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Home My WebLink AboutTIC 2018-05-14 Item 2E - Contract Supplement #1 - 42nd Avenue South Phase III / Gilliam Culvert Replacement Construction Management with AECOM Technical ServicesCity of Tukwila Public Works Department - Henry Hash, Director INFORMATIONAL MEMORANDUM Allan Ekberg, Mayor TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director //, BY: Peter Lau, Senior Program Manager CC: Mayor Allan Ekberg DATE: May 11, 2018 SUBJECT: 42nd Avenue South Phase III & Gilliam Creek Culvert Replacement Projects Project Nos. 99410303 & 99341208 Construction Management Supplemental Agreement No. 1 with AECOM Technical Services, Inc. ISSUE Approve Supplemental Agreement No. 1 to Consultant Contract No. 17-085 with AECOM Technical Services, Inc. BACKGROUND Contract No, 17-085 with AECOM provides construction management (CM) services for the 42nd Avenue South Phase III and Gilliam Creek Culvert Replacement Projects. DISCUSSION & FISCAL IMPACT Supplemental Agreement No. 1 will allow AECOM to continue to provide construction engineering, inspection, documentation compliance support, and material testing until the end of 2018. The construction project is currently anticipated to be completed by the end of 2018. The fee of $791,270.00 is reasonable for the scope of work provided by AECOM to complete this complex project. CH2M Hill Design Design $1,563,995 CM AECOM Original CM Consultant Contract $ 977,154 AECOM Supplemental No. 1 791,270 CH2M Hill Supplemental No. 7 & 8 79,272 AKANA Consultant Contracts 39,600 WSDOT JA Agreement 9753 10,000 Active Construction Contract 17-090 6,827,799 6,933,000 Active Construction Change Order #1 & #2 916,864 1,008,000 Storm Water Budget Amendment 1,000,000 Total $1 563 995 $1,897,296 $7,744,663 Grand Total $11,205,954 $11,774,000 Construction Budget $1,611,000 1,222,000 RECOMMENDATION Council is being asked to approve Supplemental Agreement No. 1 to Contract No. 17-085 with AECOM in the amount of $791,270.00 for the 42nd Ave S Phase III and Gilliam Creek Culvert Replacement Projects and consider this item on the Consent Agenda at the May 21, 2018 Regular Meeting. Attachments: 2017 CIP, pages 2 & 100 Supplemental Agreement No. 1 W:1PW EngIPROJECTSIA- RW 8 RS Projects142nd Ave S Phase III (99410303 94-RS03)1ConstrucfionW.100 - Contract DocumentslAECOMIInfo Memo for AECOM Sup #1, 051118 gl.docx 43 PROJECT: DESCRIPTION: JUSTIFICATION: STATUS: MAINT. IMPACT: COMMENT: CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 42nd Ave South Phase III Project No. 99410303 Design and construct street improvements, drainage, sidewalks, bike facilities, and driveway adjustments. Provide pedestrian and vehicle safety, drainage, and neighborhood revitalization. Phase Ill (S/C Blvd (154th) - S 160 St), Design began in 2012, construction in 2017. Project No. 99410303 Phase IV (S 139 St - S 131 PI) in beyond. Project No. 99410301 Phase I 90-RW15 (S/C Blvd (154) - 144 St) $3,796 & Phase II 94-RS02 (144-139) $1,850, both completed. Reduce pavement, shoulder, and drainage work. Only Phase III is shown in active years. Project includes Surface Water's Gilliam Creek 42nd Ave S Culvert project for $1.3m and is part of the Walk & Roll Plan. Seattle City Light's funding is a 60/40 underground split. FINANCIAL Through Estimated (in $000's) 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Phase IV Design 1,000 125 1,125 Land (R/W) 100 100 Const. Mgmt. 750 322 560 1,632 Construction 2,534 1,086 3,800 7,420 Undergrounding 2,467 1,057 3,524 TOTAL EXPENSES 1,000 125 5,851 2,465 0 0 0 0 4,360 13,801 FUND SOURCES Seattle City Light 1,077 462 1,539 Surface Water 144 4 148 Other Utilities 1 150 136 287 Bond 4,600 1,800 6,400 City Oper. Revenue 855 121 24 67 0 0 0 0 4,360 5,427 TOTAL SOURCES 