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HomeMy WebLinkAboutReg 2011-09-06 COMPLETE AGENDA PACKETTukwila City Counci/ Agenda REGULAR MEETING Jim Haggerton, Mayor Counci /members: Joe Duff ie Joan Hernandez Shawn Hunstock, Interim City Administrator Dennis Robertson Verna Seal Allan Ekberg, Council President Kathy Hougardy De'Sean Quinn EXECUTIVE SESSION 6:30 PM 7:00 PM Pending Litigation Pursuant to RCW 42.30.110(1)(i) Personnel Issue Pursuant to RCW 42.30.110(1)(g) (30 minutes) Tuesday, September 6, 2011; 7:00 PM Ord #2349 Res #1746 1. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL 2. APPOINTMENTS Equity and Diversity Commission; Pg.1 Confirm the appointment of Verna Seal to Position #1 on the Equity Diversity Commission, with a term expiring 7/31/2013. Community Oriented Policing Citizens Advisory Board: Confirm the reappointment of Kimberly Kars to Position #2 on the Community Oriented Policing Citizens Advisory Board, with a term expiring 3/31/2014. Confirm the reappointment of Bophary Du to Position #5 on the Community Oriented Policing Citizens Advisory Board, with a term expiring 3/31/2015. Confirm the reappointment of Sebastian Weitzeil to Position #9 on the Community Oriented Policing Citizens Advisory Board, with a term to expire upon graduation from high school. 3. CITIZEN At this time, you are invited to comment on items not included on this agenda COMMENT (please limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. 4. CONSENT a. Approval of Minutes: 8/15/11 (RegularMtg.); 8 /ZZ /11 (Special Mtg.) AGENDA b. Approval of Vouchers. 5. UNFINISHED a. Authorize the Mayor to enter into an Interlocal Agreement with King County Pg.13 BUSINESS for the side sewer connection of the Bow Lake Transfer Station. b. Authorize the Mayor to sign a contract with Anchor QEA for the 2011 Pg.15 Overlay and Repair Program in the amount of $104,708.00. c. Gilliam Creek Stormwater Overflow Project: Pg.17 (1) Authorize the Mayor to sign Change Order No. 6 to Contract #09 -149 with Reed Trucking and Excavating, Inc., for the Gilliam Creek Stormwater Overflow Project in the amount of $50,000.00. (2) Accept as complete the Gilliam Creek Stormwater Overflow Project (Contract #09 -149) with Reed Trucking and Excavating, Inc.; authorize release of retainage, subject to the standard claim and lien release procedures (final cost of project, including retainage: $435,058.98). (continued...) x REGULAR MEETING Tuesday, September 6, 2011 Page 2 6. NEW BUSINESS Authorize the Mayor to sign a collective bargaining agreement with the Pg.23 United Steel Workers for the period of 2011 through December 31, 2013 for the Tukwila Police Commanders. 7. REPORTS a. Mayor b. City Council c. Staff d. City Attorney e. Intergovernmental 8. MISCELLANEOUS 9. EXECUTIVE SESSION 10. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or tukclerk @tukwilawa.gov). This notice is available at www.tukwilawa.aov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio taped. HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your continents to five minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on continents received until they are referred to a Committee or discussed under New Business. COUNCIL MEETINGS No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings The Mayor, elected by the people to a four -year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular Council meetings. Committee of the Whole Meetings Council members are elected for a four -year term. The Council President is elected by the Council members to preside at all Committee of the Whole meetings for a one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed are forwarded to the Regular Council meeting for official action. GENERAL INFORMATION At each Council meeting citizens are given the opportunity to address the Council on items that are not included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes. Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. Each side is then allowed 5 minutes for rebuttal. 