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HomeMy WebLinkAbout18-061 - National Recreation and Park Association - 10-Minute Walk GrantG ^i!% R PA National Recreation and Park Association Because everyone deserves a great park 18-061 Council Approval 4/16/18 22377 Belmont Ridge Road Ashburn, VA 20148-4150 1.800.626.NRPA (6772) NRPA 10 -Minute Walk Planning Grant and Technical Assistance Grant Agreement Grantee: City of Tukwila Parks and Recreation Grant Amount: $40,000 Project: 10 -Minute Walk Technical Assistance Term: 4/1/2018 through 3/31/2019 P 703.858.0784 F 703.858.0794 www,nrpa.org This Memorandum of Understanding (MOU), 4/4/2018 (Effective Date), is made between National Recreation and Park Association, a Virginia-based not-for-profit 501(c)3 with a mailing address of 22377 Belmont Ridge Road, Ashburn, Virginia, 20148 (NRPA) and City of Tukwila Parks and Recreation a provider of park, recreation, or community services in 12424 42nd Avenue South, Tukwila, WA 98168 (Grantee). 1. Purpose The purpose of this MOU is to confirm approval of the terms governing the acceptance and use of Forty Thousand Dollars ($40,000) made available for the implementation of the 10 -Minute Walk Planning Grant and Technical Assistance program. This grant opportunity is a result of a partnership between NRPA and The JPB Foundation to reduce barriers to park access in underserved communities, improve environmental conditions and community health, and to expand access to nature in cities across the nation. Having been selected as a recipient of funding through this program, Grantee is required to accept the terms contained within this MOU in order to receive funding as a grant recipient. 2. Payment a) NRPA will pay the sum of $40,000 to the Grantee within [30] days after NRPA's receipt of the signed electronic copy or original of this MOU. b) Subject to the provisions of paragraphs c and d of this Section 2, NRPA will make the following payments to the Grantee: Schedule Date Payment Amount 04/01/2018 $ 25,000 09/01/2018 $15,000 c) The additional payment described in paragraph b of this section 2 will not be made if, prior to the tentative payment date, any of the following has occurred: idf 0.6 o2 o r n1 !1 0J-5 a. The Grantee has failed to satisfy all of the reporting requirements describe in Section 3 of this MOU. b. NRPA has not approved the Grantee's Progress Report. NRPA reserves the right to not approve the Grantee's Progress Report if NRPA determines, in its absolute discretion, that the Grantee (x) has failed to satisfy the activities timeline, benchmarks, and outcomes described in the Grantee's grant proposal dated March 9, 2018, a copy of which is attached to this MOU, or (y) has altered the goals, methods, or budget line items as described in the Grant Proposal in any material way, and NRPA has not approved such changes. The Grantee must immediately notify NRPA in writing of any such changes and must provide a detailed explanation of the reason for such changes. c. The Grantee has had any changes in key personnel or infrastructure of the organization or the project that might compromise the Grantee's ability to carry out the proposed activities, and NRPA has not approved such changes. The Grantee must immediately notify NRPA in writing of any such changes. d. The Grantee has failed to satisfy any other term or condition of this MOU. 3. Grant Requirements 1. Direct grant funds to: The 10 -Minute Walk Campaign a. Program objectives: Through this grant and technical assistance opportunity, cities will be responsible for several deliverables that result in a final 10 -Minute Walk plan and completion of Goal 2: Planning, Policy, and Funding, in the 10 -Minute Walk Framework. To accomplish this, we expect that cities will: i. Attend the in-person training on May 30 & 31, 2018 ii. Join and participate in monthly technical assistance calls with NRPA and other grantees. iii. Develop a specific 10 -Minute Walk goal and corresponding action plan to make progress towards your goal iv. Participate in evaluation efforts that will include submitting planning documents and completing pre -and post -surveys. 2. Provide a copy of your agency's W-9 along with this signed MOU by May 1, 2018. 3. Complete a mid-term report by August 31, 2018 and final report by April 30, 2019. 4. Utilize NRPA's marketing and communications toolkit to promote grant throughout the year— this includes a template for a press release, social media posts and connections to local media. 5. If requested, participate in a phone interview and/or site visit with NRPA, partners, and consultants to share information on successes, challenges and lessons learned. 6. Share success stories, press releases, photos, videos, quotes, local media coverage and highlights throughout the grant period. 7. Provide an end of grant Financial Report that should include a to -date accounting of the Fund in accordance with generally accepted accounting principles and according to the line -item categories of the budget included in the Grant Proposal, and should be certified by the Grantee's responsible financial official. 8. All funds will be distributed by NRPA. No matching funds are required. TIMELINE OF GRANT ACTIVITIES Activity Date of Completion Participate in monthly individual, group, and/or small group calls Each month Provide a copy of your agency's W-9 and signed MOU May 1, 2018 Complete NRPA's Park Metrics inventory May 1, 2018 Attend a in-person training in Chicago, IL May 30 &31, 2018 Submit a progress report with the provided template August 31, 2018 Submit a final report to NRPA April 30, 2019 4. Promotion NRPA and The JPB Foundation may use the Grantee and/or park names, photos, and/or information in connection with the program for promotional or other purposes, in any and all media, without limitation and without further payment, notification, or permission, except where prohibited by law. The Grantee may make public statements regarding the gift to be made hereunder, including the identity of NRPA and The JPB Foundation and the total amount of the gift, using pre -approved language from the communications toolkit or provided that any such statements have been approved in advance in writing by NRPA and The JPB Foundation. Such information may be used by the Grantee in its efforts to solicit additional contributions and for general information purposes. 