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Home My WebLink AboutReg 2018-07-16 Item 6 - Contract - Gartner Technology for Research and Advisory ServicesCOUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by Mayor's review Council review 07/16/18 JT ; V K-1)1-\- ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date /1 Other - Mtg Date 7/16/18 Mtg Date SPONSOR ❑Council ❑Mayor ❑HR DCD Finance Fire /1 TS ❑Pe"R ❑Police I♦PW/ Court ITEM INFORMATION ITEM No. 6 1STAI'I' SPONSOR: JOSEPH TODD 1 ORIGINAL AGENDA. DAM: : 07/16/18 AGENDA ITEM TITLE Gartner Technology Research and Advisory Services CA.11::GORY ❑ Dircueeion Mtg Date ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date /1 Other -1 Motion Mtg Date 7/16/18 Mtg Date SPONSOR ❑Council ❑Mayor ❑HR DCD Finance Fire /1 TS ❑Pe"R ❑Police I♦PW/ Court SPONSOR'S Technology and Innovation Services would benefit by leveraging the capability of an SUMMARY information technology advisory service to provide: vendor research, contract review and analysis, benchmarking, advisory, and professional development to support the long-term strategy and execution of the City of Tukwila's Digital Transformation. Rl's\'II A IM BY ❑ C.O.W. Mtg. ❑ CDN Comm ❑ Trans &Infrastructure ❑ Arts Comm. DATE: 7/5/18 ►1 Finance Comm. ❑ Public Safety Comm. Comm. ❑ Planning Comm. CHAIR: QUINN ❑ Parks COMMITTEE RECOMMENDATIONS: SPoNsoR/ADmiN. COMMrri Technology and Innovation Services F Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE EXP1:NDIT'URE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ 92,000 $ $ Fund Source: TIS OPERATIONAL BUDGET Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 7/16/18 Informational Memorandum dated 7/5/18 (Updated after Finance Com. ) Gartner Contract with attachments Minutes from the Finance Com. meeting of 7/5/18 235 TO: FROM: BY: CC: DATE: SUBJECT: Gartner Contract (Updated after Finance Com. In strike-thru underlined format) City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDUM Finance Committee Joseph Todd (TIS) Joseph Todd & Joel Bush Mayor Ekberg July 05, 2018 ISSUE Technology and Innovation Services would benefit by leveraging the capability of an information technology advisory service to provide: vendor research, contract review and analysis, benchmarking, advisory, and professional development to support the long-term strategy and execution of the City of Tukwila's Digital Transformation. BACKGROUND Technology and Innovation Services is seeking unbiased external guidance to help make contextualized decisions on TIS long term strategy and critical initiatives. This includes: • Mitigating product decision risk by leveraging vendor research to ensure we select the right partners, products, terms, and pricing. • Using industry and government wide best practices to improve and accelerate change in the organization. • Networking with qualified peers who can help uncover innovative approaches to complex issues. • Leveraging a single source of knowledge and insight focused on City and department level IT challenges and service delivery in their context. • Utilizing the shared knowledge of a community of technology advisors that are focused on the deployment and execution of IT in government and private industry. DISCUSSION Technology Innovation Services researched 4 information technology advisory firms which included: Gartner, Inc., Info -Tech Research Group, Forrester, and Tech Target. After reviewing the listed services, TIS selected Gartner due to the robustness of its 237 INFORMATIONAL MEMO Page 2 research and advisory service, ability to do contract and best practice review, and provide knowledge networking with industry leaders. In our review we also found the existence of a master contract with the Washington State Department of Enterprise Services (# 05712: for Gartner IT Research and Advisory Services). By utilizing Gartner services, TIS intends to add value to the overall City IT capability by leveraging Gartner's contract review processes and tools, while also utilizing Gartner's advisement on industry standard technology solutions, which will reduce risk and overall cost on new technology proposals. Technology and Innovation Services will come back to council in 6 months and show quantitative and qualitative ROI for the City's key technology initiatives and Gartner services. FINANCIAL IMPACT 6 months promotional pricing - $39,137.50 Option to purchase 7 months - $53,121.83 13 -month contract = $92,259.33 RECOMMENDATION The Committee is being asked to approve the attached contract under consideration and forward to the July 16th Regular Meeting Consent Agenda. ATTACHMENTS Gartner contract using the City of Tukwila standard contract for services template. 