4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at this time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. CO UNCIL AGENDA SYNOPSIS Initialr ITEM NO. Meeting Date Prepared by Mayo r,'s review Cpniil review 09/06/11 JT yb/ 2 ITEM INFORMATION CAS NuNIHI -,R: 11 -087 S'PAI�E SPONSOR: MAYOR HAGGERTON ORIGINALAGL,NDA DAT1-: 9/06/11 AGI?NDr1 I'rrna Trrr.t. New appointment to Equity Diversity Commission: Verna Seal New appointments to Community Police Advisory Board: Kimberly Karns, Bophary Du, Sebastian Weitzeil. Discus ion Motion Resolution Ordinance .Bid Award Public Hearing Other IW/I o Date Rltg Date 9106111 N1/g Date Mtg Date 11tg Date 1141 g Date 17tg Date SP( )NSOR ❑Council ®LlJatyor Adna Svcs DCD .Finance ❑Fire E] Le PeiR Police PW1 SPC)NSC�R's Appointment of Verna Seal to Position 1 of the Equity and Diversity commission, with a SUNINIAI Y term to expire July 31, 2013. Appointment of Kimberly Karns to Position 2, term to expire March 31, 2014 Bophary Du to Position #5, term to expire March 31, 2015 Sebastian Weitzeil to Position 9, term to expire at the end of the 2011 -2012 school year to the Communitv- Oriented Policina Citizens AdvisQpr Board (_COPCAB). cow mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: N/A COMMITTEE CHAIR: N/A RECOMMENDATIONS: SPONSOR/ADMIN. Confirm Appointments Cc)i�rn -n rrI 1 N/A COST IMPACT FUND SOURCE EX PI ?NIDITURI )U AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Colnn2e'nt MTG. DATE 9/06/11 MTG. DATE 9/09/11 RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum from Mayor dated 8/24/11 Applications for appointments 1 x City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: CITY COUNCIL FROM: Mayor Haggerto DATE: August 24, 2011 SUBJECT: Appointments Boards and Commissions Issue There are currently vacancies on the Community Police Advisory Board (COPCAB) and the Equity and Diversity Commission. I am recommending the following appointments for these positions: Community Police Advisory Board COPCAB) Position 2 (Business) I am recommending the appointment of Kimberly Karns; term to expire March 31, 2014. (copy of Application attached) Position 5 (Resident) I am recommending the appointment of Bophary Du, term to expire March 31, 2015. (copy of Application attached) Position 9 (Student) I am recommending the appointment of Sebastian Weitzeil, term to expire at the end of the school year. (copy of Application attached) Equitv and Diversitv Commission Position 1 (City Council /Rep.) I am recommending the appointment of Verna Seal, term to expire July 31, 2013. (copy of Application attached) If you have any questions regarding these appointments, please let me know by 5:00 p.m. on Wednesday, August 31, 2011. Unless I hear otherwise from members of City Council, I will invite these individuals to the September 6, 2011 Regular City Council Meeting for confirmation. 3 El City of Tukwila VOLUNTEER PROGRAM Tukwila Community Center 1242442 Id Avenue South Tukwila, WA 98168 Phone: (206) 768 -2822 Fax: (206) 768 -0524 Email: volunteer(@.ci.tukwila.wa.us Website: www.ci.tukwila.wa.us Application for Appointment BOARDS AND COMMISSIONS RECEIVED Please complete the ENTIRE application form. Applicants may attach a cover letter and /or a resume totaling no more than three pages. DATE: August 3, 2011 NAME: Seal Verna I Last First M. 1. ADDRESS: 4624 S. 146th Street Tukwila 98168 Street City Zip MAILING ADDRESS (if different): Same HOME PHONE: CELL /MOBILE PHONE: Same 71Q11U V) EMPLOYER: Garvey Schubert Barer (16 E -MAIL: Please check all that apply to you within the City of Tukwila limits: 0 Resident Business Owner /Representative School District Representative High School Student I wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: BOARDS COMMITTEES: Arts Community Police Advisory Civil Service Human Services O Equity Diversity Library Parks Sister Cities Planning Lodging Tax HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? Yes No If "yes please list: Equity Diversity AVAILABLE TO ATTEND MEETINGS: Daytime El Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check box) FOR CITY USE ONLY: INTERVIEW DATE: APPOINTED: Yes No TERM EXPIRES: 5 Professional /Community Activities (organizations, clubs, service groups, etc): Previous member of Equity Diversity Commission and Community Schools Collaboration, Current member of Tukwila Children's Foundation, Girl Scouts of Western Washington, National League of Cities, King County LEOFF -I Board, King County Domestic Violence Initiative. Hobbies /Interests: My community, reading, travel, crafting. Qualifications as related to this position: I served on the Equity Diversity Commission from 2002 until 2010 when I had to resign due to a conflict with the meeting nights. I no longer have that conflict and would like to be considered for reappointment to the commission as the City Council Representative. Other comments /additional information for consideration: �13)c2el/i Applicant's Signature Date Note: Upon submission, all information on this form becomes public record. For further clarification regarding this application or more information regarding the boards or commissions, please call the Volunteer Program Office at (206) 768 -2822. City of Tukwila Volunteer Program Application for Appointment Boards Commissions Page 2 !