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Home My WebLink AboutReg 2018-04-02 Item 4D - Agreement - Andover Park East Water and Sewer Replacement with AECOM for $90,000COUNCIL AGENDA SYNOPSIS Initials MeetingDate Prepared by Mayor's review Council rep/en' 04/02/18 HH Motion Date 04/02/18 El Resolution Mg Dote Ordinance ANDate E] Bid /1 ward Ally Date ['Public hearing Ally Date 0 Other Nits Date Alto SPONSOR Council Mayor El HR II] DC!) Finance Fire IT P&R Police [Z] Pilo SPONSOR'S Original Contract No. 16-103 with AECOM Technical Services provided construction SUMMARY management services for the Andover Park East Water and Sewer Replacement Project. Due to several issues during construction and to complete the closeout of the project, a new construction management contract is needed with AECOM. Council is being asked to approve AECOM's additional CM contract in the amount of $90,000.00. Ri,NIFAVI,;D BY COW Mtg. El CA&P Cmte El F&S Cmte El Utilities Cmte []Arts Comm. []Parks Comm. DATE: 03/26/18 COMMITTEE CHAIR: THOMAS Fri Transportation Cmte El Planning Comm. MCLEOD RECOMMENDATIONS: SPoNsoR/ADNIIN. C()mmiTridi ITEM INFORMATION ITEM No. 4.D. STAFF SPONSOR: HENRY HASH ORIGINAL AGENDA DATE: 04/02/18 AGENDA ITEM TITLE Andover Park East Water and Sewer Replacement Project Construction Management Agreement with AECOM Technical Services C,v11:(;()RY Discussion AN Date 1 Motion Date 04/02/18 El Resolution Mg Dote Ordinance ANDate E] Bid /1 ward Ally Date ['Public hearing Ally Date 0 Other Nits Date Alto SPONSOR Council Mayor El HR II] DC!) Finance Fire IT P&R Police [Z] Pilo SPONSOR'S Original Contract No. 16-103 with AECOM Technical Services provided construction SUMMARY management services for the Andover Park East Water and Sewer Replacement Project. Due to several issues during construction and to complete the closeout of the project, a new construction management contract is needed with AECOM. Council is being asked to approve AECOM's additional CM contract in the amount of $90,000.00. Ri,NIFAVI,;D BY COW Mtg. El CA&P Cmte El F&S Cmte El Utilities Cmte []Arts Comm. []Parks Comm. DATE: 03/26/18 COMMITTEE CHAIR: THOMAS Fri Transportation Cmte El Planning Comm. MCLEOD RECOMMENDATIONS: SPoNsoR/ADNIIN. C()mmiTridi Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITt IRE RI QUIR1 D AMOUNT BUDGETED APPROPRIATION REQUIRED $90,000.00 $640,000.00 $0.00 Fund Source: 401 WATER & 402 SEWER FUNDS (PAGES 60 & 77, 2017 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 04/02/18 MTG. DATE ATTACHMENTS 04/02/18 Informational Memorandum dated 03/23/18 2017 CIP, pages 60 & 77 AECOM's Construction Management Agreement Minutes from the Transportation & Infrastructure Committee meeting of 03/26/18 _ _ 38 11111111111111111114111 11111111111111111111111111111111 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Transportation & Infrastructure Committee FROM: Henry Hash, Public Works Director BY: Michael Ronda, Project Manager - Construction CC: Mayor Ekberg DATE: March 23, 2018 SUBJECT: Andover Park East Water and Sewer Replacement Project Numbers 99940103 & 91440204 Construction Management Contract with AECOM ISSUE Approve a new Construction Management (CM) contract with AECOM Technical Services for CM support to close the Andover Park East (APE) Water and Sewer Replacement Project. BACKGROUND Council awarded the construction management contract for the APE Water and Sewer Replacement Project to AECOM in August 2016 for $532,893.84. Several issues were discovered during construction which were not included in the original CM scope of services. These issues extended the completion date of the contract and required that additional CM resources be dedicated to the management effort. In the closeout process the punchlist activity by the contractor extended past the original CM contract completion date. Now that the construction activities appear to be complete, a new CM contract is required to finalize the payments and close out the project. DISCUSSION & FISCAL IMPACT To complete the construction management effort, the AECOM CM team will require additional time and resources to close out the