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HomeMy WebLinkAboutReg 2018-07-16 Item 7C - Reports - City Administrator and 2nd Quarter Work Plan UpdateTO: City of Tukwila Alcan Ekberg, Mayor Mayor's Office - David Cline, City Administrator The City of opportunity, the community of choice Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: July 11, 2018 SUBJECT: Report for July 16, 2018 Regular Council Meeting The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. I. Intergovernmental Update • AWC Annual Conference: Mayor Ekberg and Councilmembers Hougardy and McLeod attended the Association of Washington Cities Annual Conference held in Yakima June 27 - 29. • SeaTac_Airport Budget Proviso: On July 2 Economic Development staff participated in a meeting with the cities of Federal Way, Burien, Normandy Park, Des Moines and SeaTac with the State Department of Commerce to discuss next steps in the Sea -Tac Airport Budget proviso. All cities have agreed on a cost allocation based on population. An update was provided to Council at the July 9 Transportation Committee meeting. II. Community Events • Family Fourth at Fort Dent: Approximately 2500-3000 people attended the Family 4th at the Fort. The crowds enjoyed inflatables, face painting, live music, and food vendors. One highlight was the last-minute addition of local Tukwila musician Biff Moss. Mr. Moss rearranged his regular schedule to fill in at the event due to a last-minute cancellation. Mr. Moss played a wide variety of music, including the National Anthem. • Tukwila Village Community Celebration: The Tukwila Village Community Celebration is scheduled for July 21 at 1:00 PM with a ribbon cutting ceremony at 2:00 PM. • Upcoming See You in the Park Events: July 11 at Foster Park, July 18 at Riverton Park and July 25 at Tukwila Park. Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov255 City Administrator's Report July 11, 2018 Page 2 111. Staff Updates Public Safety • Special Olympics Torch: The Special Olympics Torch Run across the US ended at the Museum of Flight for the start of the Special Olympics Games being held in Seattle. Deputy Chief Mitchell attended the ceremony at the Museum of Flight welcoming the law enforcement officers/runners from all over the country who carried the Special Olympics Torch. Commander Boyd and other officers provided a police vehicle escort for the runners as they entered Tukwila. Project Updates • 42"d Ave Phase 111: Estimated Completion: November 2018 The base lift of asphalt has been paved between S 160th St and Southcenter Boulevard. 42nd Ave S remains "Closed to through Traffic" during the contractor's work hours. The two roadways will be open to through traffic when the contractor is not working. The contractor continues construction of new sidewalks and driveways although there currently is not a continuous pedestrian pathway for public use. We are continuing to maintain a non -ADA compliant pedestrian path across the Gilliam Creek culvert area. Undergrounding electrical and communications facilities is also continuing. • 53rd Ave S: Estimated Completion: June 2019 Sewer, water, and new underground electrical vaults continue. Periodic one lane traffic control should be expected with minimal delays. • BAR Bridge Rehabilitation: Estimated Completion: December 2018 Contractor placed concrete in the barrier on the north side of the structure and plans to pave the center lanes before bad weather. Project remains on schedule. 2018 Overlay & Repair: Estimated Completion: July 2018 Permanent pavement markings were installed on Southcenter Blvd last week. Paving is completed on 58th Ave S and S 133rd St. • Tukwila Village: The Tukwila Village Community Celebration is scheduled for Saturday, July 21st from 1:00 to 4:00 with a ribbon cutting program at 2:00. SHAG is donating lots of good food and live music. SHAG and the City are also partnering with Kona Kai, King County Library System, the Tukwila School District, and a dozen other service providers to have fun activities for kids and teens. Boards and Commissions • Arts Commission: No vacancies. • Civil Service Commission: No vacancies. • Community -Oriented Policing Citizens Advisory Board: Vacant Position: Student Representative. • Equity & Social Justice Commission: Vacant Positions: Position #2 Education Representative and Student Representative. Application received. 