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Home My WebLink AboutReg 2018-07-16 Item 4C - Resolution - Surplus Vehicles and Pieces of EquipmentCOUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by 1 Mayor's review I Council review 07/16/18 HH 1/1/ L r" I -%'J I ❑ Motion Mtg Date ►1 Resolution ❑ Ordinance Mtg Date ❑ Bid _Award Mtg Date ❑ Public Hearing Mtg Date 1 Mtg Date 07/16/18 SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police I PW ITEM INFORMATION ITEM NO. 4C STAFF SPONSOR: HENRY HASH ORIGINAL AGENDA DATE: 07/16/18 AGENDA ITEM TITLE Resolution Declaring 22 Vehicles and Pieces of Equipment as Surplus CATEGORY ❑ Discussion Mit Date ❑ Motion Mtg Date ►1 Resolution ❑ Ordinance Mtg Date ❑ Bid _Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Mtg Date 07/16/18 SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT ❑ P&R ❑ Police I PW SPONSOR'S The Fleet Department has identified 22 vehicles or pieces of equipment that have outlived SUMMARY their service life and are no longer needed by the City. All of the equipment is fully depreciated and are currently valued at $47,300.00. Most of the vehicles require extensive repairs and will be sold "as is" at auction. Council is being asked to approve the Resolution declaring the 22 vehicles and equipment as surplus and authorize their sale. REVIEWED BY ❑ COW Mtg. ❑ CA&P Cmte ❑ F&S Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. DALE: 07/09/18 COMMITTEE CHAIR: THOMAS ►1 Transportation Cmte ❑ Planning Comm. MCLEOD RECOMMENDATIONS: SPONSOR/ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 501 EQUIPMENT RENTAL/FLEET Comments: Approximate value of 22 pieces of equipment is $47,300.00 MTG. DATE RECORD OF COUNCIL ACTION 07/16/18 MTG. DATE ATTACHMENTS 07/16/18 Informational Memorandum dated 07/06/18 Resolution Exhibit A - 2018 Surplus Equipment Listing and photos Minutes from the Transportation and Infrastructure Committee meeting of 07/09/18 5 City of Tukwila Allan Ekberg, Mayor Public Works Department - Henry Hash, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director hi' BY: Bryan Still, Operations Manager CC: Mayor Ekberg DATE: July 6, 2018 SUBJECT: Resolution to Surplus City Equipment for 2018 ISSUE Approve Resolution authorizing the sale of surplus equipment no longer needed by the City. ANALYSIS/FISCAL IMPACT The Fleet Department has identified 22 pieces of equipment that have outlived their service life and are no longer needed by the City. These items still operate, but in some cases require extensive repairs and are no longer used by the City or too costly to overhaul. All of the pieces of equipment are fully depreciated and are currently valued at $47,300.00. Selling these pieces of equipment at auction in an "as is" condition is now the most practical solution for disposal. RECOMMENDATION Council is being asked to approve the Resolution declaring the 22 pieces of equipment as surplus and authorizing their sale and to consider this item on the Consent Agenda of the July 16, 2018 Regular Council Meeting. Attachments Draft Resolution Exhibit A Surplus Equipment Spreadsheet & Photos W\Shxed Copy OnlytJeff Morton - Flee62018 Auction & Se1112018 Auc8on11nfo Memo 2018 Surplus Equipment 061116.docx 7 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DECLARING CERTAIN FLEET VEHIClS AND EQUIPMENT SURPLUS, AND AUTHORIZING THEIR SALE OR DISPOSAL. WHEREAS, the City of Tukwila purchased the 22 veli*es and other pieces of equipment described and illustrated on Exhibit A, which were utilize by various City departments; and WHEREAS, the 22 vehicles and other pieces°equrnent described and illustrated on Exhibit A have a total combined value of $47,300.0" WHEREAS, the vehicles and other pieces of ment described and illustrated on Exhibit A have outlived their usefulness and ate`.