HomeMy WebLinkAboutTIC 2018-03-26 COMPLETE AGENDA PACKETCity of Tukwila
Transportation and
Infrastructure Committee
❖ Thomas McLeod, Chair
+ De'Sean Quinn
❖ Zak Idan
AGENDA
Distribution:
T. McLeod
D. Quinn
Z. Idan
V. Seal
D. Robertson
Mayor Ekberg
D. Cline
L. Humphrey
H. Hash
G. Labanara
R. Larson
P. Brodin
R. Turpin
A. Youn
Clerk File Copy
2 Extra
Place pkt pdf on Z:\Trans &
Infra Agendas
e-mail cover to: A. Le,
C. O'Flaherty, A. Youn,
V. Seal, D. Robertson,
D. Almberg, B. Saxton,
S. Norris, & L. Humphrey
MONDAY, MARCH 26, 2018 — 5:30 PM
FOSTER CONFERENCE ROOM — 6300 BUILDING
Item
Recommended Action
Page
1. PRESENTATION(S)
2. BUSINESS AGENDA
a) NPDES Program
a) Information Only
Pg. 1
2017 Annual Report & 2018 Stormwater Mgmt Program Plan
b) GIS Services for Water, Sanitary Sewer & Surface Water
b) Forward to 4/2/18 Regular
Pg. 31
Amendment No. 2 to Contract No. 16-063 and No. 17-165
Consent Agenda
c) Andover Park East Water and Sewer Replacement
c) Forward to 4/2/18 Regular
Pg. 51
Construction Management Contract with AECOM
Consent Agenda
d) Proposed FEMA Flood Map Update
d) Information Only
Pg. 67
e) Valley View West Hill Sewer Transfer Area
e) Forward to 4/9/18 C.O.W. and
Pg. 73
Amended Interlocal Agreement for Valley View Sewer
4/16/18 Regular
f) Strander Blvd/SW 27th St. Extension Phase 3 Project
f) Information Only
Pg. 87
Bridge Program Funding Discussion
g) Strander Blvd/SW 27th St. Extension Phase 3 Project
g) Committee Approval
Pg. 93
Grant Applications
3. SCATBd
4. MISCELLANEOUS
5. ANNOUNCEMENTS
Future Agendas:
Crosswalks & Stop Signs
Overlay & Repair Program
Next Scheduled Meeting: Monday, April 9, 2018
SThe City of Tukwila strives to accommodate individuals with disabilities.
Please contact the Public Works Department at 206-433-0179 for assistance.
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director �,N./
BY: Greg Villanueva, NPDES Coordinator
CC: Mayor Allan Ekberg
DATE: March 23, 2018
SUBJECT: NPDES Program
Project No. 99341210
2017 Annual Report and 2018 Stormwater Management Program Plan
ISSUE
Review the City's 2017 National Pollutant Discharge Elimination System (NPDES) Annual Report and
2018 Stormwater Management Program (SWMP) Plan.
BACKGROUND
The NPDES Program requires the City to implement a comprehensive SWMP Plan that complies with
the requirements outlined in the City's NPDES Phase II Permit (five-year term). The City's NPDES
Phase II Permit became effective August 1, 2013, was modified January 16, 2014 and on August 16,
2017 extended one year with a new expiration date of July 31, 2019. The Phase II Permit requires the
City to develop a SWMP Plan and submit annual reports by March 31 of each year to the Department
of Ecology (DOE) that outlines the City's progress in meeting permit requirements.
The SWMP Plan forecasts activities that are relevant to the NPDES Phase II Permit which the City
must follow. The SWMP Plan is updated annually to reflect any changes and timelines of the Permit
and to provide greater detail as various components of the permit are developed. The Annual Report
reflects the activities completed in the previous year. Once the 2018 SWMP Plan and 2017 Annual
Report is submitted to DOE, it will be used to determine whether permit obligations are being met.
ANALYSIS
City staff has completed the 2017 Annual Report and updated the 2018 SWMP Plan. All updates in the
SWMP Plan are printed in blue for reference. The 2017 Annual Report must be signed by the City
Administrator and both documents electronically submitted to DOE by the reporting deadline of March
31, 2018
FISCAL IMPACT
The program elements listed in the 2018 SWMP Plan required by the NPDES Phase II Permit have
been budgeted and have no direct financial impact.
RECOMMENDATION
The 2017 Annual Report and 2018 SWMP Plan is information only.
Attachment: 2017 Annual Report and 2018 SWMP
W:1PW Eng1PROJECTSIA- DR Projects\NPDES Program (99341210)\Annual Reports and Surface Water Management Programs12017 Annual Report 8 2018 SWMP PIan1TIC March262018PackagellnfoMemoTIC2017Annual
Report2018S WM P PLan.docx
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City of Tukwila
2018 Update
Stormwater Management Program Plan
(SWMP) Plan
Prepared By
City of Tukwila
Public Works Department
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City of Tukwila
Stormwater Management Program Plan
TABLE OF CONTENTS
INTRODUCTION 1
NPDES PHASE II PROGRAM COMPONENTS 2
1. Public Education and Outreach 2
2. Public Involvement and Participation 4
3. Illicit Discharge Detection and Elimination 4
4. Controlling Runoff from New Development, Redevelopment, and Construction Sites 6
5. Municipal Operations and Maintenance 8
6. Compliance with Total Maximum Daily Load Requirements 10
7. Monitoring and Assessment 10
CONCLUSION 11
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INTRODUCTION
The National Pollutant Discharge Elimination System (NPDES) permit program is a
requirement of the federal Clean Water Act. The federal Environmental Protection Agency
(EPA) has delegated permit authority to state environmental agencies. In Washington, the
NPDES delegated permit authority is the Washington State Department of Ecology (DOE).
The City of Tukwila prepared this document to meet the requirements for a Stormwater
Management Program (SWMP) Plan as required by the NPDES Phase II Stormwater Permit
issued to the City of Tukwila by DOE. The SWMP Plan was developed to reduce pollutant
discharges from the City's Municipal Separate Storm Sewer System (MS4).
Tukwila is defined as a Phase II community by DOE and, therefore, mandated to comply
with the requirements of the NPDES Phase II Stormwater Permit. Phase II communities are
those that:
• Own and operate a storm drain system
• Discharge to surface waters of the state
• Are in urbanized areas
• Have a population of more than 1,000
Municipalities with a population of over 100,000 (as of the 2010 census) have been
designated as Phase I communities and must comply with DOE's Phase I NPDES Municipal
Stormwater Permit. Tukwila's population is below the 100,000 threshold and must comply
with the Phase II Municipal Stormwater Permit. Approximately 100 other municipalities in
Washington must now comply with the Phase II Permit, as operators of small "municipal
separate storm sewer systems" (MS4). Ecology's Phase II Permit is available on Ecology's
website at:
http://www. ecy. wa.gov/programs/wq/stormwater/municipal/phasellww/wwphiipermit.html
Tukwila was first issued a Western Washington Phase II Municipal Stormwater Permit in
January 17, 2007 (February 15, 2012 permit term), and June 17, 2009 Ecology
modified the permit. August 1, 2012 the permit term was extended to July 31, 2013. A new
five-year Permit term went into effect August 1, 2013 and was modified January 16, 2014.
After careful consideration of many factors, Ecology extended the current 2013-2018 Permit
term for one year. A new Western Washington Phase II Municipal Stormwater Permit will
reissue on July 1, 2019 and become effective on August 1, 2019 and be in effect for five
years.
The Permit allows discharge of stormwater runoff from municipal drainage systems into the
state's water bodies (i.e., streams, rivers, lakes, wetlands, etc.) if municipalities implement
programs to protect water quality by reducing the discharge of "non -point source" pollutants
to the "maximum extent practicable" (MEP). In addition, the City must meet "all known and
reasonable treatment" (AKART) through application of Permit specified "best management
practices" (BMPs).
The majority of Tukwila's MS4 either drains to Riverton Creek, Southgate Creek, Gilliam
Creek, Johnson Creek or directly to the Green/Duwamish River. The remaining areas
infiltrate into the ground.
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NPDES PHASE II PROGRAM COMPONENTS
The BMPs specified in the Permit are collectively referred to as the SWMP Plan and grouped
under the following program components:
• Public Education and Outreach
• Public Involvement and Participation
• Illicit Discharge Detection and Elimination
• Controlling Runoff from New Development, Redevelopment, and Construction Sites
• Municipal Operation and Maintenance
• Special condition, Total Maximum Daily Load Requirements
• Special condition, Monitoring and Assessment
The following sections describe requirements of each program component and the City's
planned activities to meet the requirements. In general, the City of Tukwila is currently
performing all previously required Permit activities and has programs in place to address the
updated Permit requirements.
1. Public Education and Outreach
1.1 Permit Requirements
The Permit (Section S5.C.1.) requires the City to:
• Target and implement an educational and outreach program that will build general
awareness to the general public, businesses, engineers, contractors, developers,
development staff and land use planners and other City employees that will help
to reduce and eliminate behaviors and practices that cause or contribute too
adverse stormwater impacts.
• Implement an outreach program that targets a selected audience with the purpose
of improving their understanding and behaviors that impact surface water.
• Create stewardship opportunities and/or partner with existing organizations to
encourage residents to participate in activities such as stream teams, storm drain
marking, volunteer monitoring, riparian plantings, and education activities.
• Measure the understanding and adoption of the targeted behaviors for at least one
selected audience and one selected topic.
• Track and maintain records of public education and outreach activities.
1.2 Continuing and Current Activities
The City's education and outreach program will target the general public,
residents/homeowners, general businesses (including automotive/truck facilities and
restaurants) developers, engineers and contractors with the following activities:
• Brochures and information regarding pollutants that impacts stormwater
• ECOSS Spill Kit Incentive Program
• Suds Free Car Wash Kit made available to citizens and fund raising in Tukwila
• Puget Sound Starts Here campaign and it's Don't Drip & Drive Campaign
• Elementary school stormwater presentation
• Commercial business inspection program
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• Tukwila's government Channel 21, which was implemented as a tool to provide
updates and various types of information to the public.
• Tukwila Reporter, Hazelnut Newsletter, various brochures, handouts, and bulletin
boards at various locations,
• NPDES website where public notices, meeting dates, educational videos and
course catalogs can be viewed.
• Urban Watershed Display Boards at five strategic locations on the
Green/Interurban trail along the Green/Duwamish River.
Planned Activities
• Provide an outreach booth at the City's annual Backyard Wild Life Festival,
giving exposure to the City's SWMP Plan and encouraging input to the Plan. This
year the outreach booth will again emphasize Low Impact Development and Illicit
Discharge Detection and Elimination. In addition, target school age children by
challenging them with stormwater quality questions.
• Display an NPDES inspection truck and various IDDE posters at the annual City
Touch a Truck event.
• Partner with Environmental Coalition of South Seattle (ECOSS) and provide a
spill kit, spill plan and training to diverse businesses through ECOSS Spill Kit
Incentive Program.
• Surface water utility billing inserted and mailing to 5,300 addresses which
included results from the 2017 community stormwater phone survey.
• General information regarding LID, pesticides, fertilizers and herbicides, washing
cars at home, proper disposal of used motor oil, household hazardous waste
program.
• This year the City will focus on priority 1&2 stormwater issues as measured in the
2017 Community Stormwater Phone Survey by using the City's established
resources.
• The City partners with Forterra, EarthCorps, Boeing Employee Credit Union,
Student Conservation Association, and Friends of Duwamish Hill Preserve to
provide stewardship training and restoration activities in City parks and shoreline
areas.
• Continue with the Green Tukwila 20 -year Stewardship Plan where 1.5 previously
enrolled acres of 17 are identified for restoration and stewardship activities and
add two new acres for restoration and stewardship activities.
• Under the Green Tukwila Program, Tukwila has partnered with McKinstry (local
company) to restore Crystal Springs Park by removing weeds and ivy to help
protect Crystal Springs Creek and wetland and essentially improving the quality
of the Park.
• Summarize annual education and outreach activities in the annual report.
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2. PUBLIC INVOLEMENT AND PARTICIPATION
2.1 Permit Requirements
The Permit (Section S5.C.2) requires the City to:
• Provide ongoing opportunities for public involvement and participation through
advisory councils, public hearings, watershed committees, participating in
developing rate-structures, SWMP Plan development and implementation or other
similar activities.
• Make available and post the current SWMP Plan and annual report for the
previous years on the City's website no later than May 31 of each year. Make
available to the public all other documents to be submitted to DOE as required by
the Permit.
2.2 Continuing and Current Activities
The City of Tukwila uses the following opportunities for Public Involvement and
Participation:
• The public is invited to all City Council, Committee of the Whole, and
Transportation and Infrastructure Committee meetings including workshops
where input on NPDES Phase II related topics is accepted.
• Provide notices of upcoming workshops, in the Tukwila Reporter, City's NPDES
website, and City calendar. In addition, notices will be posted at strategic
locations such as City Hall, Public Works and Community Development area and
the Tukwila Community Center.
• The City maintains the most current SWMP Plan and Annual Report on its
NPDES website. These documents are also made available to the public upon
request.
• Invite the public to participate in the decision-making process involving review of
the 2017 annual report and updating the annual SWMP Plan through public
meetings.
• The City will make available and update its website with current NPDES
information including the current SWMP Plan and Annual Report on its website:
www.tukwilawa.gov/pubwks/npdes by May 31 of each year.
• Summarize annual Public Involvement and Participation activities in the annual
report.
3. ILLICIT DISCHARGE DETECTION AND ELIMINATION
3.1 Permit Requirements
The Permit (Section S5.C.3) requires the City to:
• Implement an ongoing Illicit Discharge Detection and Elimination (IDDE)
program designed to prevent, detect, characterize, trace and eliminate illicit
connections and illicit discharges into our MS4.
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• Periodically update the City's municipal storm sewer system map.
• Have an ordinance in place to effectively prohibit non-stormwater, illegal
discharges, and dumping into the City's MS4, including locating priority areas
likely to have illicit discharges.
• Implement a field screening methodology appropriate to the characteristics of the
MS4 and water quality concerns. Complete field screening for at least 40% of the
MS4 no later than December 31, 2017, and on average 12% each year thereafter.
• Publicly list and publicize a hotline or telephone number for public reporting
of spills and other illicit discharges.
• Implement an ongoing program designed to detect, identify and address non-
stormwater discharges, illicit connections, and spills. Inform public employees,
businesses, and the general public of hazards associated with illegal discharges and
improper waste disposal.
• Provide training to appropriate City employees on IDDE. Document training
events, staff attendance and maintain records of activities conducted to meet
Permit requirements. Conduct follow-up training as necessary to address changes
in procedures, techniques, requirements, or staffing.
• Inform the general public, businesses and public employees of hazards associated
with illicit discharges, illegal connections and improper waste disposal.
• Summarize illicit discharges and connections activities in the annual report.
3.2 Continuing and Current Activities
The City of Tukwila has an ongoing IDDE program in place that include the following
activities:
• The City conducts residential, commercial, and industrial storm drainage
inspections of permit issued projects. In addition, the City has an ongoing
business inspection program that targets businesses with potential pollution
generating activities.
• The City maintains a geographic (GIS) mapping program of its stormwater
drainage system which is used to conduct IDDE investigations. These maps are
available to the public and interested parties upon request.
• The City has an ordinance and program in place that prohibits non-stormwater,
illegal discharges, and dumping into the City's MS4, including locating priority
areas likely to have illicit discharges. The ordinance also provides for escalating
enforcement.
• The City has an active IDDE inspection program that includes both private and
public stormwater facilities using methods indicated in the Illicit Connection and
Illicit Discharge Field Screening and Source Tracing Guidance Manual.
• The City is active with field screening of all accessible stormwater outfalls.
• The City's Maintenance Department provides ongoing video inspection of the
public stormwater conveyance system. In addition, ongoing inspections of catch
basin/manholes, ditches and stormwater BMPs are conducted.
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• The City has an advertised reporting phone number, (206) 433-1860, where
illegal dumping, illicit discharges and spills can be reported. Also, the City
initiated Tukwila Works where online reporting is available.
• Appropriate training is provided to City employees, including new hires on IDDE
into the City's MS4.
• Provide and make available various brochures to help increase public awareness
of the City's stormwater issues. Continue to provide public outreach videos on the
City's NPDES website.
• The City provides information regarding the hazards associated with illegal
discharges and improper waste disposal to the general public, businesses, and
public employees.
• The City has a Suds Safe Car Wash Program that makes car wash kits available to
Tukwila citizens for fund raising events held within Tukwila city limits.
• The City summarizes illicit discharges and elimination in the annual report.
Planned Activities
• Review and update if necessary IDDE training program for municipal staff.
• Provide IDDE training for municipal staff.
• Update stormwater mapping to include new storm drainage facilities.
• Review and update as necessary O&M Construction Stormwater Pollution
Prevention Plan.
• Review and update as necessary illicit discharge outreach material.
• Summarize illicit discharge, detection and elimination in the annual report.
4. CONTROLLING RUNOFF FROM NEW DEVELOPMENT, REDEVLOPMENT
AND CONSTRUCTION SITES
4.1 Permit Requirements
The Permit (Section S5.C.4) requires the City to:
• Implement and enforce an ordinance or other mechanism that addresses
stormwater runoff and pollutant generating activities to its MS4 from any new
development, redevelopment, and construction site activities. This applies to both
private and public development, including roads.
• Have in place a permitting process for residential and commercial site plan
review, inspection, and enforcement capability necessary to implement the
requirements of the Permit.
• Have provisions in place to verify adequate long-term operation and maintenance
(O&M) of new stormwater treatment and flow control BMPs/facilities permitted
and constructed. Establish maintenance standards that are as protective as those in
Chapter 4 of Volume V of the 2012 Stormwater Management Manual for Western
Washington by December 31, 2016.
• Provide and make available as copies of the "Notice of Intent for Construction
Activity" and copies of the "Notice of Intent for Industrial Activity" to
representatives of proposed new development and redevelopment.
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• Ensure proper staff is trained to conduct inspection and enforcement as necessary
and provide follow-up training as needed to address changes in procedures,
techniques, or staffing. Record and maintain records of training provided and a
list of staff that have been trained.
• Review and revise the City's development codes, standards, and specifications to
incorporate and require Low Impact Development (LID) principles and LID best
management practices (BMPs) as the preferred method for development by
December 31, 2016.
• Participate in watershed -scale stormwater planning under condition S5.C.5.c of
the Phase I Municipal Stormwater General Permit if required.
• Summarize Controlling Runoff from New Development, Redevelopment and
Construction Sites in the annual report.
4.2 Continuing and Current Activities
The City has an active program to reduce pollutants in stormwater runoff from new
development, redevelopment, and construction sites that includes the following:
• The City adopted and implements the 2016 King County Surface Water Design
Manual (KCSWDM) as direction to address stormwater runoff and water quality
for both public and private projects, including roads.
• As part of the permitting process, pre -application meetings and weekly plan
review meetings are conducted to insure applicants project plan submittal will
meet stormwater regulations and that long-term operation and maintenance of
water quality and flow control will meet the 2016 KCSWDM maintenance
standards.
• All construction sites are inspected prior to start, during, and post construction.
This includes annual post -construction of all commercial and residential treatment
and flow control BMPs/facilities whereby maintenance responsibility, standards
and inspection procedures are addressed.
• The City has a long-term Operations and Maintenance (O&M) program for post -
construction stormwater facilities and BMPs that include inspection, review, and
documentation.
• The City directs representatives of proposed new development and redevelopment
to the Department of Ecology's construction stormwater website:
http://www.ecy.wa.gov/programs/wq/stormwater/construction/enoi.html and if
applicable provide to the representatives a "Notice of Intent (NOI) for
Construction Activity and Industrial Activity".
• Staff responsible for inspection are fully trained and receive ongoing training in
erosion control, low impact development, stormwater, and updated inspection
techniques. Records of training are maintained and available upon request.
