HomeMy WebLinkAboutReg 2018-07-16 Item 7C - Reports - City Administrator and 2nd Quarter Work Plan UpdateTO:
City of Tukwila
Alcan Ekberg, Mayor
Mayor's Office - David Cline, City Administrator
The City of opportunity, the community of choice
Mayor Ekberg
Councilmembers
FROM: David Cline, City Administrator
DATE: July 11, 2018
SUBJECT: Report for July 16, 2018 Regular Council Meeting
The City Administrator Report is meant to provide the Council, staff and community an update on
the activities of the City and on issues that concern Tukwila. Please let me know if you have any
questions or need additional information about any of the following items.
I. Intergovernmental Update
• AWC Annual Conference: Mayor Ekberg and Councilmembers Hougardy and McLeod
attended the Association of Washington Cities Annual Conference held in Yakima June 27 -
29.
• SeaTac_Airport Budget Proviso: On July 2 Economic Development staff participated in a
meeting with the cities of Federal Way, Burien, Normandy Park, Des Moines and SeaTac with
the State Department of Commerce to discuss next steps in the Sea -Tac Airport Budget
proviso. All cities have agreed on a cost allocation based on population. An update was
provided to Council at the July 9 Transportation Committee meeting.
II. Community Events
• Family Fourth at Fort Dent: Approximately 2500-3000 people attended the Family 4th at
the Fort. The crowds enjoyed inflatables, face painting, live music, and food vendors. One
highlight was the last-minute addition of local Tukwila musician Biff Moss. Mr. Moss
rearranged his regular schedule to fill in at the event due to a last-minute cancellation. Mr.
Moss played a wide variety of music, including the National Anthem.
• Tukwila Village Community Celebration: The Tukwila Village Community Celebration is
scheduled for July 21 at 1:00 PM with a ribbon cutting ceremony at 2:00 PM.
• Upcoming See You in the Park Events: July 11 at Foster Park, July 18 at Riverton Park and
July 25 at Tukwila Park.
Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov255
City Administrator's Report
July 11, 2018
Page 2
111. Staff Updates
Public Safety
• Special Olympics Torch: The Special Olympics Torch Run across the US ended at the
Museum of Flight for the start of the Special Olympics Games being held in Seattle. Deputy
Chief Mitchell attended the ceremony at the Museum of Flight welcoming the law
enforcement officers/runners from all over the country who carried the Special Olympics
Torch. Commander Boyd and other officers provided a police vehicle escort for the runners as
they entered Tukwila.
Project Updates
• 42"d Ave Phase 111: Estimated Completion: November 2018
The base lift of asphalt has been paved between S 160th St and Southcenter Boulevard. 42nd
Ave S remains "Closed to through Traffic" during the contractor's work hours. The two
roadways will be open to through traffic when the contractor is not working. The contractor
continues construction of new sidewalks and driveways although there currently is not a
continuous pedestrian pathway for public use. We are continuing to maintain a non -ADA
compliant pedestrian path across the Gilliam Creek culvert area. Undergrounding electrical
and communications facilities is also continuing.
• 53rd Ave S: Estimated Completion: June 2019
Sewer, water, and new underground electrical vaults continue. Periodic one lane traffic
control should be expected with minimal delays.
• BAR Bridge Rehabilitation: Estimated Completion: December 2018
Contractor placed concrete in the barrier on the north side of the structure and plans to pave
the center lanes before bad weather. Project remains on schedule.
2018 Overlay & Repair: Estimated Completion: July 2018
Permanent pavement markings were installed on Southcenter Blvd last week. Paving is
completed on 58th Ave S and S 133rd St.
• Tukwila Village: The Tukwila Village Community Celebration is scheduled for Saturday, July
21st from 1:00 to 4:00 with a ribbon cutting program at 2:00. SHAG is donating lots of good
food and live music. SHAG and the City are also partnering with Kona Kai, King County
Library System, the Tukwila School District, and a dozen other service providers to have fun
activities for kids and teens.
Boards and Commissions
• Arts Commission: No vacancies.