•J City of Tukwila VOLUNTEER PROGRAM Tukwila Community Center 1242442 nd Avenue South Tukwila, WA 98168 Phone: (206) 768 -2822 Fax: (206) 768 -0524 Email: volunteer(cDci.tukwila.wa.us Website: vAvw.ci.tukwila.wa.us Application for Appointment BOARDS AND COMMISSIONS RECEIVED Please complete the ENTIRE application form. Applicants may attach a cover letter and /or a resume totaling no more than three pages. NAME: Karns Last ADDRESS: 13725 56th Ave. S. #D101 Street MAILING ADDRESS (if different): HOME PHONE:�� EMPLOYER: Tecton Corp./The Terrace) DATE: 4/13/2011 Kimberly B First M. 1. Tukwila 98188 City Zip CELL/MOBILE PHONE: same E -MAIL: Please check all that apply to you within the City of Tukwila limits: C Resident If Business Owner /Representative School District Representative High School Student I wish to be considered for appointment to the following board or commission (check an that apply) COMMISSIONS: BOARDS COMMITTEES: Arts El Community Police Advisory Civil Service Human Services Equity Diversity Library Parks Sister Cities Planning Lodging Tax HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? Yes No If "yes please list: AVAILABLE TO ATTEND MEETINGS: Daytime 0 Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check box): p FOR CITY USE ONLY: INTERVIEW DATE: APPOINTED: Yes No TERM EXPIRES: 7 Professional /Community Activities (organizations, clubs, service groups, etc): Business Manager for 191 unit apartment community in the City of Tukwila since 1997. Resident of the City of Tukwila since 1997. Tukwila Crime Free Multi- Housing Program certified in March of 1998. Participates with TAMO. Have attended multiple City Council meetings. Hobbies /Interests: Spending time with my Children /Swimming /Reading /Arts and crafts/Walking my dog Qualifications as related to this position: Business Manager for 191 unit apartment Community with in the city limits of Tukwila. Promotes the City of Tukwila area businesses and fund raisers held at local restaurants. Assists local Police Department and Fire Department when needed. (i.e. calling in suspicious activities, possible stolen or abandoned vehicles, etc.) Other comments /additional information for consideration: Thank you for your time and consideration regarding the review of my application for appointment to COPCAB. App icant's Sign Dafe Note: Upon submission, all information on this form becomes public record. For further clarification regarding this application or more information regarding the boards or commissions, please call the Volunteer Program Office at (206) 768 -2822. City of Tukwila Volunteer Program Application for Appointment Boards Commissions Page 2 i City of Tukwila VOLUNTEER PROGRAM Tukwila Community Center 12424 42 nd Avenue South Tukwila, WA 98168 Phone: (206) 768 -2822 Fax: (206) 768 -0524 Email: volunteer ..ci.tukwila.wa.us Website: www.ci.tukwila.wa.us Application for Appointment BOARDS AND COMMISSIONS RECEIVED Please complete the ENTIRE application form. Applicants may attach a cover letter and /or a resume totaling no more than three pages. NAME: DU Last ADDRESS: 4018 S 126TH ST Street MAILING ADDRESS (if different): HOME PHONE: EMPLOYER: CITY OF BURIEN DATE: 6/15/11 BOPHARY P First M. 1. TUKWILA 98168 City Zip CELL /MOBILE PHONE: 206- 724 -5254 E- MAIL: Please check all that apply to you within the City of Tukwila limits: I] Resident Business Owner /Representative School District Representative High School Student I wish to be considered for appointment to the following board or commission (check all that apply) COMMISSIONS: BOARDS COMMITTEES: Arts ID Community Police Advisory Civil Service Human Services Equity Diversity Library Parks Sister Cities Planning Lodging Tax HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? Yes 9No If "yes please list: AVAILABLE TO ATTEND MEETINGS: Daytime Z Evenings Please contact me regarding other City of Tukwila volunteer opportunities (check box): FOR CITY USE ONLY: INTERVIEW