HomeMy WebLinkAboutPSBFOC 2018-08-06 Agenda PacketCity of Tukwila
City Council
Public Safety Bond Financial Oversight Committee
August 6, 2018
6300 Building, Rainier Conference Room
3:30 p.m.
AGENDA
I. Call to Order
II. Roll Call
III. Approval of Agenda
IV. Approval of April 19, 2018 Minutes
V. New Business
a. Election of Chair and Vice -Chair
b. Public Safety Plan Project Update/Overview
c. Financial overview
d. Expenditure Reports
e. Committee Charter
VI. Miscellaneous
• Report to Council
VII. Adjournment
Committee Purpose per Charter: As the City's legislative body, oversight and control of the City's finances is the
responsibility of the City Council, all seven of whom are held accountable by Tukwila voters. The purpose of
this Committee is not to supersede the fiduciary authority of the Council, but to independently represent
taxpayers concerning the City's expenditure of revenues received from the sale of general obligation bonds.
The Committee shall review the allocation of bond proceeds and progress on achieving the purposes of the
Public Safety Bond, and shall report at least semi-annually to the City Council and the public on the same. The
Committee will help ensure that the community remains informed about new public safety construction projects.
The Committee will not be engaged in facility design or construction oversight.
City of Tukwila
Public Safety Bond Financial Oversight Committee
April 19, 2018
City Hall, Hazelnut Conference Room
5:30 p.m.
MINUTES
I. Call to Order
II. Roll Call
Committee members present: Jessica Jerwa, Vice -Chair, Andy Reiswig, June Castillo, Randy Coplen
City staff present: David Cline, Laurel Humphrey, Peggy McCarthy
Mr. Goode was absent, and Ms. Jerwa chaired the meeting,
III. Approval of Agenda
Mr. Reiswig moved approval of the agenda, and Mr. Coplen seconded. The motion carried
unanimously and the agenda was approved.
IV. Approval of Minutes
Mr. Castillo moved approval of the. October 19, 2017 minutes, and Mr. Coplen seconded. The motion
carried unanimously and the minutes were approved.
V. Unfinished Business (n/a)
VI. New Business
Public Safety Plan Project Update
City staff updated the Committee on the status of projects associated with the Public Safety
Plan. The City is currently working on site acquisition for all projects. The Council's Public
Safety Committee will review the schematic design of the Justice Center in mid -May. The
Finance Committee has been working on strategies to address the Public Safety Plan budget
gap which is occurring as a result of market conditions. A public open house is planned for
June 23, 2018 and the Committee is encouraged to attend. Staff distributed copies of the
April reports to Council from City Administration and the Public Safety Plan Program
Management consultant. Mr. Reiswig requested a map of the City showing all Public Safety
Plan project locations.
2. Public Safety Plan Financial Overview
The Committee reviewed a report of all Public Safety Plan revenues & expenditures through
March 2018. Total actual revenues through March 31 are $38,538,348.00 from the voter -
approved bond, fire impact fees, and investment interest. Actual expenditures through
March 31, 2018 are $5,341,877. Staff distributed a document showing the expenditure
details, including vendors, descriptions and amounts by project. The Committee also
reviewed an updated list of Public Safety Plan contracts.
VII. Miscellaneous
Staff asked the Committee if they would be interested in convening in July, and the Committee
agreed. The City will have updated information on project budgets to share at that time. Staff will
follow up with a scheduling poll.
Mr. Coplen commented that the City should avoid change orders in all Public Safety Plan
construction projects. Staff replied that the GC/CM model of construction provides more predictable
project budgets because the architect and contractor make budget decisions together at the point
of schematic design. Mr. Reiswig commented that the market conditions causing the budget gap are
a regional problem impacting many industries and cost escalations are unpredictable.
VIII. Adjournment
Mr. Coplen moved adjournment and Mr. Castillo seconded the motion. The motion carried and the meeting
was adjourned at 6:27 p.m.
Minutes by LH, Reviewed by PM
By -Laws Excerpt
Article IV. Elections
The Committee shall elect a Chair and a Vice Chair each year. Generally, officers shall be elected
and take office annually at the first Committee meeting in the calendar year. The election will
take place as the first item of new business and the elected officers will assume their duties at
the close of elections.
