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Home My WebLink AboutCOW 2018-05-14 Item 4D - Public Safety Plan - Justice Center Design DevelopmentCOUNCIL AGENDA SYNOPSIS lrriliatJ Meet in; Dale Prepared by _Mayor's review Connell review 05/14/18 RB �' l� ❑ Ordinance .1ltg Date ❑ 13id 'board Altg Date ❑ Public Hearing ,111; Date ❑ Other :1118 Date C.A"1'FGt)RY ►1 Discussion zlltg Date SPONS(>I2 ❑Council ❑IIR ❑DO) ❑I'inune ❑Fire ❑7S ❑P&R ❑Po/ice ❑Pit"' ❑Court Mayor SPONsc>12's Staff is seeking Council consensus to move forward to the Design Development phase of SUMNI,AR1' the Justice Center. RI .v II :AV'I.1) BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ "Trans &Infrastructure ❑ Arts Comm. DATE: 5/7 & 5/8 11 Finance ITEM INFORMATION ITEM No. 4.D. SI', -AFF SPONSOR: RACHEL BIANCHI ORIGINAL AG I?N1),A DAM: 1: 5/14/18 AGI.N1) \ hll:MTrrl.l•: Justice Center Schematic Design and Cost Estimate 5/14/18 ❑ ,Motion ,1 kg Date ❑ Resolution AIig Date ❑ Ordinance .1ltg Date ❑ 13id 'board Altg Date ❑ Public Hearing ,111; Date ❑ Other :1118 Date C.A"1'FGt)RY ►1 Discussion zlltg Date SPONS(>I2 ❑Council ❑IIR ❑DO) ❑I'inune ❑Fire ❑7S ❑P&R ❑Po/ice ❑Pit"' ❑Court Mayor SPONsc>12's Staff is seeking Council consensus to move forward to the Design Development phase of SUMNI,AR1' the Justice Center. RI .v II :AV'I.1) BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ "Trans &Infrastructure ❑ Arts Comm. DATE: 5/7 & 5/8 11 Finance Comm. Comm. CI-L1IR: HOUGARDY/QUINN 11 Public Safety Comm. ❑ Parks COMMITTEE ❑ Planning Comm. RECOMMENDATIONS: SPONSOR/ADMIN. CO I.\II Mayor's Office D111.I? Unanimous Approval from PS Committee to move to C.O.W. COST IMPACT / FUND SOURCE E\I'I:NI)I'1'UR1: RF:OU1RI::D AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 5/14/18 Informational Memorandum dated May 1, 2018 Justice Center Schematic Design Presentation Minutes from the Public Safety Committee meeting of 5/7/18 4 1_ r_ 166 TO: City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM Public Safety Committee Finance Committee FROM: Rachel Bianchi CC: Mayor Ekberg DATE: May 1, 2018 SUBJECT: Justice Center Schematic Design and Updated Fire Station Budget ISSUE The City has completed Schematic Design of the Justice Center. As the Council's Program Management Quality Assurance (PMQA) Consultant has indicated, the end of Schematic Design provides the owner with the first "real" budget number for the project. At the end of the programming phase, the budget for the Justice Center was increased to $68.5 million, largely due to cost escalation and market conditions. The Schematic Design estimates confirm this budget. BACKGROUND The Justice Center will hold the City's Police Department, Municipal Court and Emergency Operations Center. It will provide a seismically safe, efficient facility for City staff and better access to key City services for the public. Stakeholders from the Police Department, Court and EOC have been directly involved in the planning and design of the facility, which features the following: • Conference center area allows for flexible use by City staff and the community that morphs into the Emergency Operations Center during an activation; this maximizes the use of key space. • Modern Court facilities, including necessary private meeting rooms, holding area, and probation spaces. • Critical police functions addressed, including records area, evidence, training facilities and team areas to facilitate teamwork. • NeighborHUB theme that creates a joint staff room area for co-worker collaboration. • Planned areas for future expansion (second court room when needed, additional office space for the Police Department). The pre-program Justice Center square footage was targeted at 45,500. While the architects and stakeholders worked to produce a design at that square footage, it was determined that the loss of key functions in the building were not acceptable and the building as currently designed is at 47,200. The City's General Contractor/Construction Management firm, BNBuilders (BNB), confirmed that the savings was less than $350,000 to achieve the 45,500 square footage. Key efficiencies lost in the 45,500 SF design include the hallway in the conference center, requiring public access to that space to go through the Police Department, loss of evidence storage, training space and an interview room in the Police Department, and reduction to