DATE: APPOINTED: Yes No TERM EXPIRES: X Professional /Community Activities (organizations, clubs, service groups, etc): CITY OF BURIEN PARKS RECREATION DEPT /RECREATION SPC WASHINGTON STATE ASSOCIATION OF SENIOR CENTERS /BOARD (MEMBERSHIP CHAIR) BURIEN COOPERATVE PRESCHOOL /MEMBERSHIP FUNDRAISING ASSISTANT Hobbies /Interests: SPENDING TIME WITH FAMILY AND FRIENDS, READING, CLAM DIGGING, CRABBING, SHOPPING AND SPA Qualifications as related to this position: TUKWILA COMMUNITY MEMBER, INVOLVED IN AND DEDICATED TO MAKING GOOD COMMUNITY CONNECTIONS. I STRIVE TO DO MY PART IN RAISING GOOD CITIZENS (MY KIDS!) AND TO LEAD BY EXAMPLE. I HAVE A BACHELOR'S DEGREE IN LIBERAL ARTS /PSYCHOLOGY AND MASTER'S DEGREE IN HUMAN RELATONS. PROFESSIONALLY, I WORK AS A PUBLIC SERVANT /RECREATION SPECIALST FOR THE CITY OF BURIEN PARKS RECREATION DEPT, PROGRAMMING FOR ADULTS AND SENIORS. Other comments /additional information for consideration: BECAUSE I WORK IN BURIEN, I AM ACTIVELY INVOLVED IN THE BURIEN COMMUNITY. MY GOAL IS TO BE INVOLVED IN THE CITY WHERE I LIVED, AS WELL. I GREW UP IN WHITE CENTER, SO AM VERY FAMILIAR WITH SOUTH KING COUNTY. Applicant's Signature Date Note: Upon submission, all information on this form becomes public record. For further clarification regarding this application or more information regarding the boards or commissions, please call the Volunteer Program Office at (206) 768 -2822. City of Tukwila Volunteer Program Application for Appointment Boards Commissions Page 2 10 City of Tukwila VOLUNTEER PROGRAM Tukwila Community Center 12424 42` Avenue South Tukwila, WA 98168 Phone: (206) 768 -2822 Fax: (206) 768 -0524 Email: volunteernci.tukwila.wa.us Website: www.ei.tukwila.wa.us Application for Appointment BOARDS AND COMMISSIONS RECEIVED Please complete the ENTIRE application form. Applicants may attach a cover letter and /or a resume totaling no more than three pages. DATE: 07/6411 NAME Last First M. I. ADDRESS: S F, C 1�`t 1 �1 Street City Zip MAILING ADDRESS (if different j2'7(.,4 P\Vt 5 7 u r o" 1 lv A A P -ft4- A116 FF/ ''d-- r, v HOME PHONE: CELUMOBILE PHONE: (sz orf) 77 I oC7 EMPLOYER: ilk" Tw E -MAIL: Please check all at apply to you within the City of Tukwila limits: Resident Business Owner /Representative School District Representative L13 High School Student 1 wish to be considered for appointment to the following board or commission (check all that apply): COMMISSIONS: BOARDS COMMITTEES: Arts 1�J Community Police Advisory Civil Service Human Services Equity Diversity Library Parks Sister Cities Planning Lodging Tax HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? Yes eNo If "yes please list: AVAILABLE TO ATTEND MEETINGS: Daytime U�rEvenings Please contact me regarding other City of Tukwila volunteer opportunities (check box FOR CITY USE ONLY: INTERVIEW DATE: APPOINTED: Yes No TERM EXPIRES: 11 Professional /Community Activities (organizations, clubs, service groups, etc): NO1�, e. Hobbieslinterests: 'i a� c z t .J r -r Qualifications as related to this position: Z f it fC' n Cates 1 /1 ti t�,tlG r Other comments /additional information for consideration: c �r oL' Applicant's Signature ,-17a7/ Date Note: Upon submission, all information on this form becomes "public record: For further clarification regarding this application or more information regarding the boards or commissions, please call the Volunteer Program Office at (206) 768 -2822. City of Tukwila Volunteer Program AppSication for Appointment Boards Commissions Page 2 12 COUNCIL AGENDA SYNOPSIS Initials ITE'MNO. Meeting Date Prepared by J. I Mayor's eview I Council- review 08/22/11 I BG 1 n 1 09/06/11 1 BG 1 5.A. ITEM INFORMATION CAS NUMBER: 11 -083 STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 8/ 22/11 AGENDA ITEM TITLE Southcenter Parkway Extension Interlocal Agreement with King County for Bow Lake Transfer Station's side sewer connection CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing ❑Other Mtg Date 08122111 Mtg Date 09106111 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor HR DCD Finance Fire IT P&R Police PW SPONSOR'S The City of Tukwila is installing public sanitary sewer mains as part of the Southcenter SUMMARY Parkway Extension Project. King County has requested that the City provide an additional manhole and sewer piping to the edge of the right -of -way for future side sewer connection to the Bow Lake Transfer Station (currently under construction). This interlocal agreement will reimburse the City for the $74,182.56 in charges for the Bow Lake side sewer connection as well as have King County agree to a future sewer connection fee. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 08/09/11 COMMITTEE CHAIR: DE'SEAN QUINN RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMIT rEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPI3NDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $74,182.56 $0.00 $0.00 Fund Source: TO BE REIMBURSED IN FULL BY KING COUNTY Comments: MTG. DATE 08/22/11 09/06/11 MTG. DATE 08/22/11 RECORD OF COUNCIL ACTION Forward to next Regular Meeting ATTACHMENTS Informational Memorandum dated 8/05/11 Agreement with King County Southcenter Pkwy Extension's Contractor Scarsella's Change Order No. 14 Minutes from the Utilities Committee meeting of 08/09/11 09/06/11 INo attachments 13 14 COUNCIL AGENDA SYNOPSIS Meeting Date Prepared by 08/22/11 BG. 09/06/11 BG Initials Mayor;Qreview Councz�-review LEA-,/ ITEM NO. ITEM INFORMATION CAS NUMBER: 11 -084 STAFF SPONSOR: BOB GIBERSON ORIGINA].AGENDA DATE: 8/22/11 AGENDA ITEM TITLE 2011 Annual Overlay Repair Program Construction Management Agreement with Anchor QEA, LLC CATEGORY Discussion Motion Resolution Ordinance BidAward Public Hearin ,g ❑Other Mtg Date 08/22/11 Mtg Date 09/06/11 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor HR DCD Finance Fire IT P &R Police PW/ SPONSOR'S This contract is for construction management services for the 2011 Annual Overlay and SUMMARY Repair Program. Five consultant firms were short- listed from the Consultant Works Roster and Anchor QEA was chosen as the most qualified. The street improvements scheduled for 2011 include overlay for three road sections and Fort Dent's parking lot. Council is being asked to approve the contract with Anchor in the amount of $104,708.00. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 08/15/11 COMMITTEE CHAIR: JOAN HERNANDEZ RECOMMENDATIONS: SPONSOR/ADMIN. Public Works COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $104,708.00 $150,000.00 $0.00 Fund Source: 104 ARTERIAL STREET FUND (PAGE 16, 2011 CIP) Comments: MTG. DATE 08/22/11 09/06/11 MTG. DATE 08/22/11 09/06/11 RECORD OF COUNCIL ACTION Forward to next Regular Meeting ATTACHMENTS Informational Memorandum dated 8/12/11 Consultant Selection Scoring Sheet Anchor QEA contract with scope of work fee Minutes from the Transportation Committee meeting of 08/15/11 No attachments 15 lC-i COUNCIL AGENDA SYNOPSIS Initial r Meeting Date Prepared by May '.r reviem I CWticil revien) 09/06/11 RT ITEM INFORMATION ITEM NO. 5.C. CAS NUMBER: 11 -088 STAFF SPONSOR: BOB GIBERSON ORIGINALAGENDA DA'1'1',: 09/06/11 A(,i,m);\ Trri.i Gilliam Creek Basin Stormwater Overflow Change Order 6 Approval, Final Payment, and Project Closeout CATLGORI' ®Di.rcur.,ian ®Motion Resolution Ordinance ❑Bid_Azvarcl ❑Public Hearing Other tlltg Date 09106111 tAltg Date 916111 Mtg Date Mtg Date tlVltg Date Alt Date All Date SPONSOR Council Mayor PR DCD Finance Fire IT P6R Police PW SPONSOR'S Consider for approval a construction contract change order in the amount of $50,000 that SUikIMARY provides final and all compensation to the contractor to close out the project. Council is being asked to authorize the Mayor to sign this change order and to accept the project as complete and release all retainage. RIjvII,WrD BY COW Mtg. CA &P Cmte Utilities Cmte Arts Comm. DATE: N/A RECOMMENDATIONS: S1'ONS()z /Ai)N41N. Public Works CONM' IFFIT"I" N/A EkPr.NDI'rURI-; Rh;OUIIzJ�D $50,000 Fund Source: 412 FUND Coininents: MTG. DATE 09/06/11 F &S Cmte Transportation Cmte Parks Comm. Planning Comm. COMMITTEE CHAIR: N/A COST IMPACT FUND SOURCE AMOUNT BUDGETED $50,000 APPROPRIATION REQUIRED $0 RECORD OF COUNCIL ACTION MTG. DATE J ATTACHMENTS 09/06/11 Informational Memorandum Dated August 23, 2011 Change Order 6 Notice of Completion of Public Works Contract 17 I: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Public Works Director DATE: August 23, 2011 SUBJECT: Gilliam Creek Stormwater Overflow Proiect Project No. 03 -DR09, Contract 09.149 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage. BACKGROUND The Notice to Proceed for Contract No. 09 -149 with Reed Trucking and Excavating, Inc., of Puyallup, Washington, was issued on September 28, 2009 for construction of the Gilliam Creek Stormwater Overflow Project. This involved the construction of a 24" overflow