HomeMy WebLinkAboutREG 2018-05-07 COMPLETE AGENDA PACKETTukwila City Council Agenda
REGULAR MEETING •.••
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Allan Ekberg, Mayor Counci/members; •:• Dennis Robertson ❖ Kathy Hougardy
David Cline, CityAdministrator ❖ De'Sean Quinn ❖ Kate Kruller
Verna Seal, Council President ❖ Thomas McLeod ❖ Zak Idan
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Monday, May 7,
2018; 7:00 PM • Ord #2571 • Res #1932
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL
2. SPECIAL
PRESENTATION
2018 Legislative Session report.
Jennifer Ziegler, Jennifer Ziegler Public Relations Consulting
Pg.1
3. PROCLAMATIONS
a. A proclamation recognizing May 13-19, 2018, as "National Police
Week," and May 15, 2018, as "Peace Officers Memorial Day," in the
City of Tukwila.
b. A proclamation recognizing May 13-19, 2018, as "Affordable Housing
Week" in the City of Tukwila.
Pg.9
Pg.11
4. PUBLIC
COMMENTS
At this time, you are invited to comment on items not included on this agenda
(please limit your comments to five minutes per person). To comment
on an item listed on this agenda, please save your comments until the issue is
presented for discussion. (Refer to back of agenda page for additional information.)
5. CONSENT
AGENDA
a. Approval of Minutes: 4/16/18 (Regular), 4/23/18 (Special)
b. Approval of Vouchers
c. Authorize the execution of a Memorandum of Understanding between
the Tukwila Police Department and the U.S. Postal Service for a
narcotics interdiction K9 team for reimbursement to the City in the
amount of $17,000 annually.
[Reviewed and forwarded to Consent by the Public Safety Committee
on 4/16/187
d. Authorize the Mayor to sign Supplement #1 to contract #17-154 with
KPG, Inc., for the 2018 Overlay & Repair Program construction
management in the amount of $167,200.00.
[Reviewed and forwarded to Consent by the Transportation and
Infrastructure Committee on 4/23/18.]
e. Authorize the Mayor to sign an application for Community Development
Block Grant (CDBG) funds for the 2019 Minor Home Repair Program in
the amount of $110,000.
[Reviewed and forwarded to Consent by the Community Development
and Neighborhoods Committee on 4/24/18.]
Pg.13
Pg.29
Pg.49
6. UNFINISHED
BUSINESS
a. A resolution naming the bridge at Foster Golf Links the "Joe and Hazel
Aliment Memorial Bridge."
(continued...)
Pg.59
REGULAR MEETING
May 7, 2018
Page 2
6. UNFINISHED
BUSINESS
(cont.)
b. Fire and Parks impact fees.
(1) An ordinance reenacting TMC Chapter 16.26, "Fire Impact Fees," to
amend the process for imposing and administering Fire Impact Fees to
better address the nature of development activity in Tukwila; adding
regulations relating to annual Fire Impact Fee updates.
(2) An ordinance reenacting TMC Chapter 16.28, "Parks Impact Fees," to
amend the process for imposing and administering Parks Impact Fees
to better address the nature of development activity in Tukwila; adding
regulations relating to annual Parks Impact Fee updates.
(3) A resolution to adopt an amended 2017-2022 Financial Planning Model
and the Capital Improvement Program for General Government and the
City's Enterprise Funds.
(4) An ordinance amending the 2014 Parks, Recreation and Open Space Plan
for the City of Tukwila.
c. An ordinance amending Ordinance No. 2559, relating to the issuance
of one or more series of Limited Tax General Obligation (LTGO) Bonds
to finance and/or reimburse costs related to the acquisition of land and
the construction, improvement and equipping of maintenance and
other City facilities in the aggregate principal amount of not to exceed
$20,000,000.
Pg.63
Pg.65
Pg.103
Pg.141
Pg.145
Pg.147
7. NEW BUSINESS
a. Authorize the approval of payment for increased flagging and railroad
costs with BNSF for the Boeing Access Road over BNRR Rehabilitation
project in the amount of $300,000.00.
b. Award a bid and authorize the Mayor to sign a contract with
ICON Materials for the 2018 Overlay & Repair Program in the amount
of $955,945.50.
Pg.153
Pg.161
8. REPORTS
a. Mayor
b. City Council
c. Staff - City Administrator Report and Work Plan update,
and Monthly Public Safety Plan update
d. City Attorney
e. Council Analyst
Pg.173
9. MISCELLANEOUS
10. EXECUTIVE SESSION — Pending/Potential Litigation — Pursuant to RCW 42.30.110(1)(i) — 45 minutes
Potential action to follow in the open meeting.
11. ADJOURNMENT
Tukwila City Hall is ADA accessible.
Reasonable accommodations are available at public hearings with advance notice to the
City Clerk's Office (206-433-1800 or TukwilaCityClerk@TukwilaWA.gov). This agenda is available at
www.tukwilawa.00v, and in alternate formats with advance notice for those with disabilities.
Tukwila
Council meetings are audio/video taped (available at www.tukwilawa.ciov)
HOW TO TESTIFY
\Mhan racognizeid by thea Alras:idiing Offiaar to adcrass Cha Couriail, please gic to lha podium anc slates your
name] and adcrass alearlN for the record. Please observe thla basia rules of aeurtasy when speaking' and limit
Faun comments ta minutes. Council appraaialas Bearing from citizens and miambers of Cha public, and
may niot to able] ala answer questions or rispond during the meeting'.
NU BL IC COMMENT S
Members of 11t a public are givan Cha opportunity to address lila Council on items iIhat arca 1V67 included on
the agenda during PIUULI]C CON MEI\1151. Plaasa limit Neur comments ta 9 minutes. If Nati have a
aamimiar.it ani an Agonea :ilam, please wail until that 11am ecmias up for discussion to spaak on that tep:ic.
SPECIAL! MEETINGS/EXECUTIVE SESSIONS
Special Meetings may t a called at an}' time] with proper publia notiica. Flrceaduras followac are the sama as
those used in Regular C auniciil maatings.
Executive Sessions mai{ be callac to inform the C ouniciil of ponding legal action, finariaial, or parsonral
m afters as plrasarit ac by law. Uxacutive Sessions ara niot apart to the public.
PUBIJ] C HEARINGS
Public! Hlaarings are raquirad by law bafcma thea Ccunail warn taka action on matters affaating tela publics
interest such as land -use laves, annexations, rezone raquasts, put ] ic safaly issue's, etc.. Sactian 2.04.150 of Cha
Tukwila IN uniaipal C ade states the following' guideline's fcir Public! Hlaarings:
1. Ma proponent shall speak first and is allowad 15 minutes fcir a prasentatiorn.
a. Tha oppcnanl is than alllcwed 15 miniules to make a presantaticn.
? . F aah side is then allowac 5 minute's far rebuttal.
4. Mambers of Cha public who wish to address the C cunail may spaak for _`I minutes eacill. T a cna may
spaak a sacond tima until avaryane w:] shlinig la spaak has spcldan.
3. After aaahl speakkir Has spoken., thle Caunciil mai' quasi ion the spaakar. Each spent ar can respond to the
qucistiian, but mai{ not engaga in furthar debate a1 thal tima.
. After the Public Hearing is cI ased and during the C aunc]i] maatinig, thle C ounc:il mai' choosy to discuss
tha :issue among thamisah as, or dafcir the c isaussion to a future C ounciil mewling, wiilhcut furthler plublia
lastimony. Council nation may only t a taken during' Regular ar Spacial Maatings.
COUNCIL MEETING SCHEDULE
No Council maelings ara scheduled an ala _`Ith Monday cif the month unlass priar publia notifiaation is givan.
Regular Me c 1 in gs - ilha Mayor, al eat ad by 1 ha people to a four-year term, prasidas at all Ragular C ounc:i l
Maetings held on the 1st and 3rd Monday's cif aaah month' at 7:00 p.m. and Spacial Maatings. Official
Council actian in the form of forma] motions, adopting of rasolutiicns and passing cif ardinanaes can
only ba taken at Ragulan or Special C ouncil maatings.
C ommittec of the W'hos'e Mc etin gs - C cunailmembars aura eilactac for a four-yaar tarm. Tha Caunail
President is alactac by the Counailmambars to preside at all C amimiittaa of if a Whole maatings for a
ona-year term. C ommittea of the Whole meetings are hald the 2nc and 4th Mondays at 7:00 p.m.
Issues discussed thane ara fbrwardad to Ragulan ar Special C aunci] maatings for offiaial actiari.
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Agenda
Legislative Overview
2018 Budgets
Tukwila Priorities
Additional Issue Areas of Interest
Looking Ahead and Next Steps
Legislative Overview
6o -day supplemental legislative session
Washington State Supreme Court Order on Basic Education
Began the 2018 Legislative Session with continued disagreement on the
Hirst decision and no biennial capital budget
Public Records Lawsuit Against the Legislature
There were 2,064 House bills and 1,647 Senate bills introduced.
Ultimately, 310 bills passed into law.
2018 Budgets
General Fund Operating (Supplemental)
• Utilizes $935 million from the Budget Stabilization Account
• .3o cent/$1,000 property tax reduction in 2019
• Provides $1.2 billion to meet the Supreme Court Order on funding Basic Education
• For local governments, no changes to liquor revenue sharing distributions, restored marijuana revenue
sharing and provided additional basic law enforcement academy funding for one class.
Capital Budget (Biennial and Supplemental)
• Biennial budget appropriated $2.72 billion in state bond proceeds, including funding for 195 local
and community projects.
• Supplemental budget appropriated an additional $198 million in general obligation bonds with
fundingprovided for an additional local and communityprojects.
95
Transportation (Supplemental)
• $360,000 for the Joint Transportation Committee (JTC) to evaluate city transportation funding needs
with a report due to the Legislature on June 3o, 2019.
• Two JTC studies on transportation network companies with reports due January 14, 2019.
4
Tukwila Legislative Priorities
Transportation and Infrastructure
Housing and Human Services
• $107 million investment in the Housing Trust Fund
• Passage of HB 1570 to increase the document recording fee and make it permanent
• Funding related to provisions of HB 2489 regarding opioid treatment
Shared Revenue
Streamlined Sales Tax Mitigation
• Funded $20.6 million in the remainder of 2017-19 to continue to support streamlined sales tax
mitigation commitments.
Revenue Reform
Education
Law Enforcement
Preserve Lodging Tax Flexibility
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Additional Issue Areas of Interest
Whatcom v. Hirst (SB 6091)
Voting Rights Act (SB 6002)
Body Worn Cameras (SB 6408)
Carbon Tax (SB 6203)
State Infrastructure Bank (SB 6375)
Small Cell Facilities (SB 5935 and HB 2592)
Public Records Reform (SB 6617)
Wrongful Death (SB 6015)
Use of Force (Initiative 940 and HB 3003)
Looking Ahead and Next Steps
Changes in the 2019 Legislature
Multiple Retirement Announcements
All of the House and Half of the Senate up for Election
Legislative Delegation Meetings
Develop 2019 Legislative Agenda
8
Office of the Mayor
City of Tukwila, Washington
PROCLAMATION
WHEREAS, the Congress of the United States has designated the week of May
13 through May 19 as National Police Week and May 15 as Peace Officers' Memorial
Day; and
WHEREAS, the law enforcement officer is our guardian of life and property;
defender of the right to be free; leader in the war against crime; and dedicated to the
preservation of life, liberty and the pursuit of happiness; and
WHEREAS, our community joins with other cities and towns to honor all peace
officers everywhere; as well as recognizes the service and sacrifice of U.S. law
enforcement; and
WHEREAS, the Tukwila Police Department will remember and honor their
fallen brother and sister officers by wearing a black band over their badges on May 15;
and
WHEREAS, the residents of Tukwila also recognize May 15 as Peace Officers'
Memorial Day, when the flag at Tukwila City Hall will be flown and half mast, In
Memory of Many, in Honor of All; and
NOW THEREFORE, I, Allan Ekberg, Mayor of the City of Tukwila, do
hereby proclaim May 15, 2018:
Peace Officers' Memorial Day
in Tukwila and urge all citizens to remember those officers who gave their lives serving
the public.
Presented this 7th day of May, 2018.
Ekberg, Mayor
10
Office of the Mayor
City of Tukwila, Washington
PROCLAMATION
WHEREAS, all people should have access to safe, healthy, and affordable homes within
communities of opportunity; and
WHEREAS, studies have found that each $100 increase in median rent results in a 15%
increase in homelessness in metro areas and a 39% increase in homelessness in nearby suburbs
and rural areas; and
WHEREAS, the combined cost burden of housing plus transportation can be substantially
reduced by locating affordable housing opportunities in proximity to transit; and
WHEREAS, the All Home community aims to make homelessness rare, brief, and one-
time; and
WHEREAS, the Association of Washington Cities determined that Human Services,
Homelessness, and Affordable Housing were critical priorities for the 2016 Legislative Session;
and
WHEREAS, communities throughout King County are participating in local Affordable
Housing Week efforts to inform the public of the critical need to preserve and/or increase
affordable housing in our communities; and
WHEREAS, the City of Tukwila recommits itself to ensuring that our community thrives
with opportunity, and that all people in it live with dignity in safe, healthy, and affordable homes;
NOW THEREFORE, I, Allan Ekberg, Mayor of the City of Tukwila, do hereby proclaim
May 13 — 19, 2018
Affordable Housing Week
in the City of Tukwila to raise public awareness of this serious issue.
Presented this 7th day of May, 2018.
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l Allan Ekberg, Mayor s,..7'
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COUNCIL AGENDA SYNOPSIS
1 nitials
Meeting Dale
Prepared by
Mayors mile
C.on,ial review
05/07/18
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❑ Resolution
ANDate
❑ Ordinance
ANDate
❑ Bid Award
Altg Date
❑ Public Hearing
Altg Date
❑ Other
ANDate
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SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ❑Finance Fire ❑7S ❑P&R !:,Police
❑PIE'' ❑Court
SPONSOR'S The Tukwila Police Department has historically provided the United States Postal Service
Summ.\RY (USPS) a narcotics interdiction K9 team under mutual aid rules. The USPS has allocated
funding to pay overtime wages/benefits to the City to reimburse costs and broaden the use
of the narcotics K9 interdiction team as part of a joint task force. The USPS will reimburse
the City up to $17,000/annually for this task force (actual overtime worked). The Council is
being asked to approve the attached MOU between USPS and the TPD.
RI ;Vii .\\'i?D BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm.
❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm.
DATE: 04/16/18 COMMITTEE CHAIR: HOUGARDY
/1 Public Safety Comm.
ITEM INFORMATION
ITEM No.
5.C.
S'r.vi`i' SPONSOR: R. MITCHELL/JON HARRISON
ORIGINAL AGI:ND.v D.v1'I:: 5/7/18
Ac,IND,\ I i'i vi Trrli: A Memorandum
United
of Understanding between the Tukwila Police Department and the
States Postal Service
C.vri;GORY ❑ Discussion
Attg Date
Motion
Date 05/07/18
❑ Resolution
ANDate
❑ Ordinance
ANDate
❑ Bid Award
Altg Date
❑ Public Hearing
Altg Date
❑ Other
ANDate
I:/
Alts
SPONSOR ❑Council ❑Mayor ❑HR ❑DCD ❑Finance Fire ❑7S ❑P&R !:,Police
❑PIE'' ❑Court
SPONSOR'S The Tukwila Police Department has historically provided the United States Postal Service
Summ.\RY (USPS) a narcotics interdiction K9 team under mutual aid rules. The USPS has allocated
funding to pay overtime wages/benefits to the City to reimburse costs and broaden the use
of the narcotics K9 interdiction team as part of a joint task force. The USPS will reimburse
the City up to $17,000/annually for this task force (actual overtime worked). The Council is
being asked to approve the attached MOU between USPS and the TPD.
RI ;Vii .\\'i?D BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Finance Comm.
❑ Trans &Infrastructure ❑ Arts Comm. ❑ Parks Comm.
DATE: 04/16/18 COMMITTEE CHAIR: HOUGARDY
/1 Public Safety Comm.
❑ Planning Comm.
RECOMMENDATIONS:
SPONSOR/A1\IIN.
COMMrrrl•;i:
Police Department
Unanimous approval; forward to Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source: USPS WILL PAY REIMBURSEMENT FOR ACTUAL OVERTIME WAGES/BENEFITS
Comments: (Up to $17,000 annually)
MTG. DATE
RECORD OF COUNCIL ACTION
MTG. DATE ATTACHMENTS
5/7/18
Informational Memorandum dated 3/19/18
Memorandum of Understanding
Minutes from the Public Safety Committee meeting of 4/16/18
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City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Public Safety Committee
FROM: Bruce Linton, Chief of Police
BY: Jon Harrison, Commander
CC: Mayor Ekberg
DATE: March 19, 2018
SUBJECT: United States Postal Inspection Service MOU — Use of Tukwila PD K9
Apollo
ISSUE
The United States Postal Service (USPS) distribution center in the City of Tukwila needs a
narcotics detection K-9 to assist with the interdiction of illegal narcotics and money being
delivered to and/or shipped from addresses in Washington state. The Unites States Postal
Inspection Service (USPIS) has requested to create a joint cooperative law enforcement effort
with Tukwila PD to be called the Postal Interdiction and Narcotics Task Force (PINT). The
USPIS will reimburse the city for any overtime wages/benefits incurred from task force activities.
BACKGROUND
The USPIS has an annual $17,000 overtime reimbursement budget for this task force. This
reimbursement is authorized per task force officer and is intended to reimburse overtime,
wages, and benefits for the PINT officers assigned. The identified task force officer is Detective
Jamie Sturgill and K-9 Apollo. This K-9 team is uniquely qualified in the area to assist the
USPIS with their mission of investigating and prosecuting criminal offenses related to the
trafficking of controlled substances, other dangerous drugs, and money laundering violations.
The position on the PINT will be staffed as federal funding allows.
ANALYSIS
The fiscal year for the USPIS is October 1 through September 30, annually. The billing for
overtime wages/benefits will comply with the federal requirements and will not ordinarily exceed
18 hours per month. This hour figure is to average out the annual reimbursement budget over
the year, $1416 per month, but may be adjusted as needed to stay within the authorized annual
reimbursement budget.
The PINT will process any packages seized pursuant to task force operations and move forward
with federal forfeiture when appropriate. In the case of the federal seizure, the Tukwila Police
Department is entitled to equitable sharing of the proceeds. This share is currently set at 10% -
20% of the seized asset, based on the participation of the K-9 team.
FINANCIAL IMPACT
The expected financial impact is that there will be revenue generated through federal seizure
forfeiture, but it is not possible to calculate or forecast how much. It is possible that our K9 team
may locate illegally gained cash in large amounts, but we can't forecast with any accuracy if,
when, or how much.
15
INFORMATIONAL MEMO
Page 2
The overtime costs will be reimbursed by the US Postal service per this MOU, so there is no
impact to existing budgets.
Our Canine Team will work this detail on his day off for the reimbursed overtime discussed
above, as to not impact his primary duties with the police department.
RECOMMENDATION
The Council is being asked to approve the Memorandum of Understanding, and consider this
item at the April 23, 2018 Committee of the Whole meeting, and subsequent May 7, 2018
regular meeting.
This MOU has been reviewed and approved by the City Attorney.
ATTACHMENTS
-Memorandum of Understanding
16 W:12018 Info Memos\USPS K9 Info Memo Final.doc
UNITED STATES POSTAL INSPECTION SERVICE
SEATTLE DIVISION
MEMORANDUM OF UNDERSTANDING
BETWEEN THE
UNITED STATES POSTAL INSPECTION SERVICE AND
TUKWILA POLICE DEPARTMENT
FOR THE JOINT COOPERATION OF NARCOTICS ENFORCMENT ACTIONS
ASSOCIATED WITH THE POSTAL INTERDICTION
AND NARCOTICS TASK FORCE
This document sets forth the general understanding between the United States
Postal Inspection Service (the "Inspection Service" or "USPIS") and the Tukwila
Police Department ("TPD") with respect to a joint cooperative law enforcement
effort to be known as the Postal Interdiction and Narcotics Task Force ("PINT").
This document is an internal government agreement and is not intended as a
formal contract or to confer any rights or benefits to any private person or party.
The goals of the PINT will be to protect the public by investigating and prosecuting
criminal offenses related to the trafficking of controlled substances as well as other
dangerous drugs, as well as money laundering violations.
I. Purpose
The purpose of this Agreement is to develop a cooperative effort with TPD for the
investigation and prosecution of criminal offenses involving the trafficking of
controlled substances, money laundering, mail and identity theft, as well as
establishing the terms and conditions under which the TPD may coordinate
investigative efforts and/or provide assistance to the Inspection Service in
developing investigations and cases for criminal prosecution.
II. Mission
To investigate, and where appropriate, prosecute individuals participating in illegal
drug activity in the western part of the State of Washington in order to protect the
general public from illegal drug activity, create a safer and more secure
environment for businesses and the general public.
III. Obiectives
A. To facilitate and maintain effective communications between the
Participating Agencies and maximize the use of the task force
intelligence and resources.
B. To conduct coordinated responses to mailings containing controlled
substances and proceeds related to the sales of controlled substances.
PO Box 400
SEATTLE, WA 98111-4000
TELEPHONE. (877)876-2455
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C. To identify individuals and organizations utilizing the US Mail to
transport narcotics and other controlled or dangerous substances, and
where appropriate, secure their successful prosecution.
D. To substantially reduce the receipt of illegal drug mailings to and from
the western part of Washington.
IV. Participants
Any TPD employees assigned to the PINT pursuant to this Agreement are not
considered Federal employees, nor are they employed by the United States Postal
Service ("USPS") or the Inspection Service. They are not entitled to any benefits
of Federal employment by virtue of this assignment.
V. Personnel Commitment
The Participating Agencies intend to provide experienced law enforcement
personnel to the PINT for participation on designated investigations. By assigning
personnel to this Task Force, the TPD represents they are not the subject of any
current or pending disciplinary action. Additions or deletions of personnel will be at
the discretion of the authorizing supervisors of the respective participants.
VI. Principles
The following principles are intended to help guide relationships between the
Parties to this Agreement.
A. Recognition of Authority
Tukwila Police Department recognizes the Postal Inspection Service is the
principle Federal Law Enforcement Agency responsible for the investigation and
enforcement of Federal law regarding the U.S. Mail, use of the mails, and property
in the custody of the USPS.
B. Administration
It is the intention of this Agreement Task Force cases will be jointly investigated
whenever it is practical to do so. The participants (or their designated
representatives) will meet on a regular basis to discuss investigations, share
intelligence, etc.
C. Jurisdiction
The determination as to whether a case will be prosecuted Federally or by the
appropriate county or State authority will be based upon the determination of which
prosecutorial venue will best serve the interest of justice consistent with the overall
mission objectives of the initiative.
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D. Supervision
In order to effect efficient field operations, operational supervision of the personnel
assigned to the PINT, while working on initiatives or investigations directly related
to the PINT, will be the responsibility of a designated Task Force Supervisor
(hereinafter TFS). U.S. Postal Inspector France R. Bega is currently designated
as the TFS for the PINT.
The TFS will have overall responsibility for managing the PINT, and will be
responsible for funding issues, interagency communication and coordination,
workload tracking, resources, logistics, and day-to-day operational supervision of
the personnel assigned to the PINT, including ongoing investigations. The Tukwila
PD remains responsible for the general supervision of its employees, as well as
issues involving salary and other benefits.
In the event of a conflict with respect to supervisory authority, no action will be
taken by the involved personnel until the conflict is resolved at the agency head
level. Each member of the PINT is subject to the personnel rules, regulations,
laws and policies applicable to their respective agency. Each Task Force officer
will continue to report to his or her respective agency supervisor for non-
investigative matters not otherwise detailed in this Memorandum.
E. Standard Operating Procedures
The TFS will be primarily responsible for directing and monitoring investigations
related to this task force subject to guidelines from the participants. In cases which
have been designated for Federal prosecution, all investigative procedures shall
conform to current Inspection Service and Department of Justice regulations and
guidelines with respect to criminal investigations and undercover operations.
The Tukwila Police Department understands U.S. mail entering or leaving the
State of Washington is sealed against inspection and cannot be opened except
under authority of a Federal search warrant issued pursuant to Rule 41 of the
Federal Rules of Criminal Procedure, or by consent of the sender or addressee of
the mail piece. Tukwila PD may not, in any manner, detain or otherwise interfere
with U.S. Mail, nor may they record information from mail matter unless specifically
authorized to do so by a U.S. Postal Inspector.
F. Location
The PINT will be housed and operated from the Inspection Service domicile
located at:
Seattle P&DC Domicile
10700 27th Ave S
Tukwila WA 98168
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G. Administrative Support
Routine administrative support for the PINT will be provided by the Inspection
Service.
VII. Financial Responsibility
Each participating agency will be responsible for the base pay and benefits of their
employees participating on the PINT. Confidential informant payments, buy -
monies and other investigative expenses will be provided by the Inspection
Service. Such expenditures must be approved in advance by the designated
Inspection Service TFS.
VIII. Overtime Payments
Each agency remains responsible for the salary and benefits of their employees
participating on the Task Force. The Inspection Service will, as described in
Attachment A to this Agreement, provide funding as available for the
reimbursement of overtime payments for Tukwila PD law enforcement officers
participating on the Task Force pursuant to the terms of this Agreement. In this
regard, participating Tukwila PD law enforcement officers are required to provide
the TFS documentation of their investigative activity for certification, including the
applicable case number.
The maximum reimbursement entitlement for overtime worked on behalf of the
joint operation is set at $17,000.00 per year, per Task Force officer. Any changes
in this regard will be communicated to the TPD. The procedures for submitting
requests for reimbursement are outlined below and in Attachment A, Cost
Reimbursement Agreement, which is incorporated as a part of this Agreement.
VIII. Program Audit
This Agreement and its provisions are subject to audit by the Postal Inspection
Service, USPS Office of Inspector General, and other Government auditors.
Tukwila PD agrees to permit such audits and to maintain all records relating to
these transactions for a period of not less than three years, and in the event of an
ongoing audit, until the audit is completed.
These audits may include reviews of any and all records, documents, reports,
accounts, invoices, receipts of expenditures related to this agreement, as well as
interviews of any and all personnel involved in these transactions.
X. Forfeiture
The Inspection Service shall process assets seized pursuant to Task Force
operations for Federal forfeiture proceedings where it is deemed appropriate to do
so. Those seizures not deemed appropriate for Federal forfeiture proceedings may
be processed for forfeiture pursuant to State of Washington law. In the event the
Federal forfeiture actions are perfected, the Tukwila Police Department is entitled
to equitable sharing. Equitable Sharing shall be conducted in accordance with
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Inspection Service policy and procedures, as well as the U.S. Department of
Justice guidelines. For assets forfeited administratively, the Inspection Service
has the authority to decide the amount of the equitable sharing. For assets
forfeited through Federal civil or criminal proceedings, the U.S. Department of
Justice determines the equitable share for each participating agency.
Xl. Evidence
Evidence collected during investigations related to the PINT shall be retained in
the custody of the agency assigned the specific investigation. It is anticipated that
generally, the Inspection Service protocols for processing and retaining evidence
will be followed.
XII. Media Relations and Press Releases
Media relations and press releases will be coordinated between the Inspection
Service and the Tukwila PD.
XIII. Disclosure of Grand Jury Proceedinqs
All personnel assigned to the PINT shall strictly adhere to the requirements of Rule
6(e) of the Federal Rules of Civil Procedure regarding Grand jury secrecy.
Disclosures of such Grand Jury information to Tukwila PD personnel shall be
made after authorization has been obtained from the appropriate United States
Attorney's Office.
XIV. Compliance with Civil Rights Act of 1964
All personnel assigned to this initiative will comply with Title VI of the Civil Rights
Act of 1964 and all requirements imposed by and pursuant to the regulations of the
Department of Justice (28 CFR Part 42, Subparts C and D) issued pursuant to
Title VI, relating to discrimination on the grounds of race, color, creed, sex, age, or
national origin, and equal employment opportunities.
XV. Liability
Each party to this Agreement shall indemnify, defend, and hold harmless the other
Party, its officers, employees, and agents against loss, cost, damage, expense,
claim, suit, demand, or liability of any kind or character including but not limited to
reasonable attorney fees arising from or related to any negligent or wrongful act or
omission of the Indemnifying Part, its officers, agents or employees, which occurs
in the performance of, or otherwise in connection with this Agreement, but only in
proportion to and to the extent such loss, cost, damage, expense, claim, suit,
demand, or liability of any kind or character, including reasonable attorney fees, is
caused by or results from the negligent or wrongful act or omission of the
Indemnifying Party, its officers, agents or employees.
Any third party claims, causes of action and liabilities asserted will be handled in
accordance with the Federal Tort Claims Act (FTCA), 28 U.S.C. §§ 1346(b), 2671-
2680.
21
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XVI. Duration
This Narcotics Investigations Task Force will be initiated on or about April 1, 2018.
This memorandum is in effect upon the signing by authorized representatives of
the Tukwila Police Department and the Inspection Service, and shall continue in
full force and effect until terminated or canceled by the parties.
This memorandum may be terminated or canceled by either party at any time, for
any reason, on written notice provided thirty (30) days in advance of the effective
date of termination. Any modification or amendment to this Memorandum of
Understanding shall become effective only when reduced to writing and signed by
the authorized officials of the respective agencies.
XVII. Authorization and Signatories
This Memorandum of Understanding, including attachments, consists of nine
pages and is hereby accepted as setting forth the general intentions and
understanding of the Parties.
For the U.S. Postal Inspection Service:
Anthony Galetti
Inspector in Charge - Seattle Division
United States Postal Inspection Service
For the Tukwila Police Department
Bruce Linton
Chief of Police
Tukwila Police Department
22
Date:
Date:
-7 -
ATTACHMENT A
Cost Reimbursement Agreement
It is hereby agreed between the United States Postal Inspection Service and the
Tukwila Police Department, 6200 Southcenter Blvd, Tukwila, WA 98188, Federal
Taxpayer Identification Number (TIN) 91-6001519, that:
Subject to the availability of funds, the Inspection Service will reimburse the TPD
for authorized overtime payments for the law enforcement officer(s) assigned to
the Postal Interdiction and Narcotics Task Force.
Tukwila Police Department will assign a law enforcement officer to the Postal
Interdiction and Narcotics Task Force commencing on or about April 1, 2018. The
Inspection Service will, subject to the availability of funding, reimburse the TPD for
overtime payments made to the officer(s) assigned.
Overtime payment reimbursement for officers on an as -needed basis assigned to
the Postal Interdiction and Narcotics Task Force will be calculated at the usual rate
for which the individual investigator's time would be compensated. The maximum
overtime reimbursement for the assigned TPD investigator per fiscal year (October
1 through September 30) will not exceed $17,000.00.
Overtime reimbursement will be made directly to the TPD by the Inspection
Service. All overtime reimbursement payments are made by electronic fund
transfer (EFT). An ACH vendor/miscellaneous payment enrollment form must be
completed by TPD and submitted to the Inspection Service Seattle Division
Headquarters in order to facilitate payment.
Tukwila Police Department agrees to provide a monthly overtime invoice which
includes a detailed breakdown, by investigator, of the date(s) and the number of
overtime hours worked as part of the Task Force, along with the referencing case
numbers. Overtime invoices requesting reimbursement should be submitted on a
monthly basis as soon as practical after the first of the month following the month
for which reimbursement is requested to the following:
Norm Esteban, Administrative Specialist
US Postal Inspection Service USPIS
PO Box 400
Seattle, WA 98111-4000
At the commencement of each Inspection Service fiscal year, prior to submission
of any overtime reimbursement requests, the TPD will provide the salary and
hourly overtime rate for each investigator assigned to the Postal Interdiction and
Narcotics Task Force.
Requests for reimbursement will include the name, rank, identification number,
overtime compensation rate, number of reimbursable hours claimed and the dates
of those hours for each officer for whom reimbursement is sought. Each
reimbursement request must be accompanied by a certification signed by an
23
-8 -
appropriate supervisor of the TPD that the request has been personally reviewed,
the information described in this paragraph is accurate, and the personnel for
whom reimbursement is claimed were assigned Postal Interdiction and Narcotics
Task Force casework.
Each request for reimbursement will include an invoice number, invoice date,
taxpayer identification number (TIN) and the appropriate bank routing information
to facilitate the electronic fund transfer. The banking information should include the
depositor account title, bank account number, routing number, and type of account
(checking, savings, or lockbox). If the banking information changes, a new ACH
vendor/miscellaneous payment enrollment form must be submitted to the
Inspection Service.
Anthony Galetti
Inspector in Charge
US Postal Inspection Service
Bruce Linton
Chief
Tukwila Police Department
24
Date
Date
-9 -
ATTACHMENT A-1
TUKWILA POLICE DEPARTMENT
Notification has been received by the Task Force Field Supervisory Officer the
following TPD investigator is assigned to the Narcotics and Economic Crime
Investigations Task Force for operations conducted throughout FY 2018, and is
authorized to receive overtime:
Narcotics K9 Detective James C. Sturgill
France R Bega Date
Task Force Supervisor
25
26
City of Tukwila
City Council Public Safety Committee
PUBLIC SAFETY COMMITTEE
Meeting Minutes
April 16, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Kathy Hougardy, Chair; Dennis Robertson, Thomas McLeod
Staff: David Cline, Rick Mitchell, Jay Wittwer, William Rodal, Laurel Humphrey
CALL TO ORDER: Chair Hougardy called the meeting to order at 5:30 p.m.
I. ANNOUNCEMENT
II. BUSINESS AGENDA
A. Memorandum of Understanding: Police Department and U.S. Postal Service
Staff is seeking Council approval of a Memorandum of Understanding with the United States
*Postal Inspection Service (USPIS) to formalize a cooperative effort for narcotics enforcement
actions associated with the Postal Interdiction and Narcotics Task Force (PINT). This will allow
the Police Department to provide narcotics detection K-9 services to the postal distribution
center located in Tukwila. The USPIS will reimburse the city for any overtime wages/benefits
that may incur from task force activities from its $17,000 budget. The PINT will process any
packages seized as a result of task force operations and in the event of federal forfeiture, the
City of Tukwila is entitled to equitable sharing of proceeds. Apollo, the City's narcotics K-9, will
work this detail on his day off and his primary duties will not be impacted. UNANIMOUS
APPROVAL. FORWARD TO MAY 7, 2018 REGULAR CONSENT AGENDA.
B. Fire Department Apparatus Equipment Purchase
Staff is seeking Council approval to purchase outfitting equipment in an amount not to exceed
$235,000.00 for the two Fire engines and ladder truck approved by Council in February 2018.
Existing department inventory will be transferred to the new apparatus if it is still serviceable.
The Committee asked for this item to return with expanded detail on the requested equipment
and costs per apparatus. RETURN TO COMMITTEE.
III. MISCELLANEOUS
Chair Hougardy would like the Public Safety Committee to continue reviewing the Public Safety Plan
Program Management Quality Assurance monthly report, which will always be in the Regular
Meeting packet for the same date. Councilmembers and staff reviewed the report. Councilmember
Robertson said that the Finance Committee does not expect to be ready with a recommendation on
overall financing in early May, as it has requested a six-year financial plan before committing to any
strategies. Total cost of site acquisitions will not be known until each process is complete.
27
28
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor's review
Council review
05/07/18
HH ;/4
ITEM INFORMATION
ITEM No.
5.D.
STAFF SPONSOR: HENRY HASH
ORIGINAL. AGENDA DATE: 05/07/18
AGENDA ITEM TITLE 2018 Annual Overlay & Repair Program
Construction Management Supplemental Agreement with KPG, Inc.
CATEGORY ❑ Discussion
Mtg Date
►1
Motion
Date 05/07/18
❑ Resolution
Mtg Date
❑ Ordinance
titg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police
0 PW/
SPONSOR'S KPG is currently the design consultant for the 2018 Overlay & Repair Project with Contract
SUMMARY No. 17-154. During construction, the City will need construction management support and
KPG was selected as the most qualified. The construction bid will be awarded to ICON
Materials on 5/7/18. Council is being asked to approve Supplemental Agreement No. 1 for
construction management with KPG in the amount of $167,200.00.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 05/07/18 COMMITTEE CHAIR:
0 Transportation
Cmte
❑ Planning Comm.
THOMAS MCLEOD
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMITTEE
Public Works Department
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE: RI?QUIIZI:D AMOUNT BUDGETED APPROPRIATION REQUIRED
$167,200.00 $200,000.00 $0.00
Fund Source: 104 ARTERIAL STREET FUND (PAGE 18, 2017 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
05/07/18
MTG. DATE
ATTACHMENTS
05/07/18
Informational Memorandum dated 04/20/18
Page 18, 2017 CIP
KPG Supplement No. 1 to Contract 17-154, Scope of Work, and Fee
Minutes from the Transportation & Infrastructure Committee meeting of 04/23/18
30
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director
BY: Dave Sorensen, Project Manager
CC: Mayor Allan Ekberg
DATE: April 20, 2018
SUBJECT: 2018 Overlay and Repair Program
Project No. 91810401, Contract No. 17-154
Supplemental Agreement No. 1 for Construction Management Services
ISSUE
Execute Supplemental Agreement No. 1 with KPG, Inc. (KPG) to provide construction
management services for the 2018 Overlay and Repair Program.
BACKGROUND
On August 21, 2017 the Council approved the contract with KPG to provide engineering design
services for the project. KPG was selected to also provide construction management services
as a supplement to the design contract.
DISCUSSION
KPG has provided a supplement, scope of work, and fee estimate for construction
management services for the 2018 Overlay and Repair Program for $167,200.00. Construction
bid opening was April 5, 2018.
FISCAL IMPACT
Sup No. 1 CM Budget
Construction Management Sup No. 1 $ 167,200.00 $ 200,000.00
RECOMMENDATION
Council is being asked to approve Supplemental Agreement No. 1 to Contract No. 17-154 for
construction management services with KPG, Inc. for the 2018 Overlay and Repair Program in
the amount of $167,200.00 and consider this item on the Consent Agenda at the May 7, 2018
Regular Meeting.
attachments Page 18, 2017 CIP
Contract, Scope of Work and Fee Estimate
W:1PW Eng1PROJECTSIA- RW & RS Projects1Annual Overlay & Repair Programs12018 Overlay & Repair Program (91810401)ICN ManagementlConstruction Management\Docs to TICI2018 Overlay CM.docx
31
32
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Annual Overlay and Repair Program Project No, 9xx10401
DESCRIPTION: Select, design and construct asphalt and concrete pavement overlays of arterial and residential streets,
JUSTIFICATION: Preserve and maintain the street structure in a safe and useable state by resurfacing before failure which also
minimizes costs. Some individual sites may be coordinated with water, sewer, and surface water projects.