remaining paperwork and resolve negotiated payment items. The total additional fee for this contract is $90,000.00. With this contract, the CM budget will be allocated as follows: AECOM Original CM Contract AECOM Closeout CM Contract APE Water/Sewer Replacement CM Budget Total CM Expense $532,893.84 90,000.00 $622,893.84 Budget $640,000.00 $640,000.00 RECOMMENDATION Council is being asked to approve the Construction Management Contract with AECOM in the amount of $90,000.00 and consider this item on the Consent Agenda at the April 2, 2018 Regular Council Meeting. Attachments: Pages 60 & 77, 2017 CIP CM Consultant Services Contract Scope and Fee with AECOM W:\PW Eng \ PROJECTS A- WT Projects\APE Water Main Replacement (99940103)\Consultant Selection \(010) - CM Scope And Encumbrances\AECOM\New CM Contract \Info Memo AECOM CM Contract 030818.Docx 39 40 PROJECT: DESCRIPTION: JUSTIFICATION: STATUS: MAINT. IMPACT: COMMENT: FINANCIAL (in 3000'sl CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 Andover Park E Water Main Replacement Project No. 99940103 Design and construct 2,700 LF of new 8" & 16" ductile iron pipe along Andover Park East from Tukwila Pkwy to Strander Blvd. Support future growth within this area of the CBD as aging cast iron system has suffered frequent failures. Survey and design is complete. Construction is scheduled for 2016 from Strander Blvd to Tukwila Pkwy with final paving in 2017. A new pipe will significantly reduce impact on crews from the risk of cataclysmic events. PWTF loans were rescinded in 2014 & 2015 by the State Legislature. Through Estimated 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES 1 Project Locati ,��I S I 4'� Design 140 59 Ir Ica [ L!d s 96fY gg M1 rw.rwMd GIS 199 Land (RNV) 0 Const. Mgmt. 284 100 384 Construction 2,100 685 2,785 TOTAL EXPENSES 140 2,443 785 0 0 0 0 0 0 3,368 FUND SOURCES Awarded Grant 0 Proposed Bond 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 140 2,443 785 0 0 0 0 0 0 3,368 I TOTAL SOURCES 140 2,443 785 0 Q 0 0 0 0 'I 3,368 2017 - 2022 Capital Improvement Program 60 41 1 Project Locati ,��I S I 4'� h II f " V Ir Ica [ L!d s 96fY gg M1 rw.rwMd GIS 2017 - 2022 Capital Improvement Program 60 41 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Andover Park East Sewer Replacement Project No. 91440204 DESCRIPTION: Design and construct 1,600 LF of 15" and 12" sanitary sewer from Strander Blvd. to 1-405 in Andover Park E. JUSTIFICATION: Sewer improvement will provide additional capacity for future development along Andover Park East. STATUS: Project will overlay Andover Park East from Strander Blvd to 1-405 in 2017. MAINT. IMPACT: COMMENT: Construction is scheduled for 2016 from Strander Blvd to Tukwila Parkway. FINANCIAL Through Estimated 5 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Design 47 43 90 Land (RJ\P 0 Const. Mgmt. 206 50 256 Construction 1,626 ! 500 2,126 TOTAL EXPENSES 47 1,875 550 0 0 0 0 0 0 2,472 FUND SOURCES Awarded Grant 0 Proposed PWTF/Bond 0 Mitigation Actual 0 Mitigation Expected 290 290 Utility Revenue 47 1,585 550 0 0 0 0 0 0 2,182 TOTAL SOURCES 47 1,875 550 0 0 0 0 0 0 2,472 2017 - 2022 Capital Improvement Program 42 77 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number:16-103 CONSULTANT AGREEMENT FOR CONSTRUCTION MANAGEMENT SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City", and AECOM Technical Services, hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform construction management services in connection with the project titled `Andover Park East Water Main and Sewer Replacements'. 2. Sco • e of Services. The Consultant agrees to perform the services, identified on Exhibit "A- 1" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending June 30, 2018, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than June 30, 2018 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $90,000.00 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 43 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA revised : 1-2013 44 Page 2 4. Professional Liability with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. D. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. Certificates of coverage and endorsements as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. E. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant A• ainst Contin • ent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. CA revised : 1-2013 Page 3 45 13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: AECOM Technical Services 710 5th Avenue, Suite 1000 Seattle, WA 98004 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. CA revised : 1-2013 46 Page 4 DATED this day of , 20 CITY OF TUKWILA CONSULTANT Allan Ekberg, Mayor By: (:) , f Printe&Name: 1/1(1 Title: '0.1 V VW fid 4'4) r Attest/Authenticated: Approved as to Form: City Clerk, Christy O'Flaherty CA revised : 1-2013 Office of the City Attorney Page 5 47 48 Andover Park East City of Tukwila Exhibit A-1 SCOPE OF SERVICES Construction Management and Contract Administration Services for the Andover Park East Water Main and Sewer Replacements City of Tukwila AECOM Technical Services, Inc. ("Consultant") proposes to provide to the City of Tukwila, Washington ("Client") construction management services for the Andover Park East (APE) Water Main and Sewer Replacement Project (hereinafter called "Project"). These services will include inspection, construction management, and contract administration assistance for the project as detailed in the following: I. INTRODUCTION The following scope of services is based upon the assumptions outlined herein. Associated costs are detailed in EXHIBIT B- Rev 1. Assumptions: • Services will be performed in accordance with the Local Agency Guidelines (LAG) and the WSDOT Construction Manual. • Design by Others: It is understood and agreed that the Consultant did not prepare the Contract Documents for the project, and the Client will provide the Consultant the support of the Engineer -of - Record during the course of the Consultant's work. I. DETAILED SCOPE OF WORK Subtask 1 — Administration/Quality Control Consistent with the hours shown in EXHIBIT B — Rev 1, the Consultant shall provide overall project management and contract administration associated with the service agreement between the Consultant and the Client. This effort will include the following elements: 1.1 Prepare of Consultant invoicing and progress reporting to the Client. 1.2 Perform internal administration of the Consultant's Task Order. 1.3 Prepare any supplements to the Consultant's Task Order. 1.4 Make periodic field visits and conduct project reviews for the quality of services provided by AECOM and consistency with AECOM's project quality plan. Subtask 2 — Document Control Consistent with the hours shown in EXHIBIT B - Rev 1, the Consultant shall provide document control services including the following elements: 2.1 Process; track and archive construction records including: Inspectors Daily Reports (IDR's); Requests for Information (RFI's); Submittals; Requests for Approval of Materials (RAM's); Statements of Working Days. Consultant shall maintain submittal and RFI logs to track when documents are received and returned to the contractor. 2.2 Compile and review inspector pay quantity and force account records, and prepare monthly contractor progress pay estimates. 2.3 Review and archive project record documentation associated with prevailing wage reporting, including Requests to Sublet, Intents to Pay Prevailing Wage, Certified Payroll, Affidavits of Wages Paid, and Contractor employee wage interviews. Page 1 of 5 Updated: 3/5/2018 49 Andover Park East City of Tukwila 2.4 Review and archive Certificates of Materials Origin tracking and reconcile against the Projects Record of Materials prepared by others. 2.5 Attend and provide minutes for up to 26 weekly contractor construction progress meetings. 2.6 Maintain a material testing log that tracks the test date, type of material test, test result, specification requirement and action taken if a failed result is received from the material testing consultant. 