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Home My WebLink AboutReg 2018-07-02 Item 3D - Contract Supplement #1 - South 196th / 200th Street Bridge Repairs with TranTech Engineering for $20,0004.1,11UP, • 41440i0,pek COUNCIL AGENDA SYNOPSIS Initials ----------------- ------ - --------- elleeting Date Prepared by e'l a_yor's re, Council review 07/02/18 HH /I - 0 Ordinance \Ilg Dale 11 Bid Award illigDate 0 Public I fear/ nA AltgDate III Other Altg Date Mtg SPONSOR L Council Mayor I IR 0 DO) Finance 1 ire IT • 13 c',7R Police Z PW SPONSOR'S Contract No. 18-056 with TranTech Engineering, LLC provided bridge alternatives and SummARy design of the S 196th St/S 200th St Bridge. To complete the design, an amendment of $20,000 is necessary if construction is to be advertised in September 2018. Council is being asked to approve TranTech Engineering's Amendment No. 1 to Contract No. 18-056 for an additional amount of $20,000.00. RiwilAxiT) BY III COW Mtg. El CA&P Cmte F&S Cmte Cmte 11 Arts Comm. Parks Comm. COMMITTEE CHAIR: THOMAS Transportation ITEM INFORMATION ITEM No. 3.D. S1'A1,1: SP( )N,S( )R: HENRY HASH ORIGNAI, AGENDA DATE: 07/02/18 AGENDA ITEM ITITE Annual Bridge Inspections & Repairs 2018 Amendment No. 1 to Contract No. 18-056 with TranTech Engineering C.Vil(;( )RY Discussion AN Dale go o. Motion Date 07/02/18 "'Resolution Aft,g Date 0 Ordinance \Ilg Dale 11 Bid Award illigDate 0 Public I fear/ nA AltgDate III Other Altg Date Mtg SPONSOR L Council Mayor I IR 0 DO) Finance 1 ire IT • 13 c',7R Police Z PW SPONSOR'S Contract No. 18-056 with TranTech Engineering, LLC provided bridge alternatives and SummARy design of the S 196th St/S 200th St Bridge. To complete the design, an amendment of $20,000 is necessary if construction is to be advertised in September 2018. Council is being asked to approve TranTech Engineering's Amendment No. 1 to Contract No. 18-056 for an additional amount of $20,000.00. RiwilAxiT) BY III COW Mtg. El CA&P Cmte F&S Cmte Cmte 11 Arts Comm. Parks Comm. COMMITTEE CHAIR: THOMAS Transportation Cmte Utilities DATE: 06/25/18 El Planning Comm. MCLEOD RECOMMENDATIONS: SPONSOR/ADMIN. COMMIT Public Works Department I Id Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE ExpkNimuRkREQUIRID AMOUNT BUDGETED APPROPRIATION REQUIRED $20,000.00 $335,000.00 $0.00 Fund Source: 104 FUND ARTERIAL STREETS Comments: page 19, 2017 CIP MTG. DATE RECORD OF COUNCIL ACTION 07/02/18 MTG. DATE ATTACHMENTS 07/02/18 Informational Memorandum dated 06/22/18 Consultant Amendment No. 1 to Contract No. 18-056 2017 CIP, page 19 Minutes from the Transportation & Infrastructure Committee meeting of 06/25/18 ."1 '1 24 City of Tuk ila Public Works Department - Henry Hash, Director Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director BY: Steve Carstens, Senior Program Manager CC: Mayor Ekberg DATE: June 22, 2018 SUBJECT: Annual Bridge Inspections and Repairs 2018 Project No. 91810402 and 91710406, Contract No. 18-056 Design Consultant Supplement No. 1 ISSUE Approve Supplement No. 1 to Contract No. 18-056 with TranTech Engineering, LLC for the repair of the S 196th/200th St Bridge as part of the Annual Bridge Inspections and Repairs. BACKGROUND The City has been monitoring the S 196th/200th St Bridge for settlement on the west end of the bridge structure. Upon a recent inspection, it was noted the settlement had increased to three inches. This settlement now requires action to be taken by the City to remedy the issue. ANALYSIS TranTech Engineering will provide full Plans, Specifications, and Engineering estimate to complete the work for the project. Once design is complete, bids are estimated to be advertised with construction scheduled for September 2018. FISCAL IMPACT TranTech has provided a cost not to exceed $20,000.00 to perform the final design as part of the 2018 Annual Bridge Inspections and Repairs Project. The project