HomeMy WebLinkAboutREG 2018-04-16 COMPLETE AGENDA PACKETTukwila City Council Agenda
❖
❖ REGULAR MEETING •
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Allan Ekberg, Mayor Counci/members: + Dennis Robertson + Kathy Hougardy
David Cline, City Administrator + De'Sean Quinn + Kate Kruller
Verna Seal, Council President ❖ Thomas McLeod ❖ Zak Idan
Monday, April 16,
2018; 7:00 PM • Ord #2571 • Res #1930
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL
2. SPECIAL
PRESENTATIONS
a. Fire Department promotions:
• Ben Hayman, Battalion Chief
• Captain Patrick O'Brien
• Captain Patrick Smith
Jay Wittwer, Fire Chief
b. Vietnam Memorial Project—Museum of Flight.
Matt Hayes, President and CEO, Museum of Flight;
and Dave Cable, Navy pilot.
Pg.1
3. PROCLAMATIONS
a. A proclamation welcoming the Seattle Seawolves Rugby Football Club
to Tukwila.
b. A proclamation recognizing April 22, 2018 as "Earth Day" in the City of
Tukwila.
c. A proclamation recognizing April 26-29, 2018 as "Stand Against Racism
Day" in the City of Tukwila.
Pg.15
Pg.17
Pg.19
4. PUBLIC
COMMENTS
At this time, you are invited to comment on items not included on this agenda
(please limit your comments to five minutes per person). To comment
on an item listed on this agenda, please save your comments until the issue is
presented for discussion. (Refer to back of agenda page for additional information.)
5. CONSENT
AGENDA
a. Approval of Minutes: 4/2/18 (Regular)
b. Approval of Vouchers
c. Authorize the Mayor to sign a consultant agreement with Carollo
Engineers for the Water Reservoir and Pump Station Study in the
amount of $46,070.00. [Reviewed and forwarded to Consent by the
Transportation and Infrastructure Committee on 4/9/18. J
d. Authorize the Mayor to sign a contract for construction management
with RH2 Engineering for the 2018 Commercial Business District (CBD)
Sanitary Sewer Rehabilitation Project in the amount of $79,949.00.
[Reviewed and forwarded to Consent by the Transportation and Infrastructure
Committee on 4/9/18. J
e. Authorize the Mayor to sign a design consultant selection agreement
with RH2 Engineering for the 2018-A Commercial Business District
(CBD) Sanitary Sewer Rehabilitation Project in the amount of
$44,993.00. [Reviewed and forwarded to Consent by the Transportation
and Infrastructure Committee on 4/9/18. J
(continued..)
Pg.21
Pg.39
Pg.61
REGULAR MEETING
April 16, 2018
Page 2
5. CONSENT
AGENDA
(cont.)
f. Authorize the Mayor to sign a design consultant selection agreement
with KPG, Inc., for the 2018 Annual Small Drainage Program in the
amount of $79,570.00. [Reviewed and forwarded to Consent by the
Transportation and Infrastructure Committee on 4/9/18.]
g. A resolution increasing the Foster Golf Links change fund to improve
operational efficiencies, and repealing Resolution No. 1890.
[Reviewed and forwarded to Consent by the Community Development and
Neighborhoods Committee on 4/10/18.]
h. Authorize the Mayor to sign a grant agreement with the King
Conservation District for the Green Tukwila program in the amount of
$47,400.00. [Reviewed and forwarded to Consent by the Community
Development and Neighborhoods Committee on 4/10/18.]
i. Authorize the Mayor to sign a grant agreement with the National
Recreation and Park Association for the 10 -Minute Walk pledge in the
amount of $40,000.00. [Reviewed and forwarded to Consent by the
Community Development and Neighborhoods Committee on 4/10/18.]
Pg.79
Pg.101
Pg.109
Pg.139
6. UNFINISHED
BUSINESS
Authorize the Mayor to sign an amendment to Interlocal Agreement
#15-115 with Valley View Sewer District to provide sewer services to
"the Loop" (an area in Tukwila bounded generally by South 160th Street,
42nd Avenue South, State Route 518, and 51st Avenue South).
Please refer to 4/9/18 C.O. W. packet.
Pg.159
7. NEW BUSINESS
A resolution to re-establish the titles, duties, and schedule of the standing
City Council Committees as of 2018, and change the meeting location of
the Transportation and Infrastructure Committee.
Pg.161
8. REPORTS
a. Mayor
b. City Council
c. Staff - City Administrator Report
d. City Attorney
e. Council Analyst - Monthly Report from the Program Management
Quality Assurance (PMQA) provider for the Public Safety Plan
Pg.167
Pg.171
9. MISCELLANEOUS
10. EXECUTIVE SESSION — Pending/Potential Litigation — Pursuant to RCW 42.30.110(1)(i) — 75 minutes
11. ADJOURNMENT
Tukwila City Hall is ADA accessible.
Reasonable accommodations are available at public hearings with advance notice to the
City Clerk's Office (206-433-1800 or TukwilaCityClerk@TukwilaWA.gov). This agenda is available at
www.tukwilawa.gov, and in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio/video taped (available at www.tukwilawa.gov)
HOW TO TESTIFY
When recognized by the Presiding Officer to address the Council, please go to the podium and state your
name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit
your comments to 5 minutes. The Council appreciates hearing from citizens and members of the public, and
may not be able to answer questions or respond during the meeting.
PUBLIC COMMENTS
Members of the public are given the opportunity to address the Council on items that are NOT included on
the agenda during PUBLIC COMMENTS. Please limit your comments to 5 minutes. If you have a
comment on an Agenda item, please wait until that item comes up for discussion to speak on that topic.
SPECIAL MEETINGS/EXECUTIVE SESSIONS
Special Meetings may be called at any time with proper public notice. Procedures followed are the same as
those used in Regular Council meetings.
Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel
matters as prescribed by law. Executive Sessions are not open to the public.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public
interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the
Tukwila Municipal Code states the following guidelines for Public Hearings:
1. The proponent shall speak first and is allowed 15 minutes for a presentation.
2. The opponent is then allowed 15 minutes to make a presentation.
3. Each side is then allowed 5 minutes for rebuttal.
4. Members of the public who wish to address the Council may speak for 5 minutes each. No one may
speak a second time until everyone wishing to speak has spoken.
5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the
question, but may not engage in further debate at that time.
6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss
the issue among themselves, or defer the discussion to a future Council meeting, without further public
testimony. Council action may only be taken during Regular or Special Meetings.
COUNCIL MEETING SCHEDULE
No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given.
Regular Meetings - The Mayor, elected by the people to a four-year term, presides at all Regular Council
Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official
Council action in the form of formal motions, adopting of resolutions and passing of ordinances can
only be taken at Regular or Special Council meetings.
Committee of the Whole Meetings - Councilmembers are elected for a four-year term. The Council
President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a
one-year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m.
Issues discussed there are forwarded to Regular or Special Council meetings for official action.
PROJECT W
ELCOME HOME
Vietnam Veterans Commemorative Park
at The Museum of Flight
THE MUSEUM OF FLIGHT
PROJECT WELCOME HOME
Dave Cable
Navy A-6 "Intruder" Pilot — Vietnam
and Museum of Flight Docent
THE MUSEUM OF FLIGHT
THE MUSEUM DF FLIGHT
• 53 years old
• 501(c)(3) nonprofit organization
• 582,910 visitors in 2017
• 6 buildings at Boeing Field and a
Restoration Center in Everett
111111M Oil
HIM in III
ill III III III
• Education programs impacted 168,166 students and educators in 2017
• Goal: to preserve, restore and honor aerospace history and inspire
future generations
PROJECT WELCOME HOME
B -52G #92584 "Midnight Express" - Spring 2017
PROJECT WELCOME HOME
Restored B -52G #92584 -Summer 2017
PROJECT WELCOME HOME
SITE PLAN
5
R 1sbeck Aviation)
on
High School
1. GRAVEL PAVING
2. CONCRETE PAVING
3. FLAGS AND SCULPTURE
4. TRIBUTE WALL
5. LARGE DONOR SIGN
6. WETLAND
7. MEADOW
8. LAWN
PROJECT WELCOME HOME
Restoring history and honoring Vietnam veterans.
-.4
4*,
PROJECT WELCOME HOME
A place to remember, heal and learn.
PROJECT WELCOME HOME
Military flags, tribute wall and statue of returning airman
PROJECT WELCOME HOME
tc ttakate of Regis
1.16.- tra oll
1 111 1
PROJECT WELCOME HOME
�x r
II Cpt. 199th Infantry Brigade
Robert H. Bauknecht
Vietnam Veterans Commemorative Park TributeWall
THE MUSEUM OF FLIGHT
PROJECT WELCOME HOME
VIETNAM VETERANS
COMMEMORATIVE PARK
THE MUSEUM OF FLIGHT
III
THE MUSEUM OF FLIGHT
PROJECT WELCOME HOME
Timeline
• March: B-52 disassembled at Restoration Center in Everett
• April -June: B-52 transported in pieces down to Museum's
main campus over several weeks
• June: Park site excavation starts
• May -November: Refreshed Vietnam aircraft exhibit
unveiled in the Museum's Great Gallery, with public
programs built around veterans sharing their stories.
• November: Park dedication on Veterans Day 2018
I
THE MUSEUM OF FLIGHT
PROJECT WELCOME HOME
For the latest photos, information and
to stay updated,
sign up for the Project Welcome Home
monthly email newsletter at
www.Museumofflight.org/WelcomeHome
THE MUSEUM OF FLIGHT
14
Office of the Mayor
City of Tukwila, Washington
PROCLAMATION
WHEREAS, RUGBY is an international team sport that originated in England some
195 years ago, and was an Olympic event in 1924 and 1928, won both times by the
United States; and
WHEREAS, RUGBY was reintroduced in "sevens" format for men and women at
the 2016 Summer Olympic Games; and
WHEREAS, RUGBY is one of the fastest growing sports in the United States; and
WHEREAS, Major League Rugby will commence its inaugural season in 2018;
and;
WHEREAS, the Seattle Seawolves, playing at Starfire Sports in Tukwila, is one of
the original seven teams of Major League Rugby; and
WHEREAS, on April 22nd, the Seattle Seawolves will play its first home game
against the dreaded San Diego Legion; and
WHEREAS, the Seawolves intend on dismantling the Legion and sending them
packing back to California; and
NOW THEREFORE, I, Allan Ekberg, Mayor of the City of Tukwila, do hereby
proclaim April 22nd as:
Seattle Seawolves Kickoff Day
in the City of Tukwila and encourage all community members to join me in welcoming the
Seattle Seawolves to Tukwila and cheering the team onto its first victory!
Presented this 16`h day .lApr
Allan Ekberg, Mayor
16
Office of the Mayor
City of Tukwila, Washington
PROCLAMATION
WHEREAS, a healthy environment through recycling, waste reduction
and thoughtful use of resources is the foundation of a good society and is
critical to the future of Tukwila and the world at large; and
WHEREAS, Tukwila can help to preserve environmental integrity and
can help build a healthier society by addressing issues such as transportation
alternatives, energy usage and waste prevention; and
WHEREAS, Tukwila is a part of the Puget Sound region that prides
itself on the beauty of its landscape and clean waters; and
WHEREAS, Tukwila can help promote positive public land
management protecting its resources for the future enjoyment of its citizens;
and
WHEREAS, Earth Day offers citizens and governments alike an
opportunity to work toward building a healthier and cleaner environment;
NOW THEREFORE, I, Allan Ekberg, Mayor of the City of Tukwila, do
hereby proclaim April 22, 2018 as:
Earth Day
in the City of Tukwila and encourage all citizens to join me in recognizing this
special observance.
Presented this 16th day of April, 2018.
Allan Ekberg, Mayor )
18
Office of the Mayor
City of Tukwila, Washington
PROCLAMATION
WHEREAS, the YWCA is committed to eliminating racism, empowering
women and promoting peace, justice, freedom and dignity for all; and
WHEREAS, on the last Friday of April each year hundreds of thousands
of people all across the United States of America gather with the YWCA to
spread awareness about the root causes of racism and encourage conversations
among diverse communities; and
WHEREAS, the City of Tukwila supports the YWCA mission and works
to eliminate racial inequity through internal practices, citywide initiatives and
partnerships with other institutions and the community; and
WHEREAS, the City of Tukwila and the YWCA believe that individuals
and whole communities must be engaged in a conversation about racism and
speak out collectively, with one voice, and pledge to stand against racism; and
WHEREAS, Tukwila residents value initiatives that will end race -based
disparities -and make the world a more equitable, inclusive and dignified place
for all to live;
NOW THEREFORE, I, Allan Ekberg, Mayor of the City of Tukwila, do
hereby proclaim:
A Stand Against Racism
April 26 - 29, 2018 in the City of Tukwila and encourage all public officials,
educators, businesses, community leaders and the residents of Tukwila to
participate in this observance and commit themselves to stand against racism
whenever and wherever it may appear.
Presented this 16th day of April, 2018.
Allan Ekberg, Mayor
20
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
04/16/18
HH di/
yr
(/)
❑ Ordinance
Mtg Date
❑ Bid Award
Mty Date
❑ Public Hearing
Mtg Date
❑ Other
AItg Date
Mtg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ Pe7R ❑ Police
11 PW
SPONSOR'S Council is being asked to approve the second contract for the Water Reservoir and Pump
SUMMARY Station Feasibility Study. WA State Department of Health is requiring that the City provide
additional water storage and this agreement will study the possibility of using Highline
Water District's CrestView Reservoir's extra capacity instead of building a new reservoir.
Carollo Engineers requires additional time to complete the study. Council is being asked to
approve the Carollo Engineers' agreement for $46,070.00 (balance from first contract).
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 04/09/ 18 COMMITTEE CHAIR:
' Transportation
Cmte
❑ Planning Comm.
THOMAS MCLEOD
ITEM INFORMATION
ITEM No.
5.C.
CAS NUMBER:
STAFF SPONSOR: HENRY HASH
ORIGINAL AGENDA DATE: 04/16/18
AGENDA ITI?tit TI11.1'. Water Reservoir and Pump Station
Second Feasibility Study Consultant Agreement with Carollo Engineers
CC1'EGORY ❑ Discussion
A1tg Date
/1
Motion
Date 04/16/18
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mty Date
❑ Public Hearing
Mtg Date
❑ Other
AItg Date
Mtg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ Pe7R ❑ Police
11 PW
SPONSOR'S Council is being asked to approve the second contract for the Water Reservoir and Pump
SUMMARY Station Feasibility Study. WA State Department of Health is requiring that the City provide
additional water storage and this agreement will study the possibility of using Highline
Water District's CrestView Reservoir's extra capacity instead of building a new reservoir.
Carollo Engineers requires additional time to complete the study. Council is being asked to
approve the Carollo Engineers' agreement for $46,070.00 (balance from first contract).
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 04/09/ 18 COMMITTEE CHAIR:
' Transportation
Cmte
❑ Planning Comm.
THOMAS MCLEOD
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPI:NDII'URI? RI:QUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$46,070.00 $50,000.00 $0.00
Fund Source: 401 WATER FUND (PAGE 71, 2017 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
04/16/18
MTG. DATE
ATTACHMENTS
04/16/18
Informational Memorandum dated 04/06/18
Page 71, 2017 CIP
Carollo Engineers' Consultant Agreement
Minutes from the Transportation & Infrastructure Committee meeting of 04/09/18
22
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director
BY: Mike Cusick, Senior Program Manager
CC: Mayor Ekberg
DATE: April 6, 2018
SUBJECT: Water Reservoir and Puma Station
Project No. 91240102
Consultant Agreement
ISSUE
Approve a new consultant agreement with Carollo Engineers (Corollo) to complete the Water
Reservoir and Pump Station Study.
BACKGROUND
On November 21, 2017, Contract No. 17-199 with Carollo was issued to study the possibility of
Tukwila using extra capacity in Highline Water District's Crestview Reservoir. Tukwila must meet
the Washington State Department of Health's requirement for additional water storage. Using
excess capacity in an existing reservoir instead of Tukwila building a new reservoir was the focus
of the Water Reservoir and Pump Station Study.
DISCUSSION
Carollo needs additional time to complete the study due to scheduling issues. The original contract
with Carollo expired in February 2018 and staff was unable to process a supplemental agreement
before the expiration date. A new contract with the same consultant is necessary in this instance
instead of a supplemental agreement.
FINANCIAL IMPACT
There will be no new financial impact to the design budget as the new agreement will use the
remaining funds.
Water Reservoir and Pump Station Study
Carollo Engineers
Agreement 2018 Budget
$46,070.00 $50,000.00
RECOMMENDATION
Council is being asked to approve the new consultant agreement with Carollo Engineers for the
Water Reservoir and Pump Station Study in the amount of $46,070.00 and consider this item on
the Consent Agenda at the April 16, 2018 Regular Meeting.
Attachments. 2017 CIP, Page 71
Carollo Consultant Agreement with Scope of Work
W:\PW Eng \PROJECTS\A- WT Projects\Water Reservoir Siting Study (91240102)\Info Memo Carollo Reservoir Study 031918 docx
23
24
PROJECT:
DESCRIPTION:
JUSTIFICATION:
STATUS:
MAINT. IMPACT:
COMMENT:
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
Water Reservoir and Pump Station Project No. 91240102
Design and construct a new 1.5 million gallon water storage reservoir with a 3,300 gpm pump station.
The Department of Health is requiring that the City provide additional water storage in the 360 pressure zone,
which includes the Commercial Business District. A pump station is needed for fire flow.
Design funds in 2017 will study the possibility of using Highline's CrestView Reservoir's extra capacity instead of
building a new reservoir. Siting study in 2013 showed optimal site location in the Manufacturing/Industrial Center
(MIC). May also be included in new PW Shop facilities.
Additional staff will be needed to provide maintenance for the new reservoir and pumps.
The pump station may not be required depending on the location of the proposed reservoir.
FINANCIAL
(in $000's)
Through Estimated
2015 2016 2017
2018
2019
2020
2021
2022
BEYOND TOTAL
EXPENSES
Design
26
50
500
500
1,076
Land (R/W)
100
100
Const. Mgmt.
400
400
800
Construction
2,600
2,600
5,200
TOTAL EXPENSES
26 1
0
50
0
600
3,500 '
3,000
0
0
7,176
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Bond
3,000
3,000
6,000
Mitigation Expected
0
Utility Revenue
26
0
50
0
600
500
0
0 0
1,176
TOTAL SOURCES
26
0
50
0
600
3,500
3,000
0_i_ 0
7,176
Location to be determined.
2017 - 2022 Capital Improvement Program 71
25
26
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
CONSULTANT AGREEMENT FOR
ENGINEERING SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City", and Carollo Engineers, hereinafter referred to as "the Consultant", in
consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform engineering services
in connection with the project titled Water Reservoir and Pump Station.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement: Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending December 31,2018, unless sooner
terminated under the provisions hereinafter specified. Work under this Agreement shall
commence upon written notice by the City to the Consultant to proceed. The Consultant shall
perform all services and provide all work product required pursuant to this Agreement no later
than September 4, 2018 unless an extension of such time is granted in writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $46,070.00 without express written modification of the Agreement signed by the
City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
27
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances
and regulations, applicable to the services rendered under this Agreement.
7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, to the extent caused by the negligent acts, errors or
omissions of the Consultant in performance of this Agreement, except for injuries and damages
caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence. It is further specifically
and expressly understood that the indemnification provided herein constitutes the Consultant's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of
this section shall survive the expiration or termination of this Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage provided
by such insurance, or otherwise limit the City's recourse to any remedy available at law or in
equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury
and property damage of $1,000,000 per accident. Automobile Liability insurance
shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be
written on Insurance Services Office (ISO) form CA 00 01 or a substitute form
providing equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $1,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability
arising from premises, operations, independent contractors and personal injury and
advertising injury. The City shall be named as an insured under the Consultant's
Commercial General Liability insurance policy with respect to the work performed
for the City.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
28 CA revised : 1-2013
Page 2
4. Professional Liability with limits no less than $1,000,000 per claim and $1,000,000
policy aggregate limit. Professional Liability insurance shall be appropriate to the
Consultant's profession.
B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they
shall be primary insurance with respect to the City. Any Insurance, self-insurance, or
insurance pool coverage maintained by the City shall be excess of the Consultant's
insurance and shall not be contributed or combined with it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
D. Verification of Coverage. Consultant shall furnish the City with original certificates and
a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Consultant
before commencement of the work. Certificates of coverage and endorsements as
required by this section shall be delivered to the City within fifteen (15) days of execution
of this Agreement.
E. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds
due the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
the Consultant, or any employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent
upon or resulting from the award or making of this contract. For breach or violation of this
warrant, the City shall have the right to annul this contract without liability, or in its discretion
to deduct from the contract price or consideration, or otherwise recover, the full amount of
such fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, religion, creed, color, national
origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political
affiliation or the presence of any disability in the selection and retention of employees or
procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
CA revised : 1-2013
Page 3
29
13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law: Venue: Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in
any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action
arising from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any
other provisions hereof and all other provisions shall remain fully enforceable. The
provisions of this Agreement, which by their sense and context are reasonably intended to
survive the completion, expiration or cancellation of this Agreement, shall survive termination
of this Agreement.
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
Carollo Engineers, Inc.
1218 Third Avenue, Suite 1600
Seattle, WA 98101
18. The Consultant shall not be responsible for warranties, guarantees, fitness for a particular
purpose, breach of fiduciary duty, loss of anticipated profits or for economic, incidental or
consequential damages to the City or any third party arising out of breach of contract,
termination, or for any other reason whatsoever. Additionally, the Consultant shall not be
responsible for acts and decisions of third parties, including governmental agencies, other
than the Consultant's subconsultants, that impact project completion and/or success.
19. Standard of Care. The Consultant shall perform the services required hereunder in
accordance with the prevailing industry standard of care by exercising the skill and ability
ordinarily required of engineers performing the same or similar services, under the same or
similar circumstances, in the State of Washington
20. City -Provided Information and Services. The City shall furnish the Consultant available
studies, reports and other data pertinent to the Consultant's services; obtain or authorize the
Consultant to obtain or provide additional reports and data as required; furnish to the
3 ocA revised . 1-2013
Page 4
Consultant services of others required for the performance of the Consultant's services
hereunder, and the Consultant shall be entitled to use and rely upon all such information and
services provided by the City or others in performing the Consultant's services under this
Agreement.
21. Estimates and Projections. The Consultant has no control over the cost of labor, materials,
equipment or services furnished by others, over the incoming water quality and/or quantity,
or over the way the City's plant and/or associated processes are operated and/or maintained.
Data projections and estimates are based on the Consultant's opinion based on experience
and judgment. The Consultant cannot and does not guarantee that actual costs and/or
quantities realized will not vary from the data projections and estimates prepared by the
Consultant and the Consultant will not be liable to and/or indemnify the City and/or any third
party related to any inconsistencies between the Consultant's data projections and estimates
and actual costs and/or quantities realized by the City and/or any third party in the future.
22. Third Parties. The services to be performed by the Consultant are intended solely for the
benefit of the City. No person or entity not a signatory to this Agreement shall be entitled to
rely on the Consultant's performance of its services hereunder, and no right to assert a claim
against the Consultant by assignment of indemnity rights or otherwise shall accrue to a third
party as a result of this Agreement or the performance of the Consultant's services
hereunder.
23. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
DATED this
day of , 2018.
CITY OF TUKWILA CAROLLO ENGINEERS, INC.
Allan Ekberg, Mayor
Attest/Authenticated:
By: LvA9L
Printed
Name: Lara R. Kammereck, P.E., PMP
Title: Vice President
Approved as to Form:
City Clerk, Christy O'Flaherty Office of the City Attorney
CA revised 1-2013
Page 5
31
32
Highline water district intertie
Water district 75 intertie
Water district #75 intertie
EXHIBIT A
CITY OF TUKWILA
PRELIMINARY WATER RESERVOIR AND PUMP STATION FEASIBILITY STUDY
The City of Tukwila (City) has proposed leasing storage from Highline Water District (Highline)
rather than construct a City owned 1.3 MG reservoir and pump station, which was identified in
the City's 2013 Comprehensive Water Plan. In 2014, the City and Carollo evaluated sites for a
City owned reservoir and identified Cerini Hill (abandoned SWAT training facility) as the
preferred location for the planned $7,180,000 reservoir and pump station. This study will
consider the operational and cost effectiveness of leasing storage from Highline.
• Carollo Engineers, Inc. will be referred to as "Consultant" in this document.
• City of Tukwila will be referred to as "City" in this document.
• Highline Water District will be referred to as "Highline" in this document.
• The City will obtain water quality on Highline's finished water quality in electronic format.
No water quality data will be collected.
• No new water quality data will be collected as part of the study.
• The 2013 Water System Plan hydraulic model will be used as the basis for the analysis.
• The City will obtain costs for leasing storage from Highline.
• All costs will be AACE Class V estimates.
TASKS
1. Summarize Water Quality - Summarize finished water quality from Highline and the City. It
is assumed the City will obtain the water quality data and provide it electronically. Compare
water quality to primary and secondary drinking water standards. No mixing study or
evaluating the corrosively either Highline or City water will be conducted as part of this work.
However, the data will be reviewed to confirm data availability for a future study. Additional
data collection will be recommended, if needed.
2. Purpose of Storage - Establish City's potential uses for the Highline reservoir (emergency
storage, fire storage, equalizing, etc.). Estimate the frequency of use, volume of storage and
flow rates required for each potential use.
o Meeting No. 1 — Storage Uses - Review water quality and identify storage uses for
leased reservoir with City staff. Establish criteria for hydraulic modeling and
comparison of alternatives.
o Meeting No. 3 — Highline Coordination - Meet with Highline Staff to discuss leasing
storage. Review purpose of uses, potential operations, and known infrastructure
challenges. Identify limitations by either Highline or the City.
