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Home My WebLink AboutREG 2018-05-07 Item 5E - Grant Application - Community Development Block Grant for 2019 Minor Home Repair Prorgram for $110,000COUNCIL AGENDA SYNOPSIS Meetin Dale Prepared by ,Vlayor:i review Council review 05/07/18 SH CATIA ;( )n' [1 /XI-cuss/on ,t Itg Dale Motion Dale 5-7-18 El Resolution A llg Dale _ OrcIinaii .11 r:g Date 0 E Bid Award A Ilg Dale Public' Hearing ,11 ig Dale A lig Date 1 .11lg SP( ASUR Council nip,- 1 IR 1— DCI) FP/nonce l'ire TS' — Ii Police Pr Court SP0 \ ()It's The Tukwila Human Services Program is applying to King County for CDBG funds for the SUNIMARY Minor Home Repair Program in collaboration with the cities of Covington, Des Moines and SeaTac. The City Council must authorize the Mayor's signature on the application. The City is applying for $110,000, which, if awarded, would result in $103,500 for direct construction costs divided evenly between the four partner cities ($25,875). Ri:xliAvi,J) lY C.O.W. Mtg. Trans &Infrastructure DATE: 4/24/18 CDN Comm ITEM INFORMATION ITEM No. 5.E. STAFF SPONSOR: STACY HANSEN OitiGINAL AGF\ DA DATL 05/07/18 \(;1;Nt).\ Imim TITIE Permission (CDBG) to apply to King County for Community Development Block Grant funds CATIA ;( )n' [1 /XI-cuss/on ,t Itg Dale Motion Dale 5-7-18 El Resolution A llg Dale _ OrcIinaii .11 r:g Date 0 E Bid Award A Ilg Dale Public' Hearing ,11 ig Dale A lig Date 1 .11lg SP( ASUR Council nip,- 1 IR 1— DCI) FP/nonce l'ire TS' — Ii Police Pr Court SP0 \ ()It's The Tukwila Human Services Program is applying to King County for CDBG funds for the SUNIMARY Minor Home Repair Program in collaboration with the cities of Covington, Des Moines and SeaTac. The City Council must authorize the Mayor's signature on the application. The City is applying for $110,000, which, if awarded, would result in $103,500 for direct construction costs divided evenly between the four partner cities ($25,875). Ri:xliAvi,J) lY C.O.W. Mtg. Trans &Infrastructure DATE: 4/24/18 CDN Comm r Finance Comm. n Public Safety Comm. ri Parks Comm. E Planning Coinm. COMINIIITEE CHAIR: KRULLER E Arts Comm. RECOMMENDATIONS: Si' )S( CommITIEH Mayor's office/Community Services and Engagement Forward to Regular Meeting Consent Agenda COST IMPACT / FUND SOURCE FIximiNDITLIW R10_11121M AMOUNT BUDGETED APPROPRIATION REQUIRED $110,000 $110,000 $110,000 Fund Source: HUD Comments: MTG. DATE RECORD OF COUNCIL ACTION 05/07/18 MTG. DATE ATTACHMENTS 05/07/18 Informational Memo dated April 11, 2018 Pre Application for King County Minutes from the CDN Meeting of 4/24/18 A ri 50 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Development and Neighborhoods FROM: Stacy Hansen, Human Services Program Coordinator CC: Mayor Ekberg DATE: April 11, 2018 SUBJECT: Authorization to submit CDBG Application for Minor Home Repair 2019 ISSUE King County must receive a Mayor's signed application, as authorized by the City Council, for the annual application to King County for the Community Development Block Grant funds. These funds target the Tukwila Minor Home Repair program. For 2019, the City will continue its role as fiscal administrator for the minor home repair in the cities of Tukwila, Covington, Des Moines and SeaTac. The program successfully assists low and moderate -income homeowners in maintaining their homes. The 2019 application is for $110,000 for all four cities. BACKGROUND Human Services staff has been administering this program since 2005. In 2017, 19 unduplicated Tukwila households were served (72 program -wide) consisting of 25 individual projects (92 program -wide) and 158 hours of repairs (804 program -wide). The 2019 request is for $110,000 for the entire program, consisting of $25,875 for each city. DISCUSSION This application competes county -wide with capital applications from other cities and non-profit agencies. Tukwila staff also sits at the table to recommend capital projects but cannot vote on applications affecting Tukwila. FINANCIAL IMPACT Partner cities provide roughly 20% of staff time as in-kind to manage and administer the Minor Home Repair program within their respective cities. Since Tukwila is the lead fiscal agent, in additional to administering the program, staff is also responsible for the annual application process, contract execution and quarterly bill reimbursement between Tukwila, partner cities and King County. Tukwila Human Services staff also attends all required King County meetings, monitors partner cities to ensure contract compliance and provides technical assistance. Between serving as the fiscal agent and administering the program in Tukwila, the Human Services Coordinator spends 30% of her time on the Minor Home Repair program. RECOMMENDATION We are seeking Council support for this application and ask for consideration for placement on the May 7, 2018 Regular Meeting Consent Agenda. ATTACHMENTS Pre -Application — full application is in process. 