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Home My WebLink AboutPSBFOC 2018-04-19 Agenda PacketCity of Tukwila Public Safety Bond Financial Oversight Committee April 19, 2018 City Hall, Hazelnut Conference Room 5:30 p.m. City Council AGENDA I. Call to Order II. Roll Call III. Approval of Agenda IV. Approval of October 19, 2018 Minutes V. Unfinished Business VI. New Business a. Public Safety Plan Project Update/Overview b. Financial Overview VII. Miscellaneous VIII. Adjournment City of Tukwila Public Safety Bond Financial Oversight Committee October 19, 2017 City Hall, Hazelnut Conference Room 5:00 p.m. MINUTES I. Call to Order II. Roll Call Committee members present: Sean Goode, Chair, Jessica Jerwa, Vice -Chair, Andy Reiswig City staff present: David Cline, Laurel Humphrey, Peggy McCarthy, Vicky Carlsen, Sherry Wright Mr. Coplen and Mr. Castillo were absent. III. Approval of Agenda Mr. Reiswig moved approval of the agenda, and Ms. Jerwa seconded. The motion carried unanimously and the agenda was approved. IV. Approval of Minutes Mr. Reiswig moved approval of the June 29, 2017 minutes, and Ms. Jerwa seconded. The motion carried unanimously and the minutes were approved. V. Unfinished Business (n/a) VI. New Business 1. Public Safety Plan Project Update Overview City staff updated the Committee on the status of projects associated with the Public Safety Plan. Another open house will take place on December 2, and the Committee is encouraged to attend. Fire stations - Weinstein AU is in the design phase, the City has received General Contractor/Construction Manager (GC/CM) approval from the state, and contractors have been interviewed. GC/CM is a process wherein the contractor is brought in to provide feedback during the design process rather than waiting until design is complete. Mr. Reiswig expressed support for the GC/CM model based upon his professional experience. Mr. Goode asked about the benefit of working with one architect to design all stations, and staff replied that using one architect and one contractor typically provides a better value than treating each building separately. Justice Center- DLR Group, Inc. is the architect firm and are currently in the programming phase. The City will apply for GC/CM authorization from the state at the end of November, and will bid for contractor in January. Mr. Reiswig asked why there is a different architect and staff replied that architecture firms commonly have different niches. DLR Group, Inc specializes in justice -related buildings. Public Works Shops - Design activities related to the combined shops facility will begin in 2018. Locations - The Council has received a recommendation from the Siting Advisory Committee and is moving forward through the site selection process. Mr. Goode noted that siting of a Justice Center on Tukwila International Boulevard could have positive and negative impacts on the community around it. Ms. Jerwa hopes the City will make the building's entrance visually welcoming to the families in the neighborhood to ensure it is viewed as a community asset and resource. 