HomeMy WebLinkAboutCDN 2018-05-29 Item 2B - Update - After-School Activity ProgramCity of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
TO: Community Development and Neighborhoods Committee
FROM: Rick Still, Director Parks & Recreation
BY: John Dunn, Parks & Recreation Superintendent
CC: Mayor Ekberg -
DATE: May 23, 2018
SUBJECT: After School Activities Program Update
ISSUE
Presentation of the Parks & Recreation (P&R) After School Activities Program (ASAP) at
Tukwila Community Center.
BACKGROUND
During the 2015/16 school year, a free afterschool enrichment program known as "REACH" was
held at Cascade View, Thorndyke and Tukwila elementary schools. This program was
administered by the Tukwila School District and partially funded by the City of Tukwila
($100,000). The YMCA was contracted to administer academic interventions for students
and Tukwila P&R was contracted to provide recreation activities and homework help. During
this same time, P&R coordinated a fee based after school program at the Tukwila Community
Center (TCC).
In the spring of 2016, P&R was notified that the Tukwila School District's (TSD) intent would be
to not renew the contract with the YMCA. The district expressed their interest in working solely
with P&R for an after school program. After discussion with district staff, P&R agreed to expand
the ASAP site at Tukwila Community Center, and provide additional opportunities for students to
participate at a free or reduced rate. During the 2017/2018 budget process, City Council agreed
to provide P&R with the same funding that had previously been allocated to the Tukwila School
District. The funding, in the amount of $100,000, was to help with the expansion of the
program at the TCC beginning in January 2017.
In fall 2016, P&R staff worked with the school social workers and principals to
identify youth that would benefit from the afterschool recreation program. Program expansion
started in January 2017 and slowly grew as the families were being referred to TCC over the
course of the spring semester, but by the end of the school year there was a total of
80 youth registered.
DISCUSSION
With the expansion of the after school program, there has been steady growth in the
program participation. We have had great feedback from both the youth participants and their
families, regarding the importance of this program. Families have expressed appreciation for the
variety of programing, fun and health -oriented atmosphere, and having this program at the
Tukwila Community Center. The expansion has brought more participants from Cascade View
and Thorndyke elementary schools participating in the program. The support that TSD has
provided the youth through a variety of transportation alternatives have also helped the
expansion to grow.
35
INFORMATIONAL MEMO
Page 2
FINANCIAL IMPACT
Currently, the program has 98 registered participants of the 100 slots. Staff initially estimated
that 1/3 of the participants would be paying full price for this program, 1/3 receiving a 50%
discount and 1/3 participating for free. Currently, 1/3 of the program participants paying full
price, and almost 2/3 participating for free. This creates a deficit for revenue recovery. Also,
due to program structure, there are no limitations to the free enrollment. It is possible that if the
first 100 kids registered qualified for free participation, there could be zero revenue.
Finally, with the expansion of the program, facility needs to support the expanded program
went from two rooms to five rooms each day. Thi's means that the availability for paid rentals
has decreased affecting the revenue of the facility rental program.
RECOMMENDATION
Discussion only.
ATTACHMENTS
A: Prezi Presentation
36 Z:\Council Agenda Items\Parks and Recreation\CDN 5.29.181ASAP upda[e\InfoMemo doc
Program
Overview
Tuktiuila
Schaal Ilist.
A
OW -
Goals
1. Provide a safe placie f r children afterschojI.
2. Engage in healthy lifestyle practices through active play.
3. Jf fer an sJDpo-tive lacaltion to encourage social deieIanment.
'rogra m
Direrviem
Tukwila
School Dist.
:I rt 1(:)
Enrollment
1
Customer
Testimonial;
3.
Each day starts with a healthy
snack and is followed by three 35
minute rotations.
5
Homework Help
Ads, Projects &
Other activities
01
9.
Staffing
19 parttime staff
• 15 rJrll2r a- cur-ent Tukwila stAent�I
• 8 :orme- TSD students
• 7 :u Tent Foste' High SchoaI students
• 4 also aaiticipate in Teens [o-T<wiIa
• 7 forme ASAP participants
• 1 Staff also has he- cid in the program
11
3rogram
Ove view
Tukuila
School lbst.
1 1 .
Con
nections and Cooperation
If ikwila ' ar cs g Ries,
School Social Workers
Princi gals
Free tReduod Dull*
Transportation
1
2.
Connections and Coopers
School Social Work yrs
Tukwila Parks & Ter, &'ricipals
tion
13.
Co
nnections and Cooperation
Echo! Eocial Workers
Ti kwil a darks Rec I? Prici gals
Free/Red iced Lu ich
14.
Connectio
Takwila Parke Rec
ns and Cooperatio
A School Social Workers
I? Pricinls
gree/Red iced Lunch Trainsporkation
n
15.
'rogra m
Ove vievr
Tukwila
!;shoo! Dist.
16
Enrollment Differences
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rowth
98 out of
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56 are Free
or reduced
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17
110
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nD
2017/1 Students Per Month
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Progra 11
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Cu s tomer
Testi nonials
22
Program Year Exp/Rev Comparis
S120.0
5110,
S100.000
S90.000
S80,000
S70.000
S60,000
SS0,000
540,000
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23.
Program
Overview
Tukwila
Scho ul list.
(, 1)
ft E) M-1
4
IJustoiner
Testimonials
215.
Sonya Carnpy
"It is so com f o •Ring to know he is in a safe environment and he has a great time
learning and playing at TCC."
"I appreciate he its given a lot of outdoor play o apo rtuni ties aid gym p la/ time
opportunities. Without the afte• school program, I'm not su'e I could have excelled in
my job as much as I have, as I wouldn't oe abI a to be as flexible wilth my hours i f I had
Ito pick him up from school every day."
",,tole anti I are both lucky to be part of tie TCC Community"
Daisy Gutieez
"Relacating our family an-uptly hada huge impact an our family aut
having the center as an outlet made the transition so much easie '...
Ne dant have an extended family in the area so the staff at the
i:onnmunity center has truly felt like a support and safety net that we
uvould nut have othe-wise... Thank you for J-oviding such a g -eat place
for hat only our family but for our :omnnunity"
27.
Prgra 11
Overvien
Titkuila
Ikho ol s I.
218.