238 W:12018 Info Memos\Gartner_InfoMemo_Draft_for_07_16_18.doc Purpose This document was created to provide extra context for the renewal of the City of Tukwila's Gartner Executive Programs Membership. The first 6 months of this contract starting on January 1S`, 2018 and ending on June 30th, 2018 was billed for a total of $39,137.50. The option to renew this contract on July 1S`, 2018 for a 7 month term will incur a total of $53,121.83. For any remaining questions or concerns, please do not hesitate to e-mail your Account Manager. My contact information is below. Rob Jones, City of Tukwila Account Manager Rob.jones@gartner.com 253-256-9431 239 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES Contract Number: This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter optional municipal code city hereinafter referred to as "the City," and Gartner, Inc. , hereinafter referred to as "the Contractor," whose principal office is located at 56 Top Gallant Rd, Stamford, CT 06902 WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed 92259.33+tax at a rate of N/A . 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing July 1st , 2018 , and ending January 31st , 2019 , unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. CA Revised December 2016 Page 1 of 4 241 6. Indemnification. The Contractor shall defend, indemnify and hold the Public Entity, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the Public Entity. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile liability insurance shall cover all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products -completed operations aggregate limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products -completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide a per project general aggregate limit using ISO form CG 25 03 05 09 or an equivalent endorsement. There shall be no exclusion for liability arising from explosion, collapse or underground property damage. The City shall be named as an additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured -Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing at least as broad coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. CA Revised December 2016 Page 2 of 4 242 B. Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. D. Verification of Coverage. Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Contractor shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance coverage and limits required, if any, to be obtained by subcontractors, which determination shall be made in accordance with reasonable and prudent business practices. F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, within two business days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. 9. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. 10. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation, the presence of any disability, or any other protected class status under state or federal law, in the selection and retention of employees or procurement of materials or supplies. CA Revised December 2016 Page 3 of 4 243 12. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. 14. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. 15. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk, City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 16. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this day of , 20_ CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor ATTEST/AUTHENTICATED: By: Printed Name and Title: Rob Jones --Account Exect Address: Seattle, WA 98121 City Clerk, Christy O'Flaherty Seattle, WA 98121 APPROVED AS TO FORM: Office of the City Attorney CA Revised December 2016 Page 4 of 4 244 Gartner. Exhibit A Client Initials: SERVICE DESCRIPTION Attachment to the Service Agreement EXECUTIVE PROGRAMS MEMBER Executive Programs Member (the "Service") is designed for the most senior technology executive in the organization, typically the CIO. This Service provides the client with (i) an ongoing advisory relationship with Gartner and (ii) a thinking partner to contextualize Gartner insights. DELIVERABLES Client may designate one (I) Licensed User, referred to herein as "Member," who may access the Deliverables listed below. • Assigned Service Delivery Team • Value Reviews • Access to Analysts • Symposium/lTxpo® with Executive Programs VIP access • Executive Programs Events • Peer Networking • Gartner for IT Leaders Research and Related Content • IT Key Metrics Data • Executive Programs Research and Related Content • Talking Technology Series ADDITIONAL DEFINITIONS OF DELIVERABLES 1. Assigned Service Delivery Team An Executive Partner with past experience in senior technology executive roles and an Executive Client Manager will serve as the Member's primary points of contact. They will help define and develop individualized strategies based on their priorities and initiatives ("Member Agenda"). The Member may interact on a monthly basis with the Executive Partner and Gartner to ensure ongoing engagement and delivery of value. Interactions may include: Strategy Meetings, analyst interactions, local events, Symposium attendance, peer networking interactions, or Executive Partner teleconferences or meetings. Strategy Meetings between the Member and by invitation of the Member, one or more of the Member's peers (typically the CEO, CFO, CXO, et al.), and the Executive Partner may be to review and apply Executive Programs Research, the annual Executive Programs CIO Agenda, or other relevant content, provide advice on issues of relevance to Member and/or to drive the Member Agenda. 