2. Public Safety Plan Financial Overview The Committee reviewed a report of all Public Safety Plan revenues & expenditures through August 2017. Total actual revenues through August 31, 2017 are $37,852,683 from the voter - approved bond, fire impact fees, and investment interest. Actual expenditures through August 31, 2017 are $569,887. Because the current construction market conditions are significantly higher than what the City had estimated, there is an estimated funding gap of around $8.4 million for the fire stations project. Mr. Reiswig asked if funds could be transferred between projects, and staff replied that the bond ordinance offers that flexibility. The City Council was informed of the fire station budget projection in June and directed staff to proceed with design. In 2018 the Council will continue discussing how to fully fund the projects. Mr. Goode asked how the community would be involved in the design of the Justice Center, since decisions will be made based upon cost. Staff said that there have and will continue to be open houses, but it is largely functional needs that drive the design. Mr. Goode recommends the City give more consideration to community involvement. The Committee reviewed an updated list of Public Safety Plan contracts, including project management, fire station location study, architectural design and planning, real estate broker services, program management quality assurance services, and environmental assessments. VII. Miscellaneous Staff mentioned that the Council would like the Committee to deliver a report before the end of the year and asked for availability in December. Committee members expressed general availability and the meeting can be scheduled via email. VIII. Adjournment Mr. Goode moved adjournment and Mr. Reiswig seconded the motion. The motion carried and the meeting was adjourned at 5:55 p.m. Minutes by LH, Reviewed by SW 5 0 J TUKWILA PUBLIC SAFETY PLAN FACILITIES PLAN Project Schedule 4/1/2018 site selection ▪ program/site selection design and permitting ▪ bidding and construction ▪ move-in/occupancy ▪ completed public outreach COUNCILMEMBER DECISIONS (A) Architect Contract Approval (Q) Site Selection (B) Contractor Pre -Con Cgntract (f) Project Budget Changes (C) Contractor Construction Approval (F) Bond Sale #2 (G) GC/CM CPARB Start Finish % Done 2016 2017 2018 2019 2020 2021 JFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASOND CITY/SOJ KICK-OFF MTG 10/05/16 10/05/16 100% CITY VOTE 11/08/16 10/31/19 100% BOND SALE 12/01/16 12/31/16 100% ■ ■ PUBLIC OUTREACH - SITE SELECTON 01/01/17 12/31/21 45% JUSTICE CENTER 02/06/17 05/25/20 20% A D G B STATION 51 02/24/17 09/27/19 30% A GI B It ' 41111' ' G STATION 52 02/20/17 06/05/20 15% AI rt — — D — — r — — — — 1— — — ~ I■ . B i II I STATION 54 02/20/17 06/05/20 15% A I I ° 1 1 I I fid I I B 1 5 CITY SHOPS 02/20/17 04/09/21 5% 1 I ° 1 I 1 A1 1 1 1 I site selection ▪ program/site selection design and permitting ▪ bidding and construction ▪ move-in/occupancy ▪ completed public outreach COUNCILMEMBER DECISIONS (A) Architect Contract Approval (Q) Site Selection (B) Contractor Pre -Con Cgntract (f) Project Budget Changes (C) Contractor Construction Approval (F) Bond Sale #2 (G) GC/CM CPARB HUNDING SOURCES CITY OF TUKWILA Public Safety Plan Revenues! & Expenditureisi BUDGET vs ACTUAL! Through March 7ICI1J8 /ACTUAL REVENUES - through 3/31/18 FLnclingCalemon! linea SI atolls Fine Apparatus Tkital FlreiServiceis Justice (Nint (in Tctal RuIIIicSafety Unlimiled Tax General Obligal kin (Valeo-appncived ban d) 18,8241,000 29,932,000 48,156,000 28,629,000 71,385,000 lul wila South M itigal ion Fees- 36,109,954 - - 5C1(I,OCI(1 - Fire Impact Mees 1,750,0(1I - 41,71501,000 - 4,715CI,000 Investment Interest -- Invest merit Int eresl - 258,283 - 7aTAIL Revenues $ 23,5741,0OC1 $ 29,932,000 $ 53,5061,000 $ 2£1,629,000 $ 82,135,000 /ACTUAL REVENUES - through 3/31/18 Fundini£1 CalteBlaryl 201E1 2017 2078 2019 Rnc1,lecl Ta Datei 1 nlimitec Tax Clenenal Obligation (\ Olen -approved band) 36,709,954 - - 36,109,954 Tlukwila South Mil iialicIn Fees - 5C1(I,OCI(1 900,000 Fine Impacl Fees - 1,017,000 - 1,017,000 Invest merit Int eresl 9,561 258,283 43,550 311,394 1IO1ALRevenues $ 36,719,5161 $ 1,775,283 $ 43,550 :I - $ 38,538,348 https:,Vlukwilawa.sharepoinl.com/aitesIpsp4IIntemaL6lhared Oocuments)IFinancial Oversigll t Clomrniitteeilll KOIDCrI OAFOCI Ilinancial Reports 4/13/2(18 PR0JHCT CC5IT5I CITY OF TUKWILA Public Safety Plain Revenues & Expelndiiluresl BUDGET vs A CTIUALS lhrou81h Mae 201EI { I -441;,,T4', [•° IL *II ,0riginal `+ Pulled Category F5 51 17,950 s1 FS !12 6,567 s1 FS 54 81,128 sil TOTAL IS 32,745 sf Equipmanl & ApFlanatus 1101AL Fine Service is Just ice (tenter TC TN. Bard Finainccld Ad I Seniices (bcith design 81 CFI) 731,(1(13 356,00(1 464,00101 1,551,003 - 1,551,003 1,9(16,19(1 31,457,193 Lancl plcquiiiticin - 653,00(1 862,00(1 1,515,000 - 1,515,000 6,x00,000 3,515,000 Penmiits/Fees 294,521 819,00(1 116,000 4551,521 - 459,5121 439,89(1 899,4 11 (Ianstruction (pne•can, aonsl, tax) 7,808,854 3,278,001(1 41,273,4 x0 15,36(1,2541 - 15,36(1,254 16,532,615 31,892,869 (Ionslruc ion Related Cleists (incl bond) 1,047,1410 438,00(1 951,200 2,0361,340 • 2,036,340 1,a34,797 3,071,133 PM Services (inal 01 he ii pricif svgs) 459,552 297,00(1 397,000 1,153,552 - 1,153,552 3,14 5,956 2,299,5081 Clonlingency (incl Cknstruclficin&Praj) 1,14 5,000 546,00(1 665,(100 2,3561,000 - 2,356,000 1,569,552 3,5125,552 Fire appa natus - - - • 25,598,4818 25,598,488 - 25,5981,488 Fire equipment -• - - - 4,333,874 4,333,874 - 4,333,8174 TOTEM Expend itunos $ 11,4416,0170 $ 5,657,000 $ 1,3281,600 $ 241,431,6701 $ 29,932,362 $1 54,3164,(132 $ 28,6129,000 $ 812,51931,(1321 1 lhei main finei slalicin was oriclinally icentifielc as FEI91, tlul has Lean changed lo Him in thea 1leviseid est imatel. https:NUuI wlaw .sharepointcomdsites IpspllnlemaUB i ared 0ocumentelFinancial Clversighl Committee•i11U K0100EI0IFOCI Finanaial Fleport:1 441342018 PROJECT"Ei(PENDIT(JRE BUDGET -Revised RrciJed G1legary FS 511 9,426 sf FS57l1 15,(168 s1 FS 54 9,2871 s11 TCITAIIF!I 33,381 s1 Iquipmenl & Apglaratus 1OIAL Fire Sc inllccia Justice (lent en TOTAL (kind Fla lanced FUNDING GAP '. A) E Services (bail h design SCA) 635,372 1,052,393 626,371 2,3141,336 - 2,314,1361 1,9(16,19(1 4,226,326 263,133 Land PIcquisiticn/RC1AI 653,400 - 862,3001 1,515,1001 - 1,515,100 6,0(1(1,00(1 3,515,700 7100 Penrnits/Rees 166,469 300,718 164,(11(1 631,393 631,193 439,89(1 1,071,(183 131,622 Ckinslrucl ian (pre -can, aonsl, tax) 6,324,204 9,947,331 6,133,378 22,1041,713 • 22,304,313 16,532,615 381,637,328 6,744,41551 CkinslruclIan Relal ed Cast! (incl bcind) 657,361 1,384,308 708,713 2,5501,382 - 2,5501,382 3,0134,797 3,585,179 514,0412 PM Services (incl athen pnaf Svcs) 299,637 976,376 305,(183 1,181,096 - 1,381,(196 3,1415,956 2,327,(152 27,544 Cant ingency (incl Clan stnuclicIn & Prcij) 74 9,0192 1,093,884 765,381 2,608,353 - 2,6(181,353 3,569,552 4,177,909 252,357 Fine apparatus - • - - 25,598,4811 25,598,4 88 - 25,5981,4188 - Fine equipmenl - - - - 4,333,874 4,333,8174 - 4,333,8134 - 110TAL Expenc 11 uses $ 9,4E15,5311 $ 13,1541,1110 $ 9,6 615,2361 51 32,5105,573 $ 251,932,3612 $ 67,8137,5139 $ 211,629,000 $1 91,41661,51319 $ 8,473,907 1 lhei main finei slalicin was oriclinally icentifielc as FEI91, tlul has Lean changed lo Him in thea 1leviseid est imatel. https:NUuI wlaw .sharepointcomdsites IpspllnlemaUB i ared 0ocumentelFinancial Clversighl Committee•i11U K0100EI0IFOCI Finanaial Fleport:1 441342018 CITY OF TUKWILA Au blic Safety Plan Rle v1e nue5I & Expend Runes