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HomeMy WebLinkAboutReg 2018-08-06 Item 8C - Reports - City Administrator / Public Safety Plan Monthly UpdateTO: ° ������� ������ ���y Tukwila Allan Ekberg, Mayor Mayor's Office - David Cline, City Administrator The City of opportunity, the community of choice Mayor Ekberg Councitmembers FROM: David Cline, City Administrator DATE: August 1,3018 SUBJECT, Report for August 6, 2018 Regular Council Meeting The City AdrninistratorReport ismeant toprovide the CnundLstaff and cmnnrnunitvmnuodmteon the activities ofthe City and onissues that concern Tukwila. Please let rneknow ifyou have any questions or need additional information about any of the following items. L Intergovernmental Update • Conservation Initiative Ordinance: Mayor Ekberg spoke atthe King County Regional Policy Committee meeting on July 11 and the King County Council Committee of the Whole on July 25lnsupport ofthe Conservation Initiative Ordinance. w King County CUtyUMamagens/CUty Administrators Meeting: [)nJuly lICity Administrator David Cline hosted the monthly King County City Managers/City Administrators meeting held at the Mercer Island Community Center. Commander Todd Rossi gave a presentation on the use ofbody-cams atthe meeting. • Meeting with Congressman Smith's Office: On July 13 City Administrator met with Debra Entennnan' District Director for Congressman Adam Smith. • SCATBrd Meeting: Community Development staff attended the monthly SCATBrd meeting with Counci[member Hougardy on July 17. The Puget Sound Regional Council provided a presentation on the Regional Integrated Transit Network, which combines long range plans from the multiple regional transit agencies to show a comprehensive picture of the planned transit network through 2040. WSDOT provided a presentation on the 1-5 System Partnership, acollaboration ufdiverse stakeholders creating avision topreserve and redevelop the |-S corridor. • Metro Community Connections Project: CitvofTukmiiastaffmetwithMetroonJulyZ5to review progress on developing a list of potential residents and community groups to target for recruitment for the Stakeholder Working Group mfthe Metro Community Connections Project. The Stakeholder Working Group will be comprised of 8-12 people who will attend four meetings with Metro over a six-month period to define key transportation needs and a set ofsolutions toaddress the needs. Invitations are expected tobesent out inAugust, and the first meeting of the Stakeholder Working Group is expected to occur in mid -September. Tukwila City Hall " 82nVSmut6cen*erBoulevard ^ Tukwila, WA 98188 ° 206-433-1800 ^ Ne6s/te: City Administrator's Report August 1, 2018 Page 2 Staff will brief Council on this project at the August 13 Transportation and Infrastructure Committee meeting. Hotel Interurban and Airrnark Apartments Grand Opening Event: On July 26 Mayor Ekberg, Council President Seal, Councilmembers Hougardy, Kruller, McLeod, Quinn and Robertson, City Administrator David Cline and City staff members attended the Grand Opening event at the Hotel Interurban and Airrnark Apartments, South King County Collaboration on Affordable Housing and Homelessness: Community Development staff attended the South King County Collaboration on Affordable Housing and Homelessness on July 27. During the meeting, a draft interlocal agreement and workplan was circulated in support of creation of a new agency "South King Housing and Homelessness Partnership", which will foster efforts to preserve and provide affordable housing by combining public funding with private sector resources. The cities of Tukwila, Auburn, Burien, Federal Way, and Kentwere represented in the meeting. Community Events • See You in the Park Events: The See You in the Pork summer event series was held throughout July with the primary goat to engage and interact with park users and neighbors. Events were held at Foster Park, Riverton Park, and Tukwila Park, Each event had music, art, ice cream, lawn games, and several Parks and Recreation staff on hand to rnix and mingle with attendees. Staffheard a lot of positive feedback about what people desire in their parks and heard several great