• Civil Service Commission: No vacancies.
• Community -Oriented Policing Citizens Advisory Board: Vacant Position: Student
Representative.
• Equity & Social Justice Commission: Vacant Positions: Position #2 Education Representative
and Student Representative. Application received.
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Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
City Administrator's Report
July 11, 2018
Page 3
• Human Services Advisory Board: Vacant Positions: Position #4 Resident and Position #6
Business Representative. Appointment recommendations scheduled for August 6, 2018.
• Landmark Commission: No vacancies.
• Library Advisory Board: Vacant Positions: Position #7 Resident and Student Representative.
• Lodging Tax Advisory Committee: Vacant Positions: No vacancies.
• Park Commission: Vacant Positions: Position #4 Resident and Student Representative.
• Planning Commission: No vacancies.
IV. Responses to Council/Citizen Inquiries
Date of
Inquiry
Inquiry
Response
July 2, 2018
Council
Meeting
Councilmember Kruller inquired about
what are otherjurisidictions'
experiences as it relates to construction
of projects similar to Tukwila's Public
Safety Plan.
Afull response was provided in a separate
memo. A short summary is that there are
jurisdictions which have completed multiple
projects within a similar schedule. The
jurisdictions have completed constructed with
and without voter approved funding.
Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov
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2018 Quarter 2 Workplan Update
Q2 Accomplishments
PC work session and hearing on the TIB updates planned for 4th quarter.
Averaging 200 to 230 users a month on public wifi expanding to next block'
146th from 144th
Technology Academy kicks of with support from Esri, Microsoft, and
Bettyblocks and in partnership with the Tukwila School District, Classes run
from July 9th to August 20th.
Total Hours and tickets for the first two months of the 2nd quarter are: 89
hours worked, 42 speeding infractions, and 191 total infractions. The stats
for June 2018 is not yet available as of this date (7/6/18)
Moving forward with abatements, resolving long term cases.
101 issues reported and addressed
On 6/25/18 the base lift of asphalt was installed on 42nd Ave S between
Southcenter Blvd and 5 160th St. Culvert is substantially complete and
sidewalks, driveways, and undergrounding continues.
Sewer, water, and new underground electrical vault installation continues.
!Periodic one lane traffic control should be expected with minimal delays.
RCO preliminary grant has been submitted, final grant paperwork is due
7/6/18.
The Municipal Arts Plan was approved by City Council on 5/21/18.
Implementation will begin in Q3.
Physical completion on 6/6/18. Working on remaining documentation for
final payment with close out to follow.
Annual amendments adopted.
'Completed.
1On hold.
Processed the work order with King County to proceed with the deck repairs.
Work is scheduled for 3rd Quarter.
'Updated forms and procedures, beginning public outreach/education. 1
Discussions ongoing at Transportation and Infrastructure Committee
meetings. Currently no funding.
Event plans are being finalized and each event has been promoted to.
residents living in the area of each park (direct mail postcards), as well as
general event information about these events to the entire community.
Completed.
Q1 Accomplishments
Drafting of new zoning code uses and standards is proceeding and staff is
working with consultants on the rechannelization project.
Deployed first zone in January seeing heavy utilization
Total Hours, and Tickets issued for 1st quarter are: 103 hours worked, 84
speeding tickets, 149 total tickets.
Radar speed signs located at Thorndyke Elem, 58th Ave S/S 144th St, 42nd
Ave S Ped Bridge, 42nd Ave S Bridge (load}, S 200th St Bridge (bump).
Rental housing renewals nearly complete, 2 vacant structures demolished, 70
cases opened and 37 closed. _
52 issue reported and addressed
Gilliam creek culvert instated and a pedestrian path was opened on 4/24/18.
Undergrounding, gas, and other street improvements ongoing.
SCI Infrastructure began work on 4/9/18 with sewer and water upgrades to
be the main focus through June.
Duwamish Gardens completed and accepted by Council 3/5/18. King County
is working on design of Chinook Wind. City staff applying for RCO grants.
