2018 Page 4 BRH, inc. Thank You We appreciate the opportunity to submit this proposal and are looking forward to working with you on this project. Sincerely, BUSH, ROED & HITCHINGS, INC. ACCEPTED BY: Thomas E. Carner, P.L.S. Survey Project Manager TEC/jeh Enclosure AXIS PLANNING & DEVELOPMENT, LLC Printed Name: Signature: Title: Date: Benefits BRH Brings to this Project Value • A successful project is founded on a reliable and accurate survey • The service we provide results in a functional electronic tool for your design team. • We work with architects and civil engineers every day—and we know how much they value mapping that integrates with their needs. This includes complete mapping of detectable underground utilities and proper coverage of surface features extending beyond the project limits. Please consider the value you get with a BRH survey – our experience produces more than a map. Your team will receive an integrated design tool! BRH Offers • Over 40 years of experience with the type of survey you are requesting • Professional crews who are disciplined and sensitive to site constraints. • Underground utility locations provided by our in-house personnel • Field resources and capabilities that match the largest firms in the region. Yet, we bring the care and attention to detail found in a more compact firm. 140 Exhibit "A" King County iMap 6060 03 5 15 23 0490 5- 3 0490 43 151,30491 15.1`3 0.419 02 9 734.8Z00100- tiii W__:,kralli I 7_f482[)11095 ow F I The information incbded on this map has been compiedby King County staff from a variety of sources and is subject to change without notice. King County makes no representations or warranties, express or implied, as to accuracy, completeness, tinelness, or rights to the use of such information. This document is not intended for use as a survey product King County shall not be fable for any general, special, indirect, incidental, or consequential damages including, but not Wilted to, lost revenues or bst profits resulting from the use or misuse of the information contained on this map. Any sale of this map orinformation on this map is prohibited except by written permission of King County. Date: 10/24/2017 Notes: I King County GIS CENTER 142 City of Tukwila City Council Public Safety Committee PUBLIC SAFETY COMMITTEE Meeting Minutes March 19, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Kathy Hougardy, Chair; Dennis Robertson, Thomas McLeod Staff: David Cline, Rachel Bianchi, Laurel Humphrey, Brandon Miles, Bruce Linton, Jay Wittwer Guests: Justine Kim, D.J. Baxter, Ethan Bernau, Shiels Obletz Johnsen; Steve Goldblatt, Program Management Quality Assurance Consultant; Craig Greene, Dee Riley, Lydig Construction CALL TO ORDER: Chair Hougardy called the meeting to order at 5:30 p.m. I. ANNOUNCEMENT II. BUSINESS AGENDA A. Resolution: Lease Agreements Staff is seeking Council approval of resolution that would temporarily authorize the Mayor to enter into short term leases on properties acquired for the new Justice Center and combined Public Works Shops. Properties will be acquired on a rolling basis and the City would like to serve as a temporary commercial landlord for some impacted businesses to allow them to operate for as long as possible. The proposed resolution would give administration the flexibility to work efficiently to resolve settlement agreements with the impacted businesses, would only apply to properties relating to the Justice Center and Shops, and would automatically expire on December 31, 2020. The Committee requested that staff report at least quarterly to the City Council on these activities. Staff will add a section to the monthly Public Safety Plan report to the Council. UNANIMOUS APPROVAL. FORWARD TO MARCH 26, 2018 COMMITTEE OF THE WHOLE. Contract: Topographical Services for Public Safety Plan Staff is seeking Council approval to amend the survey services contract with Bush Roed & Hitchings in the amount of $64,100, bringing the total contract amount to $131,500. Now that design has begun on Fire Stations 52, 54 and the Justice Center, the design teams have identified that a more detailed Topographical Survey is needed. The Council recently approved the addition of Station 52 to the surveyor's contract, and this amendment would add Station 54 and the Justice Center. The City received two timely proposals and BRH was selected due to the strength of its qualifications. Councilmember Robertson asked if there was a way to outline a detailed plan for each building that anticipates and outlines costs like this. Mr. Goldblatt asserted that surveying expenses are necessary and the City is still exploring properties. Ms. Kim said that these are part of the soft costs, and that final project budgets will be defined this summer once site acquisition costs are known and schematic design on the Justice Center is 143 Public Safety Committee Minutes March 19, 2018 complete. Staff noted that the Public Safety Committee will be asked for approval on additional soft costs relating to hazmat and SEPA in the near future. UNANIMOUS APPROVAL. FORWARD TO MARCH 26, 2018 REGULAR MEETING. C. Proposed Polices on Disadvantaged Business Enterprise and Local Hiring for Public Safety Plan Staff is seeking Council direction on the best way to achieve goals of including local hiring, disadvantaged business enterprises (DBEs) and apprenticeships on the Public Safety Plan projects. This subject was discussed multiple times by last year's Public Safety Committee, focusing on two options: implementing a policy that sets out specific goals for the Public Safety Plan, or implementing a more prescriptive Community Workforce Agreement/Project Labor Agreement (CWA/PLA). Another option is to work with project contractors to identify goals by project. Lydig Construction, the General Contractor/Construction Management firm for the Fire Stations presented their goals and past success to the Council last year. They have identified targets for the Fire Stations as follows: Apprenticeship 10%, Local Hire 20%, and DBE 17%. The City would be able to work with the contractors for each project on how to achieve these goals. BNBuilders, the staff selection for GC/CM on the Justice Center, was similarly graded on their commitment to DBE, apprenticeship and local hire. Staff analysis has shown that a formal CWA/PLA would require dedicate staff resources to oversee, monitor and audit the program, which is currently unfunded in the Public Safety Plan. The Council's Program Management Quality Assurance consultant has recommended to the Council that the PLA/CWA approach would not make sense for the relative small scale of these projects. He stated again that he favors the policy approach and that the construction market is such that there is not a surplus of people looking for work. The approach that Lydig is using will be a good roadmap to expand to the whole Public Safety Plan. Mr. Greene noted that he has observed PLA/CWAs serve as a deterrent to smaller businesses that may otherwise help the City achieve these goals. Councilmember McLeod stated that he is comfortable with the approach recommended by Mr. Goldblatt and would support adoption of the proposed policies as the mechanism to achieve the goals. The cost of administering a PLA/CWA would be a burden to the City, but he would like to leave the option open if it makes sense at a future point in time. Councilmembers Robertson and Hougardy also expressed support for the proposed written policies reflecting the City's DBE and local hire goals. Chair Hougardy requested a written explanation to share with the Equity and Social Justice Commission should the policies be adopted by the Council. FORWARD TO MARCH 26, 2018 COMMITTEE OF THE WHOLE III. MISCELLANEOUS The Committee discussed the March 2018 Program Management Quality Assurance Report. They asked that the Sustainability item be dropped as optional features have been put on hold due to budget limitations. Adjourned 6:40 p.m. ii Committee Chair Approval Minutes by LH 144