STATUS: Each year various sections of roadway throughout the City are designed and constructed for asphalt overlay.
MAINT. IMPACT: Reduces annual maintenance.
COMMENT: Ongoing project. Only one year actuals shown in first column.
FINANCIAL Through Estimated
in $000's
2015 2016 2017
2018
2019
2020
2021
2022
BEYOND TOTAL
EXPENSES
Design
123
135
150
150
175
175
200
200
200
1,508
Land (R/W)
0
Const. Mgmt.
276
175
200
200
225
225
250
250
275
2,076
Construction
1,289
1,260
1,050
1,050
1,330
1,340
1,350
1,350
1.375
11,394
TOTAL EXPENSES
1,688
1,570
1,400
1,400
1,730
1,740
1,800
1,800
1,850
14,978
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
City Opel-. Revenue
1,688
1,570
1,400
1,400
1,730
1,740
1,800
1,800
1,850
14,978
TOTAL SOURCES
1,688
1,570
1,400
1,400
1,730
1,740
1,800
1,800
1,850
14,978
2017 - 2022 Capital Improvement Program
18
33
34
SUPPLEMENTAL AGREEMENT NO. 1
AGREEMENT No. 17-154
PROJECT No. 91810401
City of Tukwila
Public Works Department
6300 Southcenter Boulevard #100
Tukwila, WA 98188
KPG, Inc.
753 - 9th Avenue N.
Seattle, WA 98109
PROJECT: 2018 Overlay Program — Construction Services
This SUPPLEMENTAL AGREEMENT NO. 1 is to supplement the agreement entered into with KPG,
Inc. and the City of Tukwila, which was executed on the 5th day of September, 2017.
All provisions in the basic agreement remain in effect, except as expressly modified as follows:
Article 2, Scope of Services, shall be supplemented with the following:
The Consultant agrees to provide construction services in accordance with the scope of work included as
Exhibit A-1.
Article 3, Duration of Agreement; Time for Performance, shall be modified as follows:
The Consultant shall perform all services and provide all work product required pursuant to this Agreement
no later than December 31, 2018 unless an extension of such time is granted in writing by the City.
Article 4, Payment, shall be modified as follows:
Payment for work provided by Consultant shall be made as provided on Exhibit B-1, attached
hereto, provided that the total amount of payment to the Consultant for this work not exceed $167,200.00
without express written modification of the Agreement signed by the City. The new total contract shall
not exceed $280,903.07 without express written modification of the Agreement signed by the City.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this day
of , 2018.
APPROVED: APPROVED:
CITY OF TUKWILA KPG, INC.
Allan Ekberg
Mayor
Attested:
Christy O'Flaherty, City Clerk
Nelson Davis, P.E.
Principal
35
36
EXHIBIT A-1
Construction Management Services
Scope of Work
April 10, 2018
City of Tukwila — 2018 Overlay Program
This work will provide construction management services for the construction contract to complete the
City of Tukwila — 2018 Overlay Program. These services will include design support, project
management, documentation control, inspection, materials testing, public involvement, and contract
administration during the construction of the project, as detailed below. KPG ("Consultant") will provide
to the City of Tukwila ("City") construction management services for the project.
A detailed scope for the Contract follows:
I. INTRODUCTION
The following scope of services and associated costs are based upon the assumptions outlined below.
General Assumptions:
• The proposed project team will include one part-time documentation control specialist, a
part-time resident engineer during construction activities, a full-time inspector, an additional
inspector if required, sub -consultants to provide services for materials testing, and other
supporting tasks as deemed necessary. It is anticipated that full- time site observation will be
required for the entirety of the project.
• The level of service is based on a construction project duration of approximately 40 working
days.
• KPG estimates a total project construction duration of 60 working days (12 weeks) including
preconstruction service, construction services, and project closeout. No suspensions or stop
work periods are anticipated during this duration.
• It is anticipated that the KPG will develop the Record of Materials (ROM). This scope of services
provides the management of the ROM and scheduling of required materials testing respectively.
• It is anticipated that the City will review and execute the insurance, bonds, and the Construction
Contract.
• KPG will do all public outreach, and ensure affected business and residents are notified of
impending contractor activities one week prior to work by door to door and or A -board signs
that include date, hours of work, and a KPG staff phone number to call for questions.
• The design engineers from KPG will be available during construction to answer questions during
construction and review RAM's, shop drawings, and answer RFI's that require a level of
City of Tukwila — 2018 Overlay Program
Construction Management Services
Scope of Work
Page 2 of 7
KPG
Project Number 17135
4/10/2018
37
EXHIBIT A-1
engineering expertise outside of the capabilities of the Consultant.
• Services will be performed in accordance with the Contract plans & special provisions, and City
engineering standards.
II. SCOPE OF WORK
The objective and purpose of this Construction Management Services Agreement is for the Consultant
to successfully deliver the construction of the Project to the City by ensuring that the improvements are
constructed in accordance with the approved Plans and Specifications, as may be amended or revised,
that all of the required Project documentation is accounted for.
TASK 1— MANAGEMENT/COORDINATION/ADMINISTRATION
Provide overall project management, coordination with the City, monthly progress reports, and
invoicing. This effort will include the following elements.
• Organize and layout work for project staff. Prepare project instructions on contract
administration procedures to be used during construction.
• Review monthly expenditures and CM team scope activities. Prepare and submit project
progress letters to the City along with invoices describing CM services provided each month.
Prepare and submit reporting required by funding source(s), if any.
Deliverables
• Monthly invoices and progress reports
TASK 2 — PRECONSTRUCTION SERVICES
2.1 Preconstruction Conference: The Consultant will prepare an agenda for, distribute notices of,
and conduct a preconstruction conference in the City's offices. The Consultant's project
manager, resident engineer, inspector, and document control specialist will attend the
preconstruction conference. The Consultant will prepare a written record of the meeting and
distribute copies of the minutes to all attendees and affected agencies, staff, etc.
At the Pre -construction conference, the Consultant shall facilitate discussions with the
Contractor concerning the plans, specifications, schedules, issues with utilities, unusual
conditions, Federal, State, and local requirements and any other items that will result in better
project understanding among the parties involved.
Deliverables
• Preconstruction conference agenda with meeting minutes
TASK 3 — CONSTRUCTION SERVICES - FIELD
3.1 On-site Observation: The Consultant shall provide the services of one full time inspector
during construction activities and other tasks necessary to monitor the progress of the work. An
additional inspector, may be incorporated as dictated by the Contractor's approach to the Work.
Construction staff shall oversee the following items of work, on the project site, and will observe
the technical progress of the construction, including providing day-to-day contact with the
City of Tukwila — 2018 Overlay Program
Construction Management Services
Scope of Work
38
Page 3 of 7
KPG
Project Number 17135
4/10/2018
EXHIBIT A-1
Contractor and the City:
o Preparation to include mobilization and clearing and grubbing
o Erosion Control
o HMA grinding and paving
o Driveways, curb, gutter and sidewalk
o And all incidental items necessary to complete the Work as described in the Plans
and/or Specifications.
Field inspection staff will perform the following duties as a matter of their daily activities:
i. Observe technical conduct of the construction, including providing day-to-day contact
with construction contractor, City, utilities, and other stakeholders, and monitor for
adherence to the Contract Documents. The Consultant's personnel will act in
accordance with Sections 1-05.1 and 1-05.2 of the Standard Specifications.
ii. Observe material, workmanship, and construction areas for compliance with the
Contract Documents and applicable codes, and notify construction contractor of
noncompliance. Advise the City of any non -conforming work observed during site visits.
iii. Document all material delivered to the job site in accordance with the contract
documents.
iv. Prepare daily inspection reports, recording the construction contractor's operations as
actually observed by the Consultant; includes quantities of work placed that day,
contractor's equipment and crews, and other pertinent information.
v. Interpret Contract Documents in coordination with the City and KPG.
vi. Resolve questions which may arise as to the quality and acceptability of material
furnished, work performed, and rate of progress of work performed by the construction
contractor.
vii. Establish communications with adjacent property owners. Respond to questions from
property owners and the general public.
viii. Coordinate with permit holders on the Project to monitor compliance with approved
permits, if applicable.
ix. Prepare field records and documents to help assure the Project is administered in
accordance with the funding requirements.
x. Collect and calculate delivery tickets and salesman's daily reports of aggregate. All
tickets will be initialed with correct bid item and stationing identified (Construction
Manual 10-2).
xi. Attend and actively participate in regular on-site weekly construction meetings.
xii. Take periodic digital photographs during the course of construction, and record
locations.
xiii. Coordinate with the City's maintenance personnel.
xiv. Punch list. Upon substantial completion of work, coordinate with the Client and
affected agencies, to prepare a 'punch list' of items to be completed or corrected.
Coordinate final inspection with those agencies.
City of Tukwila — 2018 Overlay Program
Construction Management Services
Scope of Work
Page 4 of 7
KPG
Project Number 17135
4/10/2018
39
EXHIBIT A-1
Assumptions:
• Consultant will provide observation services for the days/hours that the contractor's
personnel are on-site.
• Consultant will provide qualified personnel for inspection of all bid item work.
• The Consultant's monitoring of the construction contractor's activities is to ascertain
whether or not they are performing the work in accordance with the Contract Documents;
in case of noncompliance, Consultant will reject non -conforming work, and pursue the
other remedies in the interests of the City, as detailed in the Contract Documents. The
Consultant cannot guarantee the construction contractors' performance, and it is
understood that Consultant shall assume no responsibility for: proper construction means,
methods, techniques; project site safety, safety precautions or programs; or for the failure
of any other entity to perform its work in accordance with laws, contracts, regulations, or
City's expectations.
3.2 Substantial Completion: Upon substantial completion of work, coordinate with the City and
other affected agencies, to perform a project inspection and develop a comprehensive list of
deficiencies or `punchlist' of items to be completed. A punchlist and Certificate of Substantial
Completion will be prepared by the Consultant and issued by the City.
3.3 Materials Testing: Coordinate the work of the materials testing technicians and testing
laboratories in the observation and testing of materials used in the construction; document and
evaluate results of testing; and address deficiencies. Frequency of testing shall be determined
by the resident engineer.
Deliverables
• Daily Construction Reports with project photos — submitted on a weekly basis
• Punch List, Certificate of Substantial Completion
• Review test reports for compliance
TASK 3.4 — CONSTRUCTION SERVICES — OFFICE
A. Document Control. Original documentation will be housed at the Consultant's office, and
filed in accordance with standard filing protocol. A copy of working files will be maintained in
the field office.
B.
C.
Document Control consists of:
■ Final Estimate (Approving Authority File)
■ Comparison of Preliminary and Final Quantities (Approving Authority File)
■ Final Records (Approving Authority File)
■ Record of Material Samples and Tests
■ Affidavit of Wages Paid
■ Release for the Protection of Property Owners and General Contractor
Project Coordination: Liaison with City, construction contractor, engineer, utilities
property owners on a regular basis to discuss project issues and status.
Plan Interpretations: Provide technical interpretations of the drawings, specifications, and
contract documents, and evaluate requested deviations from the approved design or
specifications. Coordinate with City for resolution of issues involving scope, schedule, and/or
budget changes.
and
City of Tukwila — 2018 Overlay Program
Construction Management Services
Scope of Work
40
Page 5 of 7
KPG
Project Number 17135
4/10/2018
EXHIBIT A-1
D. Weekly Meetings: Lead weekly meetings, including preparation of agenda, meeting minutes,
and distribution of minutes to attendees. Outstanding issues to be tracked on a weekly basis.
E. Initial Schedule Review: Perform detailed schedule review of contractor provided CPM for
conformance with the contract documents.
F. Lump Sum Breakdown: Evaluate construction contractors' Schedule of Values for lump sum
items. Review the Contract Price allocations and verify that such allocations are made in
accordance with the requirements of the Contract Documents. Lump Sum Breakdowns for
payment each month will be calculated with detailed data.
G. Monthly Pay Requests: Prepare monthly requests for payment, review with the City,
contractor and approve as permitted. Utilize City provided format for pay estimates, or
Consultant format.
H. Monthly Schedule Review: At the monthly cutoff, review contractor's updated schedule and
compare with field -observed progress, as described in Section 1-08 of the Special Provisions.
In addition, perform schedule analysis on contractor provided CPM updates and review
schedule for delays and impacts. Coordinate with Contractor in the development of recovery
schedules, as needed, to address delays caused by either events or issues within the
Contractor's control or other events or issues beyond the Contractor's control.
I. Certified Payroll: Process and track all certified payroll per State Prevailing Wage
Requirements. This includes verifying the initial payroll for compliance and 10% of all payrolls
submitted thereafter. Tracking payroll each week.
J. Weekly Statement of Working Days: Prepare and issue weekly statement of working day
report each week.
K. Subcontractor Documentation: Process / Approve all required subcontractor documentation.
Request to Sublets will be verified and logged. This includes checking System Award
Management System (SAMS), verifying business licensing, reviewing insurance documentation,
verifying city business licensing, Intent to Pay Prevailing Wage and Affidavit of Wages Paid. All
subcontractor documentation will be logged into KPG's subcontractor logs.
L. Record Drawings: Review record drawings prepared by the Contractor, and prepare a
conformed set of project record drawings based on Contractor provided information and from
inspection notes. Record drawings to be verified on a monthly basis, as part of the progress
payment to the Contractor. Upon project completion, contractor provided markups will be
verified for completeness and supplemented with inspection information. The Consultant will
provide the marked up plan sheets with both the contractors and inspectors as -built
information. Revisions to the CAD drawings are not included
M. Physical Completion Letter: Following completion of all punchlist work, prepare physical
completion letter to the contractor, and recommend that City and/or Utilities accept the
project.
N. Project Closeout: Transfer all project documents to the City for permanent storage.
• Schedule review comments
• As -built schedule
• Meeting agendas and notes
• Monthly Pay Estimates
• Subcontractor Packets
• Cost Projection
• Physical Completion Letter
City of Tukwila — 2018 Overlay Program Page 6 of 7 KPG
Construction Management Services Project Number 17135
Scope of Work 4/10/2018
41
EXHIBIT A-1
• Final Project Documents
TASK 3.5 — SUBMITTAL/RFI PROCESSING
A. Submittals: Coordinate review process for shop drawings, samples, traffic control plans, test
reports, and other submittals from the Contractor for compliance with the contract documents.
Key submittals to be transmitted to the City for their review and approval. Submittals shall be
logged and tracked.
B. Request for Information (RFI): Review and respond to RFI's. RFI's shall be logged and tracked.
C. Record of Materials (ROM): Utilize ROM prepared by KPG and update based on Special
Provisions and Plans for use on the project, based on the contract specifications. The ROM will be
maintained by the Resident Engineer. The ROM will track all of the materials delivered to the site
including manufacturer/supplier, approved RAM's, QPL items, material compliance
documentation, and all other required documentation.
Deliverables
• Submittal log
• RFI Log
• Completed Record of Material for Material Certification
TASK 3.6 — CHANGE MANAGEMENT
A. Case Log: Develop and maintain a case log which includes change orders, RFP's, Field Work
Directives
B. Change Orders: Develop change orders and provide technical assistance to negotiate change orders,
and assist in resolution of disputes which may occur during the course of the project. Each change
order will be executed in accordance with WSDOT Standard Specifications and contain the
following:
• Change order
• Independent Cost Estimate
• Time Impact Analysis
• Contractor's Pricing
• Verbal Approval Memo
• Back up documentation
C. Field Work Directives: Prepare field work directives as necessary to keep the contractor on
schedule.
D. Minor Change Orders: Develop minor change orders per WSDOT Standard Specifications. Each
minor change order will be executed and contain the following:
• Independent Cost Estimate
• Verbal Approval Memo
• Back up documentation
E. Force Account: Track contractor force account labor, equipment and materials. All force account
calculations will be verified by the engineer and double checked by the documentation specialist.
Deliverables
City of Tukwila — 2018 Overlay Program
Construction Management Services
Scope of Work
42
Page 7 of 7
KPG
Project Number 17135
4/10/2018
• Change Order(s)
• Case Management Log
• RFI Log
• Minor Change Order(s)
• Force Account Records
City of Tukwila — 2018 Overlay Program
Construction Management Services
Scope of Work
EXHIBIT A-1
Page 8 of 7
KPG
Project Number 17135
4/10/2018
43
44
Project Name:
Consultant:
COST PLUS FIXED FEE
Exhibit B-1
Consultant Fee Determination
2018 Overlay Program
Supplement No. 1 - Construction Services
KPG
Classification Hours Rate Cost
Project Manager 24 $ 81.32 $ 1,952
Resident Engineer 240 $ 50.96 $ 12,230
Project Engineer 64 $ 50.96 $ 3,261
Design Engineer 16 $ 46.26 $ 740
Engineering Technician 16 $ 37.59 $ 601
Construction Inspector 480 $ 42.65 $ 20,470
Survey Crew I 0 $ 59.63 $ -
Document Specialist 190 $ 40.48 $ 7,691
Construction Admin 112 $ 33.25 $ 3,724
Total Direct Salary Cost (DSC)
Overhead (146.70% x DSC)
Fixed Fee (30% x DSC)
1,142
$50,669
$74,330.83
$15,200.58
Subtotal: $140,200.00
REIMBURSABLES
Construction Vehicle Mileage $1,0001
Miscellaneous - Repro, Field Supplies $1,000
Subtotal: $2,000
SUBCONSULTANT COSTS
Material Testing Allowance $25,000
Subtotal: $25,000
TOTAL $ 167,200.00
45
46
Transportation & Infrastructure Committee Minutes April23, 2018
Construction Management Services: 2018 Overlay and Repair Program
Staff is seeking Council approval of Supplemental Agreement No. 1 with KPG, Inc. in the
amount of $167,200.00 for construction management services for the 2018 Overlay and Repair
Program. KPG is also designing the program and this supplement is under the construction
management budget of $200,000. UNANIMOUS APPROVAL. FORWARD TO MAY 7, 2018
REGULAR CONSENT AGENDA.
D. Grant Application: Green River Trail Improvements
Staff is seeking Committee approval to submit a grant application to the Puget Sound Regional
Council Congestion Mitigation & Air Quality (CMAQ) grant program to fund improvements on
the Green River Trail between the new Pedestrian/Bicycle Bridge landing and Christensen
Road. This is an approximately 700 -foot stretch of the trail that was designed and permitted as
part of the bridge project, but was removed due to insufficient construction funds. The
proposed project would widen the trail in this section to 14 feet with 1-2 foot shoulders, install
illumination, provide cameras and fiber connection, and construct a pedestrian plaza with
wayfinding. If successful, the grant will require a 13.5% match that would need to be
programmed for 2020 or 2021. UNANIMOUS APPROVAL.
E. Grant Application: Safe Routes to School
Staff is seeking Committee approval to submit a grant application to the Washington State
Department of Transportation for the 2018 Safe Routes to School funding program. Public
Works and Community Development staff jointly identified four potential projects that meet
the funding criteria: 46th Avenue South and South 144th Street sidewalk and crossing
improvements, Macadam Road South sidewalk and crossing improvements between South
144th St and South 150th St, sidewalks on the South 144th St bridge over 1-5, and South 152nd
Street sidewalks between Tukwila International Boulevard and 42nd Avenue South. Committee
members and staff discussed the projects and agreed that staff would submit applications for
both the Macadam Road S and the South 144th bridge over 1-5 projects. UNANIMOUS
APPROVAL.
F. Grant Application: Green the Green Project
Staff is seeking Committee approval to apply to WRIA 9 for its Small Grant Fund for Salmon
Habitat and Restoration Projects for the City's Green the Green Project. This project will
enhance shoreline riparian plant communities to benefit salmon and beautify the river
corridor. The maximum amount to be awarded is $50,000 and if successful, the grant
agreement would be with the King County Flood Control District. Staff is also seeking approval
to apply to other grant opportunities that become available. UNANIMOUS APPROVAL.
III. MISCELLANEOUS
The Transportation & Infrastructure Committee Meeting adjourned at 6:42 p.m.
Committee Chair Approval
Minutes by LH, reviewed by GL
47
48
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayors, riew
Council review
05/07/18
SH
C,)
I,n
Motion
Date 5-7-18
❑ Resolution
Aftg Date
❑ Ordinance
A7tg Date 0
❑ BidAward
Mtg Date
❑ Public Hearing
Altg Date
❑ Other
ANDate
/1
A1tg
SPONSOR ❑Council
❑I IR ❑DCD Finan .e ❑Fire TS ❑P&RPolice ❑PIF ❑Court
►IMayor
SPONSOR'S The Tukwila Human Services Program is applying to King County for CDBG funds for the
SUMNI.\RY Minor Home Repair Program in collaboration with the cities of Covington, Des Moines and
SeaTac. The City Council must authorize the Mayor's signature on the application. The City
is applying for $110,000, which, if awarded, would result in $103,500 for direct
construction costs divided evenly between the four partner cities ($25,875).
ITEM INFORMATION
ITEM No.
5.E.
S'1'.\I'I' SPONSOR: STACY HANSEN
ORIGIN,\l, AGNNI).\ D.\1'P: 05/07/18
AG! ?ND.\ ITEM I':M Triii Permission
(CDBG)
to apply to King County for Community Development Block Grant funds
CA1'I?GORY ❑ Discussion
Altg Date
Motion
Date 5-7-18
❑ Resolution
Aftg Date
❑ Ordinance
A7tg Date 0
❑ BidAward
Mtg Date
❑ Public Hearing
Altg Date
❑ Other
ANDate
/1
A1tg
SPONSOR ❑Council
❑I IR ❑DCD Finan .e ❑Fire TS ❑P&RPolice ❑PIF ❑Court
►IMayor
SPONSOR'S The Tukwila Human Services Program is applying to King County for CDBG funds for the
SUMNI.\RY Minor Home Repair Program in collaboration with the cities of Covington, Des Moines and
SeaTac. The City Council must authorize the Mayor's signature on the application. The City
is applying for $110,000, which, if awarded, would result in $103,500 for direct
construction costs divided evenly between the four partner cities ($25,875).
RI:Nr IIM'1?D BY ❑ C.O.W. Mtg.
❑ Trans &Infrastructure
DATE: 4/24/18
/1
CDN Comm
❑ Finance Comm. ❑ Public Safety Comm.
❑ Parks Comm. ❑ Planning Comm.
COMMITTEE CHAIR: KRULLER
❑ Arts Comm.
RECOMMENDATIONS:
SPONSOR/ADMIN.
Co\IMIITEI'.
Mayor's office/Community Services and Engagement
Forward to Regular Meeting Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$110,000 $110,000 $110,000
Fund Source: HUD
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
05/07/18
MTG. DATE
ATTACHMENTS
05/07/18
Informational Memo dated April 11, 2018
Pre Application for King County
Minutes from the CDN Meeting of 4/24/18
An
50
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Development and Neighborhoods
FROM: Stacy Hansen, Human Services Program Coordinator
CC: Mayor Ekberg
DATE: April 11, 2018
SUBJECT: Authorization to submit CDBG Application for Minor Home Repair 2019
ISSUE
King County must receive a Mayor's signed application, as authorized by the City Council, for
the annual application to King County for the Community Development Block Grant funds.
These funds target the Tukwila Minor Home Repair program. For 2019, the City will continue its
role as fiscal administrator for the minor home repair in the cities of Tukwila, Covington, Des
Moines and SeaTac. The program successfully assists low and moderate -income homeowners
in maintaining their homes. The 2019 application is for $110,000 for all four cities.
BACKGROUND
Human Services staff has been administering this program since 2005. In 2017, 19
unduplicated Tukwila households were served (72 program -wide) consisting of 25 individual
projects (92 program -wide) and 158 hours of repairs (804 program -wide). The 2019 request is
for $110,000 for the entire program, consisting of $25,875 for each city.
DISCUSSION
This application competes county -wide with capital applications from other cities and non-profit
agencies. Tukwila staff also sits at the table to recommend capital projects but cannot vote on
applications affecting Tukwila.
FINANCIAL IMPACT
Partner cities provide roughly 20% of staff time as in-kind to manage and administer the Minor
Home Repair program within their respective cities. Since Tukwila is the lead fiscal agent, in
additional to administering the program, staff is also responsible for the annual application
process, contract execution and quarterly bill reimbursement between Tukwila, partner cities
and King County. Tukwila Human Services staff also attends all required King County meetings,
monitors partner cities to ensure contract compliance and provides technical assistance.
Between serving as the fiscal agent and administering the program in Tukwila, the Human
Services Coordinator spends 30% of her time on the Minor Home Repair program.
RECOMMENDATION
We are seeking Council support for this application and ask for consideration for placement on
the May 7, 2018 Regular Meeting Consent Agenda.
ATTACHMENTS
Pre -Application — full application is in process.
51
52
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kg King County
Powered by Zoon!Grarnts ",.
King County, WA
Department of Community and Human Services
DCHS-HCD-CD_53118 CDBG Capital Non -Housing RFP
4/20/2018 deadline
City of Tukwila
Tukwila, Covington, Des Moines, SeaTac Minor Home Repair
Program
$ 110,000.00 Requested
$ 90,000 Secondary amount $
Project Contact
Stacy Hansen
Stacy. Hansen tukwilawa.gov
Tel: 206-433-7180
Additional Contacts
none entered
Pre -Application
City of Tukwila
6200 Southcenter Blvd. Telephone206-433-1800
Tukwila, WA 98188, Fax 06-433-7191
WA 98188
City Administrator
David Cline
David.Cline( tukwilawa.gov
Web www.tukwilawa.gov
EIN 91-6001519
Some answers will not be presented because they are not part of the selected group of questions
based on the answer to #2.
Project Location
1. Please provide the exact Address of where the project is located (not the agency address
unless it is the same location).
preferred format: address, city, state, zip. If the location is a intersection please find the closest
address. Upload document and identify as 000.1 King County I -Map Depicting Location; Form 200.1
Photos; Form 200.2 Site Plan
The Minor Home Repair program will take place within the jurisdictional boundaries of the cities of
Tukwila, Covington, Des Moines and SeaTac. Zip codes covered will include 98042, 98148, 98158,
98168, 98178, 98188 and 98198. Single family homeowners who have lived in their homes for at least
one-year, meet income eligibility and live within the city boundaries are eligible for the MHR program,
depending on the nature of the work that needs to be done.
Project Category
2. What category does your project fit into?
Upload Supporting Documentation as applicable. Non -Profits and Special Districts, see document
requirements - 100.1 thru 100.7
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Community Facility
Public Improvements
Parks
Microenterprise
✓ Minor Home Repair
Housing
Human Services
Other:
3. What type of activity is involved?
If you checked Acquisition, upload document 700.1- Questions Regarding the Acquisition (Uniform
Relocation Act).
Acquisition
✓ Rehabilitation
✓ Construction
Services
Population Served
4. How will the project's CDBG eligibility for funding be established? How many residents will
be served?
If Area Benefit, upload Form 800.1 Census Data. If Limited Clientele, upload Form 000.3 Service
Delivery Data; FOR ALL upload Form 000.4 Service Delivery Area Map
Area Benefit
✓ Limited Clientele
Presumed Benefit Eligible (severely disabled adults, abused children, battered spouses,
homeless, elderly over 62 years of age)
Elimination of Slum/blight (spot basis)
Survey -- Conducted per HUD Regulations
Project Description
5. Provide a brief overview of the project and identify specifically what Consortium CDBG funds
will be used to purchase.
If your application is for a Program vs. a Project, provide a copy of your Policies and Procedures.
Upload Form 500.1 for Microenterprise; upload Form 600.1 for Minor Home Repair
Funds will be used to rehabilitate owner occupied housing that focus on health and safety repairs for
low -moderate income residents, helping to preserve afforable housing. Funds will pay for repair and
rehab in plumbing, electrical and other small jobs.
Project Funding
6. Provide background and explanation of fund sources and status of other funding pursued
and committed for this project, i.e. what other grant/fund sources will be applied toward this
project?
Have other funds been committed? If so, provide the expiration date for use for those funds. Are any of
the 'Other' funds from a federal source?
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All four cities have Human Services/Coordinator staff that manage and administer the Minor Home
Repair program for their residents. With the exception of the city of Des Moines who requests a small
amount of Personnel Funds for staff time, SeaTac and Covington provide in-kind contributions of staff
time to screen clients, hire and pay contractors and administer the program in their city. The city of
Tukwila is the lead fiscal agent so in addition to administering the program for eligible Tukwila
residents, staff also manages the administration of the application process, contract execution and the
quarterly bill reimbursement between Tukwila (and the three partner cities) and King County.
7. What public participation has been held or will be held during the course of the Pre -
application? Provide evidence of community input regarding the need this project addresses
and of potential solutions.
This project is reviewed by City Council Committees and the full Council. All council meetings are
advertised and open to the public. Customer satisfaction interviews are conducted after each
completed repair.
Organization
8. Describe how long your agency has offered the services associated with the project. Present
the average number and characteristics of clients served, and required licenses to operate.
NON -PROFITS: Upload Form 100.3 - List of Agency Board Members; Form 100.4 - Current Bylaws
and Articles of Incorporation; Form -100.5 Organization Chart; Form 100.8 Agency Recent Audit and/or
General Ledger and Balance Sheet for 2016/2017.
Tukwila Human Services has managed this program with CDBG funds since 2005. Over 1600
residents are served annually by the Human Services Program in addition to a wide range of municipal
services that are available.
9. Services: Describe the specific service(s) or need your program is designed to meet.
Quantify this need using local or regional data that confirm or describes the problem or need. How
much of the need are you currently serving?
Roughly 42% (3,254 units) of owner occupied housing units exist in Tukwila. In all 4 partner cities the
majority of single family housing was built in the mid 1970's. With the low to moderate income
prevalence in our cities, there is an on-going need for maintenance and repair work to preserve and
protect the viability of these homes. Low to moderate population ranges from 19% (Des Moines &
SeaTac), 35% of single households in Covington live in poverty, 37% of households in Tukwila live in
poverty. Free and reduced lunch stats in our respective school districts and food insufficiency data
reveal poverty indicators as well. 40% of Tukwila residents are cost burdened, paying more than one
half of their income for housing costs. 20% of our residents are using the food bank and DSHS
services. Based on what we know about our aging housing stock, we estimate we are serving about
10% of the need. Rehab and maintenance issues such as electrical, plumbing and hvac are often
deferred by our homeowners due to their very limited incomes. We are primarily serving elderly
homeowners that are on very fixed incomes and adults on disability income. In all four partner cities,
92% of homeowners served in 2017 were under 50% of median income.
10. What other activities does the agency provide and how is the proposed program delineated
from other program(s) and/or services offered?
The partner cities provide a wide range of traditional municipal services (police, fire, public works,
planning, recreation, etc.) available to residents, businesses and visitors. There is no other government
service that provides housing repair.
11. ELIGIBILITY: Are you familiar with current CDBG income screening requirements? How do
you determine eligibility (income screening, location of residence, eligibility in other
government programs?
Applicants will be required to provide a copy of the tool used for client intake process as an attachment
to the application phase. Upload Form 100.7 - Intake Tool Used to Qualify Eligibility.
Yes -all partner cities are very familiar with and screen every MHR applicant with current CDBG income
guidelines and identify residency and eligibility for a variety of other social and health services as well.
We actively collaborate on referrals from our Police, Fire, Code Enforcement, Senior and Recreation
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programs and have knowledge of our demographics and are very familiar with the housing needs in
our communities. All 4 partner cities use a pre -approved screening tool to document the household
income. All households submit evidence of their income and a unique file for each household is
established. When we are screening for other social services, we also inquire whether the owner
occupied household may qualify for the housing repair program and then assess the residents needs
to determine if the repairs we can provide would improve the health and safety of their homes.
12. Provide the estimated milestones for completion of your project, Check with HOD CD Team
prior to 4/20/18 for advice regarding your response to this question.
13. Program Oriented Milestones: provide the date range for the quarters represented for
service delivery.
Microenterprise: Upload required document identified as Form 500.3- Milestones; Minor Home Repair:
Upload required document identified as Form 600.3 Milestones
1st = 12-1-19 to 2-28-20; 2nd = 3-1-20 to 5-31-20; 3rd = 6-1-20 to 8-31-20; 4th = 9-1-20 to 11-30-20
14. Do you anticipate electing to charge the permissible Indirect cost rate allowed by §200.414
(f) Indirect (F&A) costs. See "Requirements Section " in Program Summary for reference and
context
Indicate either "Yes -- provide an explanation of the status of an Indirect Cost Plan", drafting
being reviewed approval underway or "No - we decline to take advantage of the option to
charge an indirect cost rate."
No - we decline to take advantage of the option to charge an indirect cost rate.
15. This RFP does not provide grant opportunities in this category, Please visit the King County
DCHS Housing and Community Development Web Site for grant opportunities in this category
that might be posted.
-1,1r3.`.i P;:ged _;?S'eV .,
Documents Requested * Required?Attached Documents *
Form 000.1— [All Applicants — Pre -App] 1 000.1 Risk Analysis
Risk Analysis of Agency Capacity.
download template
Form 000.2 — [All Applicants - Pre -App ,/ 000.2 KC I -Map GIS Mapping
[Q.1] Use a KC I -Map from King County's
GIS mapping system.
downlo,ad template
Form 000.3 — [All Applicants - Pre- ./ 000.3 Consortium Service Delivery„ Data
Application Q.4] Consortium Service
Delivery Data. Download required template
(Excel).
download template
Form 100.1 — [Non -Profits - Pre -App Q.9] 1 100.1 IRS Letter of Designation
Internal Revenue Service (IRS) Letter of
Designation.
Form 100.3 — [Non-Profit/Special Districts 1 100.3 List of Agency Board Members
Applicants — Pre -Application Q.8] List of
Agency Board Members — Download
required template.
download template
Form 100.4 — [Non-Profit/Special Districts 1 100.4 Current Bylaws and Articles of INC
Applicants — Pre -Application Q.8] Current
Bylaws and Articles of Incorporation.
Form 100.5 — [All Applicants — Pre- 1 100.5 Orq Chart
Application Q.8] Organization Chart
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4/10/2018
City of Tukwila
City Council Community Development & Neighborhoods Committee
COMMUNITY DEVELOPMENT & NEIGHBORHOODS COMMITTEE
Meeting Minutes
April 24, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Kate Kruller, Chair, Kathy Hougardy, Zak Idan
Staff: Rick Still, Tracy Gallaway, Stacy Hansen, Jack Pace, Minnie Dhaliwal, Laurel
Humphrey
Guests: Carolyn Law, artist, & Lesley Bain, Framework Cultural Placemaking; Mike
Pruett, Segale Properties, LLC
CALL TO ORDER: Chair Kruller called the meeting to order at 5:30 p.m.
I. BUSINESS AGENDA
A. Community Development Block Grant Application: Minor Home Repair Program
*Staff is seeking Council approval to submit an application to King County requesting
$110,000 in Community Development Block Grant funds for the 2019 Minor Home Repair
Program. The City of Tukwila Human Services Department will continue to serve as fiscal
administrator for the cities of Tukwila, SeaTac, Des Moines and Covington. If granted, each
City will be designated $25,875. In 2017, contractors served 19 unduplicated households in
Tukwila. UNANIMOUS APPROVAL. FORWARD TO MAY 7, 2018 REGULAR CONSENT
AGENDA.
B. Resolution: Adopting Tukwila Municipal Arts Plan
Staff is seeking Council approval of a resolution that would adopt a Tukwila Municipal Arts
Plan. The Plan was developed with input from the community and serves as a conceptual
framework and strategic approach to art in the City. An accompanying implementation plan
includes a draft list of projects and cultural events that could link to the focus areas identified
in the Plan. The four theme areas identified in the Plan are the River, Tukwila International
Boulevard, Southcenter District, and Tukwila Village. To begin implementing the Plan, staff is
recommending the hiring of Artists -in -Residence to work on projects at Tukwila International
Boulevard and the River. Funding for art projects comes from eligible capital funds that are
transferred to the Municipal Arts Fund per TMC 2.30.050. UNANIMOUS APPROVAL.
FORWARD TO MAY 14, 2018 COMMITTEE OF THE WHOLE.
C. Grant Application:
Staff is seeking Committee approval to apply for Recreation Conservation Office - Washington
Wildlife and Recreation Program (WWRP) grant funding to purchase property on South 116th
Street along the Green River, due by March 5, 2018. The current property owner has expressed
enthusiastic interest in having his property help meet riverbank restoration needs and provide
recreational opportunities. The property is located in close proximity to City major capital
57
58
COUNCIL AGENDA SYNOPSIS
Aleetirrg Date
Prepared /,y'
,Vlapor'.r Tien,
Council review
03/26/18
RE
Uic,,,----
l
05/07/18
REV
❑ Bid Award
Altg Date
A
❑ Other
AN Date
C.A'I'I :( a )RY ►1 DL
11 Resolution
Altg Date
Altg Date 05/07/18
SPONSOR ❑Counul❑Mayor HR ❑DCD ❑Finance ❑Fire ❑TS
❑Plr Court
.1
ITEM INFORMATION
ITEM No.
6.A.
STAFF SPONSOR: ROBERT EATON
ORIOIN,AI, AGFNI),A DAM: 03/26/18
AGICND,\ ITI:I Trr1.I:
A resolution to name
the Foster
Golf Links Bridge
u.r.rion
03/26/18
❑ Motion
.11/sDate
❑ Ordinance
AI g Date
❑ Bid Award
Altg Date
❑ Public Hearing
A Date
❑ Other
AN Date
C.A'I'I :( a )RY ►1 DL
11 Resolution
Altg Date
Altg Date 05/07/18
SPONSOR ❑Counul❑Mayor HR ❑DCD ❑Finance ❑Fire ❑TS
❑Plr Court
.1
P&R ❑Police
SPONSOR'S Naming by resolution of an existing bridge at the Foster Golf Links. The Council is being
SuNINI.\RY asked to consider naming the bridge located between the 11th and 16th holes at Foster
Golf Links, "Joe and Hazel Aliment Memorial Bridge" in honor of their outstanding and
influential contribution to the City of Tukwila and consider this item at the March 26, 2018
Committee of the Whole and May 7, 2018 Regular City Council Meetings.