one holding cell in the Court. The 47,200 SF version is what was estimated at $68.5 million. Similar to the process with the fire stations, once Schematic Design was finished, DLR Group's cost estimator, Roen, and BNB, independently of each other, developed cost estimates for the Justice Center. Both initial cost estimates came within less of one percent of each other and the two organizations have agreed to the $68.5 million budget. The ability to have a GC/CM on 167 INFORMATIONAL MEMO Page 2 board early and intimately involved in the Schematic Design effort directly led to this successful cost estimate reconciliation. RECOMMENDATION Staff is seeking committee approval to forward this issue to the May 14, 2018 Committee of the Whole meeting for consensus with a recommendation that the City continue into the Design Development phase for the Justice Center. The Council's PMQA Consultant concurs with the staff recommendation. Despite the budget challenges, the need for a modern, Justice Center remains very real, for the broader community and for the staff that work in these facilities. Staff recommends moving forward to the next phase, Design Development, while the Finance Committee continues its work to identify strategies for closing the financial gap on the Public Safety Plan. Roen, the cost estimator for DLR Group estimates that cost escalation for this project is $115,000 per month. The Council will continue to have multiple decision points in the future that provide "off ramps" if so desired. ATTACHMENT Justice Center Schematic Design Presentation 168 W.12018 Info MemoslJusticeCenterDesign.doc TUKWILA JUSTICE CENTER ) 11 171C-,. 01:094T 5IX1L. 1{, 2IT N119 PaCt CV-P6L7 al K=N,F. 73 JD:tram siALLS ti 3 , -1 11.111 [ 5'9 Nmpna.lr. +rm. - - sS$SS5 .1.1 , 1 „ I r - ,__-- OLIANTIITY LARGE TREES MEDIUM TREES 70 SMALL TREES 124 SHRU RIGROUNDCOVE R AREA: 4.201113 SF STORMWATER 0 ETENTPON AREA' 6200 SF LAWN AREA ' CONCRETE AREA: ASPHALT AREA ..16 51TE FURNISH INGS : 4050 SF 17500 SF 73000 SF 200 LF e C CC CC CCC c C C 4cC C7 -C C TX 'NW Ili, at STANDAR° 1311W,LE reicEMi,9 SSSSsSss SSSSS re) ASPHALT Cri IS S PAVEM ENT TYP S.S SS S 1/1 SSSS, _ C.4 Sl SD DRAFT VERSION - 2018-04-06 SHRUB! GROLJ NDCOVER AR EA. TYP CONCRETE PAVEMENT, TY P - CONCRETE, STEEL, AND WOOO F1NIHI0, TYP ez ...,,„.. W xr-or SWI FTCOM l'ANY rt,g1,1. .I -d-..# 1•44111 -ma .411....ormwmpaw. 0 U.J UJ WD LANDSCAPE + SITE PLAN : CONCEPT 0 TUKWILA JUSTICE CENTER FIRST FLOOR SALLY SALLY N 8 16 32 FUTURE COURTROOM LEVEL 1 AREA TOTAL FACILITY GROSS SF AREA Police 13,583 Police 28,154 EOC 1,906 EOC 1,906 Courts 9,571 Courts 9,571 Shared Spaces 5,260 Shared Spaces 5,260 Building Support 4,728 Building Support 4,983 Total 31,864 GSF Total 46,690 GSF SECOND FLOOR 0 o 0 0 16 32 LEVEL 2 AREA TOTAL FACILITY GROSS SF AREA Police 14,571 Police 28,154 EOC EOC 1,906 CourtsCourts 9,571 Fria- Shared SpacesShared Spaces 5,260 Building Support 255 Building Support 4,983 Total 14,826 GSF Total 46,690 GSF COST ESTIMATE CITY OF TUKWILA Public Safety Plan Justice Center Conceptual udget Summary YOE $ (in thousands) FUNDING SOURCE - ased on Initial Project Costs YEAR OF EXPENDITURE (YOE) SUM MARY Justice Center A/E Services (both design & CA) 11/16/17 UTGO (voter- approved) Impact Fees General Fund Enterprise Funds TOTAL Fire Stations 18,824 4,750 858 - 24,432 Justice Center 28,629 - - - 28,629 Public Works Shop - - 14,747 14,746 29,493 Facilities Total 47,453 4,750 15,605 14,746 82,554 Fire Apparatus/Equipment 29,932 - - - 29,932 Public Safety Plan Total $ 77,385 $ 4,750 $ 15,605 $ 14,746 $ 112,486 PROJECT COSTS Justice Center Program -INITIAL UDGETESTIMATE Project Category Justice Center A/E Services (both design & CA) 2,292,714 Permits/Fees 439,890 Construction for uilding (pre -con, const, tax) 16,532,615 Construction for Site Development - Construction Related Costs (incl bond) 1,034,797 PM Services (incl other prof svcs) _ 1,269,789 Contingency (incl Construction & Proj) 1,059,195 Land Acquisition 6,000,000 TOTAL 28, 629, 000 Justice Center - UDGET ESTIMATE (Schematic Design, May2018) FUNDING GAP Project Category Justice Center A/E Services (both design & CA) 3,500,000 1,207,286 Permits/Fees 700,000 260,110 Construction for uilding (pre -con, const, tax) 26,477,794 9,945,179 Construction for Site Development (incl ROW) 12,260,884 12,260,884 Construction Related Costs (incl bond) 