HomeMy WebLinkAboutReg 2018-05-21 Item 4E - Contract Supplement #1 - 42nd Avenue South Phase III / Gilliam Creek Culvert Replacement with AECOM for $791,270COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
Prepared ly
Mayor's review
Council review
05/21/18
H H /I /"I.
ger
LIA
❑ Ordinance
Mtg Date
❑ Bid Award
2Itg Date
❑ Public Hearing
ILItg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ Pe -R ❑ Police
I Ply'
SPONSOR'S This Supplemental Agreement to Contract #17-085 is for additional construction
SUMMARY management services for the 42"d Ave S Phase III Project. 42"d Ave S has had major issues
with the Gilliam Creek Culvert. AECOM Supplement No. 1 is needed to provide construction
management through the end of 2018. Council is being asked to approve the construction
management Supplement No. 1 to Contract #17-085 with AECOM for $791,270.00.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 05/14/18 COMMITTEE CHAIR: THOMAS
►1 Transportation
Cmte
❑ Planning Comm.
MCLEOD
ITEM INFORMATION
ITEM No.
4.E.
CAS NUMBER:
STAFF SPONSOR: HENRY HASH
ORIGINAL. AG►:NDA DATE: 05/21/18
AGENDA I1'►.M Trrl.►: 42nd Ave S Phase III Project (S 160th St - Southcenter Blvd)
Construction Management Supplement No. 1 with AECOM Technical Services, Inc.
CATEGORY ❑ Discussion
Mtg Date
/1
Motion
Date 05/21/18
❑ Resolution
bltg Date
❑ Ordinance
Mtg Date
❑ Bid Award
2Itg Date
❑ Public Hearing
ILItg Date
❑ Other
Mtg Date
Mtg
SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ Pe -R ❑ Police
I Ply'
SPONSOR'S This Supplemental Agreement to Contract #17-085 is for additional construction
SUMMARY management services for the 42"d Ave S Phase III Project. 42"d Ave S has had major issues
with the Gilliam Creek Culvert. AECOM Supplement No. 1 is needed to provide construction
management through the end of 2018. Council is being asked to approve the construction
management Supplement No. 1 to Contract #17-085 with AECOM for $791,270.00.
REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE: 05/14/18 COMMITTEE CHAIR: THOMAS
►1 Transportation
Cmte
❑ Planning Comm.
MCLEOD
RECOMMENDATIONS:
SPONSOR/ADMIN.
COMMv1TI
Public Works
I: Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXPENDITURE RNQUIRI:D AMOUNT BUDGETED APPROPRIATION REQUIRED
$791,270.00 $11,774,000.00 $0.00
Fund Source: 103 RESIDENTIAL STREETS & SURFACE WATER (PAGES 2 & 100, 2017 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
05/21/18
MTG. DATE
ATTACHMENTS
05/21/18
Informational Memorandum dated 05/11/18
2017 CIP, pages 2 & 100
AECOM Supplemental Agreement No. 1 to Contract #17-085
Minutes from the Transportation & Infrastructure Committee meeting of 05/14/18
42
City of Tukwila
Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director
BY: Peter Lau, Senior Program Manager
CC: Mayor Allan Ekberg
DATE: May 11, 2018
SUBJECT: 42nd Avenue South Phase III & Gilliam Creek Culvert Replacement Projects
Project Nos. 99410303 & 99341208
Construction Management Supplemental Agreement No. 1 with AECOM Technical Services, Inc.
ISSUE
Approve Supplemental Agreement No. 1 to Consultant Contract No. 17-085 with AECOM Technical Services, Inc.
BACKGROUND
Contract No. 17-085 with AECOM provides construction management (CM) services for the 42nd Avenue South
Phase III and Gilliam Creek Culvert Replacement Projects.