RI:viiavi:D H1'
C O.W.
Mtg.
CDN Comm ❑ Finance
Comm. Public Safety Comm.
Comm. ❑ Planning Comm.
CI IAIR: KRULLER
❑ Trans &Infrastrucnzre
DATE: 2/27/18
❑ Arts Comm.
11 Parks
COMMITTEE.
RECOMMENDATIONS:
SPONSOR/r\nn1IN.
CommITi'Pl
Parks & Recreation
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
FXPI :AD1'I'URI: RI:QUIRT :D AMOUNT BUDGETED APPROPRIATION REQUIRED
$4,000 $4,000 $
Fund Source: GOLF BUDGET, MEN'S & WOMEN'S CLUB, PARK COMMISSION
Comments: Total expense TBD but will not exceed $4,000. Men's & women's clubs may contribute
MTG. DATE
RECORD OF COUNCIL ACTION
03/12/18
MTG. DATE
ATTACHMENTS
03/26/18
Informational Memorandum dated 02/07/18
Packet from FGL's Men's and Women's Clubs
Aerial Maps
Policy for Naming City Property
Resolution in Draft Form
Minutes from the Community Development & Neighborhoods Committee of 2/27/18
05/07/18
Resolution ter,
60
City of Tukwila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TUKWILA, WASHINGTON, NAMING THE BRIDGE AT
FOSTER GOLF LINKS THE "JOE AND HAZEL ALIMENT
MEMORIAL BRIDGE."
WHEREAS, Joe Aliment began working at Foster Golf Links in 1924 and continued
working there until 1951; and
WHEREAS, Joe and Hazel Aliment purchased the course in 1951 and operated it
until 1978; and
WHEREAS, Joe and Hazel Aliment, desiring to preserve the green space and
recreational opportunity the course provided, sold the course to the City of Tukwila
instead of to developers with the idea that it would continue to be a place where Tukwila
residents could congregate and enjoy the game of golf; and
WHEREAS, Resolution No. 1400, establishing policies for naming City property,
requires that facilities only be named after people who have made outstanding
contributions to the community, or who the City would like to recognize as an important
influence in the area; and
WHEREAS, Joe and Hazel Aliment have been outstanding and influential
contributors to the City of Tukwila; and
WHEREAS, the City of Tukwila's Park Commission has agreed that Joe and Hazel
Aliment should be honored by the naming of a City facility in their honor;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
The bridge spanning the Duwamish River between the 11th and 16th holes at Foster
Golf Links is hereby named the "Joe and Hazel Aliment Memorial Bridge."
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61
62
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2018.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Verna Seal, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Rachel B. Turpin, City Attorney
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COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
,Ilayor'review
Council review
04/23/18
PMcJ�
fees.
t;A+�
05/07/18
PMc
V '
k
❑ Bid Award
Mtg Dale
❑ Other
rAIts Date
Cvi'I{GORY 11 Discussion
11 Resolution
y Ordinance
►1 Public Hearing
Mtg Date
Rig Date 5/7/18
ITEM INFORMATION
ITEM No.
6.B.
STAFF SPONSOR: PEGGY MCCARTHY
ORIGINAL AGENDA DA'Z'E: 04/23/18
AGIND,\ I'1'I?NI TITLE
Update to fire and
park impact
fees.
4/23/18
❑ Motion
mtg Date
❑ Bid Award
Mtg Dale
❑ Other
rAIts Date
Cvi'I{GORY 11 Discussion
11 Resolution
y Ordinance
►1 Public Hearing
Mtg Date
Rig Date 5/7/18
Mtg Dale 5/7/18
Mtg Date 4/23/18
SPONSOR ❑Council ❑Mayor ❑HR
Fire ❑71V P&R ❑Police ❑PW Court
DCD ►1 Finance
SPONSOR'S Pursuant to the Tukwila Fire and Park Impact Fees Rate Study, 2018, approve an ordinance
SuNni.m. updating the fire impact fee, an ordinance updating the park impact fee, an ordinance
amending the Park, Recreation and Open Space Plan and a resolution amending the 2017-
2022 Capital Improvement Program.
RI?1'IIMIM 131' ❑ C.O.W. Mtg. ❑ CDN Comm
❑ Trans &Infrastructure ❑ Arts Comm.
DATE: 4/17/18
I1 Finance
Comm. ❑ Public Safety Comm.
Comm. ❑ Planning Comm.
CHAIR: QUINN
❑ Parks
COMMITTEE
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMNIIITEE
Finance Department
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
04/23/18
Forward to next Regular Meeting with language changes to 2 ordinances
MTG. DATE
ATTACHMENTS
04/23/18
Informational Memorandum dated 04/23/18 (Updated after Finance Com)
Fire Impact Fee Ordinance in draft form, Exhibit A and Exhibit B (Updated after FIN)
Park Impact Fee Ordinance in draft form, Exhibit A and Exhibit B (Updated after FIN)
Ordinance amending PROS Plan; Resolution amending 2017-2022 CIP
Minutes from the Finance meeting of 04/17/18
5/7/18
Ordinance' with languagp changes; 1 Resolution
GO
64
NOTE: Shaded text on Page 8 reflects the additional text deleted
per request at the 4-23-18 Committee of the Whole meeting.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, REPEALING ORDINANCE NOS.
2486 AND 2365, AS CODIFIED IN TUKWILA MUNICIPAL
CODE CHAPTER 16.26; REPEALING ORDINANCE NO. 2521
§4, 5 AND 6; REENACTING TMC CHAPTER 16.26, "FIRE
IMPACT FEES," TO AMEND THE PROCESS FOR IMPOSING
AND ADMINISTERING FIRE IMPACT FEES TO BETTER
ADDRESS THE NATURE OF DEVELOPMENT ACTIVITY IN
TUKWILA; ADDING REGULATIONS RELATING TO ANNUAL
FIRE IMPACT FEE UPDATES; PROVIDING FOR
SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City Council adopted Ordinance No. 2365 on March 5, 2012;
Ordinance No. 2486 on October 19, 2015; and Ordinance No. 2521 on December 5, 2016,
all related to impact fees; and
WHEREAS, the City may periodically update its impact fee schedules to reflect
changes in the cost of completing planned improvements and the fair share contribution
applicable to new growth; and
WHEREAS, on April 23, 2018, the Tukwila City Council, following adequate public
notice, held a public hearing on the draft ordinance;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Repealer. Ordinance Nos. 2486 and 2365 are hereby repealed in their
entirety.
Section 2. Repealer. Ordinance No. 2521, §4, 5 and 6 is hereby repealed; these
sections were codified as follows:
TMC Section 16.26.030, "Definitions"
TMC Section 16.26.120, "Exemptions"
TMC Section 16.26.125, "Residential Impact Fee Deferral"
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Section 3. TMC Chapter 16.26 Reenacted. Tukwila Municipal Code (TMC) Chapter
16.26 is hereby reenacted to read as follows:
Sections:
16.26.010
16.26.020
16.26.030
16.26.040
16.26.050
16.26.060
16.26.070
16.26.080
16.26.090
16.26.100
16.26.110
16.26.120
16.26.125
16.26.130
16.26.140
CHAPTER 16.26
FIRE IMPACT FEES
Authority and Purpose
Findings
Definitions
Fire Impact Fee Assessment
Use of Fire Impact Fees
Fire Impact Fee Capital Facilities Plan
Fire Impact Fee Formula
Annual Fire Impact Fee Updates
Individual Projects Fire Impact Fee Adjustments
Credits
Appeals
Exemptions
Residential Impact Fee Deferral
Refunds
Authority Unimpaired
Section 4. TMC Section 16.26.010 is hereby reenacted to read as follows:
16.26.010 Authority and Purpose
A. Authority. The City of Tukwila's impact fee financing program has been
developed pursuant to the City of Tukwila's policy powers, the Growth Management Act
as codified in Chapter 36.70A of the Revised Code of Washington (RCW).
B. Purpose. The purpose of the financing plan is to:
1. Develop a program consistent with Tukwila's Fire Department Capital
Facilities Plan and the Capital Improvement Program for joint public and private financing
of fire protection services necessitated in whole or in part by development within the City
of Tukwila;
2. Ensure adequate levels of public fire protection and service are consistent
with the current level of service standards;
3. Create a mechanism to charge and collect fees to ensure that development
bears its proportionate share of the capital costs of public fire protection facilities
necessitated by development; and
4. Ensure fair collection and administration of such fire impact fees.
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Section 5. TMC Section 16.26.020 is hereby reenacted to read as follows:
16.26.020 Findings
The City Council finds and determines that growth and development in the City create
additional demand and need for public fire protection facilities in the City, and the City
Council finds that growth and development should pay its proportionate share of the costs
of the facilities needed to serve the growth and development in the City. Therefore,
pursuant to RCW 36.70A and RCW 82.02.050 through 82.02.100, which authorize the
City to impose and collect impact fees to fund public facilities that serve growth, the City
Council adopts this ordinance to impose fire protection impact fees for fire protection
services. It is the Council's intent that the provisions of this ordinance be liberally
construed in establishing the fire impact fee program.
Section 6. TMC Section 16.26.030 is hereby reenacted to read as follows:
16.26.030 Definitions
Terms or words not defined herein shall be defined pursuant to RCW 82.02.090 when
given their usual and customary meaning. For the purposes of this ordinance, unless the
context or subject matter clearly requires otherwise, the words or phrases defined in this
section shall have the following meanings:
1. "Accessory residential structure" means a structure that is incidental and
subordinate to the principal residence on the property and is physically detached to the
principal residence, but does not include accessory dwelling units. For example, a
detached garage or storage shed for garden tools are considered accessory residential
structures.
2. "Accessory dwelling unit (ADU)" means a dwelling unit that is within or
attached to a single-family dwelling or in a detached building on the same lot as the
primary single-family dwelling. An ADU is distinguishable from a duplex by being clearly
subordinate to the primary dwelling unit, both in use and appearance.
3. "Building permit" means an official document or certification of the City of
Tukwila issued by the City's building official which authorizes the construction, alteration,
enlargement, conversion, reconstruction, remodeling, rehabilitation, erection, placement,
demolition, moving, or repair of a building or structure.
4. "City" means the City of Tukwila, Washington, County of King.
5. "Development activity" means any construction, reconstruction, or
expansion of a building, structure, or use, or any changes in use of a building or structure,
or any changes in the use of land, requiring development approval.
6. "Development approval" means any written authorization from the City,
which authorizes the commencement of the "development activity."
7. "Encumber" means to reserve, set aside, or earmark the fire impact fees in
order to pay for commitments, contractual obligations, or other liabilities incurred for the
provision of fire protective services.
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8. "Fee payer" is a person, corporation, partnership, an incorporated
association or governmental agency, municipality, or similar entity commencing a land
development activity that requires a building permit and creates a demand for additional
fire capital facilities.
9. "Fire protection facilities" means all publicly owned apparatus and
buildings within the City that are used for fire protection and/or emergency response and
aid.
10. "Impact fee" means the payment of money imposed by the City on
development activity pursuant to this ordinance as a condition of granting development
approval in order to pay for the fire facilities needed to serve growth and development
that is a proportionate share of the cost of fire capital facilities used for facilities that
reasonably benefit development. Impact fees do not include reasonable permit fees,
application fees, administrative fees for collecting and handling fire impact fees, or the
cost of reviewing independent fee calculations.
11. "Low-income housing" means housing where monthly costs, including
utilities other than telephone, are no greater than 30% of the resident's household monthly
income and where household monthly income is 80% or less of the King County Median
family income adjusted for family size as reported by the U.S. Department of Housing and
Urban Development.
12. "Owner" means the owner of record of real property, as found in the records
of King County, Washington, or a person with an unrestricted written option to purchase
property; provided, that if the real property is being purchased under a recorded real
estate contract, the purchaser shall be considered the owner of the property.
13. "Proportionate share" means that portion of the cost for fire facility
improvements that are reasonably related to the service demands and needs of
development.
Section 7. TMC Section 16.26.040 is hereby reenacted to read as follows:
16.26.040 Fire Impact Fee Assessment
A. The City shall collect fire impact fees from applicants seeking development
approvals from the City for any development activity in the City for which building permits
are required effective January 1, 2009, consistent with the provisions of this ordinance.
B. Fire impact fees shall be assessed at the time of a technically -complete building
permit application that complies with the City's zoning ordinances and building and
development codes. Fire impact fees shall be collected from the fee payer at the time the
building permit is issued.
C. Except if otherwise exempt, the City shall not issue the required building permit
unless or until the fire impact fees are paid.
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Section 8. TMC Section 16.26.050 is hereby reenacted to read as follows:
16.26.050 Use of Fire Impact Fees
A. Pursuant to this ordinance, fire impact fees shall be used for fire facilities that will
reasonably benefit growth and development, and only for fire protection facilities
addressed by the City's Capital Facilities Element of the Comprehensive Plan.
B. Fees shall not be used to make up deficiencies in City facilities serving an
existing development.
C. Fees shall not be used for maintenance and operations, including personnel.
D. Fire impact fees shall be used for, but not limited to, land acquisition, site
improvements, engineering and architectural services, permitting, financing,
administrative expenses and applicable mitigation costs, and capital equipment
pertaining to fire protection facilities.
E. Fire impact fees may also be used to recoup public improvement costs incurred
by the City to the extent that growth and development will be served by the previously
constructed improvement.
F. In the event bonds or similar debt instruments are or have been issued for fire
facility improvements, impact fees may be used to pay the principal and interest on such
bonds.
Section 9. TMC Section 16.26.060 is hereby reenacted to read as follows:
16.26.060 Fire Impact Fee Capital Facilities Plan
In order to collect fire impact fees, the City must first adopt a Fire Capital Facilities
Plan as an element of the City's Comprehensive Plan. The City's Capital Facilities Plan
for fire protection services shall consist of the following elements:
1. The City's capacity over the next six years, based on an inventory of the
City's fire facilities both existing and under construction;
2. The forecast of future needs for fire facilities based upon the City's
population projections;
3. A six-year financial plan component, updated as necessary, to maintain at
least a six-year forecast for financing needed within projected funding levels;
4. Application of the formula set forth in this ordinance based upon the
information in the Capital Facilities Plan; and
5. City Council Action. No new or revised impact fee shall be effective until
adopted by the City Council following a duly advertised public hearing to consider the
City's Capital Facilities Plan or plan update, except for fees adjusted through the annual
update process outlined in TMC Section 16.26.080.
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Section 10. TMC Section 16.26.070 is hereby reenacted, thereby eliminating Figure
16-1, "Tukwila Fire Impact Fees, 2008;" and Figure 16-2, "Fire Department Capital Facilities
List," and shall read as follows:
16.26.070 Fire Impact Fee Formula.
A. The impact fee formula is based on the assumptions found in "Tukwila Fire and
Parks Impact Fee Rate Study, 2018," Exhibit A attached to the ordinance and by this
reference fully incorporated herein. A fee schedule is codified as Figure 16-1, Fee
Schedule, attached hereto as Exhibit B.
B. Each development shall mitigate its impacts on the City's fire protection facilities
by payment of a fee that is based on the type of land use of the development, and
proportionate to the cost of the fire protection facility improvements necessary to serve
the needs of growth. For residential development, fee amount is based on number of
units; for commercial development, fee amount is based on square footage of the
development.
C. Applications for a change of use shall receive credit based on the existing use.
This credit is calculated by deducting the fee amount of the existing use from the fee of
the proposed use.
Section 11. TMC Section 16.26.080, "Annual Fire Impact Fee Updates," is hereby
established to read as follows:
16.26.080 Annual Fire Impact Fee Updates
Fire impact fee rates shall be updated annually using the following procedures:
1. The Fire Chief shall use the Construction Cost Index for Seattle (June -June)
published by the Engineering News Record to calculate annual inflation adjustments in
the impact fee rates. The fire impact fees shall not be adjusted for inflation should the
index remain unchanged.
2. The impact fee rates, as updated annually per TMC Section 16.26.080(1),
shall be effective January 1, 2019, and on January 1 of each year thereafter, and a copy
shall be provided to the City Council.
Section 12. TMC Section 16.26.090 is hereby reenacted to read as follows:
16.26.090 Individual Project Fire Impact Fee Adjustments
A. The City may adjust a fire impact fee at the time the fee is imposed in order to
consider unusual circumstances in specific cases to ensure that impact fees are imposed
fairly.
B. In calculating the fee imposed on a particular development, the City shall permit
consideration of studies and data submitted by a developer in order to adjust the amount
of the fee. The developer shall submit an independent fee calculation study to the Fire
Chief who shall review the study to determine that the study:
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1. Is based on accepted impact fee assessment practices and methodologies;
2. Uses acceptable data sources and the data used is comparable with the
uses and intensities planned for the proposed development activity;
3. Complies with the applicable state laws governing impact fees;
4. Is prepared and documented by professionals who are mutually agreeable
to the City and the developer and who are qualified in their respective fields; and
5. Shows the basis upon which the independent fee calculation was made.
C. In reviewing the study, the Fire Chief may require the developer to submit
additional or different documentation. If an acceptable study is presented, the Fire Chief
may adjust the fee for the particular development activity. The Fire Chief shall consider
the documentation submitted by the applicant, but is not required to accept such
documentation that the Chief reasonably deems to be inaccurate or unreliable.
D. A developer requesting an adjustment or independent fee calculation may pay
the impact fees imposed by this ordinance in order to obtain a building permit while the
City determines whether to partially reimburse the developer by making an adjustment or
by accepting the independent fee calculation.
Section 13. TMC Section 16.26.100 is hereby reenacted to read as follows:
16.26.100 Credits
In computing the fee applicable to a given development, credit shall be given for the
fair market value measured at the time of dedication, for any dedication of land for
improvements to, or new construction of, any fire protection facilities that are identified in
the Capital Facilities Element and that are required by the City as a condition of approving
the development activity.
Section 14. TMC Section 16.26.110 is hereby reenacted to read as follows:
16.26.110 Appeals
A. Any fee payer may pay the impact fees imposed by this ordinance under protest
in order to obtain a building permit.
B. Appeals regarding fire impact fees imposed on any development activity may
only be submitted by the fee payer of the property where such development activity will
occur. No appeal shall be permitted unless and until the impact fee at issue has been
paid.
C. Determinations by the City staff with respect to the applicability of fire impact fees
to a given development activity, or the availability of a credit, can be appealed to the City's
Hearing Examiner pursuant to this section.
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D. An appeal shall be filed within 10 working days of payment of the impact fees
under protest or within 10 working days of the City's issuance of a written determination
of a credit or exemption decision by filing with the City Clerk a notice of appeal giving the
reasons for the appeal and paying the accompanying appeal fee as set forth in the
existing fee schedule for land use decisions.
Section 15. TMC Section 16.26.120 is hereby reenacted to read as follows:
16.26.120 Exemptions.
A. The fire impact fees are generated from the formula for calculating the fees as
set forth in this chapter. The amount of the impact fees is determined by the information
contained in the adopted fire department master plan and related documents, as
appended to the City's Comprehensive Plan. All development activity located within the
City shall be charged a fire impact fee; provided, that the following exemptions shall apply.
B. The following shall be exempt from fire impact fees:
1. Replacement of a structure with a new structure having the same use, at the
same site, and with the same gross floor area, when such replacement is within 12
months of demolition or destruction of the previous structure.
2. Alteration, expansion, or remodeling of an existing dwelling or structure
where no new units are created and the use is not changed.
3. Construction of an accessory residential structure.
4. Miscellaneous improvements including, but not limited to, fences, walls,
swimming pools, and signs that do not create an increase in demand for fire services.
5. Demolition of or moving an existing structure within the City from one site to
another.
6. Fire impact fees for the construction of low-income housing may be reduced
of tho d:co etor of the Fne Oh:of when requested by the property owner in writing prior
to permit submittal and subject to the following:
a. The property owner must submit a fiscal impact analysis of how a
reduction in impact fees for the project would contribute to the creation of low-income
housing; and
b. The property owner must record a covenant per RCW 82.02.060(3) that
prohibits using the property for any purpose other than for low-income housing at the
original income limits for a period of at least 10 years. At a minimum, the covenant must
address price restrictions and household income limits for the low-income housing, and
that if the property is converted to a use other than low income housing within 10 years,
the property owner must pay the City the applicable impact fees in effect at the time of
conversion.
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c. Should the property owner satisfy the criteria in TMC Section
16.26.120.B.6., a and b, the fees will be reduced, based on the following table:
Unit Size
Affordability Target 1
Fee Reduction
2 or more bedrooms
80% 2
40%
2 or more bedrooms
60% 2
60%
Any size
50% 2
80%
1 — Units to be sold or rented to a person or household whose monthly
housing costs, including utilities other than telephone, do not exceed
30% of the household's monthly income.
2 — Percentage of King County Median family income adjusted for family
size as reported by the U.S. Department of Housing and Urban
Development.
7. Change of Use. A development permit for a change of use that has less
impact than the existing use shall not be assessed a fire impact fee.
8. A fee payer required to pay for system improvements pursuant to RCW
43.21C.060 shall not be required to pay an impact fee for the same improvements under
this ordinance.
9. A fee payer installing a residential fire sprinkler system in a single-family
home shall not be required to pay the fire operations portion of the impact fee. The
exempted fire operations impact fee shall not include the proportionate share related to
the delivery of emergency medical services.
Section 16. TMC Section 16.26.125 is hereby reenacted to read as follows:
16.26.125 Residential Impact Fee Deferral
A. Applicability.
1. The provisions of this section shall apply to all impact fees established and
adopted by the City pursuant to Chapter 82.02 RCW, including impact fees for fire
facilities assessed under Tukwila Municipal Code Chapter 16.26.
2. Subject to the limitations imposed in the Tukwila Municipal Code, the
provisions of this section shall apply to all building permit applications for single-family
detached and single-family attached residential construction. For the purposes of this
section, an "applicant" includes an entity that controls the named applicant, is controlled
by the named applicant, or is under common control with the named applicant.
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B. Impact Fee Deferral.
1. Deferral Request. Applicants for single-family attached or single-family
detached residential building permits may request to defer payment of required impact
fees until the sooner of:
a. final inspection; or
b. the closing of the first sale of the property occurring after the issuance
of the applicable building permit;
which request shall be granted so long as the requirements of this section are
satisfied.
2. Method of Request. A request for impact fee deferral shall be submitted at
the time of preliminary plat application (for platted development) or building permit
application (for non -platted development) in writing on a form or forms provided by the
City, along with payment of the applicable application or permit fees.
3. Calculation of Impact Fees. The amount of impact fees to be deferred under
this section shall be determined as of the date the request for deferral is submitted.
C. Deferral Term. The term of an impact fee deferral granted under this section
may not exceed 18 months from the date the building permit is issued ("Deferral Term").
If the condition triggering payment of the deferred impact fees does not occur prior to the
expiration of the Deferral Term, then full payment of the impact fees shall be due on the
last date of the Deferral Term.
D. Deferred Impact Fee Lien.
1. Applicant's Duty to Record Lien. An applicant requesting a deferral under
this section must grant and record a deferred impact fee lien, in an amount equal to the
deferred impact fees, against the property in favor of the City in accordance with the
requirements of RCW 82.02.050(3)(c).
2. Satisfaction of Lien. Upon receipt of final payment of all deferred impact fees
for the property, the City shall execute a release of deferred impact fee lien for the
property. The property owner at the time of the release is responsible, at his or her own
expense, for recording the lien release.
E. Limitation on Deferrals. Each applicant for a single-family residential
construction permit, in accordance with his or her contractor registration number or other
unique identification number, is entitled to annually receive deferrals for the first 20 single-
family residential construction building permits.
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Section 17. TMC Section 16.26.130 is hereby reenacted to read as follows:
16.26.130 Refunds
A. If the City fails to expend or encumber the impact fees within 10 years from the
date the fees were paid, unless extraordinary, compelling reasons exist for fees to be held
longer than 10 years, the current owner of the property on which the impact fees were
paid may receive a refund of such fees. Such extraordinary or compelling reasons shall
be identified in written findings by the City Council.
B. The City shall notify potential claimants by first class mail that they are entitled to
a refund. In determining whether impact fees have been expended or encumbered,
impact fees shall be considered expended or encumbered on a first -in, first -out basis.
C. Owners seeking a refund must submit a written request for a refund of the fees
to the City within one year of the date the right to claim a refund arises or notice is given,
whichever comes later.
D. Any impact fees for which no application has been made within the one-year
period shall be retained by the City and expended on appropriate fire facilities.
E. Refunds of impact fees shall include any interest earned on the impact fees by
the City.
Section 18. TMC Section 16.26.140 is hereby reenacted to read as follows:
16.26.140 Authority Unimpaired
Nothing in this ordinance shall preclude the City from requiring the fee payer to
mitigate adverse environmental effects of a specific development pursuant to the State
Environmental Policy Act, Chapters 43.21C RCW and/or Chapter 58.17 RCW, governing
plats and subdivisions, provided that the exercise of this authority is consistent with
Chapters 43.21C and 82.02 RCW.
Section 19. Corrections by City Clerk or Code Reviser. Upon approval of the
City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to other
local, state or federal laws, codes, rules, or regulations; or ordinance numbering and
section/subsection numbering.
Section 20. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to be
invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
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Section 21. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2018.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Allan Ekberg, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
Attachments: Exhibit A — Tukwila Fire and Parks Impact Fee Rate Study, 2018
Exhibit B — Fee Schedule
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Exhibit A
Tukwila
Fire and Park Impact Fee Rate Study, 201 8
Rate Study to Update Tukwila's Fire and Parks Impact Fees
Prepared for:
The City of Tukwila
,;(411L4 44, --,
Prepared by:
BERK Consulting, Inc.
:111 BERK
Date:
April 2018
�i'I Fire and Parks Impact Fees Update Rate Study I Introduction I
17
Contents
1 Introduction 3
1.1 Purpose 3
1.1.1 Impact Fee Definition 3
1.1.2 Requirements for Impact Fee Rate Calculation 5
2 Fee Calculations 5
2.1 Anticipated Growth 5
2.1.1 Residential: Population, Housing, and Household Size 6
2.1.2 Commercial: Employment 7
2.1.3 Funding Other than Impact Fees 7
2.1.4 Level of Service and Methodology 7
2.1.5 Capital Plans 11
2.1.6 Identified Capital Projects 11
2.1.7 Future Need 12
2.1.8 Service Areas 13
2.1.9 Unadjusted Rate Schedules 13
2.1.10 Proportionate Share 15
2.1.1 1 Adjusted Rate Schedule 16
3 Plan Amendments 19
3.1 Financial Planning Model and Capital Improvement Program 19
3.2 Tukwila Parks, Recreation and Open Space Plan 19
4 Attachments 20
4.1 Appendix A: List of System Improvements 21
4.1.1 Fire System Improvements List 21
4.1.2 Parks System Improvements List 21
4.2 Appendix B: System Valuation for Fire and Parks 22
78 • Fire and Parks Impact Fees Update Rate Study I Introduction
2
1 Introduction
1.1 PURPOSE
The City of Tukwila enacted Growth Management Act impact fees in 2008 in order to fund growth -driven
needs in fire and emergency services and recreation, parks, and open space. In 2017, the City engaged
BERK Consulting to update these rates to incorporate current growth projections, to respond to newly
adopted fire and parks capital needs, and to address perceived shortcomings in the 2008 fee structure.
This study outlines the purpose and requirements for impact fees, documents the technical assumptions and
methodology for fee calculation, presents the findings from these calculations, and includes proposed
amendments to planning documents and an updated capital projects list.
1.1.1 Impact Fee Definition
Statutory
Growth Management Act impact fees are those fees charged by a local government on new development
to recover a portion of the cost of capital facility improvements needed to serve that new development.
Specifically, the Washington State Legislature outlined the intent of local impact fees in RCW 82.02.050:
(1) It is the intent of the legislature:
(a) To ensure that adequate facilities are available to serve new growth and development;
(b) To promote orderly growth and development by establishing standards by which counties,
cities, and towns may require, by ordinance, that new growth and development pay a
proportionate share of the cost of new facilities needed to serve new growth and
development; and
(c) To ensure that impact fees are imposed through established procedures and criteria so
that specific developments do not pay arbitrary fees or duplicative fees for the same
impact.
(2) Counties, cities, and towns ... are authorized to impose impact fees on development activity
as part of the financing for public facilities, provided that the financing for system
improvements to serve new development must provide for a balance between impact fees and
other sources of public funds and cannot rely solely on impact fees.
Impact fees may be charged to help pay for: public transportation and road facilities; fire protection
facilities; schools; and public parks, open space, and recreation facilities. Local governments are authorized
to charge fees only for system improvements that are reasonably related to the new development, do not
exceed a proportionate share of the costs of necessary system improvements, and are only used for system
improvements that will reasonably benefit the new development (RCW 82.02.050(3)). In addition, cities'
"financing for system improvements to serve new development must provide for a balance between impact
fees and other sources of public funds" — i.e., impact fees cannot be the sole source of funding for system
improvements that address growth impacts.
:111 Fire and Parks Impact Fees Update Rate Study I Introduction
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According to the provisions of RCW 82.02.060, impact fees must be adjusted for other revenue sources
that are paid by development, if such payments are earmarked or proratable to particular system
improvements. Likewise, the City must provide impact fee credit if the developer dedicates land or
improvements identified in the City's adopted Capital Facilities Plan and such construction is required as a
condition of development approval. Collected impact fees may only be spent on public facilities identified
in a capital facilities plan and may only be spent on capital costs; they may not be used to pay for
operating expenses or maintenance activities. (RCW82.02.050(4)).
Potential Deficiencies
Based on RCW 82.02.050(4), the capital facilities plan must identify "[d]eficiencies in public facilities
serving existing development and the means by which existing deficiencies will be eliminated within a
reasonable period of time," and must distinguish such deficiencies from "[a]dditional demands placed on
existing public facilities by new development."
The extent to which deficiencies exist is determined by the level of service (LOS) standard that the City uses
to measure the impact created by development.
Fire
As part of developing the 2016 Public Safety Plan, the City conducted a Facilities Needs Assessment that
considered the state of the City's four fire stations, both in their ability to respond to current needs and
anticipated future growth. That assessment found that all four stations are undersized and three have
significant deficiencies (Investing in Tukwila, 2015-1 2-14, p 1 1 ).
However, those three stations with deficiencies are being relocated or replaced with facilities that not only
address existing deficiencies but also plan for additional future growth. For example, capacity for
additional apparatus bays were added to the plans for Stations 51 and 54 "to accommodate future
population growth" (City of Tukwila, "Public Safety Plan Fire Station Programming and Budget
Implications", Information Memo, 2017-06-08, p 93 of Council Agenda Synopsis for Tukwila City Council
Meeting of 2017-06-1 2). Only those portions of the plans to relocate and/or replace stations, apparatus,
and equipment were considered in this study.
Parks
In the City of Tukwila's 2014 Parks, Recreation and Open Space Plan, 10 service access gaps were
identified throughout the City (Tukwila PROS Plan: Parks and Recreation Needs Analysis, p 9). These gaps
are based on a Level of Service standard that all residents and visitors should be within 1/4 to 1/2 miles of
a City -owned park (Needs Analysis, p 7). In compliance with RCW 82.02.050, these 10 gaps are not
included in the capital projects used to calculate impact fees in this study. The capital projects used in this
study are described in 2.1.6 Identified Capital Projects on page 11.
Project Eligibility
Impact fee legislation requires that impact fees only be used for system improvements that benefit the new
development and relate to the demand from new development. To the extent these projects extend fire
service and parks capacity, the growth -related portion of capital project costs can be funded by impact
fees. RCW 82.02.050(3) specifies that impact fees:
80 ...II Fire and Parks Impact Fees Update Rate Study I Introduction
4
(a) Shall only be imposed for system improvements that are reasonably related to the new
development;
(b) Shall not exceed a proportionate share of the costs of system improvements that are
reasonably related to the new development; and
(c) Shall be used for system improvements that will reasonably benefit the new development.
Examples of the types of Tukwila Fire Department and Tukwila Parks and Recreation projects that are
impact -fee eligible include building additional square footage to accommodate future additional bays to
planned fire stations, new fire equipment, development of the Tukwila Pond Trail and Boardwalk, installing
artificial turf to athletic fields to allow increased hours of use. A list of the specific projects that could support
growth is found in Appendix A.
1.1.2 Requirements for Impact Fee Rate Calculation
Impact fee must be assessed in accordance with the requirements of RCW 82.02 subsections 050 through
090. The schedule must be based on a formula or consistent method (RCW 82.02.060(1 )). The fees must
be adjusted for the share of future taxes or other available funding sources. The means by which the
proportionate share reduction is calculated is guided by RCW 82.02.060:
(1) ...In determining proportionate share, the formula or other method of calculating impact fees
shall incorporate, among other things, the following:
(a) The cost of public facilities necessitated by new development;
(b) An adjustment to the cost of the public facilities for past or future payments made or
reasonably anticipated to be made by new development to pay for particular system
improvements in the form of user fees, debt service payments, taxes, or other payments
earmarked for or proratable to the particular system improvement;
(c) The availability of other means of funding public facility improvements;
(d) The cost of existing public facilities improvements; and
(e) The methods by which public facilities improvements were financed.
2 Fee Calculations
2.1 ANTICIPATED GROWTH
Based the available capital project lists, demographic projections, and 10 -year expenditure window for
collected impact fees, this study incorporates growth for the 10 -year period between 2018 and 2027.
Additional consideration was made for the following period within the City's 20 -year planning period of
the Comprehensive Plan, 2028-2031 or later. As the City identifies capital projects in the later part of the
planning period window, the City will update the rate schedule accordingly.
The City of Tukwila provided employment and household growth estimates for 2010-2030 consistent with
the City of Tukwila assumptions for its long-range growth in consultation with PSRC. BERK incorporated
• ▪ Fire and Parks Impact Fees Update Rate Study I Fee Calculations
15 81
employment, population, household size, and housing unit data from the Office of Financial Management
(OFM), Puget Sound Regional Council (PSRC), U.S. Census Bureau's American Community Survey (ACS), the
King County Countywide Planning Policies, and the City of Tukwila Comprehensive Plan. Using linear
interpolation to adapt the twenty-year City estimates to the 10 -year impact fee timeline, BERK found
annual expected growth in employment and residential figures for population, housing, and household size.
These results are split between commercial employees and residents below.
2.1.1 Residential: Population, Housing, and Household Size
The City of Tukwila provided internal estimates of growth in housing units. BERK calculated City of Tukwila
resident population by applying PSRC household size estimates to the City's housing unit estimates. These
projections assume a linear growth trend, which is different from what the City will actually experience as
projects tend to get built during economic upturns and construction slows during recessions and economic
downturns.
Exhibit 1 shows household size, housing units, and population projections. Both PSRC and the U.S. Census
Bureau's ACS produce average household sizes for the City of Tukwila. The ACS estimates include a greater
level of detail of the estimated population residing in different housing types, but the PSRC figures more
closely align with the OFM population estimates prepared for counties and cities planning under the Growth
Management Act. Generally, the PSRC figures are used in this study except when a greater level of detail
is needed by housing type, in which case ACS estimates are used.
There are some small discrepancies between housing targets. The 201 2 King County Countywide Planning
Policies set growth targets for the City of Tukwila of 4,800 new housing units between 2006 and 2031.
These targets were updated in the King County Buildable Lands Report 2014, where the 2031 housing unit
target was adjusted to 4,773 more units by 2031 based on a base year of 201 2 and accounting for
residential building permits. The City of Tukwila Comprehensive Plan contains a 2031 housing target of
4,800 housing units (p 3-5). This analysis assumes an additional 4,773 units to be added between 201 2
and 2031 given the updated status of the target. Using linear extrapolation between 2017 and 2031
results in a target of 3,108 new units by 2027.
Exhibit 1. Projected Household Size, 2017 and 2018-2027
YEAR
HOUSEHOLD SIZE HOUSING UNITS
POPULATION
2017
2.51
7,833
19,660
2018
2.44
8,085
19,695
2027 2.27 10,749 24,367
2018-2027 Change
2,916 4,707
Notes: PSRC provides estimates for the average household size for 2025, 2030, 2035, and 2040. BERK used linear
extrapolation between these years to estimate the expected annual household size.
Sources: OFM, 2017; City of Tukwila, 2017; PSRC, 2008-2017; BERK Consulting, 2017.
The King County Countywide Planning Policies set growth targets for the City of Tukwila that represent a
40% increase in housing units by the end of 2027.
82 mill Fire and Parks Impact Fees Update Rate Study I Fee Calculations
6
The King County Countywide Planning Policies do not differentiate between housing types in growth targets.
To find the expected breakdown of single family and multifamily, BERK used the historic housing type
estimates from OFM's Postcensal Estimates of Housing Units reports to find the expected change in single
family/multifamily. Exhibit 2 shows projected housing unit growth by type.
Exhibit 2. Projected Change in Housing Units by Type, 2018-2027
HOUSING TYPE UNITS
Single Family
1,412
Multifamily
1,504
2018-2027 Change
2,916
Note: OFM includes three categories — Single Family, Multifamily, and Mobile Homes/Specials; for this analysis, Mobile
Homes/Specials were included in Single Family.
Sources: City of Tukwila, 2017; ACS, 201 1-2015; BERK Consulting, 2017.
2.1.2 Commercial: Employment
The City of Tukwila provided estimates of employment growth for 201 3-2030, which BERK interpolated
using PSRC's most recent 2015 employment estimates to fit the 2018-2027 impact fee timeline. Employment
projections for 201 8-2027 are shown in Exhibit 3 below.
Exhibit 3. Projected Employment, 2013-2030
YEAR EMPLOYMENT
2013
2017
45,098
2018
50,330
50,924
2027
56,599
2018-2027 Change
6,269
Sources: City of Tukwila, 2017; PSRC, 2008-2015; BERK Consulting, 2017.
While not as large of an increase as is estimated for housing, the PSRC estimates suggests a significant
increase in employees of 1 2.5% over a ten-year period.
2.1.3 Funding Other than Impact Fees
BERK used historic budget actuals provided by the City to find the expected share of funding related to
growth — please see 2.1.10 Proportionate Share on page 15.
