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62O0SouthoanberBoulevard, Tukwila VVA081D8
Contract Number: 18-117
Council Approval N/A
AGREEMENT FOR SPONSORSHIP OR GRANT FUNDS
THIS AGREEMENT for sponsorship orgrant funds (7\onaamen�\ is entered into between
Cit
y
hereinafter referred to as "the Recipient", /n consideration of the mutual benefits, termno, and
conditions hereinafter specified.
WHEREAS, the Recipient requested sponsorship nrgrant funds from lodging taxes obtained
by the City of Tukwila;
WHEREAS, it is within the power and public interest of the City to sponsor a local community
celebration such oathe 2O1dMLR Champions Event;
WHEREAS, the City finds that the Recipient celebration will aid and strength the Cih/'e sense
of community and celebrate the {}ih/'o local athletic talent;
WHEREAS, the 2010 MLR Champions Event will promote tourism to the City and provide
greater City exposure through branding and marketing; and
NOW, THEREFORE, /n consideration of the mutual beneOtn, covononte, oonditiono,
promises and agreements set forth herein, it is agreed by and between the City and the Recipient as
1Event Designation. The funds provided from the City to the Recipient are for the purpose
of, and shall only be spent on, the 2018 MLR Champions Event and the Chv'e presenting
sponsorship ofthe aarne.The event nnuetoccur vvithinthe corporate boundohR'ofthe Chvof
Tukvvi|aotavenue ofthe ��ecipient'ochoosing.
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2. Services by Recipient. The Recipient shall make all arrangements for the event as
specified in this Agreement and as necessary to organize and operate the Event. The
Recipient oh8|| arrange for all services, labor and related equipment to conduct and complete
the Event. The Recipient shall execute this Agreement by July 23. 2018. in order to receive
funding for the 2O18MLR Champion Event.
3. Payment. The Recipient shall be paid by the City for the 2018 K4LF| Champions Event as
A. The City shall pay the Recipient in accordance with Attachment A for the sole purpose of
sponsorship ofthe 2U1dMLR Champions Event.
B. The Recipient shall maintain t/rne' expene8, and spending records of funding and
provide them tothe City upon request.
C. The Recipient shall submit an oral and written report to the City on the Event pursuant to
this Agreement, no later than August 31, 2018. The written component of the report
should be no longer than two pages long, excluding budget detail, and should follow the
outline below:
° Summarize the activities undertaken inthe Event;
" Provide an analysis of actual expenses and income related to the Event, including the
expenditure ofCity funds;
• Provide a good -faith best estimate of actual attendance of the event.
The oral component of the report ShoU discuss the aforementioned Namo as well, and
aheU be made by the Recipient at a Regular or Special City Council Meeting. The
Recipient should contact the City Clerk by no later than August 31, 2018, to schedule the
report.
D. The Recipient's Event records and accounts pertaining hothis Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for o
period of three /3\ years after final payments. Copies shall be made available upon
request.
4. Event Promotion. All marketing and media announcements for this celebration eho|| list the
location as being in "Tukwila." The Seattle Geevvo|voa. City of Tukwila, and Odin Brewery
shall promote the event ontheir respective social media platforms and the Sead(oSa8vvo|vea
will also release o formal written press release. The Recipient is au|e|y responsible for any
and all information contained in the press release. The Recipient and City will co -brand the
event along with [)din Bnavvery, and all promotional and marketing nnateria|e, including the
pnmee re|eose, will identify the Seattle Seovvo|vus. the City of Tukwila, and Odin Brewery.
5. Parking. The Recipient will coordinate with adjacent property owners for overflow parking at
their own expense. The Recipient is liable for all actions arising from parking without
contribution from the City.
8. Compliance with Laws. The Recipient shall, in performing the services contemplated by
this Agnmennent, faithfully observe and comply with all federal, state, and local |avve,
ordinances and re0u|ationn, applicable to the nen/iooe rendered under this /\onaannenL
Recipient is required to obtain any and permits for the Event.
7. Indemnification. The Recipient shall defend, indemnify and hold the City, its ofUoers,
nfficia|o, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney foen, arising out of or resulting from the acia, errors or
omissions of the Recipient in performance of this Agreement, except for injuries and
damages caused bythe sole negligence nfthe City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCVV
4.24.115'^{hen, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Recipient
and the City, its officnro, oMioia|s, amp|oyees, and volunteers, the Recipient's liability
hereunder shall be only to the extent of the Recipient's negligence. It is further specifically
and expressly understood that the indemnification provided herein constitutes the Recipient's
waiver of inonnunih/ under Industrial Insurance, Title 51 RCVV, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of
this section shall survive the expiration ortermination ofthis Agreement.
8. Insurance.
A. Insurance Term
The Recipient aho|| procure and maintain for the duration of the Aoreemant, insurance
against o(oinno for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the Recipient, its ogents, its
guests, its ropreoentativoo, volunteers, or employees.