DISCUSSION & FISCAL IMPACT
Supplemental Agreement No. 1 will allow AECOM to continue to provide construction engineering, inspection,
documentation compliance support, and material testing until the end of 2018. The construction project is currently
anticipated to be completed by the end of 2018. The fee of $791,270.00 is reasonable for the scope of work provided
by AECOM to complete this complex project.
Design CM Construction Budget
CH2M Hill Design $ 1,563,995 $1,611,000
AECOM Original CM Consultant Contract $ 977,154 1,222,000
AECOM Supplemental No. 1 791,270
CH2M Hill Supplemental No. 7 & 8 79,272
AKANA Consultant Contracts 39,600
WSDOT JA Agreement 9753 10,000
Active Construction Contract 17-090 6,827,799 6,933,000
Active Construction Change Order #1 & #2 916,864 1,008,000
Storm Water Budget Amendment 1,000,000
Total $1,563,995 $1,897,296 $7,744,663
Grand Total $11,205.954 $11,774,000
RECOMMENDATION
Council is being asked to approve Supplemental Agreement No. 1 to Contract No. 17-085 with AECOM in the amount
of $791,270.00 for the 42nd Ave S Phase III and Gilliam Creek Culvert Replacement Projects and consider this item on
the Consent Agenda at the May 21, 2018 Regular Meeting.
Attachments: 2017 CIP, pages 2 & 100
Supplemental Agreement No. 1
W:1PW Eng IPROJECTS \A- RW & RS Projects142nd Ave S Phase 111 (99410303 94-RS03)IConstruc0onl#.100 - Contract Documents1AECOM1Info Memo for AECOM Sup #1, 051118 gl.docx
43
44
PROJECT:
DESCRIPTION:
JUSTIFICATION:
STATUS:
MAINT. IMPACT:
COMMENT:
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
42nd Ave South Phase III Project No. 99410303
Design and construct street improvements, drainage, sidewalks, bike facilities, and driveway adjustments.
Provide pedestrian and vehicle safety, drainage, and neighborhood revitalization.
Phase III (SIC Blvd (154th) - S 160 St), Design began in 2012, construction in 2017. Project No. 99410303
Phase IV (S 139 St - S 131 PI) in beyond. Project No. 99410301
Phase 1 90-RW15 (S/C Blvd (154) - 144 St) $3,796 & Phase II 94-RS02 (144-139) $1,850, both completed.
Reduce pavement, shoulder, and drainage work.
Only Phase III is shown in active years. Project includes Surface Water's Gilliam Creek 42nd Ave S Culvert project
for $1.3m and is part of the Walk & Roll Plan. Seattle City Light's funding is a 60/40 underground split.
FINANCIAL Through Estimated
in $000's) 2015 2016
2017
2018
2019
2020
2021
2022
BEYOND TOTAL
EXPENSES
Phase IV
Design
1,000
125
1,125
Land (R/W)
100 '
100
Const. Mgmt.
750
322
560
1,632
Construction
2,534
1,086
3,800
7,420
Undergrounding
2,467
1,057
3,524
TOTAL EXPENSES
1,000
125
5,851
2,465
0
0
0
0
4,360
13,801
FUND SOURCES
Seattle City Light
1,077
462
1,539
Surface Water
144
4
148
Other Utilities
1
150
136
287
Bond
4,600
1,800
6,400
City Oper. Revenue
855
121
24
67
0
0
0
0
4,360
5,427
TOTAL SOURCES
1,000
125
5,851
2,465
0
0
0
0
4,360
13,801
2017 - 2022 Capital Improvement Program
2
45
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Gilliam Creek 42 Ave S Surface Water Culvert Project No. 99410303
99341208
DESCRIPTION: Design and replace the 36 -inch surface water culvert under 42 Ave S/Gilliam Creek. Combining this project
with the Residential Street Project 42nd Ave S Phase III.
JUSTIFICATION: The existing concrete pipe sections are separating and cracked which could erode the 42 Ave S fill and
lead to loss of roadway.