2.7 Maintain a list of approved change orders and potential change orders. Potential change orders will have a force account estimate of the extra work related to that item(s), until an approved change order is executed. Subtask 3 — Field Inspection The Consultant shall provide construction inspection services consistent with the hours shown in EXHIBIT B - Rev 1. This effort will include the following elements: 3.1 Prepare daily construction reports recording the contractor's operations performed for each day the Consultant is on site; measure the quantities of materials installed, log equipment and staff present, weather conditions, and any observed problems or construction issues. 3.2 Prepare Daily Payment Notes, Statements of Working Days, and Force Account Records (if necessary). 3.3 Respond to contractor questions which may arise as to the quality and acceptability of furnished materials or work performed per the requirements of the construction contract documents. 3.4 Respond to general questions raised by adjacent property owners, businesses, or general public. Complaints or detailed questions shall be referred to the Client. 3.5 Prepare field records and documents in accordance with Projects Record of Materials. 3.6 Coordinate with Resident Engineer and Client for changes and updates to the ROM. 3.7 For each day the Consultant is on site, provide photographs of traffic control set-up and work activities during the course of construction. Photographs will be in digital format and cataloged by date. 3.8 Facilitate the Contractor's coordination with existing utilities within the project boundaries. 3.9 Review the Record of Materials (ROM) against the material testing results provided by the Project's material testing consultant, and advise the Contractor accordingly. 3.10 Monitor the Contractor's compliance with water quality permits and the requirements of the TESC and SPCC Plans. 3.11 Attend added weekly construction meetings due to extended contract time. (WORK COMPLETE BUT UNPAID ADDED COSTS ARE INCLUDED) 3.12 The Construction Inspector shall review monthly pay estimates with the Contractor and provide recommendations to the Resident Engineer and Client. (WORK COMPLETE BUT UNPAID ADDITIONAL COSTS EXPENDED FOR THIS DUE TO ADDITIONAL PAY ESTIMATES ON THE PROJECT IS INCLUDED) 3.13 Verify Contractor provided markups accuracy and forward to the Client. The Consultant Inspector will track and record field changes on drawings and use this information to verify the Contractor's construction record drawings. 3.14 Participate in the Project's final inspection and assist in developing a list of any remaining deficiencies. (WORK COMPLETE BUT UNPAID COSTS ARE INCLUDED) 3.15 For the days present on site, the construction inspector shall observe day-to-day construction activities. By providing inspection oversight, the Consultant shall assume no responsibility for proper construction techniques or job site safety but will report to the Contractor and Client any known public safety concerns immediately. The presence of the Consultant's personnel at the Page 2 of 5 50 Updated: 3/5/2018 Andover Park East City of Tukwila construction site is for the purpose of providing to the Client a greater degree of confidence that the completed work will generally conform to the Contract Documents and that the integrity of the design concept as reflected in the Contract Documents has been implemented and preserved by the Construction Contractor. 3.16 The Consultant will endeavor to protect all parties against defects and deficiencies in the work of the Contractor, but cannot guarantee the Contractor's performance and shall not be responsible for construction means, methods, measurements, techniques, sequences of procedures, or for safety precautions and programs in connection with the work performed by the Construction Contractor and any subcontractors. Subtask 4 — Construction Management Provide construction management services, consistent with the hours shown in EXHIBIT B — Rev 1. This effort will include the following elements: 4.2 Supervise the Consultant's field personnel assigned to the project. 4.3 Liaison between the Contractor's management and the Client's management personnel, acting as the direct point of contract for both parties. 4.4 Review and approve daily construction reports prepared by the construction inspector. 