HomeMy WebLinkAboutPS 2018-07-02 COMPLETE AGENDA PACKETCity of Tukwila
Public Safety Committee
O Kathy Hougardy, Chair
O Dennis Robertson
O Thomas McLeod
AGENDA
MONDAY, JULY 2, 2018 — 5:30 PM
HAZELNUT CONFERENCE ROOM
(At east entrance of City Hall)
Distribution:
K. Hougardy
D. Robertson
T. McLeod
V. Seal
Mayor Ekberg
D. Cline
C. O'Flaherty
L. Humphrey
Item
Recommended Action
Page
1. PRESENTATION(S)
2. BUSINESS AGENDA
a. Update on Fire Department staffing and pipeline
employees.
a. Discussion only.
Pg.1
Jay Wittwer, Fire Chief
3. MISCELLANEOUS
4. ANNOUNCEMENTS
Next Scheduled Meeting: Monday, July 16, 2018
SThe City of Tukwila strives to accommodate individuals with disabilities.
Please contact the City Clerk's Office at 206-433-1800 (TukwilaCityClerk@TukwilaWA.gov) for assistance.
TO:
FROM:
BY:
City of Tukwila
Allan Ekberg, Mayor
INFORMATIONAL MEMORANDUM
Public Safety Committee
Jay C. Wittwer, Fire Chief
Jay C. Wittwer, Fire Chief
CC: Mayor Ekberg
DATE: 06/18/18
SUBJECT: Staffing Update
ISSUE
The Fire Department will have between 7 to 9 employees leave the organization this year due to
retirements and other opportunities. This report will update the Council on the status of staffing
and replacement of these departing employees.
BACKGROUND
In 2016, the City Council approved a total of 5 pipeline positions to offset this type of situation
and minimize overtime costs associated with providing full staffing levels. Currently we have
had 5 employees retire or leave the organization since December 31, 2017. At this point the
Fire Department has Zero (0) Pipeline employees. Any future departures will not be replaced by
pipeline employees this year.
DISCUSSION
The report will outline staffing since 2014 and a report on the success of the "pipeline employee"
program.
FINANCIAL IMPACT
A recommendation was made at the close of the 2017 budget process to reduce the pipeline
positions to three (3). It is important to point out that finding a balance of the amount of pipeline
employees needed to affect financial impact to the overall Fire Department Budget is the main
reason for making adjustments to the pipeline program. This is the staffing goal; to end 2018
with a total of 3 pipeline positions in place and replace any other vacancies that may occur
throughout the rest of 2018. This is outlined in the PowerPoint attached.
RECOMMENDATION
This is provided for discussion only, no Fire Department recommendations made.
ATTACHMENTS
2018 Attrition & Pipeline Presentation
1
2
Tukwila Fire Department (TFD) May 2018
ATTRITION & PIPELINE
The Story, The Why and The How
In late 201 7, TFD had:
■ 7 FTE in Administration & 65 Suppression Employees
• •
• 65 Suppression Employees lf"
- 5 of these were Pipeline Employees"
• 1 Retirement on Dec. 31St, 2017
- Down to 4 Pipeline Employees
- 64 Suppression Employees
In 2018, TFD has:
■ 7 FTE in Administration & 64 Suppression Employees
• 2 Retirements on March 31St, 2018 •
- Down to 2 Pipeline Employees flit
- 62 Suppression Employees
• 2 Lateral departures on May 27t", 2018
=
Down to 0 Piellne Employees
60 Suppression Employees
In 2018, TFD has:
■ 7 FTE in Administration & 60 Suppression Employees
■ 2 to 5 expected Retirements over the Summer of 2018
- Down to 0 Pipeline Employees
- 55 to 58 Suppression Employees
■ 5 spots reserved in the September Academy
■ Lateral Hiring; possible 2-4 this Summer
■ The goal by September 2018: 63 Suppression
Employees (3 Pipelines included in that number)
Sustainability
■ Finding a balance to ensure staffing levels are
consistent to meet the service levels that the
policymakers (Tukwila City Council) have requested.
■ The "Gray Tsunami" has arrived...
■ Adjusting from 5 to 3 Pipeline Employees ought to
balance the Fire Department budget numbers favorably
00
2014
2015
2016
2017
2018
Departures
Qi
Q2
Q3 1
Q4 1
Q1 1
Q2 2
Q3
Q4
Q1
Q2 1
Q3 1
Q4
Qi 1
Q2 0
Q3 0
Q4 1
Q1 2
Q2 2
Q3 2
Q4 2
2.5
2
1.5
1
0.5
0
01 Q2 03 Q4 Q1 Q2 03 Q4 01 02 03 Q4 01 02 Q3 0,4 01 02 Q3 Q4
2014 2015 201E 2017 2018
■ Departures
Q1
2014 Q2
2015
2016
Q3
Q4
Q1
Q2
Q3
Q4
Q1
Q2
Q3
Q4
Q1
Q2
Q3
Q4
Departures
1
1
1
2
1
1
Pipelines
Approved
3
3
1 6
0 5
2017
0 5
1 4
Q1 2 2
2018 Q2 2 0
Q3 2 0
Q4 2 3
7
6
5
4
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Qi Q2 Q3 Q4
2014 2015 2016 2017 2018
■Departures Pipelines Approved
2014
2015
2016
2017
2018
Entry
Pipelines Level FF
Departures Approved Hired
Q1
Q2
Q3 1
Q4 1
Q1 1 5
Q2 2
Q3
Q4 3 2
Q1 3 2
Q2 1
Q3 1
Q4
Q1 1 6 2
Q2 0 5
Q3 0 5
Q4 1 4
Q1 2 2
Q2 2 0
Q3 2 0 5
Q4 2 3 2
6
5
4
3
2
1
0
mil III! I I
Q1 Q2 03 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
2014 2015 2016 2017 2018
■Departures Pipelines Approved Entry Level FF Hired
ThNP
12