2,112,639 1,077,842 PM Services (incl other prof svcs) 1,594,000 324,211 Contingency (incl Construction & Project) 5,757,731 4,698,536 Contingency for Site Contamination (soils, hazmat) 750,000 750,000 SU TOTAL 53,153,048 30,524,048 Land Acquisition 14,133,295 8,133,295 Contingency for Land Acquisition 1,250,000 1,250,000 TOTAL 68,536,343 39,907,343 NEXT STEPS •COUNCIL CONSENSUS TO PROCEED •DESIGN DEVELOPMENT •TARGET VALUE COORDINATION WITH GCCM •COORDINATION WITH CITY OF TUKWILA PLANNING AND PARKS DEPARTMENT •EARLY CONSTRUCTION PACKAGES FOR GCCM City of Tukwila City Council Public Safety Committee PUBLIC SAFETY COMMITTEE Meeting Minutes May 7, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Kathy Hougardy, Chair; Dennis Robertson, Thomas McLeod Staff: David Cline, Rachel Bianchi, Chris Flores, Peggy McCarthy, Eric Dreyer, Ben Hayman, William Rodal, Henry Hash, Bruce Linton, Laurel Humphrey Guests: Justine Kim & Ethan Bernau, Shiels Obletz Johnsen; Steve Goldblatt, consultant; Erica Loynd & Lori Coppenrath, DLR Group CALL TO ORDER: Chair Hougardy called the meeting to order at 5:30 p.m. I. ANNOUNCEMENT 11. BUSINESS AGENDA A. Legislation related to Hazardous Materials Incident Responses Staff is seeking Council approval of an ordinance and a resolution that would allow the City to recover the cost associated with responding to hazardous materials incidents. The proposed ordinance would reenact TMC 6.14, "Hazardous Materials Cleanup," to include new language requiring those responsible for a hazardous materials incident to assume responsibility for the cost of the response. The resolution would amend the Fire Department Fee Schedule to include a $250 minimum fee for hazardous incident response plus any "extraordinary costs" as defined in the code. UNANIMOUS APPROVAL. FORWARD TO MAY 14, 2018 COMMITTEE OF THE WHOLE. B. Fire Department Apparatus Equipment Purchase Staff is seeking Council approval to purchase outfitting equipment in an amount not to exceed $235,000.00 for the two Fire engines and ladder truck approved by Council in February 2018. Existing department inventory will be transferred to the new apparatus if it is still serviceable. As follow up to the April 16, 2018 Committee discussion, staff presented a list detailing the estimated equipment costs for one Pierce Aerial #5905 and two Pierce Pumpers #5904 and #5906. UNANIMOUS APPROVAL. FORWARD TO MAY 21, 2018 REGULAR CONSENT AGENDA. C. Justice Center Schematic Design and Updated Budget *Staff is seeking Council approval to proceed with the Design Development phase of the new Justice Center building. Schematic Design is now complete, providing the Council with the first predictable budget for the project, which is verified at the $68.5 million estimated at the end of the programming stage. The schematic design is for a 46,690 square foot building. The pre- program square footage was targeted at 45,500, but it was not possible to design a building that size without losing key functions. The building design reflects the collaborative effort of the stakeholders in Police, Court, and Emergency Operations. The proposal includes a flexible 175 Public Safety Committee Minutes May 7, 2018 conference area, modern court facilities, police functionality, joint staff areas, and planned areas for future expansion if needed. Schematic design represents 30% design while design development will be 60%. UNANIMOUS APPROVAL. FORWARD TO MAY 14, 2018 COMMITTEE * OF THE WHOLE. D. Public Safety Plan Financing Staff updated the Committee on the work that the Finance Committee has been doing on Public Safety Plan financing, specifically developing potential strategies to address the budget gap that has resulted from market conditions. The Finance Committee has been reviewing these strategies since February, and have discussed debt capacity, impact fees, land sales, REET, new revenue options, general fund and capital improvement prioritization, and more. The Finance Committee has requested information on the overall budget forecast for the City and the six- year financial plan before it can make a recommendation to the Full Council. Once the Council makes a final decision, an open house for the public will be held. DISCUSSION ONLY. III. MISCELLANEOUS The 2018 Public Safety Committee Work Plan was included in the packet for Councilmember reference. Adjourned 6:51 p.m. 176 Committee Chair Approval