costs are within budget. Design Repair Services (original) Design Supplement No. 1 2018 Bridge Contract Budget $39,950.00 $335,000.00 20, 000.00 0.00 $59.950.00 $335.000.00 RECOMMENDATION Council is being asked to approve Supplement No. 1 to Contract No. 18-056 with TranTech Engineering for the S 196th/200th St Bridge Repairs as part of the 2018 Annual Bridge Inspections and Repairs Project in the amount of $20,000.00 and consider this item on the Consent Agenda at the July 2, 2018 Regular Meeting. Attachment: Consultant Agreement for Engineering Services W:1PW Eng1PROJECTSIA- RW & RS Projects\S 196th -200th St Bridge Repair (91710406)101 - Preliminary Engineeringllnfo Memo Trantech 20180622 gl sm.docx 25 26 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 18-056 CONTRACT FOR SERVICES Amendment # 1 Between the City of Tukwila and TranTech Engineering. LLC That portion of Contract No. 18-056 between the City of Tukwila and TranTech Engineering, LLC is amended as follows: Section 4A: The "not to exceed" amount is increased to $59,950.00 per the attached Exhibit B1. All other provisions of the contract shall remain in full force and effect. Dated this day of CITY OF TUKWILA , 20 Allan Ekberg, Mayor CONTRACT. RN -T M ranTec. Engineering, LLC Printed -Name: Grafrit D Griffin ATTEST/AUTHENTICATED APPROVED AS TO FORM Christy O'Flaherty, MMC, City Clerk City Attorney Page 1 of 1 27 SCOPE OF WORK TRANTECH Engineering 2018 Bridge Program Engineering Support Amendment No. 1 City of Tukwila, WA PROJECT DESCRIPTION The City of Tukwila has identified several tasks necessary for the advancement of their Citywide Bridge Program in 2018. These tasks include providing construction documents for west approach span repairs of the 196th/ 200th Street Bridge, permit load rating services to manage the load posting of the 42nd Street truss bridge, and providing miscellaneous engineering support for other bridge program tasks as identified by the City. This Amendment No. 1 provides additional funds to complete the open-ended work as described in the original Scope of Work and as directed by the City. These funds also provide for projected additional work as detailed in the original contract and as required by the City. All work shall be in accordance with the original contract Scope of Work. SCHEDULE The contract schedule shall remain as detailed in the original contract. SCOPE OF WORK — TECHNICAL APPROACH The task items listed below will be performed by TRANTECH for the City in accordance with the original contract Scope of Work. Task 1— 196'11 200th Street Bridge Repair Construction Documents The 90% complete contract documents have been submitted to the City. Amendment No. 1 will provide additional funds to incorporate the final review comments to be provided by the City into the contract documents. A final 100% contract document submittal will be provided to the City as detailed in the original contract documents under Task 1 deliverables. Task 2 — 42°d Street Load Rating Services Amendment 1 will provide additional funds to allow TranTech to finalize load rating analysis currently in progress and to continue providing load rating analysis for any additional trucks identified as requiring permit access to cross the load posted bridge as requested by the City. Task 2 deliverables will remain as detailed in the original contract. Task 4 — Miscellaneous Bridge Program Support Task 4 remains as detailed in the original contract document Scope of Work. Tukwila Bridge Program Engineering Support, Amendment No. 1 -- SCOPE OF WORK Page 1 TRANTECH ENGINEERING 28 Feasibility Study EXHIBIT B1 - Budget City of Tukwila 2018 Bridge Program Engineering Support, Amendment No. 1 Task Items TRANTECH Engineering LL( H. Project QA/QC Senior Project Staff Senior I Senior Senior Senior Const. AssistantClerical Manager Engr. Struc. Struc. Struc. I Coating Traffic