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Home My WebLink AboutReg 2018-06-04 Item 9C - Reports - City Administrator / Public Safety Plan Monthly UpdateTO: City of Tukwila Allan Ekberg, Mayor Mayor's Office - David Cline, City Administrator The City of opportunity, the community of choice Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: May 30, 2018 SUBJECT: Report for June 4, 2018 Regular Council Meeting The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • Homestead Community Land Trust Community Meeting: On May 12 Community Development staff attended a community meeting at Cascade View Elementary School held by Homestead Community Land Trust. Homestead is proposing a community of 18 compact, 3- to 4 -bedroom homes on the Riverton Park United Methodist Church site at the intersection of Military Road S. and S. 140th St. The proposed project offers affordable homeownership for households making less than 80% of King County median income. The proposed project will require development agreement approval by the City Council. • SHAG Employee Welcome Lunch: On May 17 Mayor Ekberg and Economic Development Administrator Derek Speck attended a SHAG Employee Welcome Luncheon at the Sullivan Center in Tukwila Village. • King County Executive Press Event at the Tukwila Community Center: Mayor Ekberg, Councilmembers Quinn and Idan, City Administrator David Cline and Parks & Recreation staff attended a press event held by King County Executive Dow Constantine at Tukwila Community Center on May 23 to announce property purchases on 146th St as part of King County's Land Conservation Initiative program designed to help protect the region's remaining and most vital greenspaces and trails. 11. Community Events • NO BBQ Grills at Family Fourth at Fort Dent: NEW this year is a rule that restricts the use of BBQ grills on park grounds. This is not a new rule to the parks system however it is a new rule for this special event. The rule was established because of several incidents of hot coals in garbage cans, hot coals thrown in bushes along the trail, hot coals left on the field, smoke in Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwitaWA.gov 191 City Administrator's Report May 30, 2018 Page 2 and around the park, pathways being blocked by grills, people leaving grills onsite after the event ends and several incidents of small fires. 111. Staff Updates Public Safety • Bulldog Academy Graduation: The 2018 Bulldog Academy is going well and almost finished for the school year. The students are scheduled to graduate from the academy on June 1. • The Community Police Team (CPT) Detectives attended a community event that involved a question -and -answer session, and a basketball game with the Church by the Side of the Road staff, as well as Showalter Middle School students. Project Updates • TUC Pedestrian/Bicycle Bridge: Estimated Completion: June 2018 Handrails continue to be installed. • 42' Ave Phase 111: Estimated Completion: November 2018 Pavement was removed on 42nd Ave S between S 158' St and S 160th St and fill material was brought in to raise the grade of the roadway to improve sight distance of vehicles at the 42nd Ave S and S 160th St intersection. The remainder of storm drainage and joint utility trench work can now progress through the area. Gilliam Creek Culvert utility bridge removal and the backfill of the culvert were completed. PSE's 6 -inch new gas main installation was completed and tested. Major Maintenance on 3 Bridges: Estimated Completion: May 2018 o Grady Way Bridge: Contractor has completed the steel brackets installation and is working on installation of a tie bracket on the surface plates. o Frank Zepp Bridge (S 180th): Work is substantially complete. o Beacon Avenue Bridge: Work is substantially complete. • 53rd Ave S: Estimated Completion: June 2019 Sewer and water upgrades will be the main focus through the end of June. Periodic one lane traffic control should be expected with minimal delays. • BAR Bridge Rehabilitation: Estimated Completion: December 2018 Contractor is currently working on the substructure, which includes installing seismic brackets and concrete restoration. The work in the north two lanes is almost complete. The contractor is getting ready to install the pavement by the end of May. Once completed, the work will shift to the south two lanes. • 2018 Overlay & Repair: Estimated Completion: July 2018 Daytime construction has started on Southcenter Blvd. Concrete pedestrian curb ramps will be upgraded to current ADA standards at Macadam Rd S, 61st Ave S, 62nd Ave S and 65th Ave S. Following the ADA improvements, grinding and overlay work is expected to begin June 5 at night. Project duration is approximately eight weeks with completion expected by the end of July. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwitaWA.gov 192 City Administrator's Report May 30, 2018 Page 3 Boards and Commissions Vacancies are currently being advertised on the City's website, on Channel 21, in the Tukwila Reporter, through social media and outreach to local schools. • Arts Commission: No vacancies. • Civil Service Commission: No vacancies. • Community -Oriented Policing Citizens Advisory Board: Vacant Position: Student Representative. • Equity & Social Justice Commission: Vacant Positions: Position #2 Education Representative and Student Representative. Application received. • Human Services Advisory Board: Vacant Positions: Position #4 Resident and Position #6 Business Representative. Appointment recommendations scheduled for August 6, 2018. • Landmark Commission: No vacancies. • Library Advisory Board: Vacant Positions: Position #7 Resident and Student Representative. • Lodging Tax Advisory Committee: Vacant Positions: Position #4 and #5 Business Collecting Tax. Appointment recommendations scheduled for June 18, 2018. • Park Commission: Vacant Positions: Position #4 Resident and Student Representative. • Planning Commission: No vacancies. iv. Responses to Council/Citizen Inquiries Date of Inquiry Inquiry Response May 21, 2018 Council Meeting Council President Seal requested an update on traffic control/issues at S 144th and 46th Ave S Safety issues have been sent to Police and Public Works to review this intersection. Transportation Committee is reviewing safety improvements throughout the city including this intersection Phone: 206-433-1800 • Emait: Mayor@TukwitaWA.gov • Website: TukwitaWA.gov 193 194 TUKWILA PUBLIC SAFETY PLAN Monthly Update May 31, 2018 Overall Plan Outreach • Planning is underway for the first open house of 2018, scheduled for June 23, 10-12pm at Fire Station 54. The plan is to include a bouncy house and host Top Pot cupcakes to continue to make these family -friendly events. Financial Oversight Committee • The Committee met on April 19. They are scheduled to meet later this year. Siting Advisory Committee • The Siting Advisory Committee will begin meeting quarterly in 2018 for updates on siting as well as review and advice on public engagement. Their first 2018 meeting was held on March 28. They are not expected to meet again until June. Acquisition Lease Updates • City Economic Development staff is leading discussions with current tenants who may want to remain on properties after City acquisition. There are no leases between the City and businesses as the City does not own any building associated with the Public Safety Plan that has a current tenant. Near-term Council Decisions and Key Dates • Recommendations for filling the Public Safety Plan gap. • Review of Fire Station 51 design elevation. Fire Stations Siting • Team is working on additional due diligence items to help with site acquisition including but not limited to site surveys, and a Hazardous Materials Survey for the buildings on the FS 54 site. The team is working to demolish the single-family home on the site as soon as possible. Architecture and Programming • Architectural program has been reviewed and approved by the team. • Concurrent review and pricing of the Schematic Design by GCCM Contractor, Lydig, and estimating consultant has been completed and was shared with Council in February. Council gave approval to begin Design Development for Station 51. 