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Home My WebLink About2018-04-23 Transportation and Infrastructure Minutes City of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes April 23, 2018 5:30 p.m. Hazelnut Conference Room, City Hall Councilmembers: Thomas McLeod, Chair; Quinn, Zak Idan Staff: David Cline, Henry Hash, Steve Carstens, Dave Sorensen, Jack Pace, Jaimie Reavis, Cyndy Knighton, Gail Labanara, Laurel Humphrey CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m. I.PRESENTATIONS II.BUSINESS AGENDA BNSF Flagging and Inspection Cost Increases A. Staff is seeking Council for the remainder of the Boeing Access Road over BNRR Bridge Rehabilitation Project. An Overpass Agreement currently in effect allows the City and its contractor to work in the BNSF right-of- way and pays for the required railroad flagging and inspection services performed by BNSF. The original flagging and inspection fees were estimated at $149,428, and the additional $300,000 was calculated based upon average charges from the previous six months. The project contingency is sufficient to cover this additional cost. Committee members expressed concern about the change in cost and asked staff to communicate with BNSF to ensure there are no further increases. The Committee decided to place this item under New Business at the May 7, 2018 Council meeting rather than the Consent Agenda to give staff opportunity to explain the change. UNANIMOUS APPROVAL. FORWARD TO MAY 7, 2018 REGULAR MEETING. Bid Award: 2018 Overlay and Repair Program B. Staff is seeking Council approval to award a construction bid to ICON Materials in the amount of $955,945.50 for the 2018 Overlay and Repair Program. Construction will include pavement repairs and an asphalt overlay at four locations in the City as determined by the pavement condition index rating on which all roads in the City are evaluated. ICON was the low bidder and constructed last program and staff was very happy with their work. Chair McLeod heard from a resident with professional experience in road paving who shared personal opinions about the responsive bidders. Chair McLeod asked what compels the City to go with the lowest responsive bidder and staff replied this is state law. Unless the City has a specific negative experience with a company, it cannot legally turn down the lowest responsive bid. Councilmember Quinn noted that funding of this program should be evaluated with regard to the 2019-2020 budget. The Committee decided to place this item under New Business rather than the Consent Agenda of the May 7, 2018 UNANIMOUS APPROVAL. FORWARD TO MAY 7, 2018 REGULAR MEETING. Regular Meeting. Transportation & Infrastructure Committee Minutes......................................................................................April 23, 2018 Construction Management Services: 2018 Overlay and Repair Program C. Staff is seeking Council approval of Supplemental Agreement No. 1 with KPG, Inc. in the amount of $167,200.00 for construction management services for the 2018 Overlay and Repair Program. KPG is also designing the program and this supplement is under the construction management budget of $200,000. UNANIMOUS APPROVAL. FORWARD TO MAY 7, 2018 REGULAR CONSENT AGENDA. Grant Application: Green River Trail Improvements D. Staff is seeking Committee approval to submit a grant application to the Puget Sound Regional Council Congestion Mitigation & Air Quality (CMAQ) grant program to fund improvements on the Green River Trail between the new Pedestrian/Bicycle Bridge landing and Christensen Road. This is an approximately 700-foot stretch of the trail that was designed and permitted as part of the bridge project, but was removed due to insufficient construction funds. The proposed project would widen the trail in this section to 14 feet with 1-2 foot shoulders, install illumination, provide cameras and fiber connection, and construct a pedestrian plaza with wayfinding. If successful, the grant will require a 13.5% match that would need to be programmed for 2020 or 2021. UNANIMOUS APPROVAL. Grant Application: Safe Routes to School E. Staff is seeking Committee approval to submit a grant application to the Washington State Department of Transportation for the 2018 Safe Routes to School funding program. Public Works and Community Development staff jointly identified four potential projects that meet the funding criteria: 46 Avenue South and South 144 Street sidewalk and crossing thth improvements, Macadam Road South sidewalk and crossing improvements between South 144 St and South 150 St, sidewalks on the South 144 St bridge over I-5, and South 152 thththnd Street sidewalks between Tukwila International Boulevard and 42 Avenue South. Committee nd members and staff discussed the projects and agreed that staff would submit applications for both the Macadam Road S and the South 144 bridge over I-5 projects. UNANIMOUS th APPROVAL. Grant Application: Green the Green Project F. Staff is seeking Committee approval to apply to WRIA 9 for its Small Grant Fund for Salmon Habitat and Restoration Projects This project will enhance shoreline riparian plant communities to benefit salmon and beautify the river corridor. The maximum amount to be awarded is $50,000 and if successful, the grant agreement would be with the King County Flood Control District. Staff is also seeking approval to apply to other grant opportunities that become available. UNANIMOUS APPROVAL. III.MISCELLANEOUS The Transportation & Infrastructure Committee Meeting adjourned at 6:42 p.m. Committee Chair Approval Minutes by LH, reviewed by GL