1,000 125 5,851 2,465 0 0 0 0 4,360 13,801 Project Location 2017 - 2022 Capital Improvement Program 2 44 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Gilliam Creek 42 Ave S Surface Water Culvert Project No. 99410303 99341208 DESCRIPTION: Design and replace the 36 -inch surface water culvert under 42 Ave S/Gilliam Creek. Combining this project with the Residential Street Project 42nd Ave S Phase I l 1. JUSTIFICATION: The existing concrete pipe sections are separating and cracked which could erode the 42 Ave S fill and lead to loss of roadway. STATUS: Project is currently under design with construction scheduled to begin in 2017. MAINT. IMPACT: Expected to decrease maintenance. COMMENT: State Fish & Wildlife hydraulic project approved (HPA) permit will be required. Replacement will require a fish passable structure. FINANCIAL Through Estimated (in $000's 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Project Location r.�Q+iYi.� , B 12 _, 128 11 t� Design 144 31 S 7 St 175 Land (R/W) i.. _ .3 - _ 5139 0 Const. Mgmt. a 8146 St I 135 15 1 JSg40i1�« W % 150 Construction 8 I— 900 100 a A s 1,008 TOTAL EXPENSES 152 31 1,035 115 0 0 0 0 0 1,333 FUND SOURCES .WmbV�liiWiwiNummMw;dwNW mw MW;";wnawna;.W. iwii wuw�ry it x'R•PNY a M'Mu ..,�+.+wTr...l 9,100 St I c lr'C''' V TMl w1nPkwy Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 152 31 1,035 115 0 0 0 0 0 1,333 TOTAL SOURCES 152 31 1,035 115 0 0 0 0 0 1,333 2017 - 2022 Capital Improvement Program 100 45 Project Location r.�Q+iYi.� , B 12 _, 128 11 t� 4 6 S 7 St 11� 6 i.. _ .3 - _ 5139 .- — l a 8146 St I 1. N �, 1 JSg40i1�« W % p 4a sst I S 150 Sr I— a A s 152 S _ m—[ n. 1i w�* W�'oen 188 St` 1511 St 4 d'1 '9gfnr ^^.. 44, A9 ��M1vYi r7 .WmbV�liiWiwiNummMw;dwNW mw MW;";wnawna;.W. iwii wuw�ry it x'R•PNY a M'Mu ..,�+.+wTr...l 9,100 St I c lr'C''' V TMl w1nPkwy 2017 - 2022 Capital Improvement Program 100 45 City of Tukwila Agreement Number: 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES Amendment #1 Between the City of Tukwila and AECOM Technical Services, Inc. That portion of Contract No. 17-085 between the City of Tukwila and AECOM Technical Services, Inc. is hereby amended as follows: Section 2, "Scope of Services": Additional consultant contract scope includes an estimated 4 months of construction management (CM) time for the 40th -42nd Avenue South Phase III project, due to various changes on the construction project. Therefore, extended construction support; additional inspection and office engineering resources are required to handle numerous differing site conditions from the design, unforeseen issues, force account tracking and processing beyond the original scope, extensive change orders, and other CM items. This budget assumes that third party utilities will complete the cutover work within a 3 - month window, thereby reducing the project shutdown period. Section 4, "Payment": The Contract is revised to add $791,270.00 as shown on Exhibit "B" attached hereto. The new total Contract amount is $1,768,424.00. All other provisions of the contract shall remain in full force and effect. Dated this CITY OF TUKWILA day of , 20 Allan Ekberg, Mayor CONTRACTOR %i Printed Name: ATTEST/AUTHENTICATED APPROVED AS TO FORM Christy O'Flaherty, MMC, City Clerk Office of the City Attorney CA Revised December 2016 Page 1 of 1 46 Exhibit B ACOM City of Tukwila BUDGET FOR SERVICES 40th - 42nd Avenue South - Phase III Construction Inspection and Administration Services Task 1: Project Management/Quality Control Employee Classification Hours Rate Cost (DSC) Tyron Bardwell Senior Construction Manager 54 $ 88.78 $ 4,794 Patty Coughlin Administrator 12 $ 30.52 $ 366 66 $ 5,160 Overhead (OH Cost -- Including Salary Additives): OH Rate x DSC of 149.10% x $ 5,160.36 $ 7,694 Fee Rate x DSC of 30.00% x $ 5,160.36 $ 1,548 Labor Subtotal - Project Management/Quality Control $ 14,403 Task 2: Document Control Employee Classification Hours Rate Cost (DSC) Jamie Shinsato Office Engineer 1,020 $ 36.00 $ 36,720 Kristal Kozai Office Engineer 480 $ 32.70 $ 15,696 Fee: Overhead (OH Cost -- Including Salary Additives): OH Rate x DSC of 119.67% Fee Rate x DSC of 30.00% Labor Subtotal - Document Control Fee: 1,500 $ 52,416 x $ 52,416.00 $ 62,726 x $ 52,416.00 $ 15,725 $ 130,867 Task 3: Field Inspection Employee Classification Hours Rate Cost (DSC) Jeff Vaughn Construction Manager 1,040 $ 58.67 $ 61,017 Bob Powell Construction Manager 560 $ 58.00 $ 32,480 1,600 $ 93,497 Overhead (OH Cost -- Including Salary Additives): OH Rate x DSC of 119.67% x $ 93,496.80 $ 111,888 Fee: Fee Rate x DSC of 30.00% x $ 93,496.80 $ 28,049 Labor Subtotal - Field Inspection $ 233,433 Task 4: Construction Management Employee Classification Hours Rate Cost (DSC) Tyron Bardwell Senior Construction Manager 490 $ 88.79 $ 43,507 Paki Perala Construction Manager 1,216 $ 68.00 $ 82,688 1,706 $ 126,195 Overhead (OH Cost -- Including Salary Additives): OH Rate x DSC of 149.10% x $ 43,507.10 $ 64,869 OH Rate x DSC of 119.67% x $ 82,688.00 $ 98,953 $ 163,822 Fee: Fee Rate x DSC of 30.00% x $ 126,195.10 $ 37,859 Labor Subtotal - Construction Management $ 327,875 47 Exhibit B ,AOM City of Tukwila BUDGET FOR SERVICES 40th - 42nd Avenue South - Phase III Construction Inspection and Administration Services Task 5: Public Outreach Employee Classification Hours Rate Cost (DSC) Paki Perala Construction Manager 40 $ 68.00 $ 2,720 40 $ 2,720 Overhead (OH Cost -- Including Salary Additives): OH Rate x DSC of 119.67% x $ 2,720.00 $ 3,255 Fee: Fee Rate x DSC of 30.00% x $ 2,720.00 $ 816 Labor Subtotal -Public Outreach $ 6,791 Task 6: Change Orders Employee Classification Hours Rate Cost (DSC) Paki Perala Resident Engineer 80 $ 68.00 $ 5,440 Jamie Shinsato Office Engineer 160 $ 36.00 $ 5,760 240 $ 11,200 OH Rate x DSC of 119.67% x $ 11,200.00 $ 13,403 Fee: Fee Rate x DSC of 30.00% x $ 11,200.00 $ 3,360 Labor Subtotal - Change Orders $ 27,963 Task 7: Electronic As-Builts Employee Classification Hours Rate Cost (DSC) TBD CAD Operator 80 $ 30.00 $ 2,400 80 $ 2,400 Overhead (OH Cost -- Including Salary Additives): OH Rate x DSC of 149.10% Fee Rate x DSC of 30.00% Labor Subtotal - Electronic As-Builts Fee: Task 800: Materials Testing Materials Testing & Consulting, Inc. Task 900: Other Direct Costs Vehicles ($6/hr for field work, tasks 3, 4, 5, & 6) Printer/Scanner (estimate $150/mo for 13 months) Expenses (Misc Supplies) x $ 2,400.00 $ 3,578 x $ 2,400.00 $ 720 $ 6,698 Labor Total $ 748,030 Cost $ 24,084 $ 24,084 Hours Rate 3,026 $ 6.00 $ $ Cost 18,156 600 400 19,156 Direct Costs Total $ 43,240 Grand Total $ 791,270 48 EXHIBIT B City of Tukwila BUDGET FOR SERVICES Time Summary March April May June July August September October November vJ, vv December Weeks from NTP 20 21 22 23 24 23 24 25 26 27 28 29 30 31 32 33 Working Days from NTP 100 105 110 115 120 125 130 135 140 145 150 155 160 165 170 175 180 185 190 195 200 205 Ty Bardwell - PM/RE Patty Coughlin, Administrator Jeff Vaughn, Inspector Paki Perala, Assist RE Jamie Shinsato, OE/Inspection Kristal Kozai, OE 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 20 8 8 8 8 8 8 8 8 8 16 16 16 16 16 � 8 8 = = 8 8 1 1 1 1 1 1 1 1 4, 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 '� 40 40 20 20 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 ` 20 20 "8 8 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 20 20 20 20 20 20 20 20 20 40 40 40 40 40 : 20 20 >'20 20 40 40 40 40 40 40 TBD, CAD Operator 40 40 Bob Powell, Senior Construction Manager 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 Kevin Foltz, Inspection Support subtotal