2. Value Reviews The Executive Partner will periodically conduct Value Reviews with the Member against the Member Agenda. 3. Access to Analysts Analyst Inquiry — Provides access to Gartner Analysts associated with this Service. Participation is limited to the Gartner Analyst and the Member. inquiry topic may be any area of Gartner -covered Research so long as the purpose is to advance the Member Agenda. Prioritized Analyst Scheduling—The Member is entitled to prioritized scheduling for Analyst Inquiry and l -on -I sessions at Symposium/ITxpo. 4. Events Attendance at Symposium/ITxpo — One (l) complimentary, nontransferable invitation to attend Gartner Symposium/ITxpo, including standard Symposium entitlements plus Executive Programs VIP access. Service Description: Executive Programs Member, Version 4.0, April 2017 — Page 1 <J i 245 Gartner. Client Initials: Executive Programs Events — Complimentary, nontransferable invitation to attend local content - based Gartner Executive Programs Events, including regional CIO Leadership Forums, where available. As part of the registration process, you will receive access to Gartner Events Terms & Conditions containing legal disclosures specific to your Event experience. 5. Peer Networking Peer Directory — Access to searchable directory of senior technology leaders and CEOs. Online Forums — Access to virtual discussions of common issues among peers on gartner.com, including a private forum exclusive for Executive Programs Members and Leaders. Offline Meetups — Access to designated program lounges at Symposium Facilitated Networking — Executive Partner will, upon request, arrange meetings or conference calls with peers around a specific topic to discuss best practices or areas of expertise. 6. Gartner for IT Leaders Research and Related Content— Includes Gartner Core IT and Role -specific Research; diagnostic tools, templates, and case studies; Weekly Picks and News Analysis; and webinars featuring Gartner Analysts. 7. IT Key Metrics Data — Provides performance metrics on trends in IT spending and staffing, unit costs, and performance measures across critical IT domains. 8. Executive Programs Research and Related Content Research Reports — Up to 12 (twelve) Reports per year, covering Gartner -selected topics on areas where business and IT intersect (Schedules are approximations and are dependent on the publication schedule of relevant Research). Includes associated tools and teleconferences hosted by Executive Programs Research Report authors to discuss topics of their Research Reports. Business Research and Related Content — Targeted to ClOs, CFOs, and other business executives. 9. Talking Technology Series — Analyst commentaries on the latest IT topics in a monthly audio program that can he accessed via gartner.com or downloaded to an MP3 device. ADDITIONAL TERMS & CONDITIONS Use of the Service is governed by the Gartner Usage Policy (formerly known as the Usage Guidelines for Gartner Services) and the Gartner Copyright and Quote Policy, which are accessible on the Policies section of gartner.com. Service Descnprion: Execurive Programs Member. Version 4.0, April 2017 — Page 2 of 2 246 Exhibit -B Gartner, Inc. Service Agreement for CITY OF TUKWILA ("Client") This Service Agreement (-SA") is between Gartner, Inc. of 56 Top Gallant Road, Stamford, CT 06904 ("Gartner") and Client of 6300 Southcenter Blvd. Tukwila. WA 98188-2544. ("Client"), and includes the Master Client Agreement (T05 -TSD -329) between Gartner and Client or Client's parent or affiliate dated MAY -2005 the terms of which are incorporated by reference. and all applicable Service Descriptions. This SA constitutes the complete agreement between Gartner and Client. Client agrees to subscribe to the following Services for the term and fees set forth below. 1. DEFINITIONS .AND ORDER SCHEDULE: Services are the subscription -based research and related seraices.putehase'd byElient in the Order Schedule below and described in the Service Descriptions. Service Names and Levels ol'Access are defined in the Service Descriptions. Gartner may periodically update the navies and the deliverables for each Service. If Client adds Services or upgrades the level of service or access, an additional Service Agreement will be required. Service Descriptions describe each Service purchased, specify the deliverables for each Service, and set forth any additional terms unique to a specific Service. Service Descriptions for the Services purchased in this SA niay be viewed and downloaded through the hyperlinks listed in Section 2 below or niay be attached to this SA in hard copy, and are incorporated by reference into this SA. Service Name I.evel of Access Quautih' Name of tser Contract Contract Annual Fee Total Fee Terni Start Terni End to be Licensed USD USD Date Date t:xecutive Programs Member 1 Joseph Todd O1 -JAN -2018 30 -JUN -2018 $78,275.00 $39,137.50 Tenn Total (Excluding applicable taxes) $39,137.50 • "Fatal Services: (Excluding applicable taxes) S39,137.50 The pricing above is for purchase of more than one license resulting in an annualized saving of $9,847.00 which is a promotional price available to this Client on a one-time only basis. lfadditional licenses are not purchased by Client with any subsequent renewal. the pricing of the Executive Programs shall he at the then current single -user license price. 