Loading...
HomeMy WebLinkAboutReg 2018-07-02 Item 3C - Grant Acceptance - Congestion Mitigation and Air Quality Grant for West Valley Highway (I-405 to Strander Boulevard) for $627,903COUNCIL AGENDA SYNOPSIS 1111.0c1/S MeeliqDale Prepared 1g ililayor: review Conwil review 07/02/18 HH , , ' C.vil:(;( )RY Discussion .\ fig Date Motion Dale 07/02/18 Ordinance .14gDale \ Public 1 fearing :I4gDale Other .'figDale • Resolution :11-tj; AltgDale Slk)NSOR Counal j Algyor I IR DCI)finance l ire E IT Pe -R Police z Plr SN )NS*()W s The City has been awarded federal grant funds of $627,903.00 from the Congestion Stimu\Ry Mitigation and Air Quality (CMAQ) Program to design and construct the shared use path on the west side of West Valley Hwy from the Pedestrian Bridge to Longacres Way. With funding from the State Transportation Improvement Board and traffic impact fees, the City currently has $331,000 budgeted, but an additional $200,000 will be needed in 2019. Council is being asked to accept the federal CMAQ grant of $627,903.00. ITEM INFORMATION ITEM No. 3.C. S1\I1 SPoNSOR: HENRY HASH ORIGINALAGIADA DATF: 07/02/18 Al;l'IN1DA HEM TITI,F, West Accept Valley Highway Federal CMAQ (1-405 to Grant Strander Blvd) C.vil:(;( )RY Discussion .\ fig Date Motion Dale 07/02/18 Ordinance .14gDale Bid Award AlgDale Public 1 fearing :I4gDale Other .'figDale • Resolution :11-tj; AltgDale Slk)NSOR Counal j Algyor I IR DCI)finance l ire E IT Pe -R Police z Plr SN )NS*()W s The City has been awarded federal grant funds of $627,903.00 from the Congestion Stimu\Ry Mitigation and Air Quality (CMAQ) Program to design and construct the shared use path on the west side of West Valley Hwy from the Pedestrian Bridge to Longacres Way. With funding from the State Transportation Improvement Board and traffic impact fees, the City currently has $331,000 budgeted, but an additional $200,000 will be needed in 2019. Council is being asked to accept the federal CMAQ grant of $627,903.00. RFIvii Avtj) BY E CO`' Mtg. E C:\&P Cmte E Utilities Cmte E Arts Comm. DATE: 06/25/18 • hszs Cmte Comm. Cl LUIZ: THOMAS .II Transportation Cmte Parks COMMITTEE El Planning Comm. MCLEOD RECOMMENDATIONS: SP( )NS( C\I\Eli'ilN IN. Public Works Department Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXPKNIATIlla: REQUIR11) AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $200,000.00 Fund Source: 104 ARTERIAL STREET (PAGE 26, 2017 CIP) Comments: $200,000 is currently listed in Beyond. MTG. DATE RECORD OF COUNCIL ACTION 07/02/18 MTG. DATE ATTACHMENTS 07/02/18 Informational Memorandum dated 06/22/18 Federal CMAQ Grant Agreement Proposed 2019 CIP page 21 Minutes from the Transportation & Infrastructure Committee meeting of 06/25/18 2 I'C'Y Tllll,'k Public Works Department HenryHash, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Harry Hash, Public Works Director /� BY: Cyndy Knighton, Senior Program Manager CC: Mayor Ekberg DATE: June 22, 2018 SUBJECT: West Valley Hwy (1-405 to Strander Blvd) Project No. 99310410 CMAQ Grant Award and Acceptance Allan Ekberg, Mayor ISSUE Formal City acceptance of a Congestion Mitigation and Air Quality (CMAQ) grant in the amount of $627,903 which has been awarded to the West Valley Hwy (1-405 to Strander Blvd) Project. BACKGROUND In December 2016, Tukwila and King County Parks and Recreation Division entered into an Interagency Agreement for the Development of Mobility Connections Facilities on Baker Blvd and Christensen Rd. This Agreement provided Tukwila with $1,000,000 of King County Trail Levy funds to construct the Baker Blvd Non -Motorized Improvements Project. Also in the KC Agreement was reference to the larger Tukwila Mobility Connections concept plan completed by King County in 2016 and a statement that both parties were working cooperatively to implement the larger Mobility Project. Tukwila committed up to $70,000 of funding toward the Tukwila Mobility Connection Project using the then -budgeted funds in the 2015-2017 CIP for the TUC/TOD Pedestrian Improvement Project (No. 90710405). King County, with Tukwila as a partner, was awarded a federal CMAQ grant for design and construction of the shared use path on the west side of West Valley Hwy from the Pedestrian Bridge to Longacres Way. Design -only work on Longacres Way from West Valley Hwy to the end of the City's right-of-way is also included. After the award was made, King County and Tukwila agreed to make Tukwila the lead agency on the awarded grant and the State Transportation Improvement Plan was amended to reflect that change on May 2, 2018. The final CMAQ award to Tukwila is $627,903. According to City CIP policy, staff must get approval from the full Council before accepting grants. DISCUSSION The CMAQ grant will design and construct a wide shared -use path on West Valley Hwy from the Longacres Way intersection south to the recently widened sidewalks next to the TUC Pedestrian Bridge and design non -motorized facilities on Longacres Way. For most efficient use of public funding, staff has combined the CMAQ work with the larger West Valley Hwy (I-405-Strander Blvd) project which was recently awarded a $2.4m TIB grant. Funds for the CMAQ grant match requirement can come from the TIB grant, and some of the TIB grant match requirements were met with the CMAQ grant. This common practice helps minimize the City's general fund obligations. The attached WSDOT forms, Local Agency Federal Aid Project Prospectus and Local Agency Agreement, must be signed by