256 Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov City Administrator's Report July 11, 2018 Page 3 • Human Services Advisory Board: Vacant Positions: Position #4 Resident and Position #6 Business Representative. Appointment recommendations scheduled for August 6, 2018. • Landmark Commission: No vacancies. • Library Advisory Board: Vacant Positions: Position #7 Resident and Student Representative. • Lodging Tax Advisory Committee: Vacant Positions: No vacancies. • Park Commission: Vacant Positions: Position #4 Resident and Student Representative. • Planning Commission: No vacancies. IV. Responses to Council/Citizen Inquiries Date of Inquiry Inquiry Response July 2, 2018 Council Meeting Councilmember Kruller inquired about what are otherjurisidictions' experiences as it relates to construction of projects similar to Tukwila's Public Safety Plan. Afull response was provided in a separate memo. A short summary is that there are jurisdictions which have completed multiple projects within a similar schedule. The jurisdictions have completed constructed with and without voter approved funding. Phone: 206-433-1800 • Email: Mayor@TukwilaWA.gov • Website: TukwilaWA.gov 257 258 0 2018 Quarter 2 Workplan Update Q2 Accomplishments PC work session and hearing on the TIB updates planned for 4th quarter. Averaging 200 to 230 users a month on public wifi expanding to next block' 146th from 144th Technology Academy kicks of with support from Esri, Microsoft, and Bettyblocks and in partnership with the Tukwila School District, Classes run from July 9th to August 20th. Total Hours and tickets for the first two months of the 2nd quarter are: 89 hours worked, 42 speeding infractions, and 191 total infractions. The stats for June 2018 is not yet available as of this date (7/6/18) Moving forward with abatements, resolving long term cases. 101 issues reported and addressed On 6/25/18 the base lift of asphalt was installed on 42nd Ave S between Southcenter Blvd and 5 160th St. Culvert is substantially complete and sidewalks, driveways, and undergrounding continues. Sewer, water, and new underground electrical vault installation continues. !Periodic one lane traffic control should be expected with minimal delays. RCO preliminary grant has been submitted, final grant paperwork is due 7/6/18. The Municipal Arts Plan was approved by City Council on 5/21/18. Implementation will begin in Q3. Physical completion on 6/6/18. Working on remaining documentation for final payment with close out to follow. Annual amendments adopted. 'Completed. 1On hold. Processed the work order with King County to proceed with the deck repairs. Work is scheduled for 3rd Quarter. 'Updated forms and procedures, beginning public outreach/education. 1 Discussions ongoing at Transportation and Infrastructure Committee meetings. Currently no funding. Event plans are being finalized and each event has been promoted to. residents living in the area of each park (direct mail postcards), as well as general event information about these events to the entire community. Completed. Q1 Accomplishments Drafting of new zoning code uses and standards is proceeding and staff is working with consultants on the rechannelization project. Deployed first zone in January seeing heavy utilization Total Hours, and Tickets issued for 1st quarter are: 103 hours worked, 84 speeding tickets, 149 total tickets. Radar speed signs located at Thorndyke Elem, 58th Ave S/S 144th St, 42nd Ave S Ped Bridge, 42nd Ave S Bridge (load}, S 200th St Bridge (bump). Rental housing renewals nearly complete, 2 vacant structures demolished, 70 cases opened and 37 closed. _ 52 issue reported and addressed Gilliam creek culvert instated and a pedestrian path was opened on 4/24/18. Undergrounding, gas, and other street improvements ongoing. SCI Infrastructure began work on 4/9/18 with sewer and water upgrades to be the main focus through June. Duwamish Gardens completed and accepted by Council 3/5/18. King County is working on design of Chinook Wind. City staff applying for RCO grants. The draft Municipal Arts Plan has been prepared and wit be presented to CDN on 4/24/18 (tentatively scheduled for C.O.W. 5/14, Reg 5/21). Traffic signal instated. S 144th St has two punchlist items to be completed before physical completion in May 2018. (Tree code adopted, ADU update underway, Ryan Hill study completed Completed in 2017. 