2.1.4 Level of Service and Methodology
To collect impact fees for parks, the City of Tukwila has identified parks facilities and services necessary
to support growth. By law, these projects must be addressed in a capital facilities plan (RCW
82.02.050(4)). The Growth Management Hearing Board concluded in McVittie 1999 that local
governments need a locally -established minimum standard to provide the basis for objective measurement
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of need for those projects necessary to support growth (McVittie, 99-3-0016c, FDO, at 25), or a Level of
Service (LOS) standard.
The City of Tukwila created five land use categories for determining Fire and Parks Impact Fees. These five
categories are:
• Residential: Single Family
• Residential: Multi -Family
Commercial: Retail
Commercial: Office
Commercial: Industrial
Tukwila Fire Department uses a response time approach as a Level of Service standard. A response time
LOS standard is included in both the 2008 Tukwila Fire Department Comprehensive Master Plan and the
2017 City of Tukwila Fire Station Location Study. The existing system investment is what the City has
determined is necessary to maintain their identified LOS standard for the current population.
In order to maintain this standard, the Fire Department needs to add capacity to respond to development
driven increases in fire service incidents. To determine the cost of the additional needed capacity on a per
residential unit and per commercial square foot basis, BERK estimated the 2017 replacement cost of the
Tukwila Fire Department's system divided by the number of incidents per development type. This created
a cost per incident. Combining the average number of incidents per development type with the cost per
incident produced a cost per unit. Each step is described below.
To find the 2017 replacement cost, BERK estimated the cost of the land, facilities, and
equipment/apparatus. The methodology for each is described separately.
Land: To determine the replacement cost of the Tukwila Fire Department's land, BERK used GIS and King
County Assessor data to find the average land value within one-quarter mile of each the four current
Tukwila Fire Department stations. These land values ranged from $8-$15 per square foot; by multiplying
the surrounding aggregate land value per square foot by the fire lot square feet, BERK estimated the land
values for each of the four fire station parcels.
Facilities: The City recently received updated cost estimates for replacing and/or relocating three of the
four fire stations (stations 51, 52, and 54). BERK generated a station -level cost per square foot by dividing
the estimated project cost by the proposed square footage. The existing station sizes were multiplied by
the cost per square foot to find a replacement cost for the stations as they exist today. The cost of the
Tukwila Emergency Operations Center (EOC) was separated from station 51, where it is currently housed,
and brought out as a separate project as part of the planned Tukwila Justice Center, which will include the
EOC.
Equipment and Apparatus: Using a combination of data from the 2008 Tukwila Fire Department
Comprehensive Master Plan, City financial records of fire capital investments from 2008-2017, and the
City's fleet services replacement schedule for fire equipment and apparatus, an estimate of the
replacement costs for the City's fire equipment and apparatus inventory was calculated.
Adding these three figures together, BERK estimates that the 2017 total replacement value of Tukwila
Fire Department System is estimated to be approximately $51.OM; please see Exhibit 4 for a
84 :if Fire and Parks Impact Fees Update Rate Study I Fee Calculations
8
breakdown by investment type. For the complete inventory valuation, see Error! Reference source not
found..
Exhibit 4. Tukwila Fire Department System Replacement Cost, 2017
SYSTEM INVESTMENT TYPE TOTAL VALUE (2017$)
Land
$2,838,000
Stations
$46,800,000
Equipment and Apparatus
$8,225,000
Total
$57,863,000
Sources: Tukwila Fire Department, 2008, City of Tukwila, 2008-2017; King County Assessor's Office, 2017; BERK Consulting,
2017.
With the system replacement cost estimate, the number of incidents were needed to create a cost per
incident. Using a 10 -year period of data, BERK analyzed Tukwila Fire Department fire and emergency
responses between 2008 and 2017 (the 2017 data only covered a portion of the year). The 46,475
response incidents from this period were summarized by property type to find the number of response
incidents produced by each of the five impact fee land use categories. The incidents per property type
were analyzed for anomalies and the 201 6 incident data, the most recent full data set, was used to project
future incidents. Incidents that could not be directly attributed to one of the five property types were
allocated based on the proportionate share of directly attributable incidents of each property type to the
total.
The Tukwila Fire Department uses the National Fire Incident Reporting System (NFIRS) to categorize all
department responses by address, response type, duration, etc. BERK aligned the NFIRS categories with
the City's five impact fee categories (Single Family, Multifamily, Retail, Office, and Industrial) to create
annual and total incidents per type. The Tukwila Fire Department incidents analysis is summarized in Exhibit
5 below.
Fire and Parks Impact Fees Update Rate Study 1 Fee Calculations
9 85
Exhibit 5. Tukwila Fire Department Fire and Emergency Response Incidents by Property Type, 2016
2016 % OF
INCIDENTS TOTAL
Residential
Single Family
Multifamily
973
18%
1,182 22%
Residential Subtotal
2,154 40%
Commercial
Retail
Office
2,034 38%
806
15%
Industrial
329 6%
Commercial Subtotal
3,169 60%
All Incidents
5,323 100%
Notes: Using the National Fire Incident Reporting System (NFIRS), Tukwila Fire Department maintains records of all
department responses by address, response type, duration, etc.
Sources: Tukwila Fire Department, 2008-2017; BERK Consulting, 2017.
Parks
Tukwila Parks and Recreation has two LOS standards, one as outlined in the 2014 PROS Plan based on
access, and one included in the proposed amended version of the 2014 PROS Plan based on the per capita
investment.
• Parks LOS 1: All residents and visitors should be within 1/4 to 1/2 mile of a City -owned park.
• Parks LOS 2: The investment per capita of the City's park systems including land and facilities
commensurate with the current level of investment as growth occurs.
Taken together, these LOS standards direct the City's response to increased demand, both growth related
and due to changes in population.
BERK estimated the replacement value of park investments per capita for the City's park system, including
both land and facilities. This analysis can be used to determine the total new investment that would be
needed to keep the current level of investment per capita accounting for future population and employment
growth.
Land: to determine the replacement cost of Tukwila Parks and Recreation's land, BERK used GIS and King
County Assessor data to find the average land value within one-quarter mile of each of the 22 Tukwila
Parks and Recreation parks. These land value ranged from $5-$21 per square foot; but multiplying the
surrounding aggregate land value per square foot by the parks' square feet, BERK estimated the land
values for each of the 22 parks parcels.
Improvements: to determine the replacement cost of the improvements located on parks parcels, BERK
coordinated with Tukwila Parks and Recreation to generate an inventory of all facility improvements, and
86 :it Fire and Parks Impact Fees Update Rate Study I Fee Calculations
I 10
their respective replacement costs. Facilities inventoried ranged from playgrounds, restrooms, and fields to
trails, lighting, and shelters; improvements that increased the usability and capacity of park land.
Adding these two figures together, BERK estimates that the 2017 total replacement value of Tukwila Parks
and Recreation system is $107.9M; please see Exhibit 6 for a breakdown by investment type.
Exhibit 6. Parks and Recreation System Replacement Cost, 2017
SYSTEM INVESTMENT TYPE TOTAL VALUE (2017$)
Land
$74,700,000
Improvements
$33,200,000
Total
$107,900,000
Sources: King County Assessor's Office, 2017; City of Tukwila, 2015-2017; BERK Consulting, 2017.
2.1.5 Capital Plans
The City of Tukwila has developed a capital project list that includes investments to support and facilitate
the increased usage of existing park and recreation assets to meet growing demand as well as strategic
expansions of the system as opportunities arise. This list of projects needed to accommodate future growth
is used to calculate a base LOS Standard for impact fee rate setting, as described below.
2.1.6 Identified Capital Projects
The City of Tukwila adopted the 2017-2022 Financial Planning Model and Capital Improvement Program
(CIP) in December of 2016. The CIP has the identified capital improvement projects for both Tukwila
Parks and Recreation and the Tukwila Fire Department for the next six years. In addition to a description
of each project, the CIP contains annual cost projections and expected revenues.
As part of the process of updating the fire and parks impact fee rates, the City has proposed to amend
the CIP to reflect updated project cost estimates and recalculated impact fee eligibility based on
updated growth projections.
With these changes, the amended CIP contains the identified capital projects used to update the impact
fee program. Appendix A: List of System Improvements, lists the 13 projects identified by City of Tukwila
staff related to serving new growth and Exhibit 7 provides a summary of those system improvements that
are impact fee eligible.
Exhibit 7. Impact Fee Eligible System Improvement Projects
NUMBER OF TOTAL ANTICIPATED PERCENT OF
PROJECTS PROJECT COST PROJECT FUNDING TOTAL COST
FROM IMPACT FEES FUNDED BY
IMPACT FEES
Fire Impact Fee Eligible
4 $74,846,000
Parks Impact Fee Eligible
$18,791,720
25%
9 $46,722,000
$23,561,750
50%
Tota I
13 $121,568,000
$42,353,470 35%
�
�lI
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11 87
Note: One transportation project, the TUC Pedestrian Bridge, was identified in the CIP as parks impact fee eligible and is
included in Impact Fee Eligible Parks Projects total.
Sources: City of Tukwila CIP 2017-2022; BERK Consulting, 2017.
Working with City staff, BERK calculated impact fee -eligible costs associated with each project by
estimating the portion of each project that is related to growth, resulting in an estimated impact fee -eligible
need of $42M. This need is based on the projects identified at the time of this memo; as part of the periodic
update of master planning documents, especially the six-year CIP, the City of Tukwila will update the
capital project list and additional value needed. In addition to the periodic review as required by the
Washington State Growth Management Act, the City has included provisions in both impact fees to allow
for automatic inflation adjustments.
Funding Other than Impact Fees
The identified need under the base LOS was also reduced by subtracting other funding sources that have
already been identified to fund these projects. The proposed ordinance includes up to 80% discounts of
the fee for low-income housing as allowed in RCW 82.02. The City identified expected funding for parks
capital facilities in the CIP. The draft impact fee eligible project list included with this memo identifies any
funding other that impact fees by project.
2.1.7 Future Need
Fire: The future need for fire will be determined by the number of incidents produced by new development.
As described in 2.1.4 Level of Service and Methodology on page 7 above, BERK used past incidents
information to estimate typical number of incidents by commercial development type.
Parks: Unlike fire, the City's financial need related to growth for Parks is the lesser of two numbers — the
future needs identified by the LOS standards or the capital projects that the City has identified. Any given
LOS standard may suggest that City will need to invest in capital projects at a level that is not physically
or financially possible. For example, the City's parks access -based LOS standard may suggest a necessary
investment that in an area where there is no land available.
Exhibit 8 below contains the comparison between the expected need using the per capita system investment
LOS service standard and the planned capital projects that the City has identified.
Exhibit 8. Parks Future Needs Identified by Per Capita LOS Standard and Identified Capital Projects
2017 SERVICE VALUE NEW SERVICE IDENTIFIED
POPULATION (2017$) POPULATION, NEED, 2018-
2018-2027 2027 (2017$)
Residential
Visitor (Commercial)
Total
Per Capita System Investment
Value
19,660 4,707
50,330
7,334
69,990 $107,900,000 12,041
$1,542
88 s111 Fire and Parks Impact Fees Update Rate Study I Fee Calculations
112
Expected Need to Keep $18,562,972
Investment per Capita
Planned Projects
Per Capita Share of Planned
Projects
$23,561,750
$1,957
Study Per Capita Need
(System Investment)
$1,542
Source: City of Tukwila, 2017; BERK Consulting, 2017.
2.1 .8 Service Areas
Both the Tukwila Fire Department and the City of Tukwila have one service area that corresponds with the
City's boundaries. The Tukwila Fire Department has service sharing agreements with adjacent fire districts
which result in some responses to incidents outside of City limits and also results in some City incidents
including responses from other fire departments.
2.1.9 Unadjusted Rate Schedules
For both fire and parks impact fees, BERK found the expected fee by development before adjusting for
expected proportionate share.
In keeping with the existing impact fee structure, BERK calculated five fees depending upon the
development type. These five are:
■ Residential: Single Family
■ Residential: Multi -Family [determine how ADUs will be addressed]
• Commercial: Retail
• Commercial: Office
• Commercial: Industrial
For residential development, impact fees are charged per dwelling unit, not per person. To connect
residential units by type to the number of people, this study used information from the U.S. Census Bureau's
ACS 5 -Year Estimates. The single-family dwellings were assumed to have an average of 2.89 people living
in them compared to an average of 2.51 in multi -family dwellings (see Exhibit 2 on page 7 for more
information).
For impact fees collected on commercial developments, fees are charged per 1,000 square feet of
development. The unadjusted rates are as shown in
Exhibit 9 below.
• Fire and Parks Impact Fees Update Rate Study I Fee Calculations
I 13 89
Exhibit 9. Unadjusted Rate Schedules for Fire and Parks by Development Type
FIRE: RESIDENTIAL
SINGLE MULTIFAMILY TOTAL
FAMILY
2016 Residential Units
3,795
4,004
7,799
2016 Incidents per Property Type
Average Incidents per Residential Unit Type
Cost per Incident
973
1,182
0.256 0.295
2,154
$10,870
Unadjusted Fee: Cost per Unit
$2,785.67 $3,207.96
FIRE: COMMERCIAL
RETAIL OFFICE INDUSTRIAL TOTAL
2016 Built Square Feet
2016 Incidents per Property Type
7,087,600 7,183,598 13,778,128 28,049,326
2,034 806 329 3,169
Incidents per Built 1,000 Sq. Ft.
0.287 0.112 0.024
Cost per Incident
$10,870
Unadjusted Fee: Cost per 1,000 $3,119.80
Gross Sq. Ft.
$1,219.63 $259.36
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PARKS: RESIDENTIAL
SINGLE MULTIFAMILY TOTAL
FAMILY
Identified Service Area Capital Need from Growth
Per Capita Investment Needed to Respond to
Growth for Service Area Population
Household Size
2.89
2.51
$23,561,750
.._..............
$1,542
Unadjusted Fee: Cost per Unit
$4,448.83
$3,875.51
PARKS: COMMERCIAL
RETAIL OFFICE INDUSTRIAL TOTAL
Identified Service Area Capital Need from Growth
Per Capita Investment Needed to Respond to Growth for Service Area Population
Expected Employees per 1,000 Sq. Ft. 2.47
2.22 1.23
$23,561,750
$1,542
Unadjusted Fee: Cost per 1,000 Gross $3,803.22 $3422.54 $1,890.51
Sq. Ft.
Sources: BERK Consulting, 2017
These schedules represent intermediary steps to a final rate schedule; each must be adjusted for the
expected proportion of future funding contributed by growth.
2.1 .1 0 Proportionate Share
As required RCW 82.02.030(1), BERK calculated the proportionate share of future payments reasonably
anticipated to be made by new development users in the form of fees, debt service payments, taxes, and
other payments specific to the identified public facilities.
To project these on-going revenue sources, BERK evaluated financial actuals provided by City staff for
2008-2017 (in the case of 2017, budgeted amounts were used as the year had not been completed at
the time of this study). These revenues were inflation-adjusted to a single year dollar basis using the Puget
Sound -area All Urban Consumer Price Index. In total, 15 revenue sources were projected through the study
period. Revenues were finally converted into per capita estimates for consistency with this study's growth
projection methodology.
The historic portion of general fund used to for fire and parks projects was used and applied to projected
future general fund revenues to find the amount expected to be spent on fire and parks capital projects
from general fund revenues.
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I is 91
$33.59
Exhibit 10. Proportionate Share of Expected Fire and Parks Revenues
FIRE REVENUES
Average 2018-2027 Annual Fire Capital Revenues
Average 2018-2027 Service Population
$2,562,800
76,291
Estimated 2018-2027 Fire Per Capita Contribution
$33.59
PARKS REVENUES
Average 2018-2027 Annual Parks Capital Revenues
$1,052,487
Average 2018-2027 Service Population
76,291
Estimated 2018-2027 Parks Per Capita Contribution
$13.80
Note: All amounts show in 2017 dollars. Source: BERK Consulting, 2017.
2.1 .1 1 Adjusted Rate Schedule
BERK incorporated the proportionate share revenue estimates in the unadjusted rates to create adjusted
rate schedules. The park rate schedule for commercial property types was further adjusted to reflect the
usage differential between employees and residents, referred to as the population coefficient adjustment
(assuming 9 hours x 5 days = 45 hours per week for employees versus 12 hours x 7 days = 84 hours for
residents). These rate schedules represent the final rate study calculation of suggested impact fee rates.
The adjusted rate schedules are presented in Exhibit 11 below.
Exhibit 11. Adjusted Rate Schedules for Fire and Parks by Development Type
FIRE: RESIDENTIAL
SINGLE MULTIFAMILY TOTAL
FAMILY
2016 Units
3,795
4,004
7,799
2016 Incidents per Property Type
973
1,182
2,154
Average Incidents per Unit
0.256 0.295
Cost per Incident
$10,870
Unadjusted per Unit Fee
$2,785.67 $3,207.96
Expected Revenue per Capita
People per Unit
2.89 2.51
Expected Revenue per Unit
$96.94 $84.45
Adjusted Fire Impact Fee Rates
per Unit ***
$2,688.73 $3,123.51
92 I. it
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FIRE: COMMERCIAL
RETAIL
OFFICE INDUSTRIAL TOTAL
2016 Built Square Feet
2016 Incidents per Property Type
Incidents per Built 1,000 Gross Sq. Ft.
7,087,600
7,183,598 13,778,128
2,034 806
0.287 0.112
28,049,326
329 3,169
0.024
Cost per Incident $10,870
Unadjusted Fee per 1,000 Gross Sq. Ft.
$3,119.80 $1,219.63
$259.36
Expected Revenue per Employee $33.83
Employees per 1,000 Gross Sq. Ft. 2.47 2.22 1.23
Expected Revenue per 1,000 Gross
Square Feet
$82.87 $74.58
$41.19
Adjusted Fire Impact Fee Rates
per 1,000 Gross Sq. Ft. ***
$3,036.96 $1,145.05
$218.16
:,}:: Before effect of City policy decisions.
:111 Fire and Parks Impact Fees Update Rate Study I Fee Calculations
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PARKS: RESIDENTIAL SINGLE FAMILY MULTIFAMILY TOTAL
Identified Service Area Capital Need
from Growth
$23,531,750
Per Capita Investment Needed to
Respond to Growth for Service
Area Population
Household Size
Unadjusted per Unit Fee
Expected Revenue per Capita
$1,542
People per Unit
Expected Revenue per Unit
2.89 2.51
$4,448.83 $3,875.51
2.89 2.51
$39.81 $34.68
$13.80
Adjusted Parks Impact Fee Rates
per Unit ***
$4,409.02 $3,840.83
PARKS: COMMERCIAL
RETAIL OFFICE INDUSTRIAL TOTAL
2016 Built Square Feet
7,087,600 7,183,598 13,778,128 28,049,326
Identified Service Area Capital Need from
Growth
$23,531,750
Per Capita Investment Needed to Respond
to Growth for Service Area
Population
Expected Employees per 1,000 Sq. Ft. 2.47
2.22 1.23
Expected Employees Adjusted for 1.32 1.19 .66
Population Coefficient
Unadjusted Fee per 1,000 Gross Sq. Ft. $2,034.97 $1,834.56 $1,017.49
Expected Revenue per Employee
$1,542
$13.80
Expected Employees per 1,000 Sq. Ft. 2.47 2.22 1.23
Expected Revenue per 1,000 Gross Sq. Ft. $34.03 $30.63 $16.92
Adjusted Parks Impact Fee Rates
per 1,000 Gross Sq. Ft.***
$2,000.94 $1,803.93 $1,000.57
Sources: BERK Consulting, 2017
*** Before effect of policy decisions by City.
94 :AEI Fire and Parks Impact Fees Update Rate Study Fee Calculations
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3 Plan Amendments
As part of the process of updating the fire and parks impact fee rates, two City planning documents
were amended to reflect updated information
3.1 FINANCIAL PLANNING MODEL AND CAPITAL IMPROVEMENT PROGRAM
The City amended the 2017-2022 Financial Planning Model and Capital Improvement Program (CIP) to
reflect updated project cost estimates, recalculated impact fee eligibility based on current growth
projections, and adjusted projects.
3.2 TUKWILA PARKS, RECREATION AND OPEN SPACE PLAN
The City amended the 2014 Tukwila Parks, Recreation and Open Space Plan (PROS Plan) to include a
second Level of Service standard of maintaining the system value per capita as growth occurs, to allow
the City to respond to growth in those areas where a park was already within 1/4 to 1/2 mile of
development as well as to respond to growth in newly developing areas.
:III Fire and Parks Impact Fees Update Rate Study I Plan Amendments
19 95
4 Attachments
4.1 APPENDIX A: LIST OF SYSTEM IMPROVEMENTS
4.1.1 Fire System Improvements List
4.1.2 Parks System Improvements List
96 :ill Fire and Parks Impact Fees Update Rate Study I Attachments I 20
4.1 APPENDIX A: LIST OF SYSTEM IMPROVEMENTS
4.1.1 Fire System Improvements List
FIRE PROJECT NAME
COST
(2017$)
IMPACT FEE
ELIGIBLE
PROJECT
FUNDING
FROM IMPACT
FEES
% OF
PROJECT
FUNDED BY
IF
Relocate Fire Station 51
$12,509,000
Yes
$4,254,320
Replace Fire Station 52
Replace Fire Station 54
Fire Apparatus & Equipment
Total
$17,652,000
Yes
$7,455,960
$14,753,000 Yes
$29,932,500
$74,846,000
$7,081,440
34%
42%
48%
Yes
4
0
0%
$18,791,720 25%
Sources: City of Tukwila and Tukwila Fire Department, 2017; BERK Consulting, 2017.
4.1.2 Parks System Improvements List
PARKS PROJECT NAME
COST
(2017$)
IMPACT FEE
ELIGIBLE
PROJECT
FUNDING
FROM IMPACT
FEES
% OF
PROJECT
FUNDED BY
IF
Park Acquisition
$2,200,000
Park Improvements
Duwamish Hill Preserve
Yes
$2,200,000
100%
$1,838,000 Yes
$459,500
$8,018,000 Yes
25%
$ 2,004,000
Tukwila Pond Trail & Boardwalk
$7,250,000 Yes
Tukwila South Trail $6,525,000
Macadam Winter Garden & Wetland $1,450,000
Open Space Improvements $5,800,000
Tukwila Urban Center Pedestrian Bridge $10,741,000
Synthetic Turf Field $2,900,000
$5,437,500
Yes
$4,893,750
Yes $725,000
Yes $4,350,000
Yes $1,317,000
Yes $2,175,000
25%
75%
75%
50%
75%
12%
75%
total
$46,722,000
$23,561,750
50%
Sources: City of Tukwila, 2017; BERK Consulting, 2017.
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4.2 APPENDIX B: VALUATION FOR FIRE AND PARKS
4.2.1 Fire
Exhibit 12. Summary of Fire Assets and Values
ASSET TYPE
NUMBER VALUE (2017$)
Apparatus
Land
45 vehicles and equipment, including 5 pumpers
4 Parcels
Fire Stations
$8,224,500
$2,838,167
4 Stations, 1 EOC
$46,800,328
Total
$57,862,995
Exhibit 13. Fire Equipment and Apparatus
TOTAL
FIRE EQUIPMENT AND APPARATUS DESCRIPTION VALUE
(2017$)
Chevy Lumina sedan
Ford Taurus sedan
$30,000
$40,000
Ford Crown Victoria sedan
Ford Expedition SUV
$55,000
Ford Expedition SUV
$70,000
$42,322
International rescue truck
Darley pumper
$275,000
$700,000
Darley pumper $700,000
MCI Tow vehicle
Quad Cab Pickup 4x4
Ford Expedition SUV
Trailer, mass casualty
Trailer, mass casualty
Aerial ladder truck, Pierce
$80,000
$79,000
$65,000
$35,000
$35,000
$1,800,000
Pumper, Ferrara $700,000
Pumper, Ferrara $700,000
Pumper, Pierce $875,000
Pumper, Pierce $875,000
Van, Chevy Astro
'/2 Ton Pickup, Chevy
$30,000
$50,000
3/4 Ton Pickup, Ford $60,000
3/4 Ton Pickup, Ford extended cab
$65,000
'/2 Ton Pickup, extended cab $80,000
Ford Expedition SUV
$80,000
Ford Expedition SUV
Trailer
$80,000
Trailer, 32 FT
$2,000
$25,500
Fire and Park Impact Fee Rate Study, 201 8 I Attachments I 22
Trailer, Strong Boy, Tria-axle
Trailer, Carnal, Rescue boat
Trailer, Utility
$71,000
$1,500
$3,000
Trailer, Whiteman
Trailer, Haulmark
$10,000
$90,000
Trailer Cargomate $10,000
Utility, John Deere HPX Gater
Flatbed Ford Super duty
Forklift Hyster $20,000
$12,000
$60,000
Boat, rescue $30,000
Generator, trailer -mounted $25,000
Trailer, EZ Loader $10,000
Boat, Woolridge (50% Fire, 50% Police) $25,000
Boat, Woolridge (50% Fire, 50% Police) $25,000
Trailer, EZ Loader
$5,500
Ford Escape SUV
$30,000
Trailer, Cargomate
$10,000
Trailer, Cargomate
$10,000
Aid Car, Ford Rescue
$190,000
Total Apparatus Replacement Cost (2017$)
$8,224,500
Exhibit 14. Fire Land Values
FIRE LOT AGGREGATE LAND PROJECTED FIRE
STATION ADDRESS VALUE/SQ. FT. LAND VALUE
SQ. FT. (2017$) (2017$)
Station 51
444 Andover Park E 81,000
Station 52
Station 53
Station 54
5900 S 147th St 50,530
4202 S 1 15th St 1 1 1,064
4237 S 144th St 38,860
$15.32
$1,241,182
$8.14
$411,454
$7.76
$862,121
$8.32 $323,411
Totals
281,454
1,167
Exhibit 15. Fire Station Values
EXISTING FIRE COST PER
STATION ADDRESS SQ. FT. SQ. FT.
(2017$)
PROJECTED
REPLACEMENT
COST FOR FIRE
STATIONS (2017$)
Station 51
444 Andover Park E
17,700
Station 52
5900 S 147th St
Station 53
4202 S 115th St
$1,048
$21,247,262
3,350 $1,171
$3,779,372
14,000
Station 54
EOC (Housed in Station 51)
4237 S 144th St
$15,794,389
5,300
444 Andover Park E
$1,165 $5,979,304
$1,350
Totals
40,350
$46,800,328
:111 Fire and Park Impact Fee Rate Study, 201 8 I Attachments
2399
4.2.2 Parks
Exhibit 16. Summary of Parks Assets and Values
ASSET TYPE VALUE (2017$)
Equipment and Investments
Land
$33,224,110
$74,675,648
otal
$107,899,758
Exhibit 17. Parks Land Values
PARK NAME PARK SQ. FT.
AVERAGE LAND PROJECTED PARK
VALUE PER SQ. FT. LAND VALUE
57th Ave South Park
17,424
Cascade View Park
Crystal Springs Park
Hazelnut Park
Riverton Mini Park
Tukwila Park
Bicentennial Park
Codiga Park
104,544
479,160
26,136
4,356
278,784
$5.05
$1 2.08
$7.26
$7.44
$11.39
$10.44
$168,976
$1,204,125
$3,502,305
$211,610
$53,156
$2,950,349
56,628 $16.46 $995,237
291,852 $14.99 $4,479,299
Duwamish Hill Preserve 378,972 $13.40 $4,574,921
Fort Dent Park (Starfire Sports Complex)
2,234,628 $7.11 $17,300,293
Ikawa Park (Japanese Garden)
Macadam Wetlands & Winter Garden
Tukwila Community Center
Tukwila Pond Park
Black River Lot
8,712 $13.57 $133,423
431,244 $7.60 $3,422,262
553,212 $13.00 $7,108,895
513,480 $37.53 $19,269,943
Christensen Road Property/Riverview
Plaza Riverfront
Green River Lot 4,356 $13.28 $65,665
Interurban Hill Lot 74,052 $6.83 $587,357
Southgate Park 474,804 $9.63 $4,666,669
Tukwila Hill 78,408 $6.84 $586,807
Tukwila Parkway 43,560 $15.17 $741,420
13,068 $6.19 $78,589
130,680 $17.30 $2,371,865
Wilcox Drive/Pamela Drive Open Space 30,492 $4.02 $202,482
Total
9,682,860 $74,675,648
100
Fire and Park Impact Fee Rate Study, 201 8 I Attachments
24
CITY OF TUKWILA
FIRE IMPACT FEE SCHEDULE
Exhibit B
RESIDENTIAL - per dwelling unit
(a)
(b)
Single family
(d)
With fire sprinkler system installed
Multi -family
COMMERCIAL/NON-RESIDENTIAL
- per 1,000 square feet of development
(c)
(c)
(c)
(a)
(b)
(c)
(d)
(e)
(f)
Unadjusted Adjusted Fee FIRE
Fee fee (e) Reduction Impact
(e) (f) Fee
$ 2,786 $ 2,689 40% $ 1,671
$ 1,571
$ 3,208 $ 3,124 40% $ 1,925
Retail $ 3,120 $ 3,037 40% $ 1,872
Office $ 1,220 $ 1,145 40% $ 732
Industrial/manufacturing $ 259 $ 218 40% $ 156
Attached accessory dwelling units are exempt from impact fees.
A structure with more than two dwelling units.
See the more detailed land use descriptions in the Land Use Categories document.
6% discount for single family units with fire sprinkler system installed representing the portion of all
incidents that were fire only - as opposed to emergency medical incidents. Per 16.26.120, B. 9. of the
Tukwila Municipal Code, "A fee payer installing a residential fire sprinkler system in a single-family
home shall not be required to pay the fire operations portion of the impact fee."
From the "Tukwila Fire and Park Impact Fees Rate Study, 2018".
Fee reduction to retain economic competitiveness.
101
102
NOTE: Shaded text on Page 8 reflects the additional text deleted
per request at the 4-23-18 Committee of the Whole meeting.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, REPEALING ORDINANCE NOS.
2485 AND 2366, AS CODIFIED IN TUKWILA MUNICIPAL
CODE CHAPTER 16.28; REPEALING ORDINANCE NO. 2521
§7, 8 AND 9; REENACTING TMC CHAPTER 16.28, "PARKS
IMPACT FEES," TO AMEND THE PROCESS FOR IMPOSING
AND ADMINISTERING PARKS IMPACT FEES TO BETTER
ADDRESS THE NATURE OF DEVELOPMENT ACTIVITY IN
TUKWILA; ADDING REGULATIONS RELATING TO ANNUAL
PARKS IMPACT FEE UPDATES; PROVIDING FOR
SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City Council adopted Ordinance No. 2366 on March 5, 2012;
Ordinance No. 2485 on October 19, 2015; and Ordinance No. 2521 on December 5, 2016,
all related to impact fees; and
WHEREAS the City may periodically update its impact fee schedules to reflect
changes in the cost of completing planned improvements and the fair share contribution
applicable to new growth; and
WHEREAS, on April 23, 2018, the Tukwila City Council, following adequate public
notice, held a public hearing on the draft ordinance;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Repealer. Ordinance Nos. 2485 and 2366 are hereby repealed in their
entirety.
Section 2. Repealer. Ordinance No. 2521, §7, 8 and 9 is hereby repealed, these
sections were codified as follows:
TMC Section 16.28.030, "Definitions"
TMC Section 16.28.120, "Exemptions"
TMC Section 16.28.125, "Residential Impact Fee Deferral"
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Section 3. TMC Chapter 16.28 Reenacted. Tukwila Municipal Code (TMC) Chapter
16.28 is hereby reenacted to read as follows:
CHAPTER 16.28
PARKS IMPACT FEES
Sections:
16.28.010 Authority and Purpose
16.28.020 Findings
16.28.030 Definitions
16.28.040 Parks Impact Fee Assessment
16.28.050 Use of Parks Impact Fees
16.28.060 Parks Impact Fee Capital Facilities Plan
16.28.070 Parks Impact Fee Formula
16.28.080 Annual Parks Impact Fee Updates
16.28.090 Individual Projects Parks Impact Fee Adjustments
16.28.100 Credits
16.28.110 Appeals
16.28.120 Exemptions
16.28.125 Residential Impact Fee Deferral
16.28.130 Refunds
16.28.140 Authority Unimpaired
Section 4. TMC Section 16.28.010 is hereby reenacted to read as follows:
16.28.010 Authority and Purpose
A. Authority. The City of Tukwila's impact fee financing program has been
developed pursuant to the City of Tukwila's policy powers, the Growth Management Act
as codified in Chapter 36.70A of the Revised Code of Washington (RCW).
B. Purpose. The purpose of the financing plan is to:
1. Develop a program consistent with Tukwila's Parks and Recreation
Department Capital Facilities Plan for joint public and private financing of public parks
facilities and services necessitated in whole or in part by development within the City of
Tukwila;
2. Create a mechanism to charge and collect fees to ensure that development
bears its proportionate share of the capital costs of public parks facilities necessitated by
development; and
3. Ensure fair collection and administration of such parks impact fees.
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Section 5. TMC Section 16.28.020 is hereby reenacted to read as follows:
16.28.020 Findings
The City Council finds and determines that growth and development in the City create
additional demand and need for public parks facilities in the City, and the City Council
finds that growth and development should pay its proportionate share of the costs of the
facilities needed to serve the growth and development in the City. Therefore, pursuant to
RCW 36.70A and RCW 82.02.050 through 82.02.100, which authorize the City to impose
and collect impact fees to fund public facilities that serve growth, the City Council adopts
this ordinance to impose parks impact fees for parks services. It is the Council's intent
that the provisions of this ordinance be liberally construed in establishing the parks impact
fee program.
Section 6. TMC Section 16.28.030 is hereby reenacted to read as follows:
16.28.030 Definitions
Terms or words not defined herein shall be defined pursuant to RCW 82.02.090 when
given their usual and customary meaning. For the purposes of this ordinance, unless the
context or subject matter clearly requires otherwise, the words or phrases defined in this
section shall have the following meanings:
1. "Accessory residential structure" means a structure that is incidental and
subordinate to the principal residence on the property and is physically detached to the
principal residence, but does not include accessory dwelling units. For example, a
detached garage or storage shed for garden tools are considered accessory residential
structures.
2. "Accessory dwelling unit (ADU)" means a dwelling unit that is within or
attached to a single-family dwelling or in a detached building on the same lot as the
primary single-family dwelling. An ADU is distinguishable from a duplex by being clearly
subordinate to the primary dwelling unit, both in use and appearance.
3. "Building permit" means an official document or certification of the City of
Tukwila issued by the City's building official which authorizes the construction, alteration,
enlargement, conversion, reconstruction, remodeling, rehabilitation, erection, placement,
demolition, moving, or repair of a building or structure.
4. "City" means the City of Tukwila, Washington, County of King.
5. "Development activity" means any construction, reconstruction, or
expansion of a building, structure, or use, or any changes in use of a building or structure,
or any changes in the use of land, requiring development approval.
6. "Development approval" means any written authorization from the City,
which authorizes the commencement of the "development activity.".
7. "Encumber" means to reserve, set aside, or earmark the parks impact fees
in order to pay for commitments, contractual obligations, or other liabilities incurred for
the provision of parks services.
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8. "Fee payer" is a person, corporation, partnership, an incorporated
association or governmental agency, municipality, or similar entity commencing a land
development activity that requires a building permit and creates a demand for additional
parks capital facilities.
9. "Impact fee" means the payment of money imposed by the City on
development activity pursuant to this ordinance as a condition of granting development
approval in order to pay for the parks facilities needed to serve growth and development
that is a proportionate share of the cost of parks capital facilities used for facilities that
reasonably benefit development. Impact fees do not include reasonable permit fees,
application fees, administrative fees for collecting and handling parks impact fees, or the
cost of reviewing independent fee calculations.
10. "Low-income housing" means housing where monthly costs, including
utilities other than telephone, are no greater than 30% of the resident's household monthly
income and where household monthly income is 80% or less of the King County Median
family income adjusted for family size as reported by the U.S. Department of Housing and
Urban Development.
11. "Owner" means the owner of record of real property, as found in the records
of King County, Washington, or a person with an unrestricted written option to purchase
property; provided, that if the real property is being purchased under a recorded real
estate contract, the purchaser shall be considered the owner of the property.
12. "Parks facilities" means those capital facilities identified as park and
recreational facilities in the City's Capital Facilities Plan.
13. "Proportionate share" means that portion of the cost for parks facility
improvements that are reasonably related to the service demands and needs of
development.
Section 7. TMC Section 16.28.040 is hereby reenacted to read as follows:
16.28.040 Parks Impact Fee Assessment
A. The City shall collect parks impact fees from applicants seeking development
approvals from the City for any development activity in the City for which building permits
are required, effective January 1, 2009, consistent with the provisions of this ordinance.
B. Parks impact fees shall be assessed at the time of a technically -complete
building permit application that complies with the City's zoning ordinances and building
and development codes. Parks impact fees shall be collected from the fee payer at the
time the building permit is issued.
C. Except if otherwise exempt, the City shall not issue the required building permit
unless or until the parks impact fees are paid.
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Section 8. TMC Section 16.28.050 is hereby reenacted to read as follows:
16.28.050 Use of Parks Impact Fees
A. Pursuant to this ordinance, parks impact fees shall be used for parks facilities
that will reasonably benefit growth and development, and only for park facilities addressed
by the City's Capital Facilities Element of the Comprehensive Plan.
B. Fees shall not be used to make up deficiencies in City facilities serving an
existing development.
C. Fees shall not be used for maintenance and operations, including personnel.
D. Parks impact fees shall be used for but not limited to land acquisition, site
improvements, engineering and architectural services, permitting, financing,
administrative expenses and applicable mitigation costs, and capital equipment
pertaining to parks facilities.
E. Parks impact fees may also be used to recoup public improvement costs incurred
by the City to the extent that growth and development will be served by the previously
constructed improvement.
F. In the event bonds or similar debt instruments are or have been issued for parks
facility improvements, impact fees may be used to pay the principal and interest on such
bonds.
Section 9. TMC Section 16.28.060 is hereby reenacted to read as follows:
16.28.060 Parks Impact Fee Capital Facilities Plan
In order to collect parks impact fees, the City must first adopt a parks capital facilities
plan as an element of the City's Comprehensive Plan. The City's Capital Facilities Plan
for parks services shall consist of the following elements:
1. The City's capacity over the next six years, based on an inventory of the
City's parks facilities both existing and under construction;
2. The forecast of future needs for parks facilities based upon the City's
population projections;
3. A six-year financial plan component, updated as necessary, to maintain at
least a six-year forecast for financing needed within projected funding levels;
4. Application of the formula set forth in this ordinance based upon the
information in the capital facilities plan; and
5. City Council Action. No new or revised impact fee shall be effective until
adopted by the City Council following a duly advertised public hearing to consider the
City's Capital Facilities Plan or plan update, except for fees adjusted through the annual
update process outlined in TMC Section 16.28.080.
