HomeMy WebLinkAboutFIN 2018-05-22 COMPLETE AGENDA PACKETCity of Tukwila
Finance Committee
De'Sean Quinn, Chair
O Dennis Robertson
O Kate Kruller
AGENDA
TUESDAY, MAY 22, 2018 — 5:30 PM
HAZELNUT CONFERENCE ROOM
(At east entrance of City Hall)
Distribution:
D. Quinn
D. Robertson
K. Kruller
V. Seal
K. Hougardy
T. McLeod
Z. Idan
Mayor Ekberg
D. Cline
C. O'Flaherty
L. Humphrey
Item
Recommended Action
Page
1. PRESENTATION(S)
2. BUSINESS AGENDA
a. Update on the compensation policy and proposed
timeline for discussion.
a. Discussion only.
Pg.1
Stephanie Brown, Human Resources Director
b. Financing the Public Safety Plan.
b. Discussion only.
Pg.5
Rachel Bianchi, Communications and Government Relations
Manager
3. ANNOUNCEMENTS
4. MISCELLANEOUS
Next Scheduled Meeting: Tuesday, June 5, 2018
Item 2C - Preliminary 6 -Year Forecast - Whitebirch (Item added after agenda production.)
to. The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the City Clerk's Office at 206-433-1800(TukwilaCityClerk@TukwilaWA.gov) for assistance.
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance Committee
FROM: Stephanie Brown, Human Resources Director
CC: Mayor Allan Ekberg
DATE: May 16, 2018
SUBJECT: Review of Compensation Policy Resolution No. 1796
Note: Because this topic is building on previous Committee meetings, the original memo has
been updated in underline font below. This intent is to continue to preserve the information from
one meeting to the next given that each discussion will build upon the previous.
ISSUE
The City Council and Administration have committed to review and discuss Resolution No. 1796, which
sets policy for compensation and benefits for City employees.
BACKGROUND
Beginning in the 1980's, the City Council adopted various resolutions regarding compensation policy.
These resolutions focused on several common themes including:
1) An overarching goal to maintain a competitive position in the market place;
2) The desire to select and to retain a competent and productive work force;
3) The compensation system should reflect average compensation among the various employment
markets in which the City competes for qualified labor;
4) Provides that classifications shall be based upon the Decision Band Method (DBM), for the
represented and non -represented employees;
5) A comparative analysis for all positions shall be determined based upon internal and external
factors;
6) A mix of wages and benefits shall be provided based on the average or above average of the
defined market.
These resolutions have since been updated and replaced over time, with many of these provisions carrying
forward over the years.
In 2013, Resolution No, 1796, was adopted which sets core value statements, specifically that the City
desires to utilize standardized policies, procedures and processes whenever possible for compensating all
employee groups, both non -represented and represented.
From the Human Resources perspective, since the adoption of this policy in 2013, it has been effectively
used as a guide and serves to establish criteria for use when conducting analysis for salary and benefits. In
the Collective Bargaining process, it has been objective; manageable, fair, representative of the market to
which you chose to compare; used in good faith under our bargaining statue RCW 41.56; reduces the
comparisons to those groups that are represented; sets parameters for pay and benefit considerations; it
guides the pre -collective bargaining process as to what the City expects to receive for consideration in
preparation for labor negotiations.
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As it relates to the classification of new positions and the reclassification of existing positions, it provides
the external market criteria based upon assessed valuation +/- 50% that we have been able to benchmark
our positions to fairly consistently; provides consideration for internal comparability; identifies the data
collection resources to use when conducting external market analysis; sets parameters for when a market
study will be conducted and when a cost of living adjustment will be considered.
The challenges we have experienced have generally been when we have positions that we are not able to
find benchmark comparators for based upon the duties of the position (standard for a valid match is 5
positions). In addition, recently when the market for a certain position was highly competitive, we were
not able to attract qualified applicants.
During these times we look for creative, innovative and strategic ways to attract qualified applicants such
as offering hiring bonuses. This has also been an effective recruitment strategy with our Civil Service
positions.
Given that some areas of Resolution No. 1796 are silent, addressing those silent areas would provide
more clarity and an objective methodology to use for anomalies that may occur. Administration proposes
consideration of the following for discussion with the Council. This list is not all inclusive as there could
be other items the Council wants to consider.
1. Above and Below Market adjustments - specifically define what compensation standard would be used
to set parameters for adjustment of wages when positions are above or below market.
2. Compression — establish a definition within the resolution that defines what it means, and what
methodology will be used to address compression when it occurs.
3. Comparability — review the current methodology specifically as it applies to the external market for
non -represented positions.
4. Recruitment — review what barriers exist when it is a highly competitive external market, and ways to
attract and retain future employees.
Follow Un from the March 20, Finance Committee Meeting
At the March 20, Finance Committee meeting, Committee members requested the following components
be included in the analysis and review
• An updated market study;
• hlput and recommendations from the non -represented employee groups;
• Background and evaluation of decision band methodology:
• Analysis on gender neutrality, desk audits, and appeal process, performance reviews and
Merit pay;
• Understanding of compression and when it has been an issue.
In addition, the Council committee requested that Administration provide a revised timeline for review
and adoption of changes to Resolution No. 1796 by the full City Council: The schedule below meets the
Council requests for a compensation workshop for the Council and for a deadline of September.
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INFORMATIONAL MEMO
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May 22 - Review the revised timeline with the Committee and address any additional
considerations to Resolution 1796;
June (TBD') Conduct a compensation workshop for the City Council
July 3 Committee discussion:
- review Compensation workshop and next steps
review non -represented employee input
- Review and discuss 2017 data of the external market study
July 17 - Finalize scope of policy review of Resolution1796
August 7- Review and discuss updated 2018 data for the external market study
(Note AWC 2018 Data results are published end of July)
Review and discuss committee considerations
August 21 - Review and discuss committee considerations (if necessary)
September 4- Finalize recommendations for City Council consideration
September 10- Bring recommendations to the City Council for review and discussion;
September 17- Adoption of channes to Resolution No. 1796 for implementation
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City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Finance Committee
FROM: Rachel Bianchi
CC: Mayor Ekberg
DATE: May 16, 2018
SUBJECT: Financing the Public Safety Plan (Updated from February 6 Meeting)
NOTE: Because this topic is building on previous Committee meetings, the original
memo has been updated in underline font below. This intent is to continue to preserve
the information from one meeting to the next given that each discussion will build upon
the previous.
ISSUE
Due to market conditions and cost escalation, the City has a significant gap in the Public Safety
Plan budget. The Finance Committee has been tasked with reviewing options and identifying
potential recommendations for the full Council to consider later this spring. The Justice Center
will also finish Schematic Design this spring and will provide for better understanding of the
costs associated with that project. Merging these timelines will provide the necessary
information for the City Council to provide direction on the next steps on the Public Safety Plan.
BACKGROUND
Process:
Due to the gravity and complexity of this issue, staff worked with the Committee Chair to identify
the following schedule for covering the various information associated with tackling the funding
gap:
February 6, 2018 Finance Committee:
• Project costs as known
• Overview of voter -approved bonds
• Debt capacity and term
• Fire Impact Fees
• Land sales and other one-time funds
• REET 1
February 20, 2018 Finance Committee:
• New revenue options
March 6, 2018 Finance Committee:
• General fund and operations
• CIP prioritization
March 20, 2018 Finance Committee:
• Review project schedule
Staff proposes that the Committee review the information presented and provide direction to
staff at each meeting as to which options are of interest to the council. Staff will then use the
intervening time to build an iterative financial model that can be reviewed and added to at
subsequent meetings. For instance, if the Committee is interested in dedicating land sales to
filling the gap, this would be a tool we would build into the model and bring back to show you the
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implications as to how that tool — along with others agreed to by the committee — would work
together to fill the gap. By the end of this process, the goal is to have a collaboratively built
model to inform the full Council and any final decisions.
Staff has provided its recommendations after each tool to inform the Council of its position.
Project costs as known:
Before we discuss tools for filling the gap, it is important that everyone has the same
understanding of the current known project costs.
Below are the current budget estimates for the Public Safety Plan projects. Fire Station 51 has
completed the schematic design phase, allowing for more certainty on the estimates associated
with the fire stations. However, the estimate for the Justice Center is carrying many significant
costs, such as budget allotted for site preparation and the Public Works facility estimate is the
most extreme, assuming none of the buildings on the current site could be reused. The Justice
Center will be done with Schematic Design in May and at that point there will be more certainty
on the budget estimate. The Public Works facility will not hit that stage until toward the end of
this year.