51 52 Print/Preview King County ;(10L12 c31,41)1). King County, WA Department of Community and Human Services DCHS-HCD-CD_53118 CDBG Capital Non -Housing RFP 4/20/2018 deadline Page 1 of 11 City of Tukwila Tukwila, Covington, Des Moines, SeaTac Minor Home Repair Program $ 110,000.00 Requested City of Tukwila $ 90,000 Secondary amount $ Project Contact Stacy Hansen auJ JJU!Y1J,,Lpv Tel: 206-433-7180 Additional Contacts none entered Pre -Application 6200 Southcenter Blvd, Tukwila, WA 98188, WA 98188 City Administrator David Cline DLC.; I r211",i) Telephone206-433-1800 Fax 206-433-7191 Web www.tukwilawa.gov El N 91-6001519 Some answers will not be presented because they are not part of the selected group of questions { based on the answer to #2. Project Location 1. Please provide the exact Address of where the project is located (not the agency address unless it is the same location). preferred format: address, city, state, zip. If the location is a intersection please find the closest address. Upload document and identify as 000.1 King County I -Map Depicting Location; Form 200.1 Photos; Form 200.2 Site Plan The Minor Home Repair program will take place within the jurisdictional boundaries of the cities of Tukwila, Covington, Des Moines and SeaTac. Zip codes covered will include 98042, 98148, 98158, 98168, 98178, 98188 and 98198. Single family homeowners who have lived in their homes for at least one-year, meet income eligibility and live within the city boundaries are eligible for the MHR program, depending on the nature of the work that needs to be done. Project Category 2. What category does your project fit into? Upload Supporting Documentation as applicable. Non -Profits and Special Districts, see document requirements - 100.1 thru 100.7 53 https://zoomgrants.com/printprop.asp?rfpid=1765&propid=1093158cprint—R 4/10/2018 54 Print/Preview Page 2 of 11 Community Facility Public Improvements Parks Microenterprise 1 Minor Home Repair Housing Human Services Other: 3. What type of activity is involved? If you checked Acquisition, upload document 700.1- Questions Regarding the Acquisition (Uniform Relocation Act). Acquisition Rehabilitation Construction Services Population Served 4. How will the project's CDBG eligibility for funding be established? How many residents will be served? If Area Benefit, upload Form 800.1 Census Data. If Limited Clientele, upload Form 000.3_Service Delivery Data; FOR ALL upload Form 000.4 Service Delivery Area Map Area Benefit Limited Clientele Presumed Benefit Eligible (severely disabled adults, abused children, battered spouses, homeless, elderly over 62 years of age) Elimination of Slum/blight (spot basis) Survey -- Conducted per HUD Regulations Project Description 5. Provide a brief overview of the project and identify specifically what Consortium CDBG funds will be used to purchase. If your application is for a Program vs. a Project, provide a copy of your Policies and Procedures. Upload Form 500.1 for Microenterprise; upload Form 600.1 for Minor Home Repair Funds will be used to rehabilitate owner occupied housing that focus on health and safety repairs for low -moderate income residents, helping to preserve afforable housing. Funds will pay for repair and rehab in plumbing, electrical and other small jobs. Project Funding 6. Provide background and explanation of fund sources and status of other funding pursued and committed for this project, i.e. what other grant/fund sources will be applied toward this project? Have other funds been committed? If so, provide the expiration date for use for those funds. Are any of the 'Other' funds from a federal source? https://zoomgrants.com/printprop.asp?rfpid=1765&propid=109315&print=R 4/10/2018 Print/Preview Page 3 of 11 All four cities have Human Services/Coordinator staff that manage and administer the Minor Home Repair program for their residents, With the exception of the city of Des Moines who requests a small amount of Personnel Funds for staff time, SeaTac and Covington provide in-kind contributions of staff time to screen n|ianhs, hire and pay contractors and administer the program in their city. The city of Tukwila is the lead fiscal agent so in addition to administering the program for eligible Tukwila residents, staif also manages the administration of the application process, contract execution and the quarterly bill reimbursement between Tukwila (and the three partner cities) and King County. 