195 Design and Permitting • Schematic Design phase began for Station 51 in late August and completed December 2017. • Pre -application meeting with City permit staff was held in December. Design team is following up on items identified by City permit staff. • Design Development for Station 51 began mid-February; the team is meeting weekly. Design Development effort scheduled to wrap up in May, 2018 with Design Development pricing effort in June and July. • Construction Documents phase for Station 51 anticipated to begin in August following Design Development estimating. • Schematic Design phases scheduled to begin for 52 and 54 in July, 2018. Bidding and Construction • Pre -construction services starting for Station 51 Design Development are underway. • Lydig completed the selection of mechanical and electrical subcontractors through the Electric Contractor/Construction Management (ECCM) and Mechanical Contractor Construction Management (MCCM) selection process. Valley Electric and Johansen Mechanical Inc. were selected. Under this method, mechanical and electrical subcontractors will be consistent for all three stations and will be able to provide critical expertise during the Design Development phase. These contracts are managed by the GCCM under the pre -construction phase. • Bidding and construction phases scheduled to begin for 51 in February, 2019. • Bidding and construction phases scheduled to begin for 52 and 54 in August, 2019. Justice Center Siting • Team is working on additional due diligence items to help with site acquisition including but not limited to site surveys, environmental reports, geotechnical reports, and revised appraisals. As expected, initial environmental analysis is showing some contamination due to the prior presence of gas stations and dry cleaners. Team will soon be issuing RFPs for Hazardous Materials Surveys for existing buildings and making arrangements to ensure SEPA compliance. • Economic Development is working closely with affected businesses to identify their operational needs and potential strategies for assistance. • The City has taken ownership of one of the properties, the abandoned former restaurant space between Church by the Side of the Road and the Travelodge and is closing on another property by the end of June. • Eminent domain petitions have been filed on all of the Justice Center properties where the City does not have a signed purchase and sale agreement, though the goal remains 196 to have voluntary agreements. The Public Use and Necessity trial is scheduled for Friday, May 25. • Most owners and tenants have been very cooperative with granting access for due diligence activities. Architecture and Programming • DLR Group's Building Program Report was submitted December 8. Program and Estimate was presented to Public Safety Committee in December and Council in January. Design and Permitting • DLR architects have completed the Schematic Design phase of the project. BNBuilders and Roen (the architect's estimating consultant) compared their estimates and the project is within the revised budget. The Schematic Design and budget were presented to the Council in May and the Council provided consensus to proceed into the Design Development phase. Bidding and Construction • BNBuilders, the selected GC/CM, started pre -construction services following Council approval of their contract on March 19. • BNBuilders will continue to work with the team on design development, constructability, cost estimating and scheduling during the DD phase. • Construction scheduled to begin in April, 2019. Public Works Facilitv Siting • Team is working on additional due diligence items to help with site acquisition including but not limited to site surveys, environmental reports, geotechnical reports, and updated appraisals. The assessment of existing structures is complete. • Economic Development is working closely with affected businesses to identify their operational needs and potential strategies for assistance. • Eminent domain petitions have been filed on all three of the Public Works properties, though the goal remains to have voluntary agreements. The Public Use and Necessity trial was held Friday, May 25. Architecture and Programming • Phases scheduled to begin late in 2018. Design and Permitting • Phases scheduled to begin late in 2018. 