ideas for programming and events. The events were also a great opportunity to answer questions and hear concerns (and solutions) from park neighbors. • Summer School RECTime: Summer School, RECTime and after school program is in full swing. Over 300 elementary aged children benefit from the program every day and just under 200 of those students stay after school recreation programing from 1-3prn. After school activities include playground games, water games, blow-up soccer field, and dancing, • Touch A Truck Event: The annual Touch A Truck event was held at Westfield Southcenter on July 28. Several city vehicles, metro. PUD, and other large big rigs were onsite for kids to climb on and check out. Staff worked closely with Westfield Southcenter staff and several businesses within the mall to create a positive, family friendly regional event, in. Staff Updates Project Updates • 42nd Ave Phase III: Estimated Completion: November 2018 Road work will become minimal after August 6 consisting of utilities' cutover work. The new concrete barrier has been installed on both sides of 42nd Avenue in the Gilliam Creek area. The new storm drainage conveyance system is almost complete, with work to continue behind sidewalks. Seattle City Light (SCL) has started work on installing the new underground electrical system. Underground utilities are also being installed to service residences within the project area. Phone: 206-43 -1800 • Mayor@TukwilaINA.gov * Website: TukwitaWA.gov 106 City Administrator's Report August I,2OI8 Page 53md AveS: Estimated Completion: June 2Ol9 Final water tine work and paving ofthe trench should be completed from I37mtoInterurban b«theend nfJuly. Then sewer, water, and new underground e(ecthca('Vinttrench work wit( cnntinueonG3mbetxveenl44,nandl37'h.Periudicone|anetrefficcontFoishou|dbeexpected with minimal delays. BAR Bridge Rehabilitation: Estimated Completion: Deoennber2OlB The contractor has completed a[[ work (paving, barrier, and fencing) on the northern two lanes ofthe bridge. They are now focusing onthe center two lanes. The work below deck: carbon fiber wrapping the girders, installing column jackets, and finalizing the western support rebuild, continues toproceed onschedule. 2018 OverKay& Repair: Estimated [umpietion:July ZQl8 All paving and ADA curb ramp upgrades are completed. Substantial completion was achieved JUly19. Tukwila Village: OnJuly ZIthe City, the project deveiopgr, Senior Housing Assistance Group, King County Library System and others hosted a community celebration for the grand opening ofTukwila Village. Approximately 2OOpeople attended, including U5Senator Maria Cantwell and Duwamish triba[ member, Ken Workman. The first senior apartment building opened in May. The second will open this summer. The third wilt restart construction this fall. Boards and Commissions • Arts Commission: Nnvacancies, • Civil Service Commission: No vacancies. • Comm u nity-Oriented Policing Citizens Advisory Board: Vacant Position: Student Representative. _ • Equity& Social Justice Commission: Vacant Positions: Position #2 Education Representative and Student Representative. Application received. • Human Services Advisory Board: Vacant Positions: Position #4 Resident and Position #6 Business Representative. Appointment recommendations scheduled forAugust 6,2018. • Landmark Commission: Novacancies. • Library Advisory Board. Vacant Positions: Position #7 Resident and Student Representative. w Lodging Tax Advisory Committee: Vacant Positions: Novacancies. • Park Commission: Vacant Positions: Position #4 Resident and Student Representative. • Planning Commission: Novacancies. Phmnsx2O6-433-l800 ~ Ennai: Mayn,@TwkvvLaVVA.gov * Weboitw TukwitaWkgov 108 TUKWILA PUBLIC SAFETY PLAN Monthly Update July 31, 2018 Overall Plan Outreach • The City will hold a second open house for the year in the fall. Financial Oversight Committee • The Committee is scheduled to meet on August 6, 2018. Siting Advisory Committee • The Siting Advisory Committee voted to defer regular meetings as the major decisions have been made. They will meet on an as -needed basis. Acquisition Lease Updates • City Economic Development staff is leading discussions