7.Whatpub|imparticipatonhambeanheldorwiUbehehdduhngthmcmuroeofthePre- application? Provide evidence of community input regarding the need this project addresses and of potential solutions. This pjectinrnviewedbyC/h/Counoi|CommitteesandthefuUCounciiAUcounoi|meeUngomn* advertised and open to the public. Customer satisfaction interviews are conducted after each completed repair. Organization 8. Describe how long your agency has offered the services associated with the projectPresent the average number and characteristics of clients served, and required licenses to operate. NON -PROFITS: Upload Form 100.3 - List ofAgency Board Members; Form 100.4 - Current Bylaws and Articles of Incorporation; Form -100.5 Organization Chart; Form 100,8 Agency Recent Audit and/or General Ledger and Balance Sheet for 2O1d/2U17. Tukwila Human Services has managed this program with CDBG funds since 2005. Over 1600 residents are served annually by the Human Services Program in addition to a wide range of municipal services that are available, 9. Services: Describe the specific se ) or need your program is designed to meet Quantify this need using local or regional data that confirm or describes the problem or need. How much of the need are you currently servfng? Rough|y42Y6(3.254unitn)nfovvnerocoupiodhnuyingunKsoxiutinTuhwi|a./na||4partneroitiestha majority of single family housing was built in the mid 1970'n. With the low to moderate income prevalence in our cities, there is an on-going need for maintenance and repair work to preserve and protect the viability of these homes, Low to moderate population ranges from 19% (Des Moines & SeaTac), 35% of single households in Covington live in poverty, 37% of households in Tukwila live in poverty. Free and reduced lunch stats in our respective school districts and food insufficiency data reveal poverty indicators as well. 40% of Tukwila residents are cost burdened, paying more than one half of their income for housing costs, 20% of our residents are using the food bank and DSHS services. Based on what we know about our aging housing stock, we estimate we are serving about 10% of the need. Rehab and maintenance issues such as electrical, plumbing and hvac are often deferred by our homeowners due to their very limited incomes. We are primarily serving elderly homeowners that are on very fixed incomes and adults on disability income. In all four partner cities, S2%ofhomeowners served in2O17were under 5O96ofmedian income. 10. What other activities does the agency provide and how is the proposed program delineated from other program(s) andlor services offered? The partner cities provide a wide range of traditionai municipai services (police, fire, pubiic works, p|onning, recreation, etc.) available to nenidentu, businesses and visitors. There is no other government service that provides housing repair. 11. ELIGIBILITY: Are you familiar with current CDBG income screening requirements? How do you determine eligibility (income screening, location of residence, eligibility in other government programs? Applicants will be required to provide a copy of the tool used for client intake process as an attachment to the application phase. Upload Form 100.7 - lntake Tool Used to Qualify Yes -all partner cities are very familiar with and screen every MHR applicant with current CDBG income guidelines and identify residency and eligibility for a variety of other social and health services as well. We actively collaborate on referrals from our Police, Fire, Code Enforcement, Senior and Recreation https://zoomgrants.com/printprop.asp?rfpid-1765&propid=1093 15 i 55 4/10/2018 Print/Preview Page 4 of 11 programs and have knowledgeofourdemographicnmndonaveryfami|iarwithUhehousingneedoin our communities. All 4 partner cities use a pre -approved screening tool to document the household income. All households submit evidence of their income and a unique file for each household is established, When we are screening for other social services, we also inquire whether the owner occupied household may qualify for the housing repair program and then assess the residents needs to determine if the repairs we can provide would improve the health and safety of their homes. 