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Section 10. TMC Section 16.28.070 is hereby reenacted, thereby eliminating Figure
16-3, "2008 Tukwila Parks Impact Fees Calculation," and Figure 16-4, "Tukwila Parks
Capital Facilities List," and shall read as follows:
16.28.070 Parks Impact Fee Formula
A. The impact fee formula is based on the assumptions found in "Tukwila Fire and
Parks Impact Fee Rate Study, 2018," Exhibit A attached to the ordinance and by this
reference fully incorporated herein. A fee schedule is codified as Figure 16-1, Fee
Schedule, attached hereto as Exhibit B.
B. Each development shall mitigate its impacts on the City's parks facilities by
payment of a fee that is based on the type of land use of the development, and
proportionate to the cost of the parks facility improvements necessary to serve the needs
of growth. For residential development, fee amount is based on number of units; for
commercial development, fee amount is based on square footage of the development.
C. Applications for a change of use shall receive credit based on the existing use.
This credit is calculated by deducting the fee amount of the existing use from the fee of
the proposed use.
Section 11. TMC Section 16.28.080, "Annual Parks Impact Fee Updates," is hereby
established to read as follows:
16.28.080 Annual Parks Impact Fee Updates
Park impact fee rates shall be updated annually using the following procedures:
1. The Director of Parks and Recreation ("Director") shall use the Construction
Cost Index for Seattle (June -June) published by the Engineering News Record to
calculate annual inflation adjustments in the impact fee rates. The parks impact fees shall
not be adjusted for inflation should the index remain unchanged.
2. The impact fee rates, as updated annually per TMC Section 16.28.080(1),
shall be effective January 1, 2019, and on January 1 of each year thereafter, and a copy
shall be provided to the City Council.
Section 12. TMC Section 16.28.090 is hereby reenacted to read as follows:
16.28.090 Individual Project Parks Impact Fee Adjustments
A. The City may adjust a parks impact fee at the time the fee is imposed in order to
consider unusual circumstances in specific cases to ensure that impact fees are imposed
fairly.
B. In calculating the fee imposed on a particular development, the City shall permit
consideration of studies and data submitted by a developer in order to adjust the amount
of the fee. The developer shall submit an independent fee calculation study to the Director
of Parks and Recreation, who shall review the study to determine that the study:
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1. Is based on accepted impact fee assessment practices and methodologies;
2. Uses acceptable data sources and the data used is comparable with the
uses and intensities planned for the proposed development activity;
3. Complies with the applicable state laws governing impact fees;
4. Is prepared and documented by professionals who are mutually agreeable
to the City and the developer and who are qualified in their respective fields; and
5. Shows the basis upon which the independent fee calculation was made.
C. In reviewing the study, the Director of Parks and Recreation may require the
developer to submit additional or different documentation. If an acceptable study is
presented, the Director may adjust the fee for the particular development activity. The
Director shall consider the documentation submitted by the applicant, but is not required
to accept such documentation that the Director reasonably deems to be inaccurate or
unreliable.
D. A developer requesting an adjustment or independent fee calculation may pay
the impact fees imposed by this ordinance in order to obtain a building permit while the
City determines whether to partially reimburse the developer by making an adjustment or
by accepting the independent fee calculation.
Section 13. TMC Section 16.28.100 is hereby reenacted to read as follows:
16.28.100 Credits
In computing the fee applicable to a given development, credit shall be given for the
fair market value measured at the time of dedication, for any dedication of land for
improvements to, or new construction of, any parks facilities that are identified in the
Capital Facilities Element and that are required by the City as a condition of approving
the development activity.
Section 14. TMC Section 16.28.110 is hereby reenacted to read as follows:
16.28.110 Appeals
A. Any fee payer may pay the impact fees imposed by this ordinance under protest
in order to obtain a building permit.
B. Appeals regarding parks impact fees imposed on any development activity may
only be submitted by the fee payer of the property where such development activity will
occur. No appeal shall be permitted unless and until the impact fee at issue has been
paid.
C. Determinations by the City staff with respect to the applicability of parks impact
fees to a given development activity, or the availability of a credit, can be appealed to the
City's Hearing Examiner pursuant to this section.
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D. An appeal shall be filed within 10 working days of payment of the impact fees
under protest or within 10 working days of the City's issuance of a written determination
of a credit or exemption decision by filing with the City Clerk a notice of appeal giving the
reasons for the appeal and paying the accompanying appeal fee as set forth in the
existing fee schedule for land use decisions.
Section 15. TMC Section 16.28.120 is hereby reenacted to read as follows:
16.28.120 Exemptions
A. The parks impact fees are generated from the formula for calculating the fees as
set forth in this chapter. The amount of the impact fees is determined by the information
contained in the adopted parks master plan and related documents, as appended to the
City's Comprehensive Plan. All development activity located within the City shall be
charged a parks impact fee; provided, that the following exemptions shall apply.
B. The following shall be exempt from parks impact fees:
1. Replacement of a structure with a new structure having the same use, at the
same site, and with the same gross floor area, when such replacement is within 12
months of demolition or destruction of the previous structure.
2. Alteration, expansion, or remodeling of an existing dwelling or structure
where no new units are created and the use is not changed.
3. Construction of an accessory residential structure.
4. Miscellaneous improvements including, but not limited to, fences, walls,
swimming pools, and signs that do not create an increase in demand for parks services.
5. Demolition of or moving an existing structure within the City from one site to
another.
6. Parks impact fees for the construction of low-income housing may be
reduced of tho d:o t .. of tho P ': or d Roo oot o r,. V^t when requested by the
property owner in writing prior to permit submittal and subject to the following:
a. The property owner must submit a fiscal impact analysis of how a
reduction in impact fees for the project would contribute to the creation of low-income
housing; and
b. The property owner must record a covenant per RCW 82.02.060(3) that
prohibits using the property for any purpose other than for low-income housing at the
original income limits for a period of at least 10 years. At a minimum, the covenant must
address price restrictions and household income limits for the low-income housing, and
that if the property is converted to a use other than low income housing within 10 years,
the property owner must pay the City the applicable impact fees in effect at the time of
conversion.
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c. Should the property owner satisfy the criteria in TMC Section
16.28.120.B.6., a and b, the fees will be reduced, based on the following table:
Unit Size
Affordability Target 1
Fee Reduction
2 or more bedrooms
80% 2
40%
2 or more bedrooms
Any size
60% 2
60%
50%
80%
1 — Units to be sold or rented to a person or household whose monthly
housing costs, including utilities other than telephone, do not exceed
30% of the household's monthly income.
2 — Percentage of King County Median family income adjusted for family
size as reported by the U.S. Department of Housing and Urban
Development.
7. Change of Use. A development permit for a change of use that has less
impact than the existing use shall not be assessed a parks impact fee.
8. A fee payer required to pay for system improvements pursuant to RCW
43.21 C.060 shall not be required to pay an impact fee for the same improvements under
this ordinance.
Section 16. TMC Section 16.28.125 is hereby reenacted to read as follows:
16.28.125 Residential Impact Fee Deferral
A. Applicability.
1. The provisions of this section shall apply to all impact fees established and
adopted by the City pursuant to Chapter 82.02 RCW, including parks impact fees
assessed under Tukwila Municipal Code Chapter 16.28.
2. Subject to the limitations imposed in the Tukwila Municipal Code, the
provisions of this section shall apply to all building permit applications for single-family
detached and single-family attached residential construction. For the purposes of this
section, an "applicant" includes an entity that controls the named applicant, is controlled
by the named applicant, or is under common control with the named applicant.
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B. Impact Fee Deferral.
1. Deferral Request. Applicants for single-family attached or single-family
detached residential building permits may request to defer payment of required impact
fees until the sooner of:
a. final inspection; or
b. the closing of the first sale of the property occurring after the issuance
of the applicable building permit;
which request shall be granted so long as the requirements of this section are
satisfied.
2. Method of Request. A request for impact fee deferral shall be submitted at
the time of preliminary plat application (for platted development) or building permit
application (for non -platted development) in writing on a form or forms provided by the
City, along with payment of the applicable application or permit fees.
3. Calculation of Impact Fees. The amount of impact fees to be deferred under
this section shall be determined as of the date the request for deferral is submitted.
C. Deferral Term. The term of an impact fee deferral granted under this section
may not exceed 18 months from the date the building permit is issued ("Deferral Term").
If the condition triggering payment of the deferred impact fees does not occur prior to the
expiration of the Deferral Term, then full payment of the impact fees shall be due on the
last date of the Deferral Term.
D. Deferred Impact Fee Lien.
1. Applicant's Duty to Record Lien. An applicant requesting a deferral under
this section must grant and record a deferred impact fee lien, in an amount equal to the
deferred impact fees, against the property in favor of the City in accordance with the
requirements of RCW 82.02.050(3)(c).
2. Satisfaction of Lien. Upon receipt of final payment of all deferred impact fees
for the property, the City shall execute a release of deferred impact fee lien for the
property. The property owner at the time of the release is responsible, at his or her own
expense, for recording the lien release.
E. Limitation on Deferrals. Each applicant for a single-family residential
construction permit, in accordance with his or her contractor registration number or other
unique identification number, is entitled to annually receive deferrals for the first 20 single-
family residential construction building permits.
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Section 17. TMC Section 16.28.130 is hereby reenacted to read as follows:
16.28.130 Refunds
A. If the City fails to expend or encumber the impact fees within 10 years from the
date the fees were paid, unless extraordinary, compelling reasons exist for fees to be held
longer than 10 years, the current owner of the property on which the impact fees were
paid may receive a refund of such fees. Such extraordinary or compelling reasons shall
be identified in written findings by the City Council.
B. The City shall notify potential claimants by first class mail that they are entitled to
a refund. In determining whether impact fees have been expended or encumbered,
impact fees shall be considered expended or encumbered on a first -in, first -out basis.
C. Owners seeking a refund must submit a written request for a refund of the fees
to the City within one year of the date the right to claim a refund arises or notice is given,
whichever comes later.
D. Any impact fees for which no application has been made within the one-year
period shall be retained by the City and expended on appropriate parks facilities.
E. Refunds of impact fees shall include any interest earned on the impact fees by
the City.
Section 18. TMC Section 16.28.140 is hereby reenacted to read as follows:
16.28.140 Authority Unimpaired
Nothing in this ordinance shall preclude the City from requiring the fee payer to
mitigate adverse environmental effects of a specific development pursuant to the State
Environmental Policy Act, Chapters 43.21C RCW and/or Chapter 58.17 RCW, governing
plats and subdivisions, provided that the exercise of this authority is consistent with
Chapters 43.21C and 82.02 RCW.
Section 19. Corrections by City Clerk or Code Reviser. Upon approval of the
City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to other
local, state or federal laws, codes, rules, or regulations; or ordinance numbering and
section/subsection numbering.
Section 20. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to be
invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
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Section 21. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of _ , 2018.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Allan Ekberg, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
Attachments: Exhibit A — Tukwila Fire and Parks Impact Fee Rate Study, 2018
Exhibit B — Fee Schedule
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Exhibit A
Tukwila
Fire and Park Impact Fee Rate Study, 201 8
Rate Study to Update Tukwila's Fire and Parks Impact Fees
Prepared for:
The City of Tukwila
Prepared by:
BERK Consulting, Inc.
:III BERK
Date:
April 2018
I.
• Ill Fire and Parks Impact Fees Update Rate Study I Introduction
1 115
Contents
1 Introduction 3
1.1 Purpose 3
1.1.1 Impact Fee Definition 3
1.1.2 Requirements for Impact Fee Rate Calculation 5
2 Fee Calculations .5
2.1 Anticipated Growth 5
2.1.1 Residential: Population, Housing, and Household Size 6
2.1.2 Commercial: Employment 7
2.1.3 Funding Other than Impact Fees 7
2.1.4 Level of Service and Methodology 7
2.1.5 Capital Plans 11
2.1.6 Identified Capital Projects 11
2.1 .7 Future Need 12
2.1.8 Service Areas 13
2.1.9 Unadjusted Rate Schedules 13
2.1.10 Proportionate Share 15
2.1.1 1 Adjusted Rate Schedule 16
3 Plan Amendments 19
3.1 Financial Planning Model and Capital Improvement Program 19
3.2 Tukwila Parks, Recreation and Open Space Plan 19
4 Attachments 20
4.1 Appendix A: List of System Improvements 21
4.1.1 Fire System Improvements List 21
4.1.2 Parks System Improvements List 21
4.2 Appendix B: System Valuation for Fire and Parks 22
116.1. Fire and Parks Impact Fees Update Rate Study I Introduction
2
1 Introduction
1.1 PURPOSE
The City of Tukwila enacted Growth Management Act impact fees in 2008 in order to fund growth -driven
needs in fire and emergency services and recreation, parks, and open space. In 2017, the City engaged
BERK Consulting to update these rates to incorporate current growth projections, to respond to newly
adopted fire and parks capital needs, and to address perceived shortcomings in the 2008 fee structure.
This study outlines the purpose and requirements for impact fees, documents the technical assumptions and
methodology for fee calculation, presents the findings from these calculations, and includes proposed
amendments to planning documents and an updated capital projects list.
1.1.1 Impact Fee Definition
Statutory
Growth Management Act impact fees are those fees charged by a local government on new development
to recover a portion of the cost of capital facility improvements needed to serve that new development.
Specifically, the Washington State Legislature outlined the intent of local impact fees in RCW 82.02.050:
(1) It is the intent of the legislature:
(a) To ensure that adequate facilities are available to serve new growth and development;
(b) To promote orderly growth and development by establishing standards by which counties,
cities, and towns may require, by ordinance, that new growth and development pay a
proportionate share of the cost of new facilities needed to serve new growth and
development; and
(c) To ensure that impact fees are imposed through established procedures and criteria so
that specific developments do not pay arbitrary fees or duplicative fees for the same
impact.
(2) Counties, cities, and towns ... are authorized to impose impact fees on development activity
as part of the financing for public facilities, provided that the financing for system
improvements to serve new development must provide for a balance between impact fees and
other sources of public funds and cannot rely solely on impact fees.
Impact fees may be charged to help pay for: public transportation and road facilities; fire protection
facilities; schools; and public parks, open space, and recreation facilities. Local governments are authorized
to charge fees only for system improvements that are reasonably related to the new development, do not
exceed a proportionate share of the costs of necessary system improvements, and are only used for system
improvements that will reasonably benefit the new development (RCW 82.02.050(3)). In addition, cities'
"financing for system improvements to serve new development must provide for a balance between impact
fees and other sources of public funds" — i.e., impact fees cannot be the sole source of funding for system
improvements that address growth impacts.
Fire and Parks Impact Fees Update Rate Study I Introduction
I 3 117
According to the provisions of RCW 82.02.060, impact fees must be adjusted for other revenue sources
that are paid by development, if such payments are earmarked or proratable to particular system
improvements. Likewise, the City must provide impact fee credit if the developer dedicates land or
improvements identified in the City's adopted Capital Facilities Plan and such construction is required as a
condition of development approval. Collected impact fees may only be spent on public facilities identified
in a capital facilities plan and may only be spent on capital costs; they may not be used to pay for
operating expenses or maintenance activities. (RCW82.02.050(4)).
Potential Deficiencies
Based on RCW 82.02.050(4), the capital facilities plan must identify "[d]eficiencies in public facilities
serving existing development and the means by which existing deficiencies will be eliminated within a
reasonable period of time," and must distinguish such deficiencies from "[a]dditional demands placed on
existing public facilities by new development."
The extent to which deficiencies exist is determined by the level of service (LOS) standard that the City uses
to measure the impact created by development.
Fire
As part of developing the 2016 Public Safety Plan, the City conducted a Facilities Needs Assessment that
considered the state of the City's four fire stations, both in their ability to respond to current needs and
anticipated future growth. That assessment found that all four stations are undersized and three have
significant deficiencies (Investing in Tukwila, 2015-12-14, p 1 1 ).
However, those three stations with deficiencies are being relocated or replaced with facilities that not only
address existing deficiencies but also plan for additional future growth. For example, capacity for
additional apparatus bays were added to the plans for Stations 51 and 54 "to accommodate future
population growth" (City of Tukwila, "Public Safety Plan Fire Station Programming and Budget
Implications", Information Memo, 2017-06-08, p 93 of Council Agenda Synopsis for Tukwila City Council
Meeting of 2017-06-1 2). Only those portions of the plans to relocate and/or replace stations, apparatus,
and equipment were considered in this study.
Parks
In the City of Tukwila's 2014 Parks, Recreation and Open Space Plan, 10 service access gaps were
identified throughout the City (Tukwila PROS Plan: Parks and Recreation Needs Analysis, p 9). These gaps
are based on a Level of Service standard that all residents and visitors should be within 1/4 to 1/2 miles of
a City -owned park (Needs Analysis, p 7). In compliance with RCW 82.02.050, these 10 gaps are not
included in the capital projects used to calculate impact fees in this study. The capital projects used in this
study are described in 2.1.6 Identified Capital Projects on page 11.
Project Eligibility
Impact fee legislation requires that impact fees only be used for system improvements that benefit the new
development and relate to the demand from new development. To the extent these projects extend fire
service and parks capacity, the growth -related portion of capital project costs can be funded by impact
fees. RCW 82.02.050(3) specifies that impact fees:
118 ill Fire and Parks Impact Fees Update Rate Study Introduction
4
(a) Shall only be imposed for system improvements that are reasonably related to the new
development;
(b) Shall not exceed a proportionate share of the costs of system improvements that are
reasonably related to the new development; and
(c) Shall be used for system improvements that will reasonably benefit the new development.
Examples of the types of Tukwila Fire Department and Tukwila Parks and Recreation projects that are
impact -fee eligible include building additional square footage to accommodate future additional bays to
planned fire stations, new fire equipment, development of the Tukwila Pond Trail and Boardwalk, installing
artificial turf to athletic fields to allow increased hours of use. A list of the specific projects that could support
growth is found in Appendix A.
1.1.2 Requirements for Impact Fee Rate Calculation
Impact fee must be assessed in accordance with the requirements of RCW 82.02 subsections 050 through
090. The schedule must be based on a formula or consistent method (RCW 82.02.060(1)). The fees must
be adjusted for the share of future taxes or other available funding sources. The means by which the
proportionate share reduction is calculated is guided by RCW 82.02.060:
(1) ...ln determining proportionate share, the formula or other method of calculating impact fees
shall incorporate, among other things, the following:
(a) The cost of public facilities necessitated by new development;
(b) An adjustment to the cost of the public facilities for past or future payments made or
reasonably anticipated to be made by new development to pay for particular system
improvements in the form of user fees, debt service payments, taxes, or other payments
earmarked for or proratable to the particular system improvement;
(c) The availability of other means of funding public facility improvements;
(d) The cost of existing public facilities improvements; and
(e) The methods by which public facilities improvements were financed.
2 Fee Calculations
2.1 ANTICIPATED GROWTH
Based the available capital project lists, demographic projections, and 10 -year expenditure window for
collected impact fees, this study incorporates growth for the 10 -year period between 201 8 and 2027.
Additional consideration was made for the following period within the City's 20 -year planning period of
the Comprehensive Plan, 2028-2031 or later. As the City identifies capital projects in the later part of the
planning period window, the City will update the rate schedule accordingly.
The City of Tukwila provided employment and household growth estimates for 2010-2030 consistent with
the City of Tukwila assumptions for its long-range growth in consultation with PSRC. BERK incorporated
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employment, population, household size, and housing unit data from the Office of Financial Management
(OFM), Puget Sound Regional Council (PSRC), U.S. Census Bureau's American Community Survey (ACS), the
King County Countywide Planning Policies, and the City of Tukwila Comprehensive Plan. Using linear
interpolation to adapt the twenty-year City estimates to the 10 -year impact fee timeline, BERK found
annual expected growth in employment and residential figures for population, housing, and household size.
These results are split between commercial employees and residents below.
2.1 .1 Residential: Population, Housing, and Household Size
The City of Tukwila provided internal estimates of growth in housing units. BERK calculated City of Tukwila
resident population by applying PSRC household size estimates to the City's housing unit estimates. These
projections assume a linear growth trend, which is different from what the City will actually experience as
projects tend to get built during economic upturns and construction slows during recessions and economic
downturns.
Exhibit 1 shows household size, housing units, and population projections. Both PSRC and the U.S. Census
Bureau's ACS produce average household sizes for the City of Tukwila. The ACS estimates include a greater
level of detail of the estimated population residing in different housing types, but the PSRC figures more
closely align with the OFM population estimates prepared for counties and cities planning under the Growth
Management Act. Generally, the PSRC figures are used in this study except when a greater level of detail
is needed by housing type, in which case ACS estimates are used.
There are some small discrepancies between housing targets. The 201 2 King County Countywide Planning
Policies set growth targets for the City of Tukwila of 4,800 new housing units between 2006 and 2031.
These targets were updated in the King County Buildable Lands Report 2014, where the 2031 housing unit
target was adjusted to 4,773 more units by 2031 based on a base year of 2012 and accounting for
residential building permits. The City of Tukwila Comprehensive Plan contains a 2031 housing target of
4,800 housing units (p 3-5). This analysis assumes an additional 4,773 units to be added between 2012
and 2031 given the updated status of the target. Using linear extrapolation between 2017 and 2031
results in a target of 3,108 new units by 2027.
Exhibit 1. Projected Household Size, 2017 and 2018-2027
YEAR
HOUSEHOLD SIZE HOUSING UNITS POPULATION
2017
2018
2027
2018-2027 Change
2.51
2.44
2.27
7,833
8,085
10,749
2,916
19,660
19,695
24,367
4,707
Notes: PSRC provides estimates for the average household size for 2025, 2030, 2035, and 2040. BERK used linear
extrapolation between these years to estimate the expected annual household size.
Sources: OFM; 2017; City of Tukwila, 2017: PSRC, 2008-2017; BERK Consulting, 2017.
The King County Countywide Planning Policies set growth targets for the City of Tukwila that represent a
40% increase in housing units by the end of 2027.
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HOUSING TYPE UNITS
Single Family
Multifamily
1,412
1,504
The King County Countywide Planning Policies do not differentiate between housing types in growth targets.
To find the expected breakdown of single family and multifamily, BERK used the historic housing type
estimates from OFM's Postcensal Estimates of Housing Units reports to find the expected change in single
family/multifamily. Exhibit 2 shows projected housing unit growth by type.
Exhibit 2. Projected Change in Housing Units by Type, 2018-2027
2018-2027 Change
2,916
Note: OFM includes three categories — Single Family, Multifamily, and Mobile Homes/Specials; for this analysis, Mobile
Homes/Specials were included in Single Family.
Sources: City of Tukwila; 2017; ACS, 2011-2015; BERK Consulting, 2017.
2.1.2 Commercial: Employment
The City of Tukwila provided estimates of employment growth for 201 3-2030, which BERK interpolated
using PSRC's most recent 2015 employment estimates to fit the 2018-2027 impact fee timeline. Employment
projections for 201 8-2027 are shown in Exhibit 3 below.
Exhibit 3. Projected Employment, 2013-2030
YEAR EMPLOYMENT
2013
45,098
2017
2018
2027
50,330
50,924
56,599
2018-2027 Change
6,269
Sources: City of Tukwila, 2017; PSRC, 2008-2015; BERK Consulting, 2017.
While not as large of an increase as is estimated for housing, the PSRC estimates suggests a significant
increase in employees of 12.5% over a ten-year period.
2.1.3 Funding Other than Impact Fees
BERK used historic budget actuals provided by the City to find the expected share of funding related to
growth — please see 2.1.10 Proportionate Share on page 15.
2.1.4 Level of Service and Methodology
To collect impact fees for parks, the City of Tukwila has identified parks facilities and services necessary
to support growth. By law, these projects must be addressed in a capital facilities plan (RCW
82.02.050(4)). The Growth Management Hearing Board concluded in McVittie 1999 that local
governments need a locally -established minimum standard to provide the basis for objective measurement
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of need for those projects necessary to support growth (McVittie, 99-3-0016c, FDO, at 25), or a Level of
Service (LOS) standard.
The City of Tukwila created five land use categories for determining Fire and Parks Impact Fees. These five
categories are:
• Residential: Single Family
• Residential: Multi -Family
• Commercial: Retail
• Commercial: Office
• Commercial: Industrial
Tukwila Fire Department uses a response time approach as a Level of Service standard. A response time
LOS standard is included in both the 2008 Tukwila Fire Department Comprehensive Master Plan and the
2017 City of Tukwila Fire Station Location Study. The existing system investment is what the City has
determined is necessary to maintain their identified LOS standard for the current population.
In order to maintain this standard, the Fire Department needs to add capacity to respond to development
driven increases in fire service incidents. To determine the cost of the additional needed capacity on a per
residential unit and per commercial square foot basis, BERK estimated the 2017 replacement cost of the
Tukwila Fire Department's system divided by the number of incidents per development type. This created
a cost per incident. Combining the average number of incidents per development type with the cost per
incident produced a cost per unit. Each step is described below.
To find the 2017 replacement cost, BERK estimated the cost of the land, facilities, and
equipment/apparatus. The methodology for each is described separately.
Land: To determine the replacement cost of the Tukwila Fire Department's land, BERK used GIS and King
County Assessor data to find the average land value within one-quarter mile of each the four current
Tukwila Fire Department stations. These land values ranged from $8-$15 per square foot; by multiplying
the surrounding aggregate land value per square foot by the fire lot square feet, BERK estimated the land
values for each of the four fire station parcels.
Facilities: The City recently received updated cost estimates for replacing and/or relocating three of the
four fire stations (stations 51, 52, and 54). BERK generated a station -level cost per square foot by dividing
the estimated project cost by the proposed square footage. The existing station sizes were multiplied by
the cost per square foot to find a replacement cost for the stations as they exist today. The cost of the
Tukwila Emergency Operations Center (EOC) was separated from station 51, where it is currently housed,
and brought out as a separate project as part of the planned Tukwila Justice Center, which will include the
EOC.
Equipment and Apparatus: Using a combination of data from the 2008 Tukwila Fire Department
Comprehensive Master Plan, City financial records of fire capital investments from 2008-2017, and the
City's fleet services replacement schedule for fire equipment and apparatus, an estimate of the
replacement costs for the City's fire equipment and apparatus inventory was calculated.
Adding these three figures together, BERK estimates that the 2017 total replacement value of Tukwila
Fire Department System is estimated to be approximately $51.0M; please see Exhibit 4 for a
1221. 1 I Fire and Parks Impact Fees Update Rate Study I Fee Calculations
8
SYSTEM INVESTMENT TYPE TOTAL VALUE (2017$)
Land
Stations
Equipment and Apparatus
$2,838,000
$46,800,000
.... ..........................
$8,225,000
breakdown by investment type. For the complete inventory valuation, see Error! Reference source not
found..
Exhibit 4. Tukwila Fire Department System Replacement Cost, 2017
Total
$57,863,000
Sources: Tukwila Fire Department, 2008, City of Tukwila, 2008-2017; King County Assessor's Office, 2017; BERK Consulting,
2017.
With the system replacement cost estimate, the number of incidents were needed to create a cost per
incident. Using a 10 -year period of data, BERK analyzed Tukwila Fire Department fire and emergency
responses between 2008 and 2017 (the 2017 data only covered a portion of the year). The 46,475
response incidents from this period were summarized by property type to find the number of response
incidents produced by each of the five impact fee land use categories. The incidents per property type
were analyzed for anomalies and the 2016 incident data, the most recent full data set, was used to project
future incidents. Incidents that could not be directly attributed to one of the five property types were
allocated based on the proportionate share of directly attributable incidents of each property type to the
total.
The Tukwila Fire Department uses the National Fire Incident Reporting System (NFIRS) to categorize all
department responses by address, response type, duration, etc. BERK aligned the NFIRS categories with
the City's five impact fee categories (Single Family, Multifamily, Retail, Office, and Industrial) to create
annual and total incidents per type. The Tukwila Fire Department incidents analysis is summarized in Exhibit
5 below.
• 11! Fire and Parks Impact Fees Update Rate Study I Fee Calculations
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Exhibit 5. Tukwila Fire Department Fire and Emergency Response Incidents by Property Type, 2016
2016 % OF
INCIDENTS TOTAL
Residential
Single Family
Multifamily
Residential Subtotal
Commercial
Retail
973 18%
1,182 22%
2,154 40%
2,034
38%
Office
Industrial 329 6%
Commercial Subtotal 3,169 60%
All Incidents 5,323 100%
806 15%
Notes: Using the National Fire Incident Reporting System (NFIRS), Tukwila Fire Department maintains records of all
department responses by address, response type, duration, etc.
Sources: Tukwila Fire Department, 2008-2017; BERK Consulting, 2017.
Parks
Tukwila Parks and Recreation has two LOS standards, one as outlined in the 2014 PROS Plan based on
access, and one included in the proposed amended version of the 2014 PROS Plan based on the per capita
investment.
▪ Parks LOS 1: All residents and visitors should be within 1/4 to '/2 mile of a City -owned park.
• Parks LOS 2: The investment per capita of the City's park systems including land and facilities
commensurate with the current level of investment as growth occurs.
Taken together, these LOS standards direct the City's response to increased demand, both growth related
and due to changes in population.
BERK estimated the replacement value of park investments per capita for the City's park system, including
both land and facilities. This analysis can be used to determine the total new investment that would be
needed to keep the current level of investment per capita accounting for future population and employment
growth.
Land: to determine the replacement cost of Tukwila Parks and Recreation's land, BERK used GIS and King
County Assessor data to find the average land value within one-quarter mile of each of the 22 Tukwila
Parks and Recreation parks. These land value ranged from $5-$21 per square foot; but multiplying the
surrounding aggregate land value per square foot by the parks' square feet, BERK estimated the land
values for each of the 22 parks parcels.
Improvements: to determine the replacement cost of the improvements located on parks parcels, BERK
coordinated with Tukwila Parks and Recreation to generate an inventory of all facility improvements, and
124.111 Fire and Parks Impact Fees Update Rate Study I Fee Calculations
110
NUMBER OF TOTAL ANTICIPATED PERCENT OF
PROJECTS PROJECT COST PROJECT FUNDING TOTAL COST
FROM IMPACT FEES FUNDED BY
IMPACT FEES
their respective replacement costs. Facilities inventoried ranged from playgrounds, restrooms, and fields to
trails, lighting, and shelters; improvements that increased the usability and capacity of park land.
Adding these two figures together, BERK estimates that the 2017 total replacement value of Tukwila Parks
and Recreation system is $107.9M; please see Exhibit 6 for a breakdown by investment type.
Exhibit 6. Parks and Recreation System Replacement Cost, 2017
SYSTEM INVESTMENT TYPE TOTAL VALUE (2017$)
Land
Improvements
$74,700,000
$33,200,000
Total
$107,900,000
Sources: King County Assessor's Office; 2017; City of Tukwila, 2015-2017; BERK Consulting, 2017.
2.1.5 Capital Plans
The City of Tukwila has developed a capital project list that includes investments to support and facilitate
the increased usage of existing park and recreation assets to meet growing demand as well as strategic
expansions of the system as opportunities arise. This list of projects needed to accommodate future growth
is used to calculate a base LOS Standard for impact fee rate setting, as described below.
2.1 .6 Identified Capital Projects
The City of Tukwila adopted the 2017-2022 Financial Planning Model and Capital Improvement Program
(CIP) in December of 201 6. The CIP has the identified capital improvement projects for both Tukwila
Parks and Recreation and the Tukwila Fire Department for the next six years. In addition to a description
of each project, the CIP contains annual cost projections and expected revenues.
As part of the process of updating the fire and parks impact fee rates, the City has proposed to amend
the CIP to reflect updated project cost estimates and recalculated impact fee eligibility based on
updated growth projections.
With these changes, the amended CIP contains the identified capital projects used to update the impact
fee program. Appendix A: List of System Improvements, lists the 13 projects identified by City of Tukwila
staff related to serving new growth and Exhibit 7 provides a summary of those system improvements that
are impact fee eligible.
Exhibit 7. Impact Fee Eligible System Improvement Projects
Fire Impact Fee Eligible
Parks Impact Fee Eligible
4 $74,846,000
9 $46,722,000
$18,791,720
$23,561,750
25%
50%
Total
13 $121,568,000
$42,353,470 35%
:i'i Fire and Parks Impact Fees Update Rate Study I Fee Calculations
I 11 125
Note: One transportation project, the TUC Pedestrian Bridge, was identified in the CIP as parks impact fee eligible and is
included in Impact Fee Eligible Parks Projects total.
Sources: City of Tukwila C!P 2017-2022; BERK Consulting, 2017.
Working with City staff, BERK calculated impact fee -eligible costs associated with each project by
estimating the portion of each project that is related to growth, resulting in an estimated impact fee -eligible
need of $42M. This need is based on the projects identified at the time of this memo; as part of the periodic
update of master planning documents, especially the six-year CIP, the City of Tukwila will update the
capital project list and additional value needed. In addition to the periodic review as required by the
Washington State Growth Management Act, the City has included provisions in both impact fees to allow
for automatic inflation adjustments.
Funding Other than Impact Fees
The identified need under the base LOS was also reduced by subtracting other funding sources that have
already been identified to fund these projects. The proposed ordinance includes up to 80% discounts of
the fee for low-income housing as allowed in RCW 82.02. The City identified expected funding for parks
capital facilities in the CIP. The draft impact fee eligible project list included with this memo identifies any
funding other that impact fees by project.
2.1.7 Future Need
Fire: The future need for fire will be determined by the number of incidents produced by new development.
As described in 2.1.4 Level of Service and Methodology on page 7 above, BERK used past incidents
information to estimate typical number of incidents by commercial development type.
Parks: Unlike fire; the City's financial need related to growth for Parks is the lesser of two numbers — the
future needs identified by the LOS standards or the capital projects that the City has identified. Any given
LOS standard may suggest that City will need to invest in capital projects at a level that is not physically
or financially possible. For example, the City's parks access -based LOS standard may suggest a necessary
investment that in an area where there is no land available.
Exhibit 8 below contains the comparison between the expected need using the per capita system investment
LOS service standard and the planned capital projects that the City has identified.
Exhibit 8. Parks Future Needs Identified by Per Capita LOS Standard and Identified Capital Projects
2017 SERVICE VALUE NEW SERVICE IDENTIFIED
POPULATION (2017$) POPULATION, NEED, 2018-
2018-2027
018-
2018-2027 2027 (2017$)
Residential
Visitor (Commercial)
Total
Per Capita System Investment
Value
19,660
50,330
69,990 $107,900,000
$1,542
4,707
........................
7,334
12,041
126 i1 Fire and Parks Impact Fees Update Rate Study I Fee Calculations
112
Expected Need to Keep $18,562,972
Investment per Capita
Planned Projects $23,561,750
Per Capita Share of Planned $1,957
Projects
Study Per Capita Need $1,542
(System Investment)
Source: City of Tukwila, 2017; BERK Consulting, 20:7.
2.1 .8 Service Areas
Both the Tukwila Fire Department and the City of Tukwila have one service area that corresponds with the
City's boundaries. The Tukwila Fire Department has service sharing agreements with adjacent fire districts
which result in some responses to incidents outside of City limits and also results in some City incidents
including responses from other fire departments.
2.1 .9 Unadjusted Rate Schedules
For both fire and parks impact fees, BERK found the expected fee by development before adjusting for
expected proportionate share.
In keeping with the existing impact fee structure, BERK calculated five fees depending upon the
development type. These five are:
Residential: Single Family
Residential: Multi -Family [determine how ADUs will be addressed]
Commercial: Retail
Commercial: Office
' Commercial: Industrial
For residential development, impact fees are charged per dwelling unit, not per person. To connect
residential units by type to the number of people, this study used information from the U.S. Census Bureau's
ACS 5 -Year Estimates. The single-family dwellings were assumed to have an average of 2.89 people living
in them compared to an average of 2.51 in multi -family dwellings (see Exhibit 2 on page 7 for more
information).
For impact fees collected on commercial developments, fees are charged per 1,000 square feet of
development. The unadjusted rates are as shown in
Exhibit 9 below.
1:111I Fire and Parks Impact Fees Update Rate Study I Fee Calculations
I 13127
Exhibit 9. Unadjusted Rate Schedules for Fire and Parks by Development Type
FIRE: RESIDENTIAL
SINGLE MULTIFAMILY TOTAL
FAMILY
201 6 Residential Units
2016 Incidents per Property Type
Average Incidents per Residential Unit Type
Cost per Incident
3,795 4,004 7,799
973 1,182 2,154
0.256 0.295
$10,870
Unadjusted Fee: Cost per Unit
$2,785.67 $3,207.96
FIRE: COMMERCIAL
RETAIL OFFICE INDUSTRIAL TOTAL
2016 Built Square Feet
2016 Incidents per Property Type
7,087,600 7,183,598 13,778,128 28,049,326
Incidents per Built 1,000 Sq. Ft.
2,034
806
329
0.287 0.112 0.024
Cost per Incident
3,169
$10,870
Unadjusted Fee: Cost per 1,000 $3,119.80
Gross Sq. Ft.
$1,219.63 $259.36
128, ja
in Fire and Parks Impact Fees Update Rate Study I Fee Calculations
1 1 4
Identified Service Area Capital Need from Growth
Per Capita Investment Needed to Respond to
Growth for Service Area Population
Household Size
2.89
2.51
$23,561,750
$1,542
Unadjusted Fee: Cost per Unit
$4,448.83 $3,875.51
PARKS: COMMERCIAL
RETAIL OFFICE INDUSTRIAL TOTAL
Identified Service Area Capital Need from Growth
Per Capita Investment Needed to Respond to Growth for Service Area Population
Expected Employees per 1,000 Sq. Ft.
2.47 2.22 1.23
$23,561,750
$1,542
Unadjusted Fee: Cost per 1,000 Gross $3,803.22 $3422.54 $1,890.51
Sq. Ft.
Sources: BERK Consulting, 2017
These schedules represent intermediary steps to a final rate schedule; each must be adjusted for the
expected proportion of future funding contributed by growth.