the Mayor to obligate the CMAQ funds. FISCAL IMPACT Not all of the City matching funds are currently shown in the CIP as available, but instead require amending the CIP to allocate $200,000 shown in the "Beyond" years into 2018/2019. This was discussed by the Transportation and Infrastructure Committee in January as part of the TIB grant acceptance. The City's $97,996 match requirement for the shared use pathways is through a combination of TIB grant and general revenue. Impact fees cannot be used as match for the shared use pathways but can be used for the larger project. F u n d i n9 . S o u. r c e .............................. Awarded CMAQ Grant TIB Grant Traffic Impact Fees Existing CIP 104 Fund Requested General Fund Desi n Total $ 186,840.00 280,820.00 37,500.00 10,000.00 0.00 $ 515,160.00 Construction $ 441,063.00 2,153,560.00 212,500.00 321,000.00 200,000.00 $ 3,328,123.00 Total $ 627,903.00 2,434,380.00 250,000.00 331,000.00 200,000.00 $ 3,843,283.00 RECOMMENDATION, Council is being asked to formally accept the federal CMAQ grant for the West Valley Hwy (1-405 to Strander Blvd) Project and consider this item on the Consent Agenda at the July 2, 2018 Regular Meeting. Attachments: Notification of Award letter dated May 16, 2018 Local Agency Agreement and Project Prospectus Draft CIP Sheet W:1PW Eng1PROJECTS\A- RW 8 RS Projects\West Valley Highway (99310410)1Design\INFORMATION MEMO - CMAQ Grant Acceptance 6-25-18.docx 3 4 Mr. Roger Millar Secretary of Transportation Department of Transportation Olympia, Washington Attention: Stephanie Tax Dear Mr, Millar: U. S. DEPARTMENT OF TRANSPORTATION FEDERAL HIGHWAY ADMINISTRATION WASHINGTON DIVISION SUITE 501, EVERGREEN PLAZA 711 SOUTH CAPITOL WAY OLYMPIA, WA 98501 FEDERAL TRANSIT ADMINISTRATION 915 SECOND AVENUE, SUITE 3142 SEATTLE, WA 98174 May 16, 2018 HPP-WA.2/72 1.4 2018-2021 STIP Amendment 18-04 The Federal Highway Administration (Fl-IWA) and Federal Transit Administration (FTA) received the May 2, 2018, letter from Ms. Stephanie Tax requesting approval of 2018-2021 STIP Amendment 18-04. Pursuant to 23 CFR 450.328 we find that the TIP Amendments for the Metropolitan Planning Organizations (MPOs) submitted for this round conform with the State Implementation Plan for reducing the severity and number of National Ambient Air Quality Standards (NAAQS) violations and insuring expeditious attainment of the standards. In accordance with 23 CFR 450.218, the FHWA and the FTA, based on the certification of the statewide and metropolitan transportation planning processes for and within the State of Washington, hereby find that the projects described in the 2018-2021 STIP approved January 10, 2018, and those projects submitted through subsequent amendments (including this Amendment) are based on a transportation planning process that substantially meets the requirements of 23 CFR Part 450 Subpart A, B and C, 49 U.S.C. Sections 5303-5035, and 23 U.S.C. Sections 134 and 135. We therefore approve 2018-2021 STIP as amended in 18-04. 5 Approval of the STIP and any amendments thereto are not to be construed as a Federal -aid eligibility determination. Each project must satisfy the specific requirements of the program from which Federal funds are solicited, as well as other Federal requirements, before Federal funds are authorized. If you have any questions concerning our joint action on this STIP amendment, please contact Sharleen Bakeman, FHWA, at 360-753-9418 and/or Ned Conroy, FTA, at 206-220-4318. .--A "fit' i75`(,, 6 -Daniel M. Mathis, P.E. Division Administrator Federal Highway Administration cc: Matt Kunic (MS: 47370); BFCG CDTC CWCOG LCVMPO PSRC SCOG RTC TRPC SRTC WCOG WWVMPO WCOG Regional Administrator ----'� Federal Transit Administration Eastern, North Central, Olympic, South Central, and Southwest Regions of WSDOT County: King Jurisdiction: Tukwila Project Number: TUK-60 Title: West Valley Highway/Longacres Way Shared Use Pathways Phase Programmed Year Obligation Date Funding Source Federal Fund State Funds Local Funds Phase Total P/E-Design 2018 5/1/2018 CMAQ $186,840 $0 $0 $186,840 P/E-Design 2018 5/1/2018 Local $0 $0 $29,160 $29,160 Construction 2019 1/1/2019 CMAQ $441,063 $0 $0 $441,063 Construction 2019 1/1/2019 Local $0 $0 $68,836 $68,836 I WSDOT PIN: Federal Aid/FTA Grant Number(s): Functional Class: Urban Principal Arterial Location: SR 181 & Longacres Way MTP Status: Exempt MTP Reference(s): N/A Description: Total Cost: $725,899 Totals: $627,903 $0 $97,996 Improvement Type: Sidewalk From: W end of planned Green River Brid To: Longacres Way Regionally Significant: No Environmental Status: DCE $725,899 Improvements will be completed on SR 181 from the west end of the planned Green River non -motorized Bridge to Longacres Way, including a 12-14 ft. separated shared use path with a 5 ft. landscaped buffer strip on the west side of the highway. Design -only will be completed for future improvements on Longacres Way between SR 181 to the Tukwila Sound Transit Link Station. 