The draft Municipal Arts Plan has been prepared and wit be presented to
CDN on 4/24/18 (tentatively scheduled for C.O.W. 5/14, Reg 5/21).
Traffic signal instated. S 144th St has two punchlist items to be completed
before physical completion in May 2018.
(Tree code adopted, ADU update underway, Ryan Hill study completed
Completed in 2017.
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Girder tops replaced in 2017. Deck repairs scheduled for Summer 2018.
Painting will not take place in 2018 as funding being applied to 5 196th St
bridge repairs.
'Tree code adopted, landscape adopted in 2017
Ongoing, unsuccessful for grants in 2016,
Completed Q1 2018.
Summer neighborhood event series are currently being planned for Foster
Park (7/11/18), Riverton Park (7/18/18), and Tukwila Park (7/25/18)
Completed and accepted by Council 3/5/18.
Resource 1
David Cline
David Cline
Jack Pace
Joseph Todd,
Henry Hash
Bruce Linton
Henry Hash
Jack Pace
Rachel Bianchi
Henry Hash
Henry Hash
Henry Hash
Rick Still
Rick Still
Henry Hash
Jack Pace
Rick Still
'Henry Hash
Henry Hash
'Jack Pace
Henry Hash
'Rick Still
Henry Hash ,
Task Name
Goal 1 - A community of inviting neighborhoods and vibrant business
districts
Priority 1 Cultivate safe, attractive and welcoming neighborhoods
TIB Plan and zoning update
City Wide Wifi
Tukwila Technology Academy
SPRINT
Enhanced Code Enforcement
Tukwila Works
42nd Ave 5 S Phase III Residential Improvements
53rd Ave 5 Residential Improvements
I Duwamish Gardens/Chinook Winds
Municipal 1% for art program
5 144th St Phase II (42nd Ave S/S 144th St Traffic Signal)
' Comprehensive Plan Implementation
1 Duwamish Hill Preserve Phase II
1 BNSF Intermodal Facility Access implementation
5 119th St Pedestrian Bridge Repair and Painting
1 Update Landscape and Tree Ordinances
TIB & S 142nd St. crosswalk, S 140th St Intersection Improvements
Dog Park
See You in the Park
Cascade View Safe Routes to School Phase II
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Q2 Accomplishments 1
!HealthPoint continued needs assessment and project scoping.
IA request for proposals was drafted. Will be issued in July.
Community celebration scheduled for 7/21/18. Continued forming
community organization.
Developer is arranging financing. Plan to sign a Purchase and Sale agreement
in 2018. Expect to close escrow in early 2019.
Ribbon cutting held 6/22/18. Negotiations underway with contractor and
handrail issues continue to be resolved.
Washington Place has received C of 0, Broadstone Baker project under)
construction.
All three bridges substantially completed by 6/30/18 and contractor has
completed the punchlist. Final payment and closeout to follow.
Ribbon cutting held 6/22/18.
Q1 Accomplishments
HealthPoint is conducting a needs assessment and project scoping.
Council authorized sale process which will occur this summer.
Land sale was completed in 2017. New residents started moving into Building
D on April 29, 2018. Community celebration scheduled for 7/21/18.
Developer is arranging financing. Plan to sign a Purchase and Sale agreement
in 2018.
Pedestrian Bridge open. Contractor installing handrails and landscaping.
Completion expected in May 2018.
Washington Place nearly complete
Beacon completed, Zepp scheduled for final work with bridge closure on
5/11/18, and Grady is expected to have steel brackets installed by 5/5/18.
Hotel and apartments will open in May.
Resource
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Derek Speck
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Task Name
{Priority 2 Promote dynamic urban environments
Motel Sites Redevelopment
1 Traveler's Choice Motel Site
Tukwila Village Phase 1
Tukwila Village Phase 2 and 3
Southcenter Pedestrian Bridge
Southcenter Plan Implementation
Major Maintenance on Three Bridges
Washington Place Opening 1
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Q2 Accomplishments
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10 internships filled; students to begin work on July 4, 2018
Ongoing coordination
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Continued pet licensing and oversight of volunteer who does outbound calling to citizens
regarding licensing. Facilitated contact with Parks and Recreation for off -leash dog park
signage; worked with Finance to utilize utility drop box for RASKC documentation.