2.1.10 Proportionate Sha re
As required RCW 82.02.030(1), BERK calculated the proportionate share of future payments reasonably
anticipated to be made by new development users in the form of fees, debt service payments, taxes, and
other payments specific to the identified public facilities.
To project these on-going revenue sources, BERK evaluated financial actuals provided by City staff for
2008-2017 (in the case of 2017, budgeted amounts were used as the year had not been completed at
the time of this study). These revenues were inflation-adjusted to a single year dollar basis using the Puget
Sound -area All Urban Consumer Price Index. In total, 15 revenue sources were projected through the study
period. Revenues were finally converted into per capita estimates for consistency with this study's growth
projection methodology.
The historic portion of general fund used to for fire and parks projects was used and applied to projected
future general fund revenues to find the amount expected to be spent on fire and parks capital projects
from general fund revenues.
i�I Fire and Parks Impact Fees Update Rate Study I Fee Calculations
115129
Exhibit 10. Proportionate Share of Expected Fire and Parks Revenues
FIRE REVENUES
Average 201 8-2027 Annual Fire Capital Revenues
Average 201 8-2027 Service Population
Estimated 2018-2027 Fire Per Capita Contribution
$2,562,800
76,291
$33.59
Average 201 8-2027 Annual Parks Capital Revenues
Average 201 8-2027 Service Population
Estimated 2018-2027 Parks Per Capita Contribution
$1,052,487
76,291
$13.80
Note: .s7 amounts show in 20 f 7 dollars. Source: BERK Consulting, 2017.
2.1 .1 1 Adjusted Rate Schedule
BERK incorporated the proportionate share revenue estimates in the unadjusted rates to create adjusted
rate schedules. The park rate schedule for commercial property types was further adjusted to reflect the
usage differential between employees and residents, referred to as the population coefficient adjustment
(assuming 9 hours x 5 days = 45 hours per week for employees versus 12 hours x 7 days = 84 hours for
residents). These rate schedules represent the final rate study calculation of suggested impact fee rates.
The adjusted rate schedules are presented in Exhibit 11 below.
Exhibit 11. Adjusted Rate Schedules for Fire and Parks by Development Type
FIRE: RESIDENTIAL
SINGLE MULTIFAMILY TOTAL
FAMILY
2016 Units
2016 Incidents per Property Type
Average Incidents per Unit
3,795
973
0.256
4,004
1,182
0.295
Cost per Incident
Unadjusted per Unit Fee $2,785.67 $3,207.96
Expected Revenue per Capita
People per Unit
2.89 2.51
Expected Revenue per Unit $96.94 $84.45
Adjusted Fire Impact Fee Rates $2,688.73 $3,123.51
per Unit ***
7,799
2,154
$10,870
$33.59
13f1 i� Fire and Parks Impact Fees Update Rate Study I Fee Calculations
I16
FIRE: COMMERCIAL RETAIL OFFICE INDUSTRIAL TOTAL
2016 Built Square Feet
201 6 Incidents per Property Type
Incidents per Built 1 ,000 Gross Sq. Ft.
Cost per Incident
Unadjusted Fee per 1,000 Gross Sq. Ft. $3,119.80
Expected Revenue per Employee
7,087,600 7,183,598 13,778,128 28,049,326
2,034 806
0.287 0.112
Employees per 1,000 Gross Sq. Ft. 2.47
Expected Revenue per 1,000 Gross $82.87
Square Feet
329
0.024
$1,219.63 $259.36
2.22 1.23
$74.58 $41.19
3,169
$10,870
$33.83
Adjusted Fire Impact Fee Rates
per 1,000 Gross Sq. Ft. ***
$3,036.96 $1,145.05 $218.16
*** Before effect of City policy decisions.
:i,( Fire and Parks Impact Fees Update Rate Study Fee Calculations
I 17131
PARKS: RESIDENTIAL
SINGLE FAMILY MULTIFAMILY TOTAL
Identified Service Area Capital Need
from Growth
Per Capita Investment Needed to
Respond to Growth for Service
Area Population
Household Size
Unadjusted per Unit Fee
Expected Revenue per Capita
People per Unit
Expected Revenue per Unit
$23,531,750
2.89 2.51
$4,448.83 $3,875.51
2.89 2.51
$1,542
$13.80
$39.81 $34.68
Adjusted Parks Impact Fee Rates
per Unit ***
$4,409.02 $3,840.83
PARKS: COMMERCIAL
RETAIL OFFICE INDUSTRIAL TOTAL
2016 Built Square Feet
Identified Service Area Capital Need from
Growth
Per Capita Investment Needed to Respond
to Growth for Service Area
Population
7,087,600 7,183,598 13,778,128 28,049,326
Expected Employees per 1,000 Sq. Ft. 2.47
2.22 1.23
Expected Employees Adjusted for 1.32 1.19 .66
Population Coefficient
Unadjusted Fee per 1,000 Gross Sq. Ft. $2,034.97 $1,834.56 $1,017.49
Expected Revenue per Employee
Expected Employees per 1,000 Sq. Ft. 2.47
Expected Revenue per 1,000 Gross Sq. Ft.
2.22 1.23
$34.03 $30.63 $16.92
$23,531,750
$1,542
$13.80
Adjusted Parks Impact Fee Rates
per 1,000 Gross Sq. Ft. ***
$2,000.94 $1,803.93 $1,000.57
Sources: BERK Consulting, 2017
*** Before effect of policy decisions by City.
132 mei Fire and Parks Impact Fees Update Rate Study I Fee Calculations I 18
3 Plan Amendments
As part of the process of updating the fire and parks impact fee rates, two City planning documents
were amended to reflect updated information
3i FINANCIAL PLANNING MODEL AND CAPITAL IMPROVEMENT PROGRAM
The City amended the 2017-2022 Financial Planning Model and Capital Improvement Program (CIP) to
reflect updated project cost estimates, recalculated impact fee eligibility based on current growth
projections, and adjusted projects.
3.2 TUKWILA PARKS, RECREATION AND OPEN SPACE PLAN
The City amended the 2014 Tukwila Parks, Recreation and Open Space Plan (PROS Plan) to include a
second Level of Service standard of maintaining the system value per capita as growth occurs, to allow
the City to respond to growth in those areas where a park was already within 1/4 to 1/2 mile of
development as well as to respond to growth in newly developing areas.
moIIIFire and Parks Impact Fees Update Rate Study I Plan Amendments
119133
4 Attachments
4.1 APPENDIX A: LIST OF SYSTEM IMPROVEMENTS
4.1.3 Fire System Improvements List
4.1.2 Parks System Improvements List
134i'I Fire and Parks Impact Fees Update Rate Study Attachments
120
PARKS PROJECT NAME
COST
(2017$)
IMPACT FEE
ELIGIBLE
PROJECT
FUNDING
FROM IMPACT
FEES
% OF
PROJECT
FUNDED BY
IF
Park Acquisition
Park Improvements
Duwamish Hill Preserve
Tukwila Pond Trail & Boardwalk
Tukwila South Trail
Macadam Winter Garden & Wetland
Open Space Improvements
Tukwila Urban Center Pedestrian Bridge
Synthetic Turf Field
$2,200,000
$1,838,000
$8,018,000
$7,250,000
$6,525,000
$1,450,000
$5,800,000
$10,741,000
$2,900,000
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
$ 2,200,000
$459,500
$ 2,004,000
$5,437,500
$4,893,750
$725,000
$4,350,000
$1,317,000
$ 2,175,000
100%
25%
25%
75%
75%
50%
75%
12%
75%
4.1 APPENDIX A: LIST OF SYSTEM IMPROVEMENTS
4.1.1 Fire System Improvements List
FIRE PROJECT NAME
COST
(2017$)
IMPACT FEE
ELIGIBLE
PROJECT
FUNDING
FROM IMPACT
FEES
% OF
PROJECT
FUNDED BY
IF
Relocate Fire Station 51
Replace Fire Station 52
Replace Fire Station 54
Fire Apparatus & Equipment
$1 2,509,000
$17,652,000
$14,753,000 Yes
$29,932,500 Yes
Yes $4,254,320
Yes $7,455,960
$7,081,440
0
34%
42%
48%
0%
al ; $74,846,000
$18,791,720
25%
Sources: City of Tukwila and Tukwila Fire Department, 2017; BERK Consulting, 2017.
4.1.2 Parks System Improvements List
Total
46,722,000
$ 23,561,750
50%
Sources: City of Tukwila, 2017; BERK Consulting, 201 7.
:��I I 21135
4.2 APPENDIX B: VALUATION FOR FIRE AND PARKS
4.2.1 Fire
Exhibit 12. Summary of Fire Assets and Values
ASSET TYPE
NUMBER VALUE (2017$)
Apparatus
Land
Fire Stations
45 vehicles and equipment, including 5 pumpers
4 Parcels
4 Stations, 1 EOC
$8,224,500
$2,838,167
$46,800,328
Total
62,995
Exhibit 13. Fire Equipment and Apparatus
TOTAL
FIRE EQUIPMENT AND APPARATUS DESCRIPTION VALUE
(2017$)
Chevy Lumina sedan
Ford Taurus sedan
Ford Crown Victoria sedan
Ford Expedition SUV
$ 30,000
$40,000-
$55,000
$70,000
Ford Expedition SUV
International rescue truck
Darley pumper
Darley pumper
$42,322
$ 275,000
$700,000
$700,000
MCI Tow vehicle $80,000
Quad Cab Pickup 4x4 $79,000
Ford Expedition SUV $65,000
Trailer, mass casualty $35,000
Trailer, mass casualty $35,000
Aerial ladder truck, Pierce $1,800,000
Pumper, Ferrara $700,000
Pumper, Ferrara $700,000
Pumper, Pierce $875,000
Pumper, Pierce $875,000
Van, Chevy Astro $30,000
'/2 Ton Pickup, Chevy $50,000
3/4 Ton Pickup, Ford $60,000
3/4 Ton Pickup, Ford extended cab $65,000
1/2 Ton Pickup, extended cab $80,000
Ford Expedition SUV $80,000
Ford Expedition SUV $80,000
Trailer $ 2,000
Trailer, 32 FT $25,500
1 36.it Fire and Park Impact Fee Rate Study, 2018 Attachments
22
Total Apparatus Replacement Cost (2017$4111.111100k500
Trailer, Strong Boy, Tria-axle
Trailer, Carnal, Rescue boat
Trailer, Utility
Trailer, Whiteman
Trailer, Haulmark
Trailer Cargomate
Utility, John Deere HPX Gater
Flatbed Ford Super duty
Forklift Hyster
Boat, rescue
Generator, trailer -mounted
Trailer, EZ Loader
Boat, Woolridge (50% Fire, 50% Police)
Boat, Woolridge (50% Fire, 50% Police)
Trailer, EZ Loader
Ford Escape SUV
Trailer, Cargomate
Trailer, Cargomate
Aid Car, Ford Rescue
$71,000
$1,500
$3,000
$10,000
$90,000
$10,000
$12,000
$60,000
$ 20,000
$ 30,000
$ 25,000
$10,000
$25,000
$25,000
$5,500
$ 30,000
$10,000
$10,000
$190,000
Exhibit 14. Fire Land Values
FIRE LOT AGGREGATE LAND
STATION ADDRESS SQ. FT. VALUE/SQ. FT.
(2017$)
PROJECTED FIRE
LAND VALUE
(2017$)
Station 51 444 Andover Park E
Station 52 5900 S 147th St
Station 53 4202 S 115th St
Station 54 4237 S 144th St
81,000
50,530
1 1 1,064
38,860
$15.32$1,241,182
................ .
$8.14 $411,454
$7.76 $862,121
$8.32 $323,411
Totals
Exhibit 15. Fire Station Values
EXISTING FIRE COST PER
STATION ADDRESS SQ. FT. SQ. FT.
(2017$)
PROJECTED
REPLACEMENT
COST FOR FIRE
STATIONS (2017$)
Station 51
Station 52
Station 53
Station 54
EOC (Housed in Station 51)
444 Andover Park E
5900 S 147th St
4202 S 115th St
4237 S 144th St
444 Andover Park E
17,700
3,350 $1,171
14,000
5,300 $1,165
$1,048
$1,350
$21,247,262
$3,779,372
$15,794,389
$5,979,304
Totals
40,350
$46,800,328
Fire and Park Impact Fee Rate Study, 2018 I Attachments
I 23137
4,2.2 Parks
Exhibit 16. Summary of Parks Assets and Values
ASSET TYPE
VALUE (2017$)
Equipment and Investments
Land
$33,224,110
$74,675,648
Total
$107,899,758
Exhibit 17. Parks Land Values
PARK NAME
PARK SQ. FT.
AVERAGE LAND PROJECTED PARK
VALUE PER SQ. FT. LAND VALUE
57th Ave South Park
Cascade View Park
Crystal Springs Park
Hazelnut Park
Riverton Mini Park
Tukwila Park
Bicentennial Park
17,424
$5.05 $168,976
104,544
479,160
26,1 36
4,356
278,784
56,628
Codiga Park
Duwamish Hill Preserve
Fort Dent Park (Starfire Sports Complex)
Ikawa Park (Japanese Garden)
Macadam Wetlands & Winter Garden
Tukwila Community Center
Tukwila Pond Park
Black River Lot
Christensen Road Property/Riverview
Plaza Riverfront
Green River Lot
291,852
378,972
2,234,628
8,712
431,244
553,212
513,480
1 3,068
1 30,680
4,356
Interurban Hill Lot 74,052
Southgate Park 474,804
Tukwila Hill 78,408
Tukwila Parkway 43,560
Wilcox Drive/Pamela Drive Open Space 30,492
9,682,860
Total
$12.08
$7.26 $3,502,305
$7.44 $211,610
$11.39 $53,156
$10.44 $2,950,349
$16.46 $995,237
$14.99 $4,479,299
$13.40 $4,574,921
$7.1 1 $17,300,293
$1,204_,125
$1 3.57
$7.60
$13.00
$37.53
$6.19
$17.30
$1 3.28
$6.83
$9.63
$6.84
$15.17
$4.02
$1 33,423
$3,422,262
$7,108,895
$19,269,943
$78,589
$2,371,865
$65,665
$587,357
$4,666,669
$586,807
$741,420
$202,482
'74,675,648
138,
Fire and Park Impact Fee Rate Study, 2018 I Attachments 1 24
CITY OF TUKWILA
PARK IMPACT FEE SCHEDULE
EXHIBIT B
RESIDENTIAL - per dwelling unit
(a)
(b)
Unadjusted Adjusted Fee PARK
Fee (e) fee (e) Reduction Impact Fee
(f)
Single family $ 4,449 $ 4,409 40% $ 2,669
Multi -family $ 3,876 $ 3,841 40% $ 2,325
COMMERCIAL/NON-RESIDENTIAL
- per 1,000 square feet of development
(c) Retail $ 2,035 $ 2,001 40% $ 1,221
(c) Office $ 1,835 $ 1,804 40% $ 1,101
(d) K-12 Educational facilities $ 220
(c) Industrial/manufacturing $ 1,017 $ 1,001 40% $ 610
Attached accessory dwelling units are exempt from impact fees.
A structure with more than two dwelling units.
See the more detailed land use descriptions in the Land Use Categories document.
80% discount for K-12 educational facilities.
From the "Tukwila Fire and Park Impact Fees Rate Study, 2018".
Fee reduction to retain economic competitiveness.
139
140
City of Tukwila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, AMENDING RESOLUTION NO.
1901 TO ADOPT AN AMENDED 2017-2022 FINANCIAL
PLANNING MODEL AND THE CAPITAL IMPROVEMENT
PROGRAM FOR GENERAL GOVERNMENT AND THE
CITY'S ENTERPRISE FUNDS.
WHEREAS, the Capital Improvement Program (CIP) and the Financial Planning
Model for the period of 2017-2022 are resource documents to help plan directions the
City will consider for the future; and
WHEREAS, the Financial Planning Model and Capital Improvement Program are not
permanent fixed plans, but are guidelines or tools to help reflect future goals and future
resources at the time budgets are being planned; and
WHEREAS, the park and fire impact fee eligible projects have been revised based
on the Tukwila Fire and Parks Impact Fee Rate Study, 2018;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Resolution No. 1901 is hereby amended with the City Council's adoption
of the Amended 2017-2022 Financial Planning Model and accompanying Capital
Improvement Program, incorporated by this reference as if fully set forth herein, as set
forth in Sections 2 and 3 of this resolution.
Section 2. The park impact fee eligible projects are revised as follows:
W:\Word Processing\Resolutions\Financial Planning Model & CIP amended 4-26-18
PM:bjs Page 1 of 3
141
Project Name
Original CIP 2017-2022
Project
j
Cost
Impact Fee
Funding
$ - I$ -
2,200,000 2,200,000
Expected
Lake to Sound Trail
$ 86,000
$ -
i
i
-
7,250,000 5,437,500
Park Acquisition
832,000
-
Multipurpose Trails
349,000 l
-
I
i
29,932,000 !
Park Improvements
1,835,000 j
-
Fort Dent Park
2,695,000 !
-
I
Municipal Arts Fund
70,000 I
-
i
Duwamish Hill Preserve Phases II & III
7,997,000
2,500,000
Dog Park Projects
80,000 !
-
i
Parks, Recreation & Open Space Plan
223,000 j
-
Tukwila Pond Trail & Boardwalk
3,664,000 !
2,400,000
Tukwila South Trail
1,000,000 I
-
I
Hand Boat Launches
1,801,000
-
Macadam Winter Garden & Wetland
1,000,000 !
237,200
Open Space Improvements
1,275,000 j
-
Tukwila Urban Center Pedestrian Bridge
10,741,000
1,100,000
Synthetic Turf Field
TOTAL
$ 33,648,000 !
$ 6,237,200
Amended CIP 2017-2022
Project Impact Fee
Funding
Cost Eligible
$ - I$ -
2,200,000 2,200,000
- I -
i
1,838,000 i 459,500
- -
i
8,018,000 i 2,004,000
-
7,250,000 5,437,500
6,525,000 I 4,893, 750
-
1,450,000 ! 725,000
5,800,000 j 4,350,000
10,741,000 � 1,317,000
2,900,000 I 2,175,000
I
$ 46,722,000 ! $ 23,561,750
Section 3. The fire impact fee eligible projects are revised as follows:
Project Name
Original CIP 2017-2022
Impact Fee
Project
Impact Fee
Cost
Project
Funding
$ 4,254,320
Cost
Expected
Relocate Fire Station 51
$ 12,207,000 !
$ 1,168,000
Replace Fire Station 52
5,657,000 j
3,150,000
Replace Fire Station 54
7,329,000
-
Fire Apparatus & Equipment
29,932,000 !
-
TOTAL
$ 55,125, 000 ,
$ 4,318,000
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142
Amended CIP 2017-2022
Impact Fee
Project
Funding
Cost
Eligible
$ 12, 509, 000
$ 4,254,320
17,652,000 j
7,455,960 '
14, 753, 000
7,081,440
29,932,000
-
$ 74, 846, 000
$ 18, 791, 720
Page 2 of 3
Section 4. The detail of Capital Improvement Program projects will be reflected in
the published Amended 2017-2022 Financial Planning Model and accompanying Capital
Improvement Program.
Section 5. A copy of the Amended 2017-2022 Financial Planning Model and
accompanying Capital Improvement Program shall be kept on file electronically and
accessible from the City's website in accordance with Washington State records retention
schedule requirements and City policy, and shall be made available to the public upon
request.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2018.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk Verna Seal, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Rachel B. Turpin, City Attorney
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Page 3 of 3
143
144
City of Tukwila
Washington
Ordinance No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, AMENDING ORDINANCE NO.
2430 TO ADOPT AN AMENDED 2014 PARKS, RECREATION
AND OPEN SPACE PLAN FOR THE CITY OF TUKWILA;
PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, RCW 35A.63.062 authorizes the City of Tukwila to perform
comprehensive park and open space planning; and
WHEREAS, the 2014 Parks, Recreation and Open Space Plan was reviewed in
accordance with the State Environmental Policy Act process required by RCW 43.21C
and was the subject of public comment prior to adoption in 2014; and
WHEREAS, the Tukwila City Council adopted the 2014 Parks, Recreation and Open
Space Plan per Ordinance No. 2430 on February 18, 2014; and
WHEREAS, minor amendments to the 2014 Parks, Recreation and Open Space Plan
are deemed appropriate as it relates to impact fees as authorized by RCW 82.02; and the
overall goals, objectives and service standards of the 2014 Parks, Recreation and Open
Space Plan are retained; and
WHEREAS, the Plan amendments have been evaluated as appropriate under SEPA
pursuant to RCW 43.21C in 2017; and
WHEREAS, the amended Plan was presented to the public for comment and
modification at a public hearing on April 23, 2018;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Ordinance No. 2430 is hereby amended with the City Council's adoption
of the Amended 2014 Parks, Recreation and Open Space Plan.
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Page 1 of 2 145
Section 2. A copy of the Amended 2014 Parks, Recreation and Open Space Plan
shall be kept on file electronically and accessible from the City's website in accordance
with Washington State records retention schedule requirements and City policy, and shall
be made available to the public upon request.
Section 3. The Amended 2014 Parks, Recreation and Open Space Plan is adopted
by reference as part of the Comprehensive Plan.
Section 4. A copy of this ordinance and the Amended 2014 Parks, Recreation and
Open Space Plan shall be filed with the following City departments:
1. Community Development
2. Public Works Department
3. Finance Department
4. Parks & Recreation Department
5. Mayor's Office
Section 5. Corrections by City Clerk or Code Reviser. Upon approval of the City
Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to other
local, state or federal laws, codes, rules, or regulations; or ordinance numbering and
section/subsection numbering.
Section 6. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to be
invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 7. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2018.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Allan Ekberg, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
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Page 2 of 2
COUNCIL AGENDA SYNOPSIS
I,zilials
l\leeling Dale
Prepared by
favors review
Council review
04/23/18
PMc
/
i _A
05/07/18
PMc
C A
f .�
❑ Other
Alter Dale
C.viiR ORY Discussion
1 Ordinance
Mig Dale
.11/g Dale 05/7/18
SPONSOR ❑Council ❑A -/afar ❑FIR ❑DCD
Fire TS ❑R&R ❑Police [PW (Court
11 Finance
ITEM INFORMATION
ITEM No.
6.C.
S•l'.AFl• SPONSOR: PEGGY MCCARTHY
ORI(;IN.AI.:A(il•.Nl).A DA•1I.: 04/23/18
AGI:Nu.\ Ill :\1 Trill:
Amend bond ordinance 2559 to
December 1, 2048 and the Designated
at December 31, 2018.
establish the
Representatives'
latest bond maturity date as
authorization expiration date
4/23/18
❑Alotion
AN Dale
❑ Re.io/rtlion
A11g Dale
❑ 131(/_-Imard
A1tg Dale
❑ Publi, I!earl n
.11lg Dale
❑ Other
Alter Dale
C.viiR ORY Discussion
1 Ordinance
Mig Dale
.11/g Dale 05/7/18
SPONSOR ❑Council ❑A -/afar ❑FIR ❑DCD
Fire TS ❑R&R ❑Police [PW (Court
11 Finance
SPONSOR'S Bond ordinance 2559 was approved in December 2017. This amendment extends the latest
SL'\ oI.AR\" bond maturity date to December 1, 2048 from December 1, 2038 as stated in the original
bond ordinance and sets the Designated Representatives' authorizaiton expiration date as
December 31, 2018 rather than one year from the effective date of ordinance 2559, as
stated in the original bond ordinance.
RI;A'II?\V'I{I) BY ❑ C.O.W. Mtg. ❑ CDN Comm
❑ Trans &Infrastructure ❑ Arts Comm.
DATE: 4/17/18
11 Finance
Comm. ❑ Public Safety Comm.
Comm. ❑ Planning Comm.
CHAIR: QUINN
❑ Parks
COMMITTEE
RECOMMENDATIONS:
SPONSOR/ADMIN.
CLQiMi"rri:I:
Finance Department
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
I?\Pl.NDITuRI•. Rl?OUIRI•:1) AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
04/23/18
Forward to Regular Meeting
MTG. DATE
ATTACHMENTS
04/23/18
Informational Memorandum dated 04/11/18 (Updated after Finance Committee)
Draft amending bond ordinance
Overview of Debt Service Scenarios
Time Schedule for Bond Issuance
Minutes from the Finance meeting of 4/17/18
5/7/18
Ordinance
4A7
148
City of Tukwila
Washington
Ordinance No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, AMENDING ORDINANCE NO.
2559 RELATING TO THE ISSUANCE OF ONE OR MORE
SERIES OF LIMITED TAX GENERAL OBLIGATION BONDS
TO FINANCE AND/OR REIMBURSE COSTS RELATED TO
THE ACQUISITION OF LAND AND THE CONSTRUCTION,
IMPROVEMENT AND EQUIPPING OF MAINTENANCE AND
OTHER CITY FACILITIES; PROVIDING FOR SEVERABILITY;
AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City Council (the "Council") of the City of Tukwila, Washington
(the "City") has deemed it is in the best interest of the City to acquire certain parcels of
land, including through eminent domain, and to construct, improve and equip
maintenance and other City facilities (together, the "Project"); and
WHEREAS, after due consideration the Council adopted Ordinance No. 2559 on
December 4, 2017, authorizing the issuance and sale of one or more series of limited
tax general obligation bonds (the "Bonds") to pay all or a portion of the costs of the
Project and to pay costs of issuance for the Bonds; and
WHEREAS, the sale and issuance of the Bonds is contingent on satisfaction of
certain parameters relating to maximum interest rates, final maturity dates, redemption
terms and principal maturities as set forth in Ordinance No. 2559; and
WHEREAS, the Council now desires to amend Ordinance No. 2559 to extend the
final maturity date for the Bonds and other matters related thereto, as provided herein;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Definitions. Except as otherwise provided herein, definitions used in
this ordinance shall have the meanings set forth in Ordinance No. 2559.
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Page 1 of 4
149
Section 2. Amendment to Ordinance No. 2559: Section 12 (Sale of Bonds).
Section 12 (Sale of Bonds) of Ordinance No. 2559 is hereby amended to read as
follows:
Section 12. Sale of Bonds.
(a) Bond Sale. The Council has determined that it would be in the best interest of
the City to delegate to each Designated Representative, for a limited time, the authority
to determine the method of sale for each series of Bonds and to approve the final
interest rates, maturity dates, redemption terms and principal maturities for each series
of Bonds. Each series of Bonds issued pursuant to this ordinance may be issued at the
same or different times so long as each series complies with the terms hereof. Each
Designated Representative is hereby authorized to approve the issuance, from time to
time, of one or more series of Bonds and to approve whether the Bonds of such series
shall be sold in a private placement to a Direct Purchaser or to an Underwriter through
a competitive public sale or a negotiated sale, as set forth below.
(b) Direct Purchase. If a Designated Representative determines that the Bonds of
a series are to be sold by private placement, a Designated Representative shall select
the Direct Purchaser that submits the proposal that is in the best interest of the City.
Direct Purchase Bonds shall be sold to the Direct Purchaser pursuant to the terms of a
Loan Agreement.
(c) Negotiated Bond Sale. If a Designated Representative determines that the
Bonds of a series are to be sold by negotiated public sale, a Designated Representative
shall select the Underwriter that submits the proposal that is in the best interest of the
City. Such Bonds shall be sold to the Underwriter pursuant to the terms of a Bond
Purchase Contract.
(d) Competitive Sale. If a Designated Representative determines that the Bonds
of a series are to be sold at a competitive public sale, a Designated Representative
shall: (1) establish the date of the public sale; (2) establish the criteria by which the
successful bidder will be determined; (3) establish the criteria for a good faith deposit;
(4) cause notice of the public sale to be given; and (5) provide for such other matters
pertaining to the public sale as he or she deems necessary or desirable. A Designated
Representative shall cause the notice of sale to be given and provide for such other
matters pertaining to the public sale as he or she deems necessary or desirable. Such
Bonds shall be sold to the Underwriter pursuant to the terms of a Certificate of Award.
(e) Sale Parameters. Subject to the terms and conditions set forth in this Section
12, each Designated Representative is hereby authorized to approve the method of
sale and the final interest rates, aggregate principal amount, principal maturities, and
redemption rights for each series of Bonds in the manner provided hereafter so long as:
(1) the aggregate principal (face amount) amount of all Bonds issued from
time to time under this ordinance does not exceed $20,000,000;
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Page 2 of 4
(2) the final maturity date for each series of Bonds is no later than
December 1, 2048;
(3) the aggregate purchase price for each series of Bonds shall not be less
than 98% of the aggregate stated principal amount of such series of Bonds, excluding
any original issue discount; and
(4) the true interest cost for each series of Bonds (in the aggregate for such
series) does not exceed 4.5%.
Subject to the terms and conditions set forth in this section, each Designated
Representative is hereby authorized to execute the appropriate Sale Document on
behalf of the City. The signature of one Designated Representative shall be sufficient to
bind the City. Following the execution of a Sale Document, a Designated
Representative shall provide a report to the Council describing the final terms of the
Bonds sold pursuant to such Sale Document and approved pursuant to the authority
delegated in this section.
The authority granted to the Designated Representatives by this Section 12 shall
expire on December 31, 2018. After such date additional Council approval shall be
necessary to sell and issue Bonds pursuant to the terms of this ordinance.
(f) Delivery of Bonds; Documentation. Upon the passage and approval of this
ordinance and execution of the applicable Sale Document for a series of Bonds, the
proper officials of the City, including the Designated Representatives and the City Clerk,
are authorized and directed to undertake all action necessary for the prompt execution
and delivery of such series of Bonds to the purchaser thereof and further to execute all
closing certificates and documents required to effect the closing and delivery of the
Bonds in accordance with the terms of the applicable Sale Document. Such documents
may include, but are not limited to, documents related to a municipal bond insurance
policy delivered by an insurer to insure the payment when due of the principal of and
interest on all or a portion of such series of Bonds as provided therein, if such insurance
is determined by a Designated Representative to be in the best interest of the City.
Section 3. Severability; Ratification. Except as hereby amended, the remaining
terms and conditions of Ordinance No. 2559 are hereby ratified and confirmed in all
respects. All acts taken pursuant to the authority granted in this ordinance but prior to
its effective date are hereby ratified and confirmed. If any one or more of the covenants
or agreements provided in this ordinance to be performed on the part of the City shall
be declared by any court of competent jurisdiction to be contrary to law, then such
covenant or covenants, agreement or agreements, shall be null and void and shall be
deemed separable from the remaining covenants and agreements of this ordinance and
shall in no way affect the validity of the other provisions of this ordinance or of the
Bonds.
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Page 3 of 4
151
Section 4. Corrections by City Clerk. Upon approval of the City Attorney and
Bond Counsel, the City Clerk is hereby authorized to make necessary corrections to
this ordinance, including but not limited to the correction of clerical errors; references to
other local, state or federal laws, codes, rules, or regulations; ordinance numbering and
section/subsection numbering; and other similar necessary corrections.
Section 5. Effective Date. This ordinance or a summary thereof shall be
published in the official newspaper of the City, and shall take effect and be in full force
five days after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of , 2018.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Pacifica Law Group LLP, Bond Counsel
Allan Ekberg, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
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Page 4 of 4
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared by
Mayor' re v
Council review
05/07/18
HH ,p;1/
- ,
+/�
❑ Resolution
Altg Date
❑ Ordinance
Altg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Altg Date
I
Altg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police
11 PIF
SPONSOR'S Council is being asked to approve additional costs for Burlington Northern Santa Fe's
SUMMARY (BNSF) flagging and inspection fees during construction of the Boeing Access Road over
BNRR Bridge Rehabilitation Project. The original contract with BNSF to work over the
railroad's right-of-way was $149,000 and the average charges in the last six months show
that additional fees of $300,000 are necessary to finish the project. Council is being asked
to approve additional costs for BNSF flagging in the amount of $300,000.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 04/23/18 COMMITTEE CHAIR: THOMAS
/1 Transportation
ITEM INFORMATION
ITEM No.
7.A.
CAS NUMBER:
STAFF SPONSOR: HENRY HASH
ORIGINAL AGENDA DAT!?: 05/07/18
AGENDA I'rim TrrLi. Boeing
Additional
Access Rd over BNRR Bridge Rehabilitation Project
BNSF Flagging Expenses
CATEGORY ❑ Discussion
Mtg Date
Motion
Date 05/07/18
❑ Resolution
Altg Date
❑ Ordinance
Altg Date
❑ Bid Award
Mtg Date
❑ Public Hearing
Mtg Date
❑ Other
Altg Date
I
Altg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police
11 PIF
SPONSOR'S Council is being asked to approve additional costs for Burlington Northern Santa Fe's
SUMMARY (BNSF) flagging and inspection fees during construction of the Boeing Access Road over
BNRR Bridge Rehabilitation Project. The original contract with BNSF to work over the
railroad's right-of-way was $149,000 and the average charges in the last six months show
that additional fees of $300,000 are necessary to finish the project. Council is being asked
to approve additional costs for BNSF flagging in the amount of $300,000.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 04/23/18 COMMITTEE CHAIR: THOMAS
/1 Transportation
Cmte
❑ Planning Comm.
MCLEOD
RECOMMENDATIONS:
SPONSOR/AD1b1IN.
CoNIMrrrI:I.
Public Works
Unanimous Approval; Forward to Regular New Business
COST IMPACT / FUND SOURCE
EXPI NDITURI; REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$300,000.00 $2,958,096.00 $0.00
Fund Source: 104 ARTERIAL STREETS (PAGE 10, 2017 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
05/07/18
MTG. DATE
ATTACHMENTS
05/07/18
Informational Memorandum dated 04/20/18
2017 CIP, page 10
Minutes from the Transportation & Infrastructure Committee meeting of 4/23/18
154
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
TO: Transportation Committee
FROM: Henry Hash, Public Works Director
BY: Steve Carstens, Senior Program Manager
CC: Mayor Ekberg
DATE: April 20, 2018
SUBJECT: Boeing Access Road over BNRR Bridge Rehabilitation Project
Project No. 99410408
BNSF Flagging expenses
ISSUE
Approve Burlington Northern Santa Fe's (BNSF) flagging and inspection cost increases.
BACKGROUND
In October 2013, the City contracted with Jacobs Engineering, Inc. to provide the design for the
rehabilitation of the Boeing Access Road over BNRR Bridge. The BNSF Overpass Agreement
allows the City and its contractor to work in the BNSF right-of-way and pays for required railroad
flagging and inspection services performed by BNSF.
ANALYSIS
BNSF's Overpass Agreement is for required construction and maintenance costs related to the
work over the railroad's right-of-way and covers inspection services and flagging required by the
BNSF. Average charges from the previous six months were used to forecast the additional flagging
costs of $300,000.00.
FISCAL IMPACT
The Overpass Agreement is within the approved construction management budget which includes
a contingency for unanticipated work.
Jacobs CM Contracts
BNSF Original Flagging and Inspection
New BNSF Flagging and Inspection
Construction Contingency
Total
Contract CM Budget
$1,785,249.83 $1,224,000.00
149,428.00 149,428.00
300,000.00
$2.234.677.83
1.584,668.00
$2.958.096.00
RECOMMENDATION
Council is being asked to approve the increased flagging and railroad costs with BNSF for the
Boeing Access Rd over BNRR Rehabilitation Project in the amount of $300,000.00 and consider
this item on the Consent Agenda at the May 7, 2018 Regular Meeting.
attachments Page 10, 2017 CIP
W: PW Eng IPROJECTSWA- RW & RS Projects\Boeing Access Rd Bridge Rehab (99410408)105 ROW Esmt Permits IBNSF CM Agreementllnfo Memo BNSF Flagging 042018.docx
155
156
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Boeing Access Rd over BNRR Bridge Rehabilitation Project No. 99410408
DESCRIPTION: Rehabilitate the existing bridge with a 340' long concrete or steel bridge structure. It will be 6 lanes
and have a sidewalk on one side.
The existing bridge is structurally and seismically deficient. Several pedestals are leaning, have concrete
JUSTIFICATION: spalls, exposed rusty anchor bolts and reinforcements and some cracks. The existing railings do not meet
current bridge standards.
Type, size, and location draft report (specifically required for bridges) was completed in 2005. Federal
STATUS: grant applications were submitted in 2008 and 2010 and the bridge rehabilitation was successful for
funding in 2012 for federal bridge funds. A Public Works Trust Fund (PWTF) loan was rescinded in 2013.
MAINT. IMPACT: Maintenance will be reduced.
COMMENT:
Bridge will be rehabilitated in phases to allow continued traffic use. Federal bridge grant of $9,745,600
requires a 20% local match. A bond issue for the City match was issued in 2015 with the Interurban Ave S.
FINANCIAL Through Estimated
in $000's
2015 2016 2017
2018 2019 2020 2021 2022 BEYOND TOTAL
EXPENSES
' Project Location
• `'
~.� O
N
7 r .
,
Am
Design
1,249
104
.a
t
N
81 . :.
I
➢I�
9
m N
IIII
\\
Lf 1
1,353
Land (R/VV)
100
4
se blIBB
i
100
Const. Mgmt.
1,124
I
1,124
Construction
9,745
9,745
TOTAL EXPENSES
1,249
204
10,869
0'
0
0
0
0
0
12,322
FUND SOURCES
Awarded Grant
905
163
8,677
9,745
Proposed Grant
0
Fund Balance -Bond
344
41
2,192
2,577
Mitigation
0
City Oper. Revenue
0
0
0
0
0'
0
0
0
0
0
TOTAL SOURCES
1,249
204
10,869
0
0
0
0
0
0
12,322
2017 - 2022 Capital Improvement Program
10
157
' Project Location
• `'
~.� O
N
7 r .
,
Am
.a
t
N
81 . :.
I
➢I�
9
m N
IIII
\\
Lf 1
l33
4
se blIBB
i
2017 - 2022 Capital Improvement Program
10
157
158
City of Tukwila
City Council Transportation & Infrastructure Committee
TRANSPORTATION & INFRASTRUCTURE COMMITTEE
Meeting Minutes
April 23, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Thomas McLeod, Chair; De'Sean Quinn, Zak Idan
Staff: David Cline, Henry Hash, Steve Carstens, Dave Sorensen, Jack Pace, Jaimie
Reavis, Cyndy Knighton, Gail Labanara, Laurel Humphrey
CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
BNSF Flagging and Inspection Cost Increases
Staff is seeking Council approval of BNSF's increased flagging and inspection costs for the
remainder of the Boeing Access Road over BNRR Bridge Rehabilitation Project. An Overpass
Agreement currently in effect allows the City and its contractor to work in the BNSF right-of-
way and pays for the required railroad flagging and inspection services performed by BNSF.