pipe along Strander Blvd. between Andover Park East and Andover Park West to allow the Gilliam Creek Basin to drain to the Strander Blvd. pump station to reduce potential flooding associated with high river events. ANALYSIS Construction was physically completed on November 19, 2009. Six change orders were issued during construction for $68,256.04. Change Orders included providing additional Portable Changeable Message Boards to alert motorists of pending construction, dewatering pumping, excavation and disposal of unsuitable materials for re -use, utility lines conflicts and the discovery of a manhole labeled "sanitary sewer" which was actually a combination sanitary sewer /storm drainage structure, which then became the connection point of the new system. Change Order No. 6 in the amount of $50,000.00, is the end result of the claim filed by the contractor on May 3, 2010 after negotiations and deliberation. Cost over -runs and under -runs, were due to changes infield conditions. The budget for this contract with a 20% contingency was $432,636.00 and the outstanding retainage amount is $21,752.94. Contract Award Amount 360,530.00 Change Order Nos 1 through 6 68,256.04 Cost Overru ns/(U nder- runs) 6,272.94 Total Amount Paid (incl. retainage) 435.058.98 RECOMMENDATION The Council is being asked for formal acceptance and retainage release authorization, subject to standard claim and lien release procedures, forthe contract with Reed Trucking Excavating, Inc. in the amount of $435,058.98 and consider this item on the consent agenda of the September 6, 2011 Regular Meeting. Attachment: Dept of Revenue Notice of Completion C: \Documents and SettingsVobin \Local Settings \Temporary Internet Files \Content.0utlook \Y7Q110RZ \Info Memo Closeout B- 23- 11.doc 19 CITY OF TUKWILA CONTRACT CHANGE ORDER NO. 6 DATE: 08 -23 -2011 BUDGET NO.: 412.98.594.382.65.00 PROJECT NO.: 03 -DR09 CONTRACT NO.: 09 -149 PROJECT NAME: Gilliam Creek Stormwater Overflow Project TO: Reed Trucking and Excavating, Inc. CHANGE: The Gilliam Creek Stormwater Overflow Project involved the construction of a 24" overflow pipe along Strander Blvd between Andover Park East and Andover Park West to allow the Gilliam Creek Basin to drain to the Strander Blvd pump station to reduce potential flooding associated with high river events. On May 3, 2010, Reed Trucking and Excavating, Inc. filed a claim requesting additional payments primarily for unanticipated storm trench sloughing and backfill, and asphalt replacement costs. The City and Reed Trucking and Excavating, Inc. have agreed to resolve that claim for an additional payment by the City of $50,000 to Reed Trucking and Excavating, Inc. The undersigned Contractor and City agree that payment pursuant to this change shall operate to release and discharge all claims by and among them relating to the above referenced project. ACCEPTED: Date By Original Contract (without tax) 360,530.00 Previous Change Orders 18,256.04 This Change Order (without tax) 50,000.00 REV. CONTRACT AMOUNT 428,786.04 No Additional Calendar Days due to this change. ORIGINAL: City Clerk (1 of 2) Contractor (2 of 2) Contractor: Reed Trucking and Excavating, INC. Title APPROVED BY THE CITY OF TUKWILA Date Mayor cc: Finance Department (w /encumbrance) Construction Inspector Construction Engineer file: 20 State of Washington Department of Revenue PO Box 47474 I FVEMOlympia WA 98504 -7474 Contractor's Registration No. UBI No. g 601 915 034 Date 8/23/11 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: Name Address of Public -4genc7, r... a t Department Use Only r L: k f 1z 1 V LJ Assigned To City of Tukwila AUG 211 6200 Southcenter Boulevard Tukwila, WA 98188 CITY" OF TUKWIL..A Date Assigned L FINANCE DEPT, Notice is hereby given relative to the completion of contract or project described below Description of Contract Gilliam Creek Stormwater Overflow Project Contractor's Name Reed Trucking Excavating, Inc. Contractor's Address PO Box 731629 Puyallup, WA 98373 Date Work Commenced Date Work Completed 9/28/09 11/19/09 Surety or Bonding Company Ohio Casualty Insurance Company Co. American Fire Cas. Co. Agent's Address 2233 112` Avenue NE Bellevue, WA 98004 Contract Amount 360,530.00 Additions 95,743.27 Reductions 21,214.29 Sub -Total 435,058.98 Amount of Sales Tax Paid at 0.00 (If various rates apply, please send a breakdown.) TOTAL 435,058.98 I Comments: Settlement for disputed work has not