with current tenants who may want to remain on properties after City acquisition. There are no leases between the City and businesses as the City does not own any building associated with the Public Safety Plan that has a current tenant. Near -term Council Decisions and Key Dates • Contract reconciliations based on June Council direction to Public Safety Committee and Council. • Contract amendment for demolition of abandoned building (no tenants) associated with the Justice Center. Fire Stations Siting • The team is working to demolish the single-family home on the site as soon as possible. Team is working with a consultant to provide a building conditions assessment of the current FS54. Architecture and Programming • Architectural program has been reviewed and approved by the team. • Concurrent review and pricing of the Schematic Design by GCCM Contractor, Lydig, and estimating consultant has been completed and was shared with Council in February. Council gave approval to begin Design Development for Station 51. 109 Design and Permitting • Schematic Design phase began for Station 51 in late August and completed December 2017. • Pre -application meeting with City permit staff was held in December. Design team is following up on items identified by City permit staff. • Design Development for Station 51 began mid -February; the team is meeting weekly. Design Development effort wrapped up in June, 2018 with Design Development pricing effort in July. • Construction Documents phase for Station 51 anticipated to begin in late August following Design Development estimating. • Schematic Design phase scheduled to begin for 52 in late August, 2018. Bidding and Construction • Pre -construction services starting for Station 51 Design Development are underway. • Lydig completed the selection of mechanical and electrical subcontractors through the Electric Contractor/Construction Management (ECCM) and Mechanical Contractor Construction Management (MCCM) selection process. Valley Electric and Johansen Mechanical Inc. were selected. With Council decision to not move forward with FS54, we cannot move forward with ECCM. MCCM method for mechanical subcontractor will provide for a consistent mechanical subcontractor for all three stations and will be able to provide critical expertise during the Design Development phase. This contract is managed by the GCCM under the pre -construction phase. • Bidding and construction phases scheduled to begin for 51 in February, 2019. • Bidding and construction phases scheduled to begin for 52 in August, 2019. Justice Center Siting • Team is working on additional due diligence items to help with site acquisition including but not limited to site surveys, environmental reports, geotechnical reports, and revised appraisals. As expected, initial environmental analysis is showing some contamination due to the prior presence of gas stations and dry cleaners. Team will soon be issuing RFPs for Hazardous Materials Surveys for existing buildings and making arrangements to ensure SEPA compliance. • Economic Development is working closely with affected businesses to identify their operational needs and potential strategies for assistance. • The City has taken ownership of one of the properties, the abandoned former restaurant space between Church by the Side of the Road and the Travelodge. The project team is hoping to begin demolition of the building on August 13, 2018, assuming it receives Council approval on August 6, 2018. 110 • Eminent domain petitions have been filed on all of the Justice Center properties where the City does not have a signed purchase and sale agreement, though the goal remains to have voluntary agreements. Staff continues to have good conversations and deferred the Public Use and Necessity trial to September in order to continue to make agreements with affected parties. • Most owners and tenants have been very cooperative with granting access for due diligence activities. Architecture and Programming • DLR Group's Building Program Report was submitted December 8. Program and Estimate was presented to Public Safety Committee in December and Council in January. Design and Permitting • DLR architects