5/16/2018 A - 16 8 � Washington State V/ Department of Transportatwn Agency City of Tukwila Address 6200 Southcenter Boulevard Tukwila, WA 98188 Local Agency Agreement CFDA No. 20.205 (Catalog or Federal Domestic Assistance) Project No. TUK-60 Agreement No. For OSC WSDOT Use Only The Local Agency having complied, or hereby agreeing to comply, with the terms and conditions set forth in (1) Title 23, U.S. Code Highways, (2) the regulations issued pursuant thereto, (3) 2 CFR Part 200, (4) the policies and procedures promulgated by the Washington State Department of Transportation, and (5) the federal aid project agreement entered into between the State and Federal Government, relative to the above project, the Washington State Department of Transportation will authorize the Local Agency to proceed on the project by a separate notification. Federal funds which are to be obligated for the project may not exceed the amount shown herein on line r, column 3, without written authority by the State, subject to the approval of the Federal Highway Administration. All project costs not reimbursed by the Federal Government shall be the responsibility of the Local Agency. Project Description Name West Valley Highway/Longacres Way Shared Use Pathways Termini W end of planned Green River Bridge to Longacres Way Description of Work See Attached. Project Agreement End Date 12/31/2020 Proposed Advertisement Date PE aAaencv o� 86.5 �0 b Other Consultant Type of Work Federal Aid C. Other Participation d. State Ratio for PE _-. e. Total PE Cost Estimate ra+b+c+dl Right of Wayo f. Ag_enc a. Other Federal Aid h. Other Participation -.°°-- Ratio for RW i. State Length 0.17 mile Claiming Indirect Cost Rate E (1) Estimated Total Pro'ect Funds Yes ZNo mate of Fund �4 ......_....._..m (2) (3) Estimated Agency Estimated Federal Funds Funds $ 214,000.00 $ 29,160.00 $ 186,840.00 $ 2,000.00 $ 2,000.00 $ 216,000.00 $ 29,160.00 $ 188,840.00 i. Total RMI Cost Estimate rf+g411+11 Construction k. Contract I. Other Contractor m. Other,,,,,, _,� Federal Aid n. Other Participation Ratio for CN o. Agency &State $ 0.00 $ 0.00 $ 0.00 g, Total CN Cost Estimate (k+l+m+n +o) r. Total Prooject Cost Estimate (e+i+a, Agency Official By Title Mayor DOT Form 140-039 Revised 05/2015 $0.00 $ 0.00 $0.00!, 216,000.00 $ 29,160.00' $ 188,840.00 Washington State Department of Transportation By Director, Local Programs Date Executed Page 1 9 Construction Method of Financing (Check Method Selected) State Ad and Award Method A - Advance Payment -Agency Share of total construction cost (based on contract award) Method B - Withhold from gas tax the Agency's share of total construction coast (line 5, column 2) in the amount of $ at $ per month for months. Local Force or Local Ad and Award Method C -Agency cost incurred with partial reimbursement The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures, and as a condition to payment of the federal funds obligated, it accepts and will comply with the applicable provisions set forth below. Adopted by official action on , Resolution/Ordinance No. Funding acceptance by Council Motion Provisions I. Scope of Work The Agency shall provide all the work, labor, materials, and services necessary to perform the project which is described and set forth in detail in the "Project Description" and "Type of Work." When the State acts for and on behalf of the Agency, the State shall be deemed an agent of the Agency and shall perform the services described and indicated in "Type of Work" on the face of this agreement, in accordance with plans and specifications as proposed by the Agency and approved by the State and the Federal Highway Administration. When the State acts for the Agency but is not subject to the right of control by the Agency, the State shall have the right to perform the work subject to the ordinary procedures of the State and Federal Highway Administration. II. Delegation of Authority The State is willing to fulfill the responsibilities to the Federal Government by the administration of this project. The Agency agrees that the State shall have the full authority to carry out this administration. The State shall review, process, and approve documents required for federal aid reimbursement in accordance with federal requirements. If the State advertises and awards the contract, the State will further act for the Agency in all matters concerning the project as requested by the Agency. If the Local Agency advertises and awards the project, the State shall review the work to ensure conformity with the approved plans and specifications. III. Project Administration Certain types of work and services shall be provided by the State on this project as requested by the Agency and described in the Type of Work above. In addition, the State will furnish qualified personnel for the supervision and inspection of the work in progress. On Local Agency advertised and awarded projects, the supervision and inspection shall be limited to ensuring all work is in conformance with approved plans, specifications, and federal aid requirements. The salary of such engineer or other supervisor and all other salaries and costs incurred by State forces upon the project will be considered a cost thereof. All costs related to this project incurred by employees of the State in the customary manner on highway payrolls and vouchers shall be charged as costs of the project. IV. Availability of Records All project records in support of all costs incurred and actual expenditures kept by the Agency are to be maintained in accordance with local government accounting procedures prescribed by the Washington State Auditor's Office, the U.S. Department of Transportation, and the Washington State Department of Transportation. The records shall be open to inspection by the State and Federal Government at all reasonable times and shall be retained and made available for such inspection for a period of not less than three years from the final payment of any federal aid funds to the Agency. Copies of said records shall be furnished to the State and/or Federal Government upon request. V. Compliance with Provisions The Agency shall not incur any federal aid participation costs on any classification of work on this project until authorized in writing by the State for each classification. The classifications of work for projects are: 1. Preliminary engineering. 