0 L C 0 Girder tops replaced in 2017. Deck repairs scheduled for Summer 2018. Painting will not take place in 2018 as funding being applied to 5 196th St bridge repairs. 'Tree code adopted, landscape adopted in 2017 Ongoing, unsuccessful for grants in 2016, Completed Q1 2018. Summer neighborhood event series are currently being planned for Foster Park (7/11/18), Riverton Park (7/18/18), and Tukwila Park (7/25/18) Completed and accepted by Council 3/5/18. Resource 1 David Cline David Cline Jack Pace Joseph Todd, Henry Hash Bruce Linton Henry Hash Jack Pace Rachel Bianchi Henry Hash Henry Hash Henry Hash Rick Still Rick Still Henry Hash Jack Pace Rick Still 'Henry Hash Henry Hash 'Jack Pace Henry Hash 'Rick Still Henry Hash , Task Name Goal 1 - A community of inviting neighborhoods and vibrant business districts Priority 1 Cultivate safe, attractive and welcoming neighborhoods TIB Plan and zoning update City Wide Wifi Tukwila Technology Academy SPRINT Enhanced Code Enforcement Tukwila Works 42nd Ave 5 S Phase III Residential Improvements 53rd Ave 5 Residential Improvements I Duwamish Gardens/Chinook Winds Municipal 1% for art program 5 144th St Phase II (42nd Ave S/S 144th St Traffic Signal) ' Comprehensive Plan Implementation 1 Duwamish Hill Preserve Phase II 1 BNSF Intermodal Facility Access implementation 5 119th St Pedestrian Bridge Repair and Painting 1 Update Landscape and Tree Ordinances TIB & S 142nd St. crosswalk, S 140th St Intersection Improvements Dog Park See You in the Park Cascade View Safe Routes to School Phase II - ro 0 0 (7 Q) N LS 0_ D C f6 0 0 N N a-+ 7 Cf CO 0 O N26 Q2 Accomplishments 1 !HealthPoint continued needs assessment and project scoping. IA request for proposals was drafted. Will be issued in July. Community celebration scheduled for 7/21/18. Continued forming community organization. Developer is arranging financing. Plan to sign a Purchase and Sale agreement in 2018. Expect to close escrow in early 2019. Ribbon cutting held 6/22/18. Negotiations underway with contractor and handrail issues continue to be resolved. Washington Place has received C of 0, Broadstone Baker project under) construction. All three bridges substantially completed by 6/30/18 and contractor has completed the punchlist. Final payment and closeout to follow. Ribbon cutting held 6/22/18. Q1 Accomplishments HealthPoint is conducting a needs assessment and project scoping. Council authorized sale process which will occur this summer. Land sale was completed in 2017. New residents started moving into Building D on April 29, 2018. Community celebration scheduled for 7/21/18. Developer is arranging financing. Plan to sign a Purchase and Sale agreement in 2018. Pedestrian Bridge open. Contractor installing handrails and landscaping. Completion expected in May 2018. Washington Place nearly complete Beacon completed, Zepp scheduled for final work with bridge closure on 5/11/18, and Grady is expected to have steel brackets installed by 5/5/18. Hotel and apartments will open in May. Resource David Cline Derek Speck [DerekSpeck Derek Speck v 0 VI I') Henry Hash Jack Pace Henry Hash Derek Speck Task Name {Priority 2 Promote dynamic urban environments Motel Sites Redevelopment 1 Traveler's Choice Motel Site Tukwila Village Phase 1 Tukwila Village Phase 2 and 3 Southcenter Pedestrian Bridge Southcenter Plan Implementation Major Maintenance on Three Bridges Washington Place Opening 1 f6 0 C7 2018 Quarter 2 Workplan Update Q2 Accomplishments tl0 O 10 internships filled; students to begin work on July 4, 2018 Ongoing coordination rn U m, fL c O ".2 O m O L t, m Z Continued pet licensing and oversight of volunteer who does outbound calling to citizens regarding licensing. Facilitated contact with Parks and Recreation for off -leash dog park signage; worked with Finance to utilize utility drop box for RASKC documentation. 'Rental housing inspections ongoing 'Staff attending the Regional Affordable Housing Task Force meetings ADU review continued by Council. Public outreach and PC hearing on short term rentals 66 hours on technical assistance, grant writing and MHR service delivery 'All Utility discounts for the City have been identified 507 individual contacts for services in Q2 Q1 Accomplishments CO L O L 0 Positions posted; direct outreach at Foster High School [Land use approvals and building permits issued in 2017 T U 00 L O m O e L O m O Continuing to attend meetings Tukwila is the consistent meeting place for the regional agencies working with RASKC. 