The election of the Chair will be conducted by the Committee staff person who will ask for
nominations from Committee members. No one Committee member shall nominate more than
one person for an office. Nominations do not require a second. Staff will repeat each
nomination, ask for further nominations, and declare the nominations closed. A motion to close
nominations is not necessary. Committee members will be asked to vote by a raise of hands.
As soon as one of the nominees receives a majority vote of the seated members staff will
declare that member elected as the Chair. No votes will be taken on any remaining nominees. A
tie vote will result in a failed nomination. If none of the nominees receive a majority vote, staff
will call for nominations again and repeat the process until a single candidate receives a
majority vote. Upon election, the Chair will conduct the election for Vice -Chair following the
same process.
Should the Chair be vacated prior to the completion of the Term, the Vice -Chair will assume the
duties and responsibilities of the Chair for the remainder of the Term. The Chair will then
conduct elections for a new Vice -Chair.
Should the Vice -Chair be vacated prior to the completion of the Term, the Chair will conduct
elections for a new Vice -Chair to serve out the remainder of the Term.
Time spent fulfilling a vacated Term shall not count towards the two consecutive Term limit for
Chair and Vice -Chair.
TU KWI LA PUBLIC SAFETY PLAN
2016
FIRE STATION 51
A/E PROCUREMENT
PROGRAMMING
DESIGN/PERMITTING
BIDDING/CONSTRUCTION
MOVE-IN/OCCUPANCY
FIRE STATION 52
A/E PROCUREMENT
PROGRAMMING
DESIGN/PERMITTING
BIDDING/CONSTRUCTION
MOVE-IN/OCCUPANCY
JUSTICE CENTER
A/E PROCUREMENT
PROGRAMMING
DESIGN/PERMITTING
BIDDING/CONSTRUCTION
MOVE-IN/OCCUPANCY
PUBLIC WORKS
A/E PROCUREMENT
MASTER SITE PLAN
DESIGN PHASE 1
BIDDING/CONSTRUCTION PHASE 1
MOVE-IN/OCCUPANCY PHASE 1
2017
2018
2019
2020
2021
V
PROJECT
A/E PROCUREMENT
PROGRAMMING
DESIGN/PERMITTING
BIDDING/CONSTRUCTION
MOVE-IN/OCCUPANCY
CITY OF TUKWILA
Public Safety UTGO Bond Projects
Revenues & Expenditures
BUDGET vs ACTUALS
FUNDING SOURCES
IIIIP"L.
Funding Category
Unlimited Tax General Obligation (Voter -approved bond)
Tukwila South Mitigation Fees
TOTAL Revenues
Fire Fire Total Justice Total
Stations Apparatus Fire Services Center Public Safety
18,824,000 29,932,000
4,750,000
$ 23,574,000 $ 29,932,000
48,756,000
4,750,000
$ 53,506,000
28,629,000
77,385,000
4,750,000
$ 28,629,000 $ 82,135,000
REVENUE
Funding Category
2016
III
2017
2018
thru 7/31/18
TOTAL
ACTUAL
11111lllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllll1111111111Imer
2018
(Aug -Dec)
null
2019
010111011111multommisigisomillsomillsoll,v
2020
Beyond
..........