Public Safety Plan Project Cost Estimates as of January, 2018 (in millions)
Project
Initial Budget
Updated
Gap
Fire Station 51
$11,446
$12,509
$1,063
Fire Station 52
$5,657
$17,652
$11,9951
Fire Station 54
$7,329
$14,753
$7,424
Justice Center
$28,629
$68,536
$39,907
Public Works Facility
$29,493
$63,270
$33,777
Total Gap for Projects
$94,166
Utility Fund Gap Obligation for PW
($16,888)
Total Unfunded Gap
$77,278
The cash flow spreadsheet for the projects, on the current schedule, is attached.
Voter -Approved Bonds:
The voters approved a $77.4 million bond measure in November 2016. In December 2016,
$36.7 million, of these bonds were issued. Based on the cash flow analysis provided by SOJ in
December 2017, the remainder of the bond authorization, or $40.6 million, will be needed in
2018 and 2019 to fund property purchases and construction costs. The recommendation is to
issue the bonds in the fall of 2018 so the debt service can be included with the 2019 property
tax assessments.
Debt Capacity and LTGO Bonding:
In order to address the Public Safety Plan funding gap, it is likely that the City would need to
issue additional bonds, this time councilmanic ones.
The headquarters station was moved from Fire Station 51 to Fire Station 52 during the siting phase, technically
flipping the budgets for Stations 51 and 52, hence the relatively small gap for 51 and huge one for 52.
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State law limits the amount of debt the City can carry. For councilmanic/limited tax general
obligation (LTGO) debt, the City is limited to 1.5% of taxable assessed valuation. Total debt
(including voted and non -voted debt) is limited to 2.5% of assessed valuation. As of December
31, 2017, the City had capacity for an additional $59 million in councilmanic debt. This number
will increase as assessed valuation goes up and existing debt is paid off, providing the City
additional capacity in the out years.
Bonds are normally issued for a 20 -year term. However, debt payments can be spread over the
useful life of the underlying asset. In the case of structures such as the Justice Center and the
Fire Stations, the debt payback period could be increased to 30 years since the life of the
structures will be 30 or more years. A longer payback period translates into lower annual debt
service payments, albeit over a longer period of time.
Staff recommendation: Use LTGO bonds to cover the Public Safety Plan gap in a manner that
allows for some cushion in the event of an economic downturn; leverage the fact that some
existing debt drops off in 2020 and 2024 freeing up additional capacity to pay back the bonds.
Fire Impact Fees:
Fire impact fees are charged on residential and commercial development to pay for the impact
of growth on fire facilities. Fire impact fees, on average, have yielded $120K over the past 9
years, excluding the $500K fire impact fee deposit received in 2017 through the Tukwila South
Development Agreement. The City has not increased its fire impacts fees in more than a
decade, and there is additional capacity in these fees to support the new fire stations. The
update of the fire and park impact fees is scheduled to be presented to the Finance Committee
in March, 2018. Should the Council adopt the new impact fees, staff estimates that they would
generate between $200,000 and $400,000 per year that could be used to pay off LTGO bonds.
An additional $1.5 million in fire impact fees exist today that will be dedicated to the fire station
projects.
Staff recommendation: Dedicate current and future Fire Impact Fees to the Fire Stations.
Land Sales and other one-time funds:
The City owns a variety of land that could be sold with the proceeds being dedicated to the
Public Safety Plan. Staff estimates there is approximately $15 million in proceeds that could be
available to fill the gap. Potential land sales include:
• Newporter site
• Tukwila Village Phases 1, 2 and 3
• Longacres site
• Old Fire Station 53 site
• Current Fire Station 51
• Current Fire Station 52
• Current Fire Station 54
• George Long Shops
• Minkler Shops
Additionally, the City currently has $3 million in the 301 fund for parks acquisition from REET 1.
The Council recently gave the authority for REET 1 to be used for the Public Safety Plan and
this funding could be dedicated to the public safety plan in a one-time manner similar to the land
sales.
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Staff recommendation: Dedicate land sales identified above and the $3 million in the 301 fund
to the Public Safety Plan.
Ongoing REET 1:
The City also has the opportunity to dedicate REET 1 funding to the Public Safety Plan moving
forward. Given historical REET 1 accruals, staff believes that approximately $500,000 per year
could be dedicated to the Public Safety Plan gap.
Staff recommendation: Dedicate ongoing REET 1 to the Public Safety Plan; funds above
$500,000 per year would go to parks acquisition.
Outcome of February 6, 2018 Finance Committee
After the February 6, 2018 Finance Committee, staff used the discussion to begin building the
iterative model discussed on page one of this memo. There are two different versions of the
financial framework attached, one that shows 20 -year councilmanic bonds and one that uses a
30 -year span. Both include the full cost of debt service and annual payment necessary to repay
the bonds. Also included in this phase of the model are identified land sales and one-time funds
available to dedicate to the Public Safety Plan, as well as ongoing REET 1.
The new revenue options on the attachment are meant to be potential tools for Council to
deliberate as it considers how to repay councilmanic bonds, should the Council choose to move
forward with those tools. However, it is not the recommendation of staff that the entire bonds be
paid back with new revenues, nor that each of these revenues should be used. As identified in
the schedule above, the Committee will also be reviewing operational changes that could occur
to find existing funds to dedicate to the Public Safety Plan projects. Additionally, the Committee
will review the project's existing schedule to determine whether there should be some deviation.
New Revenue Options
Attached is a spreadsheet of new revenue options available to Council to make decisions
regarding the Public Safety Plan funding gap. Staff recognizes that some options may not be
palatable to the Council but has provided them in order to give a complete picture of the funding
tools available. Where possible, we have provided context for neighboring jurisdictions' rates
and specific information on amount available, mechanisms and types. Staff will discuss each
option with the Committee in detail at the January 21, 2018 Finance Committee meeting.
Outstanding Questions from the February 6, 2018 Finance Committee
The Committee asked for the following information and/or clarification to assist in making
decisions on filling the Public Safety Plan gap:
• Provide the debt chart that Vicky Carlsen has previously shared in order to get a better
understanding of the long-term implications of existing and any future councilmanic
debt. See attached.
• Provide information of what the implications are of 20 -year vs. 30 -year councilmanic
bonds. See two attached versions of the model.
• Report by year on what has been paid to the City for Fire Impact fees since they were
implemented. See attached document.
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• Provide an estimate of what the Public Safety Plan would pay in impact fees. Because the
City is in the middle of updating its impact fees, we cannot calculate this information at
this time. Staff will do this once impact fees are updated, scheduled in the first quarter
of 2018.
• Indicate whether an automatic escalator can be included in the impact fees update coming
before Council shortly. An escalator has been included in the impact fees legislation
coming before Council.
• Provide information on Parks' REET 1 expenditures. In 2018, Parks intends to spend
REET 1 funds on the following:
o Second Dog Park
o TCC Lobby Improvements
o Trail Repairs
o Fort Dent Overlay
o TCC Seismic Evaluation
•What is the recommendation for when the Committee brings the full recommendations to
Council? Staff recommends that the Finance Committee initiates the meeting with the
full Council in early May so that there are multiple opportunities to have this discussion
and deliberations.
Follow Up from the February 21 Finance Committee Meeting
Staff was asked to return with the following additional information and/or address these issue in
subsequent meetings as the Committee deliberates on recommendations as to how to address
the Public Safety Plan financial gap:
• Assurance that there will be a discussion on how the Public Safety Plan financial
framework (20- and 30 -year potential options reviewed on February 21) intersects with
the City's overall six-year financial plan. Staff will bring that information for the
Committee at a subsequent meeting.
• Add Tukwila's various fees to the new revenue matrix. This is done and included on the
updated version attached.
• List the utility taxes the City levies and all of the utilities that the City has franchise
agreements with. This is done and included on the updated version attached.
• Research additional information on the following new revenue options; staff will address at
a subsequent meeting:
o Possibility of structuring a B&O tax because businesses are a large consumer of
public -safety related services and such a tax could provide more parity with the
residential population; any such tax would be levied only on larger businesses
o Local Improvement District
• Identify what Parks has planned for REET 1 distribution in 2018 and explain whether the
projects would come before Council for approval. The Council adopted the Capital
Improvement Plan (CIP) as a part of the 2017/2018 budget, which identified $581,000 in
projects from the 301 fund, of which $567,000 is from REET 1 funds. Any contract
associated with these projects above $40,000 would come before Council for approval.
