HomeMy WebLinkAboutReg 2011-09-06 Item 5C.1 - Change Order - Gilliam Creek Stormwater Overflow Project with Reed Trucking and Excavating Inc for $50,000COUNCIL AGENDA SYNOPSIS
Initial r
Meeting Date Prepared by May '.r reviem I CWticil revien)
09/06/11 RT
ITEM INFORMATION
ITEM NO.
5.C.
CAS NUMBER: 11 -088 STAFF SPONSOR: BOB GIBERSON ORIGINALAGENDA DA'1'1',: 09/06/11
A(,i,m);\ Trri.i Gilliam Creek Basin Stormwater Overflow
Change Order 6 Approval, Final Payment, and Project Closeout
CATLGORI' ®Di.rcur.,ian ®Motion Resolution Ordinance ❑Bid_Azvarcl ❑Public Hearing Other
tlltg Date 09106111 tAltg Date 916111 Mtg Date Mtg Date tlVltg Date Alt Date All Date
SPONSOR Council Mayor PR DCD Finance Fire IT P6R Police PW
SPONSOR'S Consider for approval a construction contract change order in the amount of $50,000 that
SUikIMARY provides final and all compensation to the contractor to close out the project. Council is
being asked to authorize the Mayor to sign this change order and to accept the project as
complete and release all retainage.
RIjvII,WrD BY COW Mtg. CA &P Cmte
Utilities Cmte Arts Comm.
DATE: N/A
RECOMMENDATIONS:
S1'ONS()z /Ai)N41N. Public Works
CONM' IFFIT"I" N/A
EkPr.NDI'rURI-; Rh;OUIIzJ�D
$50,000
Fund Source: 412 FUND
Coininents:
MTG. DATE
09/06/11
F &S Cmte Transportation Cmte
Parks Comm. Planning Comm.
COMMITTEE CHAIR: N/A
COST IMPACT FUND SOURCE
AMOUNT BUDGETED
$50,000
APPROPRIATION REQUIRED
$0
RECORD OF COUNCIL ACTION
MTG. DATE J ATTACHMENTS
09/06/11 Informational Memorandum Dated August 23, 2011
Change Order 6
Notice of Completion of Public Works Contract
17
I:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Public Works Director
DATE: August 23, 2011
SUBJECT: Gilliam Creek Stormwater Overflow Proiect
Project No. 03 -DR09, Contract 09.149
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize release of retainage.
BACKGROUND
The Notice to Proceed for Contract No. 09 -149 with Reed Trucking and Excavating, Inc., of Puyallup, Washington,
was issued on September 28, 2009 for construction of the Gilliam Creek Stormwater Overflow Project. This involved
the construction of a 24" overflow pipe along Strander Blvd. between Andover Park East and Andover Park West to
allow the Gilliam Creek Basin to drain to the Strander Blvd. pump station to reduce potential flooding associated with
high river events.
ANALYSIS
Construction was physically completed on November 19, 2009. Six change orders were issued during
construction for $68,256.04. Change Orders included providing additional Portable Changeable Message
Boards to alert motorists of pending construction, dewatering pumping, excavation and disposal of unsuitable
materials for re -use, utility lines conflicts and the discovery of a manhole labeled "sanitary sewer" which was
actually a combination sanitary sewer /storm drainage structure, which then became the connection point of the
new system.
Change Order No. 6 in the amount of $50,000.00, is the end result of the claim filed by the contractor on May 3,
2010 after negotiations and deliberation. Cost over -runs and under -runs, were due to changes infield
conditions. The budget for this contract with a 20% contingency was $432,636.00 and the outstanding
retainage amount is $21,752.94.
Contract Award Amount
360,530.00
Change Order Nos 1 through 6
68,256.04
Cost Overru ns/(U nder- runs)
6,272.94
Total Amount Paid (incl. retainage)
435.058.98
RECOMMENDATION
The Council is being asked for formal acceptance and retainage release authorization, subject to standard claim and
lien release procedures, forthe contract with Reed Trucking Excavating, Inc. in the amount of $435,058.98 and
consider this item on the consent agenda of the September 6, 2011 Regular Meeting.
Attachment: Dept of Revenue Notice of Completion
C: \Documents and SettingsVobin \Local Settings \Temporary Internet Files \Content.0utlook \Y7Q110RZ \Info Memo Closeout B- 23- 11.doc
19
CITY OF TUKWILA
CONTRACT CHANGE ORDER NO. 6
DATE: 08 -23 -2011
BUDGET NO.: 412.98.594.382.65.00
PROJECT NO.: 03 -DR09 CONTRACT NO.: 09 -149
PROJECT NAME: Gilliam Creek Stormwater Overflow Project
TO: Reed Trucking and Excavating, Inc.
CHANGE:
The Gilliam Creek Stormwater Overflow Project involved the construction of a 24" overflow pipe along Strander
Blvd between Andover Park East and Andover Park West to allow the Gilliam Creek Basin to drain to the Strander
Blvd pump station to reduce potential flooding associated with high river events. On May 3, 2010, Reed Trucking and
Excavating, Inc. filed a claim requesting additional payments primarily for unanticipated storm trench sloughing and
backfill, and asphalt replacement costs. The City and Reed Trucking and Excavating, Inc. have agreed to resolve that
claim for an additional payment by the City of $50,000 to Reed Trucking and Excavating, Inc.
The undersigned Contractor and City agree that payment pursuant to this change shall operate to release and discharge all claims
by and among them relating to the above referenced project.
ACCEPTED: Date
By
Original Contract (without tax) 360,530.00
Previous Change Orders 18,256.04
This Change Order (without tax) 50,000.00
REV. CONTRACT AMOUNT 428,786.04
No Additional Calendar Days due to this change.
ORIGINAL: City Clerk (1 of 2)
Contractor (2 of 2)
Contractor: Reed Trucking and Excavating, INC.
Title
APPROVED BY THE CITY OF TUKWILA
Date
Mayor
cc: Finance Department (w /encumbrance)
Construction Inspector
Construction Engineer
file:
20