HomeMy WebLinkAboutCOW 2011-08-22 Item 4B - Interlocal Agreement - Side Sewer Connection at Bow Lake Transfer Station with King County for $74,182.56COUNCIL AGENDA SYNOPSIS
Initials
Prepared by Mayor's eview
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Meetinq Date
08/22/11
09/06/11
Council-review
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ITEM NO.
ITEM INFORMATION
CAS NUMBER: 11-083 STAFF SPONSOR BOB GIBERSON ORIGINAL AGENDA DATE: 8/22/11
AGENDA ITEM TITLE Southcenter Parkway Extension Interlocal Agreement with King County
for Bow Lake Transfer Station's side sewer connection
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 08122111 Mtg Date 09106111 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor HR DCD Finance Fire IT P&R Police PW
SPONSOR The City of Tukwila is installing public sanitary sewer mains as part of the Southcenter
SUMMARY Parkway Extension Project. King County has requested that the City provide an additional
manhole and sewer piping to the edge of the right -of -way for future side sewer connection
to the Bow Lake Transfer Station (currently under construction). This interlocal agreement
will reimburse the City for the $74,182.56 in charges for the Bow Lake side sewer
connection as well as have King County agree to a future sewer connection fee.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 08/09/11 COMMITTEE CHAIR: DE'SEAN QUINN
RECOMMENDATIONS:
SPONSOR/ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$74,182.56 $0.00 $0.00
Fund Source: TO BE REIMBURSED IN FULL By KING COUNTY
Comments:
MTG. DATE
08/22/11
09/06/11
MTG. DATE
08/22/11
09/06/11
RECORD OF COUNCIL ACTION
ATTACHMENTS
Informational Memorandum dated 8/05/11
Agreement with King County
Southcenter Pkwy Extension's Contractor Scarsella's Change Order No. 14
Minutes from the Utilities Committee meeting of 08/09/11
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E
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, Public Works Director
DATE: August 5, 2011
SUBJECT: Southcenter Parkwav Extension Bow Lake Transfer Station
Project No. 98410437
Agreement with King County for Connection to Tukwila's Sewer System
ISSUE
Interlocal Agreement for the connection of sanitary sewer from Bow Lake Transfer Station to
Tukwila's sewer system as part of the Southcenter Parkway Extension Project.
BACKGROUND
The City of Tukwila is installing public sanitary sewer mains as part of the Southcenter Parkway
Extension Project. King County has requested that the City provide an additional manhole and
sewer piping to the edge of the right -of -way for future side sewer connection to the Bow Lake
Transfer Station (which is also under construction at this time). During the design phase, the
City did not anticipate that the Transfer Station would connect to the sanitary sewer via
Southcenter Parkway due to the vertical grade slopes.
The City of Tukwila's contractor for the Southcenter Parkway Extension Project will install the
additional manhole and pipeline within the right -of -way by Change Order for the Bow Lake side
sewer.
ANALYSIS
The Contractor for the Southcenter Parkway Extension Project has provided the City with
Change Order No. 14 in the amount of $67,746.63, plus sales tax (or $74,182.56) to install the
additional manhole and side sewer piping to accommodate the future sewer line for the Bow
Lake Transfer Station. Per this agreement, King County will reimburse the City for all
construction costs for this item.
In addition, when the Southcenter Parkway Extension Project has been completely constructed
and all sanitary sewer construction costs have been identified, King County has agreed to pay
their fair share of the sewer main construction costs from S 180 St to S 200 St, as the
connection fee to the public sewer system (currently 21 sewer connections are scheduled for
development in the Tukwila South area).
RECOMMENDATION
The Council is being asked to approve the Agreement between the City of Tukwila and King
County for the side sewer connection of the Bow Lake Transfer Station in the amount of
$74,182.56 and future connection fee for the sanitary sewer system and consider this item at
the August 22, 2011 C.O.W. and subsequent September 6, 2011 Regular meetings.