While Parks is currently reassessing their overall capital projects given the potential for
REET 1 funds being redirected to the Public Safety Plan, below are the projects
identified in the CIP and slated for funding this year:
o Trail improvements: $ 62,000
o Parks improvements: $330,000
o Ft. Dent: $125,000
o Duwamish Hill Preserve: $ 24,000 ($10,000 from REET 1)
o Second Dog Park $ 40,000
o Total 301 Fund Adopted CIP: $581,000
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• Provide a list of all City -owned properties. See attachment.
• Staff further acknowledges the concerns raised at the meeting of the ramifications of
potentially limiting future councils due to long-term debt.
Potential Additional New Revenue Source
One new revenue option not addressed at the February 21, 2018 Finance Committee meeting is
a potential increase in the City's gambling tax. The new revenue matrix has been updated to
reflect this potential tool. The City currently levies a 10% tax on cardrooms and in 2017
collected $3.8 million. Basing this analysis on 2017 collections, if the rate was increased to
15%, the City could collect an additional $1.9 million annually. If the rate was increased to 12%
there's the potential for an additional $720,000 per year.
General Fund Operations
Another tool available to fill the gap is to reduce general fund expenditures. The Committee is
not being asked to make a recommendation at this time on specific reductions, rather whether it
wants to consider such a tool as a part of the effort to fill the funding gap for the Public Safety
Plan. If it is a tool to be considered, staff recommends that any reductions would be identified
and approved through the 2019/2020 budget process.
Staff has identified three options to reduce general fund operational expenditures, including (1)
across the board cuts, (2) program reductions using the current budget model, and (3) program
reductions using the Priority Based Budgeting (PBB) model. These three options are outlined
below. It should be noted that all recommended reductions would come from operating costs,
while all mandated expenses (including debt service) would remain intact.
With all options, an analysis would be completed to determine the level of reduction required
each year.
Option 1— Across the Board Reductions in all Departments
Once the annual expenditure reduction amount is determined (most likely a percentage of the
total budget; examples provided in attachment), each department would be required to reduce
their budget by that percentage.
Pros:
• Process is easy to communicate
• Appearance of fairness — every department takes the same reduction
• Can be a way to avoid tough decisions
Cons:
• Missed opportunity to cut ineffective and/or low priority programs
• Ignores the differential effectiveness and priority of programs
• Ignores which expenditures/programs generate revenue
• Ignores consumption vs investment
• Reductions are not strategic
• Not considered best practice
Option 2 — Reduce/Eliminate Programs Using Current Budget Structure
Pros:
• Lower priority programs (recommended by staff but informed by and ultimately approved
by the Council) are reduced/eliminated
Cons:
• Objective analysis of program efficiency not part of decision
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• Objective analysis of program priority not part of decision
• Doesn't consider true cost of program
• Not considered best practice
Option 3 — Reduce/Eliminate Programs Using Priority -Based Budgeting (PBB) Model
Pros:
• Lower priority programs (as identified through an objective scoring process) are
reduced/eliminated
• Requires serious discussion of community values, relative benefits of different services,
and long-term implications of reducing/eliminating programs
• Demonstrates strategic approach to managing significant financial issues
• Aligns with current best practice
• True cost of program is known
Cons:
• PBB model not yet fully implemented
Based on the pros and cons of each method identified above, Option 3 would provide the most
efficient and objective method of determining reductions to General Fund expenditures. The
Council has expressed support for PBB, and one of the primary benefits of the PBB model is
that lower level priorities are easily identified, and actual program costs are known.
Capital Improvement Plan Prioritization
One option for the Committee to consider is reprioritizing the Capital Improvement Plan (CIP) to
dedicate General Fund dollars that transfer to the CIP to the Public Safety Plan. Over the past
four years the City has budgeted an average of $3 million per year of General Fund dollars to
transfer to the CIP. General Fund dollars go to leverage grant funds and other matching funds
for a variety of capital projects, largely for street work. Below are the budgeted and actual
transfers to the CIP for the past four years.
Year
Bud•eted Transfer to CIP
Actual Transfer to CIP
2014
$2,662,000
$3,150,000
2015
$2,674,000
$2,374,000
2016
$3,551,000
$1,151,000
2017
$2,000,000
$2,000,000
In addition, REET 2 funds are currently dedicated to the 104 fund, which covers bridges and
arterial streets. REET 2 funds, like REET 1 discussed on February 6, could be dedicated to
financing the Public Safety Plan as well. If reprioritizing REET 2 for the Public Safety Plan was
of interest to the Council, staff estimates the annual amounts would be the same as the REET 1
estimate of $500,000 per year.
The Council could decide to reduce but not eliminate the General Fund contributions to the CIP
to cover the Public Safety Plan financial gap and identify an amount that would allow the City to
continue to leverage grant funds for capital projects, though at a reduced rate.
Follow Up from the March 6, 2018 Finance Committee Meeting
Staff was asked to follow up on the following from the March 6, 2018 Finance Committee
Meeting:
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• Provide the 2017 budget statistics, including trends and forecast for the future. This
information will be provided at the April 3, 2018 Finance Committee Meeting.
• Include a map of Park properties. Attached to the memo.
• Identify proposed Administration recommendations for immediate operational reductions.
These will be provided by the April 17, 2018 Finance Committee meeting.
• Provide a CIP prioritization analysis of the effects of reducing the CIP. An analysis of a
$500,000 annual ongoing reduction in the CIP will be provided at the April 3, 2018
Finance Committee meeting.
• Provide information on market conditions moving forward from the City's current
contractors and the Council's Program Management Quality Assurance (PMQA)
consultant. Steve Goldblatt, the Council's PMQA consultant will be in attendance at the
March 20, 2018 Finance Committee meeting and additional information is provided
below regarding forecasted market conditions.
Project Schedule
As prescribed by the agreed-upon schedule outlined in the beginning of this memo, the
discussion slated for the March 20, 2018 meeting centers on the ramifications of pushing back
the schedules of some of the Public Safety Plan projects in order to spread out funds needed for
construction. Below is a discussion of this option, with some specific assumptions built in.
Assumptions
• Due to the increasing cost of land year over year, as well as the fact that the City has
initiated the acquisition process for all of the necessary properties, staff has assumed
that acquisition of all of the properties would continue on the timeline set forward by the
Public Safety Plan and does not recommend, nor did staff analyze, the ramifications of
waiting on acquisition.
• Because Fire Station 51 is contractually obligated by the Tukwila Valley South
Development Agreement, staff does not recommend, nor did staff analyze, pushing out
the Fire Station 51 project. This project is also the furthest along in the process.
• With Fire Station 51 moving to the new site at Southcenter Parkway and South 180th, the
need to move Fire Station 52 to the preferred site on the City Hall Campus becomes
critical. As the FACETS study showed, once Fire Station 51 moves it is imperative that
Fire Station 52 also move to the proposed location to ensure equitable response times
across the city. Because the existing Fire Station 54 is within the FACETS identified
location area, it is not subject to the same urgency. Staff does not recommend, nor did
staff analyze, delaying the Fire Station 52 project.
Analysis
For discussion purposes, staff worked with Shiels Obletz Johnsen and Lydig Construction, the
GCCM for the fire stations, to identify the forecasted cost escalation associated with waiting to
construct the Justice Center, Fire Station 54 and the Public Works Shops. For planning
purposes, the team looked at what the ramifications would be if these three projects were
delayed by five years. While there have been questions as to whether the overall construction
market is slowing down, Lydig's forecast indicate continued increased costs over time. Their
forecast analysis shows the following percentage annual increases from 2018 through 2023,
which compound over time, raising the cost of the projects by nearly 25% over that time period:
Year
2019
2020
2021
2022
2023
Annual %
5%
5.25%
2.2%
5.1%
4%
Increase
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On the attached conceptual cash flow document, you can see that the projects escalate in the
following ways:
• Justice Center:
o Total cost under current schedule: $68.5 million
o Total cost delaying project five years: $82.5 million
• Fire Station 54:
o Total cost under current schedule: $14.7 million
o Total cost delaying project five years: $18.6 million
• Public Works Shops (most conservative estimate):
o Total cost under current schedule: $63.4 million
o Total cost delaying project five years: $76.8 million
• Public Works Shops (best case estimate):
o Total cost under current schedule: $44.8 million
o Total cost delaying project five years: $52.8 million
As we have done with the previous topics covered in this process, staff is seeking a discussion
with the Committee about this analysis in order to inform the Administration recommendations.