Actual &
Projected
Unlimited Tax General Obligation (Voter -approved bond)
$ 36,709,954
$ -
$ -
$ 36,709,954
$ 40,675,046
$ 77,385,000
Limited General Obligation (Councilmanic) bonds
-
-
10,000,000
10,000,000
Tukwila South Mitigation Fees
-
500,000
500,000
300,000
300,000
300,000
3,350,000
4,750,000
Fire Impact Fees
-
1,017,000
246,707
1,263,707
250,000
300,000
300,000
2,700,000
4,813,707
Real Estate Excise tax
373,763
373,763
300,000
500,000
500,000
3,135,333
4,809,096
Property sales
-
4,289,300
775,000
9,973,700
15,038,000
Investment Interest
9,561
258,283
331,491
599,335
200,000
100,000
50,000
-
949,335
TOTAL Revenues
$ 36,719,516
$ 1,775,283
$ 951,961
$ 39,446,760
$ 1,050,000
$ 46,164,346
$ 11,925,000
$ 19,159,033
$ 117,745,139
C:\Users\Aaron-W\City of Tukwila\Internal - Financial Oversight Committee-TUKDID010\FOC Financial Reports-TUKDID148
8/3/2018
CITY OF TUKWILA
Public Safety UTGO Bond Projects
Revenues & Expenditures
BUDGET vs ACTUALS
PROJECT COSTS - Budgets
Project Category
FS 51
17,950 sf
Tu
FS 52
6,567 sf
�i,1,
FS 54
8,228 sf
,uPii0,_„„„„„1„„„„,:
TOTAL FS
32,745 sf
PPPPP
Equipment &
Apparatus
62626
TOTAL
Fire Services
262
Justice
Center
TOTAL
Bond Financed
A/E Services (both design & CA)
731,003
356,000
464,000
1,551,003
-
1,551,003
1,906,190
3,457,193
Land Acquisition
-
653,000
862,000
1,515,000
-
1,515,000
6,000,000
7,515,000
Permits/Fees
254,521
89,000
116,000
459,521
-
459,521
439,890
899,411
Construction (pre -con, const, tax)
7,808,854
3,278,000
4,273,400
15,360,254
-
15,360,254
16,532,615
31,892,869
Construction Related Costs (incl bond)
1,047,140
438,000
551,200
2,036,340
-
2,036,340
1,034,797
3,071,137
PM Services (incl other prof svcs)
459,552
297,000
397,000
1,153,552
-
1,153,552
1,145,956
2,299,508
Contingency (incl Construction & Proj)
1,145,000
546,000
665,000
2,356,000
-
2,356,000
1,569,552
3,925,552
Fire apparatus
-
-
-
-
25,598,488
25,598,488
-
25,598,488
Fire equipment
-
-
-
-
4,333,874
4,333,874
-
4,333,874
TOTAL Expenditures
$ 11,446,070
$ 5,657,000
$ 7,328,600
$ 24,431,670
$ 29,932,362
$ 54,364,032
$ 28,629,000
$ 82,993,032
Project Category
A/E Services (both design & CA)
Land Acquisition/ROW
Permits/Fees
Construction (pre -con, const, tax)
Construction Related Costs (incl bond)
PM Services (incl other prof svcs)
Contingency (incl Construction & Proj)
Fire apparatus 2
Fire equipment
TOTAL Expenditures
P
FS 51
9,426 sf
FS
FS 54
15,068 sf 9,287 sf
1,070,000 1,415,000
234,000
9,396,000
931,000
526,000
1,115,000
353,000
13,298,000
1,398,000
787,000
1,358,000
150,000
902,000
20,000
230,000
50,000
100,000
50,000
TOTAL FS Equipment & TOTAL Justice
33,781 sf Apparatus Fire Services Center
2,635,000
902,000
607,000
22,924,000
2,379,000
1,413,000
2,523,000
13,690,670
TOTAL
2,635,000 3,500,000 6,135,000
902,000 15, 383, 295 16, 285, 295
607,000 700,000 1,307,000
22,924,000 38,738,678 61,662,678
2,379,000 2,112,639 4,491,639
1,413,000 1,594,000 3,007,000
2,523,000 6,507,731 9,030,731
13,690,670 - 13,690,670
2,135,126 2,135,126
$ 13,272,000 $ 18,609,000 $ 1,502,000 $ 33,383,000 $ 15,825,796 $ 49,208,796
2,135,126
$ 68,536,343 $ 117,745,139
Budget Change
by Category
2,677,807
8,770,295
407,589
29,769,809
1,420,502
707,492
5,105,179
(11,907,818)
(2,198,748)
$ 34,752,107
Budget Change by Project
$ 1,825,930 $ 12,952,000 $ (5,826,600) $ 8,951,330 $ (14,106,566) $ (5,155,236) $ 39,907,343
$ 34,752,107
The main fire station was originally identified as FS51, but has been changed to FS52 in the revised estimate.
Includes $5,750,493 of financing costs for apparatus purchases through 2029.