Attachments: Agreement Between the City of Tukwila and King County
Southcenter Parkway Extension's Contractor Scarsella's Change Order No. 14
WAPW Eng\PROJECTSW- RW RS Projects \98410437 SC Pkwy Extension( 57th Ave S) \Construction\During Con \Change Orders\Info Memo KC- Tukwila Agreement for Bow Lake Transfer.docx
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AGREEMENT
BETWEEN KING COUNTY AND CITY OF TUKWILA
REGARDING
CONNECTION OF BOW LAKE RECYCLING TRANSFER STATION TO THE NEW
SANITARY SEWER MAIN IN SOUTHCENTER PARKWAY EXTENSION PROJECT
THIS AGREEMENT, made as of the day of 2011, between the City of
Tukwila, a municipal corporation organized and existing under the laws of the State of
Washington, hereinafter referred to as "the City" by and through Tukwila Public Works
Department, and King County, a political subdivision of the State of Washington, hereinafter
referred to as "the County" through the King County Solid Waste Division "KCSWD
(individually referred to as "Party" and collectively as the "Parties
WHEREAS, the County owns and operates the Bow Lake Recycling and Transfer Station, a
municipal solid waste transfer facility in Tukwila, Washington; and
WHEREAS, the Bow Lake Recycling and Transfer Station has no existing piped connection to
the City's sanitary sewer system; and
WHEREAS, the County is constructing a new facility at the site of the Bow Lake Recycling and
Transfer Station that will generate wastewater; and
WHEREAS, Public Health Seattle and King County has directed that the new Bow Lake
facility should discharge wastewater to the City's sanitary sewer system when a nearby
connection becomes available; and
WHEREAS, the City has an existing contract to construct the Southcenter Parkway Extension
Project, including installation of a sanitary sewer main, near the Bow Lake Recycling and
Transfer Station; and
WHEREAS, the City and County have identified a mutual interest to connect the Bow Lake
Recycling and Transfer Station to the City sanitary sewer system; and
WHEREAS, the City intends to impose a connection charge for connecting to the City's sanitary
sewer main constructed as part of the Southcenter Parkway Extension Project; and
WHEREAS, the connection charge will be based on the construction costs of the sanitary sewer
system from South 180 Street to South 200 Street as provided with the Southcenter Parkway
Extension Project with approximately 21 total connections; and
WHEREAS, for the purposes of calculating the connection charge, the construction costs of the
Sanitary Sewer System will not include the costs of construction of the side sewer service to The
Pagel of 9
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Bow Lake Transfer Station nor any grants the City has received from the State of Washington
and
WHEREAS The connection charge will be determined when the construction of the Southcenter
Parkway Extension Project is completed; and
WHEREAS, the Parties agree that construction of the Bow Lake Recycling and Transfer Station
side sewer to the City sanitary sewer system (the "Project" or the "Bow Lake side sewer will
be performed by the City and that certain costs for such construction, as set forth herein, will be
reimbursed by the County;
NOW THEREFORE THE PARTIES AGREE AS FOLLOWS:
1.0 Construction of the Project
1.1 The City shall act as the lead agency for the construction of the Bow Lake side sewer
and shall accomplish the Project in accordance with the plans, attached hereto as
Exhibit A, and incorporated herein by this reference. The County shall obtain a
Public Works permit for the Project from the City, which the City shall not
unreasonably delay, withhold or condition. The City represents that the Project will
be constructed entirely on City property and /or public right -of way. If any part of the
Project is to be constructed on property other than City property or public right -of
way, then the County shall obtain all necessary temporary and /or permanent access
easements and /or other necessary property rights to construct the Project.
1.2 The City will administer the Project, including keeping the records and accounting for
the Project and paying the Project contractor (the "Contractor The City shall
arrange a preconstruction conference with the Contractor before directing the start of
the work of the Project and invite the County to attend and participate. The Parties
agree that the Project shall be built by the Project Contractor, Scarsella Brothers,
according to the plans, attached hereto as Exhibit A, as a change order to the contract
for the Southcenter Parkway Extension Project which contract was bid, let and is
being_ constructed in accordance with State and local law applicable to the City's
public works projects.
1.3 The City shall, at no cost to the County, provide construction engineering and
inspection of the Project based upon the Southcenter Parkway Extension Project plans
and specifications, and sound engineering practice. The City will provide copies to
the County of any inspection reports for the Project.
1.4 The City shall initiate and coordinate final inspection of the Project and will follow
through with completion of items listed on either the City's and /or the County's
punch list.
Page 2 of 9
1.5 The City shall at no additional cost provide the County with a set of "as- built"
drawings of the Project work for its permanent records, within six (6) months of the
final acceptance of the Project.
1.6 The City shall bill the County for the direct construction costs of the Bow Lake side
sewer, as set forth in Section 3 herein and as outlined in Exhibit B. The City agrees
that the direct construction costs paid by the County under this Agreement will not be
included in the total construction costs of the Sanitary Sewer System for the purpose
of determining any connection charge imposed on the County.
2.0 Post Construction Responsibilities
2.1 The City of Tukwila shall own and be solely responsible for the inspection, cleaning,
maintenance, operation, repair and replacement, as needed, for sanitary sewer
manhole C (SSMH -C) and for the 12 inch pipe between SSMH -B and SSMH -C, as
shown in Exhibit A.
3.0 Payment
3.1 The County agrees to reimburse the City for the actual direct cost of the construction
of the Project, without mark -up costs by the City. The Parties' estimate of costs is
shown in Exhibit B, Cost Proposal, which is attached hereto and incorporated herein
by this reference.
3.2 The City shall provide the County monthly with properly executed invoices showing
expenditures during the previous month on the Project. Invoices shall be based on
and itemize the Contractor's payments, equipment, materials and labor expended on
the Project. Invoices shall be documented to the reasonable satisfaction of the
County. Properly documented invoices shall be paid by the County within forty -five
(45) days of receipt by the County. Notice of any potential dispute regarding such
payment request shall be made in writing within the same time period. Payment by
the County shall not constitute agreement as to the appropriateness of any item or
acceptance of the work so represented. Upon completion of the Project, all required
adjustments related to any potential dispute for which notice has been timely given
shall be made and reflected in a final payment.
3.3 Reimbursement for any costs associated with extra work or changed work must be
approved in accordance with Section 4 herein.
4.0 Changes in the Work
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4.1 There may be unforeseen conditions requiring immediate resolution during the
construction phase of the Project such as construction disputes and claims, changed
conditions and changes in the construction work. Reimbursement for increased costs
for construction of the Bow Lake Sewer side sewer shall be limited to costs covered
by a modification, change order or extra work order approved as follows:
4.1.1 Should it be determined that a change to the Project plans and specifications
is required for the construction of the Bow Lake side sewer, the City, through
its City Engineer, shall notify the County at least five (5) working days prior
to commencing work on the changed work.
4.1.2 Any change in the Project, which would cause the direct construction costs to
exceed the Cost Proposal, set forth in Exhibit B, by more than five (5)
percent shall require a binding Letter of Agreement, signed by the City of
Tukwila's Public Works Director or his /her designee and the KCSWD's
Engineering Services Manager or his /her designee, describing the changed
scope of work and the estimated change in the direct construction cost.
4.2 In the event of a claim by the Contractor related to the Bow Lake side sewer, each
Party shall be responsible for its proportionate share based on its proportionate
responsibility for the claim and each Party shall be responsible for its own attorneys
fees and costs; PROVIDED THAT nothing in this Agreement shall be construed to
make the County responsible for a Contractor(s) claim, to the extent that it is caused
by the actions, inactions or responsibilities of the City and /or its agents, employees or
consultants.
5.0 Indemnification
5.1 The County shall hold harmless, indemnify and defend the City, its officers,
appointed and elected officials, employees and agents, from and against any and all
claims, actions, suits, liability, loss, expenses, damages and judgments of any nature
whatsoever, including costs and attorney's fees in defense thereof, for injury,
sickness, disability or death to persons or damage to property or business, to the
extent caused by or arising out of the County's negligent or intentional acts, errors or
omissions in the County's performance of this Agreement PROVIDED,
HOWEVER, that the County's obligation hereunder shall not extend to injury,
sickness, death or damage caused by or arising out of the sole negligence of the City,
its officers, elected and appointed officials, employees or agents; PROVIDED
FURTHER, that in the event of the concurrent negligence of the parties to this
Agreement, the County's obligations hereunder shall apply only to the percentage of
fault attributable to the County, its officers, officials, employees or agents; The
County expressly and specifically agrees that its obligations under this paragraph
extend to any claim, action, suit, liability, loss, expense, damage and /or judgment
brought by or on behalf of any of its appointed or elected officials, employees or
agents. For this purpose, the County hereby expressly and specifically waives, with
Page 4 of 9
AN
respect to the City only, any immunity that would otherwise be available against such
claims under the Industrial Insurance provisions of Title 51 RCW.
The City shall hold harmless, indemnify and defend the County, its officers,
appointed and elected officials, employees and agents, from and against any and all
claims, actions, suits, liability, loss, expenses, damages and judgments of any nature
whatsoever, including costs and attorney's fees in defense thereof, for injury,
sickness, disability or death to persons or damage to property or business, to the
extent caused by or arising out of the City's negligent or intentional acts, errors or
omissions in the performance of this Agreement and arising by reason of the City's
participation in this Project; PROVIDED, HOWEVER, that the City's obligation
hereunder shall not extend to injury, sickness, death or damage caused by or arising
out of the sole negligence of the County, its officers, elected and appointed officials,
employees or agents; PROVIDED FURTHER, that in the event of the concurrent
negligence of the Parties to this Agreement, the City's obligations hereunder shall
apply only to the percentage of fault attributable to the City, its officers, elected and
appointed officials, employees or agents. The City expressly and specifically agrees
that its obligations under this paragraph extend to any claim, action, suit, liability,
loss, expense, damage and /or judgment brought by or on behalf of any of its
appointed or elected officials, employees or agents. For this purpose, the City, hereby
expressly and specifically waives, with respect to the County only, any immunity that
would otherwise be available against such claims under. the Industrial Insurance
provisions of Title 51 RCW.
5.3 The City shall require the Project's construction contractor(s), subcontractors and
suppliers of any tier to defend, indemnify and hold harmless the County, its officers,
officials, and employees from any and all claims, injuries, damages, losses or suits
including attorney's fees and costs, arising out of or in connection with the
construction of the Project.
5.4 The parties hereby agree that, except as expressly set forth in this Agreement, the
performance of services pursuant to this Agreement shall not constitute an
assumption by the County of any of the City's obligations or responsibilities.
6.0 Insurance
6.1 The City shall cause the Contractor to maintain the following insurance coverage,
name the County as an additional insured and provide the County with evidence
thereof.
6.1.1 General Liability. Coverage shall be at least as broad as Insurance services
Office form number CG 00 01 covering COMMERCIAL GENERAL
LIABILITY. $1,000,000 combined single limit per occurrence and for
those policies with aggregate limits, a $2,000,000 aggregate limit
Page 5 of 9
61
including Products and Completed Operations. Excess /Umbrella Liability
coverage may be provided to satisfy the required limits.
6.1.2 Automobile Liability. Coverage shall be at least as broad as Insurance
Services Office form number CA 00 01 covering BUSINESS AUTO
COVERAGE, symbol 1 "any auto"; or the combination of symbols 2, 8,
and 9. $1,000,000 combined single limit per accident. Excess/Umbrella
Liability coverage may be provided to satisfy the required limits.
6.1.3 Workers' Compensation. Statutory requirements of the State of residency.
Coverage shall be at least as broad as Workers' Compensation coverage,
as required by the Industrial Insurance Act of the State of Washington, as
well as any similar coverage required for this work by applicable Federal
or "other States" State Law.
6.1.4 Employer's Liability or "Stop Gap Coverage shall be at least as broad as
the protection provided by the Workers Compensation policy Part 2
(Employers Liability) or, in states with monopolistic state funds, the
protection provided by the "Stop Gap" endorsement to the general liability
policy. Limit: 1,000,000.
6.2 The City shall cause the insurance to be maintained until acceptance of the Project or
for such longer time as required by the City's contract with the Contractor.
6.3 The City shall cause the Contractor(s) to add the County to its insurance policy as an
additional insured under Commercial General Liability and Business Automobile
Liability Insurance with respect to primary and non contributory limits in accordance
with a standard separation of 'insureds clause. Any increase in preium expenses
incurred by the Contractor as a result shall be billed to the County and paid in
accordance with this agreement. The City shall notify the County in writing of
cancellation of any insurance required under this contract within five business days of
when notification of cancellation is received from the insurer or Contractor, in
writing, by the City
6.4 All insurers shall either be licensed to conduct business in -the State of Washington
and rated A -:VII in the A.M. Best's Key Rating Guide or filed as a surplus lines
placement by an authorized Washington State Surplus Lines Insurance Broker. Any
form of self insured retentions in excess of $25,000 shall be disclosed and are subject
to approval by the County.