2. Right of way acquisition. 3. Project construction. Once written authorization is given, the Agency agrees to show continuous progress through monthly billings. Failure to show continuous progress may result the Agency's project becoming inactive, as described in 23 CFR 630, and subject to de -obligation of federal aid funds and/or agreement closure. If right of way acquisition, or actual construction of the road for which preliminary engineering is undertaken is not started by the close of the tenth fiscal year following the fiscal year in which preliminary engineering phase was authorized, the Agency will repay to the State the sum or sums of federal funds paid to the Agency under the terms of this agreement (see Section IX). If actual construction of the road for which right of way has been purchased is not started by the close of the tenth fiscal year following the fiscal year in which the right of way phase was authorized, the Agency will repay to the State the sum or sums of federal funds paid to the Agency under the terms of this agreement (see Section IX). DO I Form 140-039 Revised 05/2015 10 Page 2 The Agency agrees that all stages of construction necessary to provide the initially planned complete facility within the limits of this project will conform to at least the minimum values set by approved statewide design standards applicable to this class of highways, even though such additional work is financed without federal aid participation. The Agency agrees that on federal aid highway construction projects, the current federal aid regulations which apply to liquidated damages relative to the basis of federal participation in the project cost shall be applicable in the event the contractor fails to complete the contract within the contract time. VI. Payment and Partial Reimbursement The total cost of the project, including all review and engineering costs and other expenses of the State, is to be paid by the Agency and by the Federal Government. Federal funding shall be in accordance with the Federal Transportation Act, as amended, 2 CFR Part 200. The State shall not be ultimately responsible for any of the costs of the project. The Agency shall be ultimately responsible for all costs associated with the project which are not reimbursed by the Federal Government. Nothing in this agreement shall be construed as a promise by the State as to the amount or nature of federal participation in this project. The Agency shall bill the state for federal aid project costs incurred in conformity with applicable federal and state laws. The agency shall minimize the time elapsed between receipt of federal aid funds and subsequent payment of incurred costs. Expenditures by the Local Agency for maintenance, general administration, supervision, and other overhead shall not be eligible for federal participation unless a current indirect cost plan has been prepared in accordance with the regulations outlined in 2 CFR Part 200 - Uniform Admin Requirements, Cost Principles and Audit Requirements for Federal Awards, and retained for audit. The State will pay for State incurred costs on the project. Following payment, the State shall bill the Federal Government for reimbursement of those costs eligible for federal participation to the extent that such costs are attributable and properly allocable to this project. The State shall bill the Agency for that portion of State costs which were not reimbursed by the Federal Government (see Section IX). 1. Project Construction Costs Project construction financing will be accomplished by one of the three methods as indicated in this agreement. Method A — The Agency will place with the State, within (20) days after the execution of the construction contract, an advance in the amount of the Agency's share of the total construction cost based on the contract award. The State will notify the Agency of the exact amount to be deposited with the State. The State will pay all costs incurred under the contract upon presentation of progress billings from the contractor. Following such payments, the State will submit a billing to the Federal Government for the federal aid participation share of the cost. When the project is substantially completed and final actual costs of the project can be determined, the State will present the Agency with a final billing showing the amount due the State or the amount due the Agency. This billing will be cleared by either a payment from the Agency to the State or by a refund from the State to the Agency. Method B — The Agency's share of the total construction cost as shown on the face of this agreement shall be withheld from its monthly fuel tax allotments. The face of this agreement establishes the months in which the withholding shall take place and the exact amount to be withheld each month. The extent of withholding will be confirmed by letter from the State at the time of contract award. Upon receipt of progress billings from the contractor, the State will submit such billings to the Federal Government