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HomeMy WebLinkAboutESJ 2018-07-11 Agenda Packet TUKWILA EQUITY AND SOCIAL JUSTICE COMMISSION July 11, 2018 5:15 P.M. Hazelnut Conference Room AGENDA I.Call toOrder II.Introductions III.Approval of Minutes, June 7, 2018 IV.Unfinished Business Letter to Mayor/City Administrator Vision, Mission, Goals Budget Training Do we want to make grants or not? Administrative policy recommendations around hiring, recruitment, and promotions Recruitment V.New Business VI.Agenda for NextMeeting VII.Adjournment 1 TUKWILA EQUITY AND SOCIAL JUSTICE COMMISSION June 7, 2018 5:15 P.M. MINUTES I.Call toOrder 5:18 pm II.Introductions Roy Busch Nora Gierloff Kathy Hougardy Dat Tran Nichelle Page Mikkell Roeland Staff: Mia Navarro III.Approval of Minutes, May 3, 2018 Kathy had a question about whether or not the group wants to administer grants. If so, we need to ask the City for more funds. Nichelle noted the importance of having a work plan before we make budget decisions. Mikkell recommended that we have grant guidelines if we want to give out grants, and have a committee review requests. What percentage do we want to have for training, and what do we want to have for grants. Training alone could take up the full budget. Equity and Social Justice should touch every department in the City. The group agreed by consensus to approve the minutes from May 3 rd. Mikkell made a motion to amend the amount to give to the KD Hall Foundation at the May 3 rd meeting from $1,000 to $500. Nora seconded the motion. Approved. IV.Unfinished Business Workplan development The group agreed that a good next step would be to draft a letter to the Mayor and City Administrator regarding HR Director Recruitment, and recommending an external facilitator to help the City develop the equity policy implementation plan. 2 Mia will draft this and send to the group for edits with a goal of delivering the letter . As a longer term goal, the group wants to work on on Friday June 15 th administrative policy recommendations around hiring. The group wants to talk about vision, mission, goals, a decision around granting or not, training and the budget at the next meeting V.New Business The Commission needs to recruit two regular positionsand the student position. Mia will send out the application so members can recruit. We are looking for a business representative, an education representative, and a student. Mia will send a list of businesses in Tukwila to the group. The group likes the idea of recruiting an alternate for the student representative. This may require a change to the bylaws. Mikkell will chair the next meeting. VI.Agenda for Next Meeting Vision, mission, goals To grant or not to grant Training Budget Administrative policy recommendations around hiring, recruitment, and promotions Include equity policy in the packet The group agreed to reschedule the meeting meeting to Wednesday July 11, 5:15 pm VII.Adjournment Consensus to adjourn 6:36 pm 3 June 15, 2018 Dear Mr. Ekberg and Mr. Cline, On behalf of the Equity and Social Justice Commission, we are writing to make recommendations regarding the Equity Policy Implementation Plan. We applaud the City for developing the Equity Policy last year, and applaud the Council for approving it by resolution last December. As the City begins work on an implementation plan, we strongly recommend the following. 1.Hire a neutral, third party consultant who is an expert in equity work to help the City develop the Equity Policy Implementation Plan. The City is lucky to have many employees that are committed to advancing equity and inclusion policies and practices, and who have had training on the subject. However, having a third party to facilitate the conversation and advise the City on the Implementation Plan is crucial because implicit bias is at the core of equity and inclusion work. We often cannot see the unintended consequences of our policies, decision-making, and actions, and we need someone from outside the organization that can help us hold up a mirror and see what needs to change and how. 2.Hire an outside firm to advise the City in replacing the Human Resources Director function, and include representatives from the Equity and Social Justice Commission on the hiring committee for the position. The first goal of the Equity Policy adopted by Council by resolution in December of 2017 is, “Our City workforce reflects our community. The City will identify strategies around recruitment and hiring, and personnel policies that provide equitable opportunities for existing employees, and support the City’s long-term goal that its workforce reflect the evolving make-up of the community.” The Human Resources function is critical in achieving this goal. We strongly recommend that the City hire a consultant with proven results in helping organizations hire diverse candidates who are committed to promoting equitable recruitment, hiring, and promotional practices and training and development opportunities. We also request that representatives from the Equity and Social Justice Commission be invited to serve on the hiring committee for the position, and have the opportunity to review interview questions. Thank you for taking the time to consider our recommendations. We would be happy to meet with you in th person at our next Commission meeting which is scheduled for July 11, 2018 at 5:15 pm in the Hazelnut Conference Room, or another day and time that work for you. We realize this conflicts with a See You In the Park event, but it was the best option for our group in order to not cancel the July meeting. We look forward to hearing from you soon. Sincerely, 8 CITY OF TUKWILA EQUITY POLICY 2017 I.BACKGROUND AND OVERVIEW The Mayor, Council, and staff of the City of Tukwila have a strong commitment to equity in city government, and they desire that all residents, visitors and employees have the opportunity to reach their full potential. Societal, environmental and legal factors, both historic and present-day, have resulted in inequitable access to opportunities and services for some individuals and groups of people. These include but are not limited to: Age Physical and/or Cognitive Disability Economic Status Gender Gender Identity National Origin/Language Race and/or Ethnicity Religion Sexual Orientation The City of Tukwila values its rich diversity. The majority of people who live in Tukwila are people of color, and 40% were born in a country other than the United States. More than 80 languages are spoken in our schools, and 50% of Tukwila households speak a language other than English at home. We benefit from friends and neighbors with different perspectives and cultures, the variety of businesses owned by immigrants and refugees, and the community forged when we share foods from around the world. While we celebrate Tukwila, we recognize that many in our community do not have equitable access to services, government, education, employment and other opportunities toward a better future. More than 20% of our population does not have health insurance, and Tukwila’s median household income is 40% of King County’s. 23% of Tukwila households live below the poverty line, and more than 10% of students in the Tukwila School District currently experience homelessness. We recognize the role that government can play in breaking down barriers to equitable access to opportunities. The City’s Strategic Plan, adopted in 2012, provides us the guideposts for our work on behalf of our residents, businesses and guests, and emphasizes partnerships and collaboration. One of the goals -- A Solid Foundation for All Tukwila Residents -- clearly calls for equitable access to opportunity for Tukwila residents and serves as the foundation of this equity policy. 4 Though we fully acknowledge we have more work to do, the City has made many strides toward equity. We are proud of our successes and, in some cases, our leadership around identifying and implementing policies and programs to promote equity. We also realize that we as a city government have a much longer journey to take in our efforts to be truly equitable in the delivery of all City services. II.PURPOSE The purpose of this policy is to provide guidance to City elected officials, staff, boards and commissions, partners, residents, businesses and guests on how the City of Tukwila will actively promote equitable access to opportunities and services. III.DEFINITION OF EQUITY Equity: Eliminating systemic barriers and providing fair access to programs, services and opportunities to achieve social, civic and economic justice within the City of Tukwila. IV.POLICY GOALS In order to achieve equitable access to opportunities and services in the City of Tukwila, the City adopts the following goals. 1.Our City workforce reflects our community. The City will identify strategies around recruitment and hiring, and personnel policies that provide equitable opportunities for existing employees, and support City’s long-term goal that its workforce reflect the evolving make-up of the community. 2.Community outreach and engagement is relevant, intentional, inclusive, consistent and ongoing. The City often has important information to share with the community, and often seeks dialogue with the community. The City will create a community outreach and engagement toolkit to enable inclusive public engagement that all departments will use when seeking community participation. 3.All residents and visitors receive equitable delivery of City services. The City will identify strategies that facilitate equitable access to current and future City services and facilities, regardless of race/ethnicity, language, ability, gender, age, family status, geography, and mode of transportation. 4.City government is committed to equity in the decision-making process. The City will identify strategies to facilitate equitable access to decision-making, where the decisions themselves -- and the process and context in which they are made -- are transparent. 5 5.Equity serves as a core value for all long-term plans moving forward. The City will develop and implement an equity toolkit for City staff, consultants, contractors, and partners that will provide guidance for the equitable physical development of the city, and other activities. This goal applies to plans such as but not limited to the Comprehensive Plan, transportation, infrastructure, strategic plans, etc. 6.The City will build capacity around equity within City government and the broader community. The City will resource this policy through activities such as but not limited to regular trainings and workshops, both internal and public, and establishing an Equity Policy Implementation Committee. V.IMPLEMENTATION The City will be accountable for assessing a baseline, developing an implementation plan, and reporting measurable progress in meeting each of these goals. 1.Equity Policy Implementation and Evaluation Committee The City will establish a committee that will be responsible for setting baselines, developing the implementation plan, and reporting measurable progress in meeting the goals of this policy. The implementation plan should specify staff leads responsible for key elements of the work, and include how the work will be distributed throughout the agency. 2.Equity and Social Justice Commission The Equity and Social Justice Commission will monitor the work of the Implementation and Evaluation Committee, and provide information to the committee, as well as the Council as to the progress of the policy’s implementation. 3.Timeline The timeline for developing the implementation plan is one year from the adoption of this policy. 6 0%0%0% 23%70%52%48% 2018 Actuals to Date 2018 Actuals to Date 86.90187.98 1,400.00 900.00500.00 1,674.881,525.12 274.88 --- $ $ $ 2018 Actuals to Date 2018 Actuals to Date $ $ $ $ $ $ $ $ 7 425.001,050.001,475.001,200.002,000.003,200.00 2018 Budget 2018 Budget $ $ $ $ $ $ Grant to KD Hall Foundation Dinner at Equity Training Equity and Social Justice Joan Hernandez Plaque Funds Remaining Equity Training Sister Cities SuppliesSupplies ServicesServices TotalTotal