3. System Analysis
o Update hydraulic model - Update the hydraulic model to incorporate piping changes
identified in the 2016 Pipeline Asset Management Update project. Develop potential
PRV settings for the Highline intertie based on the potential storage uses. Update
pw://Carollo/Documents/Client/WA/Tukwila/io933Aoo/Project Mgmt/Contracts/Tukwila Reservoir Analysis Scope of Work.docx Page i of 2
33
EXHIBIT A
short-term modeling scenario to the year 2020. Demands will be increased based on
the 2013 Plan using a single multiplication factor across all model nodes. It is
anticipated that supply levels will also need to be increased to match the demand.
o Level of Service - Evaluate ability for leased Highline storage to meet designated
uses for the short-term (2020) and long-term (2035) planning horizon. Evaluate Peak
Hour Demand (PHD) and Maximum Day Demand (MDD) plus Fire Flow using the
criteria identified in the 2013 Water System Plan. Identify any conveyance
improvements need to use the leased storage. Recommend piping improvements for
any new deficiencies caused by the removal of a City owned reservoir. Prepare
AACE Class V costs for the updated intertie and any new distribution system
improvements.
o Comoare Alternatives - Compare hydraulic modeling results for the 2013 Water
System Plan, 2014 Reservoir Siting Analysis, and the leased Highline Reservoir
scenarios. Prepare charts and tables to summarize differences in levels of service
and costs. It is anticipated that Highline will provide the cost of the leased storage
and any related improvements in Highline's system. Select a preferred Alternative for
City implementation.
o Meeting No. 2 Preferred Alternative - Review level of service and comparison of
alternatives with City staff. Select a preferred Alternative.
4. Technical Memorandum No. 1 - Prepare a short Technical Memorandum (TM)
documenting the study tasks. It is anticipated that the TM will be included as part of a DOH
Project Report for the preferred alternative.
5. Project Management - Direct all activities within the study as assigned by the City and
maintain the project within the contracted scope, schedule, and budget. This includes
project administration, monthly invoicing, client and team coordination and quality
assurance/quality control review. A study duration of 3 months is assumed for budgeting
purposes.
pw://Carollo/Documents/Client/WA/Tukwilahog33Aoo/Project Mgmt/Contracts/Tukwila Reservoir Analysis Scope of Work docx ' Page 2 of 2
34
EXHIBIT B
CITY OF TUKWILA
PRELIMINARY WATER RESERVOIR AND PUMP STATION FEASIBILITY STUDY
TASK /DESCRIPTION
2
73 �,�
U' c0
v E
E:
45 Fr1
:�
v
2'o
c) a_
c.173
m
Q
o
E
o
a. 1-
Y
= o
co N
o m
< o)
co -
(.
as
m
o,
T�
U
o1-
c-
o
a,
U
Total
Hours
w
Laboro
Cost
OTHER DIRECT COSTS
TOTAL
COST
Travel PECE
and
Printing
$11.70
Total
ODC
Total Labor Rate
$ 226
$ 175
$ 155
$ 135
$ 135
$ 90
Tasks
1
2
3
4
5
Water Quality
Purpose of Storage
System Analysis
TM No. 1
Project Managemer
2.0
4.0
8.0
4.0
4.0
2.0
12.0
16.0
8.0
16.0
8.0
8.0
16.0
4.0
0.0
16.0
24.0
80.0
24.0
2.0
0.0
2.0
8.0
8.0
0.0
1.0
1.0
1.0
0.0
_ 2.5
29
51
129
48
25
$ 4,292
$ 7,844
$ 19,058
$ 7,244
$ 4,199
$ - $ 339
$ 15 $ 597
$ 25 $ 1,509
$ 100 $ 562
$ - $ 287
$ 339
$ 611
$ 1,534
$ 662
$ 287
$ 4,631
$ 8,455
$20,592
$ 7,906
$ 4,486
I
Total
22.0
54.0
36.0
146.0
18.0
5.5
282
42,637
$ 140 $ 3,294
$ 3,433
$ 46,070
Uoi 2/23/2018
1 of 1
36
City of Tukwila
City Council Transportation & Infrastructure Committee
TRANSPORTATION & INFRASTRUCTURE COMMITTEE
Meeting Minutes
April 9, 2018 - 5:30 p.m. - Foster Conference Room, 6300 Building
Councilmembers: Thomas McLeod, Chair; De'Sean Quinn, Zak Idan
Staff: David Cline, Henry Hash, Pat Brodin, Steve Carstens, Ryan Larsen, Mike Ronda,
Gail Labanara, Brandon Miles, Laurel Humphrey
CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. Consultant Agreement: Water Reservoir & Pump Station
Staff is seeking Council approval of an agreement with Carollo Engineers in the amount of
*$46,070.00 for completion of the Water Reservoir and Pump Station Study. Carollo was hired
in November 2017 to study the possibility of Tukwila using extra capacity in Highline Water
District's Crestview Reservoir instead of building a new reservoir to be compliant with state
storage requirements. Carollo needs additional time to compete the study, and this new
agreement will have no financial impact to the design budget as it will use remaining funds.
UNANIMOUS APPROVAL. FORWARD TO APRIL 16, 2018 REGULAR CONSENT AGENDA.
B. Agreement: Central Business District Sanitary Sewer Rehabilitation Design
Staff is seeking Council approval of an agreement with RH2 Engineering, Inc. in the amount of
$44,993.00 for design of the 2018-A Central Business District (CBD) Sanitary Sewer Rehabilitation
Project. The City has re -lined over 10,000 feet of sanitary sewer pipe as part of this program and is
completing additional sections as budget allows. UNANIMOUS APPROVAL. FORWARD TO APRIL
16, 2018 REGULAR CONSENT AGENDA.
C. Agreement: Central Business District Sanitary Sewer Rehabilitation Construction Management
Staff is seeking Council approval of an agreement with RH2 in the amount of $79,949.00 for
construction engineering/construction management of the CBD Sanitary Sewer Rehabilitation
Project. The City awarded the construction contract to Michels Construction on March 5, 2018
and intends to staff the inspection of this project with consultant services under City project
manager oversight. RH2 Engineering was selected as the most qualified of three firms.
UNANIMOUS APPROVAL. FORWARD TO APRIL 16, 2018 REGULAR CONSENT AGENDA.
D. Agreement: 2018 Annual Small Drainage Program
Staff is seeking Council approval of an agreement with KPG Inc. in the amount of $79,570.00
for design of the 2018 Small Drainage Program. This program repairs and installs surface water
infrastructure identified through maintenance activities and resident complaints, and for2018
staff has identified five projects for design and three for feasibility as described in the memo.
The 2018 design budget is $80,000. UNANIMOUS APPROVAL. FORWARD TO APRIL 16, 2018
REGULAR CONSENT AGENDA.
37
38
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's revie
Council review
04/16/18
HH .
Ln
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
'
Mtg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police
11 Pll%
SPONSOR'S RH2 Engineering provided design services for the CBD Sanitary Sewer Rehabilitation
SUMMARY Project. For construction management/inspection of the sewer rehabilitation project, three
consultants were considered from the MRSC Consultant Roster. RH2 Engineering was
chosen for construction management/inspection services. Council is being asked to
approve the RH2 Engineering's construction management agreement for $79,949.00.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 04/09/18 COMMITTEE CHAIR:
11 Transportation
ITEM INFORMATION
ITEM No.
5.D.
STAFF SPONSOR: HENRY HASH
ORIGINAL AGENDA DATE: 04/16/18
AGENDA ITEM M TITLI CBD
Construction
Sanitary
Sewer Rehabilitation
Management Agreement with RH2 Engineering
CATEGORY ❑ Discussion
Mtg Date
Motion
Date 04/16/18
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
'
Mtg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police
11 Pll%
SPONSOR'S RH2 Engineering provided design services for the CBD Sanitary Sewer Rehabilitation
SUMMARY Project. For construction management/inspection of the sewer rehabilitation project, three
consultants were considered from the MRSC Consultant Roster. RH2 Engineering was
chosen for construction management/inspection services. Council is being asked to
approve the RH2 Engineering's construction management agreement for $79,949.00.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 04/09/18 COMMITTEE CHAIR:
11 Transportation
Cmte
❑ Planning Comm.
THOMAS MCLEOD
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMIT
Public Works Department
IEE Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPI NDITURI RI';QUIRT D AMOUNT BUDGETED APPROPRIATION REQUIRED
$79,949.00 $120,000.00 $0.00
Fund Source: 402 SEWER FUND (PAGE 81, 2017 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
04/16/18
MTG. DATE
ATTACHMENTS
04/16/18
Informational Memorandum dated 04/06/18
CM Support Selection Ranking
2017 CIP, page 81
RH2 Engineering's Agreement with Scope of Work
Minutes from the Transportation & Infrastructure Committee meeting of 04/09/18
40
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
TO: Transportation & Infrastructure Committee
FROM: Henry Hash, Public Works Director
BY: Michael Ronda, Project Manager - Construction
CC: Mayor Ekberg
DATE: April 6, 2018
SUBJECT: CBD Sanitary Sewer Rehabilitation
Project Number 91140203
2018 Construction Management Contract with RH2
ISSUE
Approve an agreement with RH2 for construction engineering/construction management (CM)
support for the 2018 Commercial Business District (CBD) Sanitary Sewer Rehabilitation Project.
BACKGROUND
Council awarded the construction contract for the 2018 CBD Sanitary Sewer Rehabilitation Project
to Michels on March 5, 2018 for $449,633.25 (plus a 20% contingency). The City intends to staff
the inspection of this project with consultant services under Tukwila Project Manager (PM)
oversight. Three consultants were short listed from MRSC's Consultant Roster and specific
information was requested for final screening. RH2 Engineering was the successful consultant and
has the best mix of resources to provide appropriate support.
DISCUSSION & FISCAL IMPACT
The RH2 CM team will provide both extended engineering support during construction (ESDC) and
on-site construction management/inspection services. The construction is scheduled to be
performed at night to avoid disruption to transportation corridors in the Tukwila retail core. The total
fee for this construction management contract is $79,949.00 and is well within budget:
CBD Sewer Rehabilitation CM Services
RH2 Agreement
$79,949.00
2018 Budget
$120,000.00
RECOMMENDATION
Council is being asked to approve the construction management agreement with RH2 Engineering,
Inc in the amount of $79,949.00 for the CBD Sanitary Sewer Rehabilitation Project and consider
this item on the Consent Agenda at the April 16, 2018 Regular Meeting.
Attachments: CM Support Selection Ranking
Page 81, 2017-2022 CIP
CM Consultant Services Contract Scope and Fee with RH2
W:1PW Eng1PROJECTSIA- SW Projects\CBD Sewer Rehabilitation (91140203)12018 CBD Sewer Rehab\Construcbnn\Consultant Selection1(010) - CM Scope And Encumbrances\Info Memo 2018 CBD Sewer - CM Contract -
Final Docx
41
42
2018 CBD Sewer Rehab - Qualification Review 1)
OUTSTANDING; 2) AVERAGE/ADEQUATE; 3) INSUFFICIENT INFORMATION; 4) NO
INFORMATION
Relevant Project Experience
4
2
/so/
1
Quality of previous performance
1
2
2
Project Team & Availability of Key Team Members
4
2
2
Resumes/References
4
2
2
Knowledge of City Plans & Process
1
2
1
TOTALS
(Lowest Total Score is best)
14
10
8
Firm Rank
(1 -4, Lowest = Best)
3
2
1
W:\PW Eng\PROJECTS\A- SW Projects\CBD Sewer Rehabilitation (91140203)\2018 CBD Sewer Rehab\Construction\Consultant Selection\(005) - CM Consultant
Selection\2018 CBD Sewer Rehab - CM Support Rating-MER.xls
W
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: CBD Sanitary Sewer Rehabilitation Project No. 91140203
DESCRIPTION:
JUSTIFICATION:
STATUS:
MAINT. IMPACT:
COMMENT:
The asbestos concrete pipe in the CBD (commercial business district) is approximately 45 years old and
becoming soft. Slip lining the pipe will reinforce the strength with little impact to roadways and minimal excavation.
If the pipe collapses, the street will have to be excavated and the cost of the repairs will be significant. In the
last five years we have had four major pipe failures on Andover Park West and Andover Park East.
In 2014 and 2015, over 10,500 feet of asbestos sanitary sewer pipe were relined. In 2016 through 2018,
20,000 feet of asbestos sewer is scheduled to be relined.
Reduced maintenance and repair costs.
A Public Works Trust Fund loan was successfully obtained in 2012 for $750k.
FINANCIAL Through Estimated
2018
2019
2020
2021
2022
BEYOND TOTAL
EXPENSES
Project Location
;,�,w1 ±�`
n Isaac
'ili>~'f...S.
�� .�
Design
323
37
45
45
45
Land (R/VV)
1 ,
f{.. ilA.
p
C]
Const. Mgmt.
112
85
120
120
120
Construction
736
1,540
1,100
1,100
1,049
TOTAL EXPENSES
1,172
1,662
1,265
1,265
1,214
0
0
0
FUND SOURCES
Awarded Grant
PW Trust Fund
750
Mitigation Actual
Mitigation Expected
Utility Revenue
422
1,662
1,265
1,265
1,214
0
0
0
TOTAL SOURCES
1,172
1,662
1,265
1,265
1,214
0
0
0
495
1
557
5,525
6,578
44 2017 - 2022 Capital Improvement Program
81
0
750
0
0
5,828
6,578
Project Location
;,�,w1 ±�`
n Isaac
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�� .�
1
11'
f{.. ilA.
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9..
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{
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di) I
44 2017 - 2022 Capital Improvement Program
81
0
750
0
0
5,828
6,578
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
CONSULTANT AGREEMENT FOR ENGINEERING DESIGN SERVICES FOR THE 2018 CBD Sewer
CIPP Lining — SDC
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City", and RH2 Engineering, Inc., hereinafter referred to as "the Consultant", in
consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the city to perform the engineering
services in connection with the project title 2018 CBD Sewer CIPP Lining — SDC.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement: Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending December 31. 2018, unless
sooner terminated under the provisions hereinafter specified. Work under this Agreement
shall commence upon written notice by the City to the Consultant to proceed. The
Consultant shall perform all services and provide all work product required pursuant to this
Agreement no later than December 31. 2018 unless an extension of such time is granted in
writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall
not exceed $79,949.00 without express written modification of the Agreement signed by
the City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be
made to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will
be made promptly upon its ascertainment and verification by the City after the
completion of the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary
to complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
45
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services rendered under this Agreement.
7 Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, arising out of or resulting from the acts, errors or
omissions of the Consultant in performance of this Agreement, except for injuries and
damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's
liability hereunder shall be only to the extent of the Consultant's negligence. It is further
specifically and expressly understood that the indemnification provided herein constitutes the
Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the
purposes of this indemnification. This waiver has been mutually negotiated by the parties.
The provisions of this section shall survive the expiration or termination of this Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at
law or in equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident. Automobile Liability
insurance shall cover all owned, non -owned, hired and leased vehicles.
Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a
substitute form providing equivalent liability coverage. If necessary, the policy
shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $1,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be written on ISO occurrence form CG 00 01 and shall cover
liability arising from premises, operations, independent contractors and personal
injury and advertising injury. The City shall be named as an insured under the
Consultant's Commercial General Liability insurance policy with respect to the
work performed for the City.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
CA revised . 1-2013
46
Page 2
4. Professional Liability with limits no less than $1,000,000 per claim and
$1,000,000 policy aggregate limit. Professional Liability insurance shall be
appropriate to the Consultant's profession.
B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they
shall be primary insurance with respect to the City. Any Insurance, self-insurance, or
insurance pool coverage maintained by the City shall be excess of the Consultant's
insurance and shall not be contributed or combined with it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
D. Verification of Coverage. Consultant shall furnish the City with original certificates and
a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the
Consultant before commencement of the work. Certificates of coverage and
endorsements as required by this section shall be delivered to the City within fifteen (15)
days of execution of this Agreement.
E. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds
due the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
the Consultant, or any employee of the Consultant.
10. Covenant Aaainst_Continaent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent
upon or resulting from the award or making of this contract. For breach or violation of this
warrant, the City shall have the right to annul this contract without liability, or in its discretion
to deduct from the contract price or consideration, or otherwise recover, the full amount of
such fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, religion, creed, color, national
origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political
affiliation or the presence of any disability in the selection and retention of employees or
procurement of materials or supplies.
CA revised : 1-2013
Page 3
47
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non-Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to
do so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law: Venue: Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in
any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action
arising from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any
other provisions hereof and all other provisions shall remain fully enforceable. The
provisions of this Agreement, which by their sense and context are reasonably intended to
survive the completion, expiration or cancellation of this Agreement, shall survive termination
of this Agreement.
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
RH2 Engineering, Inc.
22722 29th Drive SE, Suite 210
Bothell, Washington 98021
18. Entire Agreement: Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
48CA revised : 1-2013
Page 4
DATED this day of , 20
CITY OF TUKWILA CONSULTANT
By:
Allan Ekberg, Mayor
Attest/Authenticated:
Printed Name:
Title:
Approved as to Form:
City Clerk, Christy O'Flaherty Office of the City Attorney
CA revised : 1-2013
Page 5
49
50
EXHIBIT A
Scope of Work
City of Tukwila
2018 CBD Sewer CIPP Lining - Services During Construction
March 2018
Background
The City of Tukwila (City) has awarded a contract to Michels Construction, using the design -bid -build process,
to construct the 2018 Central Business District cured -in-place pipe lining project. Work is anticipated to start
in this summer and to continue for two (2) to three (3) months. RH2 Engineering, Inc. (RH2) was selected to
perform the construction inspection and administration for this project under the direction of the City's
Project Manager (PM). The following is a scope of work to provide onsite construction inspection and
construction administration to the City for this project.
Task 1— Services During Construction (SDC) for Central Business District Sanitary
Sewer Rehabilitation
Objective: Assist the City with technical efforts during construction of the Central Business District Sanitary
Sewer Rehabilitation project, including on-site construction inspection.
Approach:
1.1 Pre -construction Meeting — Prepare for and lead one (1) pre -construction conference. Prepare an
agenda and meeting minutes for the pre -construction conference.
1.2 Submittal Review — Review shop drawings, submittals, and change order proposals of those items
requested in the technical specifications. Provide a written response to the contractor and the City
for each shop drawing and submittal reviewed.
1.3 Requests for Information and Pay Requests — Review written requests for information (RFIs) and
quantities for pay requests and provide written responses to the contractor and the City following
City review. Generate pay estimates for processing by City's PM.
1.4 Modify contract drawings to include work performed as recorded by the onsite construction inspector
and from verified contractor notes.
1.5 Construction Observation — Provide on-site construction inspection and associated administrative
duties, including: observation of the contractor and its subcontractors, bid item quantity tracking,
communications with City staff, and other tasks required in the field.
1.6 Establish quantity tracking spreadsheet and/or other pay note records as required to keep tally of
daily totals of contract bid items. Establish data measurement and recording protocols in manner
approved by City.
Assumptions:
• The City is performing the lead role in construction management and contract administration. RH2 is
performing all on site duties of inspection and project coordination under the supervision of the City.
• For Task 1.5, construction is assumed to last approximately ten (10) hours each day for twenty-five
(25) days during two separate phases of work. The first phase is expected to be roughly one week and
1
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Client Name
Project Name
Exhibit A
Scope of Work
will investigate and verify the assumptions of the design. The second phase will be to carry out all
other scope of the construction contract. An RH2 Engineering, Inc., (RH2) team member will be present
at all times during on site investigation and construction.
• Construction phase services are variable in nature and depend in part on the contractor's approach to
the project. RH2's estimate is based upon previous experience with Michels Construction and their
construction approach and effort.
Provided by the City:
• Approve RFI responses to the contractor.
• Help to process the contractor's pay requests once quantities have been recorded and agreed to by
RH2 and Michels.
RH2 Deliverables:
• Pre -construction conference administration and documentation, including pre -construction
conference meeting agenda and minutes.
• On-site construction inspection and associated reports.
• Pay note records and Pay Estimate ledgers
• Initial coordination and responses to construction and materials submittals, RFI's and other project
correspondence.
• Design revisions as required to address changed conditions subject to the Management Reserve
protocol discussed below.
• Utility and/or permit field coordination in support of the project scope and objectives.
• Meetings and correspondence with the City and contractor, as needed, within the budgeted hours
identified in Exhibit B — Fee Estimate of Time and Expense.
Task 2 — Project Management for Central Business District Sanitary Sewer
Rehabilitation
Objective: Coordinate with City staff; monitor scope, budget, and schedule; review and issue construction
management (CM)/construction engineering (CE) invoices; and maintain project files and records for the
Central Business District Sanitary Sewer Rehabilitation project.
Approach:
2.1 Coordinate with City staff on schedule, progress, and technical questions.
2.2 Prepare for and attend two (2) construction progress meetings. Prepare an agenda and meeting
minutes for the construction progress meetings.
2.3 Prepare CM/CE invoices. Review for consistency and monitor budget spent. Provide monthly status
updates.
Provided by the City:
• Attendance at construction meetings by members of the City's staff.
52 3/27/2018 2:36 PM
2
Z:\NewBusiness\Proposal\TUK\20180314_TUK_M18045_CBD Sewer Rehab SDC\RH2 Contract - 2018 CBD Sewer CIPP-ExA-MERMarkup.docx
Client Name
Project Name
Exhibit A
Scope of Work
Task 3 — Management Reserve
Objective: RH2 has specified a contingency as part of the Fee Estimate to accommodate for changed
conditions or unforeseen complications that may arise during the project. In this event, RH2 will notify the
City of the time and expense warranted to address the new issue(s) that arise and will request to authorize
use of the contingency funds. RH2 will not attempt to address these issues without the City's prior
authorization. RH2's PM will contact the City via email to request access to these funds should the need arise.
3
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54
73.3491
13 170 1680 76874 $ 3,075 I 5 79,949 1
EXHIBIT B
City of Tukwila
2018 CBD Sewer CIPP Lining SDC
Fee Estimate
5thfftnInesr ! SOH Engineer principal I Project Engineer AtinvIstradye
DpmcritIon Total Labor CAD Plots I CAD Plots - Copies i Technology TobI Expense
Half SIse i FuR Site i 11. I * 1 Chame
Classification 1 Professional I Professional IV ; Professional VIII ; Technician IV ; Administrative V I
Total Cost
1138.00 5175.00 1230.00 5140.00 5131.00
Tadashi A. Kibe Kenny E, Gomez John D. Hendron Steven D. Fletcher Stephanie A. Perkins
100% ACAD 90% ACAD 20% ACAD 70% ACAD
$ 2.50 S 10.00 $ 0.09 $ 0.545 2.50%
8 Sheets/Set 8 Sheets/Set
It... k 10C FOR CUM. AUSPICG PWIMICT .11NTANVIEWENRENAVILITATION 238 I 53 1 22 21 10 I 344 L5 51.4291 37 1 13 I 30 1 1560 I 51429 Is 2,367 I $ 53 736
1.1 aed .m0 psm. 11) reereermerwalem 2 12 $ 2,250 5 S 30 62-3 1S4 _1464
1 Li 104•03..!PF211FR1T7,3ATF,F11IPIP, 30111Th!'645"M_IPP£131.1* 26 5 4,366 ' .___Ji_._m.......
-114nMar MIrmwerls, and KM& NAG. fesiceiMM F247f 23 5 3,543 3543 RP $ 1.&11
_1s. Ammar paturd irwaer 16 21 $ 3,053 20
I 1.3 VAMP Cenntattion OfNevaNsin 190 3 254 $ 36,348 32 1500 MGM • atan
2.3 EGM/Iiii maraits enie1Ma toreaddwer maleNty tokrfienMatwaFt 4 2 1 8 5 1,263 WO 1 82
ITask 2 PROJECT MANAGEMENT FOR CENTRAL BUSINESS DISTRICT SANITARY SEWER RENABIUTATION J 2
12.0. Coordinate NR120tvlart nportlAns 3313warkgespirmond kadmNalamabei 2
i 22 /tome fat end aGen4 nars12km_rwiriarpna pra1cmss 4,43111w,
i 2.3 Prepare Invoices and monitor project budget
12
SO
4 I 25 ).) 1 5.200 1
8 $ 1,348
16 $ 3,042
4 $ 810
60 i 120 i 53001 1 202) 5 5 403
20 1348 $ 36 ! 5 1.384
501 120 3042 : $
146 , 5
20.1 3,188
0 810 -5
831
'Task 3 MANAGEMENT RESERVE
3.1 Manarment Reserve
110
130
5
1 142 IS
3150451
5 5
142 $
20045 20245 S 506 1 S 20 761
20,245 20245 5 306 $ 20,751
Subtotal_201,11 CBD Sewer CIPP UnIne -SIX Tasks
370
70
37
23
14 1 514 j 5
76.1741 37
170
1680
76874 15
3.0761 S
PROJECT TOTAL
370 70 37 23 14 1 514 J9 76,874 I 37
2.4)4.2424.211•••40.14)41I422I 4_114_10.0_400 Serm[1.0.63120451_,Er_2010C110 Son[C441.42•300-44)
24720142M PM
56
EXHIBIT C
RH2 ENGINEERING, INC.