2. SERVICE DESCRIPTIONS: Service Name/ Level of Access Service Description URL Executive Programs Member http://sd.gartner.com/sd ep member.pdf 3. PAYMENT TERMS Gartner will invoice Client annually in advance for all Services. Payment is due 30 days from the invoice date. Client shall pay any sales, use, value-added, or other tax or charge unposed or assessed by any governmental entity upon the sale, use or receipt ol'Services, with the exception of any taxes imposed on the net income of Gartner. Please attach any required Purchase Order ("PO") to this SA and enter the PO number below. If an annual PO is required for multi-year contracts, Client will issue the new PO at least 30 days prior to the beginning of each subsequent contract year. Any pre-printed or additional contract terms included on the PO shall be inapplicable and of no force or effect. All PO's are to be sent to purchaseordersr gartner.com. This SA may be signed in counterparts. Gartner. Inc. - Service Agreement far use a Nh a blaster Client Agreement -Version 04/16 - Page 1 of.47 247 4. CLIENT BILLING INFORMATION Purchase Order Number Invoice Recipient Name 5. AIf11ORIZATION Client: CITY OF TUKWILA Billing Address Invoice Recipient Entail Invoice Recipient Tel. ,Io. Gartner, Inc. Signature Dane Signature. -Date Print !Vante and Title Print Nance and Title IF USING A DIGITAL SIGNATURE, PLEASE CONFIRM TIIE FOLLOWING AS A CONDITION OF CONTRACT EXECUTION: 1 By ticking this box, I agree that by affixing my digital signature hereunder I am attesting that: (i) this is my own personal legal signature; and (ii) I am a duly authorized signatory for my company. My signature verities that the information provided to Gartner hereunder is subscribed by me, under penalty of false statement and material breach or contract. 248 Gamer. Irtc. - Service Agreement for use with a Master Client Agreement - Version 04716 - Page 2 of 2 Exhibit B • Gartner, Inc. Service Agreement for CITY OF TUKWILA ("Client") This Service Agreement ("SA") is between Gartner. Inc. of 56 Top Gallant Road, Stamford. CT 06904 ("Gartner") on behalf of itself and all wholly-owned affiliates of Gartner. Inc. and Client of 6300 Southcenter Blvd, Tukwila. WA 98188-2544. ("Client"), and includes the Master Client Agreement (Washington State Master Contract No. 05712) between Gartner and Client or Client's parent or affiliate dated MAR -2018 the terms of which are incorporated by reference, and all applicable Service Descriptions. This SA constitutes the complete agreement between Gartner and Client. Client agrees to subscribe to the following Services for the term and fees set forth below. 1. DEFINITIONS AND ORDER SCHEDULE: Services are the subscription -based research and related services purchased by Client in the Order Schedule below and described in the Service Descriptions. Service Names and Levels of Access are defined in the Service Descriptions. Gartner may periodically update the names and the deliverables for each Service. If Client adds Services or upgrades the level of service or access, an additional Service Agreement will be required. Service Descriptions describe each Service purchased, specify the deliverables for each Service, and set forth any additional terms unique to a specific Service. Service Descriptions for the Services purchased in this SA may be viewed and downloaded through the hyperlinks listed in Section 2 below or may be attached to this SA in hard copy. and are incorporated by reference into this SA. Service Nanie Level of Access Ouantity Name of 1 ser Contract Contract Annual Ince Total Fee Tern Start Term End to be Licensed USD USD Date Date Executive Programs Member 1 ,Joseph Todd 01-JUL-2018 31 -JAN -2019 Term Total (Excluding applicable taxes) $53,121.83 Total Services: (Excluding applicable taxes) 553,121.83 Continuation of services beyond the current contract terns end date listed above will require a minimum contract term of 12 months, as per standard licensing policy. 