6.5 Upon request, as documentation of insurance as required hereunder, the City shall
cause the Contractor(s) to provide certificates of insurance with copies of the actual
additional insured policy endorsements or blanket additional insured wording stating
that the County is an additional insured.
7.0 The County's Relationship to the Contractor.
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The City will give a copy of this Agreement to the Contractor.
8.0 Termination
8.1 Either the City or the County shall have the right to terminate this Agreement by
providing written notice to the other Party prior to the award of a construction
contract for the Project.
8.2 This Agreement shall remain in effect until terminated by the mutual, written consent
of the Parties.
Notwithstanding anything to the contrary, sections 2 and 5 and all remedial provisions
of this Agreement shall survive termination of this Agreement for any reason.
9.0 Project Records
For a period not less than six (6) years from the final payment to the City, the City shall
keep all records and accounting pertaining to the Project available for inspection and audit
by the County and /or the State and copies of all records, accounts, documents or other data
pertaining to the Project shall be furnished upon request. If any litigation, claim, or audit is
commenced, the records and accounts along with supporting documentation shall be
retained by the City until all litigation, claim or audit finding has been resolved even
though such litigation, claim, or audit may continue past the six -year retention period.
10.0 Property
Any real or personal property acquired or used by any Party in connection with this
Agreement will be acquired, held, and disposed of by that Party in its discretion, and other
Parties will have no joint or other interest therein. Upon termination of this Agreement,
real and personal property acquired through this Agreement shall be retained or disposed of
in the manner provided by law.
11.0 Dispute Resolution
11.1 If a dispute arises between the County and the City the Parties agree that they will
attempt to resolve the issue through mutual negotiation. In the event that the Parties
are not able to reach an agreement through such negotiation, the parties agree to
engage in mediation in order to resolve the dispute. Mediation may be requested by
either Party, and shall be attempted prior to the institution of any lawsuit arising
under this Agreement. Mediation shall be conducted under the then current
Commercial Mediation Rules of the American Arbitration Association or, if such
model procedure no longer exists, some other mutually acceptable procedure. The
Page 7 of 9
63
County shall select a neutral third party mediator, who shall be subject to the
reasonable approval of the City. The parties agree to share the costs of mediation
equally.
11.2 This Agreement has been made pursuant to, and shall be construed according to, the
laws of the State of Washington. In the event that mediation is unsuccessful and
either party finds it necessary to institute legal proceedings to enforce any provision
of this Agreement, such proceedings may only be brought in the Superior Court of
King County, Washington. The Parties shall have the right of specific performance
of the terms of this Agreement.
12.0 Notices
12.1 Unless otherwise directed in writing, notices, reports and payments shall be delivered
to each party as follows:
City of Tukwila:
Robin Tischmak, P.E., City Engineer
6300 Building
6300 Southcenter Blvd.
Tukwila, WA 98188
(206)433 -0179
King County:
Attn: Tom Creegan
Solid Waste Division
KSC -NR -0701
201 S. Jackson Street
Seattle, WA 98104 -3855
Notices mailed by either Party shall be deemed effective on the date mailed. Either
Party may change its address for receipt of reports, notices, or payments by giving the
other written notice of not less than five (5) days prior to the effective date.
12.2 For accounting purposes, the respective Federal Tax Identification Numbers are:
City of Tukwila: 91- 6001519
King County: 91- 6001327
13.0 Modification of Agreement
This Agreement may be modified only by an amendment in writing signed by each party.
14.0 Authority of Parties
The signatories below certify that they have the authority to execute this Agreement and
bind their respective governments.
Exhibit A Engineering Plans for Project
Exhibit B Cost Proposal
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13
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IN WITNESS WHEREOF, the parties have executed this Agreement on the date set forth below.