2018 SCHEDULE OF RATES AND CHARGES
RATE LIST
RATE
UNIT
Professional I
$138
$/hr
Professional II
$153
$/hr
Professional III
$164
$/hr
Professional IV
$175
$/hr
ProfessionalV
$191
$/hr
Professional VI
$203
$/hr
Professional VII
$219
$/hr
Professional VIII
$230
$/hr
Professional IX
$230
$/hr
Technician I
$100
$/hr
Technician II
$107
$/hr
Technician III
$132
$/hr
Technician IV
$140
$/hr
Administrative I
$69
$/hr
Administrative II
$81
$/hr
Administrative III
$96
$/hr
Administrative IV
$114
$/hr
Administrative V
$131
$/hr
CAD/GIS System
$27.50
$/hr
CAD Plots - Half Size
$2.50
price per plot
CAD Plots - Full Size
$10.00
price per plot
CAD Plots - Large
$25.00
price per plot
Copies (bw) 8.5" X 11"
$0.09
price per copy
Copies (bw) 8.5" X 14"
$0.14
price per copy
Copies (bw) 11" X 17"
$0.20
price per copy
Copies (color) 8.5" X 11"
$0.90
price per copy
Copies (color) 8.5" X 14"
$1.20
price per copy
Copies (color) 11" X 17"
$2.00
price per copy
Technology Charge
2.50%
% of Direct Labor
Mileage
$0.545
price per mile
(or Current IRS Rate)
Subconsultants
15%
Cost +
Outside Services
at cost
Rates listed are adjusted annually.
57
58
City of Tukwila
City Council Transportation & Infrastructure Committee
TRANSPORTATION & INFRASTRUCTURE COMMITTEE
Meeting Minutes
April 9, 2018 - 5:30 p.m. - Foster Conference Room, 6300 Building
Councilmembers: Thomas McLeod, Chair; De'Sean Quinn, Zak Idan
Staff: David Cline, Henry Hash, Pat Brodin, Steve Carstens, Ryan Larsen, Mike Ronda,
Gail Labanara, Brandon Miles, Laurel Humphrey
CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. Consultant Agreement: Water Reservoir & Pump Station
Staff is seeking Council approval of an agreement with Carollo Engineers in the amount of
$46,070.00 for completion of the Water Reservoir and Pump Station Study. Carollo was hired
in November 2017 to study the possibility of Tukwila using extra capacity in Highline Water
District's Crestview Reservoir instead of building a new reservoir to be compliant with state
storage requirements. Carollo needs additional time to compete the study, and this new
agreement will have no financial impact to the design budget as it will use remaining funds.
UNANIMOUS APPROVAL. FORWARD TO APRIL 16, 2018 REGULAR CONSENT AGENDA.
B. Agreement: Central Business District Sanitary Sewer Rehabilitation Design
Staff is seeking Council approval of an agreement with RH2 Engineering, Inc. in the amount of
$44,993.00 for design of the 2018-A Central Business District (CBD) Sanitary Sewer Rehabilitation
Project. The City has re -lined over 10,000 feet of sanitary sewer pipe as part of this program and is
completing additional sections as budget allows. UNANIMOUS APPROVAL. FORWARD TO APRIL
16, 2018 REGULAR CONSENT AGENDA.
C. Agreement: Central Business District Sanitary Sewer Rehabilitation Construction Management
Staff is seeking Council approval of an agreement with RH2 in the amount of $79,949.00 for
construction engineering/construction management of the CBD Sanitary Sewer Rehabilitation
Project. The City awarded the construction contract to Michels Construction on March 5, 2018
and intends to staff the inspection of this project with consultant services under City project
manager oversight. RH2 Engineering was selected as the most qualified of three firms.
UNANIMOUS APPROVAL. FORWARD TO APRIL 16, 2018 REGULAR CONSENT AGENDA.
D. Agreement: 2018 Annual Small Drainage Program
Staff is seeking Council approval of an agreement with KPG Inc. in the amount of $79,570.00
for design of the 2018 Small Drainage Program. This program repairs and installs surface water
infrastructure identified through maintenance activities and resident complaints, and for2018
staff has identified five projects for design and three for feasibility as described in the memo.
The 2018 design budget is $80,000. UNANIMOUS APPROVAL. FORWARD TO APRIL 16, 2018
REGULAR CONSENT AGENDA.
59
60
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared b_y
Mayors reUi
Council review
04/16/18
HH ,t/�)
Motion
Date 04/16/18
V\
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police
11 Pll''
SPONSOR'S Council is being asked to approve the design contract with RH2 Engineering for the 2018-A
SUMMARY CBD Sanitary Sewer Rehabilitation Project. RH2 Engineering was selected from three firms
on the MRSC Consultant Roster. As budget allows, we continue with the ongoing sewer
improvements and this is design for the second portion of 2018, 2018-A. Council is being
asked to approve RH2 Engineering's design consultant agreement in the amount of
$44,993.00.
RI?VII?WI?D BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 04/16/18 COMMITTEE CHAIR: THOMAS
/1 Transportation
Cmte
❑ Planning Comm.
MCLEOD
ITEM INFORMATION
ITEM No.
5.E.
STAFF SPONSOR: HENRY HASH
ORIGINAL AGENDA DATE: 04/16/18
AGIi\IDA ITEM TUTU CBD Sanitary Sewer Rehabilitation
Design Consultant Agreement with RH2 Engineering for 2018-A
C.\TLGoRY ❑ Discussion
Mtg Date
►1
Motion
Date 04/16/18
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police
11 Pll''
SPONSOR'S Council is being asked to approve the design contract with RH2 Engineering for the 2018-A
SUMMARY CBD Sanitary Sewer Rehabilitation Project. RH2 Engineering was selected from three firms
on the MRSC Consultant Roster. As budget allows, we continue with the ongoing sewer
improvements and this is design for the second portion of 2018, 2018-A. Council is being
asked to approve RH2 Engineering's design consultant agreement in the amount of
$44,993.00.
RI?VII?WI?D BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 04/16/18 COMMITTEE CHAIR: THOMAS
/1 Transportation
Cmte
❑ Planning Comm.
MCLEOD
RECOMMENDATIONS:
SPONSOR/ADMIN.
CoNMrrrF.►:
Public Works Department
Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPRNDII'URI: REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$44,993.00 $45,000.00 $0.00
Fund Source: 402 SEWER FUND (PAGE 81, 2017 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
04/16/18
MTG. DATE
ATTACHMENTS
04/16/18
Informational Memorandum dated 04/06/18
Consultant Rating Sheet
2017 CIP, page 81
RH2 Engineering's Contract and Scope of Work
Minutes from the Transportation & Infrastructure Committee meeting of 04/09/18
62
City of Tukwila
Allan Ekberg, Mayor
Public Works Department -- Henry Hash, Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director /7(l,l
BY: Mike Cusick, Senior Program Manager
CC: Mayor Ekberg
DATE: April 6, 2018
SUBJECT: CBD Sanitary Sewer Rehabilitation
City Project No. 91140203
Design Consultant Selection and Agreement for 2018-A
ISSUE
Approve RH2 Engineering, Inc. to design the 2018-A CBD Sanitary Sewer Rehabilitation Project.
BACKGROUND
To date the City has re -lined over 10,000 feet of sanitary sewer pipe as part of CBD (Commercial
Business District) Sanitary Sewer Rehabilitation Program. For 2018, the City is under contract to
re -line approximately 4,000 feet of sewer pipe. As the overall sewer project proceeds, we are
completing sections as budget allows. In February 2018, we advertised the first construction
contract, which was awarded to Michels Corporation for $449,633.25. This design agreement will
continue the program for a second bid award in late 2018.
ANALYSIS & FISCAL IMPACT
Staff reviewed Statement of Qualifications from BHC Consultants, CHS Engineers and RH2
Engineering, Inc., which were listed in the Municipal Research and Services Center (MRSC)
Consultant Roster for design and construction management services for sewers. RH2 Engineers
(RH2) was selected for the design of the 2018-A CBD Sanitary Sewer Rehabilitation Project. RH2
has completed other design work for the City in the past and their work was satisfactory.
2018-A CBD Sanitary Sewer Rehabilitation
RH2 Agreement
$44,993.00
2018 Budget
$45,000.00
RECOMMENDATION
Council is being asked to approve the agreement with RH2 Engineering, Inc. in the amount of
$44,993.00 for the 2018-A CBD Sanitary Sewer Rehabilitation Project and consider this item on
the Consent Agenda at the April 16, 2018 Regular Meeting.
Attachments Consultants Rattng Sheet
2018 CIP Page 81
Consultant Agreement
Info Memo RH2 Eng 032218W:\PW Eng \PROJECTS\A- SW Projects\CBD Sewer Rehabilitation (91140203)\Info Memo RI -t2 Eng 032218 docx
63
64
2018 CBD Sewer Rehab Qualification Review (1= Top Choice, 2 = Second Choice, 3 = Third Choice)
Relevant Project Experience
1
1
2
Similar Size Projects
1
1
2
Ability to Coordinate with City Staff
1
2
2
Ability to keep project on schedule and within Budget
1
1
1
Project Team Availability of Key Team Members
1
1
1
Accuracy of Pasted Project
1
1
1
TOTALS
(Lowest Total Score is best)
6
7
9
Firm Rank
(1 - 3, Lowest = Best)
1
2
3
RH2 is Choosen for the 2018 SEWER REHAB PROJECT
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: CBD Sanitary Sewer Rehabilitation Project No. 91140203
DESCRIPTION:
JUSTIFICATION:
STATUS:
MAINT. IMPACT:
COMMENT:
The asbestos concrete pipe in the CBD (commercial business district) is approximately 45 years old and
becoming soft. Slip lining the pipe will reinforce the strength with little impact to roadways and minimal excavation.
If the pipe collapses, the street will have to be excavated and the cost of the repairs will be significant. In the
last five years we have had four major pipe failures on Andover Park West and Andover Park East.
In 2014 and 2015, over 10,500 feet of asbestos sanitary sewer pipe were relined. In 2016 through 2018,
20,000 feet of asbestos sewer is scheduled to be relined.
Reduced maintenance and repair costs.
A Public Works Trust Fund loan was successfully obtained in 2012 for $750k.
FINANCIAL Through Estimated
in $000's
2015 2016 2017
2018
2019
2020
2021
2022
BEYOND TOTAL
EXPENSES
Project Location
;,���, ', .- - "''
1
I
?
Design
323
37
45
45
45
.
1
495
Land (RNV)
1
•
gil
1
Const. Mgmt.
112
85
120
120
120
557
Construction
736
1,540
1,100 1
1,100
1,049
5,525
TOTAL EXPENSES
1,172
1,662
1,265
1,265
1,214
0
0
0
0
6,578
FUND SOURCES
Awarded Grant
0
PW Trust Fund
750
750
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
422
1,662
1,265
1,265
1,214
0
0
0
0
5,828
TOTAL SOURCES
1,172
1,662
1,265
1,265
1,214
0
0
0
0
6,578
2017 - 2022 Capital Improvement Program
66
81
Project Location
;,���, ', .- - "''
1
I
?
vilill
.
1
.per qd #
NV v[j
•
gil
2017 - 2022 Capital Improvement Program
66
81
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
9AGE', 0'+.10
Contract Number:
CONSULTANT AGREEMENT FOR
ENGINEERINGS SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City", and RH2 Engineering, INC (RH2), hereinafter referred to as "the
Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform Engineering Design
services in connection with the project titled CBD Sanitary Sewer Rehabilitation.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement: Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending eETC °J b . C-1 + , unless
sooner terminated under the provisions hereinafter specified. Work under this Agreement
shall commence upon written notice by the City to the Consultant to proceed. The
Consultant shall perform all services and provide all work product required pursuant to this
Agreement no later than April 2, 2019 unless an extension of such time is granted in writing
by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall
not exceed $44,993.03 without express written modification of the Agreement signed by
the City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be
made to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will
be made promptly upon its ascertainment and verification by the City after the
completion of the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary
to complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
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f:T F Kit..sli\L'\L PAG b\
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services rendered under this Agreement.
7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, arising out of or resulting from the acts, errors or
omissions of the Consultant in performance of this Agreement, except for injuries and
damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's
liability hereunder shall be only to the extent of the Consultant's negligence. It is further
specifically and expressly understood that the indemnification provided herein constitutes the
Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the
purposes of this indemnification. This waiver has been mutually negotiated by the parties.
The provisions of this section shall survive the expiration or termination of this Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at
law or in equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident. Automobile Liability
insurance shall cover all owned, non -owned, hired and leased vehicles.
Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a
substitute form providing equivalent liability coverage. If necessary, the policy
shall be endorsed to provide contractual liability coverage.
2. Commercial General Liability insurance with limits no less than $1,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be written on ISO occurrence form CG 00 01 and shall cover
liability arising from premises, operations, independent contractors and personal
injury and advertising injury. The City shall be named as an insured under the
Consultant's Commercial General Liability insurance policy with respect to the
work performed for the City.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
6C6A revised : 1-2013
Page 2
()RIGiNA
r: '
4. Professional Liability with limits no less than $1,000,000 per claim and
$1,000,000 policy aggregate limit. Professional Liability insurance shall be
appropriate to the Consultant's profession.
B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they
shall be primary insurance with respect to the City. Any Insurance, self-insurance, or
insurance pool coverage maintained by the City shall be excess of the Consultant's
insurance and shall not be contributed or combined with it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
D. Verification of Coverage. Consultant shall furnish the City with original certificates and
a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the
Consultant before commencement of the work. Certificates of coverage and
endorsements as required by this section shall be delivered to the City within fifteen (15)
days of execution of this Agreement.
E. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds
due the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
the Consultant, or any employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent
upon or resulting from the award or making of this contract. For breach or violation of this
warrant, the City shall have the right to annul this contract without liability, or in its discretion
to deduct from the contract price or consideration, or otherwise recover, the full amount of
such fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, religion, creed, color, national
origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political
affiliation or the presence of any disability in the selection and retention of employees or
procurement of materials or supplies.
CA revised : 1-2013
Page 3
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h
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to
do so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue: Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and
agree that venue shall be properly laid in King County, Washington. The prevailing party in
any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action
arising from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any
other provisions hereof and all other provisions shall remain fully enforceable. The
provisions of this Agreement, which by their sense and context are reasonably intended to
survive the completion, expiration or cancellation of this Agreement, shall survive termination
of this Agreement.
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
22722 29th Drive SE, Suite 210
Bothell, Wa 98021
18. Entire Agreement: Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
7c6, revised : 1-2013
Page 4
fAc; Es
DATED this day of , 20
CITY OF TUKWILA
Allan Ekberg, Mayor
CONSULTANT
By: .1"
- v
Printed Name: /21l C� 15�yG�e%t
Title:,�'
Attest/Authenticated: Approved as to Form:
City Clerk, Christy O'Flaherty Office of the City Attorney
CA revised : 1-2013
Page 5
L
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EXHIBIT A
Scope of Work
City of Tukwila
Central Business District Rehabilitation Phase IV
Final Design and Services During Bidding
March 2018
"
Background
The City of Tukwila (City) has programmed yearly upgrades to the wastewater collection system in its
Central Business District (CBD). The pipe in the CBD has been especially prone to failure because of its
50- to 60 -year age, material of construction (asbestos cement), and submergence below the groundwater
table. The City conducted one major cured -in-place pipe (CIPP) project in 2014, another in 2016, and is
just beginning construction on a third round. This Scope of Work is for designing the fourth round of
pipeline improvements to be performed in 2018, which includes approximately 6,000 linear feet of sewer
main along Andover Park West between Strander Boulevard and Minkler Boulevard and along Strander
Boulevard between Southcenter Parkway and Christensen Road.
Task 1— Plans and Specifications for CBD Rehabilitation Phase IV
Objective: Prepare base maps and develop plan sheets, technical specifications, bid documents, and an
engineer's estimate of probable cost for construction of the CIPP lining.
Approach:
1.1
Conduct one (1) project initiation meeting and two (2) design review meetings (project manager
and project engineer) with the City's engineering and operations staff prior to the bid
advertisement.
1.2 Prepare preliminary plan sheets for the CIPP lining of existing gravity sewer at 1 inch equals 50 feet
plan scale, based on City -identified sewer pipelines that need CIPP lining. Plans will note pipe runs
to be lined and will use geographic information system (GIS) files provided by the City as the base
map. It is assumed that the C/PP contractor will submit traffic control and temporary wastewater
bypass plans for approval during the construction phase. Specify flow rates to be bypassed based
on information from the City. Estimate the quantity of required bid items to construct the project
and write payment descriptions for each item. Prepare a preliminary engineer's estimate of
probable construction costs for the proposed improvements based on historical costs of similar
projects in the vicinity, where possible. Provide preliminary review set, including the preliminary
cost estimate, for City review.
1.3 Prepare 95 -percent review sets of plans, technical specifications, bid documents, and
construction cost estimate based on City review comments. The CIPP lining will be split into two
(2) parts: 1) base bid; and 2) bid alternate. The bid alternate is to include work to be performed if
the bid prices are within the City's budget. A schedule of pipe size, length, and material will be
prepared for the pipes identified in the base bid and bid alternate. Assemble PDFs of technical
specifications, plans, bid documents, and construction cost estimate for the CIPP lining. Technical
specifications are to be based on the Washington State Department of Transportation/American
Public Works Association (WSDOT/APWA) format. Technical specifications are to be based on the
1
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72
City of Tukwila
CBD Rehabilitation Phase IV — Final Design and SDB
q i PAGE
'E:.Is`ol"Iii ,- PAGE 7; �..H.,...._t....
Exhibit A
Scope of Work
2018 edition of the Standard Specifications for Road, Bridge, and Municipal Construction. Perform
internal quality control review on the plans and technical specifications and integrate edits.
Provide 95 -percent review sets of plans, technical specifications, bid documents, and construction
cost estimate for City review.
1.4 Finalize plans, technical specifications, bid documents, and construction cost estimate based on
City review comments.
Assumptions:
• RH2 will rely on the accuracy and completeness of any information, data, or materials provided or
generated by the City or others in relation to this Scope of Work.
Participation or Information Needed from City:
• Attendance at project initiation meeting and two (2) design review meetings by members of City's
engineering and operations staff.
• Red -line comments on draft plan sets. Comments can be delivered to RH2 electronically via email
or file -sharing site using marked -up PDF files (preferred). Alternatively, red -lined hard copies can
also be used.
• GIS files of project area showing aerial imagery, existing pipelines and their diameters, manhole
rim and invert elevations, and pipe material, if any were updated since these were previously
provided. The clarity of the aerial imagery must be sufficient to allow bidders to plan areas for
traffic and wastewater diversions during lining operations.
• Video inspection records (both video and hard -copy summaries) of all pipelines to receive CIPP
lining, if available.
• Pump station flow rate records in the project area indicating approximate peak hour wastewater
flow rates in the pipelines to receive CIPP lining.
Information Previously Provided by the City:
• Identification of existing gravity sewer pipelines needing CIPP lining.
• Sewer Map Book for the lines to receive CIPP.
RH2 Deliverables:
• Attendance at three (3) meetings.
• Base maps and preliminary design plans. Preliminary cost estimate based on preliminary design.
To be provided electronically via email or file -sharing site (using PDF files) for review.
• PDF files of 95 -percent plans, technical specifications, bid documents, and construction cost
estimate (provided electronically via email or file -sharing site) for final review.
• PDF files of final plans, technical specifications, bid documents, and construction cost estimate
(provided electronically via email or file -sharing site).
• Three (3) hard copies of final plans (half-size), technical specifications, bid documents, and
construction cost estimate.
2
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73
City of Tukwila
CBD Rehabilitation Phase IV — Final Design and SDB
Exhibit A
Scope of Work
Task 2 — Services During Bidding
Objective: Assist the City and project bidders during the bidding phase for the CBD Rehabilitation Phase
IV project.
Approach:
2.1 Convert bid package to PDF preferred by Builders Exchange of Washington (BXWA) and upload to
BXWA's website.
2.2 Respond to questions from bidders and City during the bidding phase via phone and email, as
requested by the City.
2.3 Prepare up to one (1) addendum to modify bid documents and provide clarification, if needed.
Assumptions:
• Because the project documents will be uploaded to BXWA, no hard copies of bid sets will be
provided to bidders.
• City will pay directly any advertising fees.
RH2 Deliverables:
• PDF file of one (1) addendum, if needed.
• Responses to technical questions.
Task 3 — Project Management Services
Objective: Coordinate with City staff; monitor scope, budget, and schedule; review and issue invoices;
and maintain project files and records.
Approach:
3.1 Coordinate with City staff regarding schedule, progress, and technical questions.
3.2 Prepare invoices. Review for consistency and monitor budget spent. Provide monthly status
updates.
3.3 Maintain project records and project files.
RH2 Deliverables:
• Teleconference and email communication to coordinate with City staff.
• Monthly invoices and coordinating status updates.
3
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74
OR NO b'JAGES
EXHIBIT B
City of Tukwila
Central Business District Rehabilitation Phase IV
Final Design and Services During Bidding
Fee Estimate
- ,,,�„_,.._ _
Description
I
Total
Hours
Total Labor
Total Subconsultant
Total Expense
IL
Total Cost
Gassiflcatlon
Task 1 PLANS AND SPECIFICATIONS FOR COD REHABILITATION PHASE IV
204 $ 32,908.00 I $
- $ 4.865.40 I $ 37,773.40
(Task 2 SERVICES DURING BIDDING
] 23 I S 3,796.00 ] $
-1$
100.30 ] $ 3,896.30]
ITask 3 PROJECT MANAGEMENT SERVICES
1 18 I $ 3,237.001 S
- 15 86.33 I 5 3,323.33 1
PROJECT TOTAL
245 1 $ 39,941.001 $
- I $ 5,052.03 I $ 44,993.03
Z\Balh&GOuVrUKl5401201e Sera Rehab- Phase 4lPSA FEE CBD Rehab- Phase4.tlsx 3/14/20105:00 PM
75
_-.. .o..I I u
RH2 ENGINEERING, INC.
2018 SCHEDULE OF RATES AND CHARGES
RATE LIST
RATE
UNIT
Professional I
$138
$/hr
Professional ll
$153
$/hr
Professional III
$164
$/hr
Professional IV
$175
$/hr
Professional V
$191
$/hr
Professional VI
$203
$/hr
Professional VII
$219
$/hr
Professional VIII
$230
$/hr
Professional IX
$230
$/hr
Technician I
$100
$/hr
Technician II
$107
$/hr
Technician III
$132
$/hr
Technician IV
$140
$/hr
Administrative I
$69
_ $/hr
Administrative II
$81
$/hr
Administrative III
$96
$/hr
Administrative IV
$114
$/hr
Administrative V
$131
$/hr
CAD/GIS System
$27.50
$/hr
CAD Plots - Half Size
$2.50
price per plot
CAD Plots - Full Size
$10.00
price per plot
CAD Plots - Large
$25.00
price per plot
Copies (bw) 8.5" X 11"
$0.09
price per copy
Copies (bw) 8.5" X 14"
$0.14
price per copy
Copies (bw) 11" X 17"
$0.20
price per copy
Copies (color) 8.5" X 11"
$0.90
price per copy
Copies (color) 8.5" X 14"
$1.20
price per copy
Copies (color) 11" X 17"
$2.00
price per copy
Technology Charge
2.50%
% of Direct Labor
Mileage
$0.545
price per mile
(or Current IRS Rate)
Subconsultants
15%
Cost +
Outside Services
at cost
Rates listed are adjusted annually.
76
City of Tukwila
City Council Transportation & Infrastructure Committee
TRANSPORTATION & INFRASTRUCTURE COMMITTEE
Meeting Minutes
April 9, 2018 - 5:30 p.m. - Foster Conference Room, 6300 Building
Councilmembers: Thomas McLeod, Chair; De'Sean Quinn, Zak Idan
Staff: David Cline, Henry Hash, Pat Brodin, Steve Carstens, Ryan Larsen, Mike Ronda,
Gail Labanara, Brandon Miles, Laurel Humphrey
CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. Consultant Agreement: Water Reservoir & Pump Station
Staff is seeking Council approval of an agreement with Carollo Engineers in the amount of
$46,070.00 for completion of the Water Reservoir and Pump Station Study. Carollo was hired
in November 2017 to study the possibility of Tukwila using extra capacity in Highline Water
District's Crestview Reservoir instead of building a new reservoir to be compliant with state
storage requirements. Carollo needs additional time to compete the study, and this new
agreement will have no financial impact to the design budget as it will use remaining funds.
UNANIMOUS APPROVAL. FORWARD TO APRIL 16, 2018 REGULAR CONSENT AGENDA.
Agreement: Central Business District Sanitary Sewer Rehabilitation Design
Staff is seeking Council approval of an agreement with RH2 Engineering, Inc. in the amount of
$44,993.00 for design of the 2018-A Central Business District (CBD) Sanitary Sewer Rehabilitation
Project. The City has re -lined over 10,000 feet of sanitary sewer pipe as part of this program and is
completing additional sections as budget allows. UNANIMOUS APPROVAL. FORWARD TO APRIL
16, 2018 REGULAR CONSENT AGENDA.
C. Agreement: Central Business District Sanitary Sewer Rehabilitation Construction Management
Staff is seeking Council approval of an agreement with RH2 in the amount of $79,949.00 for
construction engineering/construction management of the CBD Sanitary Sewer Rehabilitation
Project. The City awarded the construction contract to Michels Construction on March 5, 2018
and intends to staff the inspection of this project with consultant services under City project
manager oversight. RH2 Engineering was selected as the most qualified of three firms.
UNANIMOUS APPROVAL. FORWARD TO APRIL 16, 2018 REGULAR CONSENT AGENDA.
D. Agreement: 2018 Annual Small Drainage Program
Staff is seeking Council approval of an agreement with KPG Inc. in the amount of $79,570.00
for design of the 2018 Small Drainage Program. This program repairs and installs surface water
infrastructure identified through maintenance activities and resident complaints, and for2018
staff has identified five projects for design and three for feasibility as described in the memo.
