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Home My WebLink AboutREG 2018-05-07 Item 7A - Motion - $300,000 Payment for Increased Flagging and Railroad Costs for Boeing Access Road Over BNRR Rehabilitation with BNSFCOUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by .Mayor:r yii Council review 05/07/18 HH ,/ Motion Date 05/07/18 Resolution AN Dale Ordinance A lis Date OBid Award Mtg Date E1 Public I learins, AN Dale El Other AN Date Mtg SPONSOR Council Mayor Ell [TR El DC!) J Finance Hre IT P &R Police PIV SPONSOR'S Council is being asked to approve additional costs for Burlington Northern Santa Fe's St 1MMARY (BNSF) flagging and inspection fees during construction of the Boeing Access Road over BNRR Bridge Rehabilitation Project. The original contract with BNSF to work over the railroad's right-of-way was $149,000 and the average charges in the last six months show that additional fees of $300,000 are necessary to finish the project. Council is being asked to approve additional costs for BNSF flagging in the amount of $300,000. RINIEwl:,1) BY Ei COW Mtg. El] CA&P Cmte F&S Cmte E Transportation Cmte fl Utilities Cmte Arts Comm. E Parks Comm. Ell Planning Comm. DATE: 04/23/18 COMMUTE:Pi CI IAIR: THOMAS MCLEOD RECOMMENDATIONS: SPONSOR/ADMIN. COMNIITIEF: Public Works Unanimous Approval; Forward to Regular New Business COST IMPACT / FUND SOURCE ITEM INFORMATION ITEM No. 7.A. CAS NtiNitiFIR: STAFF' SPONSOR: HENRY HASH ORIGINAL AGENDA DATE: 05/07/18 AGENDA ITEm THLE Boeing Access Rd over BNRR Bridge Rehabilitation Project Additional BNSF Flagging Expenses cxi.EG()RY LIJ Discussion Mtg Dale Motion Date 05/07/18 Resolution AN Dale Ordinance A lis Date OBid Award Mtg Date E1 Public I learins, AN Dale El Other AN Date Mtg SPONSOR Council Mayor Ell [TR El DC!) J Finance Hre IT P &R Police PIV SPONSOR'S Council is being asked to approve additional costs for Burlington Northern Santa Fe's St 1MMARY (BNSF) flagging and inspection fees during construction of the Boeing Access Road over BNRR Bridge Rehabilitation Project. The original contract with BNSF to work over the railroad's right-of-way was $149,000 and the average charges in the last six months show that additional fees of $300,000 are necessary to finish the project. Council is being asked to approve additional costs for BNSF flagging in the amount of $300,000. RINIEwl:,1) BY Ei COW Mtg. El] CA&P Cmte F&S Cmte E Transportation Cmte fl Utilities Cmte Arts Comm. E Parks Comm. Ell Planning Comm. DATE: 04/23/18 COMMUTE:Pi CI IAIR: THOMAS MCLEOD RECOMMENDATIONS: SPONSOR/ADMIN. COMNIITIEF: Public Works Unanimous Approval; Forward to Regular New Business COST IMPACT / FUND SOURCE EXPENDITURE RI,:QUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $300,000.00 $2,958,096.00 $0.00 Fund Source: 104 ARTERIAL STREETS (PAGE 10, 2017 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 05/07/18 MTG. DATE ATTACHMENTS 05/07/18 Informational Memorandum dated 04/20/18 2017 CIP, page 10 Minutes from the Transportation & Infrastructure Committee meeting of 4/23/18 . __ 154 City of Tukwila Public Works Department - Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation Committee FROM: Henry Hash, Public Works Director BY: Steve Carstens, Senior Program Manager CC: Mayor Ekberg DATE: April 20, 201 SUBJECT: Boeing Access Road over BNRR Bridge Rehabilitation Pro'lect Project No. 99410408 BNSF Flagging expenses Allan Ekberg, Mayor ISSUE Approve Burlington Northern Santa Fe's (BNSF) flagging and inspection cost increases. BACKGROUND In October 2013, the City contracted with Jacobs Engineering, Inc. to provide the design for the rehabilitation of the Boeing Access Road over BNRR Bridge. The BNSF Overpass Agreement allows the City and its contractor to work in the BNSF right-of-way and pays for required railroad flagging and inspection services performed by BNSF. ANALYSIS BNSF's Overpass Agreement is for required construction and maintenance costs related to the work over the railroad's right-of-way and covers inspection services and flagging required by the BNSF. Average charges from the previous six months were used to forecast the additional flagging costs of $300,000.00. FISCAL IMPACT The Overpass Agreement is within the approved construction management budget which includes a contingency for unanticipated work. Jacobs CM Contracts BNSF Original Flagging and Inspection New BNSF Flagging and Inspection Construction Contingency Total Contract CM Budget $1,785,249.83 $1,224,000.00 149,428.00 149,428.00 300,000.00 $2,234,677.83 1,584,668.00 $2.958.096.00 RECOMMENDATION Council is being asked