• Document and maintain records of all new development and redevelopment and
construction site activities, including inspections and enforcement actions.
• The City incorporated into its development -related codes, rules, standards, and
enforceable documents, Low Impact Development (LID) and Best Management
Practices (BMPs) making LID and BMPs the preferred method for development.
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• The City will continue to train pertinent employees on LID and BMPs. In
addition, post LID training events on the City's website.
• Currently, King County has not selected Tukwila as a participant in the
watershed -scale stormwater planning process, consequently, no action required.
Planned Activities
• Review and update as necessary the plan review, inspection, enforcement and
compliance documentation and tracking process and procedures to align with
Permit requirements.
• Summarize Controlling Runoff from New Development, Redevelopment, and
Construction Sites in the annual report.
5. MUNICIPAL OPERATIONS AND MAINTENANCE
5.1 Permit Requirements
The Permit (Section S5.C.5) requires the City to:
• Implement an operations and maintenance program with the goal of preventing or
reducing pollutant runoff from the MS4 and municipal operations.
• Implement maintenance standards that are as or more protective, of facility
functions than those specified in Chapter 4 of Volume V of the 2012 Stormwater
Management Manual for Western Washington by December 31, 2016.
• Conduct annual inspections of all municipally owned or operated permanent
stormwater treatment and flow control BMPs/facilities and conduct necessary
maintenance actions that will meet City adopted standards.
• Conduct spot checks, of City owned flow control and water quality facilities after
major storm events, and repair if needed or perform any necessary maintenance.
• Inspect all City owned catch basins and inlets at least once no later than August 1,
2017 and every two years thereafter. Clean catch basins if needed to comply with
maintenance standards.
• Maintain compliance with an established inspection program designed to inspect
all sites, achieving at least 95% of inspections per requirements of the Permit.
• Implement an operations and maintenance (O&M) program with the goal of
preventing or reducing pollutant runoff from all lands owned or maintained by the
City, including but not limited to, streets, parking lots, roads, highways, buildings,
parks, open space, road right-of-ways, maintenance yards, and stormwater
treatment and flow control BMPs/facilities.
• Conduct ongoing training for employees whose primary construction operations
or maintenance job functions may impact stormwater. Document and maintain
records of training provided and the staff trained.
• Training public works personnel including field staff, new employees,
development review and planning department personnel relating to Low Impact
Development (LID) principals and LID Best Management Practices (BMPs).
• Provide a Stormwater Pollution Prevention Plan (SWPPP) for all City owned or
operated heavy equipment maintenance or storage yards and material storage
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yards. A schedule for implementation of structural BMPs and periodic inspections
shall be included in the SWPPP.
• Maintain ongoing records of inspections, maintenance, or repairs conducted to
meet performance measures.
• Maintain records of inspections and maintenance or repair activities.
• Summarize Controlling Runoff from New Development, Redevelopment and
Construction Sites in the annual report.
5.2 Continuing and Current Activities
The City of Tukwila's Operations & Maintenance (O&M) program includes the
following:
• Adoption of the 2016 King County Surface Water Design Manual (KCSWDM) in
December 2016 which is used to implement our O&M program reducing and
preventing pollutant runoff from municipal operations.
• Adoption of the 2016 King County Stormwater Pollution Prevention Manual
(KCSPPM) in December 2016 which is used as a maintenance standard guideline
for industrial, commercial, and multi -family and residential properties.
• Catch basins and conveyance system including flow and water quality facilities
are inspected, cleaned, and maintained on a circuit -based program and as
necessary.
• Conduct street sweeping activities in support of catch basin cleaning.
• Staff maintains a list of potential problem areas that are monitored and maintained
prior to, during and after major storm events. Additional inspections occur at the
discretion of the surface water department.
• Annually inspect and provide necessary maintenance of all water quality and flow
control facilities, including catch basins owned and operated by the City.
• Continue with the City's street sweeping program helping to reduce the amount of
sediment and associated waste from entering the storm drainage system.
• Provide necessary training for City employees whose job functions may impact
stormwater.
• The City has in place a SWPPP for each of its maintenance and storage yards that
is reviewed annually to determine if updates are needed. In addition, records are
kept of routine inspections of these facilities and their BMPs.
• The City maintains records of its circuit -based storm drainage system inspection,
cleaning and repair activities and street sweeping.
Planned Activities
• Review and revise as necessary the SWPPP
• Review the King County Stormwater Pollution Prevention Manual to ensure
O&M compliance.
• Summarize Municipal Operations and Maintenance activities in the annual report.
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6. COMPLIANCE WITH TOTAL MAXIMUM DAILY LOAD REQUIREMENTS
The Permit (Special Condition Section S7) requirements:
The Permit (Section S7) requirements apply if an applicable Total Maximum Daily Load
(TMDL) is approved for stormwater discharges from MS4s owned or operated by the
Permittee. Applicable TMDLs are TMDLs which have been approved by EPA on or
before the issuance date of this Permit or prior to the date that Ecology issues coverage
under this permit, whichever is later. A TMDL is a calculation of the maximum amount
of a pollutant that a water body can receive and still safely meet water quality standards.
The DOE determines the reduction of pollutant discharge needed to be compliant with
water quality standards.
6.1 Activities
• A TMDL has not been established for the City of Tukwila at this time,
consequently no action needed.
7. MONITORING AND ASSESSMENT
The Permit (Special Condition Section S8) requires the City to:
• Notify DOE of its choice to independently conduct Status and Trends Monitoring
and Effectiveness Studies or participate by paying annually into the Regional
Stormwater Monitoring Program (RSMP) that will be conducted by DOE.
• Pay into the RSMP to implement the Source Identification Information
Repository (SIDR) element of the RSMP.
• Track and Document additional monitoring conducted and summarize in the 2016
Annual Report.
7.1 Continuing and Current Activities
• The City paid a fee of $4.444,00 into the RSMP to have DOE conduct the Status
and Trends Monitoring.
• The City paid a fee of $7,405.00 into the RSMP to have DOE conduct the
Effectiveness Studies.
• The City paid a fee of $687.00 into the RSMP to have DOE conduct the Source
ID and Diagnostic Monitoring.
The total fee of $12,536 is due each year by August 15t1' until the permit expiration date of
July 31, 2019.
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CONCLUSION
The current Western Washington Phase Il Permit expires on July 31, 2018. DOE extended
the current (2013-2018) Permit for one year. The Permit will reissue on July 1, 2019 and
become effective on August 1, 2019. This Stormwater Management Program Plan has been
prepared to demonstrate efforts and compliance with the requirements of this current NPDES
Phase II Permit. This SWMP Plan will be a working document with updates annually until
the Permit expires on July 31, 2019.
The City's Public Education and Outreach Program is an extension of the previous permit
term and will continue to grow with the planned activities. The City of Tukwila will continue
to reach out and encourage public involvement and participation in the City's SWMP Plan
with the existing notification process.
The City's IDDE Program is in place, which includes a spill hotline, and will be reviewed
periodically to ensure performance measures are met.
The City adopted the 2016 KCSWDM, KCSPPM and revised its standards and codes to
include LID and BMPs as the preferred method for development in December 2016, and uses
it for controlling runoff from new development, redevelopment, and construction sites.
The City of Tukwila's Operations & Maintenance (O&M) is very active in all areas of permit
compliance. It should be noted; The 2016 KCSWDM & KCSPPM have new maintenance
standards that O&M will follow.
Coordination efforts will continue with neighboring jurisdictions and be reviewed to
determine where improvements are needed to remove jurisdictional barriers.
Total Maximum Daily Load requirements in Tukwila have not been determined by DOE to
date. However, the City will prepare for this requirement when it comes due.
The City chose to participate in the RSMP collective fund and have DOE administer and
conduct the Monitoring and Assessment for this Permit term.
Additional information on the City's NPDES program can be found online at
http ://www. tukwi l awa. go v/pubwks/npdes.html.
The public is encouraged to participate in the development of the SWMP Plan. Please contact
Greg Villanueva of the City of Tukwila's Public Works Department with questions,
comments, or ideas at:
Mail: Greg Villanueva, NPDES Coordinator
Department of Public Works
City of Tukwila
6300 Southcenter Blvd, Suite 100
Tukwila, WA 98188-8548
Phone: 206-431-2442
Email: greg.villanueva@tukwilawa.gov
Website: www.tukwilawa.gov/pubwkds.npdes.html
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__ C. - DEPARTMENT OF
larli ECOLOGY
State ul Washington
Submittals WQWebSubmittal
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Annual Report
Number Permit Section Question
1
S5.A.2 Attach updated annual Stormwater Management Program Plan (SWMP Plan). (S5.A.2)
2
S9.D.5 Attach a copy of any annexations, incorporations or boundary changes resulting in an
increase or decrease in the Permittee's geographic area of permit coverage during the
reporting period per S9.D.5.
Not Applicable
3
S5.A.3 Implemented an ongoing program to gather, track, and maintain information per
S5.A.3, including costs or estimated costs of implementing the SWMP.
Yes
4
S5.A.5.b Coordinated among departments within the jurisdiction to eliminate barriers to permit
compliance. (S5.A.5.b)
Yes
5 S5.C.1.a.i and ii Attach description of public education and outreach efforts conducted per S5.C.1.a.i and
il.
Saved Document Name: 2017 Education and Outreach Ef_5_03022018013059
6
S5.C.1.b Created stewardship opportunities (or partnered with others) to encourage resident
participation in activities such as those described in S5.C.1.b.
Yes
Comment: As part of the Green City Partnership, Tukwila partnered with Forterra,
EarthCorps, Friends of Duwamish Hill Preserve, Boeing Employee Credit Union, and the
Student Conservation Association to provide stewardship training and restoration
activities in City parks and shoreline areas.
7
S5.C.1.b Used results of measuring the understanding and adoption of targeted behaviors among
at least one audience in at least one subject area to direct education and outreach
resources and evaluate changes in adoption of targeted behaviors. (Required no later
than February 2, 2016, S5.C.1.b)
Yes
Comment: In 2017, Tukwila continued with its Community Stormwater Research efforts
and among other subjects and audiences, concentrated its education and outreach
efforts on LID principles and LID BMPs that targeted the general public, businesses,
engineers, contractors, developers and land use planners.
8
S5.C.2.a Describe the opportunities created for the public to participate in the decision making
processes involving the development, implementation and updates of the Permittee's
SWMP. (S5.C.2.a)
Opportunities are provided at Transportation and Infrastructure Committee
meetings, Committee of the Whole, Council Regular meetings and open house
workshops. Opportunities are also encouraged through the year on the City's
NPDES website: www.tukwila.gov/pubwks/npdes.html. Notices are also
posted in the City of Tukwila Reporter and on notice boards at key locations
within the City.
Comment: In addition, Tukwila held two open house workshops to update the
Stormwater Management Program Plan for 2018 and review the 2017 Annual Report.
15
Number Permit Section Question
9 S5.C.2.b Posted the updated SWMP Plan and latest annual report on your website no later than
May 31. (S5.C.2.b)
Yes
.........................
9b S5.C.2.b List the website address.
http://www.tukwilawa.gov/departments/public-works/npdes/
10 S5,C.3.a.i - vi Maintained a map of the MS4 including the requirements listed in S5.C.3.a.i.-vi.
Yes
Comment: The City installed new storm drainage facilities and will be adding these
facilities to its GIS inventory.
11
S5.C.3.b.v Implemented a compliance strategy, including informal compliance actions as well as
enforcement provisions of the regulatory mechanism described in S5.C.3.b. (S5.C.3.b.v)
Yes
Comment: Tukwila's compliance strategy consists of the following: 1. IDDE Ordinance
which includes enforcement provision 2. Adopted of 2016 KCSWDM and 2016 KCSPPM
3. Established Hotline number 4. Tracking IDDE 5. Commercial inspections including
technical assistance 6. Operations & Maintenance procedures including SOPs and
training
12 S5.C.3.b.vi Updated, if necessary, the regulatory mechanism to effectively prohibit illicit discharges
into the MS4 per S5.C.3.b.vi. (Required no later than February 2, 2018)
Yes
12b Cite the Prohibited Discharges code reference
2016 KCSWDM and 2016 KCSPPM
13 S5.C.3.c.i Implemented procedures for conducting illicit discharge investigations in accordance
with S5.C.3.c.i.
Yes
13b S5.C.3.c.i Cite methodology
GIS Mapping of surface water inventory, IDDE ordinance established, conduct
annual stream monitoring, local laboratory services available, active Education
and Outreach program, Fire Department response to illicit discharges and
applicable spills, Operations and Maintenance also available, IDDE
Investigation staff available, ongoing storm pipe video detection, ongoing
review of appropriate office and field equipment, maintain neighboring
jurisdiction contact list, provide annual hazardous waste collection site.
Comment: Conduct business inspections. Other resources include, Illicit Discharge
Detection and Elimination and Illicit Connection and Illicit Discharge Field Screening and
Source Tracing Guidance Manual.
14 S5.C.3.c.i Percentage of MS4 coverage area screened in reporting year per S5.C.3.c.i. (Required to
screen 40% of MS4 no later than December 31, 2017 (except no later than June 30,
2018 for the City of Aberdeen) and 12% on average each year thereafter. (S5.C.3)
14
15 S5.C.3.c.ii List the hotline telephone number for public reporting of spills and other illicit
discharges. (S5.C.3.c.ii)
206-431-1860
15b S5.C.3.c.ii Number of hotline calls received.
16
Number Permit Section Question
4
16 S5.C.3.c.iii Implemented an ongoing illicit discharge training program for all municipal field staff per
S5.C.3.c.iii.
Yes
17 S5.C.3.c.iv Informed public employees, businesses, and the general public of hazards associated
with illicit discharges and improper disposal of waste. (S5.C.3.c.iv)
Yes
17b S5.C.3.c.iv Describe the information sharing actions. (S5.C.3.c.iv)
Information sharing actions are conducted during commercial inspections.
Tukwila partners with ECOSS to a pollution prevention and outreach program
with a goal to increase awareness and understanding of stormwater
management and encourage pollution prevention and best management
practices. Insert stormwater information in 5,300 utility billing envelopes
twice a year. Maintain City website which has stormwater information. Staff
uses the opportunity to Ed. Outreach while responding to IDDE/Spill calls.
18 S5.C.3.d Implemented an ongoing program to characterize, trace, and eliminate illicit discharges
into the MS4 per S5.C.3.d.
Yes
19 S5.C.3.d.iv Number of illicit discharges, including illicit connections, eliminated during the reporting
year. (S5.C.3.d.iv)
20
20 S5.C.3,d.iv Attach a summary of actions taken to characterize, trace and eliminate each illicit
discharge found by or reported to the permittee. For each illicit discharge, include a
description of actions according to required timeline per S5.C.3.d.iv
Saved Document Name:-2017IDDETrackingSummary_20_03142018120433
21 S5.C.3.e Municipal illicit discharge detection staff are trained to conduct illicit discharge detection
and elimination activities as described in S5.C.3.e.
Yes
Comment: Training is ongoing and will be providing a refresher course this year, 2018.
22 S5.C.4.a Implemented an ordinance or other enforceable mechanism to address runoff from new
development, redevelopment and construction sites per the requirements of S5.C.4.a.
Yes
23b S5.C.4.a.i-iii Cite code reference for revised ordinance or other enforceable mechanism to address
runoff from new development, redevelopment and construction sites.
Ordinance 2516 & 2517
24 S5.C.4.a.i Number of exceptions granted to the minimum requirements in Appendix 1.
(S5.C.4.a.i., and Section 6 of Appendix 1)
0
25 S5.C.4.a.i Number of variances granted to the minimum requirements in Appendix 1. (S5,C.4.a.i.,
and Section 6 of Appendix 1)
0
26 S5.C.4.b.i
17
Number Permit Section Question
Reviewed Stormwater Site Plans for all proposed development activities that meet the
thresholds adopted pursuant to S5.C.4.a.i. (S5.C.4.b.i)
Yes
26b S5.C.4.b.i Number of site plans reviewed during the reporting period.
61
27 S5.C.4.b.ii Inspected, prior to clearing and construction, permitted development sites that have a
high potential for sediment transport as determined through plan review based on
definitions and requirements in Appendix 7 Determining Construction Site Sediment
Damage Potential, or alternatively, inspected all construction sites meeting the
minimum thresholds adopted pursuant to S5.C.4.a.i. (S5.C.4.b.ii)
Yes
27b S5.C,4.b.ii Number of construction sites inspected per S5.C.4.b.ii.
13
28 S5.C.4.b.iii Inspected permitted development sites during construction to verify proper installation
and maintenance of required erosion and sediment controls. (S5.C.4.b.iii)
Yes
28b S5.C.4.b.iii Number of construction sites inspected per S5.C.4.b.iii.
61
29 S5.C.4.b.ii, iii and Number of enforcement actions taken during the reporting period (based on
construction phase inspections at new development and redevelopment projects).
(S5.C.4.b.ii, iii and v)
0
30 S5.C.4.b.iv Inspected all permitted development sites that meet the thresholds in S5.C.4.a.i upon
completion of construction and prior to final approval or occupancy to ensure proper
installation of permanent stormwater facilities. (S5.C.4.b.iv)
Yes
31 S5.C.4.b.ii-iv Achieved at least 80% of scheduled construction -related inspections. (55.C.4.b.ii-iv)
Yes
32 S5.C.4.b.iv Verified a maintenance plan is completed and responsibility for maintenance is assigned
for projects. (S5.C.4.b.iv)
Yes
33 S5.C.4.c Implemented provisions to verify adequate long-term operation and maintenance (O&M)
of stormwater treatment and flow control BMPs/facilities that are permitted and
constructed pursuant to S5.C.4. a and b. (S5.C.4.c)
Yes
35 S5.C.4.c.iii Annually inspected stormwater treatment and flow control BMPs/facilities per
S5.C.4.c.iii.
Yes
35b S5.C.4.c.iii If using reduced inspection frequency for the first time during this permit cycle, attach
documentation per S5.C.4.c.iii
Not Applicable
18
Number Permit Section Question
36 S5.C.4.c.iv Inspected new residential stormwater treatment and flow control BMPs/facilities and
catch basins every 6 months per S5.C.4.c.iv to identify maintenance needs and enforce
compliance with maintenance standards.
Yes
37 S5.C.4.c.v Achieved at least 80% of scheduled inspections to verify adequate long-term O&M.
(S5.C4.c.v)
Yes
38 S4.C.4.c.vi Verified that maintenance was performed per the schedule in S5.C.4.c.vi when an
inspection identified an exceedance of the maintenance standard.
Not Applicable
38b S5.C.4.c.vi Attach documentation of any maintenance delays. (S5.C.4.c.vi)
Not Applicable
39 S5.C.4.d Provided copies of the Notice of Intent for Construction Activity and Notice of Intent for
Industrial Activity to representatives of proposed new development and redevelopment.
(S5.C.4.d)
Yes
40 S5.C.4.e All staff responsible for implementing the program to control stormwater runoff from
new development, redevelopment, and construction sites, including permitting, plan
review, construction site inspections, and enforcement are trained to conduct these
activities. (S5.C.4.e)
Yes
42 S5.C.4.g Participated and cooperated with the watershed -scale stormwater planning process led
by a Phase I county. (S5.C.4.g)
Not Applicable
43 S5.C.5.a Updated and implemented maintenance standards as protective, or more protective, of
facility function as those specified in Chapter 4 of Volume V of the Stormwater
Management Manual for Western Washington (as amended 2014). (Required no later
than December 31, 2016, except no later than June 30, 2017 for Permittees in Lewis
and Cowlitz counties, and no later than June 30, 2018 for the City of Aberdeen,
S5.C.5.a).
Yes
Comment: Tukwila adopted the 2016 KCSWDM and updated Tukwila Municipal Code
Titles 14, 16,8.25 & 18.
44 S5.C.5.a Applied a maintenance standard that is not specified in the Stormwater Management
Manual for Western Washington.
No
45 S5.C.5.a.ii Performed timely maintenance per S5.C.5.a.ii.
Yes
46 S5.C.5.b Annually inspected all municipally owned or operated permanent stormwater treatment
and flow control BMPs/facilities. (S5.C.5.b)
Yes
46b S5.C.5.b Number of known municipally owned or operated stormwater treatment and flow control
BMPs/facilities. (S5.C.5.b)
19
Number Permit Section Question
52
46c S5.C.5.b Number of facilities inspected during the reporting period. (S5.C.5.b)
47
46d S5.C.5.b Number of facilities for which maintenance was performed during the reporting period.
(S5.C.5.b)
1
47 S5.C.5.b If using reduced inspection frequency for the first time during this permit cycle, attach
documentation per S5.C.5.b.
Not Applicable
48 S5.C.5.c Conducted spot checks and inspections (if necessary) of potentially damaged
stormwater facilities after major storms as per S5.C.5,c.
Yes
49 S5.C.5.d Inspected all municipally owned or operated catch basins and inlets as per S5.C.5.d, or
used an alternative approach. (Required once no later than August 1, 2017 and every
two years thereafter, except once no later than June 30, 2018 and every two years
thereafter for the City of Aberdeen)
Yes
49b S5.C.5.d Number of known catch basins.
6013
49c S5.C.5.d Number of catch basins inspected during the reporting period.
850
49d S5.C.5.d Number of catch basins cleaned during the reporting period.
725
50 S5.C.5.d.i-ii Attach documentation of alternative catch basin cleaning approach, if used. (S5.C.5.d.i
or ii)
Not Applicable
51 S5.C.5.f Implemented practices, policies and procedures to reduce stormwater impacts
associated with runoff from all lands owned or maintained by the Permittee, and road
maintenance activities under the functional control of the Permittee. (S5.C.5.f)
Yes
52 S5.C.5.g Implemented an ongoing training program for Permittee employees whose primary
construction, operations or maintenance job functions may impact stormwater quality.
(S5.C.5.g.)
Yes
Comment: Maintenance & Operations Training Refresher Course on IDDE & SWPPP was
provided May 11, 2017.
53 S5,C.5.h Implemented a Stormwater Pollution Prevention Plan for all heavy equipment
maintenance or storage yards, and material storage facilities owned or operated by the
Permittee in areas subject to this Permit that are not required to have coverage under
an NPDES permit that covers stormwater discharges associated with the activity.
(55.C.5.h)
20
Number Permit Section Question
Yes
54 S7.A Complied with the Total Maximum Daily Load (TMDL)-specific requirements identified in
Appendix 2. (S7.A)
Not Applicable
55 S7.A For TMDLs listed in Appendix 2: Attach a summary of relevant SWMP and Appendix 2
activities to address the applicable TMDL parameter(s). (S7.A)
Not Applicable
56 S8.A Attach a description of any stormwater monitoring or stormwater-related studies as
described in S8.A.
Not Applicable
57 S8.B.1 Participated in cost-sharing for the regional stormwater monitoring program (RSMP) for
status and trends monitoring. (S8.6.1)
Yes
58 S8.C.1 Participated in cost-sharing for the regional stormwater monitoring program (RSMP) for
effectiveness studies. (S8.C.1) (Required to begin no later than August 15, 2014)
Yes
59 S8.D.1 Contributed to the RSMP for source identification and diagnostic monitoring information
repository in accordance with S8.D.1. (Required to begin no later than August 15, 2014)
Yes
60 G3 Notified Ecology in accordance with G3 of any discharge into or from the Permittees MS4
which could constitute a threat to human health, welfare or the environment. (G3)
Yes
61 G3 Number of G3 notifications provided to Ecology.
20
62 G3.A Took appropriate action to correct or minimize the threat to human health, welfare,
and/or the environment per G3.A.
Yes
63 S4.F.1 Notified Ecology within 30 days of becoming aware that a discharge from the
Permittee's MS4 caused or contributed to a known or likely violation of water quality
standards in the receiving water. (S4.F.1)
Not Applicable
64 S4.F.3.a If requested, submitted an Adaptive Management Response report in accordance with
54.F.3.a.
Not Applicable
65 S4.F.3.d Attach a summary of the status of implementation of any actions taken pursuant to
S4.F.3 and the status of any monitoring, assessment, or evaluation efforts conducted
during the reporting period. (S4.F.3.d)
Not Applicable
66 G20 Notified Ecology of the failure to comply with the permit terms and conditions within 30
days of becoming aware of the non-compliance. (G20)
21
Number Permit Section Question
Not Applicable
67 G2O Number of non-compliance notifications (G20) provided in reporting year.
0
67b G20 List the permit conditions described in non-compliance notification(s).
Not Applicable
Attachments:
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View I WAR045544_5_03022018013059 2017 Education and Outreach Ef_5_03022018013059 .pelf 663668 1612345 wgwebportal
View I WAR045544_20_03142018120433-2017lDDETrackingSummary_20_03142018120433 .pdf 667396 1612345 wgwebportal
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22
2017
Education and Outreach Efforts
The City of Tukwila has an active public educational and outreach program, regarding general
impacts of stormwater on surface waters, using the following approaches and target
audiences:
• Twice a year stormwater information is mailed to approximately 5,300 addresses. For
2017 a Stormwater Word Search Puzzle were inserted into utility bill mailings and
posted on the City's NPDES web page and flyers placed at strategic locations. Topics
included Low Impact Development and managing stormwater.
• Tukwila partnered with Puget Sound Starts Here campaign and purchased an 8 -page
Seattle Times insert educating people on stormwater pollution which also included
participating schools in Tukwila.
• Tukwila conducted a Stormwater Survey and Assessment in 2017 which measured the
public's understanding of stormwater pollution and its effects on our creeks, river, and
the Puget Sound. The City will use the findings in 2018 and target City residents and
businesses by informing them of a priority 1 & 2 issues regarding impervious pavement,
sediment, pesticides, fertilizers, weed control chemicals, car wash soapy water runoff
and infiltration trenches.
• Posted on the City's web page the LID course training catalog, 2016 King County Surface
Water Design Manual and 2016 King County Stormwater Pollution Prevention Manual.
Also posted an Illicit Discharge Detection & Elimination video that is available in English
and Spanish and a Lost and (Puget) Sound stormwater video directed at school aged
children.
• Provided an NPDES Inspection Van that included interactive stormwater testing at a City
sponsored Touch a Truck event that is held annually. Interactive water sample testing
was conducted with the public to promote water quality in Gilliam Creek, Riverton
Creek, Southgate Creek, Johnson Creek, cottage Creek and the Green/Duwamish River.
W:\PW Eng1PROJECTS\A- DR Projects\NPDES Program (99341210)Wnnual Reports and Surface Water Management Programs\2017 Annual Report & 2018 SWMP Plan\2017 Education and Outreach
Efforts.docx
23
• Provided a SWMP booth at the annual Backyard Wildlife Festival. Staff promoted low
impact development by demonstrating how pervious concrete works and conducted a
hands-on water sampling demonstration using a turbidity meter and pH test kits. Also,
staff engaged with the children using a Child Passport Questionnaire regarding
stormwater quality.
• A variety of brochures are made available, and are handed out during residential and
business storm drainage inspections on Low Impact Development, Protecting
Washington's Waters from Stormwater Pollution, Local Recycling Center for Used Oil,
Spills -Who do you call? Natural Lawn Care, Small Business Hazardous Waste Disposal
and Good Business Practices for Carpet Cleaning & Wastewater Disposal.
• Posted five Urban Watershed display boards at strategic locations along the
Green/Duwamish River promoting major watershed issues.
• Posted Puget Starts Here, FixCarLeaks.org, Free "No Leaks" Event Flyer.
• Tukwila conducted a stormwater education and outreach presentation to a Tukwila
Elementary
3rd Grade combined class of 60 students.
W:\PW Eng \PROJECTS\A- DR Projects\NPDES Program (99341210)Wnnual Reports and Surface Water Management Programs\2017 Annual Report & 2018 SWMP Plan\2017 Education and Outreach
Efforts.docx
24
2017
Measuring the Understanding and adoption of Targeted Behaviors
The City conducts ongoing phone survey's to measure the general public's knowledge and
practices regarding stormwater in the City of Tukwila. In addition, the research assesses Tukwila
businesses stormwater practices and behaviors. The City uses the research for stormwater
planning as well as educational outreach to improve the target audience's understanding of the
stormwater impacts.
For 2017 the City hired HR2 Research/Analytics to assess changes in the public's stormwater
knowledge and related behavior from 2011, 2012 and 2013 to 2015 and the following residential
outcomes were identified:
1. Priority 1 topics such as Low -Impact Development, pesticides, fertilizers, herbicides and car
washing. Less than 50% gave the correct answers.
2. Priority 2 topics such as washing cars at home, disposal of latex paint, definition of an illicit
discharge. Between 50-80% gave correct answers.
3. Priority 3 issues such as having your oil changed by an auto shop, the price of protecting our
water ways from pollutants versus the cost of cleaning contaminated water. Over 80% gave
correct answers.
Commercial which included restaurants, property owners/managers and automotive companies the
following priority 1 outcomes were identified:
1. Priority 1 topics such as internal wash water is not connected to the storm drainage, dumpster
lids, disposal of cooking oil and grease, use of spill kits and lawn and moss care. Up to 80% gave
correct responses. As many as 60% of questions had no response, likely do to lack of education.
25
26
2017 ILLICIT DISCHARGE, DETECTION & ELIMINATION
Sheet 1 of 4
DATE
DATE
LOCATION
RFA
ILLICIT DISCHARGE
ACTION TAKEN
FINAL
RECEIVED
RESPONDED
NAME
ERTS
1/3/2017
1/3/2017
Amara Apt.
Non
Reported as sewer overflowing at
1/3/17 Arrived onsite at 2 PM. Confirmed sewer overflow
14438 59th Ave S.
Reportable
Samara Apt. Sewer was overflowing
is within City sewer main/responsibility
out of side sewer cleanout and flowing
Pro Vac was already onsite at City sewer mh. Sewer Dept.
into cb.
directs Pro Vac to go ahead jet, vacuum and remove
obstruction since they were onsite. City to clean impacted
cb/area this following day. 1/4 City Sewer Dept. returns
to clean impacted area and cb. NFA
1/4/2017
1/10/2017
1/10/2017
Rosita Scoomes
Non
Reported as gasoline leaking from van.
1/10/17 This is second incident at this location. Original
14314 48th Ave S
Reportable
incident van's power steering unit was leaking fluid. Owner
Neighbor to west 14313
recently made the repair and when filling the unit the fluid
206-819-7597
spilled over. 1/10 placed several absorbant pads down and
Mike Scoomes
asked the van owner to discard when fluid was absorbed.
Van owner indicated he is moving today. NFA
1/10/2017
1/20/2017
1/20/2017
13216 32nd Ave S
670182
Failed sewer pump from residential lift
1/20 Valley View sends compliance letter to resident.
Singhtong Khiamkham
station. Sewage overflowing onto back
3/28 Resident has new pump installed. NFA
3/28/2017
Soneano
yard surface.
1/20/2017
1/20/2017
4602 S 139th St
670183
Turbid discharge due to lack of BMPs
1/20 contractor was instructed to install BMPs. Straw
on new house const. site.
wattle was placed around perimeter of site. Continue to
monitor. 2/3 site visit to talk to neighbor. 2/8 No activity
tesc in place ok. 2/9 No activity tesc ok. 2/16 No activity
tesc ok. NFA
4/6/2017
3/5/2017
3/6/2017
15044 Macadam Rd S
671192
sewage with human waste from const.
3/6 Const. co. in process of repairing broken sewer pipe at
Foster Creek Apartments
company doing maintenance flowing
back of sidewalk indicated someone else pulled a clean out
down street.
cap off of c/o located at south side of bldg. caused the
sewage to overflow onto parking lot which flowed to
Macadam Rd. Contractor was instructed to clean sewage
up. 3/7 Contractor not onsite this A.M. Pipe yet to be
be repaired. 4/6Work completed NFA
4/6/2017
2017 ILLICIT DISCHARGE, DETECTION & ELIMINATION
DATE
DATE
LOCATION
RFA
ILLICIT DISCHARGE
ACTION TAKEN
FINAL
RECEIVED
RESPONDED
NAME
ERTS
2/21/2017
2/21/2017
West Mrg. Wy
Non
Voice mail indicating apprx. 5 gallons of
2/21/17 Maintenance provides spill response and cleanup.
Reportable
white paint spilled on shoulder
No further action
2/21/2017
3/13/2017
3/14/2017
12400 51st PI S
671444
Wastewater treatment plant system
3/14 ordered new parts to repair problem now waiting for
had high sediment load. Filters kept
delivery. 3/28 NFA
3/8/2017
blinding with sediment.
3/29/2017
3/29/2017
3301 S Norfolk
671810
Outside, driver leaking fuel all around
3/29 Contacted Steve Johnson who mentioned cleanup
Unified Grocers
facility, impacting storm drainage
of pavement and impacted cb's are in process. NFA
3/29/2017
4/1/2017
4/1/2017
3714 S 152nd St
671908
Passenger vehicle caught fire. Tukwila
4/1 DeGroot/PW maintenance responded, check impacted
FD responds and used a lot of water to
cb's. Apparently was transient and move through quickly.
put out the flames. Fire fighting water
4/3 Follow up site visit no indicators. NFA
4/32017
and small amount of petroleum flowed
into a storm drain.
4/6/2017
4/6/2017
4601 S 134th PI
672039
unknown oil spill and due to rain washed
4/6 R. Betteridge responds. Business had already placed
into a storm drain.
spill pads and absorbent down. Determined it was likely
hydraulic fluid leaking from dumpster management co.
Returned later that day to find business had already
swept up absorbent and spill pads were removed. Area
cleaned. NFA
4/6/2017
4/26/2017
4/26/2017
3805 S 150th (Caller)
672580
House under construction leaving huge
4/27 visited site, talked to Mr. Mustea/owner and Bosco/
3745 S 150th (Actual location)
mess (silt) and going into storm drains.
contractor and requested silt fence be reinstalled and silt/
debris be cleaned up on private road. 4/28 street cleaned
and silt fence reinstalled. NFA
4/28/2017
2017 ILLICIT DISCHARGE, DETECTION & ELIMINATION
DATE
DATE
LOCATION
RFA
ILLICIT DISCHARGE
ACTION TAKEN
FINAL
RECEIVED
RESPONDED
NAME
ERTS
6/8/2017
6/8/2017
E. Marg Wy S. & S Norfolk
673624
Diesel trail on roadway starting mid
Tukwila Fire Dept.& PW responded within Tukwila placed
Boeing field on Airport Wy heading
22 bags of absorbent material down and cleaned up.
south to S Norfolk west to Randy's
Boeing hired Stericycle to clean up impacted Airport area.
restaurant. Est 3-5 gallons spill over
NFA
6/8/2017
course of trail.
8/3/2017
8/3/2017
Penhall Company
674809
Concrete slurry discharge onsite from
8/3 Russell Betteridge/PW visited site and talked to Jerry
11001 E Marg Wy S
clarified water. Under 50 gallons of
Shervey to discuss cleanup measures. 8/8 GV drive by and
stain residual on pavement flowing to
noticed surrounding area confronting rear gate was swept
onsite cb and down stream shared sd
by street sweeper. 9/20 R.B. Updates ERTS.
system.
8/5/2017
8/7/2017
Cheese Cake Factory (CCF)
No
Sanitary sewer wet -well pump failed and
8/7 GV visited site, ATI onsite vacuuming out impacted cb
203 Strander Blvd.
caused sewage to overflow to cb and
I contacted Jeff Singer/Dist. Manager and requested further
and downstream to second cb. CCF
cleaning of SD system. Met with Jeff 8/10 to discuss why
called ATI Services to clean parking lot.
further cleaning was needs. Jeff agreed, scheduled cleaning
8/11 SWAT (eductor truck) Co. onsite jetting impacted 12"
ADS and cleaning two impacted cb's. ATI onsite to clean
grease bin and dumpster area including slotted drain. NFA
8/11/2017
8/24/2017
8/25/2017
4097 Southcenter Blvd.
675330
70 gallons of water from hot water tank
Russell B. tracked discharge to apartments where repair
was drained into Gilliam Creek causing
was being done by apt. maintenance personnel and draining
turbid water.
hot water tank to Gilliam Creek. R.B. directed maintenance
to drain hot water tank to onsite sanitary sewer (toilet).NFA
8/25/2017
10/19/2017
10/20/2017
BNSF
676604
WQ equipment failure
Need to do a media replacement. Will have parts sometime
12400 51st PI S
next week. Will provide a 5 day written report.10/20 Ryan
Hibbs indicated a contractor was on standby. Bypass in
process w/two tanks & eductor truck on standby. System
back online this day. Will replace media next week NFA
10/20/2017
2017 ILLICIT DISCHARGE, DETECTION & ELIMINATION
Sheet 4 of 4
DATE
DATE
LOCATION
ILLICIT DISCHARGE
ACTION TAKEN
FINAL
RECEIVED
RESPONDED
NAME
ERTS
10/21/2017
10/21/2017
S 115th St & E Marg Wy S
676656
Private citizen reported bubbles
10/21 Russell B. investigates outfall to Duwamish R.
discharging from storm outfall to
Determined to be organic due to seasonal decay of
Duwamish River.
leaves, twigs or other organic substances. NFA
10/21/2017
11/28/2017
11/28/2017
BNSF
677408
Occurred 11/21/17. WQ failure.
11/21 Derick Brady serviced the equipment and system
12400 51st PI S
back online at 3:40 pm. NFA
11/28/2017
12/8/2017
12/8/2017
Milepost 158 on 1-5
677774
One gallon of anti -freeze leaked from
12/8 WSDOT helped clean up surface spill.
cracked hose on KC Metro bus
NFA
12/8/2017
12/15/2017
12/15/2017
16040 Christensen Rd.
King County responded and repaired both areas.
Green River Bank
677921
SPU flushing water thru large pipe into
Green River. Part of bank collapsed.
Apparently fixed wrong area.
NFA
1/17/2018
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director j///
BY: Mike Cusick, Senior Program Manager
CC: Mayor Ekberg
DATE: March 23, 2018
SUBJECT: GIS Services for Water. Sanitary Sewer. and Surface Water
Project Nos. 91640104, 80540202, and 80241201
Amendment No. 2 to Contracl , No.16-063 and No. 17-165
ISSUE
Approve Amendment No. 2 to Contract No.16-063 and No. 17-165 with David Evans and Associates,
Inc. (DEA) for GIS Services for the Water, Sanitary Sewer, and Surface Water systems.
BACKGROUND
The 2017-18 budget includes sufficient funding in Water, Sewer, and Surface Water funds for GIS
Asset Management System procurement, implementation, and GIS data coordination. This amendment
will update the existing GIS databases to address new construction and discrepancies for sanitary
sewer, surface water systems, and continue surveying of the water systems in 2018.
ANALYSIS & FISCAL IMPACT
The City reviewed professional qualifications from DEA, Perteet, Inc. and Gray and Osborne, Inc. that were
listed in the Municipal Research Services Consultant Roster. After reviewing the three firms' Statement of
Qualifications, DEA was chosen to continue their work and include the 2018 Sanitary Sewer, Surface
Water and Water GIS Inventory. DEA has completed other GIS projects for the City and their work has
been satisfactory.
Consultant Budget for
Agreement 2018
2018 Water GIS Inventory $ 99,825.40 $ 100,000.00
2018 Sanitary Sewer GIS Inventory 27,516.00 100,000.00
2018 Surface Water GIS Inventory 97,065.00 100,000.00
Total $ 224,406.40 $ 300,000.00
RECOMMENDATION
Council is being asked to approve Amendment No. 2 to Contract No. 16-063 and No. 17-165 with David
Evans and Associates, Inc. in the amount of $124,581.00 for the 2018 Sanitary Sewer and Surface
Water and $99,825.40 for the Water GIS Survey and consider this item on the Consent Agenda at the
April 2, 2018 Regular Meeting.