B. No limitation
Recipient's maintenance of insurance as required by the agreement shall not be construed to
limit the |iGbi|hx of the Recipient to the coverage provided by such inaunonoa, or otherwise
C. Required Insurance
Recipient's required insurance shall beosfollows:
(]enana| Liability insurance shall be edleast ao broad as Insurance Services Office U8[>\
occurrence form CG OU 01 covering premises, operations, prod uots-cVmp|ated operations
and contractual liability. The City of Tukwila shall be named as an additional insured on
Recipient's General Liability insurance policy using |8(] Additional Insured -Managers or
Lessors of Premises Form CG 20 11 or an endorsement providing at least as broad
coverage. The General Liability insurance shall be written with limits no less than
$1.000'O0Oeach occurrence, $1.O0O.00Ogeneral aggregate.
The insurance policy ahoU oontain, or be endorsed to contain that the User's insurance
coverage shall be primary insurance as respect the City of Tukwila. Any insurance, ooU-
inounanue, orae|Anaunod pool coverage maintained by the City of Tukwila shall be excess
of the Recipient's insurance and shall not contribute with it.
D. City of Tukwila Full Availability of User Limits
If the Recipient maintains higher insurance limits than the nninirnurnS shown above, the City
of Tukwila shall be insured for the full available limits of Commercial General and Excess or
Umbrella liability maintained by the Reoipiont, irrespective of whether such limits maintained
by the Recipient are greater than those required by this contract orwhether any certificate
of insurance furnished to the City of Tukwila evidences limits of liability lower than those
maintained by the Recipient.
E. Certificate ofInsurance and Acceptability of Insurers
The Recipient shall provide a certificate of insurance evidencing the required insurance
before using the Premises.
Insurance is to be placed with insurers with o curnantA.K4. Best rating of not less than A:
9. Contractual Relationship. The Recipient and the City agree that the Reopksrd is an
independent entity with respect to this Agreement. Nothing in this Agreement aheU be
considered to create the relationship of employer and employee between the parties hereto.
Neither the Recipient nor any employee of the Recipient ohall be entitled to any benefits
aoonndad City employees by virtue of the services provided under this Agreement. The City
ehm|| not be responsible for withholding or otherwise deducting federal income tax or social
security or for contributing to the state industrial insurance pnoOnarn, otherwise assuming the
duties of an employer with respect to the Recipient, or any employee of the Recipient.
10. Discrimination Prohibited. Reoipient, with regard to the work performed by it under this
Agn*ement, will not discriminate on the grounds ofrace, ne|igion, oreed, oo|or, national oriOin,
ago, veteran otatuo, aox, e*xuo| orientaUon, gender identity, marital atatus, po|iUoe| effi|iation,
the presence of any disability, or any other protected d000 status under state or federal |avv,
in the selection and retention of employees or procurement ofmaterials or supplies.
11. Ass' nmment. The Recipient uho|| not sublet or assign any of the services covered by this
Agreement without the express written consent ofthe City.
12. Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver ofany other provision.
13. Applicable Law; Venue; Attornay,m Fees. This Agreement shall be subject to, and the
Recipient shall at all times comply vvith, all applicable fednno|' state and |Vco| lovvs'
regulations, and ru|eo, including the provisions of the City of Tukwila Municipal [:ode and
ordinances of the City. In the event any suit. 8rbitration, or other proceeding is instituted to
enforce any term of this Agreement, the parties specifically understand and agree that venue
nh8U be properly laid in King County, Washington. The prevailing party in any such action
shall be entitled to its edorney'a fees and costs of suit. Venue for any action arising from or
related to this Agreement shall be exclusively in King County Superior Court.
14. Sevmrabi|ityomd Survival. |fany term, condition orprovision ofthis Agreement iadeclared
void or unenforceable or limited in its application or effect, such event shall not affect any
other provisions hereof and all other provisions shall remain fully enforceable. The
provisions of this /\gnaement, which by their sense and context are reasonably intended to
survive the oonop|etion, expiration or nmnoe|(ot{on of this Agnmement, oho|| survive termination
ofthis Agreement.
15. Notices. Notices iothe City shall besent tothe following address:
City Clerk
City of Tukwila
02UOSVuthcenterBoulevard
Tukwila, WA 08188
Notices ioRecipient shall besent tnthe following address:
SemttieSeavvn|vns ��L�1l I��W ���
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16. Entire Agreement;Modification.Modification. This Aoreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Recipient and
supersedes all prior nngotiotionn, repreaentationm, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed bythe parties.
DATED this �?80- day of — JU Ll . 20 /d'
CITY 01`�)��WILA Recipient
Derek Speck, ED Ad(ninistrator
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Printed Nnno�� Shane Skinner
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Title:
Attachment A
Payment of City Sponsorship Funds
The City of Tukwila will provide the following sponsorship funds for the purposes set forth below:
Description
City of Tukwila event Sponsorship includes
the budget line items below.
Partnering with the Seattle Seawolves 2018
MLR Champions
Odin Brewery Location Hire Facility Fee
Expanded Staffing at Odin Brewery
Catered Food for up to 200 guests (buffet
style)
Miscellaneous
Payment 1 (Kick Off 50%)
Payment 2 (Week of Event 50%)
Quantity Unit Price Cost
um=IIIIII
1111M1111
$ 1,750.00
$ 1,750.00
Subtotal
Total
$3,500.00
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