have completed the Schematic Design phase of the project. BNBuilders and Roen (the architect's estimating consultant) compared their estimates and the project is within the revised budget. The Schematic Design and budget were presented to the Council in May and the Council provided consensus to proceed into the Design Development phase. • Design Development began mid -June; the team is meeting regularly. Design Development will wrap up in late August with DD cost estimating in September. • Construction Documents phase is anticipated to begin in late October. • SEPA process is anticipated to begin in October. Bidding and Construction • BNBuilders, the selected GC/CM, started pre -construction services following Council approval of their contract on March 19. • BNBuilders is continuing to work with the team on design development, constructability, cost estimating and scheduling during the DD phase. • Construction scheduled to begin in April, 2019. Public Works Facility Siting • Team is working on additional due diligence items to help with site acquisition including but not limited to site surveys, environmental reports, geotechnical reports, and updated appraisals. The assessment of existing structures is complete. • Economic Development is working closely with affected businesses to identify their operational needs and potential strategies for assistance. • Eminent domain petitions have been filed on all three of the Public Works properties, though the goal remains to have voluntary agreements. The Public Use and Necessity trial was held Friday, May 25 and the City was granted its request. 111 Architecture and Programming • Team is currently soliciting for Architectural services and intend to execute architectural contract with Council approval in October. Master planning and programming phase to begin in late 2018. Design and Permitting • Phases scheduled to begin late in 2018. Bidding and Construction • Phases scheduled to begin in late 2019. Budget • Based on Council direction to move forward with FS51, FS52, Justice Center and Public Works Facility ($30M), team is reviewing and updating budgets. Schedule August 2018 • Public Works Facility Architect RFP solicitation underway • Fire Station 51 construction document phase begins • Fire Station 52 schematic design begins • Target month for Fire Station 51 design development cost estimate to Public Safety Committee and Council • Finance Committee and staff working to address funding gap • Site acquisition activities September 2018 • Fire Station 52 GCCM pre -construction services begin • Justice Center design development and cost estimate complete • Finance Committee and staff working to address funding gap • Public Works Architect Contract to Public Safety Committee and Council • Site acquisition activities • Demolition of abandoned building on JC-9 site 112 October 2018 • Target month for Justice Center design development estimate to Public Safety Committee and Council • Justice Center Construction Documents phase begins • Site acquisition activities • Additional consultant services contracts for Justice Center, Fire Station 51 and 52 to Public Safety Committee and Council November 2018 • Public Works master planning and programming begins • Open House #5 (2 of 2 open house 2018) • Site acquisition activities • Target month for Fire Station 52 schematic design cost estimate to Public Safety Committee and Council December 2018 • Fire Station 51 subcontractor bid procurement begins • Fire Station 51 construction documentation complete • Public Works master plan complete January 2019 • Fire Station 51 subcontractor bidding • Fire Station 51 building permit issued • Public Works master plan present to Public Safety Committee February 2019 • Fire Station 51 Construction Contract Approval to Public Safety Committee and Council • Fire Station 52 design development begins • Public Works Phase I design begins March 2019 • Fire Station 51 construction begins April 2019 • Justice Center construction begins (building demolition and hazardous materials abatement) • Fire Station 52 design development cost estimating complete with GCCM involvement 113 May 2019 • Fire Station 52 design development cost estimating to Public Safety Committee August 2019 • Public Works Phase I design complete and presented to Public Safety Committee and Council • Fire Station 52 construction documents begin 114 CITY OF TUKWILA Public Safety Plan Justice Center Conceptual Budget Summary YOE $ (in thousands) FUNDING SOURCE - Based on Initial Project Costs t�'m ��.