Attachments: Consultant Rating Sheet
2017 CIP pages 70, 86 and 109
Amendment No. 2 to Contract No. 16-063 and No. 17-165
W:\PW Eng \ PROJECTS \A- SW Projects\2016 GIS Services (805,10202)\ Info Memo 2018 GIS sewer storm and water.docx
31
2018 GIS Qualification Review (1= Top Choice, 2 = Second Choice, 3 = Third Choice)
e�
//27
��O
Relevant Project Experience
1
1
1
Similar Size Projects
1
1
1
Ability to Coordinate with City Staff
1
1
2
Ability to keep project on schedule and within Budget
1
2
2
Project Team Availability of Key Team Members
1
1
1
Accuracy of Pasted Project
1
2
2
TOTALS
(Lowest Total Score is best)
6
8
9
Firm Rank
(1 - 3, Lowest = Best)
1
2
3
DEA is Choosen for the 2018 GIS Projects
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: GIS Inventory of Water System Project No. 91640104
The GIS (Geographic Information System ) will provide current as -built data for the Tukwila water system.
DESCRIPTION: The data base will include fire hydrants, valve locations, approximate water line locations, date of installation,
and material type.
The GIS mapping will provide information on the water system that is easily addressable by City staff
JUSTIFICATION: and the public. With GIS data, the City will be able to develop an asset management plan to determine
the water assets needed to be upgraded or replaced.
STATUS: New project for 2017 - 2022 CIP. Combined Asset Management System scheduled for 2017.
MAINT. IMPACT: The survey will provide staff with -up -date information on the location of water line features.
COMMENT:
FINANCIAL Through Estimated
in $000's
2015 2016 2017
2018 2019 2020 2021 2022 BEYOND TOTAL
EXPENSES
Design
67
100
100
100
100
100
567
Land (RNV)
0
Const. Mgmt.
0
Construction
0
TOTAL EXPENSES
0
0
67
100
100
100
100
100
0
567
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
0
0
67
100
100
100
100
100
0
567
TOTAL SOURCES
0
0
67
100
100
100
100
100
0
567
Project Location:
Entire System
2017 - 2022 Capital Improvement Program
70
33
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: GIS Inventory of Sewer System Project No. 80540202
DESCRIPTION: GIS (Geographic Information Systems) provides current as -built data for the sanitary sewer system in the Central
Business District. This project will expand the as -built database for Tukwila's entire sewer system.
GIS mapping of the sewers will provide information that is easily addressable by City staff and the public. With the
JUSTIFICATION: GIS data, the City will be able to develop an asset management plan to determine the sewer assets that need to
be upgraded or replaced.
STATUS: In 2007, the Commercial Business District (CBD) was surveyed for GIS mapping. Full data collection should be
completed by 2019. Combined Asset Management System in 2017.
MAINT. IMPACT: The survey will provide staff with up-to-date information on the location of manholes for the sanitary sewers.
COMMENT:
FINANCIAL Through Estimated
(in $000's
2015 2016 2017
2018
2019
2020
2021
2022
BEYOND TOTAL
EXPENSES
Design
105
50
167
100
50
500
972
Land (R/W)
0
Const. Mgmt.
0
Construction
0
TOTAL EXPENSES
105
50
167
100
50
0
0
0
500
972
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
105
50
167
100
50
0
0
0
500
972
TOTAL SOURCES
105
50
167
100
50
0
0
0
500
972
Project Location:
Entire System
-5
see)
GIS
2017 - 2022 Capital Improvement Program
86
34
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Surface Water GIS Inventory Project No. 90241201
80241201
The GIS (Geographic Information Systems) inventory establishes citywide as -built drawings for the public
DESCRIPTION: drainage systems. This is an ongoing project as all CIP and development infrastructure improvements will
need to be mapped.
JUSTIFICATION: State NPDES requirements include provisions for permitted jurisdictions to compile accurate.drainage
system maps for all outfalls 24" or greater.
STATUS: GIS mapping was completed citywide in 2013. Future contracts will keep maps up to date as projects
change the existing system. Combined Asset Management System scheduled for 2017.
MAINT. IMPACT: GIS information will allow maintenance to better track storm facility maintenance needs.
COMMENT: National Pollution Discharge Elimination System (NPDES). Department of Ecology grants for NPDES permit.
FINANCIAL Through Estimated
(in $000's) 2015 2016 2017
2018
2019
2020
2021
2022
BEYOND TOTAL
EXPENSES
Design
1,421
100
67
100
150
1,838
Land (RNV)
0
Const. Mgmt.
0
Construction
0
TOTAL EXPENSES
1,421
100
67
100
0
150
0
0
0
1,838
FUND SOURCES
Awarded Grant
218
218
Proposed Grant
0
Mitigation Actual
100
100
Mitigation Expected
0
Utility Revenue
1,103
100
67
100
0
150
0
0
0
1,520
TOTAL SOURCES
1,421
100
67
100
0
150
0
0
0
1,838
2017 - 2022 Capital Improvement Program
109
35
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
CONTRACT FOR SERVICES
Amendment #2
Between the City of Tukwila and David Evans and Associates, Inc.
That portion of Contract No. 17-165 between the City of Tukwila and David Evans and
Associates, Inc. is hereby amended as follows: .
Section II Scope of Work:
Additional scope of Work is attached (see Exhibit A)
Section IV Payment:
Amendment # 2 provides additional payment in the amount of $ 99,825.40 which is for
additional GIS Inventory of the Tukwila Water System per David Evans and Associates,
Inc Scope of services dated March 12, 2018. The new maximum amount of payment is
$159,741.43 (see Exhibit B).
All other provisions of the contract shall remain in full force and effect.
Dated this
day of , 20
CITY OF TUKWILA CONTRACTOR
Allan Ekberg, Mayor Printed Name: Doo& Vocr S,r� obk�e--
ATTEST/AUTHENTICATED APPROVED AS TO FORM
Christy O'Flaherty, MMC, City Clerk Office of the City Attorney
CA Revised December 2016
Page 1 of 1
36
EXHIBIT A
CITY OF TUKWILA
Water System GIS Inventory
Scope of Services
Prepared by:
David Evans and Associates, Inc.
14432 SE Eastgate Way, Suite 400
Bellevue, WA 98007
March 12, 2018
37
TABLE OF CONTENTS
TASK 1.0 PROJECT DESCRIPTION, DELIVERABLES AND ASSUMPTIONS 1
1.1 Project Description 1
1.2 Project Deliverables Furnished by CONSULTANT 1
1.3 Responsibilities and Services Provided by CLIENT 1
1.4 Project Assumptions 1
TASK 2.0 PROJECT MANAGEMENT AND QUALITY CONTROL 2
2.1 Project Management 2
2.2 Monthly Invoices/Progress Reports 2
2.3 Project Kick-off Meeting and Progress Meetings 2
2.4 Quality Assurance /Quality Control Review 2
2.5 Change Management 3
TASK 3.0 WATER SYSTEM GIS INVENTORY 3
3.1 Field Review 3
3.2 Data Collection 3
3.3 Water System As -Built Research 3
3.4 Geodatabase Preparation 3
City of Tukwila
Water System GIS Inventory
Scope of Services
March 12, 2018
38
TASK LO PROJECT DESCRIPTION, DELIVERABLES AND ASSUMPTIONS
1.1 Project Description
The City of Tukwila (CLIENT) is requesting professional services from David Evans and Associates, Inc.
(CONSULTANT) to inventory the water system and convert it into a Geographic Information System (GIS).
The major features of the project include:
Water System
• Water Lines
• Water Valves
• Water Meters
• Water Manholes
• Fire Hydrants
• Water Vaults
• Water Risers
• Post Indicator Valves
• Fire Department Connections
• Air Relief Valves
1.2 Project Deliverables Furnished by CONSULTANT
CONSULTANT shall deliver the following documents and products to CLIENT as part of this agreement:
• Electronic copy of the GIS Geodatabase.
CLIENT will have the opportunity to review each of the deliverables. CLIENT review documents will be
returned with subsequent revision, illustrating that each review comment has been addressed as stated,
or how/why it was not addressed.
1.3 Responsibilities and Services Provided by CLIENT
CLIENT will:
• Provide existing water system maps, GIS maps and data, and other available mapping
information.
• Review all submittals made to the CLIENT within 15 working days, or as agreed, and return them
to CONSULTANT with consolidated written comments regarding changes or revisions needed.
• CLIENT will provide staff to aid with locating water features.
1.4 Project Assumptions
• Mapping accuracy requirement for object locations is "mapping grade" (+1- 3 feet). Objects will
be mapped to "survey grade" accuracy (+/- 0.10 feet) throughout the project unless dense
vegetation or forested areas prevent the use of survey grade GPS equipment.
• Water System mapping will be limited to area within public Right of Way.
• Horizontal datum will be NAD 83/91.
• Vertical datum will be NAVD 88.
• The project duration is assumed to be four (8) months.
City of Tukwila
Water System GIS Inventory
Scope of Services
March 12, 2018
39
TASK 2.0 PROJECT MANAGEMENT AND QUALITY CONT I".OL
2.1 Project Management
CONSULTANT will provide direction for staff and review of their work over the course of the project. This
work element includes preparing monthly progress reports, to accompany monthly invoicing, that include
the status of individual work elements, number of meetings attended, outstanding information required,
and work items planned for the following month.
CONSULTANT will monitor the project budget weekly throughout the course of the project. This work
element is intended to help monitor costs and budgets, and to propose corrective actions, if needed.
These actions may include formal requests for increases, modifications, or reductions in scope.
Drawings and documents received and generated over the course of the project require review,
coordination, and file management. The status of requested information will also be maintained.
2.2 Monthly Invoices/Progress Reports
Monthly invoices will be prepared by CONSULTANT per CLIENT requirements for work activities for the
prior month. These invoices will include SUBCONSULTANT work and will be accompanied by monthly
progress reports, back-up materials for expenses, and show approved budget and amount expended to
date.
Deliverables: Monthly Invoices and Progress Reports (6 total).
2.3 Project Kick-off Meeting and Progress Meetings
After receiving notice to proceed, CONSULTANT will conduct a project team kick-off meeting with staff
expected to be involved in the project and key CLIENT staff. The meeting will be used to discuss critical
elements of the Scope of Work, the project schedule, document control, and QA/QC procedures; and to
clearly define the roles and responsibilities of the project team members.
This work element provides for the preparation, attendance, follow-up, and documentation of meetings
during the length of the project. These meetings will be the forums for CLIENT to provide input and
guidance for the direction of the project. They will also be used to discuss project issues, approve
submittals, and develop potential solutions.
CONSULTANT will prepare for, attend, and document up to six (6) meetings with CLIENT staff. The
CONSULTANT will attend one meeting every month with the CLIENT's project manager for the duration of
the project. The meetings will be held in a location acceptable to CLIENT and CONSULTANT.
Deliverables: Meeting Minutes (6 total).
2.4 Quality Assurance /Quality Control Review
This work element is for the QA/QC review of CONSULTANT deliverables by a designated QA/QC staff
member of the CONSULTANT team. CONSULTANT will assign a Quality Manager to the project that will
be responsible for ensuring that quality reviews are performed at stages throughout the project and on
all deliverables. The review will cover field and office work on an on-going basis. QA/QC documentation
will be maintained and filed with project records.
City of Tukwila
Water System GIS Inventory
Scope of Services
March 12, 2018
40
2.5 Change Management
Project Managers from CLIENT and CONSULTANT are responsible for managing changes to the scope and
schedule. CLIENT is responsible for the authorization of any changes to the scope, budget, and/or
schedule. Team members must ensure that work within their areas remains within the defined project
scope, schedule, and budget. When issues, actions, or circumstances occur that could cause a change in
scope, personnel, cost, or schedule, team members must communicate potential changes to the Project
Manager as early as possible. Project Managers will determine whether the potential change issue will
lead to a change in scope, cost, or schedule.
CONSULTANT shall obtain written authorization from CLIENT before implementing any change to this
Scope of Services, schedule, or budget. All changes will be documented using the Project Change Form.
TASK 3.0 WATER SYSTEM GIS INVENTORY
3.1 Field Review
CONSULTANT will conduct an existing water system maps/GIS review at the outset of the project to
identify key field conditions that may impact the field mapping including safety, traffic and access issues.
The procedures required to complete the field survey will be determined and safety risks will be analyzed.
3.2 Data Collection
CONSULTANT will field survey the location of water system point features and water system utility paint
locates outside of the City of Tukwila retail water service area that was completed as part of a previous
scope of services. Field notes will be collected to support project deliverables. Pipe connections will be
completed in the field where practical.
CONSULTANT will use CLIENT agreed upon GIS database structure.
3.3 Water System As -Built Research
CONSULTANT will review research on existing utility information, provided by CLIENT, for inclusion in the
mapping. Where possible CONSULTANT will use provided as -built records to prepare and pre -enter system
information to be field verified. This will make the field effort more efficient.
3.4 Geodatabase Update
CONSULTANT will utilize its field surveyed information, and the as -built research to create the
Geodatabase GIS files.
CONSULTANT will include metadata for the Geodatabase updates.
Deliverables: Electronic copy of the updated Geodatabase
City of Tukwila
Water System GIS Inventory
Scope of Services
March 12, 2018
41
Exhibit B
City of Tukwila
Water System GIS Inventory
David Evans and Associates, Inc.
Negotiated
Classification Hrs. x Rate = Cost
1 Project Manager (PMGR/PLSU) 112 $ 140.14 15,695.68
2 Quality Control Manager (PICH) 12 $ 203.28 2,439.36
3 GIS Manager (GISM) 20 $ 141.68 2,833.60
4 Survey Manager (SVYM) 16 $ 203.28 3,252.48
5 GIS Technician (GIST) 344 $ 83.16 28,607.04
6 Survey Technician (SVTE) 292 $ 67.76 19,785.92
7 Party Chief (PCHF) 252 $ 92.40 23,284.80
8 Administrative Assistant (ADMA) 12 $ 83.16 997.92
9 Project Administrator (PADM) 12 $ 107.80 1,293.60
Total Hrs. 1072
Total Salary Cost $ 98,190.40
Direct Expenses
Mileage - Water System GIS Inventory
No. Unit Each Cost
3,000 miles @ $0.545 /mill $ 1,635.00
Subtotal 1,635.00
David Evans and Associates Total
Page 1 of 1
$ 99,825.40
\\BLVFS1\share\SURV Agreements\2018\2016-03-12 Tukwila H2O GIS add-on12018-03-12 Tukwila H2O GIS Fee Sheet V1 (dev).xlsx 3/12/2018
42
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
CONTRACT FOR SERVICES
Amendment #2
Between the City of Tukwila and David Evans and Associates, Inc.
That portion of Contract No. 16-063 between the City of Tukwila and David Evans and
Associates, Inc. is hereby amended as follows:
Section II Scope of Work:
Additional scope of Work is attached (see Exhibit A)
. Section III Duration of Agreement:
Contract duration is extended through 12/31/2019
Section IV Payment:
Amendment # 2 provides additional payment in the amount of $ 124,581.00 which is for
additional GIS surveying of the Sanitary Sewer and Surface Water systems per David
Evans and Associates, Inc Scope of services dated March 12, 2018. The new maximum
amount of payment is $437,527.00 (see Exhibit B).
All other provisions of the contract shall remain in full force and effect.
Dated this
day of , 20
CITY OF TUKWILA CONTRACTOR
(uLj \•I Ulla (Int4)Mt
Allan Ekberg, Mayor Printed Name:Toe- \)OCr / Sa- ,Assam
ATTEST/AUTHENTICATED APPROVED AS TO FORM
Christy O'Flaherty, MMC, City Clerk Office of the City Attorney
CA Revised December 2016
Page 1 of 1
43
EXHIBIT A
CITY OF TUKWILA
Sanitary Sewer and Surface Water GIS Inventory and Update
Scope of Services
Prepared by:
David Evans and Associates, Inc.
14432 SE Eastgate Way #400
Bellevue, WA 98007
March 12, 2018
44
TABLE OF CONTENTS
TASK 1.0 PROJECT DESCRIPTION, DELIVERABLES AND ASSUMPTIONS 1
1.1 Project Description 1
1.2 Project Deliverables Furnished by CONSULTANT 1
1.3 Responsibilities and Services Provided by CLIENT 1
1.4 Project Assumptions 1
TASK 2.0 PROJECT MANAGEMENT AND QUALITY CONTROL 2
2.1 Project Management 2
2.2 Monthly Invoices/Progress Reports 2
2.3 Project Kick-off Meeting and Progress Meetings 2
2.4 Quality Assurance /Quality Control Review 2
2.5 Change Management 3
TASK 3.0 SANITARY SEWER GIS INVENTORY 3
3.1 Field Review 3
3.2 Data Collection 3
3.3 Sanitary Sewer As -Built Research 3
3.4 Geodatabase Update 3
TASK 4.0 STORM WATER GIS INVENTORY 4
4.1 Field Review 4
4.2 Data Collection 4
4.3 Storm Water As -Built Research 4
4.4 Geodatabase Preparation 4
City of Tukwila
Sanitary Sewer and Surface Water GIS Inventory and Update
Scope of Services
May 3, 2016
45
TASK 1.0 PROIJECT DESCRIPTION, DELIVERABLES AND ASSUMPTIONS
1.1 Project Description
The City of Tukwila (CLIENT) is requesting professional services from David Evans and Associates, Inc.
(CONSULTANT) to inventory and update the Sanitary Sewer and Surface Water Geographic Information
System (GIS).
The major features of the project include:
Sanitary Sewer
• Sewer Manholes
• Sewer Pipes
• Sewer Pump Stations
Surface Water
• Catch Basin
• Pipes and Ditches
• Stormwater Pump Stations
• Stormwater Detention Ponds
• Drain Points
1.2 Project Deliverables Furnished by CONSULTANT
CONSULTANT shall deliver the following documents and products to CLIENT as part of this agreement:
• Electronic copy of the updated GIS Geodatabase.
• Structure and Site Photos.
• Structure Data Sheets.
CLIENT will have the opportunity to review each of the deliverables. CLIENT review documents will be
returned with subsequent revision, illustrating that each review comment has been addressed as stated,
or how/why it was not addressed.
1.3 Responsibilities and Services Provided by CLIENT
CLIENT will:
• Provide electronic copy of the existing GIS Geodatabase that is to be updated.
• Provide existing as -built plans, horizontal and vertical monument information, GIS maps and
data, and other available mapping information.
• Review all submittals made to the CLIENT within 15 working days, or as agreed, and return them
to CONSULTANT with consolidated written comments regarding changes or revisions needed.
1.4 Project Assumptions
• Mapping accuracy requirement for object locations is "mapping grade" (+/- 3 feet). Objects will
be mapped to "survey grade" accuracy (+/- 0.10 feet) throughout the project unless dense
vegetation or forested areas prevent the use of survey grade GPS equipment.
• Horizontal datum will be NAD 83/91.
• Vertical datum will be NAVD 88.
• The project duration is assumed to be six (6) months.
City of Tukwila
Sanitary Sewer and Surface Water GIS Inventory and Update
Scope of Services
March 12, 2018
46
TASK 2M PROJECT MANAGEMENT AND (VAMP/ CONTROL
2.1 Project Manageme'nt
CONSULTANT will provide direction for staff and review of their work over the course of the project. This
work element includes preparing monthly progress reports, to accompany monthly invoicing, that include
the status of individual work elements, number of meetings attended, outstanding information required,
and work items planned for the following month.
CONSULTANT will monitor the project budget weekly throughout the course of the project. This work
element is intended to help monitor costs and budgets, and to propose corrective actions, if needed.
These actions may include formal requests for increases, modifications, or reductions in scope.
Drawings and documents received and generated over the course of the project require review,
coordination, and file management. The status of requested information will also be maintained.
2,2 Monthly invoices/Progress Reports
Monthly invoices will be prepared by CONSULTANT per CLIENT requirements for work activities for the
prior month. These invoices will include SUBCONSULTANT work and will be accompanied by monthly
progress reports, back-up materials for expenses, and show approved budget and amount expended to
date.
Deliverables: Monthly Invoices and Progress Reports (6 total).
2.3 Project Kick-olf Meeting aid Progress Meetings
After receiving notice to proceed, CONSULTANT will conduct a project team kick-off meeting with staff
expected to be involved in the project and key CLIENT staff. The meeting will be used to discuss critical
elements of the Scope of Work, the project schedule, document control, and QA/QC procedures; and to
clearly define the roles and responsibilities of the project team members.
This work element provides for the preparation, attendance, follow-up, and documentation of meetings
during the length of the project. These meetings will be the forums for CLIENT to provide input and
guidance for the direction of the project. They will also be used to discuss project issues, approve
submittals, and develop potential solutions.
CONSULTANT will prepare for, attend, and document up to three (3) meetings with CLIENT staff. The
CONSULTANT will attend one meeting every month with the CLIENT's project manager for the duration of
the project. The meetings will be held in a location acceptable to CLIENT and CONSULTANT.
Deliverables: Meeting Minutes (3 total).
2.4 Quality Assurance /Quality Control Review
This work element is for the QA/QC review of CONSULTANT deliverables by a designated QA/QC staff
member of the CONSULTANT team. CONSULTANT will assign a Quality Manager to the project that will
be responsible for ensuring that quality reviews are performed at stages throughout the project and on
all deliverables. The review will cover field and office work on an on-going basis. QA/QC documentation
will be maintained and filed with project records.
City of Tukwila
Sanitary Sewer and Surface Water GIS Inventory and Update
Scope of Services
March 12, 2018
47
2.5 Change Management
Project Managers from CLIENT and CONSULTANT are responsible for managing changes to the scope and
schedule. CLIENT is responsible for the authorization of any changes to the scope, budget, and/or
schedule. Team members must ensure that work within their areas remains within the defined project
scope, schedule, and budget. When issues, actions, or circumstances occur that could cause a change in
scope, personnel, cost, or schedule, team members must communicate potential changes to the Project
Manager as early as possible. Project Managers will determine whether the potential change issue will
lead to a change in scope, cost, or schedule.
CONSULTANT shall obtain written authorization from CLIENT before implementing any change to this
Scope of Services, schedule, or budget. All changes will be documented using the Project Change Form.
TASK 3.0 SANITARY SEWE GIS INVENTORY
3.1 f'ieid Review
CONSULTANT will conduct an existing as-built/GIS review at the outset of the project to identify key field
conditions that may impact the field mapping including safety, traffic and access issues. The procedures
required to complete the field survey will be determined and safety risks will be analyzed. Structures
requiring subconsultant assistance for traffic control to survey will be identified and will be scheduled to
be completed with other structures requiring traffic control.
Coordinate with traffic control subconsultant.
Prepare traffic control plans when needed.
3.2 Data Collection
CONSULTANT will field survey the location and collect attributes for up to 50 Sanitary Sewer Manholes
and there accompanying pipes. Photographs and supplemental measurement data sheets will be
collected to support project deliverables. Structure sizes and depths, pipe sizes and invert elevations, etc.
will be measured in the field so that necessary database attribute information can be completed.
Field measurement data will be collected electronically in the field, which will update the GIS database
electronically from the field. Additionally, hard copy structure cards will be completed in the field with
the same measurements so that a quality control check of the information collected electronically in the
field can be performed.
CONSULTANT will use CLIENT provided GIS database structure.
3.3 Sanitary Sewer As -Built Research
CONSULTANT will review research on existing utility information, provided by CLIENT, for inclusion in the
mapping. Where possible CONSULTANT will use provided as -built records to prepare and pre -enter
attribute information to be field verified. This will make the field effort more efficient.
3.4 Geodatabase Update
CONSULTANT will utilize its field surveyed information, and the as -built research to update the CLIENT's
existing Geodatabase GIS files.
CONSULTANT will include metadata for the Geodatabase updates.
Deliverables: Electronic copy of the updated Geodatabase
City of Tukwila
Sanitary Sewer and Surface Water GIS Inventory and Update
Scope of Services
March 12, 2018
48
TASK 4.0 STORM WATER GIS INVENTORY
4.1 Field Review
CONSULTANT will conduct an existing as-built/GIS review at the outset of the project to identify key field
conditions that may impact the field mapping including safety, traffic and access issues. The procedures
required to complete the field survey will be determined and safety risks will be analyzed. Structures
requiring subconsultant assistance for traffic control to survey will be identified and will be scheduled to
be completed with other structures requiring traffic control.
Coordinate with traffic control subconsultant.
Prepare traffic control plans when needed.
42 Data Collection
CONSULTANT will field survey the location and collect attributes for up to 350 Storm Drain Features and
their accompanying pipes. Structure sizes and depths, pipe sizes and invert elevations, etc. will be
measured in the field so that necessary database attribute information can be completed.
Field measurement data will be collected electronically in the field, which will update the GIS database
electronically from the field. Additionally, hard copy structure cards will be completed in the field with
the same measurements so that a quality control check of the information collected electronically in the
field can be performed.
CONSULTANT estimates that the miscellaneous GIS updates that thus far have been requested by CLIENT
can be completed within the allocated budget. In addition, as budget allows CLIENT will provide
CONSULTANT additional CIP project plan sets to be need to be incorporated in to the GIS database.
The CONSULTANT will use CLIENT provided GIS database structure.
4.3 Storm Water As -Built Research
CONSULTANT will review research on existing utility information, provided by CLIENT, for inclusion in the
mapping. Where possible CONSULTANT will use provided as -built records to prepare and pre -enter
attribute information to be field verified. This will make the field effort more efficient.
4.4 Geodatabase Preparation
CONSULTANT will utilize its field surveyed information, and the as -built research to update the CLIENT's
existing Geodatabase GIS files.
The CONSULTANT will include metadata for the Geodatabase updates.
Deliverables: Electronic copy of the updated Geodatabase
City of Tukwila
Sanitary Sewer and Surface Water GIS Inventory and Update
Scope of Services
March 12, 2018
49
Exhibit B
City of Tukwila
Sanitary Sewer and Surface Water GIS Inventory
David Evans and Associates, Inc.
Negotiated
Classification Hrs. x Rate = Cost
1 Project Manager (PMGR/PLSU) 138 $ 138.32 $19,088
2 Quality Control Manager (PICH) 10 $ 200.64 $2,006
3 GIS Manager (GISM) 51 $ 139.84 $7,132
4 Survey Manager (SVYM) 14 $ 200.64 $2,809
5 GIS Technician (GIST) 292 $ 82.08 $23,967
6 Survey Technician (SVTE) 436 $ 66.88 $29,160
7 Party Chief (PCHF) 336 $ 91.20 $30,643
8 Administrative Assistant (ADMA) 24 $ 82.08 $1,970
9 Project Administrator (PADM) 15 $ 106.40 $1,596
Total Hrs. 1316
Salary Cost $ 118,372
Salary Escalation Cost (estimated)
Escalation - % of Labor Cost per year @ 0 year(s) $0
Total Salary Cost $ 118,372
Direct Expenses No. Unit Each Cost
National Barricade - Sanitary Sewer GIS Inventory 1 days @ $1,350 $ 1,350.00
National Barricade - Storm Water GIS Inventory 1 days @ $1,350 $ 1,350.00
Mileage - Sanitary Sewer GIS Inventory 2,000 miles @ $0.540 /mill $ 1,080.00
Mileage - Storm Water GIS Inventory 4,500 miles @ $0.540 /mill $ 2,430.00
Subtotal $ 6,210
Sanitary Sewer GIS Inventory Totals $ 27,516
Storm Water GIS Inventory Totals $ 97,065
David Evans and Associates Total $ 124,582
Page 1 of 1
\\BLVFS1\share\SURV\Agreements\2018\2018-03-12 Tukwila SD SS GIS add-on \2018-03-12 Tukwila SD SS GIS Fee Sheet V2 (dev).xlsx 3/12/2018
50
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Transportation & Infrastructure Committee
FROM: Henry Hash, Public Works Director / ,/,`.
BY: Michael Ronda, Project Manager - Construction
CC: Mayor Ekberg
DATE: March 23, 2018
SUBJECT: Andover Park East Water and Sewer Replacement
Project Numbers 99940103 & 91440204
Construction Management Contract with AECOM
ISSUE
Approve a new Construction Management (CM) contract with AECOM Technical Services for CM
support to close the Andover Park East (APE) Water and Sewer Replacement Project.
BACKGROUND
Council awarded the construction management contract for the APE Water and Sewer
Replacement Project to AECOM in August 2016 for $532,893.84. Several issues were discovered
during construction which were not included in the original CM scope of services. These issues
extended the completion date of the contract and required that additional CM resources be
dedicated to the management effort. In the closeout process the punchlist activity by the contractor
extended past the original CM contract completion date. Now that the construction activities appear
to be complete, a new CM contract is required to finalize the payments and close out the project.
DISCUSSION & FISCAL IMPACT
To complete the construction management effort, the AECOM CM team will require additional time
and resources to close out the remaining paperwork and resolve negotiated payment items. The
total additional fee for this contract is $90,000.00. With this contract, the CM budget will be
allocated as follows:
AECOM Original CM Contract
AECOM Closeout CM Contract
APE Water/Sewer Replacement CM Budget
Total
CM Expense
$532,893.84
90,000.00
$622,893.84
Budget
$640,000.00
$640,000.00
RECOMMENDATION
Council is being asked to approve the Construction Management Contract with AECOM in the
amount of $90,000.00 and consider this item on the Consent Agenda at the April 2, 2018 Regular
Council Meeting.
Attachments: Pages 60 & 77, 2017 CIP
CM Consultant Services Contract Scope and Fee with AECOM
W.\PW Eng \PROJECTS\A- WT ProjeclslAPE Water Main Replacement (99940103)\Consultant Selection \(010) - CM Scope And Encumbrances\AECOM\New CM Contract\Into Memo AECOM CM Contract 030818.Docx
51
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Andover Park E Water Main Replacement Project No. 99940103
DESCRIPTION: Design and construct 2,700 LF of new 8" & 16" ductile iron pipe along Andover Park East from Tukwila Pkwy
to Strander Blvd.
JUSTIFICATION: Support future growth within this area of the CBD as aging cast iron system has suffered frequent failures.
STATUS: Survey and design is complete. Construction is scheduled for 2016 from Strander Blvd to Tukwila Pkwy
with final paving in 2017.
MAINT. IMPACT: A new pipe will significantly reduce impact on crews from the risk of cataclysmic events.
COMMENT: PWTF loans were rescinded in 2014 & 2015 by the State Legislature.
FINANCIAL Through Estimated
(in $000's)
2015 2016
2017
2018
2019
2020
2021
2022
BEYOND TOTAL
EXPENSES
)Project Location
e'se
5.13651 IP) 1'�`. ' • r�
sl
,1 / :i• '
5,6651
Design
140
59
-7" Nor
4'hvI
1-,.. ..
Sawn
I
199
Land (RNV)
•
s s1es
iI
sV/
1rr
0
Const. Mgmt.
284
100
384
Construction
2,100
685
2,785
TOTAL EXPENSES
140
2,443
785
0
0
0
0
0
0
3,368
FUND SOURCES
Awarded Grant
0
Proposed Bond
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
140
2,443
785
0
0
0
0
0
0
3,368
TOTAL SOURCES
140
2,443
785
0
0
0
0
0
0
3,368
2017 - 2022 Capital Improvement Program
60
52
)Project Location
e'se
5.13651 IP) 1'�`. ' • r�
sl
,1 / :i• '
5,6651
f
_�a
II •y
-7" Nor
4'hvI
1-,.. ..
Sawn
I
•
s s1es
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l GIS
2017 - 2022 Capital Improvement Program
60
52
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Andover Park East Sewer Replacement Project No. 91440204
DESCRIPTION: Design and construct 1,600 LF of 15" and 12" sanitary sewer from Strander Blvd. to 1-405 in Andover Park E.
JUSTIFICATION; Sewer improvement wit provide additional capacity for future development along Andover Park East.
STATUS: Project will overlay Andover Park East from Strander Blvd to I-405 in 2017.
MAINT. IMPACT:
COMMENT: Construction is scheduled for 2016 from Strander Blvd to Tukwila Parkway.
FINANCIAL Through Estimated
in $000's
2015 2016 2017
2018
2019
2020
2021
2022
BEYOND TOTAL
EXPENSES
• Project Location
-'0' �. `� �. ..,
SE 6, '\�
Design
47
43
...I
aLTi
/
1
fq3 a li
5..,., , a.: £ I 9
90
Land (RNV)
lik
N' ,� e t'
1./15.1.rer Of
s.4^ I
1
�—'gltl
.. fit
�./•'f
0
Const. Mgmt.
S 1 \' Sino S•
� t� j
i' F d ra
t_r�
206
50
256
Construction
1,626
500
2,126
TOTAL EXPENSES
47
1,875
550
0
0
0
0
0
0
2,472
FUND SOURCES
Awarded Grant
0
Proposed PVVTF/Bond
0
Mitigation Actual
0
Mitigation Expected
290
290
Utility Revenue
47
1,585
550
0
0
0
0
0
0
2,182
TOTAL SOURCES
47
1,875
550
0
0
0
0
0
0
2,472
2017 - 2022 Capital Improvement Program
77
53
• Project Location
-'0' �. `� �. ..,
SE 6, '\�
...I
aLTi
/
1
fq3 a li
5..,., , a.: £ I 9
lik
N' ,� e t'
1./15.1.rer Of
s.4^ I
1
�—'gltl
.. fit
�./•'f
S 1 \' Sino S•
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.
GIS
2017 - 2022 Capital Improvement Program
77
53
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:16-103
CONSULTANT AGREEMENT FOR
CONSTRUCTION MANAGEMENT SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City", and AECOM Technical Services, hereinafter referred to as "the Consultant",
in consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform construction
management services in connection with the project titled 'Andover Park East Water Main
and Sewer Replacements'.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A-
1" attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending June 30, 2018, unless sooner
terminated under the provisions hereinafter specified. Work under this Agreement shall
commence upon written notice by the City to the Consultant to proceed. The Consultant
shall perform all services and provide all work product required pursuant to this Agreement
no later than June 30, 2018 unless an extension of such time is granted in writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall
not exceed $90,000.00 without express written modification of the Agreement signed by
the City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be
made to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will
be made promptly upon its ascertainment and verification by the City after the
completion of the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary
to complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
54
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services rendered under this Agreement.
7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, arising out of or resulting from the acts, errors or
omissions of the Consultant in performance of this Agreement, except for injuries and
damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence. It is further specifically
and expressly understood that the indemnification provided herein constitutes the
Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the
purposes of this indemnification. This waiver has been mutually negotiated by the parties.
The provisions of this section shall survive the expiration or termination of this Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at
law or in equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident. Automobile Liability
insurance shall cover all owned, non -owned, hired and leased vehicles.
Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a
substitute form providing equivalent liability coverage. If necessary, the policy
shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $1,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be written on ISO occurrence form CG 00 01 and shall cover
liability arising from premises, operations, independent contractors and personal
injury and advertising injury. The City shall be named as an insured under the
Consultant's Commercial General Liability insurance policy with respect to the
work performed for the City.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
CA revised : 1-2013
Page 2
55
4. Professional Liability with limits no less than $1,000,000 per claim and $1,000,000
policy aggregate limit. Professional Liability insurance shall be appropriate to the
Consultant's profession.
B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they
shall be primary insurance with respect to the City. Any Insurance, self-insurance, or
insurance pool coverage maintained by the City shall be excess of the Consultant's
insurance and shall not be contributed or combined with it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
D. Verification of Coverage. Consultant shall furnish the City with original certificates and
a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Consultant
before commencement of the work. Certificates of coverage and endorsements as
required by this section shall be delivered to the City within fifteen (15) days of execution
of this Agreement.
E. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds
due the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
the Consultant, or any employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent
upon or resulting from the award or making of this contract. For breach or violation of this
warrant, the City shall have the right to annul this contract without liability, or in its discretion
to deduct from the contract price or consideration, or otherwise recover, the full amount of
such fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, religion, creed, color, national
origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political
affiliation or the presence of any disability in the selection and retention of employees or
procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
CA revised : 1-2013
Page 3
56
13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in
any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action
arising from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any
other provisions hereof and all other provisions shall remain fully enforceable. The
provisions of this Agreement, which by their sense and context are reasonably intended to
survive the completion, expiration or cancellation of this Agreement, shall survive termination
of this Agreement.
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
AECOM Technical Services
710 5`h Avenue, Suite 1000
Seattle, WA 98004
18. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
CA revised : 1-2013
Page 4
57
DATED this day of , 20
CITY OF TUKWILA
Allan Ekberg, Mayor
CONSULTANT
By:
Printed
Title:
VI ,�
ame: cS62t1%11Fev
VW f'aji
Attest/Authenticated: Approved as to Form:
City Clerk, Christy O'Flaherty
CA revised : 1-2013
Office of the City Attorney
Page 5
58
Andover Park East
City of Tukwila
Exhibit A-1
SCOPE OF SERVICES
Construction Management and Contract Administration Services for the
Andover Park East Water Main and Sewer Replacements
City of Tukwila
AECOM Technical Services, Inc. ("Consultant") proposes to provide to the City of Tukwila, Washington
("Client") construction management services for the Andover Park East (APE) Water Main and Sewer
Replacement Project (hereinafter called "Project"). These services will include inspection, construction
management, and contract administration assistance for the project as detailed in the following:
I. INTRODUCTION
The following scope of services is based upon the assumptions outlined herein. Associated costs are
detailed in EXHIBIT B- Rev 1.
Assumptions:
• Services will be performed in accordance with the Local Agency Guidelines (LAG) and the WSDOT
Construction Manual.
• Design by Others: It is understood and agreed that the Consultant did not prepare the Contract
Documents for the project, and the Client will provide the Consultant the support of the Engineer -of -
Record during the course of the Consultant's work.
I. DETAILED SCOPE OF WORK
Subtask 1 — Administration/Quality Control
Consistent with the hours shown in EXHIBIT B — Rev 1, the Consultant shall provide overall project
management and contract administration associated with the service agreement between the Consultant
and the Client. This effort will include the following elements:
1.1 Prepare of Consultant invoicing and progress reporting to the Client.
1.2 Perform internal administration of the Consultant's Task Order.
1.3 Prepare any supplements to the Consultant's Task Order.
1.4 Make periodic field visits and conduct project reviews for the quality of services provided by
AECOM and consistency with AECOM's project quality plan.
Subtask 2 — Document Control
Consistent with the hours shown in EXHIBIT B - Rev 1, the Consultant shall provide document control
services including the following elements:
2.1 Process; track and archive construction records including: Inspectors Daily Reports (IDR's);
Requests for Information (RFI's); Submittals; Requests for Approval of Materials (RAM's);
Statements of Working Days. Consultant shall maintain submittal and RFI logs to track when
documents are received and returned to the contractor.
2.2 Compile and review inspector pay quantity and force account records, and prepare monthly
contractor progress pay estimates.
2.3 Review and archive project record documentation associated with prevailing wage reporting,
including Requests to Sublet, Intents to Pay Prevailing Wage, Certified Payroll, Affidavits of
Wages Paid, and Contractor employee wage interviews.
Page 1 of 5
Updated: 3/5/2018
59
Andover Park East
City of Tukwila
2.4 Review and archive Certificates of Materials Origin tracking and reconcile against the Projects
Record of Materials prepared by others.
2.5 Attend and provide minutes for up to 26 weekly contractor construction progress meetings.
2.6 Maintain a material testing log that tracks the test date, type of material test, test result,
specification requirement and action taken if a failed result is received from the material testing
consultant.
2.7 Maintain a list of approved change orders and potential change orders. Potential change orders
will have a force account estimate of the extra work related to that item(s), until an approved
change order is executed.
Subtask 3 — Field Inspection
The Consultant shall provide construction inspection services consistent with the hours shown in
EXHIBIT B - Rev 1. This effort will include the following elements:
3.1 Prepare daily construction reports recording the contractor's operations performed for each day
the Consultant is on site; measure the quantities of materials installed, log equipment and staff
present, weather conditions, and any observed problems or construction issues.
3.2 Prepare Daily Payment Notes, Statements of Working Days, and Force Account Records (if
necessary).
3.3 Respond to contractor questions which may arise as to the quality and acceptability of
furnished materials or work performed per the requirements of the construction contract
documents.
3.4 Respond to general questions raised by adjacent property owners, businesses, or general
public. Complaints or detailed questions shall be referred to the Client.
3.5 Prepare field records and documents in accordance with Projects Record of Materials.
3.6 Coordinate with Resident Engineer and Client for changes and updates to the ROM.
3.7 For each day the Consultant is on site, provide photographs of traffic control set-up and work
activities during the course of construction. Photographs will be in digital format and cataloged
by date.
3.8 Facilitate the Contractor's coordination with existing utilities within the project boundaries.
3.9 Review the Record of Materials (ROM) against the material testing results provided by the
Project's material testing consultant, and advise the Contractor accordingly.
3.10 Monitor the Contractor's compliance with water quality permits and the requirements of the
TESC and SPCC Plans.
3.11 Attend added weekly construction meetings due to extended contract time. (WORK
COMPLETE BUT UNPAID ADDED COSTS ARE INCLUDED)
3.12 The Construction Inspector shall review monthly pay estimates with the Contractor and provide
recommendations to the Resident Engineer and Client. (WORK COMPLETE BUT UNPAID
ADDITIONAL COSTS EXPENDED FOR THIS DUE TO ADDITIONAL PAY ESTIMATES ON
THE PROJECT IS INCLUDED)
3.13 Verify Contractor provided markups accuracy and forward to the Client. The Consultant
Inspector will track and record field changes on drawings and use this information to verify the
Contractor's construction record drawings.
3.14 Participate in the Project's final inspection and assist in developing a list of any remaining
deficiencies. (WORK COMPLETE BUT UNPAID COSTS ARE INCLUDED)
3.15 For the days present on site, the construction inspector shall observe day-to-day construction
activities. By providing inspection oversight, the Consultant shall assume no responsibility for
proper construction techniques or job site safety but will report to the Contractor and Client any
known public safety concerns immediately. The presence of the Consultant's personnel at the
Page 2 of 5 Updated: 3/5/2018
60
Andover Park East
City of Tukwila
construction site is for the purpose of providing to the Client a greater degree of confidence that
the completed work will generally conform to the Contract Documents and that the integrity of
the design concept as reflected in the Contract Documents has been implemented and
preserved by the Construction Contractor.
3.16 The Consultant will endeavor to protect all parties against defects and deficiencies in the work
of the Contractor, but cannot guarantee the Contractor's performance and shall not be
responsible for construction means, methods, measurements, techniques, sequences of
procedures, or for safety precautions and programs in connection with the work performed by
the Construction Contractor and any subcontractors.
Subtask 4 — Construction Management
Provide construction management services, consistent with the hours shown in EXHIBIT B — Rev 1. This
effort will include the following elements:
4.2 Supervise the Consultant's field personnel assigned to the project.
4.3 Liaison between the Contractor's management and the Client's management personnel, acting
as the direct point of contract for both parties.
4.4 Review and approve daily construction reports prepared by the construction inspector.
4.5 Respond to contractor questions which may arise as to the quality and acceptability of
furnished materials, work performed, and to general questions raised by adjacent property
owners or general public.
4.6 Facilitate coordination between the Contractor, Client and project stakeholders regarding status
and issues of construction activities.
4.7 Chair additional weekly construction meetings. (WORK COMPLETE BUT UNPAID ADDED
COSTS ARE INCLUDED)
4.8 Prepare official correspondence to the Contractor and issue upon the Client's approval.
4.9 Review monthly pay estimates with the Contractor and provide recommendation to the Client
for release of payment.
4.10 Supervise contract close-out activities including as -built drawings, final payment, and
completion notices. Consultant shall provide the Client, at contract close-out, construction
records to the all applicable funding agencies.
4.11 The Consultant shall assume no responsibility for proper construction techniques or job site
safety but will report to the Contractor and Client any observed public safety concerns
immediately. The presence of the Consultant's personnel at the construction site is for the
purpose of providing to the Client a greater degree of confidence that the completed work will
generally conform to the Contract Documents and that the integrity of the design concept as
reflected in the Contract Documents has been implemented and preserved by the construction
Contractor.
4.12 The Consultant will endeavor to protect all parties against defects and deficiencies in the work
of the Contractor, but cannot guarantee the Contractors' performance and shall not be
responsible for construction means, methods, measurements, techniques, sequences of
procedures, or for safety precautions and programs in connection with the work performed by
the construction contractor and any subcontractors.
Subtask 6 — Materials Testing
The Consultant will retain a materials testing subconsultant to perform soil and concrete testing which
includes: gradations, in-place density, Proctor compaction tests, concrete air entrainment, concrete test
cylinders, and asphalt composition. These services are budgeted as an allowance and the actual costs of
Page 3 of 5
Updated: 3/5/2018
61
Andover Park East
City of Tukwila
the testing effort may vary. The Consultant shall advise the Client regarding the status of the materials
testing budget to allow funds to be added or removed as necessary.
In addition to traditional materials testing, Contaminated Materials from the project site were discovered.
The Consultant retained a firm to perform testing on potentially contaminated materials. The Consultant
performed additional services for sampling, analysis, and disposal permitting.
THIS TASK'S WORK IS COMPLETE BUT UNPAID COSTS ARE INCLUDED.
Subtask 7 — Archaeological Monitoring and Inadvertent Discovery Plan and Field
Monitoring.
The Consultant shall prepare Archaeological Monitoring and Inadvertent Discovery Plan to the
Washington State Historic Preservation Officer (SHPO), Department of Archaeology and Historic
Preservation (DAHP) and the Tribes. The Plan shall address the required response by the contractor and
project team for a potential intersection of the construction work with pre -contact archaeology or human
remains. The plan shall be based upon previous archeological surveys by others. The draft plan shall be
submitted to DAHP and the Tribes for comment and subsequently finalized. At the conclusion of open cut
excavation activities, the Consultant shall prepare a final report summarizing the findings of the
monitoring effort. The Consultant shall provide a qualified archaeological monitor during open cut
excavation activities by the Contractor. This person shall be responsible for monitoring the Contractor's
compliance with the Archaeological Monitoring and Inadvertent Discovery Plan, and to be available to
respond to related Contractor questions. The monitor shall not enter the excavation without the specific
direction by the Consultant's Resident Engineer.
THIS TASK'S WORK IS COMPLETE BUT UNPAID COSTS ARE INCLUDED.
Subtask 8 — Change Order Resolution
The Consultant shall provide services for preparing change order packages consistent with the hours
shown in Exhibit B — Rev 1, this includes independent cost estimates (ICE), change order forms; and,
force account records.
Subtask 9 — Claims/Disputes Support
Consultant will use existing records from construction to summarize remaining dispute items for
reconciliation between Contractor and the City of Tukwila and coordinate/attend one meeting to try to
resolve these issues equitably.
III. Consultant Deliverables; including but not limited to:
Inspector Daily Reports
ii. Construction Photographs
Weekly Meeting Minutes and Agendas
iv. Submittal, RFI, and Material Testing Logs
v. Change Order Log
vi. Monthly Contractor Pay Requests with field note record and quantity documentation
vii. Punch -lists and tracking documentation
viii. All Project Records received from the Contractor described under Subtask 2
ix. Other records generated as a result of this Contract, when requested by the Client, or as
deemed necessary by a public record request.
Page 4 of 5
Updated: 3/5/2018
62
Andover Park East
City of Tukwila
IV. Responsibilities of the Client
Provide CM oversight and approval authority for all construction activities.
ii. Manage the Designer -on -Record team as part of the Project Designer's on-call design
support and architectural submittal review.
Process all contract documents through the City's approval process (e.g. CM services
invoices, construction contract, monthly pay estimates, change order execution, cost
reduction proposals, time extensions, etc.).
iv. Provide preferred forms and formats, and filing structure to the Consultant.
v. Oversee the Consultant on conducting schedule evaluation, monitoring, and evaluate Time
I(npact Analysis for changes.
vi. Provide and assist the Consultant in utility coordination with third -party utilities under project
specific or franchise agreements.
vii. Provide operations & maintenance interface with other City Staff for ongoing project issues.
Page 5 of 5
Updated: 3/5/2018
63
APE Water Sewer Replacement
Exhibit B - Rev 1 Estimate 2 months remaining for closeout.
Estimated Hours to Complete Project
1- Admin/QC
Hours to complete
Raw Rate (Payroll Rate) I Raw Total Billing Rate
Loaded Total Employee
2 hours
9 hours
10.25 hours
5 hours
5:hours $
4. hours $
100.51 $
86.20 $
29.64 $
34.06 $
30.52 $
88.79 $
201.02 $ 270.51 bill rate
775.80 $ 232.00 bill rate
303.81 $ 79.77 bill rate
170.30 $ 91.67 bill rate
152.59 $ 82.14 :bill rate
355.14 $ 238.96 1bill rate
$ 541.03
2,087.99
817.67
458.35
$ 410.69
$
955.83
Fillis - Expended
Bardwell - Expended
Coughlin - Expended
Epperson - Expended
Coughlin
Bardwell
35.2_5_1:Total Hours
2 - Doc Control
Hours to complete
1,958.67 Total Loaded (revenue)
I $
Raw Rate (Payroll Rate) 1 Raw Total Billing Rate
5,271.56
:Loaded Total Employee
99.5 hours
151
40 hours
33.66 $
31.96 $
36.00 $
3,349.17 $
4,825.96 $
1,440.00 $
82.37 bill rate
86.02 bill rate
96.89 :bill rate
8,195.42
12,988.59
3,875.62
Juan - Expended
Shinsato - Expended
Shinsato
2901$1Total Hours
$ 9,615.13 Total Loaded (revenue) ' I $
3 - Inspection
:Hours to complete Raw Rate (Payroll Rate) 1 Raw Total Billing Rate
25,059.62
Loaded Total I Employee
189 hours
12.5 hours
16 hours = $
58.09 $ 10,979.01 $ 142.15 bill rate
33.66 82.37
58.67 $ 938.72 $ 143.57 bill rate ;
$
26,865.64
1,029.58
2,297.05
Vaughn - Expended
Juan - Expended
Vaughn
217.5{Total Hours
$ 11,917.73 Total Loaded (revenue)
4 - Construction Management
Hours Raw RatePar Ratel Raw Total BiIIing Rate
$ 30,192.26
,
30.5
hours
.
$ 86.20
$ 2,629.10
$ 1,420.58
$
$ 232.00 1bill rate
238.96 bill rate
7,075.96
ds
3,823.34
Bardwell - Expended
Bardwell
16
hours
9.5
$ 88.79
30.5
Total Hours
$ 2,629.10 Total Loaded (revenue)
I I $ 7,075.96
bill rate
7 - Arch Monitoring
:Hours to complete Raw Rate (Payroll Rate) Raw Total Billing Rate
Loaded Total
Em lo ee
6
hours
44.34
$ 266.05
$ 119.34
bill rate
716.04
Butler - Expended
9.5
hours
58.67
$ 557.37
$ 143.57
bill rate
1,363.87
Becker - Expended
2.5
hours
$ 28.70
$ 71.74
$ 77.23
bill rate
$ 193.08
Bergeson - Expended
7
hours
33.66
$ 235.62
$ 82.37
bill rate
$ 576.56
Kline - Expended
1
hours
63.40
$ 63.40
$ 170.63
bill rate
$ 170.63
McDaniel - Expended
8
hours
$ 28.70
$ 229.57
$ 77.23
bill rate
617.86
McLandrich - Expended
CDI Labor Costs
341Total Hours
8 - Change Order Resolution
$ 1,423.74 Total Loaded (revenue)
Hours to complete Raw Rate (Payroll Rate) Raw Total
Billing Rate .
$ 626.00 Expended Monitoring LADD!
4,264.05
:Loaded Total
Employee
32 hours
40:hours
I $
88.79 $ 2,841.15 ; $ 238.96 bill rate
36.00 I $ 1,440.00 $ 96.89 :bill rate
$ 7,646.68
3,875.62
Bardwell
Shinsato
72ITotal Hours 1 $ 4,281.15 ' Total Loaded (revenue) 1
I $ 11,522.29
64
9 - Contaminated Materials
Hours to complete
; Raw Rate (Payroll Rate)
Raw Total
Billing Rate
Loaded Total
Employee
5.5
hours
$ 37.77
$ 207.74
$ 101.65
bill rate
$ 559.10
Cabanillas - Expended
1.5
hours
$ 30.04
$ 45.06
$ 80.85
bill rate
$ 121.27
Eilenberger - Expended
8
$ 38.27
$ 306.16
$ 103.00
bill rate
$ 824.00
Garner -Expended
1.5
hours
$ 29.68
$ 44.52
$ 79.88
bill rate
$ 119.82
Gebel - Expended
6.75
hours
$ 27.17
$ 183.40
$ 73.13
bill rate
$ 493.60
Holmes - Expended
2.5
hours
$ 31.78
$ 79.45
$ 85.53
bill rate
$ 213.83
Panteleeff - Expended
5
hours
$ 63.40
$ 317.00
$ 170.63
bill rate
$ 853.17
Raubvogel - Expended
ANALYTICAL TESTING $ 720.00
30.75 Total Hours
$ 1,183.32 Total Loaded (revenue)
$ 3,904.79
ETC - Materials Testing
ETC ODC
Total Additional Costs
$ 2,425.00
$ 5,000.00
94,715.54
- Remaining Budget = $
4,775.65 recent invoice
Vehicles and supplies
Amount remaining after most
Added Budget Required = $ 89,939.89
Use $90,000
65
66
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director h',,�1
BY: Ryan Larson, Senior Program Manager
CC: Mayor Ekberg
DATE: March 23, 2018
SUBJECT: Proposed FEMA Flood Map Update
ISSUE
Provide an update on FEMA's effort to update and modernize Flood Insurance Rate Maps.
BACKGROUND
The Federal Emergency Management Agency (FEMA) is working to modernize and update the Flood
Insurance Rate Maps (FIRMs) that are used to regulate development within designated Special Flood
Hazard Area (SFHA). The National Flood Insurance Program (NFIP) floodplain management regulations
mandate that flood insurance be purchased for structures in SFHAs that carry a mortgage backed by a
federally regulated lender or servicer. In addition, future development is regulated within the SFHA and
all proposed structures must meet FEMA regulations for both flood protection and environmental
impacts. The City implements the requirements of the NFIP through our permit process. The current
regulatory FIRMs were last updated in 1995.
The goals of this map updating process are:
• Update the FIRM to reflect changes to the developed and natural environments
• Use improved technology and knowledge to better reflect flood hazards
• Update the FIRM to a digital format so they can be included in GIS and web -based images
• Reflect actual flooding risks and improve citizen flood hazard awareness
DISCUSSION
The primary change to the FIRMs that affect the City of Tukwila is that they will contain a designation for
seclusion mapping. Any floodplain that is protected by a non -certified levee will be outlined in a solid
black line with arrows pointing to the secluded area. The actual flood designation will not change at this
time but may be changed to a SFHA if levee certification is not provided to FEMA prior to the next FIRM
revision.
As part of the public review and appeal process, an Open House was hosted by the City of Kent on
Wednesday, March 21, 2018 for all jurisdictions within the Green/Duwamish Basin. Letters were sent to
approximately 1,400 businesses and property owners in Tukwila and within the affected seclusion area.
Staff from neighboring jurisdictions including Tuwkila were available to answer questions from the public
during the Open House.
The next step is for FEMA to start a 10 -day appeal period. Notices will be sent to affected jurisdictions
and published twice during the appeal period. Once FEMA has completed their process for updating the
FIRMs, a letter will be sent to each jurisdiction notifying them through a Letter of Final Determination that
new FIRMs will become effective in 6 months.
FINANCIAL IMPACT
Additional staff time will be required to implement the map revisions, but no additional financial impacts
are anticipated.
RECOMMENDATION
Information only.
Attachments: Property Owner Notification Letter
FEMA Information — Levee Seclusion Mapping
67
of Tukwila
Public Works Department - Henry Hash, Director
March 12, 2018
Allan Ekberg, Mayor
City of Tukwila Public Works
6300 Southcenter Blvd, Suite 100
Tukwila, WA 98188
Dear Resident, Business, or Property Owner:
The Federal Emergency Management Agency (FEMA) is updating flood maps throughout King
County based on new data about flood hazards. This is the first update in many years and is an
important opportunity for our region to get a better and more accurate assessment of the flood
hazards we face.
You are receiving this letter because you are in what FEMA calls a "seclusion area" — a place
where further study is needed before FEMA can determine what level of flood risk you and your
neighbors face. This means the flood map boundaries in your area are not changing at this time.
FEMA, however, plans to use new mapping techniques to review your area in the future.
The City of Tukwila is participating in a public meeting hosted by the City of Kent to discuss
FEMA's new flood maps, what it means to own property in a seclusion area, and the process for
further flood hazard analysis. The public meeting will give you an opportunity to learn more about
both the current and preliminary floodplain mapping. Please join us to learn more about the flood
maps in your area.
Wednesday March 21, 2018 — 6 to 8 p.m.
(presentation at approximately 6:15 p.m.)
Kent City Hall — City Council Chambers
220 4th Avenue South, Kent WA 98032
Flood maps identify areas at risk from flooding and determine communitywide development and
land -use. The flood maps also determine flood insurance requirements and help people
understand the risks and importance of developing plans for themselves and their families to be
prepared in the event of a flood.
We encourage you to attend this upcoming public meeting and to learn more about flood mapping,
flood risks, and FEMA's mapping process. You can also learn more about flooding in King County
by visiting www.kinqcounty.qov/floodservices. Please contact the City of Tukwila's Floodplain
Manager, Ryan Larson, at (206) 431-2456, if you have specific questions about your property.
Sincerely,
Henry Hash
Director, Tukwila Public Works
\\PWStore\PW Common$\PW Eng \PROJECTS \A- DR Projects\Flood Map Update 2018\Flood Map Change Notification Letter 031218.docx
6300 3 6300 Southeente7 3au,°eV a c! _a 100 Tukwila, WA 98188 ' 203433-0179
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
68
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
6 de marzo de 2018
Estimado/a residente:
La Federal Emergency Management Agency (FEMA, Agencia Federal para la Gestion de Emergencias) esta
actualizando los mapas de inundaciones a to largo del condado de King segun nueva informacion acerca de los
riesgos de inundaciones. Esta es la primera actualizacion que se hace en muchos anos y es una oportunidad
importante para que nuestra region cuente con una mejor y mas precisa evaluacion de los riesgos de inundaciones
a los que nos enfrentamos.
Esta recibiendo esta carta porque usted se encuentra en lo que la FEMA llama una "zona aislada", un lugar que
necesita seguir siendo estudiado antes de que la FEMA pueda determinar que nivel de riesgo de inundacion usted
y sus vecinos enfrentan. Esto significa que los limites del mapa de inundaciones de su zona no van a cambiar en
esta oportunidad. Sin embargo, la FEMA planea usar nuevas tecnicas de cartografia para revisar su zona en el
futuro.
La ciudad de Kent sera sede de una reunion publica donde se discutira sobre los nuevos mapas de inundaciones,
que significa tener una propiedad en una zona aislada y el proceso para realizar mas analisis de riesgos de
inundaciones. La reunion le dud la oportunidad de conocer mas sobre ambos mapas de terrenos inundables, los
actuales y los preliminares. Acompanenos para saber mas acerca de los mapas de inundaciones de su zona.
21 de marzo de 2018, 6:00 a 8:00 p.m.
(la presentacion sera aproximadamente a las 6:15)
Ayuntamiento de Kent - Salas de audiencias del ayuntamiento
220 4th Avenue South, Kent WA 98032
Los mapas de inundaciones son importantes para las comunidades ubicadas cerca de rios, arroyos o zonas
costeras. Debido a que los mapas identifican las zonas en riesgo de inundacion, informan acerca del desarrollo de
la comunidad y el use de la tierra. Determinan los requisitos de los seguros contra inundacion. Tambien ayudan a
que la gente entienda sus riesgos y la importancia de desarrollar planes para que junto con sus familias esten
preparados lo maximo posible en el caso de una inundacion.
Lo alentamos a que asista a la reunion y a que se informe mas sobre los mapas de inundaciones, los riegos de
inundacion y el proceso de la FEMA para realizar los mapas. Tambien puede obtener mas informacion sobre
inundaciones en el condado de King en la siguiente pagina www.kingcounty.gov/floodservices.
Esperamos verlo el 21 de marzo en la reunion.
Atentamente,
Henry Hash
Director, Tukwila obras publicas
C:\Users\Gail\Appdata\Local\Microsoft\Windows\Inetcache\Content.Outlook\EDCWOYZA\Flood Map Change Notification Letter 031218. Docx
6300 Building 300 Socenter ou5evaz' e 100 `` . v F'.w. 1y WA 9`3 y j8
v> �'c3 :� uit �` r; ,e, ,� E , 206-433-0170
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
69
Levee Seclusion
Mapping
Information for Local Community Officials
In March 2011, FEMA made a commitment to update the way flood
hazards for non -accredited levee systems were analyzed and
mapped. As a result, some ongoing Flood Insurance Rate Map
(FIRM) updates that included non -accredited levee systems were
delayed or otherwise impacted while FEMA developed the updated
levee analysis and mapping approach. Seclusion mapping was
developed by FEMA as a process to allow the release of these
impacted FIRM updates. Levee seclusion mapping will maintain the
flood hazard information as depicted on the current effective FIRM
(the FIRM in effect before the ongoing update) with map notes
explaining that these flood hazards will be updated at a later time
when the updated levee analysis and mapping approach is applied.
Levee seclusion mapping will allow FEMA to provide community
officials, residents, and business owners with updated information
about their local flood hazards, while identifying those areas where
the levee -related flood hazards were not updated.
Eligibility for levee seclusion mapping
Levee seclusion mapping is not appropriate for all FIRM updates.
Levee seclusion is intended to allow updated flood hazard
information not associated with levees to be released without delays
associated with the application of the updated levee analysis and
mapping approach to projects, which are already underway. To be
eligible for levee seclusion, the ongoing FIRM update must meet the
following criteria:
• The ongoing FIRM update was initiated before the July 2013
release of the document titled, Analysis and Mapping Procedures
for Non -Accredited Levees - New Approach.
• The ongoing FIRM update is active and results in changes to
flood hazard information outside the area impacted by the non-
accredited levee system.
Definitions
Levee: Per 44 CFR 59.1, a
manmade structure, usually an
earthen embankment, designed
and constructed in accordance
with sound engineering
practices to contain, control, or
to divert the flow of water so as
to provide protection from
temporary flooding.
Levee System: Per 44 CFR
59.1, a flood protection system
that consists of a levee, or
levees, and associated
structures, such as closure and
drainage devices, which are
constructed and operated in
accordance with sound
engineering practices.
"Non -Accredited" Levee
System: A levee system that has
not been demonstrated to meet
all requirements outlined in
Section 65.10 of the NFIP
regulations (44CFR65.10).
Resources & Related Links
Code of Federal Regulations:
www.ecfr.gpoaccess.gov
Guidelines and Standards:
www.fema.gov/guidelines-and-
standards-flood-risk-analysis-
and-mapping
Living with Levees:
www.fema.gov/living-levees-
its-shared-responsibility
Updated Analysis and
Mapping Procedures for Non -
Accredited Levees:
www.fema.gov/final-levee-
analysis-and-mapping-approach
RiskMAP
Increasing Resilience Together
www.fema.gov/plan/prevent/fhm/rm_main.shtm • 1 -877 -FEMA MAP
70
• The community does not confirm that a Natural Valley analysis, as outlined in the updated levee analysis and
mapping approach and the aforementioned July 2013 document, would sufficiently depict the flood risk
reduction associated with the non -accredited levee system.
• The FEMA Regional Office determines that levee seclusion is the appropriate approach for the subject area, in
accordance with FEMA Guidelines and Standards.
Restudy of flood hazards associated with the secluded levee
Community officials should understand that the use of levee seclusion mapping does not preclude the levee system
from being analyzed with the updated levee analysis and mapping approach for non -accredited levees, or from
communities seeking levee system accreditation. Levee system accredidation requirements, as outlined
in44CFR65.10, can be found here: http://www.gpo.gov/fdsys/pkg/CFR-2002-title44-vo11/pdf/CFR-2002-title44-
vo11-sec65-10.pdf.
FEMA will continue coordination with the community to prioritize the restudy of the secluded areas that require
the application of the updated levee analysis and mapping approach.
If, at any time, the community would like to submit a Conditional Letter of Map Revision (CLOMR) request or a
Letter of Map Revision (LOMR) request to revise a portion of the effective FIRM, the updated levee analysis and
mapping approach can be applied and a CLOMR/LOMR request may be submitted to FEMA. As with any
CLOMR/LOMR request, the community will be responsible for submitting required supporting data and
documentation.
How this will be depicted on the FIRM
The secluded area will be outlined by a solid black line with triangles pointing toward the areas subject to flood
hazards from the non -accredited levee system (or systems) awaiting later study using the updated levee analysis
and mapping approach. The FIRM and associated Flood Insurance Study report will identify the information that
has not been updated through explanatory map notes and notes to users.
A FIRM that includes a secluded area will include the following information, as further described in the November
2014 Levee Seclusion guidance:
Inside the Levee Secluded Area - The seclusion boundary will be noted by a solid black line with triangles to
define the secluded area, as shown in Figure 1. Flood hazards related to the non -accredited levee system(s) will
remain as depicted on the current effective FIRM. Flood hazard determinations and the applicable flood insurance
purchase requirements and building requirements will not change from what was in effect within the secluded
area(s). In certain cases, FEMA may be aware of updated flood hazard information that has not been subjected to
regulatory due -process requirements, and may be willing to share this with the community as best available data.
Any updated flood hazard information of this sort cannot be used for flood insurance premium rating or flood
insurance purchase requirements, but could be used to encourage sound floodplain management locally.
Outside the Levee Secluded Area - Existing and updated flood hazard information not associated with the non-
accredited levee system that falls outside the seclusion boundary will be depicted on the FIRM without any
qualifying notes and will not have any special treatment. This information should be used to rate flood insurance
policies and to make flood hazard determinations based on the updated information.
On the FIRM Collar - The Notes to Users section of the FIRM will include clarification that the secluded area
depicts a levee system that has not been demonstrated to meet the accreditation requirements of 44CFR65.10.
There will also be an explanation that the flood hazard information shown within the seclusion boundary was
transferred directly from the effective FIRM without change and will be revisited at a later time to apply the
updated levee analysis and mapping approach.
RiskMAP
Increasing Resilience Together
www.fema.gov/plan/prevent/fhm/rm_main.shtm • 1 -877 -FEMA MAP
71
See Notes to Users for information
about this boundary.
7
RED SMITH DRIVE i /'
/1 CI
c
>-
300
4
/
4 Obi
BEAVER.'
PR
LIMIT OF STUDY
BEAVER CREEK I ROAD
►
PROVERBS PLACE
HUNTERS
Figure 1: The areas associated with non -accredited levee systems (the secluded area) will be identified
with special map symbology and map notes as shown in this figure and as further detailed in the
November 2014 Levee Seclusion guidance.
The following clarification will be included in the "Notes to Users" section on the FIRM
panel:
The levee, dike, or other structure that impacts flood hazards inside this boundary has not
been shown to comply with Section 65.10 of the National Flood Insurance Program (NFIP)
regulations. As such, this FIRM panel will be revised at a later date to update the flood
hazard information associated with this structure.
RiskMAP
Increasing Resilience Together
www.fema.gov/plan/prevent/fhm/rm_main.shtm • 1 -877 -FEMA MAP
72
�tA�y City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director /'
BY: Mike Cusick, Senior Program Manager
CC: Mayor Ekberg
DATE: March 23, 2018
SUBJECT: Valley View West Hill Sewer Transfer Area
Project No. 81240203
Amended Interlocal Agreement for Valley View Sewer to Provide Sewer to the Loop
ISSUE
Approve the Amended Interlocal Agreement between the City of Tukwila and Valley View Sewer District
to provide sanitary sewer service to the Loop and Crystal Springs area of Tukwila.
BACKGROUND
In May of 2015, the Tukwila City Council approved an Interlocal Agreement to allow Valley View Sewer
District to provide sanitary sewer service to the Loop area of the City of Tukwila. Valley View Sewer
District held an Open House on September 10, 2015 to share preliminary project and cost details with
residents of the area regarding the installation of sewers. After that September meeting, citizens
contacted the City about their concerns and Valley View presented the same preliminary project and
cost details to the Tukwila City Council at the October 12, 2015 Council meeting. Valley View Sewer
District committed to keeping the City Council informed when additional information about project
funding became available.
DISCUSSION
The Amended Agreement:
1) Adds the Crystal Springs neighborhood to the portion of the City covered by the agreement.
2) Revises the time period that the City of Tukwila must complete the installation of manholes and
piping in 42"d Avenue South that supports the installation of the sewers in the Loop area.
3) Requires that if Valley View Sewer District does not complete the installation of sewers in the
area covered by the agreement by January 1, 2021, the City will complete the installation of
sewers and the District will reimburse the City for costs it incurred to complete the project.
FISCAL IMPACT
There will be fiscal impact to the City if Valley View Sewer District does not complete the installation of
the sewers prior to January 1, 2021 in the Loop and Crystal Springs. If the City has to complete the
installation of the sewers at its discretion, Valley View will have to reimburse the City for their costs it
incurred to complete the project.
RECOMMENDATION
Council is being asked to approve the Amended Interlocal Agreement between the City of Tukwila and
Valley View Sewer District allowing Valley View Sewer District to provide sanitary sewer service to the
Loop and Crystal Springs area in the City and consider this item at the April 9, 2018 Committee of the
Whole Meeting and subsequent April 16, 2018 Regular Meeting.
Attachments: Amended Valley View Sewer District Interlocal Agreement
W:\PW Eng\PROJECTS \\- SW Projects\Valley View Loop Area Sewers\Info Memo W Loop Area Sewer 032318 gl.docx
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VALLEY VIEW SEWER DISTRICT AND CITY OF TUKWILA
AMENDED SEWER SERVICE AGREEMENT
THIS AMENDED SEWER SERVICE AGREEMENT ("Agreement") is made and
entered into by and between VALLEY VIEW SEWER DISTRICT, King County, Washington
("District") and the CITY OF TUKWILA, Washington ("City"), each a Washington municipal
corporation (collectively the "Parties" and individually a "Party").
RECITALS
A. The City, a non -charter code city operating under Title 35A RCW, and the
District, a sewer district operating under Title 57 RCW, both own and operate sewer collection
systems within their respective sewer service areas.
B. Pursuant to RCW 35A.11.040, RCW 35.67.300, RCW 57.08.005(12), and
Chapter 39.34 RCW, the Parties are authorized to cooperate with each other to provide sewer
services in a manner that will best satisfy the geographic, planning, economic, financing and
development interests of the Parties.
C. An area of the City bounded generally by South 160th Street, 42nd Avenue South,
State Route 518, and 51' Avenue South, and commonly referred to as the loop area ("Loop
Area"), currently is not served by a public sewer system. The Loop Area is not within the
boundaries of the District.
D. Pursuant to RCW 57.08.005(5), the District is authorized to acquire, construct,
maintain and operate sewer systems, both within the District and outside the District. Pursuant
to this authority, the District has adopted a comprehensive plan that includes most of the Loop
Area within its sewer service area.
E. The City is constructing a street project on 42nd Avenue South, in the vicinity of
the Loop Area. In conjunction with this street project, the District is designing and planning an
eight -inch sewer pipe and manholes, together with appurtenances, at approximately 42nd Avenue
South and State Route 518 ("District Project"). The District Project, combined with extensions
and facilities, would provide sewer service to the Loop Area. In contrast, the nearest City
manhole to the Loop Area is approximately 2,000 feet east of the Loop Area.
F. The Loop Area is within the City's current Sewer Comprehensive Plan.
However, construction of a sewer system in the Loop Area is a low priority for the City, as the
native soils in the Loop Area are sufficient to infiltrate wastewater for a majority of the on-site
sewer systems in the Loop Area. The City anticipates that several large lots within the Loop
Area will be developed in the near future, before the City would be able to construct a sewer
system in the Loop Area.
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G. The District is willing to construct and install the District Project, and to
investigate and plan for sewer service to the Loop Area, as long as the City supports the
construction and installation of the District Project, authorizes the District to provide and control
sewer service to the Loop Area, and authorizes the property owners who connect to the sewer
system to become District customers. The City is willing to allow the District to construct,
install and plan for a sewer system to serve the Loop Area, in order to facilitate development of
the Loop Area and to eliminate on-site sewer systems, as necessary.
H. In June of 2015, the City and the District entered into the original Sewer Service
Agreement providing approval for the District to construct its proposed sewer system to serve the
Loop Area which Sewer Service Agreement was dated effective June 22, 2015. Since that time,
the City and the District have identified additional property within the Loop Area that would also
benefit from the District's construction of a sewer system in order to facilitate development and
the City and the District desire to amend the original Sewer Service Agreement dated June 22,
2015 to authorize the District to construct a sewer system and provide sewer service within the
extended area.
I. The original area authorized to be served by the District is legally described in
Exhibit A-1 and depicted in Exhibit B-1. The extended area authorized to be served by the
District pursuant to this amended Agreement is legally described in Exhibit A-2 and depicted in
Exhibit B-2.
J. The Parties desire to set forth in this amended Agreement both the original and
amended terms and conditions relating to the District's authority to construct a sewer system to
serve the Loop Area. The Parties intend that this amended Agreement shall supersede and
replace the Sewer Service Agreement dated June 22, 2015 upon its approval and full execution
by the Parties.
AGREEMENT
In furtherance of the foregoing and in consideration of the following terms and
conditions, the District and the City agree as follows:
1. District Construction of Sanitary Sewer Facilities. The District shall design and
construct a sanitary sewer pipe and manholes, together with appurtenances ("District Project"),
in conjunction with the City street project for 42nd Avenue South ("City Project"). The City will
process any permits and approvals for the District Project in a timely manner In the event the
District fails to complete the installation of the sewer system in the Loop Area by January 1,
2021, the City shall in its sole discretion be authorized to construct the sewer system in order to
facilitate the provision of sewer service to the Loop Area and to seek reimbursement from the
District for the costs incurred by the City in accordance with the terms provided in this
Agreement. In the event the City constructs and completes the sewer system within the Loop
Area, the District and the City shall enter into a reimbursement agreement pursuant to which the
District will impose and collect for the benefit of the City an appropriate local facility connection
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charge from each property owner or customer seeking to connect to the District's sewer system
within the Loop Area. The local facility connection charge will include interest charges applied
from the date construction of the sewer system within the Loop Area is complete until the
connection, or for a period not to exceed ten (10) years, whichever is shorter. The interest rate
shall be commensurate with the rate of interest applicable to the City at the time of construction,
but shall not exceed [_Three] percent (3%) per annum. The amount of the local facility
connection charge to be imposed for the benefit of the City shall be based on the City's actual
expenses incurred in constructing the sewer system, excluding any portion of the sewer facilities
paid for by grants or other donated facilities, so that property owners and customers seeking to
connect to the District's sewer system shall pay for their equitable share of the cost of the sewer
system within the Loop Area. Any sewer facilities constructed by the City within the Loop Area
shall be deemed to be District property upon final acceptance of the sewer facilities by the City
and the City shall provide the District with a bill of sale to evidence the District's ownership of
such sewer facilities.
2. Designation of and Provider for Sewer Service Area. The District Project will
allow for eventual sewer service to the area of land within the City described on Exhibits A-1
and A-2 and depicted in Exhibits B-1 and B-2 ("Loop Area"). Upon full execution of this
Agreement, the District shall become the approved provider of sewer service for the Loop Area.
3. District as Sewer Service Provider. Upon becoming the approved provider of
sewer service for the Loop Area, the District shall have the sole responsibility, power and
authority to construct, condemn, purchase, acquire, maintain and operate the sewer system,
together with any additions, extensions and betterments thereto, except as otherwise provided for
in this Agreement. The District further shall have the sole responsibility, power and authority to
fix, alter, regulate and control the charges and rates. Any District work in the City streets or
right-of-way shall be subject to City ordinances, rules and regulations. After the District has
become the provider of sewer service, property owners who connect to the sewer system shall be
District customers, and shall be subject to all District laws and regulations.
4. Sewer Connection Ordinance. Upon request of the District, the City shall present
to the Tukwila City Council an ordinance that requires the owners of property and buildings in
the Loop Area to connect to the District's sewer system and to pay the District's sewer
connection charges, in accordance with terms and conditions that are similar to Tukwila
Ordinance No. 2007 at Exhibit C but that are established by the District.
5. Effective Date. Upon full execution of this amended Agreement, the Agreement
shall supersede and replace the original Sewer Service Agreement dated June 22, 2015. The
effective date of this amended Agreement shall be retroactive to June 22, 2015, the effective date
of the original Sewer Service Agreement.
6. Amendment of Laws and Plans. As soon as reasonably possible following the
District's becoming the sewer service provider for the Loop Area, the Parties shall amend their
respective plans, ordinances, and resolutions that relate to the ownership, operation and
maintenance of a sewer system in and sewer service for the Loop Area. The City shall support
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and approve any amendments to the District's comprehensive plan for the Loop Area.
7. Cooperation. The Parties shall cooperate with each other with regard to the
District's issuance of permits and approvals for and contracts relating to construction of
extensions and connections to the District's sanitary sewer system in the Loop Area, and the
City's issuance of permits and approvals for development of property and construction of
buildings and structures in the Loop Area.
8. District ULID's and District Annexation. The Parties acknowledge that the
construction of the sewer system, or any portion thereof, for the Loop Area may involve the
creation of a District utility local improvement district, and that the District lacks authority to
form a utility local improvement district outside of its territory or boundaries. The City shall
support any District proposed annexation of the Loop Area, or any portion thereof. Upon
District annexation of the Loop Area, or portion thereof, the City shall support the District's
formation of a utility local improvement district in the annexed area.
9. Dispute Resolution. The Parties shall first attempt to resolve any dispute arising
under the Agreement by discussions among a City representative or representatives selected by
the Mayor and a District representative or representatives selected by the President of the Board
of Commissioners. If the discussions are not successful, the Parties shall engage in mediation
within forty-five (45) days of termination of discussions, according to a process and before a
mediator agreed upon by the Parties. The Parties shall not resolve a dispute by mandatory
arbitration. The Parties reserve their rights to pursue any available Court remedies at any time
after the conclusion of the mediation.
10. Records review. Upon three (3) business days' notice, or upon notice agreed
upon by the Parties, a Party shall have the right to inspect and copy, without charge, all records
of the other Party relating to this Agreement or its subjects.