These will be presented at the April 3, 2018 Finance Committee meeting for discussion and will
include the financial framework for review. Staff anticipates there will be discussion and
Committee refinement at the April 3 and April 17 Finance Committee meetings, with a goal of a
Finance Committee recommendation to full Council by the end of April, should Committee
members concur.
Follow Up
Staff was asked to follow up on what savings could be found in the existing Capital
Improvement Program (CIP):
• One-time funding from 2018:
o Cascade View Safe Routes to School savings: $100K
o Small Roadway projects savings: $175K
o S. 144th St. Bridge Sidewalks (grant not received): $190K
o S. 140th St. Intersections (grant not received): $ 75K
o TOTAL: $540K
• Ongoing reduction potential
o The General Fund makes an annual contribution to the Residential Street
Improvement Fund of $750K per year.
Potential Scenarios to Fill the Public Safety Plan Gap
The Committee has requested that staff provide recommendations on potential options for filling
the Public Safety Plan gap. Below is a summary of five options for discussion at the April 3,
2018 Committee meeting. Attached to this memo is the detailed financial framework for each
option, including year -by -year impacts. Staff expects to refine these based on Committee
discussion and return for focused discussion on a smaller number of options for the Committee
to consider as it deliberates on its recommendation to the full council.
The following key assumptions went in to the development of these options:
• One-time funds previously discussed (such as land sales, existing REET, etc.) are
included in all options.
• Dedicated REET1 to PSP projects is included in all options.
• Fire impact fees are included at the projected higher rate and Tukwila South agreement
fire impact fees are also included in all options.
Z:\Council Agenda Items\Communications\Final FIN Memo 051618.doc
13
INFORMATIONAL MEMO
Page 10
• LTGO bonds are assumed at a 30 -year amortization rate.
• Reducing the PW facilities to $30M would allow for land acquisition, improvements to one
of the existing buildings and a full design program for the PW shops. Future decisions
would need to be made about the Shops, with the ability to use Enterprise funds for
additional financing.
• Two scenarios contemplate reducing eliminating funding for Fire Apparatus and
Equipment after year 10. The City would have five bienniums to identify how to pay for
this needed equipment.
• Two scenarios contemplate reducing or eliminating the construction of FS 54. There
would likely be some costs associated with upgrading the facility.
• Where there is no General Fund obligation, but identified capacity from maturing debt, the
repayment method could be a combination of General Fund contribution and maturing
debt capacity to repay the LTGO bonds.
• Unless eliminated, each scenario contemplates the projects being built on the existing
schedule.
Staff recommends Option Cl for the following reasons:
• The costs associated with building construction will likely rise faster than the costs
associated with procuring apparatus and equipment for Fire, so it makes sense to
prioritize the building over equipment.
• The City would have ample time to identify how to fund apparatus and equipment in the
out -years.
• The City previously did not have an apparatus and equipment fund and has historically
paid for items out of the General Fund.
• Dedicating $30M to shops allows for the City to acquire all of the property, perform
necessary upgrades to one existing facility and fully develop a program and design for
the rest of the facility, allowing the City a better idea of the total budget. This also allows
the City to better identify how it can leverage Enterprise Funds' contribution.
• There is very little obligation to the General Fund in this option and would not use all of the
capacity from maturing debt on an annual basis, allowing for other capital priorities
should the Council wish.
14 Z:\Council Agenda Items\Communications\Final FIN Memo 051618.doc
LTGO Repayment Method
Option
FS
51
FS
52
S
A&E
JC
PW
2020
General
Capacity
LTGO
Fund
from
Bonds
contribution
maturing
debt
A
A
$17M
$14M
$29M
$68M
$63M]
$66M
$1M - $2.5 M
per yr
$830K -
$3M per yr
B
$12M
$17M
$14M
$29M
$68M
$68M
$30M
$30M
$32M
$35M
$1M - $2M
per yr
$1M in 2028
& $500K in
2029
$830K -
$2.6M per yr
$830K -
$1.6M per yr
Cl
12M
$17M
$14M
$15M
C2
p12M
$17M
$0
$29M
$68M
$30M
$20M
$0
$830K -
$2M per yr
D
$12M
$17M
A
$0
$15M
$68M
$30M
$20M
$0
$500K -
$1.2M per yr
Staff recommends Option Cl for the following reasons:
• The costs associated with building construction will likely rise faster than the costs
associated with procuring apparatus and equipment for Fire, so it makes sense to
prioritize the building over equipment.
• The City would have ample time to identify how to fund apparatus and equipment in the
out -years.
• The City previously did not have an apparatus and equipment fund and has historically
paid for items out of the General Fund.
• Dedicating $30M to shops allows for the City to acquire all of the property, perform
necessary upgrades to one existing facility and fully develop a program and design for
the rest of the facility, allowing the City a better idea of the total budget. This also allows
the City to better identify how it can leverage Enterprise Funds' contribution.
• There is very little obligation to the General Fund in this option and would not use all of the
capacity from maturing debt on an annual basis, allowing for other capital priorities
should the Council wish.
14 Z:\Council Agenda Items\Communications\Final FIN Memo 051618.doc
INFORMATIONAL MEMO
Page 11
Follow Up and Next Steps
As the Committee continues to deliberate on how to fill the Public Safety Plan financial gap, it
has asked for specific issues to be addressed and information to be provided. Now that the
Schematic Design estimate is in for the Justice Center, there is more certainty in the costs
associated with the Public Safety Plan. However, the Committee has made it clear that more
information is needed on the overall budget forecast for the City and the six-year financial plan.
The City also has the White Birch tool, which will be previewed at the May 8, 2018 Finance
Committee meeting, to assist in the modeling of filling the financial gap.
The City is committed to being transparent with the community on the Public Safety Plan and
has previously indicated it would hold two open houses in 2018. Staff has tentatively scheduled
(though not yet advertised) a community open house for Saturday, June 23. Should the
Committee members desire to keep the open house as currently scheduled, staff propose the
following next steps:
• May 22 Finance Committee: Overview of six-year financial plan "Attachment A" and
discussion of options to model in White Birch
• June 5 Finance Committee: Review models in White Birch, discuss preferred option
• If ready— June 11 COW discussion on the various options
• If ready— June 18 Council action
The City also has the option to move the open house back to ensure that the Committee and
Council have sufficient time to review and decide on a path to fill the Public Safety Plan financial
gap. Staff is seeking direction on the proposed next steps and timeline, as well as any
additional information the Committee deems necessary to make a recommendation to the full
Council.
Committee Options to Model in Whitebirch
Per the agreement on the above described timeline, the May 22 Finance Committee will be an
opportunity for Committee members to propose potential strategies for financing the Public
Safety Plan qap that were not included in the five scenarios provided by staff. Staff will then
return to the June 5 Finance Committee with Committee members' scenarios in Whitebirch for
review and discussion, with the goal of identifying a preferred option to present to the full
Council at the June 11 workshop. No other items will be scheduled for the June 5 Committee
meeting.
Staff continues to recommend scenario Cl, which would:
• Build all three fire stations on the current timeline
• Build the Justice Center on the current timeline
• Invest $30 million in Public Works facilities, allowing for the land purchase, improvements
to two of the existing buildings and the architectural and engineering work needed to
program and design the remaining facility
• Pay for fire apparatus and equipment for ten years, allowing the City to identify how it
would pay for these needed items during this time
All five scenarios are contained in the financial framework documents attached, including Cl.
The Administration believes that Cl is the best option because it does not rely on General Fund
contributions (except for years 2028 and 2029, which can be smoothed out by shifting
apparatus purchases), does not utilize all of the capacity from maturing debt, and allows for the
most significant portion of the Public Safety Plan to be achieved in the current timeline.
Z:\Council Agenda Items\Communications\Final FIN Memo 051618.doc
15
INFORMATIONAL MEMO
Page 12
Staff specifically does not recommend using new revenue to fund the Public Safety Plan
because it is believed that this tool should be saved for the 2019/2020 budget process to
address the flattening of sales tax and the elimination of Streamline Sales Tax mitigation
payments. However, the new revenue matrix is attached for discussion of Committee members'
desired scenarios.
RECOMMENDATION
Staff is seeking committee interest in the various tools presented today. At the next Committee
meeting there will be a full discussion of the various potential new revenue tools the Committee
may want to employ to fill the funding gap. Subsequent to that meeting, the Committee will also
discuss any potential general fund obligations that could be used for the gap. This direction will
allow staff to build a model based on the Council's priorities and Administration
recommendations. Finally, a discussion on the project schedule and potential cost implications
of accelerating/delaying projects, can be placed into the model to understand the cash flow and
facility ramifications.