The original flagging and inspection fees were estimated at $149,428, and the additional
$300,000 was calculated based upon average charges from the previous six months. The
project contingency is sufficient to cover this additional cost. Committee members expressed
concern about the change in cost and asked staff to communicate with BNSF to ensure there
are no further increases. The Committee decided to place this item under New Business at the
May 7, 2018 Council meeting rather than the Consent Agenda to give staff opportunity to
explain the change. UNANIMOUS APPROVAL. FORWARD TO MAY 7, 2018 REGULAR
MEETING.
B. Bid Award: 2018 Overlay and Repair Program
Staff is seeking Council approval to award a construction bid to ICON Materials in the amount of
$955,945.50 for the 2018 Overlay and Repair Program. Construction will include pavement repairs
and an asphalt overlay at four locations in the City as determined by the pavement condition index
rating on which all roads in the City are evaluated. ICON was the low bidder and constructed last
year's overlay program and staff was very happy with their work. Chair McLeod heard from a
resident with professional experience in road paving who shared personal opinions about the
responsive bidders. Chair McLeod asked what compels the City to go with the lowest responsive
bidder and staff replied this is state law. Unless the City has a specific negative experience with a
company, it cannot legally turn down the lowest responsive bid. Councilmember Quinn noted that
funding of this program should be evaluated with regard to the 2019-2020 budget. The Committee
decided to place this item under New Business rather than the Consent Agenda of the May 7, 2018
Regular Meeting. UNANIMOUS APPROVAL. FORWARD TO MAY 7, 2018 REGULAR MEETING.
159
160
COUNCIL AGENDA SYNOPSIS
Initials
[fleeting Date
Prepared by
Alayor� res ar
Council review
05/07/18
HH 4,is
C.vn:ccORY ❑ Discussion
1Itg Date
ul'..
❑ Resolution
1ltg Date
❑ Ordinance
.11tg Date
05/07/18
❑ Public Hearing
11tg Date
❑ Other
1ltg Date
I1 Bidizvard
1ltg Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police
11 Pa-
SPONSOR'S The 2018 Annual Overlay & Repair Program was advertised for bids on March 22 and 29
SUNINI.\RY and four bids were opened April 5, 2018. The apparent low bid of $955,945.50 was
submitted from Icon Materials. Four locations are scheduled for asphalt overlay throughout
the City in 2018, including a portion of the Fort Dent parking lot. Council is being asked to
award the bid to Icon Materials in the amount of $955,945.50.
RI .\ -II ?\ 'I :D BY ❑ COW N tg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 04/23/18 COMMITTEE CHAIR: THOMAS
' Transportation
ITEM INFORMATION
ITEM No.
7.B.
CAS NIUNIBIIR:
STAFF SPONSOR: HENRY HASH
ORIGIN .AI. AGI.NI).A DATN: 05/07/18
AGF.ND.A ITI:NI TrrI.I2018 Annual Overlay & Repair Program
Bid Award to Icon Materials
C.vn:ccORY ❑ Discussion
1Itg Date
❑ Motion
1Itg Date
❑ Resolution
1ltg Date
❑ Ordinance
.11tg Date
05/07/18
❑ Public Hearing
11tg Date
❑ Other
1ltg Date
I1 Bidizvard
1ltg Date
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police
11 Pa-
SPONSOR'S The 2018 Annual Overlay & Repair Program was advertised for bids on March 22 and 29
SUNINI.\RY and four bids were opened April 5, 2018. The apparent low bid of $955,945.50 was
submitted from Icon Materials. Four locations are scheduled for asphalt overlay throughout
the City in 2018, including a portion of the Fort Dent parking lot. Council is being asked to
award the bid to Icon Materials in the amount of $955,945.50.
RI .\ -II ?\ 'I :D BY ❑ COW N tg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 04/23/18 COMMITTEE CHAIR: THOMAS
' Transportation
Cmte
❑ Planning Comm.
MCLEOD
RECOMMENDATIONS:
SPONSOR/ADMIN•
CONIMI
Public Works
imI` Unanimous Approval; Forward to Regular New Business
COST IMPACT / FUND SOURCE
FAITNDrI'URI: RI: jt'IRr:D AMOUNT BUDGETED APPROPRIATION REQUIRED
$955,945.50 $1,150,000.00 $0.00
Fund Source: 104 ARTERIAL STREETS & 301 PARKS (PAGES 18 & 34, 2017 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
05/07/18
MTG. DATE
ATTACHMENTS
05/07/18
Informational Memorandum dated 04/20/18
Vicinity Map
2017 CIP, page 18
Consultant Recommendation Letter
Bid Tabulation
Minutes from the Transportation & Infrastructure Committee meeting of 04/23/18
162
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director ! Ji
BY: David Sorensen, Project Manager
DATE: April 20, 2018
CC: Mayor Ekberg
SUBJECT: 2018 Overlay and Repair Program
Project No. 91810401
Bid Award
ISSUE
Award the bid for construction of the 2018 Overlay and Repair Program.
BACKGROUND
The Overlay and Repair Program preserves and maintains the street structure in a safe and useable
condition. Construction will include pavement repairs and an asphalt overlay at four locations citywide
including the Fort Dent parking lot, as well as other incidental items of work.
ANALYSIS
A call for bids was advertised for the 2018 Overlay and Repair Program on March 22 and 29, 2018.
Four bids were opened on April 5, 2018. The lowest apparent bidder was ICON Materials with a bid of
$955,945.50. The Engineer's Estimate was $1,137,680.00. There were no bidding errors. Based on the
bidding results, the project design consultant KPG concurred to award the 2018 Overlay and Repair
Program to the apparent low bidder, ICON Materials.
BUDGET AND BID SUMMARY (All amounts include sales tax)
Bid Results
Bid Schedule "A" $ 838,423.50
Contingency (5%) 41,921.18
Bid Schedule "B" Fort Dent 117,522.00
Contingency (5%) 5,876.10
Total $1.003.742.78
Engineer's Estimate
$1,012,575.00
125,105.00
0.00
$1,137,680.00
2018 Budget
$1,050,000.00
100,000.00
0.00
$1,150.000.00
RECOMMENDATION
Council is being asked to award construction for the 2018 Overlay and Repair Program to ICON
Materials in the amount of $955,945.50 and consider this item on the Consent Agenda of the May 7,
2018 Regular Meeting.
attachments Vicinity Map
Page 18, 2017 CIP
Consultant Recommendation
Bid Tabulation
W:1PW EngIPROJECTSIA- RW & RS Projects\Annual Overlay & Repair Programs12018 Overlay & Repair Program (91810401)1DesigntAd and AwardVAwardlDocs to TIC Bid Award
163
164
2018 Overlay Program
Vicinity Map
165
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Annual Overlay and Repair Program Project No. 9xx10401
DESCRIPTION: Select, design and construct asphalt and concrete pavement overlays of arterial and residential streets.
JUSTIFICATION: Preserve and maintain the street structure in a safe and useable state by resurfacing before failure which also
minimizes costs. Some individual sites may be coordinated with water, sewer, and surface water projects.
STATUS: Each year various sections of roadway throughout the City are designed and constructed for asphalt overlay.
MAINT. IMPACT: Reduces annual maintenance.
COMMENT: Ongoing project. Only one year actuals shown in first column.
FINANCIAL Through Estimated
in $000's
2015 2016 2017
2018
2019
2020
2021
2022
BEYOND TOTAL
EXPENSES
Design
123
135
150
150
175
175
200
200
200
1,508
Land (R/W)
0
Const. Mgmt.
276
175
200
200
225
225
250
250
275
2,076
Construction
1,289
1,260
1,050
1,050
1,330
1,340
1.350
1,350
1.375
11;394
TOTAL EXPENSES
1,688
1,570
1,400
1,400
1,730
1,740
1,800
1,800
1,850
14,978
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
City Oper. Revenue
1,688
1,570
1;400
1,400
1,730
1,740
1,800
1,800
1,850
14,978
TOTAL SOURCES
1,688
1,570
1,400
1,400
1,730
1,740
1,800
1,800
1,850
14,978
2017 - 2022 Capital Improvement Program
166
18
SEATTLE .TACOMA
April 6, 2018
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
RE: 2018 Overlay and Repair Program
Dear Mr. Sorensen,
On April 5, 2018 sealed bids were received and opened for the 2018 Overlay and Repair Program. Four (4) bids
were submitted, with the results of the bids and Engineer's Estimate as follows:
#
Bidder's Name
Written Bid
Governed Bid
$1,137,680.00
Engineer's Estimate
$1,137,680.00
01
ICON Materials
$ 955,945.50
$ 955,945.50
02
Watson Asphalt Paving, Inc.
$ 1,152,612.20
$ 1,152.612.20
03
Miles Resources
$ 1,346,472.50
'_ $ 1,346,472.50
04
Lakeside Industries
$ 1,392,448.10
$ 1,422,698.10
ICON Materials (dba CPM Development Corporation) is the apparent low bidder. As requested, KPG has
completed the verification for ICON Materials for the 2018 Overlay and Repair Program for their bid in the amount
of $955,945.50.
We have checked the status of ICON Materials and their proposed subcontractors on the Washington State Labor
and Industries web page to confirm they are currently insured, bonded, and licensed. Additionally, no strikes or
debarment records arose federally or statewide regarding ICON Materials.
We phoned the references listed in ICON's bid and were able to speak with several of them. Jeff Huynh with the
City of Federal Way worked with them on the 2014 Overlay project. He said that they did great, there were no
concerns on the project and he would be happy to work with them again. Jason Brant with the City of Kent said that
they were attentive, their office was ran very smooth and they finished ahead of schedule on the 2017 Street Patch
and Overlay project. Lastly, Steve Murdoch, with CA Carey Corporation, gave them an A+ rating and said that they
were a great contractor!
It is KPG's recommendation that the City of Tukwila's 2018 Overlay and Repair Program be awarded to ICON
Materials.
We have enclosed the contractor Bid Tabulation, ICONs verification package and reference checks for your review.
Respect ally,
Kelly Clark
Project Manager
KPG, Inc.
Cc: Project Files
167
168
CITY OF TUKWILA - DEPARTMENT OF PUBLIC WORKS
2018 Ovetlay Program
Engineers Estimate - BID
Project No. 17135
311912018
KPG
Total
!- Engineers Estimate II Icon Materials I Watson Asphalt Paving Co. Inc. I Miles Resources, LLC Lakeside Industries
No. $°No10n
Item II Quantity I Unit I Unit Cost I Total Cost II Unit Cost I Total Cost I Unit Cost Total Cost Unit Cost Total Cost I Unit Cost Total Cost
-
ROADWAY _ --- - - - - -
1
1-04
Unexpected Site Changes
1
FA
a 3.000.00
$ 3,000.00
$ 3,000.00 $ 3,000.00
$ 15,500.00 $ 15,500.00'
$ 1,500.00 $ 1,500.00
$ 1.600.00 $ 1,600.00
$ 50,000.00 $ 50,000.00
$ 80,000.00 $ 80,000.00'
$ 108.00 $ 4,320.00
$ 55.00 $ 18,150.00
$ 15.00 $ 8,550.00
$ 1,350.00 $ 1,350.00
$ -
$ 40.00 $ 800.00
$ 15.00 $ 600.00
$ 63.00 $ 10,710.00
. $ 126.00 $ 20,160,00
$ 81.00 $ 59,940.00
$ 81.00 $ 243,000.00
$ 134,00 $ 20,100.00
$ 134.00 $ 5,360.00
$ 220.00 $ 2,200.00
$ -
$ 2.30 $ 506,00
$ 3.60 $ 95,616.00
$ 3,000.00 $ 3,000,00
$ 593.00 $ 15,418.00
$ 3,000.00 $ 3,000.00
$ 58.00 $ 1,218.00
$ 41.50 $ 19,090.00
$ 62.00 $ 1,240.00
$ 36.50 $ 1,825.00
5 100.00 $ 8,000.00
$ 593.00 $ 2,965,00
$ 3,000.00 $ 3,000.00
$ 10,000.00 $ 10,000.00
$ 1,500.00 $ 1,500.00
$ 1,500.00 $ 1,500.00
$ 76,000.00 $ 76 000.00
$ 122,700.00 $ 122,700.00
$ 130.00 $ 5,200.00
$ 45.00 $ 14,850.00
$ 30.00 $ 17,100.00
$ 1,500.00 $ 1,500.00
$ - $ -
$ 40.00 $ 800.00
$ 50.00 $ 2,000.00
$ 110.00 $ 18,700.00
$ 88.00 $ 14,080.00
$ 97.00 $ 71,780.00
$ 89.00 $ 267,000.00
$ 155.00 $ 23,250.00
$ 165.00 $ 6,600.00
$ 200.00 $ 2,000.00
$ -
$ 3.00 $ 660.00
$ 5.00 $ 132,800,00
$ 3,000.00 $ 3,000.00
$ 400.00 $ 10,400.00
$ 3,000.00 5 3,000.00
$ 60.00 $ 1,260.00
$ 48,00 $ 22,080.00
$ 78.00 $ 1,560.00
$ 39.00 $ 1,950.00
$ 105.00 $ 8,400.00
$ _ 400.00 $ 2,000.00
$ 3,000.00 $ 3,000.00
$ 10,000.00 $ 10,000.00
$ 1.500.00 $ 1,500.00
$ 1,000.00 $ 1,000.00
$ 75,000.00 $ 75,000.00
$ 180,000.00 $ 180,000.00
$ 150.00 $ 6,000.00
$ 47.00 $ 15,510.00
$ 25.00 $ 14,250.00
$ 1,000.00 $ 1,000.00
$ -
$ 75.00 $ 1,500.00
$ 50.00 $ 2,000.00
$ 60.00 $ 10,200.00
$ 250.00 $ 40,000.00
$ 115.00 $ 85,100.00
$ 98.00 $ 294,000.00
$ 180.00 $ 27,000.00
$ 290.00 $ 11,600.00
$ 150.00 $ 1,500.00
$ - $ -
5 1.00 $ 220.00
$ 6.00 $ 159,360.00
$ 3,000.00 $ 3,000.00
$ 700.00 $ 18,200.00
$ 3,000.00 $ 3,000.00
$ 100.00 $ 2,100.00
$ 70.00 $ 32,200.00
$ 70.00 $ 1,400.00
$ 65.00 $ 3,250.00
$ 140.00 $ 11,200.00
$ 700.00 $ 3.500.00
$ 3,000.00 $ 3,000.00
$ 20,000.00 $ 20,000.00
$ 1,500.00 $ 1,500.00
$ 2,000.00 $ 2,000.00
$ 250,000.00 $ 250,000.00
$ 225,000.00 $ 225,000.00
$ 100.00 $ 4,000.00
$ 60.00 $ 19,800.00
$ 30,00 $ 17,100,00
$ 2,500.00 $ 2,500.00
$ -
$ 75.00 $ 1,500.00
$ 25.00 $ 1,000.00
$ 35.00 $ 5,950,00
$ 75.00 $ 12,000.00
$ 100.00 $ 74,000.00
5 80.00 $ 240,000.00
$ 150.00 $ 22,500.00
$ 200,00 $ 8,000.00
$ 200.00 $ 2,000.00
$ _
$ 2.00 5 440.00
$ 5.00 $ 132,800.00
$ 3,000.00 $ 3,000.00
$ 400.00 $ 10,400.00
$ 3,000.00 $ 3,000.00
$ 100.00 $ 2,100.00
$ 53.60 $ 24,656.00
$ 55.50 $ 1,110.00
$ 51.75 $ 2,587.50
$ 111.00 $ 8,880.00
$ 400.00 $ 2.000.00
2
1-05
ADA Features Surveying
1
LS
S 10.000.00
$ 10,000.00
3
1-07
Resolution of Utility Conflicts
1
FA
1. 1.500.00.
$ 1,500.00
4
1-07
SPCC Plan
1
LS
1 2,000.00
$ 2.000.00
5
1-09
Mobilization
1
LS
5• 80.000.00
$ 80.000.00
6
1-10
Proiect Temporary Traffic Control
1
LS
S 78,000.00
$ 78,000.00
7
1-10
Off -Duty Uniformed Police Officer
40
HR
1 120.00
$ 4,800.00
8
2-02
Cement Conc. Sidewalk Removal Incl. Haul
330
SY
$'. 60.00
$ 19.800.00
9
2-02
Cement Conc. Curb Removal Incl. Haul
570
LF
25.00
$ 14,250.00
10
2-02
Removal of Structure and Obstruction
1
LS
1 2.500.00
5 2,500,00
63
2-02
Roadway Excavation Incl. Haul
200
CY
1'• 90.00
$
11
2-03
Unsuitable Foundation Excavation Incl. Haul
20
CY
3. 95.00
$ 1,900.00
12
2-03
Gravel Borrow Incl. Haul
40
TON
5'. 25.00
$ 1,000.00
13
4-04
Crushed Surfacing Top Course
170
TON
3'• 60.00
$ 10.200.00
14
5-04
Pavement Repair Excavation Incl. Haul
160
CY
3'• 90.00
$ 14,400.00
15
5-04
MMA Cl. 1/2" PG 64-22
740
TON
5. 100.00
$ 74,000.001
16
5-04
HMA Cl. 1/2" PG 70-22
3.000
TON
5 110.00
$ 330.000.00
17
5-04
HMA for Pavement Repair Cl. 1/2" PG 64-22
150
TON
1. 150.00
$ 22,500.00
18
5-04
HMA for Pavement Repair Cl. 1/2" PG 70-22
40
TON
1. 175.00
$ _ 7,000.00
19
5-04
Temporary Pavement
10
TON
1. 175.00
$ 1,750.00
$
1,500.00
'SIDE
BALK
LF
T. 5.00
20
5-04
Thickened Edge
220
LF
1. 3,00
$ 660.00
21
5-04
Planing Bituminous Pavement
26.560
SY
5 5.00
$ 132.800.00
22
5-04
Joint/Crack Sealing
1
FA
5 3,000.00
$ 3,000.00
23
7-12
Adjust Water Valve
26
EA
5 500.00
$ 13,000.00
24
8-01
Erosion/Water Pollution Control
1
FA
5 3.000,00
$ 3.000.00
25
8-01
Inlet Protection
21
EA
5 80.00
$ 1.680,50
26
8-04
Cement Conc. Curb and Gutter
460
LF
$ 40.00
$ 18.400.00
27
8-04
Reinforced Cement Conc. Curb and Gutter
20
LF
1'. 60.00
$ 1,200.00
28
8-04
Integral Curb
50
SF
1. 30.00
$ 1,500.00
29
8-06
Cement Conc. Driveway Entrance
80
SY
1. 80.00
$ 6,400.00
30
8-13
Adiust Monument Case and Cover
i 5
EA
1. 700,00
$ 3,500.00
irRA5"FIC
SIGNALS
31
8-20 Traffic Signal Modifications (Southcenter
Blvd & Macadam Rd S)
1 LS
$ 23.000.00 $ 23.000.00
$ 27,000.00 $ 27,000.00
$ 16.200.00 $ 16.200.00
$ 30,000.00 $ 30,000.00 $ 30,000.00 $ 30,000.00
$ 18.000.00 $ 18.000.00, $ 20.000.00 $ 20,000.00
$ 50,000.00 $ 50,000.00
$ 50,000.00 $ 50,000,00
32
8_20 Traffic Signal Modifications (Southcenter
Blvd & 61st Ave SI
I 1 LS
$ 13.000.00 $ 13,000.00
SIDEWALK
33 8-14 (Cement Conc. Sidewalk
11 300 I SY I $ 70.001 $ 21,000.00
$ 46.50 $ 13,950.00
$ 2,830.00 $ 14,150.00
$ -
$ 44.00 $ 1,540.00
$ 53.00 5 15,900.00
$ 3,600.00 5 18,000.00
$ -
$ 48,_00 $ 1,680.00
$ 85.00 $ 25,500.00
$ 3,100.00 $ 15,500.00
$ - $ -
$ 75.00 $ 2,625.00
$ 67.60 $ 20,280.00
$ 2,455.00 $ 12,275.00
$ -
$ 60.00 $ 2.100.00
34 8-14 (Cement Conc. Curb Ramp
II 5 I EA $ 2,700.00 I $ 13,500.00
__
-on
II I $ 3.500.00 I
35 I 8-26 IN -Skid Surface Treatment
II 35 I SF 15 25.00 1 $ 875.00
STORM SEWER
36 I 7-05 !Adjust Catch Basin
5 12 1 EA I $ 800.00 1 5 9,600.00 5 863.00 5 10,356.00 $ 500.00 $ 6300.00
$ 1300.00 $ 12,000.00 $ 550.00 5 6,600.00
$ 25.00 $ 1.000.00 $ 17,00 $ 680.00
37 I 7-05 'Storm Drain Marker
0 40 I EA I $ 30.00 I $ 1,200.00 $ 18.00 $ 720.00 $ 20.40 $ 816.00
SANITARY SEWER
38 1 7-05 I A+yu.r Manhole N 14 I EA I $ 900.00 I $ 12.600.00 1 3 863.00 5 12.082.00 I $ 500.00 $ 7,000.00 1 0 1,00.0.00 5 14,000.00 15 550.00 $ 7.700.00
TRAFFIC CONTROL DEVICES
39
8-09 'Raised
Pavement Marker Type 1
14
HUND
h 500.00
5 7.000.00
5 158.50 5 2,219.00
$ 410.00 $ 1,640.00
$ 1,600.00 $ 1,600.00
$ 53.50 $ 2,354.00
$ 190.00 $ 380.00
$ 7.00 $ 1,400.00
$ 4.25 $ 1,147.50
$ 4,25 $ 425.00
$ 3.00 $ 360.00
$ 1.60 $ 6,992.00
$ 1.60 $ 80.00
$ 0.22 $ 1.166.00
5 176.40 5 2,469,60
$ 456.00 $ 1,824.00
$ 3,500.00 $ 3,500,00
$ 59.40 $ 2,613.60
$ 210.00 $ 420.00
$ 8.20 $ 1,640.00
$ 4.70 $ 1,269.00
$ 4.80 $ 480.00
$ 3.30 $ 396.00
$ 1.80 $ 7,866.00
$ 0.70 $ 35,00
$ 0.50 $ 2,650.00.
$ 200.00 $ 2,800.00
$ 450.00 $ 1,800,00
$ 2,000.00 $ 2,000.00
$ 60.00 $ 2,640.00
$ 200.00 $ 400.00
$ 8.00 $ 1.600.00
$ 5.00 $ 1,350.00
$ 5.00 $ 500.00
$ 4.00 $ 480.00
$ 2.00 $ 8,740.00
$ 1.50 $ 75.00
$ 1.50 $ 7.950.00
$ 147,00 $ 2,058.00
$ 380.00 $ 1,520.00
$ 5,000.00 $ 5,000.00
$ 49.50 $ 2,178.00
$ 175.00 $ 350,00
$ 6.80 $ 1,360.00
$ 3.90 $ 1,053.00
$ 4.00 $ 400.00
$ 2.75 $ 330.00
$ 1,45 $ 6,336.50
$ 0.57 $ 28.50
$ 1.00 $ _ 5,300.00
40
8-09
Raised Pavement Marker Type 2
4
HUND
500.00
5. 2.000.00
41
8-21
Permanent Signing
1
LS
$ 2.500.00
1 2,500.00
42
8-22
Plastic Traffic Arrow
44
EA
5 80.00
5. _ 3.520.00
43
8-22
P'laalk Traffic Letter _
2
FA
100.00
$ 200.00
44
8-22
Plastic Stop Line
200
LF
1. 50.00
5 10,000.00
45
8-22
Plastic Crosswalk Line _
270
SF
l; 8.00
1 2.160.00
46
8-22
Plastic Line. 12 Inch
100
LF
I, 3.00
€ 300.00
47
8-22
Plastic Line. 8 Inch
120
LF
5 3.00
5 360.00
48
8-22
Plastic Line, 4 Inch
4.370
LF
11 1.00
1 4.370.00
49
_ 8-22
Paint Line, 4 Inch
50
LF
1; 1.00
5 50.00
50
8-23
Temporary Pavement Markings
5.300
LF
Si 0.50
5 2.650.00
ROADSIDE DEVELOPMENT
51 I 8-02 'Topsoil Type A II 10 I CY 1 $ 45.00 $ 450.0011$ 350.00 $ 3,500.00 $ 250.00 $ 2,500.00
$ 100.00 $ 1,00000 $ 200.00 $ 2,000.00
$ 4.00 $ 4,000.00 $ 5.00 $ 5.000.00
$ 3.000.00 $ 3.000.00 $ 3,000.00 $ 3.000,00
52 8-02 Edge Restoration II 1.000 1 LF I $ 4.00 I $ 4,000.00 II $ 5.00 $ 5,000.00 $ 4.80 $ 4,800.00
53 8-02 Property Restoration II 1 1 FA 15 3.000.00 I $ 3,000.00 II $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3.000.00
FRANG)USE UTILITY ITEMS
54 1 8-19 'Adjust Franchise Utility ManhbleNault 11 7 1 EA 15 900.00 I $ 6.300.00 11 $ 1,100.00 $ 7,700.00$ 1,000.00 5 7,000.00 $ 1,850.00 $ 12,950.00 $ 850.00 $ 5,950.00
55 I 8-19 'Adjust Gas Valve II 8 I EA 15 650.00 I $ 5.200.00 II 5 593.00 $ 4.744.00 I $ 400.00 $ 3,200.00 I $ _ 700.00 $ 5.600.00 I $ 400.00 $ 3,200.00
Subtotal $ 1,012,57511 I $ 838,423.501 I $ 989,729.201 1 $ 1,195,100.001 1 5 1,297,522.50
NoSectio
No. n
Item
Quantity
Unit Unit Cost
Total Cost
ROADWAY
56
1-04
Unexpected Site Changes _
1
FA
$ 1,000.00
5
1.000.00
$ 1,000.00 $ 1,000.00
$ 1,600.00 $ 1,600.00
$ 8,100.00 $ 8,100.00
$ 6,800.00 $ 6,800.00
$ 55.00 $ 3,850.00
$ 15.00 $ 2,100.00
$ 1,350.00 $ 1,350.00
$ 83.00 $ 16,600.00
$ 40.00 $ 2,400.00
$ 63.00 $ 630.00
$ 81.00 $ 36,450.00
$ 21.00 $ 1,680.00
$ 593.00 $ 593.00
$ 58.00 $ 580.00
$ 67.50 $ 8,775.00
$ 36.50 $ 1,625.00
$ 1,000.00
$ 500.00
$ 19,200.00
$ 18,500.00
$ 60.00
$ 50.00
$ 500.00
$ 90.00
$ 40.00
$ 150.00
$ 100,00
$ 75.00
$ 900.00
$ 60.00
$ 72.00
$ 39.00
$ 1,000.00
$ 500.00
$ 19,200.00
$ 18,500.00
$ 4,200.00
$ 7,000.00
$ 500.00
$ 18,000.00
$ 2,400.00
$ 1,500.00
$ 45,000.00
$ 6,000.00
$ 900.00
$ 600.00
$ 9,360.00
$ 1.950.00
$ 1,000.00
$ 1,000.00
$ 10,000.00
$ 10,000.00
$ 55.00
$ 50.00
$ 1,000.00
$ 115.00
$ 90.00
$ 100.00
$ 110,00
$ 125.00
$ 700.00
$ 100,00
$ 50.00
$ 65.00
$ 1,000.00
$ 1,000.00
$ 10,000.00
$ 10,000.00
$ 3,850.00
$ 7,000.00
$ 1,000.00
$ 23,000.00
$ 5,400.00
$ 1,000.00
$ 49,500.00
$ 10,000.00
$ 700.00
$ 1,000.00
$ 6,500.00
$ 3,250.00
$ 1,000.00
$ 1,000.00
$ 20,000.00
$ 10,000.00
$ 60.00
$ 30.00
$ 1,500.00
$ 75.00
$ 75.00
$ 35.00
$ 85.00
$ 25.00
$ 400.00
$ 100.00
$ 39.30
$ 51.75
$ 1,000.00
$ 1,000.00
$ 20,000.00
$ 10,000.00
$ 4,200.00
$ 4,200.00
$ 1,500.00
$ 15,000,00
$ 4,500.00
$ 350.00
$ 38,250.00
$ 2,000.00
$ 400.00
$ 1,000.00
$ 5,109.00
$ 2,587.50
57
1-07
SPCC Plan
1
LS
5 1,000.00
$
1.000.00
58
1-09
Mobilization
1
LS
5 10.000.00
$
10,000.00
59
1-10
Project Temporary Traffic Control
1
LS
5 10.000.00
5
10,000.00
60
2-02
Cement Conc. Sidewalk Removal Incl. Haul
70
SY
5 60.00
1
4.200.00
61
2-02
Cement Conc. Curb Removal Incl. Haul
140
LF
3 25.00
1.
3,500.00
62
2-02
Removal of Structure and Obstruction
1
L5
5 1,000.00
11
1,000.00
63
2-02
Roadway Excavation Incl. Haul
200
CY
90.00
$
18.000.00
64
2-03
Unsuitable Foundation Excavation Incl. Haul
60
CY
5 95.00
5
5,700.00
65
4-04
Crushed Surfacing Top Course
10
TON
5 60.00
5
600.00
66
5-04
HMA Cl. 1/2 PG 64-22
450
TON
$ 100.00
5
45.000.00
67
5-04
HMA Speed Bump
80
LF
5 5.00
5
400.00
68
7-12
Adjust Water Valve
i
EA
5 500.00
Si
500.00
69
8-01
Inlet Protection
10
EA
:6 80.00
5
800.00
70
8-04
Cement Conc. Curb and Gutter
130
LF
1 40.00
$
5,200.00
71
8-04
Integral Curb
50
SF
$ 30.00
$
1,500.00
'SIDE
BALK
172
8-14
Cement Conc. Sidewalk 70 1 SY $ 70.00 $
4,900.00
$ 92.50 $ 6,475.00 $ 98.00
$ 3,000.00 $ 6,000.00 $ 3,600,00
$ 6,750.00 $ 6.750.00 $ 8.300.00
$ 6,860.00
$ 7,200.00
$ 8.300.00
$ 70.00
$ 3,100.00
$ 3,000.00
$ 4,900.00 $ 56.40
$ 6,200.00 $ 2,455.00
$ 3,000.00 $ 2,420.00
$ 3,948.00
$ 4,910.00
$ 2.420 00
73
8-14
Cement Conc. Curb Ramp II 2 EA $ 2,700.00 $
5,400.00
74
8-14
Dual Cement Conc. Curb Ramp H 1 EA 5 3,500.00 $
_ 3,500.00
STORM
SEWER
75
7-05
.Oi '.r:°i Drain Marker 5 5 I EA I $ 30.00 5
150.0011 5 18.00 $ 90.00 1 $ 20.40
$ 102.00 1 $ 25.00
$ 125.00 I $ 17.00
5 85.00
IC CONTROL
DEVICES
76
8-22
Paint Line, 4 Inch 730 I LF I 1.00 1 $
730.00 $ 0.60 $ 438.00 1 $ 0.70
$ 511.00 I $ 0.75
$ 547.50 1 $ 0,57
5 416.10
'ROADSIDE
DEVELOPMENT
77
8-02
Topsoil TvoeA II 5 CY $ 45.00 $ _
22500
$ 350.00 5 1,750.00 $ 200.00
11 $ 500.00 $ 500.00 $ 500.00
$ 1,000.00
$ 500,00
$ 100.00
$ 500.00
$ 500.00 $ 200.00
$ 500.00 $ 500.00
$ 1,000.00
$ 500.00
78
8-02
Property Restoration II 1 FA $ 500.00 $
500.00
FRANCHISE UTILITY
ITEMS
79 8-19
Adjust Gas Valve 11 2 I EA I $ 650.00 1 $
1.300.00 1 $ 593.00 $ 1,186.001 $ 900.00
$ _ 1,000.00 1 $ 700.00
5 1,400.00 1 $ 400.00
$ 800.00
Subtotal 5
125,105 EiMilEELI$
162,883.00 1
$ 151.372.501
$ 125,175.60
SCHEDULE A TOTAL ESTIMATED CONSTRUCTION COST $ 1,012,575
SCHEDULE B TOTAL ESTIMATED CONSTRUCTION COST $ 125,105
TOTAL ESTIMATED CONSTRUCTION COSTI $ 1,137,680.00
5 038,423,50
117,522.00
$ 966,6146.60
5 989,729.20
$ 192,803.00
$ 1,152,61220
$ 1,19:.160.00
5 355.372,50
3 1,346,472.50
5 1.297,522.50
5 125,175.60
I $ 1,422,698.10
Lakeside
Calculations appear
to be correct,
however, their total is
incorrect
Lakeside
Calculations appear
to be correct,
however, their total is
incorrect
169
170
City of Tukwila
City Council Transportation & Infrastructure Committee
TRANSPORTATION & INFRASTRUCTURE COMMITTEE
Meeting Minutes
April23, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall
Councilmembers: Thomas McLeod, Chair; De'Sean Quinn, Zak Idan
Staff: David Cline, Henry Hash, Steve Carstens, Dave Sorensen, Jack Pace, Jaimie
Reavis, Cyndy Knighton, Gail Labanara, Laurel Humphrey
CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m.
I. PRESENTATIONS
II. BUSINESS AGENDA
A. BNSF Flagging and Inspection Cost Increases
Staff is seeking Council approval of BNSF's increased flagging and inspection costs for the
remainder of the Boeing Access Road over BN RR Bridge Rehabilitation Project. An Overpass
Agreement currently in effect allows the City and its contractor to work in the BNSF right-of-
way and pays for the required railroad flagging and inspection services performed by BNSF.
The original flagging and inspection fees were estimated at $149,428, and the additional
$300,000 was calculated based upon average charges from the previous six months. The
project contingency is sufficient to cover this additional cost. Committee members expressed
concern about the change in cost and asked staff to communicate with BNSF to ensure there
are no further increases. The Committee decided to place this item under New Business at the
May 7, 2018 Council meeting rather than the Consent Agenda to give staff opportunity to
explain the change. UNANIMOUS APPROVAL. FORWARD TO MAY 7, 2018 REGULAR
MEETING.
B. Bid Award: 2018 Overlay and Repair Program
*Staff is seeking Council approval to award a construction bid to ICON Materials in the amount of
$955,945.50 for the 2018 Overlay and Repair Program. Construction will include pavement repairs
and an asphalt overlay at four locations in the City as determined by the pavement condition index
rating on which all roads in the City are evaluated. ICON was the low bidder and constructed last
year's overlay program and staff was very happy with their work. Chair McLeod heard from a
resident with professional experience in road paving who shared personal opinions about the
responsive bidders. Chair McLeod asked what compels the City to go with the lowest responsive
bidder and staff replied this is state law. Unless the City has a specific negative experience with a
company, it cannot legally turn down the lowest responsive bid. Councilmember Quinn noted that
funding of this program should be evaluated with regard to the 2019-2020 budget. The Committee
decided to place this item under New Business rather than the Consent Agenda of the May 7, 2018
Regular Meeting. UNANIMOUS APPROVAL. FORWARD TO MAY 7, 2018 REGULAR MEETING.
171
172
City of Tukwila
Allan Ekberg, Mayor
Mayor's Office - David Cline, City Administrator
The City of opportunity, the community of choice
TO: Mayor Ekberg
Councilmembers
FROM: David Cline, City Administrator
DATE: May 2, 2018
SUBJECT: Report for May 7, 2018 Regular Council Meeting
The City Administrator Report is meant to provide the Council, staff and community an update
on the activities of the City and on issues that concern Tukwila. Please let me know if you
have any questions or need additional information about any of the following items.
I. Intergovernmental Update
• International Rescue Committee (IRC) Reception: On April 11 Mayor Ekberg
attended a reception at the International Rescue Committee with their President and
CEO David Miliband.
• Seattle Southside Chamber of Commerce Tourism Luncheon: Mayor Ekberg and
Business Relations Manager Brandon Miles attended the Seattle Southside Chamber of
Commerce Tourism Luncheon on April 13.
• US Citizenship Naturalization Ceremony: On April 18 Mayor Ekberg was the Keynote
Speaker at a US Citizenship Naturalization Ceremony held at the US Citizenship and
Immigration Services in Tukwila.
• Meeting with King County Parks: An interdepartmental team from Police, Fire, Public
Works, Parks and DCD met with King County Parks to discuss the extension of the
Green River trail from Cecil Moses Park to the City of Seattle city limits. The proposed
alternative is to make W. Marginal Place S. a one-way street southbound and convert
the northbound lane into a 9 -12 -foot -wide trail with shoulders. Discussion included
design, permitting and public outreach.
• Sound Transit 1-405 Bus Rapid Ride Transit Meeting: Community Development staff
attended the first Interagency Meeting for the Sound Transit 1-405 Bus Rapid Ride
Transit, a 37 -mile corridor from Lynnwood to Burien along 1-405 and SR 518 with
service every 10-15 minutes with up to 19 hours of service daily. Tukwila International
Boulevard station will have to accommodate additional bus traffic and may need station
site design changes. No stop is planned at the Commuter Rail Station at this time.
II. Community Events
• City Hall Chat with Foster High Students: On April 13 Mayor Ekberg joined Council
President Seal, and Councilmembers Idan and Kruller in meeting with members of the
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov
173
City Administrator's Report
May 2, 2018
Page 2
Teens for Tukwila and other Foster High students here in the Council Chamber at City
Hall. Teens for Tukwila members facilitated and led the entire event which included
introductions, ice breaker activities, Q&A time, and a reflection activity at the end.
During the Q&A period each student was given the opportunity to ask one question to
the group of elected officials and then each elected official got to ask the group of
students a question. Topics included: affordable housing, immigration, a teen center,
homelessness, poverty, and much more.
• Seattle Seawolves Kick-off: On April 22 Mayor Ekberg and Councilmembers Kruller
and McLeod participated in the pregame activities for the inaugural game of the Seattle
Seawolves at Starfire Stadium. Over 3,500 people attended the game to see the
Seawolves defeat the San Diego Legion.
• Reduce Waste Workshop: A free Reduce Waste Workshop sponsored by the City's
Recycling Program was held at the Tukwila Library on April 25. The workshop was well
attended and community participants learned how to recycle properly and about
available resources for reusing materials.