BUDGET vs ACIIUAILS 7h Iloulih March 2(1118 ': , { : a y , ',,,, ' •,s ACTUAL E](PENl71TURES - through 3/31/18 'Ai Pnojeid Cate®ctry 15 51 9,4 26 sl FSI 57I 15,0E8 sf 15 54 9,28a sf TCITAII Stations 33,7181 sf EquipIm lent & Apparatus 110TAIL FRIK! Services Ju s1 ice Center X TAL eons Flnaniaed A/E Serviaes (bcith c esi f n & CA) 7a6,704 95,252 117,534 419,4851 - 419,489 376,7(17 796,197 Land/laquisi1icin/ROW1 12,75a 4,000 32,149 418,81951 - 48,899 162,376 211,275 Renmils/Fees 529 - - 529 - 529 - 529 Cc nsll auction (preican , ccinst, I ax) -- - - - - - - CanslnuctieinRelated (lasts -- - - - - Bend IssuanceCosts 59,853 8,256 - 681,1(19 14,447 82,55(1 123,833 206,388 PW Services (final all en poi svc:i) 62,9901 78,721 49,219 190,93(1 - 19(1,93(1 269,759 46(1,689 (lantingency -- - - - - - - Fire Flpparalua - - - • 3,252,397 3,252,357 - 3,252,357 Fire Equipment -- - 4114,443 414,443 414,443 TCI1IAI Ilxpenditures 342,8126 $ 18(1,229 $ 1981,902 $ 7131,95(1 $ 3,681,2461 $ 41,409,203 $ 932,6175 $ 5,341,877 In Manch 20:18, the Cit purahased pm pert)'Ion $884,680 vil iah may be used fou Aire SI ation 54. TI at expense will be added to thin neport if 1 he pi( pert) is used fa n 1 hal R unpose. https:Nlul wilawa.sharep1int.com/siles/paA/Intomial/Shared Doaurn ants,(Financial Chiersight Committeea1IU KDI0010,1FOC Financial Reports 4113120'18 CITY OF TUKWILA Public Satety Plan Cuntrdcts fur Service r ontract ;ti t.a, Consultant Scope of Services _ I7uratian of Start Daze lU/11/ZUlb Agreement Compensation 1 End Date 16-121 sl9iels Obletz Johnsen (sal) Project Management Services - Phase I (P1e Bona election projCct planning) 12/31/ZU1b Nut to enceea $3/,000 16-1/9 Shiels Obletz Johnsen (sal) Project Management services 1.2/22/20.1.5 3/31/2uzl Not to eAceed 52,694,716 i/-009 FACE I s Conaalting. CCI' Fire station Location stay 1/10/2017 3/31/2017 Flat Fee of 536,000 17-068 Weinstein AU, LLC Arcliitectaial Design and Planning Services (Fire stations) 4/19/2017 12/31/2020 Not to exceed $2,t7)8/, /J./ 17-084 Heartland LLC Real Estate Broker Services 5/23/2017 12/31/z01B 1. Commission: z.59'e sit gross purchase price of each property purchased during term of agreement; 2. Sub -consultant fees: not to exceed 560,000. 1/-115 Steven M. Goiddlatt Program Management Quality Assurance Services 7/25/2017 12/31/2021 r Not to exceed $250,00 1/-15/ MR uroap. Inc Architectural Design and Planning Services (Justice Center) 9/9/2017 12/31/2020 Not to exceed $2,146,084 1/-15/ Sound Earth Strategies, Inc phase J. Environmental site Aaementa 9/18/101/ 11/31%101/ Not to exceed 515,000 /-b/b 1i Sound Earth Strategies, Inc Phase z Environmental 9/LU/201/ //31/101/ t $148,1b1.00 17-181 Valbridge Appraisal Property Appraisals iO/12/2U1/ 12/31/2018 Not to enceea $54.000 17-215 Samdal & Associates SFiannon & wilson Property Condition Assessments survey services for Proposed PW facility prapeffies. Geotech 12/6/2017 12/8/2017 1/31/2018 7/31/2018 Mot to exceed $/,u0 Not to exceed $38,/00 17-218 18-001 Eyaig Loi latraction General Contractor/ Construction Manager - Fire Stations 11/27/2017 12/31/2020 Not to exceed $3 /z,uuu 18-03z Alieyta & AJJuciatea Relocation sei vice a 3/2/2018 5/31/2018 Not to exceed 510,569 18-038 JRS Engineering Building Envelope Services 3/16/zu18 //31/2019 Not to enceed $49.520 18-049 t3N Bailaera General Contractor/ Construction Mona eg r -Justice Center 4/2/2018 12/31/2020 1 Not to exceed $z4u,uuu nttps:dtukwilawa.sharepoint.com/sites/psp/Intemal/Shared Docume,-,,ts/Finanwal O.ursight Cummitt-TUKDID010/FOC Financial Reports 4/13/2018