4.5 Respond to contractor questions which may arise as to the quality and acceptability of furnished materials, work performed, and to general questions raised by adjacent property owners or general public. 4.6 Facilitate coordination between the Contractor, Client and project stakeholders regarding status and issues of construction activities. 4.7 Chair additional weekly construction meetings. (WORK COMPLETE BUT UNPAID ADDED COSTS ARE INCLUDED) 4.8 Prepare official correspondence to the Contractor and issue upon the Client's approval. 4.9 Review monthly pay estimates with the Contractor and provide recommendation to the Client for release of payment. 4.10 Supervise contract close-out activities including as -built drawings, final payment, and completion notices. Consultant shall provide the Client, at contract close-out, construction records to the all applicable funding agencies. 4.11 The Consultant shall assume no responsibility for proper construction techniques or job site safety but will report to the Contractor and Client any observed public safety concerns immediately. The presence of the Consultant's personnel at the construction site is for the purpose of providing to the Client a greater degree of confidence that the completed work will generally conform to the Contract Documents and that the integrity of the design concept as reflected in the Contract Documents has been implemented and preserved by the construction Contractor. 4.12 The Consultant will endeavor to protect all parties against defects and deficiencies in the work of the Contractor, but cannot guarantee the Contractors' performance and shall not be responsible for construction means, methods, measurements, techniques, sequences of procedures, or for safety precautions and programs in connection with the work performed by the construction contractor and any subcontractors. Subtask 6 — Materials Testing The Consultant will retain a materials testing subconsultant to perform soil and concrete testing which includes: gradations, in-place density, Proctor compaction tests, concrete air entrainment, concrete test cylinders, and asphalt composition. These services are budgeted as an allowance and the actual costs of Page 3 of 5 Updated: 3/5/2018 51 Andover Park East City of Tukwila the testing effort may vary. The Consultant shall advise the Client regarding the status of the materials testing budget to allow funds to be added or removed as necessary. In addition to traditional materials testing, Contaminated Materials from the project site were discovered. The Consultant retained a firm to perform testing on potentially contaminated materials. The Consultant performed additional services for sampling, analysis, and disposal permitting. THIS TASK'S WORK IS COMPLETE BUT UNPAID COSTS ARE INCLUDED. Subtask 7 — Archaeological Monitoring and Inadvertent Discovery Plan and Field Monitoring. The Consultant shall prepare Archaeological Monitoring and Inadvertent Discovery Plan to the Washington State Historic Preservation Officer (SHPO), Department of Archaeology and Historic Preservation (DAHP) and the Tribes. The Plan shall address the required response by the contractor and project team for a potential intersection of the construction work with pre -contact archaeology or human remains. The plan shall be based upon previous archeological surveys by others. The draft plan shall be submitted to DAHP and the Tribes for comment and subsequently finalized. At the conclusion of open cut excavation activities, the Consultant shall prepare a final report summarizing the findings of the monitoring effort. The Consultant shall provide a qualified archaeological monitor during open cut excavation activities by the Contractor. This person shall be responsible for monitoring the Contractor's compliance with the Archaeological Monitoring and Inadvertent Discovery Plan, and to be available to respond to related Contractor questions. The monitor shall not enter the excavation without the specific direction by the Consultant's Resident Engineer. THIS TASK'S WORK IS COMPLETE BUT UNPAID COSTS ARE INCLUDED. Subtask 8 — Change Order Resolution The Consultant shall provide services for preparing change order packages consistent with the hours shown in Exhibit B — Rev 1, this includes independent cost estimates (ICE), change order forms; and, force account records. Subtask 9 — Claims/Disputes Support Consultant will use existing records from construction to summarize remaining dispute items for reconciliation between Contractor and the City of Tukwila and coordinate/attend one meeting to try to resolve these issues equitably. Ill. Consultant Deliverables; including but not limited to: Inspector Daily Reports ii. Construction Photographs iii. Weekly Meeting Minutes and Agendas iv. Submittal, RFI, and Material Testing Logs v. Change Order Log vi. Monthly Contractor Pay Requests with field note record and quantity documentation vii. Punch -lists and tracking documentation viii. All Project Records received from the Contractor described under Subtask 2 ix. Other records generated as a result of this Contract, when requested by the Client, or as deemed necessary by a public record request. Page 4 of 5 52 Updated: 3/5/2018 Andover Park East City of Tukwila IV. Responsibilities of the Client Provide CM oversight and approval authority for all construction activities. ii. Manage the Designer -on -Record team as part of the Project Designer's on-call design support and architectural submittal review. iii. Process all contract documents through the City's approval process (e.g. CM services invoices, construction contract, monthly pay estimates, change order execution, cost reduction proposals, time extensions, etc.). iv. Provide preferred forms and formats, and filing structure to the Consultant. v. Oversee the Consultant on conducting schedule evaluation, monitoring, and evaluate Time Impact Analysis for changes. vi. Provide and assist the Consultant in utility coordination with third -party utilities under project specific or franchise agreements. vii. Provide operations & maintenance interface with other City Staff for ongoing project issues. Page 5 of 5 Updated: 3/5/2018 53 54 APE Water Sewer Replacement Exhibit B - Rev 1 Estimate 2 months remaining for closeout. Estimated Hours to Complete Project 1-Admin/QC Hours to complete 2 hours 9 hours 10.25 hours 5 hours 5 hours 4 hours Raw Rate (Payroll Rate) Raw Total Billing Rate $ 100.51 $ 201.02 $ 270.51 bill rate 86.20 $ 775.80 $ 232.00 bill rate 29.64 $ 303.81 $ 79.77 bill rate 34.06 $ 170.30 $ 91.67 bill rate 30.52 $ 152.59 $ 82.14 bill rate 88.79 $ 355.14 $ 238.96 bill rate .Loaded Total Employee 35.25Total Hour 2 - Doc Control Hours to complete 99.5 hours 151 40 hours Payroll Bra 1,958.67 "total Loaded (revenue) !, Raw Total Billing Rate 33.66 $ 31.96 $ 36.00 3,349.17 $ 4,825.96 $ 1,440.00 82.37 bill rate 86.02 bill rate 96.89 bill rate 290.5; Total Hours 3 - Inspection Hours to complete 189 hours 12.5 hours 16 hours 217.51Total Hours 4 - Construction Management Hours to complete 30.51hours i......._ 161hour ......... s 305 Total Hours 7 - Arch Monitoring Hours to complete 6 hours 9.5 hours $ 2.5 hours $ 7 hours 1 $ 1 hours I $ 8 hours $ COI Labor Costs 34 Total Hours $ 9,615.13 Total Loaded (reenu) Raw Rate (Payroll Rate) Raw Total Billing Rate 5 S 541.03 Fillis - Expended 2,087.99 Bardwell - Expended 817.67 Coughlin - Expended 458.35 Epperson - Expended 410.69 Coughlin 955.83 Bardwell 5,271.56 :Loaded Total Employee 8,195.42 $ 12,988.59 $ 3,875.62 $ 25,059.62 Juan - Expended Shinsato - Expended Shinsato 58.09 $ 10,979.01 33.66 58.67 $ 938.72 142.15 bill rate 82.37 143.57 bill rate $ 11,917.73 ! Total Loaded (revenue) Raw Rate (Payroll Rate) Raw Total Billing Rate 86.20 ,; $ 2,629.10 $ 232.00 bill rate 1 88.79 j $ 1,420 58 j $ 238.96 bill rate $ 2,629.10 Total Loaded ..