2. SERVICE DESCRIPTIONS: Service Name/ Level of Access Service Description URL Executive Programs Member httn://sd.Qartner.com/sd en member.ndf 3. PAYMENT TERMS Gartner will invoice Client annually in advance for all Services. Payment is due 30 days from the invoice date. Client shall pay any sales. use, value-added, or other tax or charge imposed or assessed by any governmental entity upon the sale, use or receipt of Services, with the exception of any taxes imposed on the net income of Gartner. Please attach any required Purchase Order ("PO") to this SA and enter the PO number below. If an annual PO is required for multi-year contracts. Client will issue the new PO at least 30 days prior to the beginning of each subsequent contract year. Any pre-printed or additional contract terns included on the PO shall be inapplicable and of no force or effect. All PO's are to be sent to purchascorders,a gartner.com. This SA may be signed in counterparts. Gartner, lnc. - Service Agreement Jor use with a Master Client Agreement - Version 02/18 - Page 1 of ^ 9 4. CLIENT BILLING INFORMATION Purchase Order Number Billing . l ddress Invoice Recipient Name 5. AI TIIORIZATION Client: CITY OF TUKWILA Invoice Recipient Email Invoice Recipient TeL No. Gartner, Inc. Signature.' Date Signature/Date Print Name and Title Print :Name and Title IF USING A DIGITAL SIGNATURE, PLEASE CONFIRM THE FOLLOWING AS A CONDITION OF CONTRACT EXECUTION: 1 By ticking this box, I agree that by affixing my digital signature hereunder I am attesting that: (i) this is my own personal legal signature; and (ii) I am a duly authorized signatory for my company. My signature verifies that the information provided to Gartner hereunder is subscribed by me. under penalty of false statement and material breach of contract. 250 Gartner. Inc. - .Service Agreement for use with a :Vaster Client Agreement - i "ersion 02/18 - Page 2 of 2 Washington MCA and the City of Tukwila Exhibit C The purpose of this document is to state that the City of Tukwila is included in the Washington State Master Client Agreement number T05 -TSD -329 for Information Technology Research and Advisory Services. This agreement was signed between the State of Washington Department of Information Services and Gartner, Inc. and can be found by following the Zink below. Original MCA https://fortress.wa.gov/es/apps/contracting/05712c.pdf Contract Summary https://fortress.wa.gov/es/apps/ContractSea rch/ContractSumma ry.aspx?c=05712 For any remaining questions or concerns, please do not hesitate to e-mail your Account Manager. My contact information is below. Rob Jones, City of Tukwila Account Manager Rob.iones@gartner.com 253-256-9431 251 FINANCE COMMITTEE Meeting Minutes July 5, 20I8 - 5:30 p.m. - Hazelnut Conference Room, City Hall City of Tukwila City Council Finance Committee Councilmembers: De'Sean Quinn, Chair; Dennis Robertson, Kate Kruller Staff: David Cline, Christy O'Flaherty, Mia Navarro, Vicky Ca risen, Peggy McCarthy, Aaron Williams, Rick Mitchell, Wynetta Bivens, Gail Labanara, Jeff Friend, Jay Wittwer, Henry Hash, Joseph Todd, Joel Bush, Trish Kinlow, Laurel Humphrey CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:30 p.m. I. PRESENTATIONS 1I. BUSINESS AGENDA A. Contract: Gartner, Inc. for Information Technology Advisory Services Staff is seeking Council approval to renew a contract with Gartner, Inc. in the amount of $53,121.83 for information technology advisory services including vendor research, contract review and analysis, benchmarking, and professional development to support Tukwila's long- term technology goals. Tukwila has contracted with Gartner for these services since January 1, 2018 in the amount of $39,137.50 and is seeking Council approval of a seven-month renewal. Funding for the contract renewal is budgeted in Professional Services, and it is expected that these services will result in cost savings for the City. The Committee asked clarifying questions and requested that staff update the memo with additional detail on expected savings as well as return with a six-month report on savings. UNANIMOUS APPROVAL. FORWARD TO JULY 16, 2018 REGULAR MEETING AS NEW BUSINESS. B. Resolution Updating the 2012 Strategic Plan and Priority Based Budgeting Update Staff is seeking Council approval of a resolution that would amend the 2012 Strategic Plan to incorporate feedback collected from community members and City staff in 2018. Staff also briefed the Committee on the progress of the Priority Based Budgeting process. Departments have identified programs and allocated 2017 and 2018 budgets as a practice run. Once the Council adopts revisions to the Strategic Plan, staff can then score the programs against the strategic goals as well as an additional set of attributes recommended by the Center for Priority Based Budgeting and used by other cities. These program attributes will account for 25% of the scoring while the strategic goals will make up the other 75%. Departments will score their own programs, then validation will occur by peer review and administration approval. Department budgets will be presented to Council Committees starting in August, and then the full package presented to Council later this fall will include the results of the scoring process for Council consideration. UNANIMOUS APPROVAL. FORWARD TO JULY 9, 2018 COMMITTEE OF THE WHOLE. 253