for payment of its participating portion of such billings. Method C — The Agency may submit vouchers to the State in the format prescribed by the State, in duplicate, not more than once per month for those costs eligible for Federal participation to the extent that such costs are directly attributable and properly allocable to this project. Expenditures by the Local Agency for maintenance, general administration, supervision, and other overhead shall not be eligible for Federal participation unless claimed under a previously approved indirect cost plan. The State shall reimburse the Agency for the Federal share of eligible project costs up to the amount shown on the face of this agreement. At the time of audit, the Agency will provide documentation of all costs incurred on the project. The State shall bill the Agency for all costs incurred by the State relative to the project. The State shall also bill the Agency for the federal funds paid by the State to the Agency for project costs which are subsequently determined to be ineligible for federal participation (see Section IX). VII. Audit of Federal Consultant Contracts The Agency, if services of a consultant are required, shall be responsible for audit of the consultant's records to determine eligible federal aid costs on the project. The report of said audit shall be in the Agency's files and made available to the State and the Federal Government. An audit shall be conducted by the WSDOT Internal Audit Office in accordance with generally accepted governmental auditing standards as issued by the United States General Accounting Office by the Comptroller General of the United States; WSDOT Manual M 27-50, Consultant Authorization, Selection, and Agreement Administration; memoranda of understanding between WSDOT and FHWA; and 2 CFR Part 200.501 -Audit Requirements. If upon audit it is found that overpayment or participation of federal money in ineligible items of cost has occurred, the Agency shall reimburse the State for the amount of such overpayment or excess participation (see Section IX). VIII. Single Audit Act The Agency, as a subrecipient of federal funds, shall adhere to the federal regulations outlined in 2 CFR Part 200.501 as well as all applicable federal and state statutes and regulations. A subrecipient who expends $750,000 or more in federal awards from all sources during a given fiscal year shall have a single or program -specific audit performed for that year in accordance with the provisions of 2 CFR Part 200.501. Upon conclusion of the audit, the Agency shall be responsible for ensuring that a copy of the report is transmitted promptly to the State. DOT Form 140-039 Page 3 Revised 05/2015 11 IX. Payment of Billing The Agency agrees that if payment or arrangement for payment of any of the State's billing relative to the project (e.g., State force work, project cancellation, overpayment, cost ineligible for federal participation, etc.) is not made to the State within 45 days after the Agency has been billed, the State shall effect reimbursement of the total sum due from the regular monthly fuel tax allotments to the Agency from the Motor Vehicle Fund. No additional Federal project funding will be approved until full payment is received unless otherwise directed by the Director, Local Programs. Project Agreement End Date - This date is based on your projects Period of Performance (2 CFR Part 200.309). Any costs incurred after the Project Agreement End Date are NOT eligible for federal reimbursement. All eligible costs incurred prior to the Project Agreement End Date must be submitted for reimbursement within 90 days after the Project Agreement End Date or they become ineligible for federal reimbursement. X. Traffic Control, Signing, Marking, and Roadway Maintenance The Agency will not permit any changes to be made in the provisions for parking regulations and traffic control on this project without prior approval of the State and Federal Highway Administration. The Agency will not install or permit to be installed any signs, signals, or markings not in conformance with the standards approved by the Federal Highway Administration and MUTCD. The Agency will, at its own expense, maintain the improvement covered by this agreement. Xl. Indemnity The Agency shall hold the Federal Government and the State harmless from and shall process and defend at its own expense all claims, demands, or suits, whether at law or equity brought against the Agency, State, or Federal Government, arising from the Agency's execution, performance, or failure to perform any of the provisions of this agreement, or of any other agreement or contract connected with this agreement, or arising by reason of the participation of the State or Federal Government in the project, PROVIDED, nothing herein shall require the Agency to reimburse the State or the Federal Government for damages arising out of bodily injury to persons or damage to property caused by or resulting from the sole negligence of the Federal Government or the State. XII. Nondiscrimination Provision No liability shall attach to the State or Federal Government except as expressly provided herein. The Agency shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any USDOT- assisted contract and/or agreement or in the administration of its DBE program or the requirements of 49 CFR Part 26. The Agency shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of USDOT-assisted contracts and agreements. The WSDOT's