„o longereded by the City of Tukwila's Fleet (Equipment Rental) Department or any other €ty D� NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Declaration o Surpl:i. The 22 vehicles and other pieces of equipment described and illustrated on the attached Exhio t A are hereby declared surplus. Section 2. Fleet Department authorized to sell. The Fleet Department, as part of the City's replacement program is h reby authorized to sell the 22 vehicles and other pieces of equipment described air :.illustrated i•an Exhibit A for the best available price, or properly dispose of those items it is unable ':.sell PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2018. ATTEST/AUTHENTICATED: Christy O'Flaherty. MMC, City Clerk Verna Seal, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Rachel B Turpin, City Attorney Resolution Number: Exhibit A: 2018 Fleet Surplus List and Photos W:IWord Processing\ResolutionsWenicies and equipment declared surplus 6-12-18 GL:bjs Page 1 of 1 9 Surplus Equipment 2018 E ti $ 2,000.00 $ 2,000.00 $ 2,000.00 O pp N 69 $ 1,200.00 $ 2,800.00 O O N — W $ 2,000.00 $ 800.00 $ 2,200.00 $ 1,000.00 O O N IA $ 3,000.00 $ o O O o N 63 1,800.00 O O O W '- 63 O co. IA 53012D $ 1,800.00 53016D $ 1,800.00 53017D $ 1,800.00 43885D $ 1,800.00 43847D $ 9,000 00 0 C a U J N/A Z Z0 1462EX 0418EX W (7 N Q N 0 0) N 38271 D (U/C ABK3864) m )0 m M o 0 Cl ("1 o (0 N N Q I - O m N 50256D ❑� OLO (") I 0 a E Z 0 1n PG0548-575021 WOOTURF006659 TAG# OR1852 WOOTURF006706 TAG# OR1851 JKAKZCP2OSB513368 JKAKZCP23KB508477 1HFSC47H28A711696 2G1 WL52K1 W9277843 1FAFP5820YG167704 1FAFP53295A120631 1FAFP53215A120638 2G1 WF55K219289981 1 FBSS31 L4WHB36916 1GBGR34J7JJ132634 2FTHF25G1TCA48655 2FABP7BV6AX136700 2FABP7BV2BX177195 2FABP7BV6BX177197 2FABP7BV8BX177198 2FABP7BVXBX177199 2FABP7BV2BX177200 11 FMFU16567LA84191 1FDXE45S16DA62361 $ v3 White Green Met. Beige White Dark Blue Pacific Blue 4. d 3 m3 Black/ White 4 m3 Black/ Whie -_ Black/ White ,Z d m3 I White Description CART, Club Car Carry -all Utility, John Deere Turf Gator Utility, John Deere Turf Gator Motorcycle, Kawasaki KZ1000P14 Motorcycle, Kawasaki KZ1000- P8 MOTORCYCLE, HONDA GOLD WING GL1800 2005 Sedan, Ford Taurus 2005 Sedan, Ford Taurus Van, 15 -Passenger w/lift Ford Club Wagon 3/4 -TON DUMP, Chevy Diesel cab w/dump 3/4 -TON DUMP, Ford F250 Patrol, Ford Crown Victoria AFV Patrol, Ford Crown Victoria AFV Patrol, Ford Crown Victoria AFV Patrol, Ford Crown Victoria AFV Patrol, Ford Crown Victoria AFV Patrol, Ford Crown Victoria AFV SUV, Ford Expedition XLT SSV 4x4 Bus, Ford E450 21 -Passenger O O 0) 0) 0) 0) 0) 0) CD 0) O � 0) m 0) D) O) 0) 2010 (O N O N 0 N N N OO O N H U U Q WS 0O 411.00.576.68 0.45.95 411.00.576.680.45.95 411.00.576.680.45.95 0) ' Q o N b O O O 40 0) O c N 40 O. O O O 000.10.521.220.45.95 000.11.522.100.45.95 000.03 513.100.45.95 000.10.521.210.45.95 000 11 522 100 45.95 501.01.548.650.45.95 000.07.571.205.45.95 000.16.543.300.45.95 000.15.576.800.45.95 000.10.521.220.45.95 000.10.521.220.45.95 000.10.521.220.45.95 000.10.521.220.45.95 000.10.521.220.45.95 000.10.521.220.45.95 000.11.522.400.45.95 000.07 571.205 45.95 •E E E Z 1062 1063 1064 1070 1075 1084 O M 40 1158 ((00 1202 G7 r 1730 1735 1737 co o) r 1740 5569 8900 J 0 I GOLF J a PD PATROL PD PATROL PD PATROL FD ADMIN ADMIN PD INVEST/ MAJOR CRIMES FD ADMIN EQUIP RENTAL RECREATION STREET MAINT PARKS MAINT PD PATROL PD PATROL PD PATROL IPD PATROL PD PATROL PD PATROL IFD TRAINING RECREATION 11 W:\Shared Copy Only\toff Morton 2018 Auction Vehicles Exhibit A 1062, 2005 Club Car Carry All dump bed S/N: PG0548-575021 Value $2,000 1063, 1999 John Deere Turf Gator S/N: WOOTURF006659 Value $2,000 1064, 1999 John Deere Turf Gator S/N: WOOTURF006706 Value $2,000 1070, 1995 Kawasaki KZ1000P14 with spare parts 37,030 miles VIN: JKAKZCP2OSB513368 Value $1,200 1075, 1989 Kawasaki KZ1000-P8, with spare parts 57,715 miles VIN: JKAKZCP23KB506477 Value $1,200 1 13 2018 Auction Vehicles Exhibit A 1084, 2008, Honda Goldwing GL1800 93,691 miles VIN: 1HFSC47H28A711696 Value $2,800 1101, 1999 Chevy Lumina 86,869 miles VIN: 2G1WL52K1W9277843 Value $1,200 14 1133, 2000 Ford Taurus Wagon 56,591 miles VIN: 1FAFP5820YG167704 Value $2,000 1151, 2005 Ford Taurus 129,340 miles, needs transmission VIN: 1FAFP53195A120631 Value $800 1158, 2005 Ford Taurus 75,836 miles VIN: 1FAFP53215A12063 Value $2,200 2 2018 Auction Vehicles Exhibit A 1166, 2001 Chevy Impala 102,921 miles, transmission input shaft seal leak VIN: 2G1WF55K219289981 Value $1,000 1202, 1998 Ford Club Wagon 30,183 miles VIN: 1FBSS31L4WHB36918 Value $2,700 1213, 1988 Chevy % ton Pickp dump 10,896 miles VIN: 1GBGR34J7JJ132634 Value $3,000 1215, 1996 Ford F250 dump 100,809 miles VIN: 2FTHF25G1TCA48655 Value $2,800 1730, 2010 Ford Crown Victoria, 94,156 miles VIN: 2FABP7BV6AX136700 Value $1,800 1735, 2011 Ford Crown Victoria VIN: 2FABP7BV2BX177195 Value $1,800 2018 Auction Vehicles Exhibit A 1737, 2011 Ford Crown Victoria VIN: 2FABP7BV6BX177197 Value $1,800 1738, 2011 Ford Crown Victoria 90,700 miles VIN: 2FABP7BV8BX177198 Value $1,800 1739, 2011 Ford Crown Victoria 100,262 miles VIN: 2FABP7BVX177199 Value $1,800 16 1740, 2011 Ford Crown Victoria 98,971 miles VIN: 2FABP7BV2BX177200 Value $1,800 5569, 2007 Ford Expedition XLT 144,631 miles VIN: 1FMFU16567LA84191 Value $1,800 8900, 2006 Ford E450 21 -Passenger Bus, 29,079 miles VIN: 1FDXE45S16DA62361 Value $9,000 4 Transportation & Infrastructure Committee Minutes July 9, 2018 B. Resolution: Sale of Two Vehicles Staff is seeking Council approval of a resolution that would surplus a 2007 Ford Crown Victoria and a 2005 Honda GL1800 motorcycle and authorize the sale to the Town of Winthrop, WA in the amount of $4,721.00. Selling the two police vehicles to another municipality saves the City the cost of stripping the police lighting and equipment, estimated at around $3,504. UNANIMOUS APPROVAL. FORWARD TO JULY 16, 2018 REGULAR CONSENT AGENDA. C. Resolution: Surplus City Eauipment * Staff is seeking Council approval of a resolution that would authorize the sale of 22 pieces of surplus equipment. All are fully depreciated and currently valued at $47,300.00. Proceeds are returned to the corresponding department. UNANIMOUS APPROVAL. FORWARD TO JULY 16, 2018 REGULAR CONSENT AGENDA. D. Memorandum of Agreement: 53rd Avenue South (South 144th Street to South 137th Street) Staff is seeking Council approval of a Memorandum of Agreement with Comcast for construction cost sharing to underground the Comcast Cable Communications system on the 53rd Avenue South Project. The project design team worked with utility providers to incorporate their system requirements and design into the project. The costs for the City to install Comcast facilities will be reimbursed by Comcast based on the different components of the system and the total cost to be reimbursed is estimated to be $97,450.91. This agreement benefits both parties as it would be inefficient to use separate contractors. UNANIMOUS APPROVAL. FORWARD TO JULY 16, 2018 REGULAR CONSENT AGENDA. Miscellaneous: Sea Tac Airport Study Budget Proviso Staff updated the Committee on the status of the 2019 Budget Proviso for the SeaTac International Airport Impact Study. Since the Committee was last briefed on June 25, the City of Federal Way has agreed to contribute its share based upon the population distribution, although this has not been formalized in writing yet. Staff will brief the full Council and ask if there is support for Tukwila's contribution of $14,445.61 assuming Tukwila will give input into the scope as well as maintain an independent relation with the Department of Commerce. The City of SeaTac will serve as the fiscal agent on this project. FORWARD TO COMMITTEE OF THE WHOLE. E. Change Order: 42nd Avenue South Phase III and Gilliam Creek Culvert Replacement Staff is seeking Council approval of Change Order No. 3 with Active Construction, Inc. (ACI) in the amount of $2,428,504.03 for the 42nd Avenue South Phase III and Gilliam Creek Culvert Replacement Projects. If approved, this change order will resolve all outstanding claims and disputes arising from unexpected issues such as excessive ground water, utility conflicts, and weather. These challenges have resulted in construction delays and overruns, but substantial completion is expected to remain close to the originally planned date this Fall. Change Order No. 3 was agreed to by all parties following much negotiation, and represents a "Cost Plus" philosophy which means the contractor will be paid the true cost as well as a percentage, in this case 14%, for their profit. Settling the project in this manner will save around $1 million. Funds for additional costs will come from the 104 Fund, Utilities, and Surface Water. Councilmember McLeod asked how the Surface Water fund will be impacted, and staff replied that there will still be money available for projects, although not as many as planned. Staff has already seen the benefit of this approach and communicating well with the contractor. UNANIMOUS APPROVAL. FORWARD TO JULY 9, 2018 COMMITTEE OF THE WHOLE. 17