STATUS: Project is currently under design with construction scheduled to begin in 2017.
MAINT. IMPACT: Expected to decrease maintenance.
COMMENT:
State Fish & Wildlife hydraulic project approved (HPA) permit will be required. Replacement will require
a fish passable structure.
FINANCIAL Through Estimated
in $000's
2015 2016 2017
2018
2019
2020
2021
2022
BEYOND TOTAL
EXPENSES
( Project Location
!
° oMS
Design
144
31
ul
a
'
175
Land (R/W)
1
9,9 199 9 I 1
•
1.
.3 f4$'_
0
Const. Mgmt.
135
15
-,_ ...'`
150
Construction
8
900
100
.JJ
1,008
TOTAL EXPENSES
152
31
1,035
115
0
0
0
0
0
1,333
FUND SOURCES
Awarded Grant
0
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
152
31
1,035
115
0
0
0
0
0
1,333
TOTAL SOURCES
152
31
1,035
115
0
0
0
0
0
1,333
2017 - 2022 Capital Improvement Program
46
100
( Project Location
!
° oMS
' Asa . x
ul
a
'
1
9,9 199 9 I 1
•
1.
.3 f4$'_
-,_ ...'`
'so si
b
.JJ
1
2017 - 2022 Capital Improvement Program
46
100
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:
CONTRACT FOR SERVICES
Amendment #1
Between the City of Tukwila and AECOM Technical Services, Inc.
That portion of Contract No. 17-085 between the City of Tukwila and AECOM Technical
Services, Inc. is hereby amended as follows:
Section 2. "Scope of Services":
Additional consultant contract scope includes an estimated 4 months of construction
management (CM) time for the 40th -42nd Avenue South Phase 111 project, due to various
changes on the construction project. Therefore, extended construction support; additional
inspection and office engineering resources are required to handle numerous differing site
conditions from the design, unforeseen issues, force account tracking and processing
beyond the original scope, extensive change orders, and other CM items.
This budget assumes that third party utilities will complete the cutover work within a 3 -
month window, thereby reducing the project shutdown period.
Section 4. "Payment":
The Contract is revised to add $791,270.00 as shown on Exhibit "B" attached hereto. The
new total Contract amount is $1,768,424.00.
All other provisions of the contract shall remain in full force and effect.
Dated this
CITY OF TUKWILA
day of , 20
CONTRACTOR
1/6.4
Allan Ekberg, Mayor Printed Name: /
I
ATTEST/AUTHENTICATED APPROVED AS TO FORM
Christy O'Flaherty, MMC, City Clerk Office of the City Attorney
CA Revised December 2016
Pagelofl
47
48
Exhibit B
A=COM
City of Tukwila
BUDGET FOR SERVICES
40th - 42nd Avenue South - Phase III
Construction Inspection and Administration Services
Task 1: Project Management/Quality Control
Employee Classification Hours Rate Cost (DSC)
Tyron Bardwell Senior Construction Manager 54 $ 88.78 $ 4,794
Patty Coughlin Administrator 12 $ 30.52 $ 366
66 $ 5,160
Overhead (OH Cost -- Including Salary Additives):
OH Rate x DSC of 149.10% x $ 5,160.36 $ 7,694
Fee Rate x DSC of 30.00% x $ 5,160.36 $ 1,548
Labor Subtotal - Project Management/Quality Control $ 14,403
Task 2: Document Control
Employee Classification Hours Rate Cost (DSC)
Jamie Shinsato Office Engineer 1,020 $ 36.00 $ 36,720