The 2018 design budget is $80,000. UNANIMOUS APPROVAL. FORWARD TO APRIL 16, 2018
REGULAR CONSENT AGENDA.
77
78
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor 's,z.
Council review
04/16/18
HH , ,i,t.
Motion
Date 04/16/18
❑ Resolution
Mtg Date
❑ Ordinance
Altg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Altg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police
/1 PTY/
SPONSOR'S This contract is for design of the 2018 Annual Small Drainage Program. Three consultant
SUMMARY firms were short-listed from the MRSC Consultant Works Roster and KPG was chosen as
the most qualified. Eight sites were compiled throughout the City for small drainage
improvements with two sites finishing design, three sites with new design, and three sites
with feasibility studies. Council is being asked to approve the design contract with KPG for
$79,570.00.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 04/9/18 COMMITTEE CHAIR: THOMAS
►1 Transportation
Cmte
❑ Planning Comm.
MCLEOD
ITEM INFORMATION
ITEM No.
5.F.
STAFF SPONSOR: HENRY HASH
ORIGINAL AGENDA D.ATIl: 04/16/18
AGENDA ITEM TITLE 2018 Annual Small Drainage Program
Design Consultant Agreement with KPG, Inc.
C.1TEGORY ❑ Discussion
Altg Date
►1
Motion
Date 04/16/18
❑ Resolution
Mtg Date
❑ Ordinance
Altg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Altg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police
/1 PTY/
SPONSOR'S This contract is for design of the 2018 Annual Small Drainage Program. Three consultant
SUMMARY firms were short-listed from the MRSC Consultant Works Roster and KPG was chosen as
the most qualified. Eight sites were compiled throughout the City for small drainage
improvements with two sites finishing design, three sites with new design, and three sites
with feasibility studies. Council is being asked to approve the design contract with KPG for
$79,570.00.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 04/9/18 COMMITTEE CHAIR: THOMAS
►1 Transportation
Cmte
❑ Planning Comm.
MCLEOD
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$79,570.00 $80,000.00 $0.00
Fund Source: 412 SURFACE WATER (PG 96, 2017 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
04/16/18
MTG. DATE
ATTACHMENTS
04/16/18
Informational Memorandum dated 04/06/18
Qualification Review
Page 96, 2017 CIP
Consultant Agreement, Scope of Work, and Fee
Minutes from the Transportation & Infrastructure Committee meeting of 04/09/18
80
TO:
FROM:
BY:
CC:
DATE:
SUBJECT:
City of Tukwila
Allan Ekberg, Mayor
Public Works Department Henry Hash, Director
INFORMATIONAL MEMORANDUM
Transportation and Infrastructure Committee
Henry Hash, Public Works Director
Ryan Larson, Senior Program Manager
Mayor Allan Ekberg
April 6, 2018
2018 Annual Small Drainage Program
Project No. 91841201
Design Consultant Selection and Agreement
ISSUE
Approve KPG, Inc. to design the 2018 Annual Small Drainage Program.
BACKGROUND
The Annual Small Drainage Program repairs and installs needed surface water infrastructure that is
identified through maintenance activities as well as citizen complaints. For the 2018 Annual Small
Drainage Program, we are proposing the design of six projects for possible construction in 2018. In
addition, a feasibility analysis will be conducted on three projects.
DISCUSSION
The current MRSC Consultant Roster was reviewed and three firms were short-listed to provide
design services. The firms were; KPG, Inc., David Evans and Associates, and Otak. The Summary of
Qualifications were evaluated from each firm and KPG was selected as the firm that best met the
requirements. KPG has designed the Annual Small Drainage Program since 1991 and Public Works
staff continues to be very satisfied with their work. KPG also worked on the 2017 Annual Small
Drainage Program and is knowledgeable of the sites.
Public Works staff reviewed the list of known system deficiencies and compiled a list of five projects
for design and three projects for feasibility analysis in 2018. Two of the projects were substantially
designed in 2017, but not constructed due to budget constraints. The design and feasibility projects
are:
1. Gilliam Creek Outfall Access (finish design)
2. S 180th Street Bridge Retaining Wall (finish design)
3. Interurban Catch Basin Grates (new design)
4. 205 Levee Drainage Repair (new design)
5. TIB Sabey Pipe Abandonment (new design)
6. Interurban Ave S Rockery Drainage (feasibility)
7. S 148th St/42°d Ave S Creek Inlet (feasibility)
8. 10349 Beacon Ave S (feasibility)
FINANCIAL IMPACT
The proposed fee for the 2018 Small Drainage Program's design contract is $79,570.00 and the 2018
design budget is $80,000.
RECOMMENDATION
Council is being asked to approve a consultant agreement with KPG Inc, in the amount of $79,570.00
for the design of the 2018 Small Drainage Program and consider this item on the Consent Agenda at
the April 16, 2018 Regular Meeting.
Attachments' Qualification Review
Page 96, 2017-2022 CIP
Consultant Agreement
W:1PW Eng1PROJECTSIA- DR Projects\Annual Small Drainage Programs12018 SDP (91741201)1Design\Consultant Selectionllnfo Memo Design 2018 SDP deco
81
82
2018 Small Drainage - Qualification Review z
/ �4Q0 e `
(1= Top Choice, 2 = Second Choice, 3 = Third Choice) / 0,.�
Relevant Project Experience
1
3
2
Experience with HPA/Creek Work
1
2
1
Small Scale Projects
1
2
1
Ability to keep project on schedule and within Budget
1
2
1
Project Team Availability of Key Team Members
2
2
2
Knowledge of City , Plan Process, Drainage System
1
2
2
TOTALS
(Lowest Total Score is best)
7
13
9
Firm Rank
(1 - 3, Lowest = Best)
I 1
3
2
C\UserskynclyVrppData\Locai\Microsolt\Windows\INetCache\Conten!.Outlook\VCES080VNProposal Rating 2018
83
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Annual Small Drainage Program Project No. 9XX41201
DESCRIPTION: Select, design, and construct small drainage projects throughout the City.
JUSTIFICATION: Provide drainage corrections for existing/ongoing drainage problems throughout the City, including culvert
replacements, drain extensions, and pavement upgrades.
STATUS: Projects for this annual program are taken from Small Drainage Project List.
MAINT. IMPACT: Reduces maintenance.
COMMENT: Ongoing project, only one year shown in first column. Construction expenses may occur over two calendar
years.
FINANCIAL Through Estimated
(in $000's)
2015 2016 2017
2018
2019
2020
2021
2022
BEYOND TOTAL
EXPENSES
Design
74
80
80
80
80
80
80
80
80
714
Streamgages/Monitor
10
10
35
35
36
36
36
36
40
274
Const. Mgmt.
62
80
80
80
80
80
80
80
80
702
Construction
255
515
515
515
514
514
514
513
513
4,368
TOTAL EXPENSES
401
685
710
710
710
710
710
709
713
6,058
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
401
685
710
710
710
710
710
709
713
6,058
TOTAL SOURCES
401
685
710
710
710
710
710
709
713
6,058
2017 - 2022 Capital Improvement Program
84
96
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
CONSULTANT AGREEMENT FOR
ENGINEERING SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City", and KPG, Inc., hereinafter referred to as "the Consultant", in consideration
of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform engineering services
in connection with the project titled '2018 Small Drainage Program'.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement: Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending December 31, 2018, unless sooner
terminated under the provisions hereinafter specified. Work under this Agreement shall
commence upon written notice by the City to the Consultant to proceed. The Consultant shall
perform all services and provide all work product required pursuant to this Agreement no
later than December 31, 2018 unless an extension of such time is granted in writing by the
City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall
not exceed $79,570.00 without express written modification of the Agreement signed by
the City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion
of the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
85
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services rendered under this Agreement.
7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, arising out of or resulting from the acts, errors or
omissions of the Consultant in performance of this Agreement, except for injuries and
damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence. It is further specifically
and expressly understood that the indemnification provided herein constitutes the Consultant's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of
this section shall survive the expiration or termination of this Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at
law or in equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident. Automobile Liability
insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage
shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute
form providing equivalent liability coverage. If necessary, the policy shall be
endorsed to provide contractual liability coverage.
CA revised 1-2013
86
Page 2
2. Commercial General Liability insurance with limits no less than $1,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be written on ISO occurrence form CG 00 01 and shall cover
liability arising from premises, operations, independent contractors and personal
injury and advertising injury. The City shall be named as an insured under the
Consultant's Commercial General Liability insurance policy with respect to the
work performed for the City.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
4. Professional Liability with limits no less than $1,000,000 per claim and
$1,000,000 policy aggregate limit. Professional Liability insurance shall be
appropriate to the Consultant's profession.
B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they
shall be primary insurance with respect to the City. Any Insurance, self-insurance, or
insurance pool coverage maintained by the City shall be excess of the Consultant's
insurance and shall not be contributed or combined with it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
D. Verification of Coverage. Consultant shall furnish the City with original certificates and
a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Consultant
before commencement of the work. Certificates of coverage and endorsements as
required by this section shall be delivered to the City within fifteen (15) days of execution
of this Agreement.
E. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds due
the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
the Consultant, or any employee of the Consultant.
CA revised : 1-2013
Page 3
87
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this
warrant, the City shall have the right to annul this contract without liability, or in its
discretion to deduct from the contract price or consideration, or otherwise recover, the full
amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, religion, creed, color, national
origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political
affiliation or the presence of any disability in the selection and retention of employees or
procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and agree
that venue shall be properly laid in King County, Washington. The prevailing party in any
such action shall be entitled to its attorney's fees and costs of suit. Venue for any action
arising from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any
other provisions hereof and all other provisions shall remain fully enforceable. The
provisions of this Agreement, which by their sense and context are reasonably intended to
survive the completion, expiration or cancellation of this Agreement, shall survive
termination of this Agreement.
CA revised : 1-2013
88
Page 4
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
KPG
753 9th Avenue North
Seattle, WA 98109
18. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
DATED this
CITY OF TUKWILA
day of , 2018.
Mayor, Allan Ekberg
CONSULTANT
By:
Printed Name:Nelson Davis. KPG
Title: Principal
Attest/Authenticated: Approved as to Form:
City Clerk, Christy O'Flaherty Office of the City Attorney
CA revised : 1-2013
Page 5
89
90
EXHIBIT A
City of Tukwila
2018 Small Drainage Program
Scope of Work
March 28, 2018
PROJECT DESCRIPTION
The Consultant shall prepare final Plans, Specifications and Estimates for the 2018 Small Drainage
Program. The project will include the following sites:
Site 1: Gilliam Creek Outfall Access Improvements
Install level access pad and fencing/railing to improve access and safety to flap gate apron. This site
may require an HPA and City of Tukwila Building Permit.
Site 2: S 180`h Street Bridge Retaining Wall
Raise existing retaining wall and connect to bridge abutment. This project is to address a freeboard
deficiency that was identified in the recent Levee Certification analysis. This site may require an
HPA and City of Tukwila Building Permit.
Site 3: Interurban Catch Basin Grates
Existing concrete aprons around catch basins are cracking in a number of locations between Fort
Dent Way and S 137`h Street. Project will repair catch basin aprons with possible modification to
City Standard detail to improve durability.
Site 4: Levee 205 Drainage Repair
Failing CMP storm sewer and manhole south of Strander Blvd. has been identified by the Corps of
Engineers for necessary repair. Replace approximately 100' of 12" storm sewer and move manhole
behind levee. As an in-kind maintenance replacement, no permits are anticipated.
Site 5: Tukwila International Blvd. / Sabey pipe abandonment
Add type 1 catch basin and connection to downstream system. Fill and abandon existing
undercrossing of Tukwila International Boulevard.
The Consultant shall provide necessary surveying, project design, quantity and cost estimates, and utility
coordination required to complete final bid documents. It is anticipated that sites will be bid as a single
bid package for the 2018 Small Drainage Program as budget or other considerations allow.
The Consultant shall provide surveyed base maps with horizontal utility locations, or base maps created
from field measurements, ortho-photography, and GIS data as necessary for each site. If necessary,
surveyed base maps will include right-of-way line work based on available public records. Project
horizontal and vertical datum will be assumed on all sites.
City of Tukwila KPG, Inc.
2018 Small Drainage Program Page 1 of 5 March 1018
91
The Consultant shall provide assistance to the City with preparation of a SEPA checklist and HPA
application where required. A building permit will be acquired for the access and safety projects if required.
No additional permits are anticipated.
It is the Consultants understanding that none of the 2018 Small Drainage Program sites require biological
assessments, additional permits beyond those listed, wetland delineations, geotechnical review, detention
facilities, or water quality treatment facilities. The budget assumes a straightforward approval process with
no special studies or extensive coordination. All work will be completed within City rights of way or
easements and no easement acquisition is anticipated.
In addition to the sites for the 2018 Small Drainage Program, the Consultant shall perform limited survey,
geotechnical studies and preliminary design / feasibility analysis for the following sites:
Site 6: Interurban Avenue S Rockery Drainage
Rockery across from Golf Course driveway and parking lot lacks formal drainage above and behind
rockery which causes water to flow onto the road and sidewalk creating significant icing problems.
The Consultant shall prepare topographic survey and develop alternatives, cost estimate, and
preliminary design to replace rockery with new wall system and tie in drainage from roadway and
alley above. Final design will be completed in a future small drainage program.
Site 7: S 148`h Street / 42°d Avenue S Creek Inlet Structure
Creek inlet structure is prone to plugging, causing water to flow onto 42nd Ave S and create localized
flooding. Determine feasibility, cost, preliminary design, and easement needs for repair in a future
small drainage program. Previously completed survey will be utilized for preliminary design.
Site 8: 10349 Beacon Avenue S
Resident has reported roadway runoff entering property and causing damage to septic system.
Perform geotechnical study to determine if there is sufficient infiltration capacity and/or limited
survey to determine alternate pipe routing and prepare preliminary design and cost estimate for
repair in a future small drainage program. Aerial mapping will be used for preliminary design.
City of Tukwila
2018 Small Drainage Program Page 2 of 5
92
KPG, Inc.
March 1018
SCOPE OF WORK
TASK 1— 2018 Small Drainage Program Design
1.1 MANAGEMENT/COORDINATION/ADMINISTRATION
• The Consultant shall provide continuous project management and administration for the
duration of the Project. (Estimate 3 months).
• Hold project coordination meetings with the City to update progress and review submittals.
Assume (3) meetings.
• The Consultant shall provide monthly status reports and billings.
• The Consultant shall provide independent QA/QC reviews by senior in-house staff of all
deliverables prior to submittal to the City.
1.2 Previously obtained mapping for sites 1 and 2 will be utilized for those sites. Aerial base maps will
be utilized for site 3. The Consultant shall prepare a topographic base map for site 4 and 5.
1.3 The Consultant has previously prepared designs for site 1; however, the full improvements proposed
are cost prohibitive. The Consultant shall work collaboratively with City staff to determine a minimal
cost alternative to improve safety and access. This may include fencing, railing, minor grading, and
possibly some work to be completed by City maintenance staff outside of the drainage program.
1.4 The Consultant has previously prepared designs for site 2. This site shall be field reviewed to confirm
no significant changes that would affect project design. Minor updates and revisions are anticipated,
and will be included in the 90% Plans and Bid Documents.
1.5 The Consultant shall identify catch basin surrounds in need of replacement on aerial base maps and
work collaboratively with City staff for a modified catch basin surround detail to minimize risk of
future similar issues.
1.6 The Consultant shall prepare 90% and and final design for sites 4 and 5.
1.7 The Consultant shall develop plans to the 90% design level and prepare and submit building permit
applications for Sites 1 & 2. Specifications will be shown on the plan sheets and reference WSDOT
specifications as applicable. It is anticipated that detailed fabrication shop drawings will be provided
by the contractor and may be required for final building permit approval.
1.8 The Consultant shall coordinate with Washington Department of Fish and Wildlife to confirm
previously obtained HPA for sites 1 & 2 provides sufficient authorization to proceed with the work.
1.9 The Consultant shall prepare the Contract Specification per 2018 WSDOT Standard Specifications
for the 90% Review Submittal and the Bid Documents
1.10 The Consultant shall calculate quantities and prepare Engineers Estimate of Probable Construction
Cost for each review submittal and the Bid Documents.
1.11 The Consultant shall distribute 90% review submittals to franchise utility owners to identify potential
conflicts within the Project limits.
City of Tukwila KPG, Inc.
2018 Small Drainage Program Page 3 of 5 March 1018
93
1.12 The Consultant shall prepare final Bid Documents for the proposed improvements including the
following:
o Plans shall be prepared with such provisions in such detail as to permit field layout and
construction within a degree of accuracy acceptable to the City and per industry
standards.
o Details will be prepared for items not available as standard details from the City, State,
or WSDOT standard drawings.
o The plans shall illustrate complete details of construction of the proposed
improvements including limits of construction and removals, proposed invert
elevations, rim elevations and required construction materials.
o Drainage designs will be determined through consultation with City staff and from
previous experience rather than detailed basin modeling.
1.13 The Consultant shall provide bid period services to include responses to bidder inquiries, preparation
of addenda, attendance at bid opening, preparation of bid tabulation, and recommendation to award
or reject the apparent low bidder. The budget assumes a straight forward review process with the
low bidder receiving the contract award.
• Assumptions
o No federal funding is anticipated for the Project engineering or construction.
o No utility upgrades are anticipated in the project design.
o Drainage & Water Quality Reports will not be required.
o Geotechnical Engineering services will not be required.
o Environmental Documentation will not be required.
o Potholing of existing underground utilities will not be required.
o Any fees for City Building Permit will be paid by the City.
o Previously obtained SEPA and Shoreline approvals for sites 1 and 2 will be sufficient
for construction.
o Sites 3,4 and 5 will not require SEPA approval or permits. If permits are required, site
may be deferred to future Small Drainage Program.
• Deliverables
o Building permit applications to City
o 90% review submittal with Plans, Specifications, and Estimate (6 sets).
o Bid Documents and Engineer's Estimate (10 sets %2 size plans, specs, and estimate)
o 6 sets of Plans (11" X 17") and specifications provided for each review submittal.
o 10 sets of Plans (11" X 17") and specifications for the Bid Documents.
o Coordinate upload of Plans and Specifications to Builders Exchange.
City of Tukwila
2018 Small Drainage Program Page 4 of 5
94
KPG, Inc.
March 1018
TASK 2 — Preliminary Design / Feasibility Analysis
2.1 The Consultant shall prepare survey, analysis, and provide recommendation with preliminary
horizontal layout and cost estimate for preferred design on Site 6. Survey will extend the length of the
wall from the curb flowline to 10' behind wall and include all observed drainage facilities within the
limits as well as contributing upstream drainage structures where locations are known. Aerial mapping
may be utilized if improvements are recommended outside of detailed survey limits.
2.2 The Consultant shall field review previous design and easement documents prepared in 2002 for Site 7
and update to include current layout and cost estimates. The City will work with property owner to
obtain easement rights. Existing mapping will be supplemented with aerial mapping if necessary.
2.3 The Consultant shall subcontract with a geotechnical consultant to perform one (1) Pilot Infiltration
Test at the area of concern. Based on findings of infiltration results, the Consultant shall evaluate
feasibility of infiltration systems or piping extension and prepare preliminary layout and cost estimate
on aerial mapping.
Additional Services
The City of Tukwila may require other services of the consultant. These services could include additional
design, right of way, utility potholing, environmental documentation, construction phase services, or other
work tasks not included in the scope of work. At the time these services are required, the Consultant will
provide the City with a detailed scope of work and an hour and fee estimate. The Consultant will not
proceed with the work until the City has authorized the work and issued a Notice to Proceed.
City of Tukwila KPG, Inc.
2018 Small Drainage Program Page 5 of 5 March 1018
95
96
HOUR AND FEE ESTIMATE
Project: City of Tukwila
2018 Small Drainage Program
EXHIBIT B
KPG
• Archcl.<c.a:rc •
Arch itget "re
Task
Description
Labor Hour Estimate
Total Fee
Project
Manager
$ 202.00
Senior
Engr
$ 18400
Senior
Arch
$ 148.00
Project Design Engr/Sury
Engr/Sury Engineer Technician
$ 137.00 $ 128.00 $ 112.00
Survey Senior
Crew Admin
$ 165.00 $ 112.00
Office
Admin
$ 92.00
Fee
- 2018 Small Drainage Program Design
1.1 ManagementfCoordlnatlontAdministration
6
0
0
0
0
0
0
6
6
$ 2,436.00
1,2 Survey and Base Maps
2
0
0
8
16
32
30
0
0
$ 12,082.00
1.3 Coordination and modifications to Site 1
2
2
4
8
8
0
0
0
0
$ 3,484.00
1.4 Field check and minor modifications. to Site2
0
0
0
0
8
0
0
0
0
$ 1,024.00
1.5 Site 3 design and detailing
2
0
0
0
16
8
0
0
0
$ 3,348.00
1.6 90% and final design for sites 4 and 5
2
4
0
8
16
24
0
0
0
$ 6,972.00
1.7 Prepare building permit applications for sites 1 and 2
0
0
8
4
0
0
0
4
0
$ 2,180.00
1.8 WDFW coordination
2
0
0
0
4
0
0
0
2
$ 1,100.00
1.9 Prepare Specifications
_
2
2
0
8
8
0
0
4.
0
$ _ 3,340,00
1.10 Quantity and Cost Estimating
2
2
0
8
8
0_
0
0
0
$ 2,892.00
1.11 Utility coordination
0
0
0
4
0
0
0
0
2
$ 732.00
1.12 Finalize Bid Documents
2
2
0
8
8
16
0
2
4 _$
5,276.00
1.13 Bid Period Services
2
0
0
4
8
0
0
0
2
$ 2,160.00
Reimbursable - Mileage
$ 200.00
Reimbursable -Reproduction
$ 1,200.00
Reimbursable - Structural Allowance
$ 5,000 00
Task 1 Total
24
12
12
1 60r
r
r
18
$ 53,426.00
Task 2 - Preliminary Desitin / Feasibility Analysis
2.1 Site 5 Preliminary Design and Cost Estimates
4
4
I 0
j
8
24
16 I
24
0
I
0 I $ 11,464.00
2.2 Site 6 Preliminary Design and Cost Estimates
2
0
0
j
4
8
8
0
0
0
$ 2,872.00
2.3 Site 7 Preliminary Design and Cost Estimates
2
4
0
I
4
8
8
0
0
0
$ 3,608.00
Reimbursable - Mileage
I
}
$ 100,00
Reimbursable - Reproduction
I
I
$ 100.00
Reimbursable - Geotechnical Allowance
I
J
$ 8,000.00
Task 1 Total
I 8
8
I 0
I
16
I 40
I 32
24
I 0
I
0
$ 26,144.00
Total Estimated Fee: $ 79,570.00
3/28/2018
97
98
City of Tukwila
City Council Transportation & Infrastructure Committee
TRANSPORTATION & INFRASTRUCTURE COMMITTEE
Meeting Minutes
April 9, 2018 - 5:30 p.m. - Foster Conference Room, 6300 Building
Councilmembers: Thomas McLeod, Chair; De'Sean Quinn, Zak Idan
Staff: David Cline, Henry Hash, Pat Brodin, Steve Carstens, Ryan Larsen, Mike Ronda,
Gail Labanara, Brandon Miles, Laurel Humphrey
CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. Consultant Agreement: Water Reservoir & Pump Station
Staff is seeking Council approval of an agreement with Carollo Engineers in the amount of
$46,070.00 for completion of the Water Reservoir and Pump Station Study. Carollo was hired
in November 2017 to study the possibility of Tukwila using extra capacity in Highline Water
District's Crestview Reservoir instead of building a new reservoir to be compliant with state
storage requirements. Carollo needs additional time to compete the study, and this new
agreement will have no financial impact to the design budget as it will use remaining funds.
UNANIMOUS APPROVAL. FORWARD TO APRIL 16, 2018 REGULAR CONSENT AGENDA.
B. Agreement: Central Business District Sanitary Sewer Rehabilitation Design
Staff is seeking Council approval of an agreement with RH2 Engineering, Inc. in the amount of
$44,993.00 for design of the 2018-A Central Business District (CBD) Sanitary Sewer Rehabilitation
Project. The City has re -lined over 10,000 feet of sanitary sewer pipe as part of this program and is
completing additional sections as budget allows. UNANIMOUS APPROVAL. FORWARD TO APRIL
16, 2018 REGULAR CONSENT AGENDA.
C. Agreement: Central Business District Sanitary Sewer Rehabilitation Construction Management
Staff is seeking Council approval of an agreement with RH2 in the amount of $79,949.00 for
construction engineering/construction management of the CBD Sanitary Sewer Rehabilitation
Project. The City awarded the construction contract to Michels Construction on March 5, 2018
and intends to staff the inspection of this project with consultant services under City project
manager oversight. RH2 Engineering was selected as the most qualified of three firms.
UNANIMOUS APPROVAL. FORWARD TO APRIL 16, 2018 REGULAR CONSENT AGENDA.
Agreement: 2018 Annual Small Drainage Program
Staff is seeking Council approval of an agreement with KPG Inc. in the amount of $79,570.00
for design of the 2018 Small Drainage Program. This program repairs and installs surface water
infrastructure identified through maintenance activities and resident complaints, and for2018
staff has identified five projects for design and three for feasibility as described in the memo.
The 2018 design budget is $80,000. UNANIMOUS APPROVAL. FORWARD TO APRIL 16, 2018
REGULAR CONSENT AGENDA.
99
100
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
.VIayorr rev
Council review
04/16/18
RE
`;°\
❑ Motion
Altg Date
❑ Ordinance
Mtg Date
❑ Bid /heard
Altg Date
❑ Public I-Iearin,°
,AltsDate
❑ Other
ANDate
A Resolution
ANDate 4/16/18
SPONSOR ❑Council ❑Mayor ❑1.-[R DCD ❑Finance ❑Fire TS 11P&
R ❑Police ❑PlYI ❑Court
SPONSOR'S A Resolution to amend the Foster Golf Links Change Fund.