• Sustainability Project Grants: Waste Management, in partnership with the City,
awarded four grants to local students and teachers, totaling more than $3,000 for
sustainability projects in the Tukwila School District.
• Residential Recycling Collection Event and Rain Barrel and Worm Bin Sale: The
City's Residential Recycling Collection Event and Rain Barrel and Worm Bin Sale will be
held on May 5 at Foster High School. Tukwila residents can recycle for free (or a small
charge) those hard to recycle items, such as batteries, tires, Styrofoam, and some
electronic equipment.
• Backyard Wildlife Festival: The annual Backyard Wildlife Festival will be held on May
12. The free event will feature live music with the band Pickled Okra; a children's
performance with Ella Bella Bee and the Pollinators; The Falconer: an interactive birds
of prey demonstration; and Cisco Morris. Vendors will showcase everything from arts,
crafts, native plants, garden starts, regional education resources and much more.
• 5k River Run: The first 5k River Run is scheduled for May 12. The fun run and walk
will begin and end at the Tukwila Community Center and is ideal for all ages and
abilities — runners, walkers, friendly dogs on leashes, kids in strollers, etc. Registration
is $15 per person. Kids under 12 years old get to participate at no cost.
• Tukwila Arts Commission Annual Art Show: The Tukwila Arts Commission Annual
Art Show will occur in conjunction with the Backyard Wildlife Festival on May 12. A
reception is scheduled for May 11 to honor and recognize artists.
III. Staff Updates
Public Safety
174
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
City Administrator's Report
May 2, 2018
Page 3
• Bulldog Academy: April 10 was week four of the Bulldog Academy at Foster High
School. Officer Jim Thompson led a lesson on basic crime scene investigation as well
as interrogation techniques to detect deception. Then Officer Thompson and Officer
Charles Saguil split the students into hands-on skills stations where they learned how to
process fake narcotics using Nik test kits, and how to properly fingerprint a crime scene.
Project Updates
• TUC Pedestrian/Bicycle Bridge: Estimated Completion:
May 2018
Project staff is working with the Contractor to address issues with the handrails.
• 42nd Ave Phase Ill: Estimated Completion: November 2018
The Gilliam Creek diversion work is complete, and the creek is now flowing in the new
culvert. A temporary non -ADA -compliance pedestrian path over the culvert was opened
to the public on April 24. Two contractor's spotters will guide pedestrians to cross the
culvert area, which is still an active construction zone. This temporary pedestrian path is
not available to the public after active construction hours, as there is no spotter.
Contractor continues installing underground electrical and communication facilities for
the overhead to underground utility conversion, now on 42nd Ave S inching closer to S
160th St.
Other construction continues including PSE's new 6 -inch gas pipe installation; light
fixture conduit installation; grading work for curbs, gutters and sidewalks; rockery
installation; and storm drainage.
• Major Maintenance on 3 Bridges: Estimated Completion: May 2018
o Grady Way Bridge: Contractor is installing the steel brackets and is anticipated to
have the work completed soon.
o Frank Zepp Bridge (S 180th): Painting is complete and now the focus is on lifting
the bridge to replace the bearing pads. There will be one additional weekend
closure of the bridge May 11 - 13.
o Beacon Avenue Bridge: Work is substantially complete.
• 53rd Ave S: Estimated Completion: June 2019
Work began on April 9. Electronic variable message signs are currently on display at all
project access points notifying the public that 53rd Ave S will be open to local access
only for the duration of the project.
• BAR Bridge Rehabilitation: Estimated Completion:
December 2018
Contractor continues to paint the bridge girders and work on the deck drilling. Lane
closures will be shifting in the next few weeks. Currently, the two north lanes are closed,
and the shift will be to open the north lanes and close the two eastbound south lanes.
• Tukwila Village: Building D received a certificate of occupancy. New senior residents
will start moving in during May. The Tukwila Village community celebration is scheduled
for the afternoon on July 21.
• Justice Center Business Outreach: On April 20 the City hand delivered and certified
letters to every business on the Justice center site updating them on the Justice Center
project. The letter outlined the City's continued commitment to work with all businesses
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
175
City Administrator's Report
May 2, 2018
Page 4
IV.
to offer financial assistance, favorable lease terms to stay on the property through
March 2019, and assistance in finding a new location. The City also distributed
translations of the letter in Spanish, Vietnamese, Korean and Somali. Besides ongoing
meetings with individual businesses, all businesses were invited to a project open
house on April 29 that four businesses, one property owner and several other
individuals attended. On May 2 Mayor Ekberg, City Administrator David Cline, Police
Chief Bruce Linton, Commander Kraig Boyd and Business Relations Manager Brandon
Miles met with six businesses at the Abu-Bakr Islamic Center.
Boards and Commissions
Vacancies are currently being advertised on the City's website, on Channel 21, in the
Tukwila Reporter, through social media and outreach to local schools.
• Arts Commission: Vacant Position: Position #2 Resident. Two applications received.
• Civil Service Commission: Vacant Position: Position #2 Resident. Two applications
received.
• Community -Oriented Policing Citizens Advisory Board: Vacant Positions: Position #5
Resident and Student Representative. Two applications received.
• Equity & Social Justice Commission: Vacant Positions: Position #2 Education
Representative and Student Representative.
• Human Services Advisory Board: Vacant Positions: Position #4 Resident and Position
#6 Business Representative. Two applications received.
• Landmark Commission: No vacancies.
• Library Advisory Board: Vacant Positions: Position #7 Resident and Student
Representative.
• Lodging Tax Advisory Committee: Vacant Positions: Position #4 and #5 Business
Collecting Tax. Two applications received.
• Park Commission: Vacant Positions: Position #2 and Position #4 Residents and Student
Representative. One application received.
• Planning Commission: No vacancies.
Responses to Council/Citizen Inquiries
Date of
Inquiry
Inquiry
Response
April 23,
Councilmember
On October 30, 2017 Code Enforcement issued a notice
2018
Idan requested an
of violation. They met with the property owner on
Committee
update on the fire
November 27, 2017. The property owner indicated that
of the
damaged home at
he intended to repair the home but had not settled his
Whole
5604 S. 150th
claim with the insurance company. On March 26, 2018 a
Meeting
Street
follow up letter was sent giving the property owner until
May 2, 2018 to apply for the necessary permits.
176
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
2018 Quarter 1 Workplan Update
Goal 1
Task Name
Resource
Q1 Accomplishments
Goal 1- A community of inviting neighborhoods and vibrant business
districts
David Cline
Priority 1 Cultivate safe, attractive and welcoming neighborhoods
David Cline
TIB Plan and zoning update
Jack Pace
Drafting of new zoning code uses and standards is proceeding and staff is
working with consultants on the rechannelization project.
SPRINT
Bruce Linton
Henry Hash
Total Hours, and Tickets issued for 1st quarter are: 103 hours worked, 84
speeding tickets, 149 total tickets.
Radar speed signs located at Thorndyke Elem, 58th Ave S/S 144th St, 42nd
Ave S Ped Bridge, 42nd Ave S Bridge (load), S 200th St Bridge (bump).
Enhanced Code Enforcement
Jack Pace
Rental housing renewals nearly complete, 2 vacant structures demolished, 70
cases opened and 37 closed.
Tukwila Works
Rachel Bianchi
52 issue reported and addressed
42nd Ave S S Phase III Residential Improvements
Henry Hash
Gilliam creek culvert installed and a pedestrian path was opened on 4/24/18.
Undergrounding, gas, and other street improvements ongoing.
53rd Ave S Residential Improvements
Henry Hash
SCI Infrastructure began work on 4/9/18 with sewer and water upgrades to
be the main focus through June.
Duwamish Gardens/Chinook Winds
Henry Hash
Duwamish Gardens completed and accepted by Council 3/5/18. King County
is working on design of Chinook Wind. City staff applying for RCO grants.
Municipal 1% for art program
Rick Still
The draft Municipal Arts Plan has been prepared and will be presented to
CDN on 4/24/18 (tentatively scheduled for C.O.W. 5/14, Reg 5/21).
S 144th St Phase II (42nd Ave S/S 144th St Traffic Signal)
Henry Hash
Traffic signal installed. S 144th St has two punchlist items to be completed
before physical completion in May 2018.
Comprehensive Plan Implementation
Jack Pace
Tree code adopted, ADU update underway, Ryan Hill study completed
Duwamish Hill Preserve Phase II
Rick Still
Completed in 2017.
BNSF Intermodal Facility Access implementation
Henry Hash
On hold.
S 119th St Pedestrian Bridge Repair and Painting
Henry Hash
Girder tops replaced in 2017. Deck repairs scheduled for Summer 2018.
Painting will not take place in 2018 as funding being applied to S 196th St
bridge repairs.
Update Landscape and Tree Ordinances
Jack Pace
Tree code adopted, landscape adopted in 2017
TIB & S 142nd St. crosswalk, S 140th St Intersection Improvements
Henry Hash
Ongoing, unsucessful for grants in 2016.
Dog Park
Rick Still
Completed Q1 2018.
See You in the Park
Rick Still
Summer neighborhood event series are currently being planned for Foster
Park (7/11/18), Riverton Park (7/18/18), and Tukwila Park (7/25/18)
Cascade View Safe Routes to School Phase II
Henry Hash
Completed and accepted by Council 3/5/18.
2018 Quarter 1 Workplan Update
Goal 1
Task Name
Resource
Q1 Accomplishments
Priority 2 Promote dynamic urban environments
David Cline
Motel Sites Redevelopment
Derek Speck
HealthPoint is conducting a needs assessment and project scoping.
Traveler's Choice Motel Site
Derek Speck
Council authorized sale process which will occur this summer.
Tukwila Village Phase 1
Derek Speck
Land sale was completed in 2017. New residents started moving into Building
D on April 29, 2018. Community celebration scheduled for 7/21/18.
Tukwila Village Phase 2 and 3
Derek Speck
Developer is arranging financing. Plan to sign a Purchase and Sale agreement
in 2018.
Southcenter Pedestrian Bridge
Henry Hash
Pedestrian Bridge open. Contractor installing handrails and landscaping.
Completion expected in May 2018.
Southcenter Plan Implementation
Jack Pace
Washington Place nearly complete
Major Maintenance on Three Bridges
Henry Hash
Beacon completed, Zepp scheduled for final work with bridge closure on
5/11/18, and Grady is expected to have steel brackets installed by 5/5/18.
Washington Place Opening
Derek Speck
Hotel and apartments will open in May.
2018 Quarter 1 Workplan Update
Goal 2
Task Name
Resource
Q1 Accomplishments
Goal 2 — A solid foundation for all Tukwila residents
David Cline
Priority 3 - Leverage effective partnerships and collaboration
Continued partnership with Tukwila School District
Rachel Bianchi
Ongoing
Internship/Job Shadow Program
Rachel Bianchi
Positions posted; direct outreach at Foster High School
TSD Capital Plan
Jack Pace
Land use approvals and building permits issued in 2017
Highline Schools
Mia Navarro
Q3
SCA, PSRC, AWC, NLC
Rachel Bianchi
Ongoing
Local and regional governments
Rachel Bianchi
Ongoing
King County -Cities Collaboration (K4C)
Jack Pace
Henry Hash
Continuing to attend meetings
Priority 4 - Encourage healthy, safe and affordable housing
David Cline
Housing Conditions
Jack Pace
Rental housing inspections ongoing
Housing regional consortium
Jack Pace
Presentation at CD/N and staff attending meetings
Implement Housing Element of Comprehensive Plan
Jack Pace
ADU and short term rental policy brought to Council
Minor Home Repair Program
Stacy Hansen
52.5 hours on technical assistance and MHR service delivery
Utility Discounts
Henry Hash
All Utility discounts for the City have been identified
Connect residents to social services
Stacy Hansen
566 individual contacts for services in 01
2018 Quarter 1 Workplan Update
Goal 3
Task Name
Resource
Q1 Accomplishments
Goal 3 — A Diverse and Regionally Competitive Economy
David Cline
Priority 5 - Maximize Tukwilas significant economic strength
David Cline
Planned Capital Funding
Peggy McCarthy
A financial framework was developed to model funding scenarios and options
for the Public Safety Plan. The framework has been discussed with the Finance
Committee in relation to assist them with decisions on the Public Safety plan
funding, scope and timing.
Economic Development Plan
Derek Speck
Will start later in year.
Lodging Tax Advisory Committee
Brandon Miles
Holding regular meetings. Planning celebrations for Southcenter 50.
Seattle Southside Chamber
Derek Speck
Continued ongoing relationship.
Southcenter Marketing Partnership
Brandon Miles
2018 marketing is focused on Southcenter 50. The Southcenter 50 Facebook
page is active. Westfield is hosting their main event on 7/31/18. Other events
are being planned.
Soundside Alliance for Economic Development
Brandon Miles
Continued participation.
Tukwila Valley South
Jack Pace
Working to adopt residential standards for TSO
Duwamish Corridor EIS Update
Jack Pace
Met with Boeing re update
Central Business District
Infrastructure Investments
Henry Hash
CBD Sanitary Sewer Rehabilitiation is ongoing for design and construction in
2018.
Boeing Access Road over BNRR Bridge Rehabilitation
Henry Hash
Ongoing, lane closures will shift again in May 2018.
Enhanced Business Community Outreach
Derek Speck
Business outreach is focused on the Public Safety Plan.
2018 Quarter 1 Workplan Update
Goal 4
Task Name
Resource
Q1 Accomplishments
Goal 4—A High Performing and Effective Organization
David Cline
Priority 6 - Ensure organizational effectiveness and responsible financial
stewardship
David Cline
Implement Public Safety Plan
Rachel Bianchi
Property acquisition for all projects; ongoing design of FS 51 and Justice Center; developing
strategies to address funding gap
Enhanced community reporting and online services:
P&R Membership and Room Management Software
Rick Still
Implementation for the PerfectMind software continues. More online accessibility features
have been released. Patrons can register for most all programs online and reserve small
meeting rooms along with raquetball times. For large rooms, they can look at the
availability online but contact staff to reserve. Minor trouble -shooting continues.
GET -IT
Christy O'Flaherty
Nora Gierloff
Government Electronic Technology Initiative for Tukwila Land Use and Building Permit files
dating back to 1958 available online in the City's Digital Records Center
Police records management
Bruce Linton, Joseph
Todd
Only two interfaces remaining (Online Reporting and Justice interface), all other interfaces
have been completed. System is fully implemented within the Police Department.
Laserfiche Rio
City Clerk's Office
Development for continued online transparency of City records to the public.
Fire
Jay Wittwer, Joseph
Todd
Aquired and implementing work force telestaff the new fire staff scheduling system.
eTraklT
Jack Pace,
Joseph Todd
On site assistance from Superion
GIS
Joseph Todd
Aquired enterpise license agreement, rolled out homeless interaction app for PD CPT,
rolled out ArcGIS online to users, integrating GIS with Lucity asset managment service.
Blue Beam
Jack Pace,
Joseph Todd
TBD on hold until we complete the upgrade and stablization of Trakit and e-Trakit
Technology infrastructure investments
Joseph Todd
Deployed all laptops to end users, updating our mobile data and calling plans to First Net
for first responders and essential staff, deployed tablets to frontline staff for use with Lucity
asset managment, setup and implemented express route fro move to the cloud, aquired
Ruckus backbone switches for replacement of end of life Cisco chas
Performance measures/budget process
Vicky Carlsen
Most departments have completed allocating 2017 budget to programs. Departments that
have completed 2017 allocation will receive 2018 worksheets in the next week or so.
Review and update impact fees
Peggy McCarthy
The fire and park impact fee legislation will be presented to the Finance Committee at the
April 17th meeting.
Continue to meet financial reserve policy
Peggy McCarthy
Reserve policy has been met for all funds.
Open Government Training Act
City Clerk's Office
Training for elected officials on Open Meetings, Records Retention and the Public Records
Act mandated by the Open Government Training Act
2018 Quarter 1 Workplan Update
Goal 5
Task Name
Resource
Q1 Accomplishments
Goal 5 — A Positive Community Identity and Image Economy
David Cline
Priority 7 - Foster civic pride and an informed community
David Cline
Night Out Against Crime
Bruce Linton
No activity in Q1, activity starts in Q2
Community Connectors
Mia Navarro
Recruitment of new Connectors; ongoing programmatic work
TukTV
Rachel Bianchi
Ongoing
Hazelnut
Rachel Bianchi
Spring/Summer edition completed
Tukwila Reporter
Rachel Bianchi
Ongoing
Facebook & Twitter
Rachel Bianchi
Ongoing
Enhanced website
Rachel Bianchi
Ongoing
E -Hazelnut
Rachel Bianchi
Ongoing
Park Watch
Rick Still
Park staff continue to work with community members on issues and opportunities
related to neighborhood parks.
Community calendar
Rachel Bianchi
Ongoing
City annual report
Rachel Bianchi
Delivered to Council on time
Healthy Tukwila
Rick Still
P&R staff continue to follow policies and introduce programming developed as part
of the PICH Grant and Healthy Tukwila initiative.
Green Tukwila
Rick Still
Green Tukwila work parties have been scheduled for 2018. Staff continue to build
volunteer base and foster relationships with forest stewards.
Police Dept. Community Liaison Team
Bruce Linton
The Community Liaison Officer is training the department on cultural competency.
CLO is also working with the IRC, La Raza, Tukwila Schools and other organizations
to build bridges to our diverse community.
Special events calendar
Rick Still
Staff is drafting a summer special events calendar for distribution in late May.
Ongoing support of block watches
Bruce Linton
Sent out information for the Community Police Academy in early February, with
application forms. First class of community Police Academy held on March 7th.
Completed three community engagements (blockwatches) as part of our
community engagement strategy during 1st quarter.
TUKWILA PUBLIC SAFETY PLAN
Monthly Update
April 30, 2018
Overall Plan
Outreach
• Planning is underway for the first open house of 2018, tentatively scheduled for June
23, 10-12pm at the Sullivan Center.
Financial Oversight Committee
• The Committee met on April 19. They will meet again in July.
Siting Advisory Committee
• The Siting Advisory Committee will begin meeting quarterly in 2018 for updates on siting
as well as review and advice on public engagement. Their first 2018 meeting was held
on March 28. They are not expected to meet again until July.
Acquisition Lease Updates
• City Economic Development staff is leading discussions with current tenants who may
want to remain on properties after City acquisition. There are no current leases.
Near-term Council Decisions and Key Dates
• Target month for Justice Center schematic design cost estimate to Public Safety
Committee and Council.
• Recommendations for filling the Public Safety Plan gap.
Fire Stations
Siting
• Team is working on additional due diligence items to help with site acquisition including
but not limited to site surveys, and a Hazardous Materials Survey for the buildings on
the FS 54 site. The team is working to demolish the single-family home on the site as
soon as possible.
Architecture and Programming
• Architectural program has been reviewed and approved by the team.
• Concurrent review and pricing of the Schematic Design by GCCM Contractor, Lydig, and
estimating consultant has been completed and was shared with Council in February.
Council gave approval to begin Design Development for Station 51.
Design and Permitting
183
• Schematic Design phase began for Station 51 in late August and completed December
2017.
• Pre -application meeting with City permit staff was held in December. Design team is
following up on items identified by City permit staff.
• Design Development for Station 51 began mid-February; the team is meeting weekly.
Design Development effort scheduled to wrap up in May, 2018 with Design
Development pricing effort in June and July.
• Construction Documents phase for Station 51 anticipated to begin in August following
Design Development estimating.
• Schematic Design phases scheduled to begin for 52 and 54 in July, 2018.
Bidding and Construction
• Pre -construction services starting for Station 51 Design Development are underway.
• Lydig is engaged in selection of mechanical and electrical subcontractors through the
Electric Contractor/Construction Management (ECCM) and Mechanical Contractor
Construction Management (MCCM) selection process. Under this method, mechanical
and electrical subcontractors will be consistent for all three stations and will be able to
provide critical expertise during the Design Development phase.
• Bidding and construction phases scheduled to begin for 51 in September, 2018.
• Bidding and construction phases scheduled to begin for 52 and 54 in July, 2019.
Justice Center
Siting
• Team is working on additional due diligence items to help with site acquisition including
but not limited to site surveys, environmental reports, geotechnical reports, and revised
appraisals. As expected, initial environmental analysis is showing some contamination
due to the prior presence of gas stations and dry cleaners. Team will soon be issuing
RFPs for Hazardous Materials Surveys for existing buildings and SEPA compliance.
• Economic Development is working closely with affected businesses to identify their
operational needs and potential strategies for assistance.
• The City has taken ownership of one of the properties, the abandoned former
restaurant space between Church by the Side of the Road and the Travelodge and is
closing on another property by the end of May.
• Eminent domain petitions have been filed on all of the Justice Center properties where
the City does not have a signed purchase and sale agreement, though the goal remains
to have voluntary agreements. The Public Use and Necessity trial is scheduled for
Friday, May 25.
• Most owners and tenants have been very cooperative with granting access for due
diligence activities.
184
Architecture and Programming
• DLR Group's Building Program Report was submitted December 8. Program and
Estimate was presented to Public Safety Committee in December and Council in
January.
Design and Permitting
• DLR architects have completed the Schematic Design phase of the project. BNBuilders
and Roen (the architect's estimating consultant) have compiled their numbers and the
project is within the revised budget. The details will be presented to the Council in May.
Bidding and Construction
• BNBuilders, the selected GC/CM, started pre -construction services following Council
approval of their contract on March 19.
• Construction scheduled to begin in April, 2019.
Public Works Facility
Siting
• Team is working on additional due diligence items to help with site acquisition including
but not limited to site surveys, environmental reports, geotechnical reports, updated
appraisals, and assessment of existing structures.
• Economic Development is working closely with affected businesses to identify their
operational needs and potential strategies for assistance.
• Eminent domain petitions have been filed on all three of the Public Works properties,
though the goal remains to have voluntary agreements. The Public Use and Necessity
trial is scheduled for Friday, May 25.
Architecture and Programming
• Phases scheduled to begin late in 2018.
Design and Permitting
• Phases scheduled to begin late in 2018.
Bidding and Construction
• Phases scheduled to begin in late 2019.
Budget
• Attached.
185
Schedule
May 2018
• Fire Station 51 design development effort complete
• Fire Station 51 design development cost estimate with GCCM involvement
• Justice Center design review for permitting
• Finance Committee and staff working to address funding gap
• Justice Center design development begins (pending Council approval of SD)
• Site acquisition activities
June 2018
• Fire Station 51 design development cost estimate with GCCM involvement
• Open House #4 (1 of 2 open houses 2018)
• Finance Committee and staff working to address funding gap
July 2018
• Target month for Fire Station 51 design development cost estimate to Public Safety
Committee and Council
• Final contracting method determination for City Shops facility
• Finance Committee and staff working to address funding gap
August 2018
• Fire Station 51 construction document phase begins
• Fire Station 52 and 54 schematic design begins
• Finance Committee and staff working to address funding gap
• Additional consultant services contracts for Justice Center, Fire Station 51, 52 and 54 to
Public Safety Committee and Council
September 2018
• Fire Station 52 and 54 GCCM pre -construction services begin
• Justice Center design development and cost estimate complete
• Target month for Justice Center design development estimate to Public Safety
Committee and Council
• Justice Center construction documentation begins
• Finance Committee and staff working to address funding gap
October 2018
186
November 2018
• Public Works design update
• Open House #5 (2 of 2 open house 2018)
• Fire Station 51 building permit issued
• Fire Station 51 subcontractor bid procurement begins
• Site acquisition activities
December 2018
• Fire Station 51 construction documentation complete
• Fire Station 52 and 54 schematic design cost estimate update with GCCM involvement
January 2019
• Fire Station 51 subcontractor bidding
• Target month for Fire Station 52 and 54 schematic design cost estimate to Public Safety
Committee and Council
February 2019
• Fire Station 51 Construction Contract Approval to Public Safety Committee and Council
• Fire Station 52 and 54 design development begins
March 2019
• Fire Station 51 construction begins
April 2019
187
188
City of Tukwila - Public Safety Plan
Conceptual Budget Summary
YOE $ (in thousands)
PUBLIC SAFETY PLAN - FUNDING
Project
YEAR OF EXPENDITURE (YOE) SUMMARY
UTGO Impact Fees General Fund
Enterprise Funds
Total
Facilities
Public Safety Building
Fire Stations (51, 52, 54)
Public Works Shops
$ 28,629 $ - $ - $
18,824
4,750
858
14,747
14,746
28,629
24,432
29,493
FACILITIES TOTAL
47,453 $
4,750 $
15,605 $
14,746 $
82,554
Apparatus/Equipment
29,932 I $
$
29,932
PLAN TOTAL
77,385 $
4,750 $
15,605 $
14,746 $
112,486
indicates voter approved
PUBLIC SAFETY PLAN - FACILITIES
Fire Station Program
as of December 31, 2016
Project Budgets (in YOE $)
Category
NE Services (both design & CA)
Land Acquisition
Permits/Fees
Construction (pre -con, const & tax)
Construction Related Costs
PM Services (incl Other Professional Svcs)
Contingency (incl Construction & Project)
Public Safety
Building
1,616
6,000
440
16,195
1,064
1,114
2,199
FS 51 FS 52 FS 54 City Shops TOTAL
731
0
255
7,809
1,047
460
1,145
356
653
89
3,278
438
297
546
464
862
116
4,273
551
397
665
869
6,000
522
19,202
425
348
2,127
4,037
13,516
1,421
50,758
3,526
2,615
6,682
TOTAL
28,629 $
11,446 $
5,657 $
7,329 $
29,493 $
82,554
1/10/2017
190
PROJECT COSTS
CITY OF TUKWILA
Public Safety Plan
Fire Stations - 51, 52, 54
Schematic Design Budget Summary (HIGH)
YOE $ (in thousands)
1/30/2018
Fire Station Pro gra -.;`__ BUD ET ESTIMATE_
Project Category
FS51
17,950 sf
FS 52
6,567 sf
FS 54
8,228 sf
TOTAL
32,745 sf
A/E Services (both design & CA)
731
356 '
464
1,551
Land Acquisition
-
653
862
1,515
Permits/Fees
255
89
116
460
Construction (pre -con, const, tax)
7,809
3,278
4,273
15,360
Construction Related Costs (incl bond)
1,047
438'
551
2,036
PM Services (incl other prof svcs)
460
297
397
1,154
Contingency (incl Construction & Proj)
1,145
546
665
2,356
TOTAL
$ 11,446
$ 5,657 '
$ 7,329
$ 24,432
Fire Station Program - REVISED
Project Category
BUDGET
FS511
9,426 sf
ESTIMATE (5/23117)
FS 521
15,068 sf i
FS 54
9,287 sf
TOTAL
33,781 sf
FS51
11,933 sf
FUNDING
GAP
A/E Services (both design & CA)
635
1,052
626
2,314
763
Land Acquisition
653-
1,595
862
1,516
1
Permits/Fees
166
301
164
631
172
Construction (pre -con, const, tax)
6,324
9,547
6,233
22,105
6,744
Construction Related Costs (incl bond)
657
1,184
709
2,550
514
PM Services (incl other prof svcs)
300
576
305
1,181
28
Contingency (incl Construction & Proj)
749
1,094
765
2,608
252
TOTAL
$ 9,486
$ 13,755
$ 9,665
$ 32,906
$ 8,474
1 The main fire station was originally identified as FS51, but has been changed to FS52 in the revised estimate.
Fire Station Schematic Design -
REVISED BUDGET ESTIMATE (1/22/18)
Project Category 1
FS51
11,933 sf
FS 521
15,068 sf
FS 54
11933 sf
TOTAL
38,934 sf
FUNDING
GAP
A/E Services (both design & CA)
899
1,244
1,003
3,146
1,595
Land Acquisition
-
-
854
854
(661)
Permits/Fees
234
353
262
849
390
Construction (pre -con, const, tax)1
8,956
12,677
9,935
31,568
16,208
Construction Related Costs (incl bond)
931
1,398
1,039
3,367
1,331
PM Services (incl other prof svcs)
426
687
476
1,589
435
Contingency (incl Construction & Proj)
1,062
1,294
1,185
3,541
1,185
TOTAL
$ 12,509
$ 17,652
$ 14,753
$ 44,914
$ 20,482
Z:\Council Agenda items \ComrnunicationsADoNOTDelete\PSP Funding and Costs - Fire Stations 012218_JK.XLSX, 1.22.18 -HIGH
191
192
CITY OF TUKWILA
Public Safety Plan
Justice Center
Conceptual Budget Summary
YOE $ (in thousands)
FUNDING SOURCE - Based on Initial Project Costs
YEAR
OF EXPENDITURE
UTGO (voter-
approved)
(YOE) SUMMARY
Impact Fees
General
Fund
Enterprise
Funds
TOTAL
11/16/2017
Fire Stations
18,824
4,750
858
-
24,432
Justice Center
28,629
-
-
-
28,629
Public Works Shop
-
-
14,747
14,746
29,493
Facilities Total
47,453
4,750
15,605
14,746
82,554
Fire Apparatus/Equipment
29,932
--
14,133,295
-
29,932
Public Safety Plan Total
$ 77,385
$ 4,750
$ 15,605
$ 14,746
$ 112,486
PROJECT COSTS
Justice Center Program - INITIAL BUDGET ESTIMATE
Project Category
Justice Center
A/E Services (both design & CA)
2,292,714 1
Permits/Fees
439,890
Construction for Building (pre -con, const, tax)
16,532,615
Construction for Site Development
-
Construction Related Costs (incl bond)
1,034,797
PM Services (incl other prof svcs)
1,269,789
Contingency (incl Construction & Proj)
1,059,195
Land Acquisition
6,000,000
TOTAL
28,629,000
Justice Center - BUDGET ESTIMATE (Schematic
Design, May 2018)
Project Category
Justice Center
FUNDING
GAP
A/E Services (both design & CA)
3,500,000
1,207,286
Permits/Fees
700,000
260,110
Construction for Building (pre -con, const, tax)
26,477,794
9,945,179
Construction for Site Development (incl ROW)
12,260,884
12,260,884
Construction Related Costs (incl bond)
2,112,639
1,077,842
PM Services (incl other prof svcs)
1,594,000
324,211
Contingency (incl Construction & Project)
5,757,731
4,698,536
Contingency for Site Contamination (soils, hazmat)
750,000
750,000
SUBTOTAL
53,153,048
30,524,048
Land Acquisition
14,133,295
8,133,295
Contingency for Land Acquisition
1,250,000
1,250,000
TOTAL
68,536,343
39,907,343
193
194
0
J
TUKWILA PUBLIC SAFETY PLAN FACILITIES PLAN
Project Schedule
4/1/2018
site selection
program/site selection
II design and permitting
bidding and construction
IIII move-in/occupancy
II completed
• public outreach
COUNCILMEMBER DECISIONS
IA) Architect Contract Approval (D) Site Selection
(B) Contractor Pre -Con Contract (E) Project Budget Changes
(C) Contractor Construction Approval (F) Bond Sale #2
(G) GC/CM CPARB
Start
Finish
% Done
2016
2017
2018
2019
2020
2021
JFMAMJJASONDJFMAIJJASONDJFMAMJJASONDJFVAMJJASONDJFMAMJJASONDJFMAMJJASOND
CITYISOJ KICK-OFF MTG
10/05/16
10/05/16
100%
■
CITY VOTE
11/08/16
10/31/19
100%
■
BOND SALE
12/01/16
12/31/16
100%
1.1
El
PUBLIC OUTREACH - SITESELECTON
01/01/17
12/31/21
45%
JUSTICE CENTER
02/06/17
05/25/20
20%
1
)
1
1
I
I
I
_
y_
STATION 51
02/24/17
09/27/19
30%
I
1
A
I
P
B
STATION 52
02/20/17
06/0520
15%
I
I
1,'1
Al
!
I
—
D
I
I
B
1
1
t
%
STATION 54
02/20/17
06/05/20
15%
1
1
A
1I
1
f ,p
1
1
B
I
1
PallilliMIMMIIIIIIMINIMINIMIN
CITY SHOPS
02/20/17
04/09/21
5%
1
I
I
I
I
b
I
I
,y.W
I
_
umum
site selection
program/site selection
II design and permitting
bidding and construction
IIII move-in/occupancy
II completed
• public outreach
COUNCILMEMBER DECISIONS
IA) Architect Contract Approval (D) Site Selection
(B) Contractor Pre -Con Contract (E) Project Budget Changes
(C) Contractor Construction Approval (F) Bond Sale #2
(G) GC/CM CPARB
196
Upcoming Meetings & Events
May 2018
7th (Monday)_ )8th (Tuesday)
9th (Wednesday)
10th (Thursday)
11th (Friday)
12th (Saturday)
Civil Service
Commission,
5:00 PM
(Human Resources
Conference Room)
> Public Safety
Cmte,
5:30 PM
(Hazelnut
Conference Room)
> City Council
Regular Mtg.,
7:00 PM
(Council
Chambers)
> Finance Cmte,
5:30 PM
(Hazelnut
Conference
Room
)>Tukwila
International
Boulevard
Action Cmte,
7:00 PM
(Valley View
Sewer Dist.,
3460 S 148th)
Public Meeting
Application for
SEPA,
Comprehensive
Plan and Zoning
Map Change to
High Density
Residential. Open
between
4:30 -6:00 PM
(Communityk
Center)
> Park
Commission,
5:30 PM
(Community
Center)
> COPCAB,
6:30 PM
(Duwamish
Conference
Room)
Backyard Wildlife
Festival &
Tukwila Arts
Commission Fine
Arts Show
FREE event for all!
10:00 AM - 3:00 PM
River Run/Walk 5K
along the Duwamish
River.
0
in.st
Check in starts at
9:00 AM
Run/Walk at
10:00 AM
Tukwila Community
Center
Visit www.backyard
wildlifefestival.org
or call 206-768-2822
14th (Monday)
15th (Tuesday)
16th (Wednesday)
17th (Thursday)
18th (Friday)
19th (Saturday)
> Transportation &
Infrastructure
Cmte.,
5:30 PM
(Hazelnut
Conference Room)
➢ City Council
Committee of
the Whole Mtg.,
7:00 PM
(Council Chambers)
> Community
Development &
Neighborhoods
Cmte.,
5:30 PM
(Hazelnut
Conference
Room)
Green Tukwila
"Duwamish
Shoreline Spring
Work Party"
2:00 PM - 5:00 PM
Meet at the Green
River Trail @
BECU Campus
(12770 Gateway
Drive)
Irttos://forterra.ore/
➢ Tukwila
Historical
Society,
7:00 PM
(Tukwila
Heritage &
Cultural
Center, 14475
59`h Ave S.)
Bike to Work Day
Celebration
7:00 - 9:30 AM
Bicentennial Park
(7200 Strander
Blvd.)
Green Tukwila
"Duwamish Hill
Preserve
Restoration"
10:00 AM - 1:00 PM
(3800 S. / 15`h St.)
https://forterra.or¢/
event
Reception at the
Tukwila Heritage
and Cultural Center
commemorating
Southcenter's 50-
Year anniversary.
$10 per person.
RSVP to
206-244-4478 or
tukwilaheritagectr@
tukwilahistory.org
event
> Arts
Commission,
5:00 PM
(Community
Center)
Off— Leash Play Areas for Dogs!
Upper Foster Memorial Park: 13919 53"1 Ave S (Approx. half -acre of fenced play area, Watering station)
Crestview Park: 16200 42' Ave S. (Approx. 1 -acre in size, Separate play areas for small and large dogs, Watering
station, Clean off station)
➢Arts Commission: 3rd Wed., 5:00 PM, Tukwila Community Center. Contact Tracy Gallaway at 206-767-2305.
> Civil Service Commission: 1st Mon., 5:00 PM, Human Resources Conf. Room. Contact Michelle Godyn at 206-431-2187.
Community Development and Neighborhoods Committee: 2nd & 4th Tues., 5:30 PM, Hazelnut Conf. Room. Contact Laurel
Humphrey at 206-433-8993.
➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Duwamish Conference Room.
Contact Chris Partman at 206-431-2197
> Equity & Social Justice Commission: 1st Thurs., 5:15 PM, Hazelnut Conf. Room. Contact Mia Navarro at 206-454-7564.
>Finance Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf Room. Contact Laurel Humphrey at 206-433-8993. (A) Justice Center
Schematic Design and updated Fire Department Budget. (B) Financing the Public Safety Plan.
>Human Services Advisory Brd: Community Services and Engagement Office. Contact Stacy Hansen at 206-433-7180.
> Library Advisory Board: 1st Tues., 5:30 PM, Community Center. Contact Stephanie Gardner at 206-767-2342.
Park Commission: 2nd Wed., 5:30 PM, Community Center. Contact Robert Eaton at 206-767-2332.
➢ Planning Commission/Board of Architectural Review: 41h Thurs., 6:30 PM, Council Chambers at City Hall. Contact Wynetta Bivens
at 206-431-3670.
>Public Safety Committee: 1st & 3rd Mon., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at 206-433-8993. (A) An
ordinance and fee resolution related to billing for Fire Department responses to hazardous materials incidents. (B) Fire Department
purchases to outfit apparatus. (C) Justice Center schematic design and updated Fire Department budget. (D) Financing the Public
Safety Plan.
Tukwila Historical Society: 3rd Thurs., 7:00 PM, Tukwila Heritage & Cultural Center, 14475 591h Avenue S.
Contact Louise Jones -Brown at 206-244-4478.
Tukwila Int'I. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Valley View Sewer District. Contact Chief Linton at 206-433-1815.
>Transportation and Infrastructure Committee: 2nd & 4th Mon., 5:30 PM, Hazelnut Conf. Room. Contact Laurel Humphrey at
206-433-8993.
197
Tentative Agenda Schedule
MONTH
MEETING 1-
REGULAR
MEETING 2 -
C.O.W.
MEETING 3 -
REGULAR
MEETING 4 -
C.O.W.
May
7
See agenda packet
cover sheet for
this week's agenda:
May 7, 2018 Regular
Meeting.
14
Public Hearing:
21
Unfinished Business:
29 (Tuesday)
An ordinance relating
to regulations for
Accessory Dwelling
Units (ADUs).
Special Issues:
-A resolution
adopting a Tukwila
Municipal Arts Plan.
-A fee resolution
related to billing for
Fire Department
response to HazMat
incidents.
An ordinance
relating to
regulations for
Accessory Dwelling
Units (ADUs).
-Council consensus
on short term rentals.
198