ATTACHMENT
Public Safety Plan Financial Frameworks
Option A
Option B
Option Cl
Option C2
Option D
New Revenue Matrix
16 Z:\Council Agenda Items\Communications\Final FIN Memo 051618.doc
PUBLIC SAFETY PLAN - FINANCIAL PLAN - 30 Year LTGO Amortization
Z
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40,675,046 I I I I I I
20,000,000 66,000,000 I I I I I I
500,000 300,000 300,000 300,000 ! 300,000 300,000 300,000 300,000 ! 300,000 300,000 300,000 300,000 300,000 300,000 350,000
1,017,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000
3,000,000 I I I I I I
5,038,000 3,000,000 2,000,000 5,000,000
500,000 500,000 500,000 I 500,000 500,000 j 500,000 500,000 1 500,000 500,000 I 500,000 500,000 I 500,000 500,000 I 500,000 500,000 I 500,000
258,283 200,000 100,000 100,000 40,000
I I I I I I
283,709 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,500,000 1,500,000 ; 2,000,000 2,000,000 ; 2,000,000 2,000,000 ; 2,000,000 2,500,000 ; 2,500,000
I I I I
831,000 831,000 831,000 831,000 1,468,000 1,994,000 1,994,000 1,994,000 1,994,000 1,994,000 1,994,000 1,994,000 1,994,000 1,994,000
2,058,992 30,338,000 42,875,046 72,031,000 4,971,000 7,931,000 = 2,931,000 3,568,000 " 4,594,000 4,594,000 5,094,000 5,094,000 5,094,000 5,094,000 5,144,000 5,294,000 5,294,000
I I I I I I I
431,266 17,890,500 26,694,000 23,430,406 ;
254,484 1,385,000 8,725,500 2,115,501 I
161,299 890,000 2,512,000 13,046,000 ' 1,033,751 I I I I I I
142,791 1,554,000 1,978,000 10,274,000 , 814,587
573,651 4,455,859 540,082 362,3851 276,621 583,525 507,480 2,597,023 384,755 414,980 806,277 2,709,784 3,512,566 1,607,204 1,597,411 2,865,957 888,681
283,709 19,361,000 4,989,000 28,317,000 10,460,142 - j p
1,847,199 45,536,359 45,438,582 77,545,292 12,585,101 583,525 507,480 2,597,023 ; 384,755 414,980 ; 806,277 2,709,784 ; 3,512,566 1,607,204 1,597,411 2,865,957 888,681
interest only ! interest only interest only ! interest only full DS I I I
800,000 800,000 3,440,000 j 3,440,000 5,212,204 5,212,204 5,212,204 5,212,204 5,212,204 5,212,204 5,212,204 5,212,204 5,212,204 I 5,212,204 5,212,204 I 5,212,204
(400,000) (400,000) (1,270,000)! (1,270,000) (1,930,956)! (1,930,956) (1,930,956)! (1,930,956) (1,930,956)! (1,930,956) (1,930,956)! (1,930,956) (1,930,956)! (1,930,956) (1,930,956)! (1,930,956)
400,000 400,000 2,170,000 2,170,000 3,281,248 3,281,248 3,281,248 .i 3,281,248 3,281,248 3,281,248 3,281,248 3,281,248 3,281,248 3,281,248 3,281,248 3,281,248
1,847,199 45,936,359 45,838,582 79,715,292 , 14,755,101 3,864,773 y 3,788,728 5,878,271 3,666,003 3,696,228 j 4,087,525 5,991,032 I 6,793,813 4,888,452 ; 4,878,659 6,147,205 j 4,169,929
211,793 (15,598,359)1 (2,963,536) (7,684,292)1 (9,784,101) 4,066,227 (857,728) (2,310,271)1 927,997 897,7721 1,006,475 (897,032)1 (1,699,813) 205,5481 265,341 (853,205)1 1,124,071
36,513,127 36,724,920 21,126,561 18,163,025 10,478,732 694,631 4,760,859 3,903,131 1,592,860 2,520,856 3,418,628 4,425,103 3,528,071 1,828,257 2,033,805 2,299,146 : 1,445,942
36,724,920 21,126,561 18,163,025 10,478,732 694,631 4,760,859 ; 3,903,131 1,592,860 2,520,856 3,418,628 ; 4,425,103 3,528,071 1,828,257 2,033,805 2,299,146 1,445,942 2,570,013
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% Dbt Svc capacity used for PSP
Project Expenditures
Justice Center
FS 51
FS 52
FS 54
Apparatus & equip
Shops
Project Expenditures Total
Debt Service
Debt service LTGO
Utility Fds pay rent = 50% of dbt svc
GF Debt Service Total
Expense Total
Annual Surplus (Shortfall)
Beginning Carryover (Shortfall)
Ending Carryover (Shortfall)
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18
PUBLIC SAFETY PLAN - FINANCIAL PLAN - 30 Year LTGO Amortization
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300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000
I I i I I I I I
500,000 1 500,000 500,000 1 500,000 500,000 500,000 500,000 1 500,000 500,000 1 500,000 500,000 1 500,000 500,000 1 500,000 500,000 1 500,000 500,000
I I i I I I I I
2,500,000 1,000,000 - - - - - - - - - - - - - - -
I I I I I I
1,994,000 2,259,000 2,647,000 2,647,000 2,561,600 2,561,600 2,561,600 2,561,600 2,561,600 2,561,600 2,561,600 2,561,600 2,561,600 2,561,600 2,561,600 2,561,600 2,561,600
5,294,000 4,059,000 3,447,000 3,447,000 3,361,600 1 3,361,600 3,361,600 " 3,361,600 3,361,600 3,361,600 3,361,600 ' 3,361,600 3,361,600 3,361,600 3,361,600 3,361,600 3,361,600
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5,212,204 5,212,204 5,212,204 i 5,212,204 5,212,204 I 5,212,204 5,212,204 I 5,212,204 5,212,204 I 5,212,204 5,212,204 5,212,204 5,212,204 I 5,212,204 3,960,856 I 3,960,856
(1,930,956)' (1,930,956) (1,930,956)I (1,930,956) (1,930,956) (1,930,956) (1,930,956)I (1,930,956) (1,930,956)1 (1,930,956) (1,930,956) (1,930,956) (1,930,956)' (1,930,956) (1,305,282) (1,305,282)
3,281,248 3,281,248 3,281,248 3,281,248 3,281,248 3,281,248 3,281,248 3,281,248 3,281,248 3,281,248 3,281,248 3,281,248 3,281,248 3,281,248 2,655,574 2,655,574
6,948,821 3,524,257 3,890,999 3,994,227 3,281,248 3,281,248 3,281,248 3,281,248 3,281,248 3,281,248 3,281,248 3,281,248 3,281,248 3,281,248 2,655,574 2,655,574 -
Annual Surplus (Shortfall) (1,654,821)1 534,743 (443,999)1 (547,227) 80,352 I 80,352 80,352 I 80,352 80,352 1 80,352 80,352 I 80,352 80,352 I 80,352 706,026 I 706,026 3,361,600
Beginning Carryover (Shortfall) I 2,570,013 915,192 1,449,935 1,005,936 458,709 539,061 619,413 699,765 780,117 860,469 940,821 • 1,021,174 1,101,526 1,181,878 1,262,230 1,968,256 2,674,281
915,192 1,449,935 1,005,936 458,709 539,061 619,413 699,765 780,117 860,469 940,821 1,021,174 1,101,526 1,181,878 1,262,230 1,968,256 2,674,281 6,035,881
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Justice Center
FS 51
FS 52
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Apparatus & equip
Shops
Project Expenditures Total
Debt Service
Debt service LTGO
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20,000,000 32,000,000
I i I I I I I
500,000 300,000 300,000 300,000 ; 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 350,000
I I I I I I I
1,017,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000
I i I I i I
3,000,000
5,038,000 3,000,000 i 2,000,000 5,000,000
500,000 500,000 500,000 ; 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000
258,283 200,000 100,000 100,000 40,000
283,709 - 1 1,000,000 1,000,000 1,000,000 - - - - - - 1,000,000 2,000,000 1,000,000 1,000,000 1,000,000
I I I I I I I
831,000 831,000 831,000 831,000 1,468,000 1,994,000 1,994,000 1,994,000 1,994,000 1,994,000 1,994,000 1,994,000 1,994,000
2,058,992 29,338,000 ; 42,875,046 38,031,000 4,971,000 6,931,000 1,931,000 2,568,000 3,094,000 3,094,000 ; 3,094,000 4,094,000 5,094,000 4,094,000 4,144,000 3,794,000
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431,266 17,890,500 26,694,000 23,430,406I - - -
254,484 1,385,000 8,725,500 2,115,501 ; -
161,299 890,000 2,512,000 13,046,000 1,033,751 - -
142,791 1,554,000 1,978,000 10,274,000 814,587
573,651 4,455,859 540,082 362,385 276,621 583,525 507,480 2,597,023 384,755 414,980 806,277 2,709,784 3,512,566 1,607,204 1,597,411 2,865,957
