HomeMy WebLinkAboutReg 2018-04-16 Item 5F - Agreement - 2018 Annual Small Drainage Program Design with KPG Inc for $79,570COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor r re
Council review
04/16/18
HH , ,�,t.
Motion
Date 04/16/18
❑ Resolution
Mtg Date
❑ Ordinance
Altg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Altg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police
/1 PTY/
SPONSOR'S This contract is for design of the 2018 Annual Small Drainage Program. Three consultant
SuNIM:\RY firms were short-listed from the MRSC Consultant Works Roster and KPG was chosen as
the most qualified. Eight sites were compiled throughout the City for small drainage
improvements with two sites finishing design, three sites with new design, and three sites
with feasibility studies. Council is being asked to approve the design contract with KPG for
$79,570.00.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 04/9/18 COMMITTEE CHAIR: THOMAS
►1 Transportation
Cmte
❑ Planning Comm.
MCLEOD
ITEM INFORMATION
ITEM No.
5.F.
STAFF SPk)NSOR: HENRY HASH
ORIGINAL AGENDA D.ATI: 04/16/18
AGENDA ITEM TITLE 2018 Annual Small Drainage Program
Design Consultant Agreement with KPG, Inc.
C.1TEGORY ❑ Discussion
Mtg Date
►1
Motion
Date 04/16/18
❑ Resolution
Mtg Date
❑ Ordinance
Altg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Altg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police
/1 PTY/
SPONSOR'S This contract is for design of the 2018 Annual Small Drainage Program. Three consultant
SuNIM:\RY firms were short-listed from the MRSC Consultant Works Roster and KPG was chosen as
the most qualified. Eight sites were compiled throughout the City for small drainage
improvements with two sites finishing design, three sites with new design, and three sites
with feasibility studies. Council is being asked to approve the design contract with KPG for
$79,570.00.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 04/9/18 COMMITTEE CHAIR: THOMAS
►1 Transportation
Cmte
❑ Planning Comm.
MCLEOD
RECOMMENDATIONS:
SPONSOR/ADMIN.
CommIT11
Public Works Department
F: Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$79,570.00 $80,000.00 $0.00
Fund Source: 412 SURFACE WATER (PG 96, 2017 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
04/16/18
MTG. DATE
ATTACHMENTS
04/16/18
Informational Memorandum dated 04/06/18
Qualification Review
Page 96, 2017 CIP
Consultant Agreement, Scope of Work, and Fee
Minutes from the Transportation & Infrastructure Committee meeting of 04/09/18
80
TO:
FROM:
BY:
CC:
DATE:
SUBJECT:
City of Tukwila
Allan Ekberg, Mayor
Public Works Department Henry Hash, Director
INFORMATIONAL MEMORANDUM
Transportation and Infrastructure Committee
Henry Hash, Public Works Director
Ryan Larson, Senior Program Manager
Mayor Allan Ekberg
April 6, 2018
2018 Annual Small Drainaae Proaram
Project No. 91841201
Design Consultant Selection and Agreement
ISSUE
Approve KPG, Inc. to design the 2018 Annual Small Drainage Program.
BACKGROUND
The Annual Small Drainage Program repairs and installs needed surface water infrastructure that is
identified through maintenance activities as well as citizen complaints. For the 2018 Annual Small
Drainage Program, we are proposing the design of six projects for possible construction in 2018. In
addition, a feasibility analysis will be conducted on three projects.
DISCUSSION
The current MRSC Consultant Roster was reviewed and three firms were short-listed to provide
design services. The firms were; KPG, Inc., David Evans and Associates, and Otak. The Summary of
Qualifications were evaluated from each firm and KPG was selected as the firm that best met the
requirements. KPG has designed the Annual Small Drainage Program since 1991 and Public Works
staff continues to be very satisfied with their work. KPG also worked on the 2017 Annual Small
Drainage Program and is knowledgeable of the sites.
Public Works staff reviewed the list of known system deficiencies and compiled a list of five projects
for design and three projects for feasibility analysis in 2018. Two of the projects were substantially
designed in 2017, but not constructed due to budget constraints. The design and feasibility projects
are:
1. Gilliam Creek Outfall Access (finish design)
2. S 180th Street Bridge Retaining Wall (finish design)
3. Interurban Catch Basin Grates (new design)
4. 205 Levee Drainage Repair (new design)
5. TIB Sabey Pipe Abandonment (new design)
6. Interurban Ave S Rockery Drainage (feasibility)
7. S 148th St/42nd Ave S Creek Inlet (feasibility)
8. 10349 Beacon Ave S (feasibility)
FINANCIAL IMPACT
The proposed fee for the 2018 Small Drainage Program's design contract is $79,570.00 and the 2018
design budget is $80,000.