'Rental housing inspections ongoing
'Staff attending the Regional Affordable Housing Task Force meetings
ADU review continued by Council. Public outreach and PC hearing on short term rentals
66 hours on technical assistance, grant writing and MHR service delivery
'All Utility discounts for the City have been identified
507 individual contacts for services in Q2
Q1 Accomplishments
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Positions posted; direct outreach at Foster High School
[Land use approvals and building permits issued in 2017
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Continuing to attend meetings
Tukwila is the consistent meeting place for the regional agencies working
with RASKC.
'Rental housing inspections ongoing
'Presentation at CD/N and staff attending meetings
ADU and short term rental policy brought to Council
52.5 hours on technical assistance and MHR service delivery
'All Utility discounts for the City have been identified
566 individual contacts for services in 01
Resource 1
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Rachel Bianchi
Rachel Bianchi
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Stacy Hansen
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Task Name
Goal 2 — A solid foundation for all Tukwila residents
Priority 3 - Leverage effective partnerships and collaboration
'Continued partnership with Tukwila School District
'Internship/Job Shadow Program
TSD Capital Plan
Highline Schools
'SCA, PSRC, AWC, NLC
Local and regional governments
King County -Cities Collaboration (K4C)
RASKC (Regional Animal Control Services of King County
' Priority 4 Encourage healthy, safe and affordable housing
Housing Conditions
'Housing regional consortium
Implement Housing Element of Comprehensive Plan
Minor Home Repair Program
'Utility Discounts
[Connect residents to social services
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2018 Quarter 2 Workplan Update
L Q2 Accomplishments
A Council workshop was conducted to deliberate and the Council selected a financing plan
and project scope alternative for the Public Safety Plan, Option D-20. The Public Works
Shops $20 million bond issue is scheduled for July 31, 2018.
(Will start later in year.
Funding marketing events listed below. Southcenter 50 Facebook page is active.
Continued ongoing relationship.
Held ribbon cuttings for new bridge, Alliance, and Hotel Interurban. Westfield celebration)
set for 7/31. Rave Green run set for 9/15 and RenCon for 9/15-9/16
Continued participation. Soundside launched a property search web tool.
PC recommendation on TSO standards presented to Council
On hold for Boeing draft I
Sliplining contract has been awarded and is scheduled for Sept 2018. Design of next phase
ongoing.
Contractor placed concrete in the barrier on the north side of the structure, Contractor is
aiming to pave the center lanes before bad weather. Contractor remains on schedule.
Will perform outreach as time permits.
Q1 Accomplishments
A financial framework was developed to model funding scenarios and options for
the Public Safety Plan. The framework has been discussed with the Finance
Committee in relation to assist them with decisions on the Public Safety plan
funding, scope and timing.
(Will start later in year,
Holding regular meetings. Planning celebrations for Southcenter 50,
Continued ongoing relationship.
2018 marketing is focused on Southcenter 50. The Southcenter 50 Facebook
page is active. Westfield is hosting their main event on 7/31/18. Other events
are being planned.
Continued participation.
Working to adopt residential standards for TSO
Met with Boeing re update
CBD Sanitary Sewer Rehabilitation is ongoing for design and construction in
2018.
Ongoing, lane closures will shift again in May 2018.
Business outreach is focused on the Public Safety Plan.
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Peggy McCarthy
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Brandon Miles
Derek Speck
Brandon Miles
Brandon Miles
(Jack Pace
Jack Pace
Henry Hash
Henry Hash
Derek Speck
Task Name
[Goal 3 — A Diverse and Regionally Competitive Economy
Priority 5 - Maximize Tukwila's significant economic strength
Planned Capital Funding
Economic Development Plan
Lodging Tax Advisory Committee
Seattle Southside Chamber
Southcenter Marketing Partnership
Soundside Alliance for Economic Development
Tukwila Valley South
EDuwamish Corridor EIS Update
Central Business District
Infrastructure Investments
Boeing Access Road over BNRR Bridge Rehabilitation
Enhanced Business Community Outreach
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2018 Quarter 2 Workplan Update
Q2 Accomplishments 1
Property acquisition ongoing; agreements made with six businesses; funding gap strategy
identified and agreed to by Council; ongoing design of FS 51 and the Justice Center.
Staff continues to work through minor challenges and opportunities to optimize the...
software to streamline efficiencies for both customers and staff, In 02 we implemented,
online registration and automatic payments for our summer camp participants. This.
resulted In 150 automatic payments occurring each week and easing the burden for both,
patrons and staff _
Continue annual digitization/inclusion of DCD Development and Land Use Permits to'
include new record series of high retrieval SEPA records. New collaboration with Public
Works to begin migration of high retrieval as -built records into the system.
Online Reporting went live. The Justice integration is progressing well.
Continued build out of Laserfiche as Electronic Content Management system at no
additional cost to the City for development of online Public Records Request portal, to
include management of the files thru the life -cycle of the record series. JLARC reporting
components will also be included. Vendor is using our system in their DEMO to other
agencies.
Compilation of City-wide data from all departments for 18 metrics assigned by the State
was undertaken in our office. Development of tools to standardize data quality across.
departments was undertaken and culled, with City-wide numbers calculated and
submitted by the 7/1/18 deadline. This will be an annual process.
95% completed, should be ready to implement Telestaff software program in Aug 2018. 1
Continue to work with Superion to resolve issues
Rolled out collector, ipads for Lucity have been delivered to front line employees, ESR'
supported technology Academy by providing 500 education licenses for students. DCD
utilizing online environment for transportation walkability study.
Implementation of Blue Beam should occur in August
Moved all police and fire vehicles to FirstNet, Have acquired and deploying tablets to fire
apparatus as part of the public safety plan
Departments started allocating 2018 budgets to programs. Files were set up to
accommodate the 2019-2020 budget allocation to program process.
The fire and park impact fee legislation was completed and approved by Council in May
2018 without execution of the BERK contract extension.
Reserve policy has been met for all funds.
Coordinated creation of updated videos for each component of the "Act" for on-going
training needs of elected officials and new Boards and Commissioners to meet the legal
requirements.
Task Name 1 Resource 1 Q1 Accomplishments
Goal 4— A High Performing and Effective orpnftetlon 1David Cline 1
Priority 6 - Ensure organizational effectiveness and responelhke financial 'David Cline
stewardship
Implement Public Safety Plan Rachel Bianchi Property acquisition for all projects; ongoing design of FS 51 and Justice Center; developing
strategies to address funding gap
Enhanced community reporting and online services:
P&R Membership and Room Management Software Rick Still Implementation for the PerfectMind software continues. More online accessibility
features have been released. Patrons can register for most all programs online and
reserve small meeting rooms along with racquetball times. For large rooms, they can look
at the availability online but contact staff to reserve. Minor trouble -shooting continues.
Tukwila Land Use and Building Permit files dating back to 1958 available online in the City's
Digital Records Center, keyword searchable with 24/7 access by the public. (over 1.2
million records)
Only two interfaces remaining (Online Reporting and Justice interface), all other interfaces
have been completed. System is fully implemented within the Police Department.
Development for continued online transparency of City records to the public.
Became effective in 2nd Quarter 2018.
Acquired and implementing work force Telestaff the new fire staff scheduling system.
On site assistance from Superion
Acquired enterprise license agreement, rolled out homeless interaction app for PD CPT,
rolled out ArcGIS online to users, integrating GIS with Lucity asset management service.
TBD on hold until we complete the upgrade and stabilization of Trakit and e-Trakit
Deployed all laptops to end users, updating our mobile data and calling plans to First Net
for first responders and essential staff, deployed tablets to frontline staff for use with
Lucity asset management, setup and implemented express route for move to the cloud,
acquired Ruckus backbone switches for replacement of end of life Cisco chas
Most departments have completed allocating 2017 budget to programs. Departments that
have completed 2017 allocation will receive 2018 worksheets in the next week or so.
The fire and park impact fee legislation will be presented to the Finance Committee at the •
April 17th meeting.
Reserve policy has been met for all funds.
Training for elected officials on Open Meetings, Records Retention and the Public Records
Act mandated by the Open Government Training Act
BChristy O'Flaherty
Nora Gierloff Russell
etteridge
Bruce Linton, Joseph
Todd
Christy O'Flaherty
Joseph Todd
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Todd
Jack Pace,
Joseph Todd
Joseph Todd
Jack Pace,
Joseph Todd
Joseph Todd
Vicky Carlsen
Peggy McCarthy 1
Christy O'Flaherty
GET -IT (Government Electronic Technology Initiative for Tukwila)
Police records management
Laserfiche Rio
JLARC` required data reporting requirements for Public Records Requests ('Washington
State Joint Legislative Audit and Review Committee)
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Blue Beam
Technology infrastructure investments
Performance measures/budget process
Review and update impact fees
Continue to meet financial reserve policy
Open Government Training Act
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2018 Quarter 2 Workplan Update
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Notifications sent out - Night Out is set for August 7.
Eight current connectors; meeting monthly through a civic academy format
Ongoing {1
No action; next edition to be completed in Fall/Winter
Ongoing
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Ongoing as noted in 01.
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No further action
Ongoing as noted in 01.
Ongoing as noted in 01.
The Community Liaison Team completed training on cultural competency for the
department with cooperation from the International Rescue Committee. The Community
Liaison Officer (CLO) also conducted a diaper drive for families at Cascade View Elementary.
The CLO was also involved in community meetings in various neighborhoods. He remains
involved in solutions to issues involving homelessness
(Calendar was distributed.
Staff from our office (Ana Le) has stepped in to be the SnackPack Program liaison for the City
for donation requests.
Attended blockwatch meetings on 4/17/18 at Villages at South Station, on 5/29/18 at Foster
Point, a community meeting regarding speeding on S. 148th St. On 6/13/18 and another
community meeting at Duwamish Curve on 6/19/18
Q1 Accomplishments 1
No activity in 01, activity starts in Q2
Recruitment of new Connectors; ongoing programmatic work
Ongoing
Spring/Summer edition completed
Ongoing
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Park staff continue to work with community members on issues and opportunities
related to neighborhood parks.
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(Delivered to Council on time
P&R staff continue to follow policies and introduce programming developed as part
of the PICH Grant and Healthy Tukwila initiative.
Green Tukwila work parties have been scheduled for 2018, Staff continue to build
volunteer base and foster relationships with forest stewards.
The Community Liaison Officer is training the department on cultural competency.
CLO is also working with the IRC, La Raza, Tukwila Schools and other organizations
to build bridges to our diverse community.
1Staff is drafting a summer special events calendar for distribution in late May.
Integration with School District and their partners to provide essential nutrition to
students.
Sent out information for the Community Police Academy in early February, with
application forms. First class of community Police Academy held on March 7th.
Completed three community engagements (blockwatches) as part of our
community engagement strategy during 1st quarter.
Resource
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David Cline
Bruce Linton
Mia Navarro
Rachel Bianchi
Rachel Bianchi
Rachel Bianchi
Rachel Bianchi
Rachel Bianchi
Rachel Bianchi 1
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(Rachel Bianchi
(Rachel Bianchi
Rick Still
Rick Still
Bruce Linton
_
Christy O'Flaherty
Bruce Linton
Task Name
'Goal 5 — A Positive Community Identity and Image Economy
Priority 7 - Foster civic pride and an informed community
Night Out Against Crime
Community Connectors
TukTV
Hazelnut
Tukwila Reporter
Facebook & Twitter
1 Enhanced website
E -Hazelnut
Park Watch
Community calendar
City annual report
Healthy Tukwila
Green Tukwila
Police Dept. Community Liaison Team
Special events calendar
SnackPack Program and School District Collaboration
Ongoing support of block watches
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