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HomeMy WebLinkAboutCDN 2018-06-12 Item 2A - Grant Application - Department of Ecology Grant for Shoreline Master Program UpdateCity of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Community Development and Neighborhoods Committee FROM: Jack Pace, Community Development Director BY: Nora Gierloff, Deputy DCD Director CC: Mayor Ekberg DATE: June 5, 2018 SUBJECT: Grant for Shoreline Master Program Update ISSUE Tukwila is applying for a no -match grant from the Department of Ecology to complete a mandatory update to our Shoreline Master Program. BACKGROUND The Shoreline Management Act (SMA) requires local governments to periodically review their Shoreline Master Programs for compliance with changes to the SMA and Ecology rules that have occurred since the master program was last amended. Local governments must also review changes to the comprehensive plan and development regulations to determine if the shoreline master program policies and regulations remain consistent with them. Public outreach is required throughout the process, see Attachment B for a draft outreach plan. The first round of periodic reviews is due June 30, 2019 for cities and towns in Snohomish, King and Pierce counties. DISCUSSION The State has provided funding for local jurisdictions to perform the periodic update in the form of no -match grants that can be used for staff and/or consultant work. The grant amount is determined by population and Tukwila is eligible for $15,000. Applications for the grant are due by June 30, 2018. FINANCIAL IMPACT The Department of Ecology grant will offset $15,000 of the $25,000 cost of the consultant contract for the update work, see Attachment A for a scope of work. Consultant assistance is needed because DCD does not have the in-house expertise to perform the review. DCD has sufficient professional services funds in the 2018 budget to cover the $10,000 balance. RECOMMENDATION Discussion only. ATTACHMENTS A. SMP Update Scope of Work B. Periodic Review Public Participation Plan 1 2 PERIODIC REVIEW OF THE SHORELINE MASTER PROGRAM SCOPE OF WORK City of Tukwila Project Coordination and Outreach 1. Project Kick-offAt the start of this pject, the Watershed team will meet with City staff to review/refine objectives, agree on initial tasks and timeline and coordinate on known resources to be delivered to the project team. Watershed will follow up with the preparation of a brief Prject Management Strategy that identifies preferred communication methods, roles and responsibilities, and a prject schedule for both outreach and deliverables from the team. This Prject Management Strategy document will be updated periodically. 2. Public Participation Plan. The Watershed team will consult with city staff on a Public Participation Plan to provide opportunities for public involvement in the SMP periodic review consistent with WAC 173-26-090. � Develop outreach materials. The Watershed team will help draft outreach and informational documents with graphics as needed, public notices that inform the public of the periodic review of the SMP, and seek their input and involvement, including coordination of notice for the public hearing and comment period with Ecology pursuant to WAC 173-26-104. 4. Consult with relevant agency staff, tribes, and neighboring jurisdictions. As needed, throughout the update process, the Watershed team staff will coordinate with applicable State and Federal agencies, tribal staff members, and neighboring jurisdictions which share an active interest in the City's SMP and CAO framework. SMP Update and CAO Code Integration 5. Prepare SMP Gap Analysis Report. a. Review the SMP for consistency with legislative amendments. The Watershed team will review the city's SMP, chapter 90.58 RCW, and Ecology's rules and determine if amendments are needed to the city's SMP to maintain compliance. This will be based on the Ecology checklist and public scoping process. b. Review the shoreline Critical Area Regulations. Review the City's SMP Critical Areas Regulations for consistency with the City's GMA Critical Area Regulations. Consider the format of the regulations including a unified set of Critical Areas Regulations to meet goals for consistency while also providing SMP specific provisions which address differences between SMA and GMA allowances/prohibitions. Attachment A c. Evaluate the Comprehensive Plan and Development Code. The Watershed team will specifically look to TMC Chapter 18 to evaluate consistency of the City's current SMP with both the Comprehensive Plan and development regulations. d. Prepare SMP Gap Analysis Report. Following the results and findings of the above listed tasks, the Watershed team will prepare a detailed gap analysis report which provides summary recommendations. A focus of these recommendations will also be on consistency, simplicity, and efficiency. G. Meet with City staff. The Watershed team will meet with City staff to discuss the Gap Analysis, public input and City identified housekeeping changes. 7. Provide draft code. The Watershed team will provide a strikeout/underline update of the Shoreline Master Program and Shoreline Overlay District TMC 18.44 which will integrate with an updated set of Critical Areas Regulations, developed under separate contract, which would be applied throughout the City, including shoreline jurisdiction. The SMP will be modified to reference this set of Critical Area Regulations, while providing a thorough list of exclusions (e.g. Reasonable Use Exceptions) where the SMA conflicts with GMA. Local Adoption Process O. Prepare SEPA documentation. The Watershed team will prepare a draft SEPA Checklist and Determination of Non -Significance for City staff to review and distribute. 