yet been paid. The agreed upon amount is in the approval process. Type or Print Name Diane Jaber i t C• c.e_ U K Q Phone Number 206 433 -1871 The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in accordance with said certificate. Signature Contract Number 09 -149 Telephone Number (253) 841 -4837 Date Work Accepted Liquidated Damages 0.00 51= Tt L.Em To Bc PA D fG q715w 00 Amount Disbursed 365,806.04 Amount Retained 21,752.94 TOTAL 435,058.98 Disbursing Officer To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype (TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov. REV 31 0020e (6- 27 -01) 21 22 COUNCIL AGENDA SYNOPSIS Izzitialr ITEMNO. Meelinq Date Prepared by Mayor' review Gwdazcil review 9/06/11 I SB 6 ITEM INFORMATION CAS NUN4I3ER: 11 -089 STAF1' SPONSOR: STEPHANIE BROWN ORIGIN \I.,AGEN DA DATI 9/06/11 AGr`,NDA Pn," I Trr>,E Authorize the Mayor to sign the Labor Agreement for the United Steelworkers (USW) Police Commanders for contract years 2011 -2013. C\TI?(;ORY Dh 6'u.vi ion E Motion Resolution Ordinance Bid Award .Publu•.Hearino Other Mlg Date 9106111 Mtg Dat6 106111 P�Itg Date 1ltg Date Nltq Date lllt� Date Pltg Date SP()NSO Council Mayor .Altornq; DCD Finance Fire .H.R PAR Police .PI,Vl SPONS()R'S City staff, the USW Police Commanders and the City's Labor relations negotiator opened SUMMARY labor negotiations in December 2010, in an effort to reach an agreement on a first contract for the USW Police Commanders. After months of negotiations, a tentative agreement has been reached and information is being presented for City Council approval and to authorize the Mayor to sign the labor agreement. RI',\ 'Il ;wi; ;I) 13Y cow Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: COMMITTEE CHAIR: RECOMMENDATIONS: SPONSOR /ADN -uN. Human Resources CoNCI N'Il'r°r'r�['. COST IMPACT FUND SOURCE l XPl ?N Ol'I'URI? AMOUNTBUDGETED APPROPRIATION REQUIRED $N /A Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE I 9/06/11 1 Informational Memorandum ATTACHMENTS NKI 24 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: City Council FROM: Stephanie Brown, Human Resources Director DATE: August 31, 2011 SUBJECT: USW Police Commanders Collective Bargaining Agreement BACKGROUND City staff, the USW Police Commanders, and the City's labor relations negotiator Cabot Dow have been in negotiations since December 2010, in an effort to reach agreement on a first collective bargaining agreement (CBA) for Police Commanders. A tentative agreement that was negotiated in good faith between the parties was reached on June 30, 2011. Some of the guiding principles that led the City and USW Police Commanders to reach agreement were centered around the need to address the internal wage compression in comparison to the Sergeants they supervise; to be competitive on the total compensation package with the external market, and to provide promotional incentives for Officers seeking to progress their careers into leadership positions within the department. The contract implements a three step salary schedule and incorporates longevity pay into that base salary. In addition the salary schedule adjusts each January based on the Consumer Price Index (CPI -W) 90% formula with a minimum 2.5% and maximum of 3.5% in 2012, and 90% CPI -W with no minimum or maximum in 2013. The contract implements a cap on medical insurance premium increases to 8 and allows for premium sharing if the cap is exceeded. In addition, the City and USW reached agreement on a broad management rights clause, reinforce the commanders' overtime exemption status, no added education or premium pay; and take home vehicle language that provides greater flexibility for the department to manage resources during these challenging economic times. The duration of this agreement is for three years from 2011 -2013. RECOMMENDATION The Council is being asked to authorize the Mayor to sign the collective bargaining agreement between the City and USW Police Commanders. 