'Rental housing inspections ongoing 'Presentation at CD/N and staff attending meetings ADU and short term rental policy brought to Council 52.5 hours on technical assistance and MHR service delivery 'All Utility discounts for the City have been identified 566 individual contacts for services in 01 Resource 1 David Cline Rachel Bianchi Rachel Bianchi L a (Mia Navarro Rachel Bianchi Rachel Bianchi L N L'' a iii x Christy O'Flaherty David Cline Pack Pace 'lack Pace Jack Pace Stacy Hansen 'Henry Hash L d C co, Task Name Goal 2 — A solid foundation for all Tukwila residents Priority 3 - Leverage effective partnerships and collaboration 'Continued partnership with Tukwila School District 'Internship/Job Shadow Program TSD Capital Plan Highline Schools 'SCA, PSRC, AWC, NLC Local and regional governments King County -Cities Collaboration (K4C) RASKC (Regional Animal Control Services of King County ' Priority 4 Encourage healthy, safe and affordable housing Housing Conditions 'Housing regional consortium Implement Housing Element of Comprehensive Plan Minor Home Repair Program 'Utility Discounts [Connect residents to social services 261 m To 0 w 2018 Quarter 2 Workplan Update L Q2 Accomplishments A Council workshop was conducted to deliberate and the Council selected a financing plan and project scope alternative for the Public Safety Plan, Option D-20. The Public Works Shops $20 million bond issue is scheduled for July 31, 2018. (Will start later in year. Funding marketing events listed below. Southcenter 50 Facebook page is active. Continued ongoing relationship. Held ribbon cuttings for new bridge, Alliance, and Hotel Interurban. Westfield celebration) set for 7/31. Rave Green run set for 9/15 and RenCon for 9/15-9/16 Continued participation. Soundside launched a property search web tool. PC recommendation on TSO standards presented to Council On hold for Boeing draft I Sliplining contract has been awarded and is scheduled for Sept 2018. Design of next phase ongoing. Contractor placed concrete in the barrier on the north side of the structure, Contractor is aiming to pave the center lanes before bad weather. Contractor remains on schedule. Will perform outreach as time permits. Q1 Accomplishments A financial framework was developed to model funding scenarios and options for the Public Safety Plan. The framework has been discussed with the Finance Committee in relation to assist them with decisions on the Public Safety plan funding, scope and timing. (Will start later in year, Holding regular meetings. Planning celebrations for Southcenter 50, Continued ongoing relationship. 2018 marketing is focused on Southcenter 50. The Southcenter 50 Facebook page is active. Westfield is hosting their main event on 7/31/18. Other events are being planned. Continued participation. Working to adopt residential standards for TSO Met with Boeing re update CBD Sanitary Sewer Rehabilitation is ongoing for design and construction in 2018. Ongoing, lane closures will shift again in May 2018. Business outreach is focused on the Public Safety Plan. Resource a c A v 0 David Cline Peggy McCarthy w a s a m 0 Brandon Miles Derek Speck Brandon Miles Brandon Miles (Jack Pace Jack Pace Henry Hash Henry Hash Derek Speck Task Name [Goal 3 — A Diverse and Regionally Competitive Economy Priority 5 - Maximize Tukwila's significant economic strength Planned Capital Funding Economic Development Plan Lodging Tax Advisory Committee Seattle Southside Chamber Southcenter Marketing Partnership Soundside Alliance for Economic Development Tukwila Valley South EDuwamish Corridor EIS Update Central Business District Infrastructure Investments Boeing Access Road over BNRR Bridge Rehabilitation Enhanced Business Community Outreach 262 2018 Quarter 2 Workplan Update Q2 Accomplishments 1 Property acquisition ongoing; agreements made with six businesses; funding gap strategy identified and agreed to by Council; ongoing design of FS 51 and the Justice Center. Staff continues to work through minor challenges and opportunities to optimize the... software