HomeMy WebLinkAboutHSAB 2018-04-20 Minutes
City of Tukwila Human Services Advisory
Board
6300 Southcenter Blvd., suite 115
Friday, April 20th, 2018
1:00 pm to 3:00 pm
Human Services Conference Room
AGENDA TOPICS
Attendees: J. Joseph (teleconference), J. Bolerjack, T. Straight, C. Hnin, Staff: M.Navarro, H. Hussein, S. Hansen
1. Introductions
2. Strategic Plan Update and 2019-20 budget -20 (Mia Navarro)
3.
Review and finalize RFP rating tool- Clarify questions, assign value percentages -70 (All)
4. Confirm pickup date for RFP materials-10 (All)
st
5. Review 1 quarter I&R-10 (HH)
6. Discuss # of applications-10 (SH)
*Board requested to be sent the 2012 Strategic Plan document in its entirety Person responsible: Due:
and the Human Services Strategic Plan for review.
HH 4-30-18
*An update on city demographics was also requested.
SH 5-30-18
1. Introductions were made.
2. The City of Tukwila is currently updating the Strategic Plan in preparation for the 2019/20-year Priority Based Budgeting.
Community Engagement Manager Mia Navarro shared the City of Tukwila’s 2012 Strategic Plan Vision, Mission, Goals and the
accompanying survey with the board. Five goals are identified on the Strategic Plan
(www.TukwilaWA.gov/StrategicPlanUpdate). The survey is intended to encourage Tukwila residents to share concerns and
suggestions, ensuring that City goals are still reflective of current community needs. Vice Chair Jan Bolerjack wants to ensure
that the survey is easily accessible, especially to our most vulnerable residents. Board Chair, Jonathan Joseph inquired on the
implementation of the Strategic Plan goals. Mia stated that the majority of current City projects mirrors the Comprehensive Plan.
The plan focuses on capital improvement projects, zoning, and budgeting. Vice Chair Jan Bolerjack, Charis, and Jonathan
expressed concerned with the internal scoring process for the Strategic Plan. Board members want to ensure equity in the scoring
process ensuring that Human Services has a voice at the scoring table. Charis believes the Strategic Plan scoring process is an
analytical take on a social issue. Jan would like to test the rating process and use it for a program we currently fund. Board
suggested that the Strategic Plan be discussed with Tukwila School district leadership. The next community meeting regarding
rd
the Strategic Plan will take place on May 3 at Thorndyke Elementary at 6pm. Community connectors will be present during the
meeting to engage residents as well as help provide translation as needed. Charis suggested the board write a letter to the City
regarding Mia as the only staff who is engaging the community on updating the City’s Strategic Plan. Jonathan wants all City
leadership roles to engaging the residents, not just the Community Engagement Manager. Deadline to get all survey information
to finance is in the middle of May.
3. RFP rating tool was reviewed and revised by the board. Members elected to adjust the weight of each review category, and add a
new category addressing systematic change worth 5%. There are now 6 review categories. They are 25% need, 25% Access,
25% outcomes, 5% systemic change, and 5% collaboration. The members felt that those six review categories and their allocated
weight percentages fit scoring criteria better. Members would like to further expand on program accessibility by adding
behavioural health and onsite outreach as a part of the RFP scoring criteria. Three important focus points for the board during
this RFP review process is; have organizations managed expectations on outcomes, if they have a common understanding of how
they will meet systemic change, and how their work within the community will create systemic change for the residents that they
serve.
4. Pickup Date for RFP materials was decided no later than May 14.
5. Application review teams were chosen. The # of preliminary applications was shared.
AGENDA ITEMS ADDED:
1. Site for King County demographer “Tukwila” data - Charis