SUMMARY
RI WI I ;AV'I ;D BY ❑ C.O.W. MItg.
❑ Trans &Infrastructure
DATE: 4/10/18
►1
CDN Comm
ITEM INFORMATION
ITEM No.
5.G.
ST.AFP SPONSOR: ROBERT EATON
ORIGINAL AGIsNDA DXi'P,: 04/16/18
:AGI?ND:\ LIEN! TrM u Foster Golf Links
Change Fund
Increase
Cv'I'IGORY ❑ Discussion
,ANDale Date
❑ Motion
Altg Date
❑ Ordinance
Mtg Date
❑ Bid /heard
Altg Date
❑ Public I-Iearin,°
,AltsDate
❑ Other
ANDate
A Resolution
ANDate 4/16/18
SPONSOR ❑Council ❑Mayor ❑1.-[R DCD ❑Finance ❑Fire TS 11P&
R ❑Police ❑PlYI ❑Court
SPONSOR'S A Resolution to amend the Foster Golf Links Change Fund.
SUMMARY
RI WI I ;AV'I ;D BY ❑ C.O.W. MItg.
❑ Trans &Infrastructure
DATE: 4/10/18
►1
CDN Comm
❑ Finance Comm. ❑ Public Safety Comm.
❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: KRULLER
❑ Arts Comm.
RECOMMENDATIONS:
SPONSOR/ADMIN.
CoMMrrrl:I:
Parks & Recreation
Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
E\PI.NDrrURI: RI /dUIRI:D AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source: GOLF OPERATIONS
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
04/16/18
MTG. DATE
ATTACHMENTS
04/16/18
Informational Memorandum dated 04/10/18
Resolution in Draft Form
Minutes from the Community Development & Neighborhoods Committee of 4/10/18
-1 n l
102
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Development & Neighborhoods Committee
FROM: Rick Still, Parks & Recreation Director
BY: Robert Eaton, Parks & Recreation Manager
CC: Mayor Ekberg
DATE: April 10, 2018
SUBJECT: Foster Golf Links Change Fund Increase
ISSUE
Resolution to amend the Foster Golf Links Change Fund.
BACKGROUND
The existing Foster Golf Links Change Fund is set at $1,200.00 and has been at that level for
several years. Recently, staff have identified several areas to improve operational efficiencies
related to daily transactions and managing the change fund. Specifically, they identified adding
a third till and increasing the change amount for each till will both provide more timely custom
service and cut down transaction time thereby providing quicker turnaround time for patrons.
This is a crucial area of focus during the very busy summer months when multiple golfers are
registering and making payments for tee times every four minutes. Quick transaction
management is essential.
DISCUSSION
Staff have been reviewing operations and best management practices to improve customer
service. There is great potential to improve customer service through operational efficiencies by
increasing the change fund balance. This resolution will increase the Foster Golf Links Change
Fund from $1,200.00 to $2,500.00.
FINANCIAL IMPACT
No additional expenditure.
RECOMMENDATION
The Council Committee is being asked to consider forwarding this item to the Consent Agenda at
the April 16, 2018 Regular Meeting.
ATTACHMENTS
Draft Resolution
103
104
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TUKWILA, WASHINGTON, INCREASING THE
FOSTER GOLF LINKS CHANGE FUND TO IMPROVE
OPERATIONAL EFFICIENCIES, AND REPEALING
RESOLUTION NO. 1890.
WHEREAS, the Tukwila City Council previously established Change Fund and
Petty Cash Fund levels by Resolution No. 1890, passed on September 6, 2016; and
WHEREAS, there is a need to increase the Change Fund level from the General
Fund -000 from $1,200.00 to $2,500.00 for Foster Golf Links to process daily cash
transactions between three tills and to increase operational efficiency;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The Change Fund levels are hereby set as follows:
Finance Department
Finance Department
City Clerk's Office
Municipal Court
General Fund 000
Water Fund 401
$ 300.00
400.00
General Fund 000
100.00
Parks and Recreation
Golf Course
General Fund 000
300.00
General Fund 000
350.00
Foster Golf Course Fund 411
1,200.00
2,500.00
(or less as needed)
W:\Word Processing\Resolutions\Change Fund increase -Foster Golf strike-thru 3-30-18
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Page 1 of 2
105
Section 2. The Petty Cash Fund levels are hereby set as follows:
Finance Department
General Fund
000
$ 300.00
Finance Dept. Witness/Juror Fees
General Fund
000
1,000.00
Police Investigation/Tukwila
General Fund
000
10,000.00
Fire Department
General Fund
000
350.00
Parks and Recreation
General Fund
000
300.00
Public Works Division I
General Fund
000
350.00
Section 3. Resolution No. 1890 is hereby repealed.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2018.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Verna Seal, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Rachel B. Turpin, City Attorney
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Page 2 of 2
City of Tukwila
City Council Community Development & Neighborhoods Committee
COMMUNITY DEVELOPMENT & NEIGHBORHOODS COMMITTEE
Meeting Minutes
April 10, 2018-5:30 p.m. — Hazelnut Conference Room, City Hall
Councilmembers: Kate Kruller, Chair, Kathy Hougardy, Zak Idan
Staff: David Cline, Jack Pace, Moira Bradshaw, Robert Eaton, Laurel Humphrey
Guest: Brandon Gonzales, LDC, Inc.
CALL TO ORDER: Chair Kruller called the meeting to order at 5:3o p.m.
I. BUSINESS AGENDA
A. Ryan Hill Neighborhood Study Update
Staff updated the Committee on the results of a comprehensive Ryan Hill neighborhood study
that was initiated last year following the receipt of a Comprehensive Plan/Zoning amendment
to change 15 acres from Low Density Residential to High Density Residential. The City
contracted with LDC, Inc. to prepare a study, including robust neighborhood outreach and
involvement to gather input from the community. Alternative land use scenarios were
prepared to gather opinions about the area's future, which revealed that the north half of Ryan
Hill are more interested in future change including higher density than the southern half.
Committee members were briefed on the study results which included background,
neighborhood input, existing conditions, development scenarios, and conclusions. Chair
Kruller will speak to Council President Seal on how best to share this information with the rest
of the City Council. DISCUSSION ONLY.
B. Resolution: Increase Change Fund Level for Foster Golf Course
*Staff is seeking Council approval of a resolution that would increase the Foster Golf Links
Change Fund from $1,200 to $2,500. This is expected to improve operational efficiencies by
adding a third till to provide faster service in the Pro Shop during the busy season.
UNANIMOUS APPROVAL. FORWARD TO APRIL i6, 2018 REGULAR CONSENT AGENDA.
C. Grant Agreement: Green Tukwila
Staff is seeking Council approval of an agreement with King Conservation District to accept
$47,400 in grant funds for increasing staff capacity, supplies and professional services for the
Green Tukwila program, which has a total two-year project cost of $117,400.00. If approved,
Tukwila will be allocating a total of 20 hrs/week to the Green Tukwila implementation. Because
this is a reimbursement grant, staff is seeking permission to overspend the Parks & Recreation
budget by around $23,800 in 2018 which will be reimbursed by the King Conservation District,
and this will appear in the year-end budget amendment. This expansion of the Green Tukwila
program will focus initially on Tukwila Park, Crystal Springs
107
108
COUNCIL AGENDA SYNOPSIS
I aitials
Meeting Date
Prepared by
Mayor's r 'en)
Council review
04/16/18
RE
N
l^
❑ Resolution
Mtg Date
❑ Ordinance
AItg Dale
❑ Bid_-lward
Altg Date
❑ Public Hearing
AL's Date
❑ Other
Aug Date
11
AItg
SPONSOR ❑Council ❑Mayor nFIR DCD Finance ❑Fire TS 11
PSR ❑Police PW' ❑Court
SPONSOR'S A grant agreement with King Conservation District for expending jurisdictional funds on
SI- MM.\u\' the Green Tukwila program via their grant process.
RIA'IJAV1f,D BY ❑ C.O.W. Mtg.
❑ Trans &Infrastructure
DATE: 4/10/18
A
ITEM INFORMATION
ITEM No.
5.H.
STAFF SPONSOR: ROBERT EATON
ORIGINAL AGI,INI) V D.1'1'I?: 04/16/18
AGI .ND.\ I NNI Trio,: King
Conservation District Jurisdictional Funds Grant Agreement
CA'IEGov'v ❑ Discussion
.14g Date
Motion
Date 4/16/18
❑ Resolution
Mtg Date
❑ Ordinance
AItg Dale
❑ Bid_-lward
Altg Date
❑ Public Hearing
AL's Date
❑ Other
Aug Date
11
AItg
SPONSOR ❑Council ❑Mayor nFIR DCD Finance ❑Fire TS 11
PSR ❑Police PW' ❑Court
SPONSOR'S A grant agreement with King Conservation District for expending jurisdictional funds on
SI- MM.\u\' the Green Tukwila program via their grant process.
RIA'IJAV1f,D BY ❑ C.O.W. Mtg.
❑ Trans &Infrastructure
DATE: 4/10/18
A
CDN Comm
❑ Finance Comm. ❑ Public Safety Comm.
❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: KRULLER
❑ Arts Comm.
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMI
Parks & Recreation
Pi RE Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
ExPI :NI)ITURN R[QUIRI:D AMOUNT BUDGETED APPROPRIATION REQUIRED
$117,400 $70,000 $47,400
Fund Source: 000.15.576.800.XX.XX PARKS MAINTENANCE & 000.07.571.210.XX.XX RECREATION DIVISION
Comments: The appropriation amount will be reimbursed after its been expended through general fund
MTG. DATE
RECORD OF COUNCIL ACTION
04/16/18
MTG. DATE
ATTACHMENTS
04/16/18
Informational Memorandum dated 04/10/18
Project Workplan Application
KCD Grant Agreement
Minutes from the Community Development & Neighborhoods Committee of 4/10/18
inn
110
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Development & Neighborhoods Committee
FROM: Rick Still, Parks & Recreation Director
BY: Robert Eaton, Parks & Recreation Manager
CC: Mayor Ekberg
DATE: April 10, 2018
SUBJECT: King Conservation District Jurisdictional Funds Grant
ISSUE
Contract agreement with King Conservation District for expending jurisdictional funds on the
Green Tukwila program via their grant process.
BACKGROUND
Every year, Tukwila receives approximately $10,000 from King Conservation District (KCD) in
jurisdictional funds. If these funds are not expended, they roll over to the next year. Currently,
Tukwila has approximately $51,000 in jurisdictional funds. The city's Green Tukwila (GT)
management team (comprised of staff from Parks & Recreation, Public Works, and Department
of Community Development) agree it could benefit the city to utilize the jurisdictional funds to
implement the Green Tukwila program by increasing staff capacity. Currently, Olena Perry, .75
FTE Recreation Specialist, dedicates .25 FTE of her job to GT and the jurisdictional funds could
be used to temporarily increase her hours another ten hours a week to focus on implementing
the Green Tukwila plan. Additional funds are included in the proposal for supplies and
contracted professional crews as well. KCD is in support of the funds being used this way and
other local agencies have expended their jurisdictional funds on Green Cities work as well.
DISCUSSION
KCD uses a grant process to track and monitor the expenditures of jurisdictional funds. Staff
met with KCD personnel and were encouraged to submit a project workplan defining how the
jurisdictional funds would be used (attachment A). The KCD Board approved this project and
requires the city to sign an agreement (attachment B). The project scope will allow for the
dedicated staff time required to implement the GT program.
The grant project is for a two-year scope of work and will include the temporary increase in staff
hours (10hrs/week), supplies, and contracted professional crews. Funds from Parks
Maintenance ($20,000) and the Recreation division ($10,000) budgets along with staff time
(10hrs/week) will be used for the matching portion of the grant. With the approval of this
agreement, Tukwila will be allocating a total of 20hrs/week (.5FTE) of time over the next two
years for implementing the Green Tukwila program.
FINANCIAL IMPACT
The total expense of the grant project is $117,400 apportioned over 2018 and 2019. The Parks
& Recreation general fund budget will cover $70,000 of the expense as the matching portion of
the grant (60%). This is comprised of staff time already allocated to the program and contracted
professional restoration crews. The remaining $47,400 are grant funds that will be reimbursed to
the city by KCD over the next two years. Below is a table summarizing this.
111
INFORMATIONAL MEMO
Page 2
Tukwila P&R Budget I $ 70,000
KCD Funds $ 47,400
PROJECT TOTAL
$ 117,400
Below is a table categorizing the grant funds and how they will be expended and reimbursed.
2018
2019
Salaries & Benefits
I $ 20,000
$ 20,000
Field Supplies
$ 1,000
$ 1,000
Professional Services
$ 2,700
$ 2,700
Annual Totals
$ 23,700
$ 23,700
GRANT TOTAL
$ 47,400 i
KCD Reimbursement
$ 23,700
23,700
TOTAL REIMBURSEMENT
$ 47,400
This is a reimbursement grant; therefore, the initial expenditures will have to be from the Parks
& Recreation general fund budget then be reimbursed by the King Conservation District
jurisdictional funds. Although there is no net increase to the budget because of the
reimbursement, due to accounting procedures, the P&R budget will be overspent by the grant
amount in 2018. Therefore, staff is seeking permission to overspend the Parks & Recreation
budget by approximately $23,700 in 2018 which will be reimbursed by the KCD Jurisdictional
Funds. This will be included in the 2018 year-end budget amendment and included in the 2019
budget.
RECOMMENDATION
The Council Committee is being asked to consider forwarding this item to the April 16, 2018
Regular Meeting Consent Agenda authorizing the Mayor to sign the grant agreement with King
Conservation District for $47,400.
ATTACHMENT
Project Workplan Application
KCD Grant Agreement
112 W.I2018 Info Memos\KCD_Jurisdictional_Funds_Green_Tukwila_(4-4-18)-FINAL.doc
Robert Eaton Tukwila
Green Tukwila Implementation - 2018 & 2019
Member Jurisdiction Grant Program
Tukwila
6200 Southcenter Blvd
Tukwila, WA 98188
Robert Eaton
13900 Interurban Ave S Robert.Eaton@TukwilaWA.gov
Tukwila, WA 98168 0: 206-433-7157
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113
Robert Eaton Tukwila
Application Form
Summary Information
Project Title*
Green Tukwila Implementation - 2018 & 2019
Principal Partners (if any)
Amount of KCD Funding Requested*
You will need to upload a detailed budget document before you submit your application. Please make sure the
amount requested and total project cost amounts you list here match the amounts in the uploaded budget
document.
$47,400.00
Total Project Cost*
$117,400.00
Total Matching Funds (optional)
$70,000.00
Project Start Date*
01/01/2018
Project End Date*
12/31/2019
Close Date
Project Location*
Address, Parcel #, OR L&L Points, for site specific projects only.
If more than two locations, state "multiple" and explain.
Multiple Sites:
- Tukwila Park, 15460 65th Ave S
- Crystal Springs Park, 15832 51st Ave S
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Robert Eaton Tukwila
- S. 128th Parcel, corner of S. 128th St & 37th Ave S, Parcel #7345600722 (recently acquired vacant
parcel, still unnamed)
Jurisdiction
If the applicant is not a city or jurisdiction, please type in the city or jurisdiction this project is located in.
Is your project on public or private land?*
Public
State Legislative District #*
Click here to find it on the web. If your project resides in more than one district, type in the primary district or type
in zero.
11
King County District #*
Click here to find it on the web. If your project resides in more than one district, type in the primary district or type
in zero.
8
Natural Resource Improvement Actions- Criteria Checklist
Please only select "yes" below the action that your project directly addresses
Direct Improvement of Natural Resource Conditions*
To improve landscape and natural resource conditions as a result of direct action that enhances water quality,
protects and conserves soils, implements ecosystem restoration and preservation projects (examples include
supporting private property owners with land stewardship, water quality, aquatic and wildlife habitat resources,
removal of invasive weeds, stewardship on public land)
Does your project directly address this issue?
Yes
Education and Outreach*
To raise awareness, deepen knowledge, and change behaviors of residents, landowners, and other land managers
and organizations to practice exemplary stewardship of natural resources (examples include education about
storm water management; the value of farmland, local farms and food systems, shorelines, salmon habitat, forests
and other ecosystems)
Printed On. 24 January 2018 Member Jurisdiction Grant Program 3
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Robert Eaton
Does your project directly address this issue?
Yes
Tukwila
Pilot and Demonstration Projects*
To test and/or improve concepts and/or approaches in natural resource management that can be replicated by
others (examples include low impact development or green infrastructure demonstration projects, development of
new best management practices, distribution of local farm products, urban agriculture (e.g. farmers markets and
backyard food production to promote or support social economic independence and healthy living); technological
innovation for natural resource conservation)
Does your project directly address this issue?
Yes
To enhance the ability of organizations, agencies, residential landowners and other land owners and managers to
have knowledge, skills, tools, support systems and technical resources to implement exemplary best management
practices and deliver natural resource management actions on the ground (examples include urban agriculture
development, assistance to and inclusion of private property owners, preservation, restoration, and/or expansion of
urban and/or rural agricultural lands, rural and urban forest lands, riparian restoration and stewardship on private
and public lands)
Does your project directly address this issue?
Yes
Project Type
Education
Forestry, Urban
Narratives, Budget, & Attachments
Project Description - Short
Provide a short, concise description of the project no more than two or three sentences.
Project Description- Member Jurisdiction*
Provide a description of the project that summarizes what you will do, how you will do it, and why you will do it.
Describe target audience, outcomes, objectives and general timelines.
The Green Tukwila Program was recently adopted by the Tukwila City Council on March 6, 2017. A 20 -
Year Stewardship Plan was developed to guide the overall program. The first step in implementation is
Printed On. 24 January 2018 Member Jurisdiction Grant Program 4
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Robert Eaton Tukwila
recruiting and developing Forest Stewards that will adopt parks or areas of parks and be the volunteer point
person for that site. Although there is currently no staff time or funding allocated to this new program, it has
risen to become a priority for the city. So much so, that the Parks & Recreation Department has reallocated
workloads to enable an existing .75 Full -Time Employee to dedicate .25 FTE of time to this project beginning
in 2018. The city is also desiring to utilize the KCD Funds to add an additional .25 FTE to this existing staff
member for a total of .50 FTE dedicated to this project for the next two years. KCD Funds and existing city
budget funds will also be used to contract professional crew days to support and augment this project. There
is great need for this as well as developing the stewardship program. As this is a new program to the city, this
grant project will focus on outreach, supporting and developing stewards, and beginning the boots on the
ground work through volunteer events.
With this allocation of staff time to the program, the city will be able to better implement an intentional
plan, beginning with this project. This project will focus on three sites initially Tukwila Park, Crystal Springs
Park, and S. 128th Parcel. It has just been confirmed in the last couple of months that there is now a local
resident to steward the S. 128th St Parcel, a non-profit (Student Conservation Association) to steward
Tukwila Park, and a local company, McKinstry, to steward Crystal Springs Park.
The goal of the on site work is to take portions of all three sites (Tukwila Park, Crystal Springs Park, and S.
128th Parcel) through the four phases of restoration: All three sites are currently in crisis due to English ivy,
Himalayan Blackberry and Knotweed. In 2018, the Green Tukwila Partnership lead by Tukwila Parks &
Recreation will also start educating the public and inviting volunteers to participate in restoration of these
three sites. Volunteers will be working in phase 1, invasive removal and phase 2, planting, of the 4 phases of
restoration. Volunteers will be taught the impact of invasive species of plants on native plants, recognizing
the invasive species, removal of invasive species, how to use tools, safe practices with equipment and why it
is important to have healthy, sustainable forests in the urban landscape.
Throughout this project, staff will continue to develop and grow the stewardship program and train
actual stewards which promotes community and a sense of ownership. This program is the future of the
Green Tukwila Partnership.
Project Activities and Measurable Results*
List specific project activities to be completed with KCD grant funds and the associated outcomes or measurable
results, and timeline.
1. Hosting three main Green Tukwila events each year: MLK Day of Service/January, United Way Day of
Caring/September, Green Tukwila Day/October that will focus on restoration work and stewardship
development. Funds will be used to promote the events, provide supplies and tools.
2. Develop and strengthen partnerships with Green Tukwila Stewards. Provide support for them and the
sites they adopt within this project. Help promote events, provide tools and outreach support, crew lead on
volunteer events with and for them. This is an on-going aspect of the project.
3. Contract professional crew work days at the various sites for the more difficult and technical work that
cannot be done by volunteers. This work will be coordinated with the stewards throughout the year.
4. As project progress is made it will be evident by the physical change in the sites or areas of the sites.
There will be observable change in the work areas. The initial observable differences will be obvious in the
specific work areas after volunteers events mentioned above.
5. Develop and grow stewardship program and train actual stewards: As volunteers become more
invested in the Green Tukwila Partnership through restoration work parties, Forest Stewards will emerge.
The Green Tukwila Partnership will be creating a Forest Steward program that will consist of:
• What does it mean to be Forest Steward
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Robert Eaton Tukwila
• Leading volunteers and volunteer groups
• Using worklogs and reporting
• Invasive and best practices
• Basic native plant ID
• Safety with tools
• How the city can support Forest Stewards
Each Forest Steward will be unique with scheduling volunteer work parties and transiting into a event
lead. This program is the future of the Green Tukwila Partnership and is on-going throughout this project.
Project Budget and Expenses*
Fill out and upload separate Application Budget Form also available on the KCD Member Jurisdiction Grant
Program website. Budget must be detailed with footnotes, appropriate and reasonable, meeting state
auditor/GAAP guidelines. Please do not use forms from previous applications. Please only upload the form linked
above. Thank you!
Budget Form (1-2-18) - FINAL.xlsx
Member Jurisdiction Authorization Letter
If you are a nonprofit organization seeking Member Jurisdiction funding, you must upload written authorization
from the Member Jurisdiction to apply for funding. This can be in the form of a letter or scanned copy of an email.
Additional Attachments
Upload any photos or maps of your project here. Only one file will be accepted. Please combine multiple files into
one if possible.
Support Materials (1-2-18) - FINAL.docx
KCD Acknowledgement and Signature
By signing below, the applicant agrees to acknowledge King Conservation District funding by placing the KCD-
provided logo on signs, materials, and documents produced as part of the above proposal. In addition, the
applicant will notify KCD of public events and activities funded by the KCD.
Authorized Applicant Electronic Signature*
Please enter your full name to sign and agree to the above.
Robert Eaton
Title
Parks & Recreation Manager
Printed On 24 January 201E Member Jurisdiction Grant Program 6
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Robert Eaton Tukwila
Date*
01/02/2018
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Robert Eaton
File Attachment Summary
Applicant File Uploads
• Budget Form (1-2-18) - FINAL.xlsx
• Support Materials (1-2-18) - FINAL.docx
Tukwila
Printed On: 24 January 2018 Member Jurisdiction Grant Program 8
120
King Conservation District
Member Jurisdiction Grant Program
Grant Application Project Budget Form
Promoting sustainable uses of natural resources through
responsible stewardship
Project Name
Green Tukwila Implementation - 2018 & 2019
Applicant
City of Tukwila - Parks & Recreation Department
Contact
Robert Eaton
Mailing Address
12424 42nd Ave S, Tukwila WA 98168
E-mail
Robert.Eaton@TukwilaWA.gov
Project Start Date:
I 1 -Jan -18
Phone
206-767-2332
Project End Date:
_ 31 -Dec -19
Please provide detailed
budget information below. Itemize categories such as supplies, contracted services with
footnotes and detailed descriptions below
Budget Item ]KCD
Funds
Other Funds
Other Funds
Total
_
(identify source and status
of matching funds here ex.
Rose Foundation -
Pending)
(identify source and status
of matching funds here ex.
DON Small and Simple -
Secured)
Salaries & Benefits
$40,000
$40,000
$80,000
Travel/ Meals/ Mileage
(for - volunteers, staff)
$0
$0
$0
$0
Office Supplies
$0.
$0
$0
Field Supplies
$2,000
$2,000
Contracted/
Professional Services
$5,400
$30,000
$35,400
Permits
_
$0
Other: (specify)
$0
Other: (specify)
$0
Other: (specify),
$0
Other: (specify)
$0
Other: (specify)
$0
TOTAL
$47,400
$70,000
$0
$117,400
Total Project Cost I $117,400
Total Match
$70,000
Amount of KCD Funding
Requested $47,400
121
Match Percentage
60%
According to the newly adopted 20 -Year Green Tukwila Stewardship Plan, the estimated project expenses for 2018 are $88,704 and for 2019 ore $104,077 totalling
$192,781. We will not likely be able to implement the project at the that level but have made a modified and intentional implementation plan given our resources. This
is defined above. Part of this includes reallocating .25 FTE of an existing .75 FTE staff member to this project ($20K Salaries in Other Funds} and by adding an additional
.25FTE to their time ($20K Salaries KCD Funds) for a total of .50 FTE (.50 FTE of this staff members total time now) dedicated to this project per year. In 2017 there was
nothing allocated to this.
$2K Field Supplies: purchasing necessary hand tools & supplies for this new program. Currently nothing is allocated.
$35,400 Professional Services: contracted crew days at the various sites. Currently limited city budget funds are allocated for crew days that will be intentionally used for
this project and will be mathcing funds, however more days are needed as well.