283,709 19,361,000 3,542,000 5,719,000 i 1,094,291
1,847,199 45,536,359 43,991,582 54,947,292 I 3,219,250 583,525 507,480 2,597,023 384,755 414,980 806,277 2,709,784 3,512,566 1,607,204 1,597,411 2,865,957
interest only interest only interest only interest only full DS
800,000 800,000 2,080,000 ; 2,080,000 3,171,763 3,171,763 3,171,763 3,171,763 3,171,763 3,171,763 3,171,763 3,171,763 3,171,763 3,171,763 3,171,763
I I I I I I
(400,000); (400,000) (600,000); (600,000) (925,739) i (925,739) (925,739); (925,739) (925,739)1 (925,739) (925,739); (925,739) (925,739)1 (925,739) (925,739)
400,000 ; 400,000 1,480,000 1,480,000 2,246,024 2,246,024 2,246,024 2,246,024 2,246,024 2,246,024 2,246,024 ; 2,246,024 2,246,024 2,246,024 2,246,024
1 1 1
1,847,199 45,936,359 44,391,582 56,427,292. 4,699,250 2,829,549 2,753,504 4,843,047 2,630,779 2,661,004 3,052,302 4,955,809. 5,758,590 3,853,228 3,843,435 5,111,981
211,793 (16,598,359) (1,516,536) (18,396,292) 271,750 4,101,451 1 (822,504) (2,275,047)1 463,221 432,996 41,698 (861,809) (664,590) 240,772 1 300,565 (1,317,981)
36,513,127 36,724,920 20,126,561 18,610,025 ; 213,732 485,482 4,586,933 3,764,429 1,489,382 1,952,603 ' 2,385,598 2,427,297 1,565,488 900,899 1,141,671 1,442,236
i I I I I
36,724,920 20,126,561 18,610,025 213,732 ' 485,482 4,586,933 3,764,429 1,489,382 1,952,603 2,385,598 2,427,297 1,565,488 ' 900,899 1,141,671 1,442,236 124,255
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FS 51
FS 52
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Apparatus & equip
Shops
Project Expenditures Total
Debt Service
Debt service LTGO
Utility Fds pay rent = 50% of dbt svc
GF Debt Service Total
Expense Total
Annual Surplus (Shortfall)
Beginning Carryover (Shortfall)
Ending Carryover (Shortfall)
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PUBLIC SAFETY PLAN - FINANCIAL PLAN - 30 Year LTGO Amortization
2
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I I I I I I I I
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300,000 300,000 ; 300,000 300,000 300,000 300,000 ; 300,000 300,000 300,000 300,000 ; 300,000 300,000 300,000 300,000 ; 300,000 300,000 300,000 300,000
I I I I I I I I
I I I I I I I I
I I I I I I I I
500,000 500,000 ; 500,000 500,000 500,000 500,000 ; 500,000 500,000 500,000 500,000 ; 500,000 500,000 500,000 500,000 ; 500,000 500,000 500,000 500,000
I I I I I I I
1,500,000 2,000,0001 500,000 I I I
I I I I I I I
1,994,000 1,994,000 2,259,000 2,647,000 2,647,000 1,280,800 1,280,800 1,280,800 1,280,800 1,280,800 1,280,800 1,280,800 1,280,800 1,280,800 1,280,800 1,280,800 1,280,800 1,280,800
4,294,000 4,794,000 3,559,000 3,447,000 3,447,000 2,080,800 2,080,800 2,080,800 2,080,800 2,080,800 2,080,800 2,080,800 2,080,800 2,080,800 = 2,080,800 2,080,800 2,080,800 2,080,800
100% 40% 40% 40% 40% 40% 40% 40% 40% 40% 40% 40% 40% 40%
I I I I I I I I
I I I I I I I I
I I I I I I I I
888,681 3,667,573 243,009 609,751 712,979
I I I i I I I i
888,681 3,667,5731 243,009 609,7511 712,979 I I I
3,171,763 3,171,763 3,171,763 3,171,763 3,171,763 3,171,763 3,171,763 3,171,763 3,171,763 3,171,763 3,171,763 3,171,763 3,171,763 3,171,763 3,171,763 1,920,415 1,920,415
I I I I I I
(925,739) (925,739) (925,739) (925,739); (925,739) (925,739); (925,739) (925,739); (925,739) (925,739); (925,739) (925,739); (925,739) (925,739); (925,739) (300,065); (300,065)
2,246,024 2,246,024 2,246,024 2,246,024 2,246,024 2,246,024 2,246,024 2,246,024 2,246,024 2,246,024 ; 2,246,024 2,246,024 2,246,024 2,246,024 2,246,024 1,620,350 1,620,350 -
I i I I
3,134,705 5,913,597 ; 2,489,033 2,855,775 2,959,003 2,246,024 2,246,024 2,246,024 2,246,024 2,246,024 ; 2,246,024 2,246,024 2,246,024 2,246,024 2,246,024 1,620,350 1,620,350
Annual Surplus (Shortfall) 1,159,295 (1,119,597)i 1,069,967 591,225 487,997 (165,224) (165,224) (165,224)1 (165,224) (165,224) (165,224) (165,224) (165,224) (165,224) (165,224) 460,450 460,450 2,080,800
Beginning Carryover (Shortfall) I 124,255 1,283,550 I 163,953 1,233,920 1,825,144 2,313,141 ; 2,147,917 1,982,693 1,817,469 1,652,245 1,487,021 1,321,797 1,156,572 991,348 826,124 660,900 1,121,350 1,581,799
I I I
1,283,550 163,953 1,233,920 1,825,144 ; 2,313,141 2,147,917 ; 1,982,693 1,817,469 1,652,245 1,487,021 1,321,797 1,156,572 991,348 826,124 660,900 1,121,350 1,581,799 3,662,599
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24
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40,675,046 I I I I I I
20,000,000 I 35,000,000 I I I I I I I
500,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 ! 300,000 300,000 ! 300,000 300,000 ! 300,000 300,000 350,000
1,017,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000
3,000,000 '
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500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000
258,283 200,000 : 100,000 100,000 40,000
I I I I I I I I
283,709 - - - - - - - - - - 1,000,000 ; 500,000 - - - -
I I I I I I I I
831,000 831,000 831,000 ' 831,000 1,468,000 ' 1,994,000 1,994,000 ' 1,994,000 1,994,000 ' 1,994,000 1,994,000 ' 1,994,000 1,994,000 ' 1,994,000
2,058,992 29,338,000 41,875,046 40,031,000 3,971,000 6,931,000 1,931,000 2,568,000 3,094,000 3,094,000 " 3,094,000 4,094,000 3,594,000 3,094,000 , 3,144,000 2,794,000 2,794,000
I I I 1 I I I I
431,266 17,890,500 ; 26,694,000 23,430,406 - - -
254,484 1,385,000 8,725,500 2,115,501
161,299 890,000 2,512,000 13,046,000 1,033,751 I I I I I I
142,791 1,554,000 ; 1,978,000 10,274,000 814,587 ;
573,651 4,455,859 540,082 362,385 276,621 583,525 I 507,480 597,023 1,384,755 1,414,980 806,277 2,709,784 773,130 I I
283,709 19,361,000 ; 3,542,000 5,719,000 1,094,291
1,847,199 45,536,359 43,991,582 54,947,292 3,219,250 583,525 507,480 597,023 1,384,755 1,414,980 ° 806,277 2,709,784 ; 773,130 - - - -
interest only ! interest only interest only interest only full DS
800,000 800,000 2,200,000 2,200,000 3,351,802 3,351,802 3,351,802 3,351,802 3,351,802 3,351,802 3,351,802 3,351,802 3,351,802 3,351,802 3,351,802 3,351,802
(400,000)! (400,000) (600,000)! (600,000) (925,739)! (925,739) (925,739)! (925,739) (925,739)! (925,739) (925,739)! (925,739) (925,739)! (925,739) (925,739)! (925,739)
400,000 1 400,000 1,600,000 1 1,600,000 2,426,063 1 2,426,063 2,426,063 1 2,426,063 2,426,063 1 2,426,063 2,426,063 2,426,063 2,426,063 2,426,063 2,426,063 q 2,426,063
1,847,199 45,936,359 44,391,582 56,547,292 j 4,819,250 3,009,588 2,933,543 3,023,086 3,810,818 3,841,043 j 3,232,340 5,135,848 3,199,193 2,426,063 g 2,426,063 2,426,063 2,426,063
211,793 (16,598,359)1 (2,516,536) (16,516,292)1 (848,250) 3,921,4121 (1,002,543) (455,086), (716,818) (747,043)1 (138,340) (1,041,848)1 394,807 667,937 717,937 367,9371 367,937
36,513,127 36,724,920 20,126,561 17,610,025 1,093,732 245,482 ; 4,166,894 3,164,351 ; 2,709,265 1,992,447 ; 1,245,404 1,107,063 65,216 460,023 ; 1,127,960 1,845,897 ; 2,213,834
I I o
36,724,920 20,126,561 17,610,025 1,093,732 245,482 4,166,894 ; 3,164,351 2,709,265 ; 1,992,447 1,245,404 ; 1,107,063 65,216 460,023 1,127,960 ; 1,845,897 2,213,834 2,581,771
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Project Expenditures Total