Kristal Kozai Office Engineer 480 $ 32.70 $ 15,696
Fee:
Overhead (OH Cost -- Including Salary Additives):
OH Rate x DSC of 119.67%
Fee Rate x DSC of 30.00%
Labor Subtotal - Document Control
Fee:
1,500 $ 52,416
x $ 52,416.00 $ 62,726
x $ 52,416.00 $ 15,725
$ 130,867
Task 3: Field Inspection
Employee Classification Hours Rate Cost (DSC)
Jeff Vaughn Construction Manager 1,040 $ 58.67 $ 61,017
Bob Powell Construction Manager 560 $ 58.00 $ 32,480
1,600 $ 93,497
Overhead (OH Cost -- Including Salary Additives):
OH Rate x DSC of 119.67% x $ 93,496.80 $ 111,888
Fee:
Fee Rate x DSC of 30.00% x $ 93,496.80 $ 28,049
Labor Subtotal - Field Inspection $ 233,433
Task 4: Construction Management
Employee Classification Hours Rate Cost (DSC)
Tyron Bardwell Senior Construction Manager 490 $ 88.79 $ 43,507
Paki Perala Construction Manager 1,216 $ 68.00 $ 82,688
1,706 $ 126,195
Overhead (OH Cost -- Including Salary Additives):
OH Rate x DSC of 149.10% x $ 43,507.10 $ 64,869
OH Rate x DSC of 119.67% x $ 82,688.00 $ 98,953
$ 163,822
Fee:
Fee Rate x DSC of 30.00% x $ 126,195.10 $ 37,859
Labor Subtotal - Construction Management $ 327,875
49
Exhibit B
A=COM
City of Tukwila
BUDGET FOR SERVICES
40th - 42nd Avenue South - Phase III
Construction Inspection and Administration Services
Task 5: Public Outreach
Employee Classification Hours Rate Cost (DSC)
Paki Perala Construction Manager 40 $ 68.00 $ 2,720
40 $ 2,720
Overhead (OH Cost -- Including Salary Additives):
OH Rate x DSC of 119.67% x $ 2,720.00 $ 3,255
Fee:
Fee Rate x DSC of 30.00% x $ 2,720.00 $ 816
Labor Subtotal -Public Outreach
$ 6,791
Task 6: Change Orders
Employee Classification Hours Rate Cost (DSC)
Paki Perala Resident Engineer 80 $ 68.00 $ 5,440
Jamie Shinsato Office Engineer 160 $ 36.00 $ 5,760
240 $ 11,200
OH Rate x DSC of 119.67% x $ 11,200.00 $ 13,403
Fee:
Fee Rate x DSC of 30.00% x $ 11,200.00 $ 3,360
Labor Subtotal - Change Orders $ 27,963
Task 7: Electronic As-Builts
Employee Classification Hours Rate Cost (DSC)
TBD CAD Operator 80 $ 30.00 $ 2,400
80 $ 2,400
Overhead (OH Cost -- Including Salary Additives):
OH Rate x DSC of 149.10% x $ 2,400.00 $ 3,578
Fee:
Fee Rate x DSC of 30.00% x $ 2,400.00 $ 720
Labor Subtotal - Electronic As-Builts $ 6,698
Labor Total $ 748,030
Task 800: Materials Testing Cost
Materials Testing & Consulting, Inc. $ 24,084
$ 24,084
Task 900: Other Direct Costs Hours Rate Cost
Vehicles ($6/hr for field work, tasks 3, 4, 5, & 6) 3,026 $ 6.00 $ 18,156
Printer/Scanner (estimate $150/mo for 13 months) $ 600
Expenses (Misc Supplies) $ 400
$ 19,156
Direct Costs Total $ 43.240
[Grand Total $ 791,270
50
EXHIBIT B
City of Tukwila
BUDGET FOR SERVICES
Time Summary
March
April
May
June
July
August
September
October
November
December
Weeks from NTP
20
100
21
105
22
110
23
115
120
125
130
135
140
145
150
1557)-165
170
175
24
23
24
25
26
27
28
29
30
31
32
33
180
185
190
195
200
205
Working Days from NTP
4`—
Ty Bardwell - PM/RE
Patty Coughlin, Administrator
Jeff Vaughn, Inspector
Paki Perala, Assist RE
Jamie Shinsato, OE/Inspection
Kristal Kozai, OE
20
20.