122
Green Tukwila Implementation — 2018 & 2019
Tukwila Parks & Recreation
Green Tukwila
January 2, 2018
Map of all 138 acres and sites within the City of Tukwila included within the 20 -Year Stewardship Plan
SSchAve S
I Tra,
Hazeln,s5 Park •
& Fire Station 52
Cyril Moses
Memorua Park
SCL - Duwamish Hill
Duwamish HETI Preserve
SCL - Ryan Hil
North SCL - Ryan Creek
+er wind's
Weir
ChirkicieWintl
Duwamish Gardens
5 1 15th Sc Riverbank
APentown Fire Station
uwarn sh Park
S2rdAve 5'
S 15th SE
Ctiverbank
S. ! 25th St Site
Tukwila
Community Center
TIB &S 130e1-.. St
Riverton
Park 7111
odiga Park
Southgate
11111
School
CaseadtYew t P> c
Verne
h
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Showalter Middle
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Maraca.--
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Winter Gare e -
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Mini
Park
Foster PontiLookout Park
Lookout Parte
Pamela Drive S,ce
57thA•re S Min; Pa.*
S. .LEIth Sc. ROW
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Tukwila Pool MPD
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Sire
Tnorneylte Elementary School ■
Tcir�-•ala H it
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=-
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Park
Strender
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P -s7
Ponds
Wes.
Valley
Riverbank
123
124
Green Tukwila Implementation - 2018 & 2019
Tukwila Parks & Recreation
Map of S. 128th St Parcel (Lower Left "Riverton Creek" on the map)
.... •. '••. m •.-,.
TM1[rrtr -w
Duwamish H3lE
5. 115th
-'rMI r. 4S: -..ter ' .
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Duwamish
Hill
Preserve
Ett
',Street 42nd Ave SI
� 1
ARiverbank
115th St
Riverbank
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Siccardi
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42nd Ave Si
S 115th St
f verhank
42rd'Ave Si
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River anlc
r_ t_
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t �lTla'�'IQ
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Street
Site
Duwamish Hill Preserve
'_ —
'- _ - _
'- ( Duwamish Restoration
Challenge
125
126
Green Tukwila Implementation - 2018 & 2019
Tukwila Parks & Recreation
Map of Tukwila Park
Hazelnut Park &
Fire Station 52
Tukwila
Hill c
Reservoir
▪ F-71.
• , Tulews1J
Hill
Se
59thAve5 B
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City Hall
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ialto. pkw,
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Southeenter
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ren River and
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—Tukwila
Tukwila Pero Parkway
Tultvola
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Tukwila
Post Offic•e
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Site
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Etv.i
January 2, 2018
Fort Dent
Business
Loop
Yeetsen
Historical
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Chrestenson Rd
Site
—7\ •
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Park
ii
—A
Strander
ROW
Map 6
127
128
Green Tukwila Implementation — 2018 & 2019
Tukwila Parks & Recreation
Map of Crystal Springs Park
mummiNEER
January 2, 2018
1\\
Macadam
Road S
Site
S 152nd
ROW
Thorndyke
Elementary
Gilliam Creek
Detention Pond
r
4
7.
-, r R�4ChC�t+Y9�W
4.
aa
Map S
0
::r—cram;t.:rts -oma
- ,_L -_.e .n4 ■r r-- roar letter
129
130
Green Tukwila Implementation - 2018 & 2019
Tukwila Parks & Recreation
Project Budget from 20 -Year Stewardship Plan
January 2, 2018
3reen Tukwila Partnership projections of program costs and volunteer match value for figure 14 on page
52 of the draft 20 -Year Plan
Year
Estimated number
of NEW acres to
enroll each year
Total Estimated
Program and
Field Costs
Volunteer
Match Value
($2899%kr)
Estimated number
of volunteer hours
each year
2017
1.50
$76,932
$86,970
3,000
2018
2.00
$88,704
$86,970
3,000
2019
3.00
$104,077
$92,765 '
3,200
2020
3.00
$113,161
$101465
3,500
2021
4.00
$127,639
$110,162
3,800
2022
5.00
$161,336
$115,960
4,000
2023
6.00
$180,709
$1.15,960
4,000
2024
7.00
$200,675
$115,960
4,000
2025
8.00
$225,466
$115,960
_ 4,000
2026
8.00
$235,964
$115960
4,000
2027
8.00
$243,596
$1.15,960
4,000
2028
8.00
$249,366
$115,960
4,000
2029
8.00
$253,559
$115,960
4,000
2030
8.00
$255,944
$115,960
4,000
2031
6.00
$240,997
$115,960
4,000
2032
2.00
$198,583
$86,970
3,000
2033
0.00
$157,178
$86,970
3,000
2034
0.00
$133,380
$86,970
3,000
2035
0.00
$118,942
$86, 970
3,000
2036
0.00
$108,653
$86,970
3.000
Total
87.50
$3,474,859
$1,985,815
71,500
Overall cost to maintain all 87 acres and a smaller volunteer program beyond the 20 years is estimated
at $75,000 to $80,000/year.
131
132
AGREEMENT FOR AWARD
OF KING CONSERVATION DISTRICT MEMBER JURISDICTION GRANT
City of Tukwila
This Agreement is made between the King Conservation District Number 9, a municipal corporation in
King County, Washington, located at 1107 SW Grady Way, Suite 130, Renton, WA 98057 (referred to herein as
"District"), and the City of Tukwila, a municipal corporation in King County, Washington, located at 13900
Interurban Ave S. Tukwila, WA 98168 (referred to herein as "Recipient"), for the purposes set forth herein.
SECTION 1. RECITALS
1.1 Whereas, the District is a special purpose district organized and existing under authority of Chapter
89.08 RCW which engages in certain activities and programs to conserve natural resources, including soil and
water, which activities are declared to protect and promote the health, safety, and general welfare of the people
of the state of Washington; and
1.2 Whereas, pursuant to RCW 89.08.400 and/or RCW 89.08.405, King County has authorized and
imposed a system of assessments and/or a system of rates and charges to finance the activities and programs of
the District; and
1.3 Whereas, pursuant to RCW 89.08.220 and RCW 89.08.341 the District is authorized to enter into
agreements with, or to furnish financial or other aid to, municipal entities and agencies (governmental or
otherwise), or their designees, or any occupier of lands within the District, in order to carry out and facilitate the
activities and programs of the District to conserve natural resources; and
1.4 Whereas, the District has reviewed the grant application submitted by Recipient and has
determined that the application meets the requirements of Chapter 89.08 RCW and the District's policies and
procedures for awarding grants; and
1.5 Whereas, the District and Recipient desire to enter into this Agreement for the purpose of
establishing the terms and conditions relating to the District's award of a grant to Recipient.
SECTION 2. AGREEMENT
2.1 The District agrees to award Recipient a grant in the total amount Forty -Seven Thousand Four
Hundred and No/100 Dollars ($47,400.00) from KCD-Tukwila 2012-2017 Collections. Grant funds shall be used
by Recipient solely for the performance of the work described in Exhibit A which is attached hereto and
incorporated herein by this reference. The District shall pay the grant funds to Recipient in accordance with the
District's policies and procedures, or as otherwise provided herein, including but not limited to, the policies and
procedures contained in the grant program guidelines, provided that such funds have been collected and received
by the District.
2.2 Recipient represents and warrants that it will only use the grant funds for the work described in
Exhibit A, which may be amended by the parties pursuant to Paragraph 3.3 of the Agreement. Recipient shall
be required to refund to the District that portion of any grant funds which are used for unauthorized work. Further,
Recipient agrees to return to the District any grant funds that are not expended or remain after completion of the
work covered by this Agreement.
Page 1 of 4
133
2.3 Recipient acknowledges and agrees that the grant funds may only be expended on work which
shall be entirely within the District's jurisdictional boundaries. The following municipal entities are not within
the District's jurisdictional boundaries: Enumclaw, Federal Way, Milton, Pacific, and Skykomish. Recipient
shall be required to refund to the District that portion of any grant funds which are used for work performed
outside the District's jurisdictional boundaries.
2.4 In the event the scope of work authorized by this Agreement includes the use of grant funds to
purchase houses located on real property within a flood hazard area, Recipient acknowledges and agrees that grant
funds may only be used for such purposes if the houses to be purchased were constructed before floodplain
mapping or sensitive areas regulations were in place for that area. Recipient shall be required to refund to the
District that portion of any grant funds which are used for unauthorized purposes.
2.5 Recipient shall be required to provide the District with regular financial and project progress
reports for the duration of the project. Grant funds are remitted to the Recipient on a reimbursement payment
basis. Project progress reports must be submitted with each reimbursement request. Project progress and financial
reports, along with the final narrative and financial summary reports shall be submitted through the District's
online grant portal.The Recipient shall be required to submit to the District a final report which documents the
Recipient's completion of the work in conformance with this Agreement within thirty (30) days after the
completion of the work. The final report shall, among other things, summarize the project's successes and shall
address the regional benefits accomplished by the work. The final report shall also identify any obstacles or
challenges which were encountered during the work, along with general recommendations regarding ways to
avoid such obstacles or challenges in the future. If requested, Recipient agrees to provide the District with
additional financial or progress reports from time to time, at reasonable intervals.
2.6 Recipient's expenditures of grant funds shall be separately identified in the Recipient's accounting
records. If requested, Recipient shall comply with other reasonable requests made by the District with respect to
the manner in which project expenditures are tracked and accounted for in Recipient's accounting books and
records. Recipient shall maintain such records of expenditures as may be necessary to conform to generally
accepted accounting principals and to meet the requirements of all applicable state and federal laws.
2.7 If the Recipient is a Washington municipal agency, Recipient shall be required to track project
expenses using the Budget Accounting and Reporting System for the State of Washington ("BARS").
2.8 The District or its representative shall have the right from time to time, at reasonable intervals, to
audit the Recipient's books and records in order to verify compliance with the terms of this Agreement. Recipient
shall cooperate with the District in any such audit.
2.9 Recipient shall retain all accounting records and project files relating to this Agreement in
accordance with criteria established in the Revised Code of Washington and the Washington State Archivist.
2.10 Recipient shall ensure that all work performed by Recipient or its employees, agents, contractors
or subcontractors is performed in a manner which protects and safeguards the environment and natural resources
and which is in compliance with local, state and federal laws and regulations. Recipient shall implement an
appropriate monitoring system or program to ensure compliance with this provision.
2.11 Recipient agrees to indemnify, defend and holdharmless the District, its elected or appointed
officials, employees and agents, from all claims, alleged liability, damages, losses to or death of person or damage
to property allegedly resulting from the negligent or intentional acts of the Recipient or any of its employees,
agents, contractors or subcontractors in connection with this Agreement.
134
Page 2 of 4
2.12 Recipient agrees to acknowledge the District as a source of funding for this project on all literature,
signage or press releases related to said project.
2.13 Recipient shall notify the District if Recipient intends to sell, salvage, or otherwise dispose of any
equipment purchased with grant funds. The proceeds received by Recipient from any sale, salvage or disposition,
or the value of the equipment if proceeds were not received from any such action, must be: (a) re -invested back
into the originally awarded project; (b) invested in a similar project with District approval; or (c) returned to the
District.
SECTION 3. GENERAL PROVISIONS
3.1 This Agreement shall be binding upon and inure to the benefit of the parties hereto and their
respective successors and assigns.
3.2 This Agreement constitutes the entire agreement between the parties with respect to the subject
matter hereof. No prior or contemporaneous representation, inducement, promise or agreement between or among
the parties which relate to the subject matter hereof which are not embodied in this Agreement shall be of any
force or effect.
3.3 No amendment to this Agreement shall be binding on any of the parties to this Agreement unless
such amendment is in writing and is executed by the parties. The parties contemplate that this Agreement may
from time to time be modified by written amendment which shall be executed by duly authorized representatives
of the parties and attached to this Agreement.
3.4 Each party warrants and represents that such party has full and complete authority to enter into
this Agreement and each person executing this Agreement on behalf of a party warrants and represents that he/she
has been fully authorized to execute this Agreement on behalf of such party and that such party is bound by the
signature of such representative.
DISTRICT: RECIPIENT:
13y By
Name Name
Title Title
Date Date
Approved as to Form; Approved as to Form:
DISTRICT LEGAL COUNSEL: RECIPIENT'S ATTORNEY:
By e By
Name 1; .:.�� �� 6 Name
DateDate
Page 3 of 4
135
136
City of Tukwila
City Council Community Development & Neighborhoods Committee
COMMUNITY DEVELOPMENT & NEIGHBORHOODS COMMITTEE
Meeting Minutes
April 10, 2018-5:30 p.m. — Hazelnut Conference Room, City Hall
Councilmembers: Kate Kruller, Chair, Kathy Hougardy, Zak Idan
Staff: David Cline, Jack Pace, Moira Bradshaw, Robert Eaton, Laurel Humphrey
Guest: Brandon Gonzales, LDC, Inc.
CALL TO ORDER: Chair Kruller called the meeting to order at 5:3o p.m.
I. BUSINESS AGENDA
A. Ryan Hill Neighborhood Study Update
Staff updated the Committee on the results of a comprehensive Ryan Hill neighborhood study
that was initiated last year following the receipt of a Comprehensive Plan/Zoning amendment
to change 15 acres from Low Density Residential to High Density Residential. The City
contracted with LDC, Inc. to prepare a study, including robust neighborhood outreach and
involvement to gather input from the community. Alternative land use scenarios were
prepared to gather opinions about the area's future, which revealed that the north half of Ryan
Hill are more interested in future change including higher density than the southern half.
Committee members were briefed on the study results which included background,
neighborhood input, existing conditions, development scenarios, and conclusions. Chair
Kruller will speak to Council President Seal on how best to share this information with the rest
of the City Council. DISCUSSION ONLY.
B. Resolution: Increase Change Fund Level for Foster Golf Course
Staff is seeking Council approval of a resolution that would increase the Foster Golf Links
Change Fund from $1,200 to $2,500. This is expected to improve operational efficiencies by
adding a third till to provide faster service in the Pro Shop during the busy season.
UNANIMOUS APPROVAL. FORWARD TO APRIL i6, 2018 REGULAR CONSENT AGENDA.
C. Grant Agreement: Green Tukwila
Staff is seeking Council approval of an agreement with King Conservation District to accept
*$47,400 in grant funds for increasing staff capacity, supplies and professional services for the
Green Tukwila program, which has a total two-year project cost of $117,400.00. If approved,
Tukwila will be allocating a total of 20 hrs/week to the Green Tukwila implementation. Because
this is a reimbursement grant, staff is seeking permission to overspend the Parks & Recreation
budget by around $23,800 in 2018 which will be reimbursed by the King Conservation District,
and this will appear in the year-end budget amendment. This expansion of the Green Tukwila
program will focus initially on Tukwila Park, Crystal Springs
137
Community Development & Neighborhoods Minutes April lo, 2018
Park, and the South 128th Parcel by taking them through the four phases of restoration. Chair
*
Kruller shared that she would like to see Southgate Park at 42nd Avenue South and South 135th
Street receive restoration attention in the future. UNANIMOUS APPROVAL. FORWARD TO
APRIL i6, 2018 REGULAR CONSENT AGENDA.
D. Grant Agreement: 10 -Minute Walk
Staff is seeking Council approval to accept $40,000 in grant funding from the National
Recreation and Park Association (NRPA) "10 -Minute Walk" program. The 10 -minute walk
pledge was signed by the Mayor in February and endorses a vision that everyone deserves a
park or open space within a 10 -minute walk of home. Tukwila is one ofjusttwelve cities selected
across the country to receive this grant, which was intended to reduce barriers to park access
in underserved communities, improve environmental conditions and community health, and
expand access to nature. Funds will be used to expand community engagement and advance
participation of underrepresented and marginalized communities. Councilmember Hougardy
noted that the Equity and Social Justice Commission should be briefed on all city efforts
devoted to increasing equity, including projects like this. UNANIMOUS APPROVAL.
FORWARD TO APRIL 16, 2018 REGULAR CONSENT AGENDA.
II. MISCELLANEOUS
Chair Kruller raised a concern about the TMC allowing property owners to raise and keep small
agricultural birds and animals - especially chickens - which appears to be creating unwanted results.
In the past 6 years since Tukwila made code changes to allow residents with small lot sizes the option
to raise small agricultural animals, neighborhoods are experiencing a significant increase in rodent
populations that are damaging vehicles parked on as well as off street, yard features and structures,
and are easily visible moving between yards at night, where once such a sight was rare. This appears
to be related to an inability to keep feed or seed - which is attracting and sustaining rodents. Kruller
and constituents say the comparison over the past 25 years to current conditions is starkly obvious
and could soon culminate in public health issues for residents and children in nearby schools.
Adjourned 7:00 p.m.
Committee Chair Approval
Minutes by LH
138
COUNCIL AGENDA SYNOPSIS
1,iliaL
Meeting Date
Prepared A)
Ala} or S review
Council review
04/16/18
RS
lam\
ITEM INFORMATION
ITEM No.
5.1.
STAFF SPONSOR: RICK STILL
ORIGINAL AGI?ND.A D.VI I:: 04/16/18
AGI:Nn.\ Iii: i TITi.i 10 -Minute
Walk Planning Grant Agreement
C,v l I :GORY ❑ Discussion
Altg Dale
Alotion
Dale 4/16/18
❑ Resolution
illtg Dale
❑ Ordinance
ANDate
❑ Bid ./12vard
ANDate
❑ Public Hearing
Altg Date
❑ Other
Altg Dade
.1
Alts
SPONSOR ❑Council ❑Ala)or HR DCD Finance Fire ❑T.S14P�~R ❑Police ❑PlF' Court
SPONSLR'S Contract agreement with National Parks and Recreation Association to implement the 10-
Su\INI:\RY Minute Walk Planning Grant and Technical Assistance Grant
Rf.vil:\\ i:1 RV ❑ C.O.W. Mtg.
❑ Trans &Infrastructure
DATE: 4/10/18
/I
CDN Comm
❑ Finance Comm. ❑ Public Safety Comm.
❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: KRULLER
❑ Arts Comm.
RECOMMENDATIONS:
SI .)NSOR/Al)\IIN.
Corr
Parks & Recreation
TI.I : Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
I:\PI :ND1"I'I!RI: RD)IRI:ID AMOUNT BUDGETED APPROPRIATION REQUIRED
$40,000 $0 $40,000
Fund Source: PARKS AND RECREATION BUDGET
Comments: The appropriation amount will be reimbursed after its been expended through general fund
MTG. DATE
RECORD OF COUNCIL ACTION
04/16/18
MTG. DATE
ATTACHMENTS
04/16/18
Informational Memorandum dated 04/10/18
Mayor's Pledge for "10 -Minute Walk to a Park Campaign"
Application for the 10 -Minute Walk Planning Grant and Technical Assistance Grant
NRPA 10 -Minute Walk Planning Grant and Technical Assistance Grant Agreement
Minutes from the Community Development & Neighborhoods Committee 4/10/18
47A
140
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Development & Neighborhoods Committee
FROM: Rick Still, Parks & Recreation Director
CC: Mayor Ekberg
DATE: March 7, 2018
SUBJECT: 10 -Minute Walk Planning Grant Agreement
ISSUE
Seeking authorization for the Mayor to sign for the "NRPA 10 -Minute Walk Planning Grant and
Technical Assistance Grant Agreement" in the amount of $40,000 to engage with our
community so that we can better meet residents' park needs and to implement the 10 -Minute
walk pledge.
BACKGROUND
On February 13, 2018, Mayor Allan Ekberg "signed on" to promote the 10 -Minute Walk to a Park
campaign (See Attachment A). This action allows the City of Tukwila to be eligible for the grant
funds and technical assistance to work with The Trust for Public Lands (TPL) to engage with our
community so that we can better meet their park needs.
At their March 13th meeting, the Community Development and Neighborhoods Committee reviewed
and provided permission for the City to apply for the "10 -Minute Walk Planning Grant and Technical
Assistance Application" grant to engage with our community so that we can better meet residents'
park needs and to implement the 10 -Minute walk pledge.
The Parks and Recreation Department is excited to find new methods to reach our community and
engage with them on how parks could play a bigger role in their quality of life. The third goal of the
City's Equity Policy is that "All residents and visitors receive equitable delivery of City Services."
Further defined, the goal states that "The City will identify strategies that facilitate the equitable
access to current and future City services and facilities, regardless of race/ethnicity, language,
ability, gender, age, family status, geography, and mode of transportation." The 10 -Minute Walk
campaign will help realize this goal by assisting in identifying issues and additional locations for
open space to help achieve equitable access to open space for our residents. Also, the information
gathered through the 10 -Minute Walk campaign process will serve as a great basis for updating our
Parks, Recreation, and Open Space (PROS) plan in 2019.
Closely related with the 10 -Minute Walk campaign, the City is simultaneously partnering with King
County to implement their Land Conservation Initiative (LCI) which also includes achieving open
space equity for all residents.
DISCUSSION
The National Parks and Recreation Association (NRPA) has selected the City of Tukwila as one of
the twelve cities across the country to receive the 10 -Minute Walk grant. The Grant Agreement or
Memorandum of Understanding (MOU) is due to the NRPA office by May 1, 2018. There are
141
142
INFORMATIONAL MEMO
Page 2
scheduled phone calls, In -Person training in Chicago, Illinois and preliminary assignments that the
Tukwila 10 -Minute Walk Team are committing to as part of this MOU.
As described in question number 18 Project Description of the grant application (Attachment B),
City Staff and our partners will be engaging with the community to better identify the needs of the
community and to provide parks and open space equitably.
FINANCIAL IMPACT
This is no grant match required.
There is a grant allotment to pay for required three Tukwila 10 -Minute Walk Team members to
attend the training in Chicago and for the same or other staff to engage with the community to meet
the goals of the grant.
This is a reimbursement grant; therefore, the initial expenditures will have to be from the Parks
& Recreation general fund budget then be reimbursed by the NRPA grant. Although there is no
net increase to the budget because of the reimbursement, due to accounting procedures, the
P&R budget will be overspent by the grant amount in 2018. Therefore, staff is seeking
permission to overspend the Parks & Recreation budget by $40,000 in 2018 which will be
reimbursed by the NRPA grant. This will be included in the 2018 year-end budget amendment.
RECOMMENDATION
The Council Committee is being asked to consider forwarding this item to the April 16, 2018
Regular Meeting Consent Agenda to authorize the Mayor to sign the NRPA 10 -Minute Walk
Planning Grant and Technical Assistance Grant Agreement for $40,000 to engage with our
community so that we can better meet residents' park needs and to implement the 10 -Minute walk
pledge.
ATTACHMENTS
A. Mayor's Pledge for "10 -Minute Walk to a Park Campaign"
B. Application for the10-Minute Walk Planning Grant and Technical Assistance Grant
C. NRPA 10 -Minute Walk Planning Grant and Technical Assistance Grant Agreement
Z.\Council Agenda Items1Parks and Recreation \10 -Minute Walk MOU110-Minute Walk Grant MOU CDN MEMO 4-10-18.docx
Nit pA bona! ecma,ion
and Park Association
occroso c,,oryone ,losorvo s a pt1i :
Campaign to Celebrate America's Cities and Civic Leaders Who Actively Promote the 10 -
Minute Walk to a Park
The Trust for Public Land, National Recreation and Park Association, and Urban Land Institute launched
the 10 -Minute Walk Campaign in October 2017 to celebrate, recognize, and highlight cities, mayors, and
other civic leaders that promote the 10 -minute walk to a park goal. This goal leads to equitable,
economically thriving, safe, and healthy communities.
To date, more than 150 bipartisan mayors have endorsed the vision that everyone deserves a park or
open space within a 10 -minute walk of home. Your support of this initiative would involve the following:
• Recognition in public materials that spotlight park champions, including the 10minutewalk.org,
campaign materials, and press stories.
• Access to campaign programming and best practices made available to cities who support the
campaign. These include a technical assistance opportunity, Park Serve®, ULI Advisory Service
Panels, and more. More information on this programming is available on the supplemental "10 -
Minute Walk to a Park Campaign 2018 Programming" document.
• Designation of a member of your team to serve as the primary point of contact for this initiative
and who will receive communications about the campaign.
We would be honored to have your involvement with this effort. By signing below, this document will
formalize your support of this campaign and demonstrate your commitment to improving park quality
and access.
Signature:
Full Name
And City: Mayor Allan Ekberg, City of Tukwila
Date: February 13, 2018
If you have any additional questions, please to not hesitate to contact our team through Patrick Phillippi.
He can be reached at 202-748-2793 or by email atpphillippi@civitaspublicaffairs.com.
143
10 -Minute ai
Response ID:288
2. Qualifying C uestions
annlr n : ,hnicai Assistance A lire bion
1.
Are you a local, municipal, or regional government agency (e.g., park and recreation department) or
federally recognized tribal community?
Yes
2.
Has your Mayor (or highest city official) signed on to the 10 -Minute Walk Campaign?
Yes
5. Grant Apia cation Contact
3. Please provide your contact information.
First Name
Rick
Last Name
Still
Email Address
rick.still@tukwilawa.gov
Title
Director of Parks and Recreation
Organization Name
City of Tukwila Parks and Recreation
Street Address
12424 42nd Avenue South
Apt/Suite/Office
City
Tukwila
State
WA
Zip
98168
Phone Number
144 2067672344
6. Lead Park and Recreation Agency Information
4. Department Name
Parks and Recreation
5. Is this a city or county park and recreation agency?
City
Please list the cities you will be working with and indicate if they have a city park and recreation agency that will be
partnering with you.
6. Lead Park and Recreation Contact Information
Federal Identification Number
91-6001519
Head of Organization (Director, Executive Director, CEO, etc..)
Rick Still
Head of organization Email Address
rick.still@tukwilawa.gov
Head of Organization Phone Number
2067672344
Twitter Handle
@TukwilaParks
Facebook
@TukwilaParks
Website
www.tukwilawa.gov/departments/parks-and-recreation
7.
Please list up to four upcoming policy, plan, or funding change opportunities in your city or
close agency partners. (200 characters max per opportunity)
For example: comprehensive plans, park master plans, bond measures, transportation
plans, code revisions, etc.)
1. : King County, together with city partners, is advancing a groundbreaking Land Conservation Initiative (LCI) to protect
remaining high conservation value lands throughout the county within one generation. The LCI calls for protecting 65.000
acres of natural areas, farmland, forests, river valleys, urban green space, and trail corridor within the next 30 years before
they are permanently lost to development (https://kingcounty.gov/land-conservation).
2. : Equity is an over -arching theme in the LCI. The Open Space Equity implementation plan (LCI Equity) sets a base amount
of $160 million to eliminate park access disparities in communities with acute needs. Weighing lack of park access within 'A a
mile, low-income households, and rates of chronic diseases, King County las selected the City of Tukwila as a priority area
and pilot from which to scale to other cities.
145
3. : As part of LCI, King County seeks to change the King County Conservation Futures Tax Levy policies to increase the total
funding available and remove the 1:1 local funding match requirement for equity priority area cities, including Tukwila (see
attached map).
4.: Tukwila's 2014 Parks, Recreation, and Open Space Plan is scheduled to be updated in 2019 in accordance with state
policies to remain eligible for state recreation funding. The update will incorporate the 10 -minute walk commitment and
feedback from community engagement from this planning project.
8. What were the total operating expenditures for your agency during the most current fiscal year?
$4,803,452
9. How many full time (non -seasonal) staff work at your park and recreation agency?
25.25 FTE
10. Please select all the associations your organization is a member of:
*Note: You do not need to be a member to be eligible for this grant opportunity.
National Recreation and Park Association
American Planning Association
National League of Cities
U.S. Conference of Mayors
Local or National Equity Collaborative
Other: Washington Parks & Recreatioin Association
7. City Information
11. City
Tukwila
12. Mayor
Allan Ekberg
13. Number of Years in Office
2
14. End of Current Term
12-31-2019
15. Is your mayor eligible for re-election or planning to run? Please note any other anticipated transitions in leadership, or
plans to ensure continued support for the project throughout any such transitions.
Yes, the mayor is eligible to run and plans to run for another term. However, if there were a mayoral change, the city
administrator would provide continued support.
16.
Form of Government
*Click for detailed descriptions
Mayor - Council
Project Information
146
17. Summary Description: Please describe your city and the focus of your 10 -Minute Walk Campaign
priorities in 200 characters or less. This will be used in promotions where there is limited text space,
so please summarize your city and goals to be as clear and concise as possible. (200 -character limit)
A small King County city with a diverse population, Tukwila's 10 -minute walk vision is to engage the community to create new
parks serviced by pedestrian -friendly routes in underserved neighborhoods.
18. Project Description: Please describe in more detail your vision for the 10 -Minute Walk Campaign
and how this funding and technical assistance will advance this vision. Include the main challenges
your city faces, existing assets that could be leveraged, how this fits into your department and
Mayor's agenda, and how this will allow you to do something new. (400 -word limit)
Tukwila's 10 -minute walk vision is to engage the community to re -focus on creating new parks serviced by pedestrian -friendly
routes throughout underserved neighborhoods. To do so, our plan is to expand community engagement efforts with
innovative methods to gather greater input on increasing access to parks. King County and Tukwila are partnering on the
Land Conservation Initiative Open Space Equity (LCI Equity) pilot, which has incorporated 10 -minute walk measures. Tukwila
will serve as a model, so King County can incorporate successful engagement methods and direct regional conversations on
open space equity.
Despite a growing population and need for more parks and safer routes, the City has stagnated on new parkland acquisitions
in recent years. King County's skyrocketing real estate market has stymied public agencies' efforts to outbid developers on
vacant lands. Meanwhile, tenants whose children have no place to play except in parking lots and hallways are being evicted.
Tukwila's median household income is just 40% of King County's, 23% of households live below the poverty line, and 10% of
students experience homelessness.
Since renovation is easier than acquisition, the City has focused on park quality. However, creating new parks best reflects
the mayor's and city council's desires.
If awarded the planning grant and technical assistance, Tukwila will invest in new engagement methods to advance the civic
participation of underrepresented and historically marginalized communities to develop our 10 -minute walk commitment. With
The Trust for Public Land (TPL), community engagement will explore perceptions of pedestrian infrastructure, unearth the
community's vision for the city and how parks play a role, and compile a list of short-term park priorities that would further the
10 -minute walk goal. Tukwila will fully integrate equity into the planning process by dedicating more resources to engaging
communities that are the most difficult to reach, including immigrants and non-English speakers.
Currently, the City tries to meet people where they are but finds it difficult to reach people who wouldn't normally attend public
planning meetings. With this effort, we envision testing innovative and non-traditional engagement methods, including
creative placemaking events and new connections with community groups, to gather more feedback.
In addition to being the first LCI pilot city, Tukwila's assets are its robust partnerships. Tukwila partners with King County, the
school districts, the library, community centers, health organizations, and community connector nonprofits for park
programming. We plan to leverage these and establish new ones during outreach.
19. Background: Please describe your agency's past accomplishments related to park access and
quality. Include any plans, policies, or funding from the last 5 years. (200 -word limit)
Tukwila completed a Parks, Recreation, and Open Space (PROS) plan in 2014 and a bicycle and pedestrian plan in 2009.
Tukwila City Councilmember De'Sean Quinn participated in the LCI planning process and served as the LCI's Advisory Board
co-chair throughout 2016-2017.
King County and Tukwila partnered on the Duwamish Gardens, a mitigation project that restored shallow water salmon
habitat and established a new park along the Duwamish River. The park provides a new way for residents to access and
appreciate the hidden beauty of the region's urban river. The County and City are also partnering on the Lake to Sound trail,
which will be a 16 -mile multi -use recreational trail connecting communities between the south end of Lake Washington to the
Puget Sound shoreline in Des Moines.
Most recently, Tukwila acquired land for a new fire station and will establish a park and community gathering area on the
surrounding land. The park will most likely have new community gardens and partnering with Global to Local,a nonprofit that
works to address health disparities by working to create a healthier, more welcoming community for the underserved through
better parks and trails.
20. Park and Recreation Agency Goals: Provide a brief description of your park and recreation
147
agency's top goals for the next 1-3 years. (200 -word limit)
1. Expand programming throughout the city to meet people where they are through partnerships with the school district and
community centers. For example, the new Rec Time program offers physical education and play time for children in
elementary school summer classes.
2. Increase the number of parks in low-income neighborhoods.
3. Improve amenities in existing parks to better serve communities.
21. City Goals: Provide a brief description of your city's top goals for the next 1-3 years. (200 -word
limit)
The City's main priority is to increase public safety by establishing a new justice center that will house the Police Department
and Municipal Court, construct three new fire stations, acquire a new facility for Public Works, and renovate existing city hall
buildings all to comply with seismic building codes and to right size facilities for new and future growth. However, the City is
also committed to increasing equity. The City will assess a baseline, develop an implementation plan, and report measurable
progress in meeting each policy goal in the 2017 Equity Policy within one year. Adopting the 10 -minute walk standard is an
important step forward.
22. Equity Background: Equity is a major focus of the 10 -Minute Walk Campaign. Please describe
how you define equity in your city and what your park and recreation agency or city is currently
doing or has done regarding equity. This should include any plans, policies, partnerships, or
funding priorities and any specific actions regarding park access and/or park quality. If you do not
have a history of addressing equity, please explain why you have not done so (lack of funding,
capacity, etc..). (200 -word limit)
Tukwila values its rich diversity. A majority of residents are people of color, 40% were born outside the United States, and half
of residents speak a language other than English at home.
The City's 2017 Equity Policy defines equity as "eliminating systemic barriers and providing fair access to programs, services,
and opportunities to achieve social, civic, and economic justice." Policy goals include a City workforce reflective of the
community; relevant and inclusive community outreach; and capacity building within the government and community. The
City's 2012 Strategic Plan formed the basis for the Equity Policy.
King County's Equity and Social Justice Office defines equity as "the full and equal access to opportunities, power, and
resources, so that all people achieve their full potential and thrive." The County recognizes that equity is the journey toward
well-being as defined by those most negatively affected.
With the commitment that the benefits of parks must accrue to all, equity is an over -arching theme of King County's LCI. Priority
areas based on a lack of accessible parks and greenspaces within ';4 of a mile; lowest incomes; highest rates of chronic
diseases; and additional factors of language diversity, racial diversity, and neighborhood greenness.
23. Equity Plans: Please describe your vision for incorporating equity into your 10 -Minute Walk
efforts. (200 -word limit)
Equity would be at the core of this planning effort. Through partnerships with community centers and schools, the City is trying
to meet people where they are; but struggles to reach people who aren't typically reached by public planning meetings. We
envision testing innovative and non-traditional engagement methods to expand outreach to the most underserved and
disenfranchised members of the community. Ideas include hosting creative placemaking events, working with community
organizers, and forging new connections with community-based groups. In addition, we could incorporate perceptions of
safety in the engagement process to gain a more complete picture of walkability issues.
In partnership with TPL and King County, community engagement successes will serve as a model for the [Cl Equity plan.
Tukwila and King County will also be able to integrate the language and goals of the 10 -minute walk campaign into the LCI
pilot process, thereby serving as a model for regional open space equity.
9. Project Management
24. Project Management: Please describe how the 10 -Minute Walk Campaign and technical
assistance will be managed by your city. For example: Who will be the lead contact and/or will there
be a team working on this project? How is that person or team positioned within the department or
city? How much time will be devoted to the project? (300 -word limit)
Both Tukwila and King County will commit the staff time required for this community engagement and planning effort. Rick
Still, the Tukwila Parks and Recreation Director, will be the lead contact and project manager. Rick leads a team of 26 staff.
Parks and Recreation Managers, Robert Eaton and Tracy Gallaway would participate in the program and provide support as
project leads as well. Coordination with the County would be managed by Darren Greve, the LCI Strategic Policy Advisor for
the King County Department of Natural Resources and Parks in the Open Space Acquisition group. Although this is a joint
application, all grant funds would support Tukwila.
25. Partners: Through this project, you will be required to work with at least two partners outside of
the park and recreation agency. Please list those partners below and attach letters of support.
*If there is a TPL or ULI office in your region we strongly encourage you to partner with these
offices. In addition, we encourage you to think about partners that would help ensure under-
represented populations (people of color, low-income individuals, LGBTQ community, individuals
with physical/cognitive disabilities, and immigrants and refugees) are part of the 10 -Minute Walk
efforts.
Cary Simmons Northwest Program Director— Parks for People
Northwest Office: 901 Fifth Avenue. Suite 1520. Seattle, WA 98164
Darren Greve
Land Conservation Initiative
Director's Office
King County Department of Natural Resources
Global to Local
2800 S 192nd St
SeaTac, WA 98188
26. Partner Management: Please describe how your organization will manage these partnerships and
build additional partnerships to advance your vision. (200 -word limit)
The Seattle field office of The Trust for Public Land will partner with Tukwila to lead community engagement activities and help
Rick make and manage new partnerships.
TPL has been engaged in the LCI Equity planning process since its inception in 2016. GIS data from the Open Space
Assessment Tool (OSAT), created by its local and GIS teams, helped identify the initiative's priority areas. Cary Simmons,
TPL's Northwest Parks for People Program Director, also worked with Darren and others to increase the minimum equity set-
aside amount from the originally proposed $60 million to its current level of $160 million.
Both the City and TPL would contract with local community-based organizations. such as Global2Local, the International
Rescue Committee, Got Green, Puget Sound Sage, and the Duwamish River Coalition for grassroots engagement.
10. Project Budget
27. List Itemized anticipated expenses to reflect how the amount of funding requested above would
be implemented for your project. Grant funds may be used to cover items such as staffing, data
analysis, consulting, community engagement, and staff professional development.
*Your first item should be $3,600 for the in-person training, which will cover travel for at least three
people. The budget items should total at least $40,000.
149
Item Budget Amount
In-person Training In-person Training 3,600
2. Staff Time 10,000
3, Community Engagement Materials 2,400
4. Community Organizers 10.000
5. Translation Services 2,000
6. Event Supplies 4,000
7. Park Planning Consultant Services 8,000
8.
9.
10.
28.
Please attach statements (letters, emails, etc) of support. These should state the role of the partner in the 10 -Minute Walk
campaign in your city. Up to 10 files may be uploaded with a file size not to exceed 50 MB.
Mayor
Head (director, commissioner etc.) of additional park and recreation agencies responsible for building and maintaining
parks in your city (city, county, special district etc.).
2 or more partners outside of parks and recreation
If you have a local ULI and/or TPL office in your area we strongly encourage you to gather letters of support from these
offices.
We also strongly encourage you to partner with organizations that will help you reach your 10 -Minute Walk Campaign equity
goals.
TPL2018MayoralSign-onLetterl0-MinuteWalk-Signed.pdf
KC._Open__Space_Equity_Objective__Map.lp9
TukwilaOpenSpaceEquityGrant_KC_.__LetterOtSupport.pdf
Tukwila_10-Minute__Walk_Grant__-_TPL_ Letter ofSupport.pdf
G2L_endorsement.pdf
12. Thank You!
Completion of Application
Mar 09, 2018 17:25:10 Success: Email Sent to: rick.still@tukwilawa.gov
150
N R PA National Recreation
and Park Associat?on
22377 Belmont Ridge Road
Ashburn VA 20148-4150
1.800.626 NRPA (6772)
NRPA 10 -Minute Walk Planning Grant and Technical Assistance
Grant Agreement
Grantee: City of Tukwila Parks and Recreation
Grant Amount: $40,000
Project: 10 -Minute Walk Technical Assistance
Term: 4/1/2018 through 3/31/2019
P 703858 0784
F 703.858 0794
This Memorandum of Understanding (MOU), 4/4/2018 (Effective Date), is made between National
Recreation and Park Association, a Virginia-based not-for-profit 501(c)3 with a mailing address of 22377
Belmont Ridge Road, Ashburn, Virginia, 20148 (NRPA) and City of Tukwila Parks and Recreation a
provider of park, recreation, or community services in 12424 42nd Avenue South, Tukwila, WA 98168
(Grantee).
1. Purpose
The purpose of this MOU is to confirm approval of the terms governing the acceptance and use of Forty
Thousand Dollars ($40,000) made available for the implementation of the 10 -Minute Walk Planning
Grant and Technical Assistance program.
This grant opportunity is a result of a partnership between NRPA and The JPB Foundation to reduce
barriers to park access in underserved communities, improve environmental conditions and community
health, and to expand access to nature in cities across the nation. Having been selected as a recipient of
funding through this program, Grantee is required to accept the terms contained within this MOU in
order to receive funding as a grant recipient.
2. Payment
a) NRPA will pay the sum of $40,000 to the Grantee within [30j days after NRPA's receipt of the
signed electronic copy or original of this MOU.
b) Subject to the provisions of paragraphs c and d of this Section 2, NRPA will make the following
payments to the Grantee:
Schedule Date
Payment Amount
04/01/2018
$25,000
09/01/2018
$15,000
c) The additional payment described in paragraph b of this section 2 will not be made if, prior to
the tentative payment date, any of the following has occurred:
151
a. The Grantee has failed to satisfy all of the reporting requirements describe in Section 3
of this MOU.
b. NRPA has not approved the Grantee's Progress Report. NRPA reserves the right to not
approve the Grantee's Progress Report if NRPA determines, in its absolute discretion,
that the Grantee (x) has failed to satisfy the activities timeline, benchmarks, and
outcomes described in the Grantee's grant proposal dated March 9, 2018, a copy of
which is attached to this MOU, or (y) has altered the goals, methods, or budget line
items as described in the Grant Proposal in any material way, and NRPA has not
approved such changes. The Grantee must immediately notify NRPA in writing of any
such changes and must provide a detailed explanation of the reason for such changes.
c. The Grantee has had any changes in key personnel or infrastructure of the organization
or the project that might compromise the Grantee's ability to carry out the proposed
activities, and NRPA has not approved such changes. The Grantee must immediately
notify NRPA in writing of any such changes.
d. The Grantee has failed to satisfy any other term or condition of this MOU.
3. Grant Requirements
1. Direct grant funds to: The 10 -Minute Walk Campaign
a. Program objectives: Through this grant and technical assistance opportunity, cities will
be responsible for several deliverables that result in a final 10 -Minute Walk plan and
completion of Goal 2: Planning, Policy, and Funding, in the 10 -Minute Walk Framework.
To accomplish this, we expect that cities will:
i. Attend the in-person training on May 30 & 31, 2018
ii. Join and participate in monthly technical assistance calls with NRPA and other
grantees.
iii. Develop a specific 10 -Minute Walk goal and corresponding action plan to make
progress towards your goal
iv. Participate in evaluation efforts that will include submitting planning documents
and completing pre -and post -surveys.
2. Provide a copy of your agency's W-9 along with this signed MOU by May 1, 2018.
3. Complete a mid-term report by August 31, 2018 and final report by April 30, 2019.
4. Utilize NRPA's marketing and communications toolkit to promote grant throughout the year—
this includes a template for a press release, social media posts and connections to local media.
5. If requested, participate in a phone interview and/or site visit with NRPA, partners, and
consultants to share information on successes, challenges and lessons learned.
6. Share success stories, press releases, photos, videos, quotes, local media coverage and
highlights throughout the grant period.
7. Provide an end of grant Financial Report that should include a to -date accounting of the Fund in
accordance with generally accepted accounting principles and according to the line -item
categories of the budget included in the Grant Proposal, and should be certified by the
Grantee's responsible financial official.
8. All funds will be distributed by NRPA. No matching funds are required.
152
TIMELINE OF GRANT ACTIVITIES
Activity
Date of Completion
Participate in monthly individual, group,
and/or small group calls
Each month
Provide a copy of your agency's W-9 and
signed MOU
May 1, 2018
Complete NRPA's Park Metrics inventory
May 1, 2018
Attend a in-person training in Chicago, IL
May 30 &31, 2018
Submit a progress report with the provided
template
August 31, 2018
Submit a final report to NRPA
April 30, 2019
4. Promotion
NRPA and The JPB Foundation may use the Grantee and/or park names, photos, and/or information in
connection with the program for promotional or other purposes, in any and all media, without limitation
and without further payment, notification, or permission, except where prohibited by law.
The Grantee may make public statements regarding the gift to be made hereunder, including the
identity of NRPA and The JPB Foundation and the total amount of the gift, using pre -approved language
from the communications toolkit or provided that any such statements have been approved in advance
in writing by NRPA and The JPB Foundation. Such information may be used by the Grantee in its efforts
to solicit additional contributions and for general information purposes.
5. Limits of Liability
NRPA and The JPB Foundation or any of its respective parents, subsidiaries, affiliates, officers, directors
or employees shall not be liable to Grantee and/or its affiliates for any liability of any kind relating to or
arising out of participation in this program hereunder.
6. Confidentiality
During the term of this MOU, the parties may learn certain confidential information of each other. For
purposes of this MOU, confidential information means the confidential and proprietary information, not
generally known by non-party personnel, used by the disclosing party and which is proprietary to the
disclosing party, and includes, without limitation, the disclosing party's trade secret or proprietary
personnel, financial, marketing and business information, including strategic, operations and other
business plans or forecasts, and confidential information provided by the disclosing party regarding its
employees, customers, vendors, sponsors and other contractors. Confidential information shall not be
disclosed to non-party personnel.
7. Term
The term of this MOU will commence on the Effective Date and shall continue until 3/31/2019.
8. Use of Grant Funds
The Grantee shall use the full amount of the grant for the purposes set forth in Section 3. Unless
otherwise agreed in writing by the Grantor, the Grantee shall return any portion of the grant and the
income earned thereon that is not expended for such purposes.
153
The Grantee agrees not to use any portion of the grant or any income derived from the grant for the
following:
A. To carry on propaganda or otherwise attempt to influence legislation (within the meaning of
Section 4945(d)(1) of the Internal Revenue Code of 1986, as amended (the "Code");
B. To influence the outcome of any specific public election or to carry on, directly or indirectly, any
voter registration drive within the meaning of Section 4945(d)(2) of the Code;
C. To provide a grant to an individual for travel, study, or similar purpose within the meaning of
Section 4945(g) of the Code, without prior written approval of Grantor. Payments of salaries,
other compensation, or expense reimbursement to employees of the Grantee within the scope
of their employment do not constitute "grants" for these purposes and are not subject to these
restrictions;
D. Except as expressly may be authorized in the Grant Description, to provide a grant to any other
organization without prior written approval of the Grantor; or
E. To promote or engage in criminal acts of violence, terrorism, hate crimes, the destruction of any
state, or discrimination on the basis of race, national origin, religion, military and veteran status,
disability, sex, age, or sexual orientation, or support of any entity that engages in these activities.
F. To travel to NRPA's Annual Conference or any other conference travel, without prior written
approval of Grantor.
All unspent or uncommitted grant funds shall be invested in highly liquid investments (such as an interest-
bearing bank account) with the primary objective being preserving the grant funds availability for the
project. Any interest or other income generated by the grant funds must be applied to the purposes
described in the Grant Description.
9. Audit
NRPA has the right to audit the Grantee's financial records relating to this MOU. Grantee should
maintain their financial receipts and must make the records available at any time as requested by NRPA
for a period of no less than four (4) years after expiration of the Grant Term or if an audit has been
initiated and audit findings have not been resolved at the end of such four-year period, the records shall
be retained until resolution of all audit findings. If as a result of an audit, NRPA determines that funds
were not spent in accordance with the purposes of this grant, the Grantee may be required to return
any funds not substantiated. If NRPA determines that grant funds were used for fraudulent purposes,
the grantee may be barred from participation in any further programs.
10. Termination
Either party may terminate this MOU at any time effective upon receipt of written notice by the other
party of failure to perform. The non-performing party shall have sixty (60) days to cure its obligation. If
the non-performing party fails to satisfactorily cure its obligation within this time this MOU will be
terminated.
Neither party shall be liable to the other by reason of termination of this MOU for compensation,
reimbursement or damages for any loss of prospective profits on anticipated sales or for expenditures,
investments, leases or other commitments relating to the business or goodwill of any of the parties,
notwithstanding any law to the contrary. No termination of this MOU shall release the obligation to pay
any sums due to the terminating party which accrued prior to such termination.
154
Upon receipt of this signed form and your agency's W-9 a check will be issued for your grant funds.
These parties have caused this MOU to be signed by their duly authorized representatives as of the date
set forth below.
National Recreation and Grantee
Park Association
By: gikt e-'�' g) ddiA-e By:
Printed Name: Rebecca Wickline Printed Name:
Title: Senior VP of Development Title:
Date: 3/30/18 Date:
EIN:
155
156
Community Development & Neighborhoods Minutes April lo, 2018
Park, and the South 128th Parcel by taking them through the four phases of restoration. Chair
Kruller shared that she would like to see Southgate Park at 42nd Avenue South and South 135th
Street receive restoration attention in the future. UNANIMOUS APPROVAL. FORWARD TO
APRIL i6, 2018 REGULAR CONSENT AGENDA.
D. Grant Agreement: 10 -Minute Walk
Staff is seeking Council approval to accept $40,000 in grant funding from the National
*Recreation and Park Association (NRPA) "10 -Minute Walk" program. The 10 -minute walk
pledge was signed by the Mayor in February and endorses a vision that everyone deserves a
park or open space within a 10 -minute walk of home. Tukwila is one ofjusttwelve cities selected
across the country to receive this grant, which was intended to reduce barriers to park access
in underserved communities, improve environmental conditions and community health, and
expand access to nature. Funds will be used to expand community engagement and advance
participation of underrepresented and marginalized communities. Councilmember Hougardy
noted that the Equity and Social Justice Commission should be briefed on all city efforts
devoted to increasing equity, including projects like this. UNANIMOUS APPROVAL.
FORWARD TO APRIL 16, 2018 REGULAR CONSENT AGENDA.
II. MISCELLANEOUS
Chair Kruller raised a concern about the TMC allowing property owners to raise and keep small
agricultural birds and animals - especially chickens - which appears to be creating unwanted results.
In the past 6 years since Tukwila made code changes to allow residents with small lot sizes the option
to raise small agricultural animals, neighborhoods are experiencing a significant increase in rodent
populations that are damaging vehicles parked on as well as off street, yard features and structures,
and are easily visible moving between yards at night, where once such a sight was rare. This appears
to be related to an inability to keep feed or seed - which is attracting and sustaining rodents. Kruller
and constituents say the comparison over the past 25 years to current conditions is starkly obvious
and could soon culminate in public health issues for residents and children in nearby schools.
Adjourned 7:00 p.m.
Committee Chair Approval
Minutes by LH
157
158
COUNCIL AGENDA SYNOPSIS
Initials
Iv!eeting Date
Prepared by
Mayor's review
Council review
04/09/18
HH
CJO---r,,,
Motion
Date 04/16/18
04/16/18
HH
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Attg Date
Mtg
SPONSOR ❑ Council ❑ Mayor ❑ FIR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police 11 PW
SPONSOR'S The original Interlocal No. 15-115 allowed Valley View Sewer District to provide sewer
SUMMARY service in the Loop Area. This amended Interlocal will add the Crystal Springs
neighborhood, revises the construction timeline for 42"d Ave S Phase III construction, and
requires that if Valley View Sewer District does not install sewers by 1/1/21, the City will
be reimbursed for costs incurred. Council is being asked to approve the amended Interlocal
Agreement with Valley View Sewer District.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 03/26/18 COMMITTEE CHAIR: THOMAS
/1 Transportation
Cmte
ITEM INFORMATION
ITEM No.
6
STAFF SPONSOR: HENRY HASH
ORIGINAL AGENDA DATE: 04/09/18
AGENDA ITEM TrrLE Valley View West Hill Sewer Transfer Area
Amended Interlocal Agreement with Valley View Sewer District
CATEGORY i4 Discussion
04/09/18
►1
Motion
Date 04/16/18
❑ Resolution
Mtg Date
❑ Ordinance
Mtg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Attg Date
Mtg
SPONSOR ❑ Council ❑ Mayor ❑ FIR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police 11 PW
SPONSOR'S The original Interlocal No. 15-115 allowed Valley View Sewer District to provide sewer
SUMMARY service in the Loop Area. This amended Interlocal will add the Crystal Springs
neighborhood, revises the construction timeline for 42"d Ave S Phase III construction, and
requires that if Valley View Sewer District does not install sewers by 1/1/21, the City will
be reimbursed for costs incurred. Council is being asked to approve the amended Interlocal
Agreement with Valley View Sewer District.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 03/26/18 COMMITTEE CHAIR: THOMAS
/1 Transportation
Cmte
❑ Planning Comm.
MCLEOD
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
04/09/18
Forward to next Regular Meeting
04/16/18
MTG. DATE
ATTACHMENTS
04/09/18
Informational Memorandum dated 03/23/18
Amended Interlocal Agreement with Valley View Sewer District
Minutes from the Transportation & Infrastructure Committee meeting of 03/26/18
04/16/18
No attachments
160
COUNCIL AGENDA SYNOPSIS
1 ,ritials
Meeting Date
Prepared by
.1layor e revel
Council review
04/16/18
CO
ITEM INFORMATION
ITEM No.
7
STAFF SPONSOR: LAUREL HUMPHREY
ORIGIN.\I,:\GI:ND,\ D:\Ti.: 4/16/18
AGINDA Ill :NI Tr1'I,Ic
Resolution changing
to the Hazelnut Conference
the location
Room.
of the Transportation and Infrastructure Committee
4/16/18
❑ Motion
Mtg Date
❑ Ordinance
AN Date
❑ Bid Award
Altg Date
❑ Public Hearing
Mtg Dale
❑ Other
AugtDale
Ci\'1'I?GORY /1 Discussion
// Resolution
Altg Date
Mtg Date 4/16/18
❑ Mayor ❑ I IR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ Pe R ❑ Police ❑ PU'"
SPONSOR ►1 Council
SPONSOR'S Relocating the Transportation and Infrastructure Committee to the Hazelnut Conference
SuNM:\RY Room is necessary to provide greater capacity for attendees. It also provides consistency
for the public in that all of the Council Committees will be held in the same conference
room.
RINII?WI:D BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DATE: COMMITTEE CHAIR:
RECOMMENDATIONS:
SPoNSoit/ADMIN.
COMMrrrl
Adopt Resolution
:r: N/A
COST IMPACT / FUND SOURCE
EXPI:NDI'I'URI? RISOUIRI'.D AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
4/16/18
MTG. DATE ATTACHMENTS
4/16/18
Resolution
164
162
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, TO RE-ESTABLISH THE
TITLES, DUTIES, AND SCHEDULE OF THE STANDING
CITY COUNCIL COMMITTEES AS OF 2018, AND CHANGE
THE MEETING LOCATION OF THE TRANSPORTATION
AND INFRASTRUCTURE COMMITTEE; AND REPEALING
RESOLUTION NO. 1924.
WHEREAS, RCW 42.30.030 states that all meetings of the governing body of a
public agency shall be open and public; and
WHEREAS, all persons shall be permitted to attend any meeting of the governing
body of a public agency; and
WHEREAS, it is in the best interest of the City to inform the community of all City
Council Committee meeting days, times and locations; and
WHEREAS, the City Council desires to evaluate the standing committee framework
each year in an effort to appropriately balance the current policy work of the City; and
WHEREAS, the City Council desires to change the meeting location of the
Transportation and Infrastructure Committee;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Pursuant to City of Tukwila Ordinance No. 2024 and Tukwila Municipal
Code Section 2.04.180, there are four standing committees of the Council, consisting of
three members each. The Council President shall appoint the membership of each
committee and the Committee Chair by the second Regular Meeting of each year. All
Council Committee meetings are open to the public.
W:\Word Processing\Resolutions\Council Committee Meeting Schedule for 2018 -revised strike-thru 4-9-18
CO:bjs
Page 1 of 3 163
Section 2. The Council Committee meeting schedule with locations is as
follows:
1. Public Safety Committee meetings shall be held on the first and third
Monday of every month at Tukwila City Hall in the Hazelnut conference room, 6200
Southcenter Boulevard, Tukwila, Washington, commencing at 5:30 p.m. This
Committee will provide policy recommendations on legislative matters relating to police,
fire, municipal court, public safety facilities, animal control, and emergency services.
2. Transportation and Infrastructure Committee meetings shall be held on
the second and fourth Monday of every month at Tukwila City Hall in the Hazelnut
conference room. 6200 Southcenter Boulevard. Tukwila. Washington, in S ito 100 of
+ham ��nn Q. iI J Coo+r nonrnror ')nn Cni i+h Esc r.+"r TNLwil',
I^!;cs1— "n+^n commencing at 5:30 p.m. This Committee will provide policy
recommendations on legislative matters relating to transportation, traffic, streets, water,
sewer, surface water, power, public works facilities, street lighting and signals, solid
waste and recycling, river basins and levees, telecommunications and fleet.
3. Finance Committee meetings shall be held on the first and third Tuesday
of every month at Tukwila City Hall in the Hazelnut conference room, 6200 Southcenter
Boulevard, Tukwila, Washington, commencing at 5:30 p.m. This Committee will provide
policy recommendations on legislative matters relating to financial management and
fiscal operations of the City, personnel issues, library, information technology, and
finance and administrative services.
4. Community Development and Neighborhoods Committee meetings
shall be held on the second and fourth Tuesday of every month at Tukwila City Hall in
the Hazelnut conference room, 6200 Southcenter Boulevard, Tukwila, Washington,
commencing at 5:30 p.m. This Committee will provide policy recommendations on
legislative matters relating to housing policies and programs, planning and land use,
code enforcement, community engagement and outreach, parks, recreation facilities,
economic planning and tourism, and human services.
Section 3. Committee meetings falling on a Monday holiday will be held on the
following Tuesday, with the regularly scheduled Tuesday meeting moving to the
following Wednesday. In the event there is a Tuesday holiday, the Committee meeting
will move to the following Wednesday.
Section 4. In the event there is a fifth Monday in a month, there will be no Council
Committee meetings during that week.
Section 5. Repealer. Resolution No. 1924 is hereby repealed.
W:\Word Processing\Resolutions\Council Committee Meeting Schedule for 2018 -revised strike-thru 4-9-18
164 Corbis
Page 2 of 3
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of , 2018.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Verna Seal, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Rachel B. Turpin, City Attorney
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CO:bjs
Page 3 of 3
165
166
City of Tukwila
Allan Ekberg, Mayor
Mayor's Office - David Cline, City Administrator
The City of opportunity, the community of choice
TO: Mayor Ekberg
Councilmembers
FROM: David Cline, City Administrator
DATE: April 11, 2018
SUBJECT: Report for April 16, 2018 Regular Council Meeting
The City Administrator Report is meant to provide the Council, staff and community an update
on the activities of the City and on issues that concern Tukwila. Please let me know if you
have any questions or need additional information about any of the following items.
I. Intergovernmental Update
• Transportation and Resource Fair: The Transportation Demand Management team,
in partnership with the Port of Seattle, Port Jobs, and King County Metro, hosted a
Transportation and Resource Fair for Sea -Tac Airport Employees on March 27 as a
kickoff event for the WSDOT Commute Trip Innovation Grant (CTIG) Program. The
CTIG grant is designed to improve regional air pollution and mitigate congestion and
parking demand, at locations like the Tukwila International Blvd Station, by reducing the
drive alone rate of airport employees.
• Career Day at Foster High School: Mayor Ekberg, City Administrator David Cline and
several city staff members participated in Career Day at Foster High School on March
29. Nate Robinson, Recreation Specialist and Mia Navarro, Community Engagement
Manager were instrumental in partnering with the School District on this event. 130
guest speakers spoke throughout four different sessions and 63 table hosts attended
after school in the gym for students to interact and connect with to receive information.
• King County City Manager's/City Administrators monthly meeting: City
Administrator David Cline attended the King County City Manager's/City Administrators
monthly meeting at the Tukwila Community Center on April 4. The meeting included an
update on One Table, a presentation from Metro about the organization and their long-
range plan Metro Connects, a presentation from Association of Washington Cities on
the Voting Rights Act and an Sound Cities Association Update.
• Congressman Adam Smith Spoke at Local Rotary Meeting: Mayor Ekberg attended
the Southcenter & Duwamish Rotary joint meeting on April 5 where Congressman
Adam Smith was the keynote speaker.
II. Staff Updates
Public Safety
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
167
City Administrator's Report
April 11, 2018
Page 2
• Regional Unmanned Aircraft Systems Meeting: On March 28 Chief Linton attended a
Regional Unmanned Aircraft Systems (UAS) coordination meeting in Renton. The
Northwest Regional Aviation Association, a long-time collaboration of manned aircraft
from law enforcement, civilian aviation (Life Flight) and the military are considering UAS
as a significant response capability in the event of a regional disaster response. There
will be a meeting in June to discuss integration strategies.
• Meeting with Westfield Mall: On March 28 Chief Linton, Deputy Chief Mitchell, and
Commander Boyd met with mall leadership and key retailers to discuss mall safety,
prosecution for shoplifting, and the Theft 3 diversion program. The retailers provided
input and issues from their stores and the Police Department provided information and
assistance.
• Community Meeting: On March 27 Chief Linton participated in a community meeting
with Council Member Zak Idan, State Representative Mia Gregerson of 33rd Legislative
District, several representatives from One America and Tawfik Maudah. The discussion
centered on immigration issues.
Project Updates
• TUC Pedestrian/Bicycle Bridge: Estimated Completion: April 2018
Handrail installation has started and is expected to be complete in the next few weeks.
• 42—d Ave Phase Ill: Estimated Completion: November 2018
Contractor continues installing underground electrical and communications facilities for
the overhead to underground utility conversion on 42nd Avenue south of S 158th Street.
The joint utility trench for communications utilities is continuing to progress up the hill.
The Gilliam Creek Culvert has been installed and construction of the fish ladder will
begin this week. Grading work for curbs, gutters and sidewalks, rockery building and
sewer manhole works are also in process.
• Major Maintenance on 3 Bridges: Estimated Completion: April 2018
o Grady Way Bridge: Contractor is installing the steel brackets and is anticipated to
have the work completed mid-April.
o Frank Zepp Bridge (S 180th): Painting is complete and now the focus is on lifting
the bridge to replace the bearing pads. There will be one additional weekend
closure of the bridge April 27-29.
o Beacon Avenue Bridge: Work is substantially complete.
• 53rd Ave S: Estimated Completion: June 2019
• Work began April 9. Electronic variable message signs are currently on display at all
project access points notifying the public that 53rd Ave S will be open to local access
only for the duration of the project.
• Tukwila Village: The City, SHAG and developer are planning a community celebration
for the opening of Tukwila Village on July 21. SHAG has modified the acronym to stand
for the Sustainable Housing for Ageless Generations.
Boards and Commissions
Vacancies are currently being advertised on the City's website, on Channel 21, in the
Tukwila Reporter, through social media and outreach to local schools.
• Arts Commission: Vacant Position: Position #2 Resident.
Phone: 206-4334800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
168
City Administrator's Report
April 11, 2018
Page 3
• Civil Service Commission: Vacant Position: Position #2 Resident. One application
received.
• Community -Oriented Policing Citizens Advisory Board: Vacant Positions: Position #5
Resident and Student Representative.
• Equity & Social Justice Commission: Vacant Positions: Position #2 Education
Representative and Student Representative.
• Human Services Advisory Board: Vacant Positions: Position #4 Resident and Position
#6 Business Representative. One application received.
• Landmark Commission: No vacancies.
• Library Advisory Board: Vacant Positions: Position #7 Resident and Student
Representative.
• Lodging Tax Advisory Committee: Vacant Positions: Position #4 and #5 Business
Collecting Tax.
• Park Commission: Vacant Positions: Position #2 and Position #4 Residents and Student
Representative. One application received.
• Planning Commission: No vacancies.
III. Responses to Council/Citizen Inquiries
Date of
Inquiry
Inquiry
Response
April 2,
2018
Council
Meeting
Councilmember Idan indicated
that a resident said he was not
able to view the Council meeting
"live" until the next day.
Live streaming of Council Meetings is
available over the internet by connecting
on the City's website
www.tukwilawa.gov/residents/community
and clicking on TukTV. If there are
problems connecting with the live stream
video online, please contact Community
Services and Engagement at
Communityservices@tukwilawa.gov.
Residents with Comcast Cable service
can watch the meetings live on Channel
21.
April 2,
2018
Council
Meeting
Councilmember Idan inquired if
the City sent the item regarding
the naming of the Foster Golf
Course bridge to the Historical
Society.
Parks & Recreation Director Rick Still
emailed the Historical Society on April 4
to advise them that the Council intends to
take final action on naming the Foster
Golf Course bridge at the May 7 Council
meeting. He also invited them to
participate in the dedication ceremony
which will be scheduled for late spring or
early summer.
Phone: 206-4334800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
169
170
April 10, 2018
TO: Tukwila City Council
FROM: Steve Goldblatt
PMQA Consultant
RE: Public Safety Plan
April update
The Council now has a clear understanding of the Plan's significant budget stress. The Fi-
nance Committee and City staff are addressing the challenge, while the Project Executive
Team has had another productive month on all fronts. Timely due diligence, access, and
property acquisitions are key to maintaining the Plan's momentum.
FIRE STATIONS
•
Site acquisition
Depending on due diligence and a Phase 2 report, the Council should expect final pric-
ing and closed transactions for Fire Station 54's properties in May. Geotechnical explo-
ration will inform site development costs for Fire Station 52.
• Station 51 design development
Per Council consensus 12 February to move forward from schematic design, Weinstein
AU is well into Station 51's design development phase. Weekly meetings are ongoing
through May, with pricing expected in June/July.
Stations' budget
With input from GC/CM Lydig Construction, Station 51's schematic design estimate of
$12.5 million was the first "real" number presented to Council 12 February. The pro-
ject team is working on understanding Station 51's schematic design estimate and its
implications on the other two station budgets, specifically adjusted to the final sites. At
this point, the overage is expected to total $20.5 million for all three stations.
• Sustainability features
Due to the budget's stress, optional sustainability features have been put on hold.
•
GC/CM pre -construction services
Lydig has begun the process to select an EC/CM electrical contractor and an MC/CM
mechanical contractor pursuant to RCW 39.10.385. A Request for Proposals was ad-
vertised 9 April, a pre -proposal meeting will be held 12 April, proposals are due 24
April, interviews of firms will be held 3 May, and final proposals are due 8 May for se-
lection of the highest -scoring firms that day.
171
Disadvantaged Business Enterprise and local hiring policies
The Council unanimously passed Resolution 1929 on 2 April, adopting DBE and local
hiring policies for the Plan's projects. The DBE goal is 17% and the local hiring goal is
20%, complementing the City's 10% apprenticeship requirement of Resolution 1814.
Lydig's first opportunity to implement the new policies comes in its E/MCCM RFPs and
selections. The first metrics that the Council sees can be expected mid -2019.
JUSTICE CENTER
• Property acquisition
Depending on due diligence and site access, the Council should expect final pricing and
closed transactions for some of the Justice Center's properties in June or July.
0
Program estimate
S0J and DLR presented the Justice Center's program estimate to the Council 2 January.
This estimate is more uncertain than Fire Station 51's 2040 programming estimate due
to unknown site development costs. The program estimate is roughly $38 million over
the budget developed for the Plan's bond measure, and revenue strategies are being
explored in the Finance Committee to address the shortfall.
Schematic design
Per Council consensus 2 January to move forward from programming, DLR is well into
schematic design. Schematic design will be completed in April/May. An updated cost
estimate with GC/CM input and results of site investigations will be presented to Pub-
lic Safety 7 May and COW 14 May. Due to the lack of access to three parcels in the mid-
dle of the site, there will likely be unknown risks that haven't been fully estimated.
• GC/CM selection and pre -construction services
The Justice Center's GC/CM selection process began in December. Of the seven firms
submitting proposals in January, BNBuilders was selected as the highest -scoring firm
in early February. A pre -construction contract with BNBuilders was unanimously ap-
proved by Council 19 March. BNB has begun working with the project team.
CONSOLIDATED SHOPS
• Property acquisition
Depending on due diligence and site access, the Council should expect final pricing and
closed transactions for the Shop's properties later this year. Site investigations and ne-
gotiations are ongoing.
PROPERTY ACQUISITIONS
0
Due diligence
On 20 November, Council approved contracts to conduct surveys, environmental re-
views, and geotechnical analyses to prepare for property acquisitions. That work has
been underway. As expected, soil contamination has been found on the first Justice
Center parcel. On 19 March, the Council unanimously approved amendments to all
three contracts to allow necessary work to continue and to provide contingencies.
PMQA update April 10, 2018 page 2
172
OTHER RESOURCES
0
Professional services
The Project Executive Team is working through procurement of additional consultant
resources for the Fire Stations and Justice Center; e.g., envelope consultant, archeolo-
gist, testing, and inspections. Following the envelope consultant 12 February, Council
can expect to see more contracts for these services.
PROGRAM SCHEDULE
• Tight schedule
The overall schedule remains very ambitious. With so many activities under way, there
is little room for any missteps to meet the Plan's revised milestones. The Project Exec-
utive Team, City staff, and Council are doing as well as can be expected given all the
new properties' access, due diligence, and acquisition challenges. Fire Station 51 con-
struction is now expected to begin in March 2019.
PROGRAM BUDGET
Financial gap
On 6 February, the Finance Committee began an intensive work plan to develop recom-
mendations for full Council discussion in early May re the Plan's significant financial
gap. At its 21 February and 6 March meetings, the Committee discussed staff's financial
framework and revenue options in conjunction with the development of the 2019-
2020 biennial budget. At its 20 March meeting, the Committee discussed potential cost
implications of delaying any program element(s). At its 3 April meeting, the Committee
discussed several options presented by staff on funding and phasing of specific pro-
jects. At its 17 April meeting, the Committee will continue its review of phasing options
and continue its follow-up on other issues—such as revenue options.
Market conditions
Like the Fire Stations, the Justice Center and Consolidated Shops budgets will need to
be sensitive to tight construction market conditions and increasing property values.
These external budget pressures will manifest themselves as property is procured and
project estimates are refined.
LEGEND
O Meeting target
Proceeding as planned.
Caution advised
Steps needed to meet target.
Correction needed
Steps needed to attempt recovery.
O Not meeting target
No recovery plan in place.
PMQA update April 10, 2018 page 3
173
174
Upcoming Meetings & Events
April 2018
16th (Monday)
17th (Tuesday)
18th (Wednesday)
19th (Thursday)
20th (Friday)
21st (Saturday)
➢ Public Safety
Cmte,
5:30 PM
(Ha=elnut
Conference Room)
> City Council
Regular Mtg.,
7:00 PM
(Council
Chambers)
> Finance Cmte,
5:30 PM
(Ha=elnut
Conference
Room)
➢ Arts
Commission,
5:00 PM
(Community
Center)
➢ Tukwila
Historical
Seeiety,
Cancelled
Free Workshop by
King Conservation
District
How to beautify and
care for your
streamside property.
6:30 — 8:30 PM
(Tukwila Library,
14380 Tukwila
International Blvd)
Visit
www:tukwilawa.
➢ Human Services
Advisory
Board,
1:00 — 3:00 PM
(Community
Services &
Engagement
Office. 6300
Southcenter
Blvd. Suite 115)
Duwamish Alive!
Work Parties
10:00 AM -2:00 PM
Duwamish Hill
Preserve
(3800 S. 115th St.)
and Duwamish
Shoreline
(12770 Gateway
Drive)
visit
www.forterra.org/
events.
22nd (Sunday)
Home opener of the
Seattle Seawolves
Rugby Team
5:00 PM
(Starfire Sports)
gov/events/month
for links to more
info/sign up.
23rd (Monday)
24th (Tuesday)
25th (Wednesday)
26th (Thursday)
27th (Friday)
28th (Saturday)
> Transportation &
Infrastructure
Cmte.,
5:30 PM
(Foster Conference
Room)
➢ City Council
Committee of
the Whole Mtg.,
7:00 PM
(Council Chambers)
C.O.W. to be
immediately
followed by a
Special Mtg.
➢ Community
Development &
Neighborhoods
Cmte.,
5:30 PM
(Ha_elnut
Conference
Room)
Green Tukwila
Partnership
11:00 AM - 2:00 PM
(Riverton Creek
37`h Ave S & S 128th
Street)
Visit
www.tukwilawa.gov/
> Planning
Commission,
Cancelled
Tukwila Intl. Blvd.
Action Cmte's
Trash Pickup Day
9:00 — 10:00 AM
For location or
information contact
Sharon Mann
206-200-3616
events/month for
links to more
info/sign up.
> Public Safety
Plan Siting
Advisory Cmte,
6:30 PM
(Ha:elnut
Conference
Room)
Seattle Seawolves
Rugby Game
7:30 PM
(Starfire Sports)
Off— Leash Play Areas for Dogs!
Upper Foster Memorial Park: 13919 53rd Ave S (Approx. half -acre of fenced play area, Watering station)
Crestview Park: 16200 42nd Ave S. (Approx. 1 -acre in size, Separate play areas for small and large dogs, Watering
station, Clean off station)
➢Arts Commission: 3rd Wed., 5:00 PM, Tukwila Community Center. Contact Tracy Gallaway at 206-767-2305.
➢Civil Service Commission: 1st Mon., 5:00 PM, Human Resources Conf. Room. Contact Michelle Godyn at 206-431-2187.
>Community Development and Neighborhoods Committee: 2nd & 4th Tues., 5:30 PM, Hazelnut Conf. Room. Contact Laurel
Humphrey at 206-433-8993.
➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room.
Contact Chris Partman at 206-431-2197
➢ Equity & Social Justice Commission: 1st Thurs., 5:15 PM, Hazelnut Conf Room. Contact Mia Navarro at 206-454-7564.
>Finance Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf Room. Contact Laurel Humphrey at 206-433-8993. (A) An ordinance
amending Ordinance No. 2559. relating to Limited Tax General Obligation (LTGO) Bonds in the aggregate principal amount of not to
exceed $20,0000,000. (B) Parks and Fire impact fees (3 ordinances and l resolution). (C) Business & Occupation (B&O) tax
presentation. (D) Sales Tax Revenue Sector Trends. (E) 2017 4`5 Quarter Sales Tax & Miscellaneous report. (F) 2018 February
General Fund update.
>Human Services Advisory Brd: Community Services and Engagement Office. Contact Stacy Hansen at 206-433-7180.
➢ Library Advisory Board: 1st Tues., 5:30 PM, Community Center. Contact Kirstin May at 206-767-2331.
➢ Park Commission: 2nd Wed., 5:30 PM, Community Center. Contact Robert Eaton at 206-767-2332.
➢ Planning Commission/Board of Architectural Review: 4a Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta Bivens
at 206-431-3670.
>Public Safety Committee: 1st & 3rd Mon., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993. (A) 2017
Fire Department Annual Report. (A) A Memorandum of Understanding between the Tukwila Police Department and the U.S. Postal
Service. (B) Fire Department apparatus purchase.
➢ Tukwila Historical Society: 3rd Thurs., 7:00 PM, Tukwila Heritage & Cultural Center, 14475 59`h Avenue S.
Contact Louise Jones -Brown at 206-244-4478.
>Tukwila Int'I. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Valley View Sewer District. Contact Chief Linton at 206-433-1815.
>Transportation and Infrastructure Committee: 2nd & 4th Mon., 5:30 PM, Foster Conf. Room. Contact Laurel Humphrey at
206-433-8993.
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Tentative Agenda Schedule
MONTH
MEETING 1 -
REGULAR
MEETING 2 -
C.O.W.
MEETING 3 -
REGULAR
MEETING 4 -
C.O.W.
April
2
9
16
See agenda packet
cover sheet for
this week's agenda:
April 16, 2018 Regular
Meeting.
23
Special Issues:
-An ordinance
establishing regulations
relating to compliance
with federal
immigration laws.
-Review of
recommendations for
recipients of the
"Tukwila, City of
Opportunity
Scholarship."
Committee of the Whole
meeting to be followed by
a Special Meeting.
May
7
Proclamations:
14
Public Hearing:
21
Unfinished Business:
29 (Tuesday)
A proclamation recognizing
May 13-18, 2018 as "Affordable
Housing Week" in the City of
Tukwila.
Unfinished Business:
-An ordinance relating
to regulations for
Accessory Dwelling
Units (ADUs).
-An ordinance
approving a
Development
Agreement with
Homestead Community
Land Trust for the
Riverton Cascade
Development.
Special Issues:
-An ordinance for the
2018 Annual
Comprehensive Plan
docket.
-An ordinance relating to
regulations for Accessory
Dwelling Units (ADUs)
-An ordinance approving
a Development
Agreement with
Homestead Community
Land Trust for the
Riverton Cascade
Development.
-A fee resolution related
to billing for Fire
Department response to
HazMat incidents.
Authorize the award of
"Tukwila, City of
Opportunity Scholarships."
-A resolution for Foster golf
Links bridge naming.
An ordinance establishing
regulations relating to
compliance with federal
immigration laws.
-An ordinance relating
to regulations for
Accessory Dwelling
Units (ADUs).
-An ordinance
approving a
Development
Agreement with
Homestead Community
Land Trust for Riverton
Cascade Development.
-Council consensus on
short term rentals.
176