� (revenue) Raw Rate (Payroll Rate) Raw Total Billing Rate Loaded Total $ 26,865.64 $ 1,029.58 2,297.05 I 30,192.26 Employee Vaughn - Expended Juan - Expended Vaughn Loaded Total Employee 44.34 I $ 266.05 $ 119.34 bill rate 58.67 ; $ 557.37 $ 143.57 bill rate 28.70 $ 71.74 $ 77.23 'bill rate 33.66 $ 235.62 $ 82.37 bill rate.. 63.40 1 $ 63.40 $ 170.63 !bill rate 28.70 j $ 229.57 $ 77.23 bill rate $ 1,423.74 Total Loaded (revenue) $ 7,075.96 Bardwell - Expended $ 3,823.34 Bardwell $ 7,075.96 Loaded Total Employee 716.04 Butler - Expended 1,363.87 Becker - Expended 193.08 Bergeson Expended 576.56 Kline - Expended 170.63 McDaniel - Expended 617.86 McLandrich - Expended 626.00 Expended Monitoring Laboi 4,264.05 8 - Change Order Resolution Hours to complete Raw Rate (Payroll Rate) Raw Total Billing Rate Loaded Total [ 36.00 ..... $ 7 646.6.., 8 hours $ 40 $ 1,440.00 $ 96.89 bill rate$ 3,875.62 72 Total Hours $ 4,281.15 Total Loaded (revenue) hours32 billrate $ 11,522.29 mmm Employee Bardwell Shinsato 55 9 - Contaminated Materials Hours to complete Raw Rate (Payroll Rate) Raw Total Billing Rate :Loaded Total 5.5 hours 1.5 hours 8 hours 1.5 hours 6.75 hours 2.5 hours 51hors urs ANALYTICAL TESTING 37.77 $ 207.74 30.04 r $ 45.06 $ 38.27 $ 306.16 $ 103.00 29 .68, 4 $ 4 44 52 . 79.88 27.17 $ 183.40 $ 73.13 31.78 $ 79.45 $ 101.65 bill rate 80.85 bill rate { bill rate bill rate bill rate bill rate bill rate 85.53 63.40 $ 317.00 $ 170.63 559.10 121.27 824.00 119.82 493.60 $ 213.83 ._,._ 853.17 Employee Cabanillas - Expended Ellenberger - Expended Garner Expended Gebel - Expended Holmes- Expended Panteleeff Expended Raubvogel - Expended 720.00 30.75'Total Hours 56 1,183.32 Total Loaded (revenue ETC - Materials Testing ETC OOC Total Additional Costs - Remaining Budget = $ 04.79 $ 2,425.00 $ 94,715.54 4,775.65 recent invoice Vehicles and supplies Amount remaining after most Added Budget Required = $ 89,939.89 Use $90,000 City of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes March 26, 2018 - 5:30 p.m. - Foster Conference Room, 6300 Building Councilmembers: Thomas McLeod, Chair; De'Sean Quinn, Zak Idan Staff: David Cline, Henry Hash, Mike Ronda, Ryan Larsen, Mike Cusick, Greg Villanueva, Gail Labanara, Peter Lau, Steve Carstens, Laurel Humphrey CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. NPDES Program 2017 Annual Report and 2018 Stormwater Management Program Plan Staff provided an overview of the National Pollutant Discharge Elimination System (NPDES) 2017 Annual Report and 2018 Stormwater Management Program (SWMP) Plan. The Annual Report reflects activities completed in 2017. The SWMP Plan is required by the NPDES Program to show that the City complies with requirements outlined in the NPDES Phase II permit, and contains elements such as public education and outreach, public involvement and participation, illicit discharge detection and elimination, runoff control, municipal operations and maintenance, compliance with maximum daily load requirements, and monitoring and assessment. Committee members discussed the importance of public education and awareness of stormwater fees and how they benefit the community. Staff will work with Chair Mcleod on an editorial for the local press. DISCUSSION ONLY. B. Contract Amendments: GIS Services for Water, Sanitary Sewer & Surface Water Staff is seeking Council approval to amend two contracts with David Evans and Associates for GIS services for the Water, Sanitary Sewer, and Surface Water Systems. These amendments, in the amount of $124,581.00 for the 2018 Sanitary Sewer and Surface Water, and $99,825.40 for the Water GIS Survey, will update existing GIS databases to address new construction and discrepancies. David Evans and Associates was selected from three firms rated on the strength of its previous work for the City. UNANIMOUS APPROVAL. FORWARD TO APRIL 2, 2018 REGULAR CONSENT AGENDA. Contract: Andover Park East Water & Sewer Replacement Construction Management Staff is seeking Council approval of a contract with AECOM Technical Services in the amount of $90,000.00 for construction management services for the Andover Park East Water and Sewer Replacement Project. Several issues were discovered during construction that were not included in the original scope of services, and this proposed contract will allow finalization of payments and project closeout. The final total amount for construction management services is $622,893.84 and under the $640,000 budget. UNANIMOUS APPROVAL. FORWARD TO APRIL 2, 2018 REGULAR CONSENT AGENDA. 57