12„ Provade the estimated nnilem1anes for oomp|ation of your project, Check with HCD CD Team prior tm4/2Q/1&for advaceregarding your response. tothis questimn 13. Program Oriented Milestones: provide the date range for the quarters represented for service delivery. Microenterprise: Upload required document identified as Form 500.3- Milestones; Minor Home Repair: Upload required document icientified as Form 600.3 Mllestones 1ut= 12-1-19 to 2-28-20; 2nd = 3-1-20 to 5'31'20; 3rd = 6-1-20 to 8-31-20; 4th = 9-1-20 to 11-30-20 14. Do you anticipate electing to charge the permissible Indirect cost rate allowed by §200.414 (f) Indirect (F&A) costs. See "Requirements Section " in Program Summary for reference and context Indicate either "Yes -- provide an explanation of the status of an Indirect Cost Plan", drafting being reviewed approval underway or "No - we decline to take advantage of the option to charge an indirect cost rate. No - we decline to take advantage of the option to charge an indirect cost rate. 15This RFP does notprovtUe g*antoppuTtunitbas in this category, Pse vsit the King County DOHS Housing and Cmmnnuoir/ DevetnpmentVVeb Site for grant opomrUunibns ip 1htu category that might bepouteJ� Documents Requested * Form 000.1—[All Applicants — Pre -App] Risk Analysis of Agency Capacity. Form 000,2—[All Applicants 'Pre -App [0.1] Use a KC |'Maphom King County's GIS mapping system. Form UUO.3—[Ail Applicants - Pre - Application 0,4] Consortium Service Delivery Data. Download required template (Excel). Form 10U.1—[Non-Pnofita'Pre-App C>.8] lnternal Revenue Service (IRS) Letter of Designation. Form 100.3—[Nnn-ProfV8peuio|Districts Applicants — Pre -Application Q.8] List of Agency Board Members — Downtoad required template. Form 100.4 — [Non-ProfitlSpecial Districts Applicants — Pre -Application 0.8] Current Bylaws and Articles cfIncorporation. Form 100.5 —[4|| Applicants — Pre- Apptication 0.8] Organization Chart Required?Attached Documents * � � 10.0 1 |R8 10115 Ova pita r.t. 56 https://zoomgrants.com/printprop.asp?rfpid=1765&pronid=1093158zprint=R 4/10/2018 City of Tukwila City Council Community Development & Neighborhoods Committee COMMUNITY DEVELOPMENT & NEIGHBORHOODS COMMITTEE Meeting Minutes April24, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Kate Kruller, Chair, Kathy Hougardy, Zak Idan Staff: Rick Still, Tracy Gallaway, Stacy Hansen, Jack Pace, Minnie Dhaliwal, Laurel Humphrey Guests: Carolyn Law, artist, & Lesley Bain, Framework Cultural Placemaking; Mike Pruett, Segale Properties, LLC CALL TO ORDER: Chair Kruller called the meeting to order at 5:30 p.m. I. BUSINESS AGENDA A. Community Development Block Grant Application: Minor Home Repair Program *Staff is seeking Council approval to submit an application to King County requesting $110,000 in Community Development Block Grant funds for the 2019 Minor Home Repair Program. The City of Tukwila Human Services Department will continue to serve as fiscal administrator for the cities of Tukwila, SeaTac, Des Moines and Covington. If granted, each City will be designated $25,875. In 2017, contractors served 19 unduplicated households in Tukwila. UNANIMOUS APPROVAL. FORWARD TO MAY 7, 2018 REGULAR CONSENT AGENDA. B. Resolution: Adopting Tukwila Municipal Arts Plan Staff is seeking Council approval of a resolution that would adopt a Tukwila Municipal Arts Plan. The Plan was developed with input from the community and serves as a conceptual framework and strategic approach to art in the City. An accompanying implementation plan includes a draft list of projects and cultural events that could link to the focus areas identified in the Plan. The four theme areas identified in the Plan are the River, Tukwila International Boulevard, Southcenter District, and Tukwila Village. To begin implementing the Plan, staff is recommending the hiring of Artists -in -Residence to work on projects at Tukwila International Boulevard and the River. Funding for art projects comes from eligible capital funds that are transferred to the Municipal Arts Fund per TMC 2.30.050. UNANIMOUS APPROVAL. FORWARD TO MAY 14, 2018 COMMITTEE OF THE WHOLE. C. Grant Application: Staff is seeking Committee approval to apply for Recreation Conservation Office - Washington Wildlife and Recreation Program (WWRP) grant funding to purchase property on South 116th Street along the Green River, due by March 5, 2018. The current property owner has expressed enthusiastic interest in having his property help meet riverbank restoration needs and provide recreational opportunities. The property is located in close proximity to City major capital 57