RECOMMENDATION
Council is being asked to approve a consultant agreement with KPG Inc, in the amount of $79,570.00
for the design of the 2018 Small Drainage Program and consider this item on the Consent Agenda at
the April 16, 2018 Regular Meeting.
Attachments' Qualification Review
Page 96, 2017-2022 CIP
Consultant Agreement
W:1PW Eng1PROJECTSIA- DR Projects\Annual Small Drainage Programs12018 SDP (91741201)1Design\Consultant Selection1Info Memo Design 2018 SDP docx
81
82
2018 Small Drainage - Qualification Review 7 st-
(1= Top Choice, 2 = Second Choice, 3 = Third Choice) e C9
Relevant Project Experience
1
3
2
Experience with HPA/Creek Work
1
2
1
Small Scale Projects
1
2
1
Ability to keep project on schedule and within Budget
1
2
1
Project Team Availability of Key Team Members
2
2
2
Knowledge of City , Plan Process, Drainage System
1
2
2
TOTALS
(Lowest Total Score is best)
7
13
9
Firm Rank
(1 - 3, Lowest = Best)
I 1
3
2
C\Users\cyndye\ppData\Locai\Microsolt\Windows\INetCache\Conten!.Outlook\VCESC80VNProposal Rating 2018
83
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Annual Small Drainage Program Project No. 9XX41201
DESCRIPTION: Select, design, and construct small drainage projects throughout the City.
JUSTIFICATION: Provide drainage corrections for existing/ongoing drainage problems throughout the City, including culvert
replacements, drain extensions, and pavement upgrades.
STATUS: Projects for this annual program are taken from Small Drainage Project List.
MAINT. IMPACT: Reduces maintenance.
COMMENT: Ongoing project, only one year shown in first column. Construction expenses may occur over two calendar
years.
FINANCIAL Through Estimated
(in $000's)
2015 2016 2017
2018
2019
2020
2021
2022
BEYOND TOTAL
EXPENSES
Design
74
80
80
80
80
80
80
80
80
714
Streamgages/Monitor
10
10
35
35
36
36
36
36
40
274
Const. Mgmt.
62
80
80
80
80
80
80
80
80
702
Construction
255
515
515
515
514
514
514
513
513
4,368
TOTAL EXPENSES
401
685
710
710
710
710
710
709
713
6,058
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
401
685
710
710
710
710
710
709
713
6,058
TOTAL SOURCES
401
685
710
710
710
710
710
709
713
6,058
2017 - 2022 Capital Improvement Program
84
96
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
CONSULTANT AGREEMENT FOR
ENGINEERING SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City", and KPG, Inc., hereinafter referred to as "the Consultant", in consideration
of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform engineering services
in connection with the project titled '2018 Small Drainage Program'.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement: Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending December 31, 2018, unless sooner
terminated under the provisions hereinafter specified. Work under this Agreement shall
commence upon written notice by the City to the Consultant to proceed. The Consultant shall
perform all services and provide all work product required pursuant to this Agreement no
later than December 31, 2018 unless an extension of such time is granted in writing by the
City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall
not exceed $79,570.00 without express written modification of the Agreement signed by
the City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion
of the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
85
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services rendered under this Agreement.
7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, arising out of or resulting from the acts, errors or
omissions of the Consultant in performance of this Agreement, except for injuries and
damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence. It is further specifically
and expressly understood that the indemnification provided herein constitutes the Consultant's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of
this section shall survive the expiration or termination of this Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at
law or in equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident. Automobile Liability
insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage
shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute
form providing equivalent liability coverage. If necessary, the policy shall be
endorsed to provide contractual liability coverage.
CA revised 1-2013
86
Page 2
2. Commercial General Liability insurance with limits no less than $1,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be written on ISO occurrence form CG 00 01 and shall cover
liability arising from premises, operations, independent contractors and personal
injury and advertising injury. The City shall be named as an insured under the
Consultant's Commercial General Liability insurance policy with respect to the
work performed for the City.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
4. Professional Liability with limits no less than $1,000,000 per claim and
$1,000,000 policy aggregate limit. Professional Liability insurance shall be
appropriate to the Consultant's profession.
B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they
shall be primary insurance with respect to the City. Any Insurance, self-insurance, or
insurance pool coverage maintained by the City shall be excess of the Consultant's
insurance and shall not be contributed or combined with it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
D. Verification of Coverage. Consultant shall furnish the City with original certificates and
a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Consultant
before commencement of the work. Certificates of coverage and endorsements as
required by this section shall be delivered to the City within fifteen (15) days of execution
of this Agreement.
E. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds due
the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
the Consultant, or any employee of the Consultant.
CA revised : 1-2013
Page 3
87
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this
warrant, the City shall have the right to annul this contract without liability, or in its
discretion to deduct from the contract price or consideration, or otherwise recover, the full
amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, religion, creed, color, national
origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political
affiliation or the presence of any disability in the selection and retention of employees or
procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all tunes comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and agree
that venue shall be properly laid in King County, Washington. The prevailing party in any
such action shall be entitled to its attorney's fees and costs of suit. Venue for any action
arising from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severabilitv and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any
other provisions hereof and all other provisions shall remain fully enforceable. The
provisions of this Agreement, which by their sense and context are reasonably intended to
survive the completion, expiration or cancellation of this Agreement, shall survive
termination of this Agreement.
CA revised : 1-2013
88
Page 4
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
KPG
753 9th Avenue North
Seattle, WA 98109
18. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
DATED this
CITY OF TUKWILA
day of , 2018.
Mayor, Allan Ekberg
CONSULTANT
By:
Printed Name:Nelson Davis. KPG
Title: Principal
Attest/Authenticated: Approved as to Form:
City Clerk, Christy O'Flaherty Office of the City Attorney
CA revised : 1-2013
Page 5
89
90
EXHIBIT A
City of Tukwila
2018 Small Drainage Program
Scope of Work
March 28, 2018
PROJECT DESCRIPTION
The Consultant shall prepare final Plans, Specifications and Estimates for the 2018 Small Drainage
Program. The project will include the following sites:
Site 1: Gilliam Creek Outfall Access Improvements
Install level access pad and fencing/railing to improve access and safety to flap gate apron. This site
may require an HPA and City of Tukwila Building Permit.
Site 2: S 180`h Street Bridge Retaining Wall
Raise existing retaining wall and connect to bridge abutment. This project is to address a freeboard
deficiency that was identified in the recent Levee Certification analysis. This site may require an
HPA and City of Tukwila Building Permit.
Site 3: Interurban Catch Basin Grates
Existing concrete aprons around catch basins are cracking in a number of locations between Fort
Dent Way and S 137`h Street. Project will repair catch basin aprons with possible modification to
City Standard detail to improve durability.
Site 4: Levee 205 Drainage Repair
Failing CMP storm sewer and manhole south of Strander Blvd. has been identified by the Corps of
Engineers for necessary repair. Replace approximately 100' of 12" storm sewer and move manhole
behind levee. As an in-kind maintenance replacement, no permits are anticipated.
Site 5: Tukwila International Blvd. / Sabey pipe abandonment
Add type 1 catch basin and connection to downstream system. Fill and abandon existing
undercrossing of Tukwila International Boulevard.
The Consultant shall provide necessary surveying, project design, quantity and cost estimates, and utility
coordination required to complete final bid documents. It is anticipated that sites will be bid as a single
bid package for the 2018 Small Drainage Program as budget or other considerations allow.
The Consultant shall provide surveyed base maps with horizontal utility locations, or base maps created
from field measurements, ortho-photography, and GIS data as necessary for each site. If necessary,
surveyed base maps will include right-of-way line work based on available public records. Project
horizontal and vertical datum will be assumed on all sites.
City of Tukwila KPG, Inc.
2018 Small Drainage Program Page 1 of 5 March 1018
91
The Consultant shall provide assistance to the City with preparation of a SEPA checklist and HPA
application where required. A building permit will be acquired for the access and safety projects if required.
No additional permits are anticipated.
It is the Consultants understanding that none of the 2018 Small Drainage Program sites require biological
assessments, additional permits beyond those listed, wetland delineations, geotechnical review, detention
facilities, or water quality treatment facilities. The budget assumes a straightforward approval process with
no special studies or extensive coordination. All work will be completed within City rights of way or
easements and no easement acquisition is anticipated.
In addition to the sites for the 2018 Small Drainage Program, the Consultant shall perform limited survey,
geotechnical studies and preliminary design / feasibility analysis for the following sites:
Site 6: Interurban Avenue S Rockery Drainage
Rockery across from Golf Course driveway and parking lot lacks formal drainage above and behind
rockery which causes water to flow onto the road and sidewalk creating significant icing problems.
The Consultant shall prepare topographic survey and develop alternatives, cost estimate, and
preliminary design to replace rockery with new wall system and tie in drainage from roadway and
alley above. Final design will be completed in a future small drainage program.
Site 7: S 148`h Street / 42°d Avenue S Creek Inlet Structure
Creek inlet structure is prone to plugging, causing water to flow onto 42nd Ave S and create localized
flooding. Determine feasibility, cost, preliminary design, and easement needs for repair in a future
small drainage program. Previously completed survey will be utilized for preliminary design.
Site 8: 10349 Beacon Avenue S
Resident has reported roadway runoff entering property and causing damage to septic system.
Perforin geotechnical study to determine if there is sufficient infiltration capacity and/or limited
survey to determine alternate pipe routing and prepare preliminary design and cost estimate for
repair in a future small drainage program. Aerial mapping will be used for preliminary design.
City of Tukwila
2018 Small Drainage Program Page 2 of 5
92
KPG, Inc.
March 1018
SCOPE OF WORK
TASK 1— 2018 Small Drainage Program Design
1.1 MANAGEMENT/COORDINATION/ADMINISTRATION
• The Consultant shall provide continuous project management and administration for the
duration of the Project. (Estimate 3 months).
• Hold project coordination meetings with the City to update progress and review submittals.
Assume (3) meetings.
• The Consultant shall provide monthly status reports and billings.
• The Consultant shall provide independent QA/QC reviews by senior in-house staff of all
deliverables prior to submittal to the City.
1.2 Previously obtained mapping for sites 1 and 2 will be utilized for those sites. Aerial base maps will
be utilized for site 3. The Consultant shall prepare a topographic base map for site 4 and 5.
1.3 The Consultant has previously prepared designs for site 1; however, the full improvements proposed
are cost prohibitive. The Consultant shall work collaboratively with City staff to determine a minimal
cost alternative to improve safety and access. This may include fencing, railing, minor grading, and
possibly some work to be completed by City maintenance staff outside of the drainage program.
1.4 The Consultant has previously prepared designs for site 2. This site shall be field reviewed to confirm
no significant changes that would affect project design. Minor updates and revisions are anticipated,
and will be included in the 90% Plans and Bid Documents.
1.5 The Consultant shall identify catch basin surrounds in need of replacement on aerial base maps and
work collaboratively with City staff for a modified catch basin surround detail to minimize risk of
future similar issues.
1.6 The Consultant shall prepare 90% and and final design for sites 4 and 5.
1.7 The Consultant shall develop plans to the 90% design level and prepare and submit building permit
applications for Sites 1 & 2. Specifications will be shown on the plan sheets and reference WSDOT
specifications as applicable. It is anticipated that detailed fabrication shop drawings will be provided
by the contractor and may be required for final building permit approval.
1.8 The Consultant shall coordinate with Washington Department of Fish and Wildlife to confirm
previously obtained HPA for sites 1 & 2 provides sufficient authorization to proceed with the work.
1.9 The Consultant shall prepare the Contract Specification per 2018 WSDOT Standard Specifications
for the 90% Review Submittal and the Bid Documents
1.10 The Consultant shall calculate quantities and prepare Engineers Estimate of Probable Construction
Cost for each review submittal and the Bid Documents.
1.11 The Consultant shall distribute 90% review submittals to franchise utility owners to identify potential
conflicts within the Project limits.
City of Tukwila KPG, Inc.
2018 Small Drainage Program Page 3 of 5 March 1018
93
1.12 The Consultant shall prepare final Bid Documents for the proposed improvements including the
following:
o Plans shall be prepared with such provisions in such detail as to permit field layout and
construction within a degree of accuracy acceptable to the City and per industry
standards.
o Details will be prepared for items not available as standard details from the City, State,
or WSDOT standard drawings.
o The plans shall illustrate complete details of construction of the proposed
improvements including limits of construction and removals, proposed invert
elevations, rim elevations and required construction materials.
o Drainage designs will be determined through consultation with City staff and from
previous experience rather than detailed basin modeling.
1.13 The Consultant shall provide bid period services to include responses to bidder inquiries, preparation
of addenda, attendance at bid opening, preparation of bid tabulation, and recommendation to award
or reject the apparent low bidder. The budget assumes a straight forward review process with the
low bidder receiving the contract award.
• Assumptions
o No federal funding is anticipated for the Project engineering or construction.
o No utility upgrades are anticipated in the project design.
o Drainage & Water Quality Reports will not be required.
o Geotechnical Engineering services will not be required.
o Environmental Documentation will not be required.
o Potholing of existing underground utilities will not be required.
o Any fees for City Building Permit will be paid by the City.
o Previously obtained SEPA and Shoreline approvals for sites 1 and 2 will be sufficient
for construction.
o Sites 3,4 and 5 will not require SEPA approval or permits. If permits are required, site
may be deferred to future Small Drainage Program.
• Deliverables
o Building permit applications to City
o 90% review submittal with Plans, Specifications, and Estimate (6 sets).
o Bid Documents and Engineer's Estimate (10 sets %2 size plans, specs, and estimate)
o 6 sets of Plans (11" X 17") and specifications provided for each review submittal.
o 10 sets of Plans (11" X 17") and specifications for the Bid Documents.
o Coordinate upload of Plans and Specifications to Builders Exchange.
City of Tukwila
2018 Small Drainage Program Page 4 of 5
94
KPG, Inc.
March 1018
TASK 2 — Preliminary Design / Feasibility Analysis
2.1 The Consultant shall prepare survey, analysis, and provide recommendation with preliminary
horizontal layout and cost estimate for preferred design on Site 6. Survey will extend the length of the
wall from the curb flowline to 10' behind wall and include all observed drainage facilities within the
limits as well as contributing upstream drainage structures where locations are known. Aerial mapping
may be utilized if improvements are recommended outside of detailed survey limits.
2.2 The Consultant shall field review previous design and easement documents prepared in 2002 for Site 7
and update to include current layout and cost estimates. The City will work with property owner to
obtain easement rights. Existing mapping will be supplemented with aerial mapping if necessary.
2.3 The Consultant shall subcontract with a geotechnical consultant to perform one (1) Pilot Infiltration
Test at the area of concern. Based on findings of infiltration results, the Consultant shall evaluate
feasibility of infiltration systems or piping extension and prepare preliminary layout and cost estimate
on aerial mapping.
Additional Services
The City of Tukwila may require other services of the consultant. These services could include additional
design, right of way, utility potholing, environmental documentation, construction phase services, or other
work tasks not included in the scope of work. At the time these services are required, the Consultant will
provide the City with a detailed scope of work and an hour and fee estimate. The Consultant will not
proceed with the work until the City has authorized the work and issued a Notice to Proceed.
City of Tukwila KPG, Inc.
2018 Small Drainage Program Page 5 of 5 March 1018
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96
HOUR AND FEE ESTIMATE
Project: City of Tukwila
2018 Small Drainage Program
EXHIBIT B
KPG
• Archcl.<c.a:rc •
Arch itget "re
Task
Description
Labor Hour Estimate
Total Fee
Project
Manager
$ 202.00
Senior
Engr
$ 18400
Senior
Arch
$ 148.00
Project Design Engr/Sury
Engr/Sury Engineer Technician
$ 137.00 $ 128.00 $ 112.00
Survey Senior
Crew Admin
$ 165.00 $ 112.00
Office
Admin
$ 92.00
Fee
- 2018 Small Drainage Program Design
1.1 ManagementfCoordlnationtAdministration
6
0
0
0
0
0
0
6
6
$ 2,436.00
1,2 Survey and Base Maps
2
0
0
8
16
32
30
0
0
$ 12,082.00
1.3 Coordination and modifications to Site 1
2
2
4
8
8
0
0
0
0
$ 3,484.00
1.4 Field check and minor modifications. to Site2
0
0
0
0
8
0
0
0
0
$ 1,024.00
1.5 Site 3 design and detailing
2
0
0
0
16
8
0
0
0
$ 3,348.00
1.6 90% and final design for sites 4 and 5
2
4
0
8
16
24
0
0
0
$ 6,972.00
1.7 Prepare building permit applications for sites 1 and 2
0
0
8
4
0
0
0
4
0
$ 2,180.00
1.8 WDFW coordination
2
0
0
0
4
0
0
0
2
$ 1,100.00
1.9 Prepare Specifications
_
2
2
0
8
8
0
0
4.
0
$ _ 3,340.00
1.10 Quantity and Cost Estimating
2
2
0
8
8
0_
0
0
0
$ 2,892.00
1,11 Utility coordination
0
0
0
4
0
0
0
0
2
$ 732.00
1.12 Finalize Bid Documents
2
2
0
8
8
16
0
2
4 _$
5,276.00
1.13 Bid Period Services
2
0
0
4
8
0
0
0
2
$ 2,160.00
Reimbursable - Mileage
$ 200.00
Reimbursable -Reproduction
$ 1,200.00
Reimbursable - Structural Allowance
$ 5,000 00
Task 1 Total
24
12
12
I 60r
r
r
18
$ 53,426.00
Task 2 - Preliminary Desitin / Feasibility Analysis
2.1 Site 5 Preliminary Design and Cost Estimates
4
4
1 0
j
8
24
16 1
24
0
1
0 1$ 11,464.00
2.2 Site 6 Preliminary Design and Cost Estimates
2
0
0
j
4
8
8
0
0
0
$ 2,872.00
2.3 Site 7 Preliminary Design and Cost Estimates
2
4
0
1
4
8
8
0
0
0
$ 3,608.00
Reimbursable - Mileage
1
}
$ 100,00
Reimbursable - Reproduction
1
1
$ 100.00
Reimbursable - Geotechnical Allowance
1
J
$ 8,000.00
Task 1 Total
1 8
8
I 0
1
16
I 40
1 32
24
I 0
1
0
$ 26,144.00
Total Estimated Fee: $ 79,570.00
3/28/2018
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98
City of Tukwila
City Council Transportation & Infrastructure Committee
TRANSPORTATION & INFRASTRUCTURE COMMITTEE
Meeting Minutes
April 9, 2018 - 5:30 p.m. - Foster Conference Room, 6300 Building
Councilmembers: Thomas McLeod, Chair; De'Sean Quinn, Zak Idan
Staff: David Cline, Henry Hash, Pat Brodin, Steve Carstens, Ryan Larsen, Mike Ronda,
Gail Labanara, Brandon Miles, Laurel Humphrey
CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. Consultant Agreement: Water Reservoir & Pump Station
Staff is seeking Council approval of an agreement with Carollo Engineers in the amount of
$46,070.00 for completion of the Water Reservoir and Pump Station Study. Carollo was hired
in November 2017 to study the possibility of Tukwila using extra capacity in Highline Water
District's Crestview Reservoir instead of building a new reservoir to be compliant with state
storage requirements. Carollo needs additional time to compete the study, and this new
agreement will have no financial impact to the design budget as it will use remaining funds.
UNANIMOUS APPROVAL. FORWARD TO APRIL 16, 2018 REGULAR CONSENT AGENDA.
B. Agreement: Central Business District Sanitary Sewer Rehabilitation Design
Staff is seeking Council approval of an agreement with RH2 Engineering, Inc. in the amount of
$44,993.00 for design of the 2018-A Central Business District (CBD) Sanitary Sewer Rehabilitation
Project. The City has re -lined over 10,000 feet of sanitary sewer pipe as part of this program and is
completing additional sections as budget allows. UNANIMOUS APPROVAL. FORWARD TO APRIL
16, 2018 REGULAR CONSENT AGENDA.
C. Agreement: Central Business District Sanitary Sewer Rehabilitation Construction Management
Staff is seeking Council approval of an agreement with RH2 in the amount of $79,949.00 for
construction engineering/construction management of the CBD Sanitary Sewer Rehabilitation
Project. The City awarded the construction contract to Michels Construction on March 5, 2018
and intends to staff the inspection of this project with consultant services under City project
manager oversight. RH2 Engineering was selected as the most qualified of three firms.
UNANIMOUS APPROVAL. FORWARD TO APRIL 16, 2018 REGULAR CONSENT AGENDA.
Agreement: 2018 Annual Small Drainage Program
Staff is seeking Council approval of an agreement with KPG Inc. in the amount of $79,570.00
for design of the 2018 Small Drainage Program. This program repairs and installs surface water
infrastructure identified through maintenance activities and resident complaints, and for2018
staff has identified five projects for design and three for feasibility as described in the memo.
The 2018 design budget is $80,000. UNANIMOUS APPROVAL. FORWARD TO APRIL 16, 2018
REGULAR CONSENT AGENDA.
99