25 W City Council Executive Session, 6:30 PM City Council Regular Mtg., 7:00 PM (Council Chambers) 12th (Monday) 13th (Tuesday) 14th (Wednesday) 15th (Thursday) 16th (Friday) Community Upcoming Meetings Events Tukwila Affairs Parks September 2011 Historical 5th (Monday) 6th (Tuesday) 7th (Wednesday) 8th (Thursday) 9th (Friday) Labor Day Chamber of Finance Human Services (Tulnvila Commerce Safety Cmte, Advisory City offices closed Gov't. 5:00 PM Board, Resources Community (CR #3) 10:00 AM Affairs Cmte. Ro (Human Meeting, 12:00 NOON Rain Garden Services office) (Chamber) Classroom Workshop Tukwila Chambers) 6:00 -8:00 PM City Council Transportation Tukwila Community Committee of Action Cmte, Cmte, Center 7:00 PM 5:00 PM Visit: www.12000 (Council (CR #1) rain eardens.ore Chambers) Arts To be Commission followed by a 5:30 PM Special Meeting (Community Center) City Council Executive Session, 6:30 PM City Council Regular Mtg., 7:00 PM (Council Chambers) 12th (Monday) 13th (Tuesday) 14th (Wednesday) 15th (Thursday) 16th (Friday) Community Utilities Cmte, Tukwila Affairs Parks 5:00 PM Historical Cmte, (CR 91) Society, 5: 00 PM 7:00 PM (CR 93) Civil Service (Tulnvila Tukwila Pool Commission 5:00 PM Heritage Cultural Center, Metropolitan (Human 1447559 "iAve Park District Resources S.) Board of Conference Con ef Commissioners Ro Meeting, 6:00 PM (Council Tukwila Chambers) International City Council Boulevard Committee of Action Cmte, the Whole Mtg., 7:00 PM 7:00 PM (Community (Council Center) Chambers) To be immediately followed by a Special Meeting 10th (Saturday) Council Coffee Chat 10:00 AM to 12:00 NooN Stop by and informally talk with a Tukwila City Councilmember about anything on your mind regarding Tukwila. Friendz Cafe (12930 E. Marginal A Rain Garden Installation Party 9:00 AM Duwamish Hill Preserve Hands On Tukwila A Courntarity Clear -up Event Volunteers are needcd to get their hands dirty to clean up along the Duwamish River in honor of `National Day of Service and Remembrance To participate contact the Tukwila Community Center at 206 768 -2822 17th (Saturday) Volunteer Work Party 10:00 AM 1:00 PM Duwamish Hill Preserve For information and registration visit www.cascadeland.nre (or call 206 905 -931). Arts Commission: 1st Tues., 5:30 PM, Tukwila Community Center. Contact Stephanie Gardner at 206 767 -2342. Chamber of Commerce's Tukwila Government and Community Affairs Committee: 1st Tues., 12:00 Noon, Chamber Offices. Contact Lynn Wallace at 206 -575 -1633. City Council Committee of Whole (C.O.W.) Meeting: 2nd 4th Mon., 7:00 PM, Council Chambers at City Hall. City Council Regular Meeting: 1st 3rd Mon., 7:00 PM, Council Chambers at City Hall. Civil Service Commission: 1st Mon., 5:00 PM, Conf. Room #3. Contact Human Resources at 206- 431 -2187. Community Affairs Parks Committee: 2nd 4th Mon., 5:00 PM, Conf. Room 43 Finance Safety Committee: 1st 3rd Tues., 5:00 PM, Conf. Room #3. (A) Accept Washington State Military /Homeland Security Grant for emergency nvanagenvernt in the annount of $82,207.00. (B) Business license and Revenue Generating Regulatory License update. (C) Chronic rmisance ordinance. (C) June miscellaneous revenue report. ➢Human Services Advisory Brd: 2nd Fri. of odd months, 10:00 AM, Human Services Office. Contact Evie Boykarn at 206 -433 -7180. ➢Transportation Committee: Ist 3rd Mon., 5:00 PM, Conf. Room 91., (A) TUC Pedestrian /Bicycle Bridge Type, Size and Location Report. Tukwila Historical Society: 3rd Thurs., 7:00 PM Tukwila Heritage Cultural Center, 14475 59" Avenue S. Contact Pat Brodin at 206 -433 -1861. 27 Tentative Agenda Schedule MONTH MEETING 1- MEETING 2 MEETING 3 MEETING 4 REGULAR C.O.W. REGULAR C.O.W. September 6 (Tuesday) 12 19 26 See agenda packet Special Presentations: Special Presentations: Svecial Presentations: cover sheet for this Update on the Treasures of Tukwila Update on the week's agenda Committee to End Safe Routes to School Educational Outreach (September 6, 2011 Homelessness for Recycling Regular Meeting) Washington Finance Unfinished Business: activities. Officers' Association A resolution (WFOA) Professional supporting the King Finance Officer's County -Cities Award to Shawn Collaboration to create Hunstock, Finance a regional network of Director local governments dedicated to issues of climate change and SvecialIssues: sustainability and A resolution and authorizing the Mayor Interlocal Agreement to enter into an for Climate Change Interlocal Agreement Collaboration with King County for An Ordinance to that purpose. increase the tax on certain gambling activities upon certain triggers Tukwila Pool metropolitan park District Unfinished Business Authorize the Mayor to enter into an Interlocal agreement with the Tukwila Pool Metropolitan ParkDistrict Authorize the Mayor to enter into a loan agreement between the City of Tukwila and the Tukwila Pool Metropolitan Park District.