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
20
8
1 _ 8
8
8
8
8
8
8
8
16
16
16,
16
16
8
8
8
8
1
11
1
1
1
1
1
4
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40.
40
40
40.
40
40
40
40
40
40
40
20
20
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
20
20
8
8
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
20
20
20
20
20
20
20
20
20
40
40
40
40
40
20
2D
20
20
40
40
40
40
40
40
TBD, CAD Operator
40
40
Bob Powell, Senior Construction Manager
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
40
Kevin Foltz, Inspection Support
subtotal
52
Transportation & Infrastructure Committee Minutes May 14, 2018
C. Grant Application: Chinook Wind
Staff is seeking Committee approval to submit a grant application to the Washington State
Recreation and Conservation Office's Aquatic Lands Enhancement Account (ALEA) program for
the Chinook Wind project. The City of Tukwila will accept ownership of the Chinook Wind property
from King County and desires to develop public use and maintenance access including a trail,
trailhead parking, site furnishings and signage. ALEA grants are capped at $500,000 and require a
50% match. If awarded, the City's match would come from the Conservations Futures grant
previously awarded through King County. UNANIMOUS APPROVAL.
D. Grant Agreement: Riverton Creek Flap Gate Removal
Staff is seeking Council approval of a grant agreement in the amount of $846,965 with the State
of Washington by and through the Salmon Recovery Funding Board (SRFB) and the
Washington State Recreation and Conservation Office (RCO) for the Riverton Creek Flap Gate
Removal project. This project will remove two culverts and flap gates in Riverton Creek for the
purpose of improving salmonid habitat and access. This agreement combines two separate
grant awards previously accepted by the City but delayed due to the timing of the State
construction budget. UNANIMOUS APPROVAL. FORWARD TO MAY 21, 2018 REGULAR
CONSENT AGENDA.
E. Memorandum of Agreement: 53rd Avenue South - South 137th Street to South 144th Street
Staff is seeking Council approval of a memorandum of agreement with Seattle City Light to
share the costs of undergrounding the electrical distribution system as part of the 53rd Avenue
South project. Under the agreement, Seattle City Light will be responsible for 60% and the City
of Tukwila 40%, with Tukwila's share anticipated to be $571,615.60 based on the bid proposal
and Underground Electrical System costs. The final costs will be adjusted to reflect actual
costs incurred during construction although the ratio will remain 60/40. Councilmember Idan
questioned why this agreement is being made while construction is underway and suggested
that in the future staff should work to include the actual cost share in an earlier stage prior to
construction. UNANIMOUS APPROVAL. FORWARD TO MAY 21, 2018 REGULAR CONSENT
AGENDA.
F. Supplemental Agreement: 42nd Avenue South Phase III and Gilliam Culvert Replacement
*Staff is seeking Council approval of Supplemental Agreement No. 1 to Contract No. 17-085 with
AECOM in the amount of $791,270.00 for the 42nd Avenue South Phase III and Gilliam Creek
Culvert Replacement projects. This will allow AECOM to continue providing construction
engineering, inspection, documentation compliance support, and material testing through the
completion of the project expected by the end of 2018. UNANIMOUS APPROVAL. FORWARD
TO MAY 21, 2018 REGULAR CONSENT AGENDA.
G. Annual Pavement and Repair Program Forecast
Staff provided an overview of the condition of roadway pavement and funding scenarios to
keep pace with deterioration. There are over 200 lane miles of paved asphalt roadways in the
city, and the current Pavement Condition Rating (PCR) of this network is in the mid -80s on a
scale of 1-100 (100 being a new roadway). Due to the increasing cost of construction and
updated rehabilitation strategies, the current $1.4M annual budget for the Overlay and Repair
Program will not keep pace with maintenance needs and could lower the PCR by
53