Debt Service
Debt service LTGO
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GF Debt Service Total
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I I I I I I I I
I I I I I I I I
I I I I I I I I
I I I I I I I I
300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000
I I I I I I I I
500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000
I I I I I I I I
I I I I I I I I
1,994,000 1,129,500 1,323,500 1,323,500 1,601,000 1,601,000 1,601,000 1,601,000 1,601,000 1,601,000 1,601,000 1,601,000 1,601,000 1,601,000 1,601,000 1,601,000 1,601,000
2,794,000 1,929,500 2,123,500 2,123,500 2,401,000 2,401,000 2,401,000 2,401,000 2,401,000 2,401,000 2,401,000 2,401,000 2,401,000 2,401,000 2,401,000 2,401,000 2,401,000
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3,351,802 j 3,351,802 3,351,802 j 3,351,802 3,351,802 j 3,351,802 3,351,802 j 3,351,802 3,351,802 1 3,351,802 3,351,802 j 3,351,802 3,351,802 j 3,351,802 2,100,454 j 2,100,454 -
(925,739) (925,739) (925,739)! (925,739) (925,739) ! (925,739) (925,739) ! (925,739) (925,739) ! (925,739) (925,739)! (925,739) (925,739)! (925,739) (300,065)! (300,065) -
2,426,063 j 2,426,063 2,426,063 ; 2,426,063 2,426,063 j 2,426,063 2,426,063 j 2,426,063 2,426,063 j 2,426,063 2,426,063 j 2,426,063 2,426,063 j 2,426,063 1,800,389 j 1,800,389 -
2,426,063 2,426,063 2,426,063 2,426,063 2,426,063 j 2,426,063 2,426,063 ; 2,426,063 2,426,063 2,426,063 2,426,063 2,426,063 2,426,063 2,426,063 1,800,389 1,800,389 -
Annual Surplus (Shortfall) 367,937 j (496,563) (302,563)j (302,563) (25,063)j (25,063) (25,063) (25,063) (25,063) (25,063) (25,063) (25,063) (25,063), (25,063) 600,611 j 600,611 2,401,000
Beginning Carryover (Shortfall) I 2,581,771 2,949,707 2,453,144 2,150,581 1,848,018 ; 1,822,955 1,797,892 1,772,829 1,747,766 1,722,703 1,697,640 1,672,577 1,647,514 1,622,451 1,597,388 2,197,998 2,798,609
I I I I I i
2,949,707 2,453,144 2,150,581 1,848,018 1,822,955 1,797,892 1,772,829 1,747,766 1,722,703 1,697,640 1,672,577 - 1,647,514 1,622,451 1,597,388 2,197,998 2,798,609 5,199,609
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Project Expenditures Total
Debt Service
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GF Debt Service Total
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O
N
N
O
N
N
O
N
0
M
O
N
al
O
N
CO
O
N
N
c
N
N
N
O
N
N
N
N
N
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N
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N
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N
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0
N
0
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O
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N
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I I I I I I I I
40,675,046 I I I I I I
20,000,000 I 20,000,000 I I I I I I I
500,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 350,000
1,017,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000
3,000,000 '
5,038,000 3,000,000 2,000,000 5,000,000 I I I I I I
500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000
258,283 200,000 100,000 100,000 40,000 I I I I I I
283,709 - 1 - I - - I - I - I - 1 - I - - I -
831,000 831,000 831,000 831,000 1,468,000 1,994,000 1,994,000 1,994,000 1,994,000 1,994,000 1,994,000 1,994,000 1,994,000 1,994,000
2,058,992 29,338,000 I 41,875,046 25,031,000 I 3,971,000 6,931,000 I 1,931,000 2,568,000 I 3,094,000 3,094,000 I 3,094,000 3,094,000 I 3,094,000 3,094,000 i 3,144,000 2,794,000 I 2,794,000
o
0
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•
•
431,266 17,890,500 26,694,000 23,430,406
254,484 1,385,000 8,725,500 2,115,501 I I I I I I
161,299 890,000 : 2,512,000 13,046,000 1,033,751 - -
142,791 I I I I I I I
573,651 4,455,859 540,082 362,385 276,621 583,525 507,480 2,597,023 384,755 414,980 806,277 2,709,784 3,512,566 1,607,204 1,597,411 2,865,957 888,681
283,709 19,361,000 : 3,542,000 5,719,000 1,094,291 -
1,847,199 43,982,359 42,013,582 44,673,292 I 2,404,663 583,525 507,480 2,597,023 384,755 414,980 806,277 2,709,784 3,512,566 1,607,204 1,597,411 2,865,957 888,681
interest only interest only interest only interest only full DS I I V I I I
800,000 ; 800,000 1,600,000 1,600,000 2,451,607 ; 2,451,607 2,451,607 ; 2,451,607 2,451,607 ; 2,451,607 2,451,607 ; 2,451,607 2,451,607 ; 2,451,607 2,451,607 ; 2,451,607
I I I I I I I I
(400,000) i (400,000) (600,000) I (600,000) (925,739) i (925,739) (925,739) i (925,739) (925,739) (925,739) (925,739) (925,739) (925,739) (925,739) (925,739) (925,739)
400,000 400,000 1,000,000 1,000,000 1,525,868 ; 1,525,868 1,525,868 ; 1,525,868 1,525,868 1,525,868 1,525,868 ; 1,525,868 1,525,868 ; 1,525,868 1,525,868 1,525,868
I I I I
1,847,199 44,382,359 ' 42,413,582 45,673,292 3,404,663 2,109,393 2,033,348 4,122,891 1,910,624 1,940,849 ; 2,332,146 4,235,653 5,038,434 3,133,072 3,123,279 4,391,825 2,414,549
211,793 (15,044,359)1 (538,536) (20,642,292)1 566,337 4,821,607 I (102,348) (1,554,891)1 1,183,376 1,153,151 I 761,854 (1,141,653)1 (1,944,434) (39,072)1 20,721 (1,597,825)1 379,451
36,513,127 36,724,920 21,680,561 21,142,025 499,732 1,066,069 5,887,676 5,785,328 4,230,436 5,413,813 6,566,964 7,328,818 6,187,165 4,242,731 4,203,659 4,224,380 2,626,555
36,724,920 21,680,561 21,142,025 499,732 1,066,069 5,887,676 5,785,328 4,230,436 5,413,813 6,566,964 7,328,818 6,187,165 4,242,731 4,203,659 4,224,380 2,626,555 3,006,005
0
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Project Expenditures
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FS 51
FS 52
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Apparatus & equip
Shops
Project Expenditures Total
Debt Service
Debt service LTGO
Utility Fds pay rent = 50% of dbt svc
GF Debt Service Total
Expense Total
Annual Surplus (Shortfall)
Beginning Carryover (Shortfall)
Ending Carryover (Shortfall)
.-
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00
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29 M
30
PUBLIC SAFETY PLAN - FINANCIAL PLAN - 30 Year LTGO Amortization
_
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I I I I I I I I
I I I I I I I I
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I I I I I I I I
300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000
I I I I I I I I
500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000
I I I I I I I I
1,994,000 1,129,500 1,058,800 1,058,800 960,600 960,600 960,600 960,600 960,600 960,600 960,600 960,600 960,600
960,600 960,600 960,600 960,600
2,794,000 I 1,929,500 1,858,800 I 1,858,800 1,760,600 I 1,760,600 1,760,600 I 1,760,600 1,760,600 I 1,760,600 1,760,600 I 1,760,600 1,760,600 I 1,760, 600 1,760,600 I 1,760,600 1,760,600
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3,667,573 243,009 609,751 712,979 - 0 0 0 0 0 0 0 0; 0 0i 0 0
3,667,573 1 243,009 609,751 1 712,979
I I I I
2,451,607 2,451,607 2,451,607 2,451,607 2,451,607 ; 2,451,607 2,451,607 2,451,607 2,451,607 2,451,607 2,451,607 2,451,607 2,451,607 2,451,607 1,200,260 1,200,260
I I I I I I I I
(925,739) (925,739) (925,739) (925,739) (925,739) (925,739) (925,739) (925,739) (925,739) (925,739) (925,739) (925,739) (925,739) (925,739) (300,065)'1 (300,065)