DBE program, as required by 49 CFR Part 26 and as approved by USDOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this agreement. Upon notification to the Agency of its failure to carry out its approved program, the Department may impose sanctions as provided for under Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S. C. 3801 et seq.). The Agency hereby agrees that it will incorporate or cause to be incorporated into any contract for construction work, or modification thereof, as defined in the rules and regulations of the Secretary of Labor in 41 CFR Chapter 60, which is paid for in whole or in part with funds obtained from the Federal Government or borrowed on the credit of the Federal Government pursuant to a grant, contract, loan, insurance, or guarantee or understanding pursuant to any federal program involving such grant, contract, loan, insurance, or guarantee, the required contract provisions for Federal -Aid Contracts (FHWA 1273), located in Chapter 44 of the Local Agency Guidelines. The Agency further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, that if the applicant so participating is a State or Local Government, the above equal opportunity clause is not applicable to any agency, instrumentality, or subdivision of such government which does not participate in work on or under the contract. The Agency also agrees: (1) To assist and cooperate actively with the State in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and rules, regulations, and relevant orders of the Secretary of Labor. (2) To furnish the State such information as it may require for the supervision of such compliance and that it will otherwise assist the State in the discharge of its primary responsibility for securing compliance. (3) To refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, government contracts and federally assisted construction contracts pursuant to the Executive Order. (4) To carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the State, Federal Highway Administration, or the Secretary of Labor pursuant to Part II, subpart D of the Executive Order. In addition, the Agency agrees that if it fails or refuses to comply with these undertakings, the State may take any or all of the following actions: (a) Cancel, terminate, or suspend this agreement in whole or in part; (b) Refrain from extending any further assistance to the Agency under the program with respect to which the failure or refusal occurred until satisfactory assurance of future compliance has been received from the Agency; and (c) Refer the case to the Department of Justice for appropriate legal proceedings. DOT Form 140-039 Page 4 12 Revised 05/2015 XIII. Liquidated Damages The Agency hereby agrees that the liquidated damages provisions of 23 CFR Part 635, Subpart 127, as supplemented, relative to the amount of Federal participation in the project cost, shall be applicable in the event the contractor fails to complete the contract within the contract time. Failure to include liquidated damages provision will not relieve the Agency from reduction of federal participation in accordance with this paragraph. XIV. Termination for Public Convenience The Secretary of the Washington State Department of Transportation may terminate the contract in whole, or from time to time in part, whenever: (1) The requisite federal funding becomes unavailable through failure of appropriation or otherwise. (2) The contractor is prevented from proceeding with the work as a direct result of an Executive Order of the President with respect to the prosecution of war or in the interest of national defense, or an Executive Order of the President or Governor of the State with respect to the preservation of energy resources. (3) The contractor is prevented from proceeding with the work by reason of a preliminary, special, or permanent restraining order of a court of competent jurisdiction where the issuance of such order is primarily caused by the acts or omissions of persons or agencies other than the contractor. (4) The Secretary is notified by the Federal Highway Administration that the project is inactive. (5) The Secretary determines that such termination is in the best interests of the State. XV. Venue for Claims and/or Causes of Action For the convenience of the parties to this contract, it is agreed that any claims and/or causes of action which the Local Agency has against the State of Washington, growing out of this contract or the project with which it is concerned, shall be brought only in the Superior Court for Thurston County. XVI. Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying The approving authority certifies, to the best of his or her knowledge and belief, that: (1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. (2) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit the Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, and contracts and subcontracts under grants, subgrants, loans, and cooperative agreements) which exceed $100,000, and that all such subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification as a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. XVII. Assurances Local agencies receiving Federal funding from the USDOT or its operating administrations (i.e., Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration) are required to submit a written policy statement, signed by the Agency Executive and addressed to the State, documenting that all programs, activities, and