9. Attend public meetings. Watershed team members will attend up to three (3) public meetings as requested, including open houses, planning commission, and city council. 10. Assist staff in responding to comments. The Watershed team will review and comment on Planning Commission or City Council recommendations and responses to public comment which will be reviewed by City Council during their public deliberations. This includes preparation of a response matrix to categorize all comments by author, date, and issue and provide recommendations or rationale to address each item. 11. Complete Department of Ecology Shoreline Master Program Periodic Review Checklist. The Watershed team will complete the Ecology Shoreline Master Program Periodic Review Checklist. 12. Review and edit final document(s) based on City Council direction. As requested, the Watershed team will provide a final review and edit to the documents as directed by the TUKWILA Shoreline Master Program: Periodic Review Public Participation Plan |OfrOdU[t'OD The City of Tukwila is undertaking a periodic review of its Shoreline Master Program (SMP), as required by the Washington State Shoreline Management Act (SMA), RCW 90.58.080(4). The SMA requires each SMP be reviewed and revised, if needed, on an eight-year schedule established by the Legislature. The review ensures the SMP stays current with changes in laws and rules, remains consistent with other Tukwila plans and regulations, and is responsive to changed circumstances, new information and improved data. A Public Participation Plan is required to describe how Tukwila will encourage early and continuous public input throughout the process of reviewing the SMP for needed updates. This Plan describes the steps that Tukwila will take to provide opportunities for public engagement and public comment, as well as Tukwila contact information and web addresses. 1.0 Public Participation Goals � Provide interested parties with timely information, an understanding of the process, and multiple opportunities to review and comment on proposed amendments to the SMP. � Actively solicit information from citizens, property owners and stakeholders about their concerns, questions and priorities for the Periodic Review process. � Encourage interested parties to informally review and comment on proposed changes to the SMP throughout the process and provide those comments to decision makers. � Provide forums for formal public input at project milestones prior to decision-making by local officials. � Consult and consider recommendations from neighboring jurisdictions, federal and state agencies, and Native American tribes. 2.0 ]Ub|ic PGrtiCi3atiOD Opportunities Tukwila is committed to providing multiple opportunities for public participation throughout the process and will use a variety of communication tools to inform the public and encourage their participation, including the following: 7_11VVCbsite Tukwila's website will include a Periodic Review webpage where interested parties can access status updates, draft documents, official notices, minutes and other project information. The webpage will be the primary repository of all information related to the Periodic Review process. The page will include who to contact for more information and an email link for questions and comments. }.7Open House Tukwila will initiate the Periodic Review with a community open house. Public comments received during the Open House will be posted on the Periodic Review webpage. Attachment B )] Notice mailing list A postcard will be mailed to all property owners and tenants within the 200 foot shoreline jurisdiction notifying them of the upcoming SMP review and inviting them to join an email list of interested parties. The list will be maintained by the Department of Community Development (DCD) and will be used to notify interested parties regarding Periodic Review progress and participation opportunities. 74[O0lDle0t Interested parties will be encouraged to provide comments by letter or email. All comments will be complied and provided to the City Council and Planning Commission. 7.5 P|GAOi0g,[ODlUli3Sio0 The Planning Commission will hold a public hearing and interested parties are encouraged to attend and provide comments. Official notices will be published as established by Tukwila code. 2.6 News media The local news media will be kept up-to-date on the Periodic Review process and receive copies of all official notices. 3.0 List Tukwila will reach out to the following stakeholders: Department of Ecology Boeing Company La Pianta Muckleshoot Tribe BECU City of Kent City of Seattle King County All property owners and tenants within the 200 foot shoreline jurisdiction .0 Public Participation Timeline A detailed timeline will be posted on the Periodic Review webpage. 5,0 Pu ] ic Comment Periods anc A_a['ngs The Planning Commission will conduct a public comment period and at least one public hearing to solicit input on the Periodic Review. The Tukwila City Council will hold one public hearing before final adoption. Tukwila will coordinate with the Department of Ecology on public notification of comment periods and hearings to take advantage of Ecology's optional SMP amendment process that allows for a combined state -local comment period (WAC 173-26-104). Public notice of all hearings will state who is holding the comment period and/or hearing, the date and time, and the location of any public hearing. Notices will be published per official policy and comply with all other legal requirements such as the Americans with Disabilities Act. A notice will be sent to the email list (2.3, above) and the Department of Ecology.