to streamline efficiencies for both customers and staff, In 02 we implemented, online registration and automatic payments for our summer camp participants. This. resulted In 150 automatic payments occurring each week and easing the burden for both, patrons and staff _ Continue annual digitization/inclusion of DCD Development and Land Use Permits to' include new record series of high retrieval SEPA records. New collaboration with Public Works to begin migration of high retrieval as -built records into the system. Online Reporting went live. The Justice integration is progressing well. Continued build out of Laserfiche as Electronic Content Management system at no additional cost to the City for development of online Public Records Request portal, to include management of the files thru the life -cycle of the record series. JLARC reporting components will also be included. Vendor is using our system in their DEMO to other agencies. Compilation of City-wide data from all departments for 18 metrics assigned by the State was undertaken in our office. Development of tools to standardize data quality across. departments was undertaken and culled, with City-wide numbers calculated and submitted by the 7/1/18 deadline. This will be an annual process. 95% completed, should be ready to implement Telestaff software program in Aug 2018. 1 Continue to work with Superion to resolve issues Rolled out collector, ipads for Lucity have been delivered to front line employees, ESR' supported technology Academy by providing 500 education licenses for students. DCD utilizing online environment for transportation walkability study. Implementation of Blue Beam should occur in August Moved all police and fire vehicles to FirstNet, Have acquired and deploying tablets to fire apparatus as part of the public safety plan Departments started allocating 2018 budgets to programs. Files were set up to accommodate the 2019-2020 budget allocation to program process. The fire and park impact fee legislation was completed and approved by Council in May 2018 without execution of the BERK contract extension. Reserve policy has been met for all funds. Coordinated creation of updated videos for each component of the "Act" for on-going training needs of elected officials and new Boards and Commissioners to meet the legal requirements. Task Name 1 Resource 1 Q1 Accomplishments Goal 4— A High Performing and Effective orpnftetlon 1David Cline 1 Priority 6 - Ensure organizational effectiveness and responelhke financial 'David Cline stewardship Implement Public Safety Plan Rachel Bianchi Property acquisition for all projects; ongoing design of FS 51 and Justice Center; developing strategies to address funding gap Enhanced community reporting and online services: P&R Membership and Room Management Software Rick Still Implementation for the PerfectMind software continues. More online accessibility features have been released. Patrons can register for most all programs online and reserve small meeting rooms along with racquetball times. For large rooms, they can look at the availability online but contact staff to reserve. Minor trouble -shooting continues. Tukwila Land Use and Building Permit files dating back to 1958 available online in the City's Digital Records Center, keyword searchable with 24/7 access by the public. (over 1.2 million records) Only two interfaces remaining (Online Reporting and Justice interface), all other interfaces have been completed. System is fully implemented within the Police Department. Development for continued online transparency of City records to the public. Became effective in 2nd Quarter 2018. Acquired and implementing work force Telestaff the new fire staff scheduling system. On site assistance from Superion Acquired enterprise license agreement, rolled out homeless interaction app for PD CPT, rolled out ArcGIS online to users, integrating GIS with Lucity asset management service. TBD on hold until we complete the upgrade and stabilization of Trakit and e-Trakit Deployed all laptops to end users, updating our mobile data and calling plans to First Net for first responders and essential staff, deployed tablets to frontline staff for use with Lucity asset management, setup and implemented express route for move to the cloud, acquired Ruckus backbone switches for replacement of