Engr. Engr. Engr. Engr. Engr. CAD Civil 1 Engr. Inspector Engr. I Total Task 1 - 196th/ 200th Street Bridge Repair Construction Documents 8 8 16 2 60 Task 2 - 42nd Street Load Rating Services 4 4 8 32 32 82 Task 4 - Miscellaneous Bridge Program Support 18 Total Manhours Direct Labor Rates (DLR) Total Direct Salary Cost 16 I 14 18 t 42 42 j. 2 I 2 16 0 2 0 6 $ 57.50 $ 59.00 1 $ 58,00 $ 55.00 $ 39,00 $ 36.00 I $ 50.00 $ 37.00 $ 52.00 $ 56.00 $ 36.00 $ 22.00 $920 $826 I $1,044 $2,310 $1,638 $72 $100 $0 I $112 I $0 I $132 I Profit at 30% of DLR Overhead at 1.4272 times DLR4 160 $7,154 $2,146 $10,210 Total Labor Cost $19,510 Direct Costs (Copy, Fedex, ... $500 Total $20,010 Page 1 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Annual Bridge Inspections and Repairs Project No. 9XX10402 DESCRIPTION: Ongoing program of bi-annual inspections, repairs, painting and rehabilitation of the 22 City bridges. Federally required program identifies safety or repair needs in the early stages to minimize hazards and JUSTIFICATION: costs. The number of bridge inspections necessary each year can vary year to year. Inspection frequencies vary from bridge to bridge and King County has provided some inspection services. STATUS: Construction projects will be determined from inspection reports and noted deficiencies/problems. MAINT. IMPACT: Reduces maintenance costs. COMMENT: Ongoing project, only one year actuals are shown in the first column. FINANCIAL Through Estimated in $000's 2015 2016 2017 2018 2019 2020 2021 2022 BEYOND TOTAL EXPENSES Design 79 40 40 45 45 45 55 55 55 459 Land (R/VV) 0 Const. Mgmt. 30 30 40 40 40 50 50 50 330 Construction 118 200 200 250 250 250 300 300 300 2,168 TOTAL EXPENSES 197 270 270 335 335 335 405 405 405 2,957 FUND SOURCES Awarded Grant Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 197 270 270 335 335 405 405 405 2,957 TOTAL SOURCES 197 270 270 335 335 405 405 405 2,957 30 2017 - 2022 Capital Improvement Program 19 City of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes June 25, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Thomas McLeod, Chair; De'Sean Quinn, Zak Idan Staff: David Cline, Henry Hash, Hari Ponnekanti, Bruce Linton, Peter Lau, Gail Labanara, Jaimie Reavis, Cyndy Knighton, Laurel Humphrey, Brandon Miles Guests: Amy Pellegrini, AT&T; Abdirisak Ahmed, Abu Bakr Islamic Center CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Grant Acceptance: West Valley Highway (1-405 to Strander Boulevard) Staff is seeking Council approval to accept a Congestion Mitigation and Air Quality (CMAQ) grant in the amount of $627,903 for the West Valley Highway (1-405 to Strander Boulevard) Project. Funding will be used to design and construct a wide shared -use path on West Valley Highway from the Longacres Way intersection south to the recently widened sidewalks next to the Tukwila Urban Center Pedestrian Bridge. Funds will also be used to design future improvements on Longacres Way between SR 181 to the Tukwila Sound Transit Link Station. The City's match will come from impact fees, general fund, Fund 104, and other grant funding as shown in the proposed revision to the Capital Improvement Program summary page. UNANIMOUS APPROVAL. FORWARD TO JULY 2, 2018 REGULAR CONSENT AGENDA. There was consensus to consider the Design Consultant Supplement with Tran Tech as the next order of business. B. Supplemental Agreement: Annual Bridge Inspections and Repairs *Staff is seeking Council approval of Supplement No. 1 to Contract No. 18-056 with TranTech Engineering in the amount of $20,000 for additional design of the South 196th/200th Street Bridge repairs. A recent inspection revealed that settlement on the west end of the structure has increased to three inches, and this supplement will adjust the contract scope to include remedy of that issue. UNANIMOUS APPROVAL. FORWARD TO JULY 2, 2018 REGULAR CONSENT AGENDA. 31