5. Limits of Liability NRPA and The JPB Foundation or any of its respective parents, subsidiaries, affiliates, officers, directors or employees shall not be liable to Grantee and/or its affiliates for any liability of any kind relating to or arising out of participation in this program hereunder. 6. Confidentiality During the term of this MOU, the parties may learn certain confidential information of each other. For purposes of this MOU, confidential information means the confidential and proprietary information, not generally known by non-party personnel, used by the disclosing party and which is proprietary to the disclosing party, and includes, without limitation, the disclosing party's trade secret or proprietary personnel, financial, marketing and business information, including strategic, operations and other business plans or forecasts, and confidential information provided by the disclosing party regarding its employees, customers, vendors, sponsors and other contractors. Confidential information shall not be disclosed to non-party personnel, except as required by legal discovery or by law, including but not limited to the Washington State Public Records Act. 7. Term The term of this MOU will commence on the Effective Date and shall continue until 3/31/2019. 8. Use of Grant Funds The Grantee shall use the full amount of the grant for the purposes set forth in Section 3. Unless otherwise agreed in writing by the Grantor, the Grantee shall return any portion of the grant and the income earned thereon that is not expended for such purposes. The Grantee agrees not to use any portion of the grant or any income derived from the grant for the following: A. To carry on propaganda or otherwise attempt to influence legislation (within the meaning of Section 4945(d)(1) of the Internal Revenue Code of 1986, as amended (the "Code"); B. To influence the outcome of any specific public election or to carry on, directly or indirectly, any voter registration drive within the meaning of Section 4945(d)(2) of the Code; C. To provide a grant to an individual for travel, study, or similar purpose within the meaning of Section 4945(g) of the Code, without prior written approval of Grantor. Payments of salaries, other compensation, or expense reimbursement to employees of the Grantee within the scope of their employment do not constitute "grants" for these purposes and are not subject to these restrictions; D. Except as expressly may be authorized in the Grant Description, to provide a grant to any other organization without prior written approval of the Grantor; or E. To promote or engage in criminal acts of violence, terrorism, hate crimes, the destruction of any state, or discrimination on the basis of race, national origin, religion, military and veteran status, disability, sex, age, or sexual orientation, or support of any entity that engages in these activities. F. To travel to NRPA's Annual Conference or any other conference travel, without prior written approval of Grantor. All unspent or uncommitted grant funds shall be invested in highly liquid investments (such as an interest- bearing bank account) with the primary objective being preserving the grant funds availability for the project. Any interest or other income generated by the grant funds must be applied to the purposes described in the Grant Description. 9. Audit NRPA has the right to audit the Grantee's financial records relating to this MOU. Grantee should maintain their financial receipts and must make the records available at any time as requested by NRPA for a period of no Tess than four (4) years after expiration of the Grant Term or if an audit has been initiated and audit findings have not been resolved at the end of such four-year period, the records shall be retained until resolution of all audit findings. If as a result of an audit, NRPA determines that funds were not spent in accordance with the purposes of this grant, the Grantee may be required to return any funds not substantiated. If NRPA determines that grant funds were used for fraudulent purposes, the grantee may be barred from participation in any further programs. 10. Termination Either party may terminate this MOU at any time effective upon receipt of written notice by the other party of failure to perform. The non-performing party shall have sixty (60) days to cure its obligation. If the non-performing party fails to satisfactorily cure its obligation within this time this MOU will be terminated. Neither party shall be liable to the other by reason of termination of this MOU for compensation, reimbursement or damages for any Toss of prospective profits on anticipated sales or for expenditures, investments, leases or other commitments relating to the business or goodwill of any of the parties, notwithstanding any law to the contrary. No termination of this MOU shall release the obligation to pay any sums due to the terminating party which accrued prior to such termination. Upon receipt of this signed form and your agency's W-9 a check will be issued for your grant funds. These parties have caused this MOU to be signed by their duly authorized representatives as of the date set forth below. National Recreation and Grantee Park Association By: Printed Name: Rebecca Wickline Title: Senior VP of Development Date: 3/30/18 By: Printed Name: 14 114-n E-Khe� Title: Date: EIN: A- Y0 r W-er--I 11,2013