end of life Cisco chas Most departments have completed allocating 2017 budget to programs. Departments that have completed 2017 allocation will receive 2018 worksheets in the next week or so. The fire and park impact fee legislation will be presented to the Finance Committee at the • April 17th meeting. Reserve policy has been met for all funds. Training for elected officials on Open Meetings, Records Retention and the Public Records Act mandated by the Open Government Training Act BChristy O'Flaherty Nora Gierloff Russell etteridge Bruce Linton, Joseph Todd Christy O'Flaherty Joseph Todd 0 `u lay Wittwer, Joseph Todd Jack Pace, Joseph Todd Joseph Todd Jack Pace, Joseph Todd Joseph Todd Vicky Carlsen Peggy McCarthy 1 Christy O'Flaherty GET -IT (Government Electronic Technology Initiative for Tukwila) Police records management Laserfiche Rio JLARC` required data reporting requirements for Public Records Requests ('Washington State Joint Legislative Audit and Review Committee) LL t u r I Blue Beam Technology infrastructure investments Performance measures/budget process Review and update impact fees Continue to meet financial reserve policy Open Government Training Act 263 CO C7 2018 Quarter 2 Workplan Update N C N E L N .n E u u Q N Cf Notifications sent out - Night Out is set for August 7. Eight current connectors; meeting monthly through a civic academy format Ongoing {1 No action; next edition to be completed in Fall/Winter Ongoing m c 0 Ym c O m c 0 c O m 0 m O Ongoing as noted in 01. 0 m O No further action Ongoing as noted in 01. Ongoing as noted in 01. The Community Liaison Team completed training on cultural competency for the department with cooperation from the International Rescue Committee. The Community Liaison Officer (CLO) also conducted a diaper drive for families at Cascade View Elementary. The CLO was also involved in community meetings in various neighborhoods. He remains involved in solutions to issues involving homelessness (Calendar was distributed. Staff from our office (Ana Le) has stepped in to be the SnackPack Program liaison for the City for donation requests. Attended blockwatch meetings on 4/17/18 at Villages at South Station, on 5/29/18 at Foster Point, a community meeting regarding speeding on S. 148th St. On 6/13/18 and another community meeting at Duwamish Curve on 6/19/18 Q1 Accomplishments 1 No activity in 01, activity starts in Q2 Recruitment of new Connectors; ongoing programmatic work Ongoing Spring/Summer edition completed Ongoing Ym c 'o m C O c 'a m c O m c a m c O Park staff continue to work with community members on issues and opportunities related to neighborhood parks. m o m c 0 (Delivered to Council on time P&R staff continue to follow policies and introduce programming developed as part of the PICH Grant and Healthy Tukwila initiative. Green Tukwila work parties have been scheduled for 2018, Staff continue to build volunteer base and foster relationships with forest stewards. The Community Liaison Officer is training the department on cultural competency. CLO is also working with the IRC, La Raza, Tukwila Schools and other organizations to build bridges to our diverse community. 1Staff is drafting a summer special events calendar for distribution in late May. Integration with School District and their partners to provide essential nutrition to students. Sent out information for the Community Police Academy in early February, with application forms. First class of community Police Academy held on March 7th. Completed three community engagements (blockwatches) as part of our community engagement strategy during 1st quarter. Resource c c u= v A D David Cline Bruce Linton Mia Navarro Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi Rachel Bianchi 1 s (Rachel Bianchi (Rachel Bianchi Rick Still Rick Still Bruce Linton _ Christy O'Flaherty Bruce Linton Task Name 'Goal 5 — A Positive Community Identity and Image Economy Priority 7 - Foster civic pride and an informed community Night Out Against Crime Community Connectors TukTV Hazelnut Tukwila Reporter Facebook & Twitter 1 Enhanced website E -Hazelnut Park Watch Community calendar City annual report Healthy Tukwila Green Tukwila Police Dept. Community Liaison Team Special events calendar SnackPack Program and School District Collaboration Ongoing support of block watches 264