services will be conducted in compliance with Section 504 and the Americans with Disabilities Act (ADA). Additional Provisions DOT Form 140-039 Page 5 Revised 05/2015 13 Description of Proposed Work Improvements will be completed on SR 181 from the west end of the planned Green River non - motorized Bridge to Longacres Way, including a 12-14 ft. separated shared use path with a 5 ft. landscaped buffer strip on the west side of the highway. Design -only will be completed for future improvements on Longacres Way between SR 181 to the Tukwila Sound Transit Link Station. Engineer's Estimate for Proposed Work Within the attachment entitled "Tukwila Mobility Connections" are descriptions of the proposed work and engineering estimates of probably cost. The work is part of a larger effort to improve mobility connections and this document includes discussion on improvements to Baker Boulevard. That segment has been funded outside of the CMAQ grant and is complete. The Engineer's Estimate 2 on page 17 is the basis for the cost estimate. PE costs were estimated using 15% of the construction estimate. Page 21, Estimate 2 is the basis for the PE costs, also using 15% of the construction cost ($749,062.50). Phase West Valley Highway Longacres Way PE (rounded) $72,300 $112,500 CN (rounded) $482,000 n/a Total $554,300 $112,500 14 WWashington State A; Department of Transportation Local Agency Federal Aid Project Prospectus Federal Aid Project Number Prefix Route ( ) Date July 2, 2018 DUNS Number Federal Employer m�numm TUK-60 R18 Local Agency Project Number 99310 1091-6001519Agency (ws90T) City of Tukwila CA Agency WI Yes ❑ No Federal Program Title 1,11 20.205 ❑ Other Project Title West Valley Highway/Longacres Way Shared Us Start Latitude N 47.45973 End Latitude N 47.46102 Start Longitude W -122.24471 End Longitude W -122.24318 Nearest City Name me Tukwila Project Zip Code (+4) 98188-8548 Project Termini From -To �...........�................�.............._ W end of Gm Rvr Brg Longacres Way Begin Mile Post End Mile Post Length of Project 0.17 mile Award ✓ Type Local ❑ Local Forces ❑ State ❑ Railroad Route ID SR 181 Begin Mile Point End Mile Point City Number County Number 1320 17 County Name King WSDOT Region Northwest Region Legislative District(s) 11 Congressional District(s) 9 Urban Area Number 1 Phase Total Estimated Cost (Nearest Hundred Dollar) Local Agency ency Funding g (Nearest Hundred Dollar) Federal Funds (Nearest Hundred Dollar) Phase Month Start Year P.E. 216,000 29,160 186,840 7/2018 RNV Const. 509,899 68,836 441,063 7/2019 Total 725,899 97,996 627,903 _ mm Description of Existing Facilit (Existing Design and Present Condition) Facility.......... . Roadway Width 88.5 ft Number of Lanes 6/7 44 feet wide on Longacres Way with 2 travel lanes and on -street parking Description of Proposed Work Description of Proposed Work (Attach additional sheet(s) if necessary) See Attached. Local Agency Contact Person Cyndy Knighton Title Senior Program Manager Phone 206-431-2450 Mailing Address 6300 Southcenter Blvd, Ste 100 _...-� City Tukwila State WA _ ....--..__ Zip Code 98188 Project Prospectus By_..._...........__ Approving Authority Title Mayor Date DOT Form 140-101 Revised 04/2015 Previous Editions Obsolete Page 1 15 Agency City of Tukwila Type of Proposed Work Project Title West Valley Highway/Longacres Way Share Date July 2, 2018 Project Type (Check all that Apply) ❑ New Construction ❑ Reconstruction ❑ Railroad ❑ Bridge ❑ Path / Trail Pedestrian / Facilities El Parking Geometric Design Data Terrain Description Federal Functional Classification Posted Speed Design Speed Existing ADT Design Year ADT Design Year Design Hourly Volume (DHV) Performance of Work ❑ 3-R ❑ 2-R ['Other Through Route Principal Arterial Urban ❑ Rural ❑ NHS Roadway Width 88.5 ❑ Minor Arterial ❑ Collector ❑ Major Collector ❑ Minor Collector ['Local Access Flat ❑ Roll ❑ Mountain 40 40 28,800 29,400 2019 2,200 Preliminary Engineering Will Be Performed By Consultant Construction Will Be Performed By Contractor 25 25 n/a n/a n/a n/a Number of Lanes 6/7 Urban Rural NHS Crossroad ❑ Principal Arterial ❑ Minor Arterial ❑ Collector ❑ Major Collector ❑ Minor Collector Local Access Flat ❑ Roll. ❑ Mountain Environmental Classification ❑ Class I - Environmental Impact Statement (EIS) ❑ Project Involves NEPA/SEPA Section 404 Interagency Agreement ❑ Class III - Environmental Assessment (EA) ❑ Project Involves NEPA/SEPA Section 404 Interagency Agreements Others Agency 100 Contract Agency 100 0� Class II - Categorically Excluded (CE) Projects Requiring Documentation (Documented CE) Environmental Considerations Work to be done on SR 181 is within the shoreline buffer for the Green River. No other major environmental consideration is expected as the work is within an already highly disturbed area and excavation is not expected to go beyond the depth of previously disturbed soil. DOT Form 140-101 16 Revised 04/2015 Previous Editions Obsolete Agency City of Tukwila Project Title West Valley Highway/Longacres Way Share Date July 2, 2018 Right of Way l✓1 No Right of Way Needed * All construction required by the contract can be accomplished within the exiting right of way. ❑ Right of Way Needed ❑ No Relocation ❑ Relocation Required __.. _ ._._........ Utilities Railroad _ ..�....W �..._ ....�...