197 Bidding and Construction • Phases scheduled to begin in late 2019. Budget • Attached. Schedule June 2018 • Fire Station 51 design development cost estimate with GCCM involvement • Open House #4 (1 of 2 open houses 2018) • Target for preferred alternative identified and consensus on how the City addresses the funding gap • Site acquisition activities • Justice Center design review for permitting July 2018 • Target month for Fire Station 51 design development cost estimate to Public Safety Committee and Council August 2018 • Fire Station 51 construction document phase begins • Fire Station 52 and 54 schematic design begins • Finance Committee and staff working to address funding gap • Additional consultant services contracts for Justice Center, Fire Station 51, 52 and 54 to Public Safety Committee and Council September 2018 • Fire Station 52 and 54 GCCM pre -construction services begin • Justice Center design development and cost estimate complete • Target month for Justice Center design development estimate to Public Safety Committee and Council • Justice Center construction documentation begins • Finance Committee and staff working to address funding gap 198 October 2018 November 2018 • Public Works design update • Open House #5 (2 of 2 open house 2018) • Fire Station 51 building permit issued • Fire Station 51 subcontractor bid procurement begins • Site acquisition activities December 2018 • Fire Station 51 construction documentation complete • Fire Station 52 and 54 schematic design cost estimate update with GCCM involvement January 2019 • Fire Station 51 subcontractor bidding • Target month for Fire Station 52 and 54 schematic design cost estimate to Public Safety Committee and Council February 2019 • Fire Station 51 Construction Contract Approval to Public Safety Committee and Council • Fire Station 52 and 54 design development begins March 2019 • Fire Station 51 construction begins April 2019 • Justice Center construction begins (building demolition and hazardous materials abatement) 199 200 City of Tukwila - Public Safety Plan Conceptual Budget Summary YOE $ (in thousands) PUBLIC SAFETY PLAN - FUNDING Project YEAR OF EXPENDITURE (YOE) SUMMARY UTGO Impact Fees General Fund Enterprise Funds Total Facilities Public Safety Building Fire Stations (51, 52, 54) i Public Works Shops FACILITIES TOTAL 28,629 18,824 47,453 $ - $ 4,750 4,750 $ - $ 858 14,747 15,605 $ 14,746 14,746 $ 28,629 24,432 29,493 82,554 Apparatus/Equipment $ 29,932 1 $ - 1 $ 1 $ - 1 $ 29,932 PLAN TOTAL 77,385 $ 4,750 $ 15,605 $ 14,746 $ 112,486 indicates voter approved PUBLIC SAFETY PLAN - FACILITIES Fire Station Program as of December 31, 2016 Project Budgets (in YOE $) Public Safety Building FS 51 FS 52 FS 54 City Shops TOTAL Category NE Services (both design & CA) Land Acquisition Permits/Fees Construction (pre -con, const & tax) Construction Related Costs PM Services (incl Other Professional Svcs) Contingency (incl Construction & Project) TOTAL 1,616 6,000 440 16,195 1,064 1,114 2,199 28,629 731 $ 0 255 7,809 1,047 460 1,145 11,446 $ 356 $ 653 89 3,278 438 297 546 5,657 $ 464 $ 862 116 4,273 551 397 665 7,329 $ 869 $ 6,000 522 19,202 425 348 2,127 29,493 $ 4,037 13,516 1,421 50,758 3,526 2,615 6,682 82,554 1/10/2017 CITY OF TUKWILA Public Safety Plan Fire Stations - 51, 52, 54 Schematic Design Budget Summary (HIGH) YOE $ (in thousands) PROJECT COSTS 1/30/2018 Fire ion Pr+ m - lNITlAI. BUDGET FS51 17,950 sf ES11MuATE FS 52 6,567 sf FS 54 8,228 sf TOTAL 32,745 sf Project Category A/E Services (both design & CA) 731 356 464 1,551 Land Acquisition - 653 862 1,515 Permits/Fees 255 89 116 460 Construction (pre -con, const, tax) 7,809 3,278 4,273 15,360 Construction Related Costs (incl bond) 1,047 438 551 2,036 PM Services (incl other prof svcs) 460 297 397 1,154 Contingency (incl Construction & Proj) 1,145 546 665 2,356 TOTAL $ 11,446 $ 5,657 $ 7,329 $ 24,432 202 Fire Station Prc rrr -REED Project Category BUDGE7 FS51 1 9,426 sf E$TIpMA FE (5/x3/17) FS 521 15,068 sf FS 54 9,287 sf TOTAL 33,781 sf FUNDING GAP FUNDING GAP A/E Services (both design & CA) 635 1,052 626 2,314 763 Land Acquisition 653- 854 862 1,516 1 Permits/Fees 166 301 1641 631 172 Construction (pre -con, const, tax) 6,324 9,547 