KING COUNTY
By:
Kevin kiernan, Director
King County Dept. of Natural Resources Parks
Solid Waste Division
J
Dated: ci
Page 9 of 9
CITY OF TUKWILA
By:
Mayor
City of Tukwila
Dated:
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DATE:
PROJECT NO.:
PROJECT NAME:
SUBJECT:
SPECIFICATION REF:
ATTACHMENTS:
CITY OF TUKWILA
Request for Proposal (RFP) 0022
January 7, 2011 CITY CONTRACT NO.: 10 -065
84 -RW37 FEDERAL AID NO.: STPUL- 1041(003)
Southcenter Parkway Extension Project
Bow Lake Recycling and Transfer Station Wastewater Connection
PLAN REF: C1, C2, and C3
Bow Lake Recycling and Transfer Station Wastewater Plan (Sheets C1 C3)
TO: Scarsella Brothers, Inc.
Provide proposal and time impact analysis, within fifteen (15) days or as stated above for the scope of work described:
NOTE: This is NOT a change order and does NOT constitute approval or notice to proceed on the issue.
SCOPE:
INSTALL Sanitary Sewer Manhole "C Sanitary Sewer Manhole "B and approximately 60 LF of 12" CL 52 Ductile Iron
Pipe with an epoxy coated lining per Special .Provision 124 to connect these structures; all work per the following
attached plan sheets with notes:
Bow Lake Recycling and Transfer Station Site Facilities Contract Offsite Wastewater Profile, Sheets -3 (Cl,
C2, and C3), dated 11/12/10, by R.W. Beck, Inc.
Scope of work shall meet all requirements of Contract Documents..
MEASUREMENT AND PAYMENT:
PROVIDE a lump sum proposal that clearly indicates any additive and deductive costs for this design change.
Proposal shall clearly indicate any time extensions and schedule impacts.
By: Bradley Wheeler
CC: Mike Mathia, File 655.3.0022
Page: I of 1
Date: January 10, 2011
P -4i (04:10)
70
DATE:
PROJECT NO.:
CITY OF TUKWILA
CONTRACT CHANGE ORDER NO. 014
July 20, 2011
CITY CONTRACT NO.
10 -065
84 -RW37
FEDERAL AID NO
PROJECT NAME: Southcenter Parkway Extension Project
STPUL- 1041(003)
NAME OF CHANGE: Bow Lake Recycling and Transfer Station Wastewater Connection
TO: Scarsella Brothers, Inc.
You are hereby directed to make the herein described changes to the plans and specifications or do the following
described work not included in the plans and specifications on this contract:
NOTE: This change order is not effective until approved by the "Owner" and a notice to proceed is issued.
Conditions: A. The following changes, and work affected thereby, are subject to all contract
stipulations and covenants;
B. The rights of the "Owner' are not prejudiced;
C. All claims against the "Owner" which are incidental to or as a consequence of
this change are waived; and
D. The Contractor must submit all Field Overhead and Home Office Overhead Rates
for approval in advance of all change orders.
Cost and Time Impact
This work shall be paid under the new item CO #014 "BLRTS Sewer Connection total cost for this Change Order is
$74,182.56. This Change shall occur per Standard Specification 1 -04.4, Item 5 "Adding new Work The parties agree
this work was performed after the suspension period, therefore no time extension is requested or granted by this
change.
Cost Summary
ID Description I Quantity Unit Total Amount
RFP0022 Bow Lake Recyclinq Transfer Station Sewer Connection I 1 LS $67,746.63
WSST Washington State Sales Tax 9.5% $6,435.93
CO# 014 Total: $74,182.56
We the undersigned Contractor, have given aref I con sideratio to the change proposed and hereby agree, if this
proposal is approved, that we will yide lab equipm t, f nish all materials, and perform all services necessary
for the work above specified, an 1 acc t ull paym t refore the prices shown ab ve and below.
LG4 J f
ACCEPTED: By: Date: �?O�
Title: VW Contractor:
Original Contract (with tax) 16,030,030.64 APPROVED BY THE CITY OF TUKWILA
Previous Change Order(s) $788,109.24 Date
This Change Order (without tax) $74,182.56
REV. CONTRACT AMOUNT $16,892,322.44 By:
Mayor Jim Haggerton
Page l of 2 P -04 (Rev. 4/10)
71
CITY OF TUKWILA
CONTRACT CHANGE ORDER NO. 014
BLRTS Sewer Connection
Change Order Narrative:
In September 2010, the City was notified that King County would be installing a new sewer line from the Bow Lake
Recycle and Transfer Station that would connect to the new Southcenter Parkway Extension Sanitary Sewer. Meetings
between the City and County determined that the work would be limited to the sanitary sewer connection that is within
Southcenter Parkway Extension project limits. The Contractor will perform the installation of the mainline structure
(SSMH -C), which is in the Southcenter Parkway, and the installation of the lateral line to the first Bow Lake Manhole
(SSM H B).