1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 ' 1,525,868 1,525,868 ; 1,525,868 900,195 900,195 -
i I i i I I i
5,193,442 1,768,877 2,135,620 2,238,847 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 900,195 900,195 -
Annual Surplus (Shortfall) (2,399,442)1 160,623 (276,820)1 (380,047) 234,732 1 234,732 234,732 1 234,732 234,732 I 234,732 234,732 234,732 234,732 I 234,732 860,405 1 860,405 1,760,600
Beginning Carryover (Shortfall) I 3,006,005 606,564 767,187 490,367 110,320 345,051 579,783 814,514 1,049,246 1,283,977 1,518,709 1,753,441 1,988,172 2,222,904 2,457,635 3,318,041 4,178,446
606,564 767,187 490,367 110,320 345,051 579,783 814,514 1,049,246 1,283,977 1,518,709 1,753,441 1,988,172 2,222,904 2,457,635 3,318,041 4,178,446 5,939,046
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Project Expenditures
Justice Center
FS 51
FS 52
FS 54
Apparatus & equip
Shops
Project Expenditures Total
Debt Service
Debt service LTGO
Utility Fds pay rent = 50% of dbt svc
GF Debt Service Total
Expense Total
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32
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M
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20,000,000 20,000,000 I I I I I I
I I I 1 I I I I
500,000 300,000 i 300,000 300,000 300,000 300,000 i 300,000 300,000 300,000 300,000 300,000 300,000 i 300,000 300,000 350,000
1,017,000 300,000 ° 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 ° 300,000 300,000 300,000 300,000 300,000
I I I I I I I I
3,000,000
5,038,000 3,000,000 2,000,000 5,000,000 I I I I I
500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 : 500,000 500,000 500,000 500,000 500,000
258,283 200,000 100,000 100,000 40,000 I I I I I I
283,709 I I I I I I
I 1 1 I I i I
831,000 831,000 498,600 : 498,600 880,800 1,196,400 717,840 ; 717,840 717,840 717,840 717,840 : 717,840 717,840 ; 717,840
2,058,992 29,338,000 i 41,875,046 25,031,000 3,971,000 6,598,600 i 1,598,600 1,980,800 1 2,296,400 1,817,840 f 1,817,840 1,817,840 i 1,817,840 1,817,840 ° 1,867,840 1,517,840 I 1,517,840
100% 60% 60% 60% 60% 60% 60% 60% 60% 60% I- 60% 60% 60%
I � I
431,266 17,890,500 26,694,000 23,430,406 -
254,484 1,385,000 8,725,500 2,115,501 I i
161,299 890,000 ° 2,512,000 13,046,000 1,033,751- -
142,791 - 1 - - I - I i
573,651 4,455,859 540,082 362,385 276,621 583,525 507,480 597,023 i 1,384,755 1,414,980 806,277 2,709,784 773,130
283,709 19,361,000 3,542,000 5,719,000 1,094,291 -
1,847,199 43,982,359 1 42,013,582 44,673,292 2,404,663 583,525 507,480 597,023 1 1,384,755 1,414,980 806,277 2,709,784 1 773,130 - - - -
interest only interest only interest only interest only full DS u I
800,000 800,000 1,600,000 1,600,000 2,451,607 ; 2,451,607 2,451,607 2,451,607 2,451,607 ; 2,451,607 2,451,607 2,451,607 2,451,607 2,451,607 2,451,607 2,451,607
6 u 1 I u
(400,000) (400,000) (600,000) (600,000) (925,739) (925,739) (925,739) (925,739) (925,739)1 (925,739) (925,739)U (925,739) (925,739)1 (925,739) (925,739)U (925,739)
400,000 400,000 1,000,000 1,000,000 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868
1,847,199 44,382,359 ; 42,413,582 45,673,292 3,404,663 2,109,393 ; 2,033,348 2,122,891 2,910,624 2,940,849 2,332,146 4,235,653 2,298,998 1,525,868 1,525,868 1,525,868 1,525,868
211,793 (15,044,359): (538,536) (20,642,292): 566,337 4,489,207 : (434,748) (142,091): (614,224) (1,123,009): (514,306) (2,417,813): (481,158) 291,972: 341,972 (8,028): (8,028)
36,513,127 36,724,920 ! 21,680,561 21,142,025 I 499,732 1,066,069 . 5,555,276 5,120,528 . 4,978,436 4,364,213 3,241,204 2,726,898 309,085 (172,073). 119,898 461,870 . 453,841
36,724,920 21,680,561 21,142,025 499,732 1,066,069 5,555,276 , 5,120,528 4,978,436 4,364,213 3,241,204 2,726,898 309,085 , (172,073) 119,898 461,870 453,841 445,813
0
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Justice Center
FS 51
FS 52
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Shops
Project Expenditures Total
Debt Service
Debt service LTGO
Utility Fds pay rent = 50% of dbt svc
GF Debt Service Total
Expense Total
Annual Surplus (Shortfall)
Beginning Carryover (Shortfall)
Ending Carryover (Shortfall)
s—
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00
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33 M
34
PUBLIC SAFETY PLAN - FINANCIAL PLAN - 30 Year LTGO Amortization
Q
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300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000 300,000
i I I I I I I
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500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000
i
717,840 903,600 1,058,800 1,058,800 640,400 640,400 640,400 , 640,400 640,400 , 640,400 640,400 640,400 640,400 640,400 640,400 640,400 640,400
1,517,840 1,703,600 1,858,800 1,858,800 1,440,400 1,440,400 1,440,400 1,440,400 1,440,400 1,440,400 1,440,400 1,440,400 1,440,400 1,440,400 1,440,400 1,440,400 1,440,400
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2,451,607 ; 2,451,607 2,451,607 2,451,607 2,451,607 ; 2,451,607 2,451,607 2,451,607 2,451,607 � 2,451,607 2,451,607 2,451,607 2,451,607 ; 2,451,607 1,200,260 ; 1,200,260 -
I I i I I
(925,739). (925,739) (925,739): (925,739) (925,739)1 (925,739) (925,739)1 (925,739) (925,739)1 (925,739) (925,739): (925,739) (925,739) (925,739) (300,065); (300,065) -
1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 900,195 900,195 -
I I
1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868: 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 1,525,868 900,195 900,195 -
__
--
Annual Surplus (Shortfall) (8,028): 177,732 332,932 , 332,932 (85,468): (85,468) (85,468): (85,468) (85,468): (85,468) (85,468), (85,468) (85,468): (85,468) 540,205 , 540,205 1,440,400
Beginning Carryover (Shortfall) I 445,813 437,785 615,516 , 948,448 1,281,379 , 1,195,911 1,110,442 , 1,024,974 939,506 , 854,037 768,569 683,100 597,632 512,163 426,695 , 966,900 1,507,106
437,785 r 615,516 948,448 1,281,379 1,195,911 1,110,442 1,024,974 939,506 854,037 I 768,569 683,100 597,632 512,163 426,695 966,900 1,507,106 2,947,506
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Project Expenditures
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FS 51
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Shops
Project Expenditures Total
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GF Debt Service Total
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36
February 21, 2018 New Revenue Matrix Attachment — Page 1
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February 21, 2018 New Revenue Matrix Attachment — Page 2
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February 21, 2018 New Revenue Matrix Attachment — Page 3
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February 21, 2018 New Revenue Matrix Attachment — Page 4
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February 21, 2018 New Revenue Matrix Attachment — Page 5
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46
February 21, 2018 New Revenue Matrix Attachment — Page 6
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