�..._. ✓ No utility work required ❑ All utility work will be completed prior to the start of the construction contract ❑ All utility work will be completed in coordination with the construction contract Ill No railroad work required ❑ All railroad work will be completed prior to the start of the construction contract ❑ All the railroad work will be completed in coordination with the construction contract Description of Utility Relocation or Adjustments and Existing Major Structures Involved in the Project FAA Involvement Is any airport located within 3.2 kilometers (2 miles) of the proposed Remarks project? ❑ Yes ✓ No This project has been reviewed by the legislative body of the administration agency or agencies, or it's designee, and is not inconsistent with the agency's comprehensive plan for community development. Agency City of Tukwila Date DOT Form 140-101 Revised 04/2015 By Mayor/Chairperson Previous Editions Obsolete Page 3 17 Description of Proposed Work Improvements will be completed on SR 181 from the west end of the planned Green River non - motorized Bridge to Longacres Way, including a 12-14 ft. separated shared use path with a 5 ft. landscaped buffer strip on the west side of the highway. Design -only will be completed for future improvements on Longacres Way between SR 181 to the Tukwila Sound Transit Link Station. Engineer's Estimate for Proposed Work Within the attachment entitled "Tukwila Mobility Connections" are descriptions of the proposed work and engineering estimates of probably cost. The work is part of a larger effort to improve mobility connections and this document includes discussion on improvements to Baker Boulevard. That segment has been funded outside of the CMAQ grant and is complete. The Engineer's Estimate 2 on page 17 is the basis for the cost estimate. PE costs were estimated using 15% of the construction estimate. Page 21, Estimate 2 is the basis for the PE costs, also using 15% of the construction cost ($749,062.50). Phase PE (rounded) West Valley Highway $72,300 CN (rounded) Total $482,000 Longacres Way $112,500 n/a $554,300 I $112,500 18 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: West Valley Hwy (1-405 - Strander Blvd) Project No. 99310410 DESCRIPTION: Design and construct completion of 7 lane sections of West Valley Hwy with curbs, gutters, storm drainage, lighting and traffic control, including a ped -activated signal near new Ped Bridge. Shared use path on west side of WVH from Ped Bridge to Longacres to be constructed. Design of non -motorized facilities on Longacres from WVH to end of ROW included. JUSTIFICATION: Safety and capacity items need completion. Portions have been co ed by development. Combined with W Valve Hu,vtS 156th lnterse tuop ' 2f °��n r � n �i o work with development.Grant funding y � w a� �� � , von n �h ° t STATUS: in hand for design and cc t tier' ,t` "i �„ 1� o f,tp� � struction on Longacres Way identified yet. MAINT. IMPACT: Reduced maintenance. Project is on Traffic Impact Fee List. Grants from Federal CMAQ awarded for $628k that includes $112k for COMMENT: design of sidewalk/bike path on Longacres Way (S 158th St) and State Transportation Improvement Board grant of $2.4m for 2018/2019. FINANCIAL Through Estimated in $000's 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 16 60 472 548 Land (R/W) 100 100 Const. Mgmt. 430 430 Construction 2,765 2,765 TOTAL EXPENSES 16 60 572 3,195 0 0 0 0 0 3,843 FUND SOURCES Awarded TIB Grant 58 350 2,026 2,434 Awarded CMAQ Grant 187 441 628 Mitigation 0 Traffic Impact Fees 37 213 250 City Oper. Revenue 16 2 (2) 515 0 0 0 0 0 531 TOTAL SOURCES 16 60 572 3,195 0 0 0 0 0 3,843 Project Location 2019 - 2024 Capital Improvement Program 21 19 20 City of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes June 25, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Thomas McLeod, Chair; De'Sean Quinn, Zak Idan Staff: David Cline, Henry Hash, Hari Ponnekanti, Bruce Linton, Peter Lau, Gail Labanara, Jaimie Reavis, Cyndy Knighton, Laurel Humphrey, Brandon Miles Guests: Amy Pellegrini, AT&T; Abdirisak Ahmed, Abu Bakr Islamic Center CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA Grant Acceptance: West Valley Highway (1-405 to Strander Boulevard) Staff is seeking Council approval to accept a Congestion Mitigation and Air Quality (CMAQ) grant in the amount of $627,903 for the West Valley Highway (1-405 to Strander Boulevard) Project. Funding will be used to design and construct a wide shared -use path on West Valley Highway from the Longacres Way intersection south to the recently widened sidewalks next to the Tukwila Urban Center Pedestrian Bridge. Funds will also be used to design future improvements on Longacres Way between SR 181 to the Tukwila Sound Transit Link Station. The City's match will come from impact fees, general fund, Fund 104, and other grant funding as shown in the proposed revision to the Capital Improvement Program summary page. UNANIMOUS APPROVAL. FORWARD TO JULY 2, 2018 REGULAR CONSENT AGENDA. There was consensus to consider the Design Consultant Supplement with Tran Tech as the next order of business. B. Supplemental Agreement: Annual Bridge Inspections and Repairs Staff is seeking Council approval of Supplement No. 1 to Contract No. 18-056 with TranTech Engineering in the amount of $20,000 for additional design of the South 196th/200th Street Bridge repairs. A recent inspection revealed that settlement on the west end of the structure has increased to three inches, and this supplement will adjust the contract scope to include remedy of that issue. UNANIMOUS APPROVAL. FORWARD TO JULY 2, 2018 REGULAR CONSENT AGENDA. 21