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Home My WebLink AboutReg 2011-09-06 Item 5C.2 - Final Acceptance - Gilliam Creek Stormwater Overflow Project with Reed Trucking and Excavating Inc for $435,058.98COUNCIL AGENDA SYNOPSIS Initial r Meeting Date Prepared by May '.r reviem I CWticil revien) 09/06/11 RT ITEM INFORMATION ITEM NO. 5.C. CAS NUMBER: 11 -088 STAFF SPONSOR: BOB GIBERSON ORIGINALAGENDA DA'1'1',: 09/06/11 A(,i,m);\ Trri.i Gilliam Creek Basin Stormwater Overflow Change Order 6 Approval, Final Payment, and Project Closeout CATLGORI' ®Di.rcur.,ian ®Motion Resolution Ordinance ❑Bid_Azvarcl ❑Public Hearing Other tlltg Date 09106111 tAltg Date 916111 Mtg Date Mtg Date tlVltg Date Alt Date All Date SPONSOR Council Mayor PR DCD Finance Fire IT P6R Police PW SPONSOR'S Consider for approval a construction contract change order in the amount of $50,000 that SUikIMARY provides final and all compensation to the contractor to close out the project. Council is being asked to authorize the Mayor to sign this change order and to accept the project as complete and release all retainage. RIjvII,WrD BY COW Mtg. CA &P Cmte Utilities Cmte Arts Comm. DATE: N/A RECOMMENDATIONS: S1'ONS()z /Ai)N41N. Public Works CONM' IFFIT"I" N/A EkPr.NDI'rURI-; Rh;OUIIzJ�D $50,000 Fund Source: 412 FUND Coininents: MTG. DATE 09/06/11 F &S Cmte Transportation Cmte Parks Comm. Planning Comm. COMMITTEE CHAIR: N/A COST IMPACT FUND SOURCE AMOUNT BUDGETED $50,000 APPROPRIATION REQUIRED $0 RECORD OF COUNCIL ACTION MTG. DATE J ATTACHMENTS 09/06/11 Informational Memorandum Dated August 23, 2011 Change Order 6 Notice of Completion of Public Works Contract 17 I: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Public Works Director DATE: August 23, 2011 SUBJECT: Gilliam Creek Stormwater Overflow Proiect Project No. 03 -DR09, Contract 09.149 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage. BACKGROUND The Notice to Proceed for Contract No. 09 -149 with Reed Trucking and Excavating, Inc., of Puyallup, Washington, was issued on September 28, 2009 for construction of the Gilliam Creek Stormwater Overflow Project. This involved the construction of a 24" overflow pipe along Strander Blvd. between Andover Park East and Andover Park West to allow the Gilliam Creek Basin to drain to the Strander Blvd. pump station to reduce potential flooding associated with high river events. ANALYSIS Construction was physically completed on November 19, 2009. Six change orders were issued during construction for $68,256.04. Change Orders included providing additional Portable Changeable Message Boards to alert motorists of pending construction, dewatering pumping, excavation and disposal of unsuitable materials for re -use, utility lines conflicts and the discovery of a manhole labeled "sanitary sewer" which was actually a combination sanitary sewer /storm drainage structure, which then became the connection point of the new system. Change Order No. 6 in the amount of $50,000.00, is the end result of the claim filed by the contractor on May 3, 2010 after negotiations and deliberation. Cost over -runs and under -runs, were due to changes infield conditions. The budget for this contract with a 20% contingency was $432,636.00 and the outstanding retainage amount is $21,752.94. Contract Award Amount 360,530.00 Change Order Nos 1 through 6 68,256.04 Cost Overru ns/(U nder- runs) 6,272.94 Total Amount Paid (incl. retainage) 435.058.98 RECOMMENDATION The Council is being asked for formal acceptance and retainage release authorization, subject to standard claim and lien release procedures, forthe contract with Reed Trucking Excavating, Inc. in the amount of $435,058.98 and consider this item on the consent agenda of the September 6, 2011 Regular Meeting. Attachment: Dept of Revenue Notice of Completion C: \Documents and SettingsVobin \Local Settings \Temporary Internet Files \Content.0utlook \Y7Q110RZ \Info Memo Closeout B- 23- 11.doc 19 CITY OF TUKWILA CONTRACT CHANGE ORDER NO. 6 DATE: 08 -23 -2011 BUDGET NO.: 412.98.594.382.65.00 PROJECT NO.: 03 -DR09 CONTRACT NO.: 09 -149 PROJECT NAME: Gilliam Creek Stormwater Overflow Project TO: Reed Trucking and Excavating, Inc. CHANGE: The Gilliam Creek Stormwater Overflow Project involved the construction of a 24" overflow pipe along Strander Blvd between Andover Park East and Andover Park West to allow the Gilliam Creek Basin to drain to the Strander Blvd pump station to reduce potential flooding associated with high river events. On May 3, 2010, Reed Trucking and Excavating, Inc. filed a claim requesting additional payments primarily for unanticipated storm trench sloughing and backfill, and asphalt replacement costs. The City and Reed Trucking and Excavating, Inc. have agreed to resolve that claim for an additional payment by the City of $50,000 to Reed Trucking and Excavating, Inc. The undersigned Contractor and City agree that payment pursuant to this change shall operate to release and discharge all claims by and among them relating to the above referenced project. ACCEPTED: Date By Original Contract (without tax) 360,530.00 Previous Change Orders 18,256.04 This Change Order (without tax) 50,000.00 REV. CONTRACT AMOUNT 428,786.04 No Additional Calendar Days due to this change. ORIGINAL: City Clerk (1 of 2) Contractor (2 of 2) Contractor: Reed Trucking and Excavating, INC. Title APPROVED BY THE CITY OF TUKWILA Date Mayor cc: Finance Department (w /encumbrance) Construction Inspector Construction Engineer file: 20 State of Washington Department of Revenue PO Box 47474 I FVEMOlympia WA 98504 -7474 Contractor's Registration No. UBI No. g 601 915 034 Date 8/23/11 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: Name Address of Public -4genc7, r... a t Department Use Only r L: k f 1z 1 V LJ Assigned To City of Tukwila AUG 211 6200 Southcenter Boulevard Tukwila, WA 98188 CITY" OF TUKWIL..A Date Assigned L FINANCE DEPT, Notice is hereby given relative to the completion of contract or project described below Description of Contract Gilliam Creek Stormwater Overflow Project Contractor's Name Reed Trucking Excavating, Inc. Contractor's Address PO Box 731629 Puyallup, WA 98373 Date Work Commenced Date Work Completed 9/28/09 11/19/09 Surety or Bonding Company Ohio Casualty Insurance Company Co. American Fire Cas. Co. Agent's Address 2233 112` Avenue NE Bellevue, WA 98004 Contract Amount 360,530.00 Additions 95,743.27 Reductions 21,214.29 Sub -Total 435,058.98 Amount of Sales Tax Paid at 0.00 (If various rates apply, please send a breakdown.) TOTAL 435,058.98 I Comments: Settlement for disputed work has not yet been paid. The agreed upon amount is in the approval process. Type or Print Name Diane Jaber i t C• c.e_ U K Q Phone Number 206 433 -1871 The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in accordance with said certificate. Signature Contract Number 09 -149 Telephone Number (253) 841 -4837 Date Work Accepted Liquidated Damages 0.00 51= Tt L.Em To Bc PA D fG q715w 00 Amount Disbursed 365,806.04 Amount Retained 21,752.94 TOTAL 435,058.98 Disbursing Officer To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype (TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov. REV 31 0020e (6- 27 -01) 21 22