HomeMy WebLinkAboutReg 2018-04-16 Item 8E - Public Safety Plan - Program Management Quality Assurance Monthly ReportApril 10, 2018
TO: Tukwila City Counci
FROM: Steve Goldblatt
PMQA Consultant
RE: Public Safety Plan
April update
The Council now has a clear understanding of the Plan's significant budget stress. The Fi-
nance Committee and City staff are addressing the challenge, while the Project Executive
Team has had another productive month on all fronts. Timely due diligence, access, and
property acquisitions are key to maintaining the Plan's momentum.
FIRE STATIONS
Site acquisition
Depending on due diligence and a Phase 2 report, the Council should expect final pric-
ing and closed transactions for Fire Station 54's properties in lvlay. Geotechnical explo-
ration will>inform site development costs for Fire Station 52.
Station 51 design development
Per Council consensus 12 February to move forward from schematic design, Weinstein
AU is well into Station 51's design development phase. Weekly meetings are ongoing
through May, with pricing expected in lune/July.
Stations' budget
With input from GC/CM Lydig Construction, Station 1's schematic design estimate of
X12.5 million was the first "real" number presented to Council 12 February. The pro-
ject team is working on understanding Station Si's schematic design estimate and its
implications on the other two station budgets, specifically adjusted to the final sites. A
this point, the overage is expected to total $20.5 million for all three stations,
Sustainability features
Due to the budget's stress, optional sustainability features have been put on hold.
GCll pre -construction services
Lydig has begun the process to select an EC/CM electrical contractor and an MC/CM
mechanical contractor pursuant to RCW 39 0. A Request for Proposals was ad-
vertsed 9 April, a pre -proposal meeting will be held 12 April, proposals are due 24
April, interviews of firms will be held 3 May, and final proposals are due 8 May for se-
lection of the highest -scoring firms that day.
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Disadvantaged Business Enterprise and local hiring policies
The Council unanimously passed Resolution 1929 on 2 April, adopting DBE and local
hiring policies for the Plan's projects. The DBE goal is 17% and the local hiring goal is
20%, complementing the City's 1O% apprenticeship requirement of Resolution 1814.
Lydig's first opportunity to implement the new policies comes in its E/MCCM RFPs and
selections. The first metrics that the Council sees can be expected mid -2019.
USTICE CENTER
Property acquisition
Depending on due diligence and site access, the Council should expect final pricing and
closed transactions for some of the Justice Center's properties in June or July.
Program estimate
SOJ and DLR presented the Justice Center's program estimate to the Council 2 January.
This estimate is more uncertain than Fire Station 51's 2040 programming estimate due
to unknown site development costs. The program estimate is roughly $38 million over
the budget developed for the Plan's bond measure, and revenue strategies are being
explored in the Finance Committee to address the shortfall.
Schematic design
Per Council consensus 2 January to move forward from programming, DLR is well into
schematic design. Schematic design will be completed in April/May. An updated cost
estimate with GC/CM input and results of site investigations will be presented to Pub-
lic Safety 7 May and COW 14 May. Due to the lack of access to three parcels in the mid-
dle of the site, there will likely be unknown risks that haven't been fully estimated.
GC/CM selection and pre -construction services
The Justice Center's GC/CM selection process began in December. Of the seven firms
submitting proposals in January, BNBuilders was selected as the highest -scoring firm
in early February. A pre -construction contract with BNBuilders was unanimously ap-
proved by Council 19 March. BNB has begun working with the project team.
CONSOLIDATED SHOPS
Property acquisition
Depending on due diligence and site access, the Council should expect final pricing and
closed transactions for the Shop's properties later this year. Site investigations and ne-
gotiations are ongoing.
PROPERTY ACQUISITIONS
Due diligence
On 20 November, Council approved contracts to conduct surveys, environmental re-
views, and geotechnical analyses to prepare for property acquisitions. That work has
been underway. As expected, soil contamination has been found on the first Justice
Center parcel. On 19 March, the Council unanimously approved amendments to all
three contracts to allow necessary work to continue and to provide contingencies.
MQA update April 10, 2018 page 2
OTHER RESOURCES
Professional services
The Project Executive Team is working through procurement of additional consultant
resources for the Fire Stations and Justice Center; e.g., envelope consultant, archeolo-
gist, testing, and inspections. Following the envelope consultant 12 February, Council
can expect to see more contracts for these services.
Tight schedule
The overall schedule remains very ambitious. With so many activities under way, there
is little room for any missteps to meet the Plan's revised milestones. The Project Exec-
utive Team, City staff, and Council are doing as well as can be expected given all the
new properties' access, due diligence, and acquisition challenges. Fire Station 51 con-
struction is now expected to begin in March 2019.
PROGRAM BUDGET
Financial gap
On 6 February, the Finance Committee began an intensive work plan to develop recom-
mendations for full Council discussion in early May re the Plans significant financial
gap. At its 21 February and 6 March meetings, the Committee discussed staffs financial
framework and revenue options in conjunction with the development of the 2019-
2020 biennial budget. At its 20 March meeting, the Committee discussed potential cost
implications of delaying any program element(s). At its 3 April meeting, the Committee
discussed several options presented by staff on funding and phasing of specific pro-
jects. At its 17 April nieeting, the Committee will continue its review of phasing options
and continue its follow-up on other issues—such as revenue options.
Market conditions
Like the Fire Stations, the Justice Center and Consolidated Shops budgets will need to
be sensitive to tight construction market conditions and increasing property values.
These external budget pressures will manifest themselves as property is procured and
project estimates are refined.
LEGEND
• Meeting target
Proceeding as planned.
Caution advised
Steps needed to meet target.
Correction needed
Steps needed to attempt recovery.
Not meeting target
No recovery plan in place.
QAupdate
April 10, 2018 page 3
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