to approve the increased flagging and railroad costs with BNSF for the Boeing Access Rd over BNRR Rehabilitation Project in the amount of $300,000.00 and consider this item on the Consent Agenda at the May 7, 2018 Regular Meeting. attachments Page 10, 2017 CIP W:1PW Eng1PROJECTSWA- RW & RS Projects\Boeing Access Rd Bridge Rehab (99410408)105 ROW Esmt Permits\BNSF CM AgreementlInfo Memo BNSF Flagging 042018.docx 155 156 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Boeing Access Rd over BNRR Bridge Rehabilitation Project No. 99410408 DESCRIPTION: Rehabilitate the existing bridge with a 340' long concrete or steel bridge structure. It will be 6 lanes and have a sidewalk on one side. The existing bridge is structurally and seismically deficient. Several pedestals are leaning, have concrete JUSTIFICATION: spalls, exposed rusty anchor bolts and reinforcements and some cracks. The existing railings do not meet current bridge standards. Type, size, and location draft report (specifically required for bridges) was completed in 2005. Federal STATUS: grant applications were submitted in 2008 and 2010 and the bridge rehabilitation was successful for funding in 2012 for federal bridge funds. A Public Works Trust Fund (PWTF) loan was rescinded in 2013. MAINT. IMPACT: Maintenance will be reduced. COMMENT: Bridge will be rehabilitated in phases to allow continued traffic use. Federal bridge grant of $9,745,600 requires a 20% local match. A bond issue for the City match was issued in 2015 with the Interurban Ave S. FINANCIAL Through Estimated in $000's 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Design 1,249 104 1,353 Land (RNV) 100 100 Const. Mgmt. 1,124 1,124 Construction 9,745 9,745 TOTAL EXPENSES 1,249 204 10,869 0 0 0 0 0 0 12,322 FUND SOURCES Awarded Grant 905 163 8,677 9,745 Proposed Grant 0 Fund Balance -Bond 344 41 2,192 2,577 Mitigation 0 City Oper. Revenue 0 0 0 0 0 0 0 0 0 0 TOTAL SOURCES 1,249 204 10,869 0 0 0 0 0 0 12,322 Project Location 2017 - 2022 Capital Improvement Program 10 157 158 City of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes April23, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Thomas McLeod, Chair; De'Sean Quinn, Zak Idan Staff: David Cline, Henry Hash, Steve Carstens, Dave Sorensen, Jack Pace, Jaimie Reavis, Cyndy Knighton, Gail Labanara, Laurel Humphrey CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA BNSF Flagggingand Inspection Cost Increases Staff is seeking Council approval of BNSF's increased flagging and inspection costs for the remainder of the Boeing Access Road over BN RR Bridge Rehabilitation Project. An Overpass Agreement currently in effect allows the City and its contractor to work in the BNSF right-of- way and pays for the required railroad flagging and inspection services performed by BNSF. The original flagging and inspection fees were estimated at $149,428, and the additional $300,000 was calculated based upon average charges from the previous six months. The project contingency is sufficient to cover this additional cost. Committee members expressed concern about the change in cost and asked staff to communicate with BNSF to ensure there are no further increases. The Committee decided to place this item under New Business at the May 7, 2018 Council meeting rather than the Consent Agenda to give staff opportunity to explain the change. UNANIMOUS APPROVAL. FORWARD TO MAY 7, 2018 REGULAR MEETING. B. Bid Award: 2018 Overlay and Repair Program Staff is seeking Council approval to award a construction bid to ICON Materials in the amount of $955,945.50 for the 2018 Overlay and Repair Program. Construction will include pavement repairs and an asphalt overlay at four locations in the City as determined by the pavement condition index rating on which all roads in the City are evaluated. ICON was the low bidder and constructed last year's overlay program and staff was very happy with their work. Chair McLeod heard from a resident with professional experience in road paving who shared personal opinions about the responsive bidders. Chair McLeod asked what compels the City to go with the lowest responsive bidder and staff replied this is state law. Unless the City has a specific negative experience with a company, it cannot legally turn down the lowest responsive bid. Councilmember Quinn noted that funding of this program should be evaluated with regard to the 2019-2020 budget. The Committee decided to place this item under New Business rather than the Consent Agenda of the May 7, 2018 Regular Meeting. UNANIMOUS APPROVAL. FORWARD TO MAY 7, 2018 REGULAR MEETING. 159