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HomeMy WebLinkAboutReg 2018-06-18 Item 7E - Report - Public Safety Plan: Program Management Quality Assurance Monthly ReportJune 12, 2018 TO: Tukwila City Council FROM: Steve Goldblatt PMQA Consultant RE: Public Safety Plan June update The Council is about to vote on the Plan's phasing and financing, based upon the Finance Committee and City staffs four-month exploration of options. The Project Executive Team and City partners have had another productive month on all fronts. Timely due diligence, access, and property acquisitions remain key to maintaining the Plan's momentum. FIRE STATIONS • Site acquisition Geotechnical exploration will inform site development costs for Fire Station 52. The City now owns the majority of the property for Fire Station 54 as planned, and its use or disposition will be a future decision. • Station 51 design development Per Council consensus 12 February to move forward from schematic design, Weinstein AU is well into Station 51's design development phase. Weekly meetings are ongoing, with pricing expected 6 August in Public Safety and 13 August in COW. • Station 52 schematic design Weinstein AU will begin the schematic design phase for Station 52 in August. Station 54 has been proposed for deletion via Option D -20(f), subject to Council vote 18 June. Stations' budget With input from GC/CM Lydig Construction, Station 51's schematic design estimate of $12.5 million was the first "real" number presented to Council 12 February. The pro- ject team is working on understanding Station 51's schematic design estimate and its implications on Station 52's budget, specifically adjusted to the City Hall site. At this point, the overage is expected to total $13 million for both stations. • GC/CM pre -construction services Lydig conducted the process to select an EC/CM electrical contractor and an MC/CM mechanical contractor pursuant to RCW 39.10.385. In May, Valley Electric was selected as EC/CM and Johansen Mechanical as MC/CM. Both firms are engaged, but the likeli- hood of Station 54's deletion will impact the use of EC/CM and MC/CM. Disadvantaged Business Enterprise and local hiring policies The Council unanimously passed Resolution 1929 on 2 April, adopting DBE and local hiring policies for the Plan's projects. The DBE goal is 17% and the local hiring goal is 20%, complementing the City's 10% apprenticeship requirement of Resolution 1814. 63 The first metrics that the Council sees can be expected mid -2019. Lydig—and BNBuild- ers for the Justice Center—will be represented at the 23 June open house to talk about job opportunities. JUSTICE CENTER • Property acquisition The first of nine Justice Center properties closed in May, with a second expected to close later this month. Depending on due diligence and site access, the Council should expect final pricing and closed transactions for more of the properties in July and Au- gust. If site acquisition is extended, permitting, environmental, and construction starts may be delayed. Public Use and Necessity will be argued in July. Schematic design estimate DLR has completed schematic design. An updated cost estimate with GC/CM input and results of site investigations was presented to Public Safety 7 May, confirming the pro- gram estimate: roughly $38 million over the budget developed for the Plan's bond measure. Due to the lack of access to three parcels in the middle of the site, there re- main unknown risks that haven't been fully estimated. Next phase: design development On 7 May Public Safety recommended continuation into the next phase: design devel- opment. At COW on 14 May, the Council concurred with the recommendation, and the team begins design development this week. • GC/CM pre -construction services BNBuilders provided regular input on the schematic design and estimate and is doing so for design development. CONSOLIDATED SHOPS • Property acquisition Depending on due diligence and site access, the Council should expect final pricing and closed transactions for the Shop's properties later this year. Site investigations and ne- gotiations are ongoing. King County Superior Court granted the City's request for Pub- lic Use and Necessity. Next steps: negotiations regarding access, possession, and price. • Programming services A request for proposals is being prepared for architectural services on a shops master plan and Heiser facilities tenant improvements. OTHER RESOURCES • Professional services The Project Executive Team is working through procurement of additional consultant resources for the Fire Stations and Justice Center; e.g., testing and inspections. Follow- ing the envelope consultant 12 February, Council can expect to see more contracts for PMQA update June 12, 2018 page 2 64 these services. Hazmat and commissioning await construction. The architects will hire archeologists and transportation consultants. PROPERTY ACQUISITIONS • Due diligence On 20 November, Council approved contracts to conduct surveys, environmental re- views, and geotechnical analyses to prepare for property acquisitions. That work has been underway. As expected, soil contamination has been found on the first Justice Center parcel. On 19 March, the Council unanimously approved amendments to all three contracts to allow necessary work to continue and to provide contingencies. These activities continue. PROGRAM SCHEDULE Tight schedule The overall schedule remains very ambitious. With so many activities under way, there is little room for any missteps to meet the Plan's revised milestones. The Project Exec- utive Team, City staff, and Council are doing as well as can be expected given all the new properties' access, due diligence, and acquisition challenges. Fire Station 51 bid- ding is now expected to begin in January 2019 and construction next spring. PROGRAM BUDGET Financial plan From 6 February through 5 June, the Finance Committee and staff conducted an inten- sive effort to develop recommendations for full Council discussion re the Plan's signifi- cant financial gap. This effort culminated 5 June in a unanimous Committee recommen- dation of Option D -20(f) that was discussed at the 11 June Council workshop. Council reached consensus for Option D -20(f), scheduled for a full Council vote 18 June. Market conditions Like the Fire Stations, the Justice Center and Consolidated Shops budgets will need to be sensitive to tight construction market conditions and increasing property values. These external budget pressures will manifest themselves as property is procured and project estimates are refined. LEGEND • Meeting target Proceeding as planned. Caution advised Steps needed to meet target. Correction needed Steps needed to attempt recovery. S Not meeting target No recovery plan in place. PMQA update June 12, 2018 page 3 65