Field Work Directive 0071 was issued on April 21, 2011 to authorize the Contractor to proceed with procurement of
long lead items, such as the GU lined Manhole, to ensure that the project schedule would not be affected by this
additional scope of work. On June 3, 2011, Field Work Directive 0088 was issued providing the authorization to
proceed with the scope of work as outlined in Request for Proposal 0022, dated January 7, 2011.
Description and Justification for Change:
The justification for this additional scope of work to be performed by the Contractor is as follows:
Minimize the coordination of multiple contracts and contractors on the Southcenter Parkway Extension sanitary
sewer pipe installation.
Eliminate warranty issues and road prism sub -grade issues associated with this connection.
Contractor shall install the Sanitary Sewer Manhole "C Sanitary Sewer Manhole "B and approximately 60 LF of 12"
CL 52 Ductile Iron Pipe with an epoxy coated lining per Special Provision 124 to connect these structures; all work per
the following attached plan sheets with notes:
Bow Lake Recycling and Transfer Station Site Facilities Contract Offsite Wastewater Profile, Sheets 1 -3 (C1,
C2, and C3), dated 11A2/10, by R.W. Beck, Inc.
Scope of work shall meet all requirements of Contract Documents.
Additional Calendar Days for this change: Zero (0) days
ORIGINAL: City Clerk (1 of 2) cc: Finance Department (w /encumbrance)
Contractor (2 of 2) Project Management File
Page 2 of 2 P -04 (Rev. 4/10)
72
UTILITIES COMMITTEE
Meeting Minutes
August 9, 2011 5: 00 p. m. Conference Room #1
City of Tukwila
Utilities Committee
PRESENT De'Sean Quinn, Chair; Dennis Robertson and Kathy Hougardy
Staff: Bob Giberson, Frank Iriarte, Robin Tischmak, Mike Cusick, Gail Labanara, Shawn Hunstock
and Kimberly Matej
Guests: Don Frey, Allied Waste Services; Jeff Brown, Epicenter Services, LLC; Katie Stevens, Waste
Management; Will Ibersher, Waste Management; Jodie Vice, C1eanScapes
CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:02 p.m.
I. PRESENTATIONS
No Presentations
II. BUSINESS AGENDA
A. Reauest for Proposals: Solid Waste Collection Contract
As an information only item, staff reviewed the current status of the Request for Proposals (RFP) process
for the City's solid waste collection contract. The current contract with Allied Waste will expire on
October 30, 2012. Staff reported that an amendment will be forthcoming to Committee change the
expiration date to October 31, 2012, for ease of operation and transition.
After reviewing the RFP schedule, City staff and Jeff Brown from Epicenter Services, LLC (City -hired
consultant) reviewed the highlights and options requested in the RFP as outlined in the Committee agenda
packet. Staff iterated that these are options, not contract recommendations. Recommendations will be
forthcoming after cost benefit analyses have been conducted on submitted proposals.
Committee Chair Quinn requested that staff notify Councilmembers that the RFP documents will be
available on Monday, August 15. INFORMATION ONLY.
B. Interlocal Agreement: Southcenter Parkwav Extension Bow Lake Transfer Station
Staff is seeking Council approval to enter into an interlocal agreement with King County for the side
sewer connection of the Bow Lake Transfer Station in the amount of $67,746.63, plus applicable sales tax
and future connection fee.
Per the request of King County, the City will install an additional manhole and side sewer piping as part
of the Southcenter Parkway Extension Project to accommodate a future sewer line for the Bow Lake
Transfer Station. King County will be responsible for reimbursement of costs associate with this request
and resulting change order. UNANIMOUS APPROVAL. FORWARD TO AUGUST 22 COW
FOR DISCUSSION.
III. MISCELLANEOUS
Meeting adjourned at 5:16 p.m.
Next meeting: Tuesday, August 23, 2011 5:00 p.m. Conf. Room No. 1.
X Committee Chair Approval
Minutes by KAM. Reviewed by GL.
73