6,233 22,105 6,744 Construction Related Costs (incl bond) 657 1,184 709 2,550 514 PM Services (incl other prof svcs) 300 576 305 1,181 28 Contingency (incl Construction & Proj) 749 1,094 765 2,608 252 TOTAL $ 9,486 $ 13,755 $ 9,665 $ 32,906 $ 8,474 1 The main fire station was originally identified as FS51, but has been changed to FS52 in the revised estimate. Fire Station Schematic Design - Project Category REVISED BUDGET FS51 1 11,933 sf ESTIMATE FS 521 15,068 sf (1/22/18) FS 54 11933 sf TOTAL 38,934 sf FUNDING GAP A/E Services (both design & CA) 899 1,244 1,003 3,146 1,595 Land Acquisition -- 854 _ 854 (661) Permits/Fees 234 353 262 849 390 Construction (pre -con, const, tax) 8,956 12,677 9,935 _ 31,568 16,208 Construction Related Costs (incl bond) 931 1,398 1,039 3,367 1,331 PM Services (incl other prof svcs)426 687 476 1,589 435 Contingency (incl Construction & Proj) 1,062 1,294 1,185 3,541 1,185 TOTAL $ 12,509 $ 17,652 $ 14,753 $ 44,914 $ 20,482 Z:\Council Agenda Items \Communications\DoNOTDelete\PSP Funding and Costs - Fire Stations 012218_JK.XLSX, 1.22.18 -HIGH CITY OF TUKWILA Public Safety Plan Justice Center Conceptual Budget Summary YOE $ (in thousands) • runiumm auui . - Paseo YEAR on initial Project OF EXPENDITURE UTGO (voter -Impact approved) t,osts (YOE) SUMMARY - 2,292,714 11/16/2017 Fees General Fund Enterprise Funds TOTAL Fire Stations 18,824 4,750 858 - 24,432 Justice Center 28,629 -- TOTAL - 28,629 Public Works Shop - - 14,747 14,746 29,493 Facilities Total 47,453 4,750 15,605 14,746 _ 82,554 Fire Apparatus/Equipment 29,932 -- 68,536,343 - 29,932 Public Safety Plan Total $ 77,385 $ 4,750 $ 15,605 $ 14,746 $ 112,486 PROJECT COSTS Justice Center Program - INITIAL BUDGET ESTIMATE Project Category Justice Center A/E Services (both design & CA) 2,292,714 Permits/Fees 439,890 Construction for Building (pre -con, const, tax) 16,532,615 Construction for Site Development - Construction Related Costs (incl bond) 1,034,797 PM Services (incl other prof svcs) 1,269,789 Contingency (incl Construction & Proj) 1,059,195 Land Acquisition 6,000,000 TOTAL 28,629,000 Justice Center - BUDGET ESTIMATE (Schematic Project Category Design, May 2018) Justice Center FUNDING GAP A/E Services (both design & CA) 3,500,000 1,207,286 Permits/Fees 700,000 260,110 Construction for Building (pre -con, const, tax) 26,477,794 9,945,179 Construction for Site Development (incl ROW) 12,260,884 12,260,884 Construction Related Costs (incl bond) 2,112,639 1,077,842 PM Services (incl other prof svcs) 1,594,000 324,211 Contingency (incl Construction & Project) 5,757,731 4,698,536 Contingency for Site Contamination (soils, hazmat) 750,000 750,000 SUBTOTAL 53,153,048 30,524,048 Land Acquisition 14,133,295 8,133,295 Contingency for Land Acquisition 1,250,000 1,250,000 TOTAL 68,536,343 39,907,343 203 s TUKWILA PUBLIC SAFETY PLAN FACILITIES PLAN Project Schedule 4/1/2018 site selection program/site selection design and permitting II bidding and construction move-in/occupancy II completed ♦ public outreach COUNCILMEMBER DECISIONS (A) Architect Contract Approval (D) Site Selection (B) Contractor Pre -Con Contract (E) Project Budget Changes (C) Contractor Construction Approval (F) Bond Sale #2 (G) GC/CM CPARB Start Finish % Done 2016 2017 2018 2019 2020 2021 J FMAMJ JASONDJ FMAMJJASOMDJFMAMJ J JASONDJ FMAMJ JASONDJ FMAMJ JASONDJ FMAMJ JASOND CITYISOJ KICK-OFF MTG 10/05/16 10/05/16 100% ■ CI CITY VOTE 11/08/16 10/31/19 100% BOND SALE 12/01/16 12/31/16 100% i PUBLIC OUTREACH - SITE SELECTON 01/01/17 12/31/21 45% 1 JUSTICE CENTER 02/06/17 02/24/17 05/25/20 09/27/19 20% 30% 1 .-. 4 1 I AI i„,..0....' I 1 F I g1 B 1 —1— .-— 1 1 1 —i— I — _ — — — !L _ _ — _ .. _ _ .. � _ _, —. STATION 51 STATION 52 02/20/17 06/05/20 15% 1 18 1 '!,1 1 ' B 1 O STATION 54 02/20/17 06/05/20 15% 1 1 A 1 I f p 1 1 B I CITY SHOPS 02/20/17 04/09/21 5% 1 1 1 1 site selection program/site selection design and permitting II bidding and construction move-in/occupancy II completed ♦ public outreach COUNCILMEMBER DECISIONS (A) Architect Contract Approval (D) Site Selection (B) Contractor Pre -Con Contract (E) Project Budget Changes (C) Contractor Construction Approval (F) Bond Sale #2 (G) GC/CM CPARB