�. sb�2k,o VWe�CV�JWu �.xb4 W:N.�����'�wuu�:'.�Wuwdgh`wvN�b"�IM�y'i:rvmuiww 11/16/2017 ,� �'i,;:y�yy�y�,"^"ww�w;^;+"w R OFYa PENyDITUR �9Li $:.tl�e. �,Po`y':T; UTGO (voter- approved) y4 � ;;ate. '�( OE) Impact. Fees v S General Fund Enterprise Funds TOTAL Fire Stations 18,824 4,750 858 - 24,432 Justice Center 28,629 - - 28,629 Public Works Shop - - 14,747 14,746 29,493 Facilities Total 47,453 4,750 15,605 14,746 82,554 Fire Apparatus/Equipment 29,932 - - - 29,932 Public Safety Plan Total $ 77,385 $ 4,750 $ 15,605 $ 14,746 $ 112,486 PROJECT COSTS Center Progr Project Category TIA UDGET EST ATE,t Justice Center A/E Services (both design & CA) 2,292,714 Permits/Fees 439,890 Construction for Building (pre -con, const, tax) 16,532,615 Construction for Site Development Construction Related Costs (incl bond) 1,034,797 PM Services (incl other prof svcs) 1,269,789 Contingency (incl Construction & Proj) 1,059,195 Land Acquisition 6,000,000 TOTAL 28,629,000 BUDGET E$TIMATE;(S Project Category Justice Center A/E Services (both design & CA) 3,500,000 FUNDING GAP 1,207,286 Permits/Fees 700,000 260,110 Construction for Building (pre -con, const, tax) 26,477,794 9,945,179 Construction for Site Development (incl ROW) 12,260,884 12,260,884 Construction Related Costs (incl bond) 2,112,639 1,077,842 PM Services (incl other prof svcs) 1,594,000 324,211 Contingency (incl Construction & Project) 5,757,731 4,698,536 Contingency for Site Contamination (soils, hazmat) 750,000 750,000 SUBTOTAL 53,153,048 30,524,048 Land Acquisition 14,133,295 8,133,295 Contingency for Land Acquisition 1,250,000 1,250,000 TOTAL 68,536,343 39,907,343 115 116 PROJECT COSTS CITY OF TNKWUUA Public Safety Plan Fire Stations -51,52 and expended cost for 54 Schematic Design Budget Summary YOE $ (in thousands) 7/23/IO1D Project Category �� 17,95sf B!� 6,e67 sf FS 54 8,22sf TOTAL 32,745 sf A/EServices (both design &CA) 731 356 464 1,551 Land Acquisition - 653 862 1'515 Permits/Fees 255 89 116 460 Construction (pre'con,conxt,tax) 7,009 3,278 4`273 15,380 Construction Related Costs (indbond) 1,047 438 551 2,036 PN1Services (indother prof Svcs) 460 297 397 1,154 Contingency (indConstruction QPrci) 1'145 546 665 2,356 TOTAL $ 11'446 $ 5,657 $ 7,329 $ 24,432 Project Category A/E Services (both design & CA) Land Acquisition Construction (pre-con,cnnst,tax) 899 234 353 854 262 854 849 1,595 390 Construction Related Costs Andbond) 931 PM Services (incl other prof Svcs) 426 687 476 435 Contingency (indConstruction &Proj) 1,062 1,294 1,185 1,185 1 The main fire station was originally identified as FS51, but has been changed to FS52 in the revised estimate. 2 FS 54 budget includes costs spent to date plus estimated costs to assess the scope of rehabilitation Project Category FS5Iz 1�ysu� FS52z z�oou� RG54 ��� existing Offig 15 TOTAL 32,3e9sf A/EServices (both design &CA) 1,070 1,415 150 2,635 Land Acquisition - 902 902 Permits/Fees 234 353 20 608 Construction (pre'con'const'tax) 9,396 13^298 230 22,925 Construction Related Costs (inc|bond) 931 1,398 50 2'379 PMServices (indother prof Svcs) 520 787 100 1.413 Contingency (indConstruction &PrN) 1,115 1'358 50 2,523 TOTAL g 13,273 $ 18'610 $ 1,502 $ 33,384 FUNDING GAP (013 7,564 343 259 c:\oseoVmtineK\oneonv soJ\c nentpnoject*Tvkwu\nm Summary\PSpFunding and Costs - Fire Stations s1and s2.xux 1.22.18- 1 1 7 118 TUKWILA PUBLIC SAFETY PLAN 2016 FIRE STATION 51 A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY FIRE STATION 52 A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY JUSTICE CENTER A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY PUBLIC WORKS A/E PROCUREMENT MASTER SITE PLAN DESIGN PHASE 1 BIDDING/CONSTRUCTION PHASE 1 MOVE-IN/OCCUPANCY PHASE 1 CO 2017 2018 2019 2020 GEM emignagsamosaaaijaitiageitlial"" 2021 PROJECT A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY