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Home My WebLink AboutReg 2018-04-16 Item 5G - Resolution - Increase Foster Golf Course Change Fund Co UNcm AGENDA S YNopsiS -- ---- ----- -----rnrlialr--------------------------------- ITEM NO. yw mceliq Daly 1're area/by Mayoa'.r rev' Couneal ae>riew 04/16/18 RE C 5. . ITEM INFORMATION SPONSOR: ROBERT EATON 04/16/18 Foster Golf Links Change Fund Increase C rl?(;ORY ❑ Discuj ion ❑Motion ® Re.)-olutiorr ❑ Ordinance ❑ Bid.d2mird ❑ Public I leaving ❑ Olber Ali Dale All Dale Altg Dale 4/16/18 All Dale AI/ Date All Date All Dene SI'ONSO R ❑Council ❑Mayor OUR ❑IDCD ❑Pinancc ❑I'lac ❑7S ®Pc/,-R ❑Police ❑PILI ❑Cowart SPONSOR'S A Resolution to amend the Foster Golf Links Change Fund. Sf 11INI \RY RF:�'TI;�x'I;D 131' ❑ C.O.W. Mtg. ® CDN Comm ❑ Finance Comm. ❑ Public Safety Comm. ❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm. ❑Planning Comm. DATE: 4/10/18 COMMI'I'TEE ULM: KRULLER RECOMMENDATIONS: SPONSOR/AL)AIIN. Parks & Recreation CO N,Ml"I"I"'J" Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE RrlOUIRIP.D AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: GOLF OPERATIONS Comments: MTG. DATE RECORD OF COUNCIL ACTION 04/16/18 MTG. DATE ATTACHMENTS 04/16/18 Informational Memorandum dated 04/10/18 Resolution in Draft Form Minutes from the Community Development & Neighborhoods Committee of 4/10/18 102 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Development & Neighborhoods Committee FROM: Rick Still, Parks & Recreation Director BY: Robert Eaton, Parks & Recreation Manager CC: Mayor Ekberg DATE: April 10, 2018 SUBJECT: Foster Golf Links Change Fund Increase ISSUE Resolution to amend the Foster Golf Links Change Fund. BACKGROUND The existing Foster Golf Links Change Fund is set at $1,200.00 and has been at that level for several years. Recently, staff have identified several areas to improve operational efficiencies related to daily transactions and managing the change fund. Specifically, they identified adding a third till and increasing the change amount for each till will both provide more timely custom service and cut down transaction time thereby providing quicker turnaround time for patrons. This is a crucial area of focus during the very busy summer months when multiple golfers are registering and making payments for tee times every four minutes. Quick transaction management is essential. DISCUSSION Staff have been reviewing operations and best management practices to improve customer service. There is great potential to improve customer service through operational efficiencies by increasing the change fund balance. This resolution will increase the Foster Golf Links Change Fund from $1,200.00 to $2,500.00. FINANCIAL IMPACT No additional expenditure. RECOMMENDATION The Council Committee is being asked to consider forwarding this item to the Consent Agenda at the April 16, 2018 Regular Meeting. ATTACHMENTS Draft Resolution 103 104 fir) Ea : A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, INCREASING THE FOSTER GOLF LINKS CHANGE FUND TO IMPROVE OPERATIONAL EFFICIENCIES, AND REPEALING RESOLUTION NO. 1890. WHEREAS, the Tukwila City Council previously established Change Fund and Petty Cash Fund levels by Resolution No. 1890, passed on September 6, 2016; and WHEREAS, there is a need to increase the Change Fund level from the General Fund-000 from $1,200.00 to $2,500.00 for Foster Golf Links to process daily cash transactions between three tills and to increase operational efficiency; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Change Fund levels are hereby set as follows: Finance Department .... .... � � .... General Fund 000 $ 300.00 Finance Department Water F and 401 400.00 City Clerk's Office General Fund 000 100.00 Municipal Court.. ........ .... Ge...._.. ._ ..... � .... ..... neral Fund 000 300.00 Parks and Recreation General Fund 000 350.00 Golf Course Foster Golf Course Fund 411 -x-;22-0-9-00 2,500.00 (or less as needed) WAWord Processing\Resolutions\Change Fund increase-Foster Golf strike-thru 3-30-18 RE:bjs Page 1 of 2 105 Section 2. The Petty Cash Fund levels are hereby set as follows: Finance Department General Fund 000 $ 300.00 Finance Dept. Witness/Juror Fees General Fund 000 1,000.00 Police Investigation/Tukwila General Fund _ 0.000 10,000.00 Fire Department General Fund 000 350.00 Parks and Recreation General Fund........... .._ 000 300.00 Public Works ................ ... �. ... Division I General Fund 000 350.00 Section 3. Resolution No. 1890 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2018. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Verna Seal, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Rachel B. Turpin, City Attorney W:\Word Processing\Resolutions\Change Fund increase-Foster Golf strike-thru 3-30-18 RE:bjs Page 2 of 2 106 City of Tukwila City Council Community Development & Neighborhoods Committee COMMUNITY DEVELOPMENT& NEIGHBORHOODS COMMITTEE Meeting Minutes April 10, 2018—,5:30 p.m. —Hazelnut Conference Room, City Hall Councilmembers: Kate Kruller, Chair, Kathy Hougardy, Zak Idan Staff: David Cline, Jack Pace, Moira Bradshaw, Robert Eaton, Laurel Humphrey Guest: Brandon Gonzales, LDC, Inc. CALL TO ORDER: Chair Kruller called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Ryan Hill Neighborhood Study Update Staff updated the Committee on the results of a comprehensive Ryan Hill neighborhood study that was initiated last year following the receipt of a Comprehensive Plan/Zoning amendment to change 15 acres from Low Density Residential to High Density Residential. The City contracted with LDC, Inc. to prepare a study, including robust neighborhood outreach and involvement to gather input from the community. Alternative land use scenarios were prepared to gather opinions aboutthe area's future,which revealed thatthe north half of Ryan Hill are more interested in future change including higher density than the southern half. Committee members were briefed on the study results which included background, neighborhood input, existing conditions, development scenarios, and conclusions. Chair Kruller will speak to Council President Seal on how best to share this information with the rest of the City Council. DISCUSSION ONLY. B. Resolution: Increase Change Fund Level for Foster Golf Course Staff is seeking Council approval of a resolution that would increase the Foster Golf Links Change Fund from $1,200 to $2,500. This is expected to improve operational efficiencies by adding a third till to provide faster service in the Pro Shop during the busy season. UNANIMOUS APPROVAL. FORWARD TO APRIL 16, 2oz8 REGULAR CONSENT AGENDA. C. Grant Agreement: Green Tukwila Staff is seeking Council approval of an agreement with King Conservation District to accept $47,400 in grant funds for increasing staff capacity, supplies and professional services for the Green Tukwila program, which has a total two-year project cost of $117,400.00. If approved, Tukwila will be allocating a total of 20 hrs/weekto the Green Tukwila implementation. Because this is a reimbursement grant, staff is seeking permission to overspend the Parks & Recreation budget by around $23,80o in 2018 which will be reimbursed by the King Conservation District, and this will appear in the year-end budget amendment. This expansion of the Green Tukwila program will focus initially on Tukwila Park, Crystal Springs 107