11. Indemnification. To the maximum extent permitted by law, each Party shall
defend, indemnify and hold harmless the other Party, and all of its officers, officials, employees
and volunteers, from any and all claims, injuries, damages, losses or suits, including attorney
fees, arising out of or resulting from any negligent acts, errors, omissions of the indemnifying
Party and its officers, officials, employees and volunteers in performing obligations under this
Agreement. However, if any such injuries and damages to persons or property are caused by or
result from the concurrent negligence of the District or its officers, officials, employees and
volunteers, and the City or its officers, officials, employees and volunteers, each Party's
obligation hereunder applies only to the extent of the negligence of such Party or its officers,
officials, employees or volunteers.
The foregoing indemnity is specifically and expressly intended to constitute a waiver of each
Party's immunity under industrial insurance, Title 51 RCW, as respects the other Party only, and
only to the extent necessary to provide the indemnified Party with a full and complete indemnity
of claims made by the indemnitor's employees. This waiver has been mutually negotiated.
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This Section 11 shall survive the termination of this Agreement.
12. Notices. All notices and other communications under this Agreement shall be in
writing by regular U.S. mail or certified mail, return receipt requested.
If to the City, the notice shall be sent to:
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188-2544
Attention: Public Works Director
or to such other person or place as the City shall furnish to the District in writing. If to the
District, the notice shall be sent to:
Valley View Sewer District
3460 S. 148th Street, Suite 100
Seattle, WA 98168
Attention: Manager
or to such other person or place as the District shall furnish to the City in writing. Notices shall
be deemed given upon delivery or, if mailed, upon the earlier of actual receipt or three (3)
business days after the date of mailing.
13. Waiver. Waiver of any default shall not be deemed to be a waiver of any
subsequent default. Waiver of a breach of any provision of this Agreement shall not be deemed
to be a waiver of any other or subsequent breach and shall not be construed to be a modification
of the terms of this Agreement, unless stated to be such through written approval of the non -
breaching Party and attachment of such written approval to this Agreement.
14. Severability. If any section or part of this Agreement is held by a court of
competent jurisdiction to be invalid or unenforceable, such action shall not affect the validity or
enforceability of any other section or part of this Agreement, and the Parties agree to work in
good faith to reform this Agreement to conform it to the Parties original intent.
15. Agreement Administration. The Parties do not by this Agreement create any
separate legal or administrative entity. The City's Mayor, or designee, and the District's
Manager, or designee, shall be responsible for the administration of this Agreement. The Parties
do not intend to jointly own any real or personal property as part of this undertaking. The Parties
will work cooperatively together to further the intent and purpose of this Agreement. Pursuant to
RCW 39.34.040, the City shall list this Agreement on the City's website.
16. Entire Agreement; Exhibits; Amendment. This Agreement contains the entire
written agreement of the Parties and supersedes all prior discussions. The recitals and the
Exhibits attached hereto are incorporated into this Agreement as though fully set forth herein.
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This Agreement may be amended only in writing, signed by both Parties.
17. Successors. All of the provisions, conditions, regulations and requirements of this
Agreement shall be binding upon the successors and assigns of the Parties.
18. No Third Party Rights. This Agreement is solely for the benefit of the Parties and
gives no right to any other party or person.
19. No Joint Venture. No joint venture or partnership is formed as a result of this
Agreement. No employees or agents of one Party or any of its contractors or subcontractors
shall be deemed, or represent themselves to be, employees of the other Party.
20. Jurisdiction and Venue. This Agreement shall be interpreted in accordance with
the laws of the State of Washington. The Superior Court of King County, Washington, shall
have exclusive jurisdiction and venue over any legal action arising under this Agreement.
21. Prevailing Party Costs. If either Party incurs attorney fees, costs or other legal
expenses to enforce the provisions of this Agreement against the other Party, all such fees, costs
and expenses shall be recoverable by the prevailing Party.
22. Counterparts. This Agreement may be signed in counterparts and, if so signed,
shall be deemed one integrated agreement.
23. Further Documents. The Mayor and the President of the Board of
Commissioners, or their designees, are authorized to execute or furnish such documents as may
be necessary to implement and consummate this Agreement and the actions, duties or
responsibilities of this Agreement.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by
their authorized representatives.
CITY OF TUKWILA VALLEY VIEW SEWER DISTRICT
Mayor Board President
Date: Date:
Attested to: Attested to:
City Clerk Clerk to Board of Commissioners
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Approved as to form: Approved as to form:
City Attorney Eric C. Frimodt, District Attorney
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Exhibit A-1
Valley View Sewer District
Tukwila Loop Boundary Description
That portion of the Southeast Quarter of Section 22, Township 23 North, Range 4 East, W.M.
lying southwesterly of the southwesterly margin of State Route No. 518, as shown on Sheet 7
and 8 of approved Washington State Department of Transportation Right of Way plans for State
Route No. 518, Mile Post 0.39 to Mile Post 3.10, Riverton Heights, State Route No. 509 to State
Route No. 5, approved March 6, 1969.
Except the East half of the Southeast Quarter of the Southeast Quarter of said Section 22.
And Except Lot 64, Plat of Sunnydale Gardens Division No. 1, recorded in Volume 25 of Plats,
Page 50, records of King County, Washington;
And Except that portion of the South half of said Southeast Quarter of said Section 22 lying west
of Lot 34 of said plat, and it's southerly extension to the south line of South 158th Street;
And Except Lots 107 through 109 in said plat of Sunnydale Gardens Division No. 1;
And Except the North Half of South 160th Street;
Together with that portion of Lot 106, of said plat, lying south of said southwesterly margin of
said State Route No. 518.
Situate in the City of Tukwila, County of King, State of Washington.
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81
Exhibit A-2
Valley View Sewer District
Tukwila Loop Boundary Description
That portion of the Southeast Quarter of the Southeast Quarter of Section 22, Township 23
North, Range 4 East, W.M. and the Southwest Quarter and the Southwest Quarter of the
Southwest Quarter of Section 23, Township 23 North, Range 4 East, W.M. lying south of the
southerly margin of State Route No. 518, as shown on the approved Washington State
Department of Transportation Right of Way plans for State Route No. 518, Mile Post 0.39 to
Mile Post 3.10, Riverton Heights, State Route No. 509 to State Route No. 5, approved March 6,
1969, More particularly described as follows:
Beginning at a point on the east line of the Southeast Quarter of said Section 22, said point
being 30 feet northerly of the southeast corner of said section;
Thence westerly parallel with the south line of said section to the west line of the east half of the
Southeast Quarter of the Southeast Quarter of said Section 22;
Thence northerly along said west line to the southerly margin of said State Route No. 518;
Thence southeasterly along said southerly margin to the west line of the Southwest Quarter of
said Section 23;
Thence continuing southeasterly, northeasterly, southeasterly and southerly along said margin
to the south line of Lot 10, Brookvale Garden Tracts, as recorded in Volume 10 of Plats, page
47, records of King County Washington;
Thence westerly along said south line and its westerly extension the west margin of 53rd Avenue
South.;
Thence south along said westerly margin to a line 30' north and parallel with the south line of
the Southwest Quarter of said Section 23;
Thence westerly along said line to the west line of the Southwest Quarter of said Section 23 and
the Point of Beginning.
Situate in the City of Tukwila, County of King, State of Washington.
Mar 6, 2018
82
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EXHIBIT C
City of Tukwila
Washington
Ordinance No. ,: 7'
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, ESTABLISHING SEWER CONNECTION
REQUIREMENTS FOR THE DUWAMISH AREA; DEFINING
SERVICE AREA BOUNDARIES; PROVIDING FOR SEVERABIIITY;
AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, a sewer plan identifying seven residential and two commercial
areas has been prepared with a pnoribzed construction schedule; and
WHEREAS, the Qty of Tukwila has granted the Val Vue Sewer Distract the right
to install and operate the sanitary sewer system for the Duwamush neighborhood; and
WHEREAS, sewer Imes meet Washington State Department of Ecology
standards; and
WHEREAS, a Sewer Connection Charge be paid at the tune of connecting or
before final building permit approval to the Val Vue Sewer District for new facilsbes;
NOW, THEREFORE, THE CITY COUNCIL OF TI -IE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS.
Section 1. Duwamish Sewer Connection Charges.
Duwaaush area homed - as spelled out by Section 2 of this ordinance, existing on
November S0, 2002 - will be required to connect to the sewer and pay the
associated connection charges if any portion of any building is situated within
250 feet of a sanitary sewer lire or lateral, and if
a) septa or health problems are identified by King County Health Department
that require repair of the septic tank system, or
b) the home changes ownership, or
c) remodeling occurs, adding a bathroom or bedroom
Section 2. Service Area Boundaries. The Duwandsh service area is bordered
by the Duwamtsh River on the north and the east, East Marginal Way South on the
west and Interurban Avenue South on the south, as shown on the map attached to this
ordinance (Exhibit A).
Section 4. Severability. If any section, subsection, paragraph, sentence, clause
or phrase of this ordinance or its application to any person orsituahon should be held
to be Invalid or unconstitutional for any reason by a court of competent jurisdiction,
such invalidity or vneosutiturionalsty shall not affect the validity or conshtuhonalsty of
the remaining portions of thus ordinance or its application to any other person or
situation.
Section 5. Effective Date. Tins ordinance or a suasasary thereof shall be published
in the officuil newspaper of the Qty, and shall take effect and be in full force five days after
passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWII.A,
WAMINGTON, at a Regular Meeting thereof _ this .1 day of
�L.ras�vrr�t +J ,2002.
ATTEST/AUTHENTICATED:
t_f ff. . � -c .
Bine E Cantu, CMO, Qty Clerk
APPROVED AS TO FORM BY
flue o sw ty Attorney
Steven M. Mullet, Mayor
Filed with the City Cleric ii/t,/Q 2
Passed by the City Council /2r/497,,r
Published:
Effective Date
Ordinance Number.
20030213002124.002
27
85
86
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director././
BY: Steve Carstens, Senior Program Manager
CC: Mayor Ekberg
DATE: March 23, 2018
SUBJECT: Strander Blvd/SW 27th St Extension Phase 3 Project
Project No. 98610403
Bridge Program Funding Discussion
ISSUE
Construction of the Strander Blvd/SW 27th St Extension Phase 3 Project is expected to cost a minimum of $39
million.
BACKGROUND
The Strander Blvd Extension Project was designed to be in constructed in three phases. Phase 1 and 2 were
constructed by the City of Renton for approximately $26 million. The remaining Phase 3 was left to Tukwila to
construct. To date, the City has received over $4.5 million to design the project.
In the 2016 LID feasibility review, it was determined that a special benefit area could generate between $1.5 to $4
million in revenue, however, it would not cover parcels located in the City of Renton and adjacent to the project
unless an Interlocal Agreement was negotiated with Renton. In 2016, the NW Arena Project was also being
considered.
DISCUSSION
Tukwila has received funding to perform design and right-of-way and is now working on the preliminary
engineering plans. For Strander Phase 3 to proceed, the City, despite receiving future grant funds, would be
required to significantly participate in the funding. The cost of this participation could exceed $7 million. There are
two off -ramps where the city could stop the project; one is right now before finishing design. The City could elect
to terminate the project and return any reimbursed design grant funds. The other option to stop the project is at
the end of design and not proceed immediately to construction in 2020. This would allow the City up to 10 years
to begin construction of Strander Blvd Phase 3 before triggering events that would require expended grant funds
to be returned. This second option also has construction funding implications — funds secured for construction in
2020 would have to be relinquished if the City were to defer project construction to a later date and there would
be no guarantee that these funds would be available in the future.
The Tukwila bridge program will see the need for project prioritization in the upcoming years. Currently, there is a
projected shortfall of funds needed of over $16 million for various bridge projects. Currently, the bridge program
has federal mandates to inspect and maintain the City's bridge assets. Two of the highest priorities of the program
are the emergency repair on the S 196th/200th Street Bridge and the replacement funding for 42nd Ave S truss
Bridge over the Duwamish River.
FISCAL IMPACT
See attached funding summary sheets.
RECOMMENDATION
Informational only.
Attachments: Bridge Program Funding (2019-2024)
Strander Project Costs & Funding
Strander Blvd Milestone Timeline
W:IPW EngIPROJECTSIA- RW & RS Projects\Strander Extension (98610403)IGrant Apps12018 STP-CMA0120180313 info mem - strander funding gl.docx
87
Bridge Program Funding (2019-2024)
Strander Blvd Extension Phase 3
Funding
City match
Total Cost
$ 48,152,000
6,710,500
$ 54,862,500
S 196th/200th Street Emergency Bridge Repair
City Costs 2018
$ 150,000
City Costs 2019
$ 150,000
Total City Costs
$ 300,000
*
Annual Bridge Inspections
City funds ($335k & $405 per year)
$ 2,290,000
*
42nd Street Bridge Replacement (2020 through 2025)
BRAC Funding
$ 12,500,000
City match
6,000,000
Total Cost
$ 18,500,000
S 119th St Pedestrian Bridge Painting
City funds
$ 500,000
S 180th St Pedestrian Bridge Painting
City funds
$ 500,000
Total City funds (2019-2024)
$ 16,300,500
* Mandatory
W:\PW Eng \ PROJECTS \A- RW & RS Projects\Strander Extension (98610403)\Grant Apps\2018 STP-CMAQ\AA project cost breakdown SC edits
88
Strander Project Costs and Funding
Costs
Design and permitting $ 4,859,000
Right of way 1,963,598
Construction Management 3,515,613
Construction 44,524,789
Total Project Costs $ 54,863,000
Grants Received
FHWA (Design and RW)
FMSIB (Construction)
Fastlane (Construction)
State Descretionary (Construction)
Grants/Funds Needed (but not received)
Transp Improvement Board (TIB)
KC Metro
Sound Transit
PSRC Grant
City of Renton
UPRR Funds
BNSF funds
Other State Discretionary funding
City Mitigation Impact Fees
Grant/Fund City Match
$ 3,892,500 $ 607,500
5,000,000 1,000,000
5,000,000 1,000,000
500,000 100,000
SubTotal $
14,392,500 $ 2,707,500
Grant/Fund City Match
10,000,000 $ 2,000,000
1,000,000
1,000,000
4,760,000 952,000
1,000,000
2,000,000
2,000,000
10,000,000
2,000,000
SubTotal $ 33,760,000 $ 2,952,000
Total (all funds secured and unsecured) $ 48,152,500 $ 5,659,500
$ 53,812,000
Total Project Costs $ 54,863,000
All Identified Funding $ (53,812,000)
Needed Funding $ 1,051,000
Needed Funding $
Current City Match
1,051,000
5,659,500
Total City Costs $ 6,710,500
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Strander Blvd/27th St SW Project Timeline (Key Dates)
Year 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029
Design ►
Nov 2019 - final date to determine whether to move forward with project
Construction
Time required to complete construction if don't pursue it once design completed
Fastlane obligation date 12/31/2019 (after this date, money would have to be used for construciton or returned)
$5,000,000
FMSIB 1/1/2020 (if money were not to be used for construction during 2020 to 2023, FMSIB would want it returned)
$5,000,000
State Discretionary funds 1/1/2020 (if money were not to be used for construction during 2020 to 2023, it would have to be returned)
$500,000
C:\Users\Steve-C\Desktop\project cost breakdown.xlsx
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City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director /1,"
BY: Steve Carstens, Senior Program Manager
CC: Mayor Ekberg
DATE: March 23, 2018
SUBJECT: Strander Blvd/SW 27th St Extension Phase 3 Project
Project No. 98610403
Grant Applications
ISSUE
Authorize the submittal of a grant application to the Puget Sound Regional Council (PSRC) to fund
construction of the Strander Blvd/SW 27th St Extension Phase 3 Project. Also authorize staff to pursue
additional grants and funding, which may include Transportation Improvement Board (TIB), King
County Metro, Sound Transit, UP and BNSF Railroads, Tiger Grants, and the City of Renton.
BACKGROUND
The Strander Blvd Phase 3 Project is currently under design with federal grant funding. Additional
funding is needed for construction. PSRC has issued a Call for Projects inviting qualified applicants to
apply for available grant funds. Current City policy requires approval by the appropriate Committee
before applying for grants. The final grant application is due April 19, 2018.
DISCUSSION
In 2016, Tukwila submitted an application to PSRC for the Strander Blvd Extension Phase 3 Project.
While it was unsuccessful, Strander was the highest scoring project that was not selected for funding.
City staff met with the PSRC to discuss the project and how it could be improved for successful funding.
Changes have been incorporated to the project design and the funding package to improve the success
of obtaining a grant. PSRC appears particularly interested in this project as it has been deemed a
project of "Regional Significance". The amount of the PSRC grant request would be $4.76 million.
FISCAL IMPACT
The Strander Blvd/SW 27th St Extension Phase 3 Project is included on the City's CIP. PSRC funding
requires a minimum 20% local match from the City. Current funding for the construction phase includes
FMSIB, WSDOT Transportation Budget, and Fastlane grants amounting to $10.5 million. Significant
additional funding will be required from multiple sources to insure project viability (attached draft CIP
page).
RECOMMENDATION
Committee approval to submit a 2018 grant application to PSRC for the construction phase of the
Strander Blvd Extension Phase 3 Project and allow staff to pursue additional grants and funding as
needed.
Attachment: Draft Strander CIP page, 2019 to 2024 CIP
W: PW EngIPROJECTSIA- RW & RS Projects\Strander Extension (98610403)IGrant Apps12018 STP-CMAQ120180312Info Memo PSRC grant application.docx
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2019 to 2024
PROJECT: Strander Blvd Extension Phase 3 Project No. 98610403
DESCRIPTION: Design and construct arterial improvements for a new roadway extending Strander Blvd/SW 27th St
from West Valley Highway to Oaksdale Ave in the City of Renton.
JUSTIFICATION: East/west capacity between 1-405 and S 180 St is needed to serve Tukwila and Renton access.
Project segregated into three phases. Phase I extended Stander Blvd/SW 27th St from Oaksdale Ave to
STATUS: Naches Ave SW. Phase!! constructed a 2 lane road from Naches to the Sounder Train's Tukwila Longacres
Station's parking lot. Paid Renton $1 m for Phase I & II. Phase III will construct the undercrossing of the
UPRR and complete the 4 lane roadway from West Valley Hwy in Tukwila to Naches Ave SW in Renton.
MAINT. IMPACT: New street.
Project partners include the City of Renton, Boeing, WSDOT, FMSIB, Sound Transit, Metro, Amtrak, and
COMMENT: BNSF and UP Railroads. Funds in 2015-16 are for updated cost estimates and grant applications.
STP (PSRC), FAST Lane, and TIGER grants were submitted in 2016.
FINANCIAL Through Estimated
(in $000's) 2015 2016 2017 2018
EXPENSES
2019
20":
2021
2022
BEYOND TOTAL
Design 58 301 341 2,500 1,659 4,859
Land (R/W) 104 1,83;; 1,964
Wetland Mitigation 500 50 550
Const. Mgmt. 1,015 1,951 2,966
Construction 21,000 23,524 44,524
TOTAL EXPENSES 162 301 341 2,500 'Q 22,515 25,525 0 0 54,863
FUND SOURCES
Awarded STP Grant
Awarded Fastlane Grant
Awarded FMSIB Grant
State/Fed Appropriation
Proposed State TIB Grant
KC Metro
Sound Transit
PSRC Grant
City of Renton Funds
UPRR Funds
BNSF Funds
City Mitigation impact Fees
Other State Discretionary Funds
City Oper. Revenue 162
TOTAL SOURCES 162
301
301
86
341
1,500
2,500
2,637
882
3,519
2,500 2,500
2,500 2,500
250 250
5,000 5,000
500 500
500 500
4,760
1,000
1,000 1,000
1,000 1,000
1,000 1,000
5,000 5,000
(2,495) 6,275
22,515 25,525
0
0
3,892
5,000
5,000
500
10,000
1,000
1,000
4,760
1,000
2,000
2,000
2,000
10,000
6,711
54,863
2019 - 2024 Capital Improvement Program
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