C:\Users\Aaron-W\City of Tukwila\Internal - Financial Oversight Committee-TUKDID010\FOC Financial Reports-TUKDID148
8/3/2018
PROJECT COSTS - Actuals
Project Category
A/E Services (both design & CA)
Land Acquisition/ROW
9,426 s
329,717
12,750
CITY OF TUKWILA
Public Safety UTGO Bond Projects
Revenues & Expenditures
BUDGET vs ACTUALS
15,068 s
101,968
29,734
9,287 sf
237
911,474
TOTAL Stations
33,781 sf
533,92
953,958
Equipment
Apparatus
TOTAL
Fire Services
953,958
Justice TOTAL
Center Bond Financed
658,698
1,042,917
1,192,620
1,996,875
Permits/Fees
529
529
529
529
Construction (pre -con, const, tax)
Construction Related Costs
Bond Issuance Costs
59,853
8,256
68,109
14,447
82,556
123,83
206,388
PM Services (incl other prof svcs)
74,817
1,838
65,778
252,432
252,432
349,522
601,954
Contingency
Fire Apparatus
3,253,545
3,253,545
3,253,545
Fire Equipment
421,528
421,52
421,528
TOTAL Expenditures
477,667
251.796
$ 1,079,488
08,95
3,689,520
$ 5,498,47
$ 2,174,969
7,673,440
1 In March 2018, the City purchased property for $884,680 for Fire Station 54. That expense will remain there until a final decision is made regarding the use of this land.
C:\Users\Aaron-W\City of Tukwila\Internal - Financial Oversight Committee-TUKDID010\FOC Financial Reports-TUKDID148 8/3/2018
CITY OF TUKWILA
Public Safety Plan
Contracts for Service
11111111
000000100001 0001000I000000 .
Shiels Obletz Johnsen
16-121
(SOJ)
Project Management Services - Phase I
(Pre bond election project planning)
Du
10/11/2016 12/31/2016 Not to exceed $37,000
16-179
Shiels Obletz Johnsen
(S01)
Project Management Services
12/22/2016
3/31/2021
Not to exceed $3,187,614
17-009
FACETS Consulting, LLP
Fire Station Location Study
1/10/2017
3/31/2017
Flat Fee of $36,000
17-068
Weinstein AU, LLC
Architectural Design and Planning
Services (Fire Stations)
4/19/2017
12/31/2020
Not to exceed $2,485,254
17-084
Heartland LLC
Real Estate Broker Services
5/23/2017
12/31/2018
1. Commission: 2.5% of gross
purchase price of each property
purchased during term of
agreement;
2. Sub -consultant fees: not to exceed
$60,000.
17-125
Steven M. Goldblatt
Program Management Quality
Assurance Services
7/25/2017
12/31/2021
Not to exceed $250,000
17-157
DLR Group, Inc
Architectural Design and Planning
Services (Justice Center)
9/9/2017
12/31/2020
Not to exceed $3,099,914
17-167
Sound Earth Strategies,
Inc
Phase 1 & 2 Environmental Site
Assessments
9/18/2017
12/31/2017
Not to exceed $163,262
17-181
Valbridge Appraisal
Property Appraisals
10/12/2017
12/31/2018
Not to exceed $54,000
17-210b
Bush Roed Hitchings
Survey
12/4/2017
5/31/2018
Not to exceed $131,500
17-215
Samdal & Associates
Property Condition Assessments survey
services for Proposed PW facility
properties.
12/6/2017
1/31/2018
Not to exceed $10,300
17-218
Shannon & Wilson
Geotech
12/8/2017
7/31/2018
Not to exceed $38,700
18-001
Lydig Construction
General Contractor/ Construction
Manager - Fire Stations
11/27/2017
12/31/2020
Not to exceed $372,000
18-032
Abeyta & Associates
Relocation Services
3/2/2018
5/31/2018
Not to exceed $10,569
18-038
JRS Engineering
Building Envelope Services
3/16/2018
7/31/2019
Not to exceed $49,520
18-049
BN Builders
General Contractor/ Construction
Manager - Justice Center
4/2/2018
12/31/2020
Not to exceed $240,000
C:\Users\Aaron-W\City of Tukwila\Internal - Financial Oversight Committee-TUKDID010\FOC Financial Reports-TUKDID148
8/3/2018
CITY OF TUKWILA
PUBLIC SAFETY PLAN - EXPENDITURES FUNDED BY VOTED DEBT
Inception through July 31, 2018
Sum of AMOUNT
PRJ
FIRE STATION
FIRE STATION
FIRE STATION
EQUIPMENT &
JUSTICE
Grand Total
REPORT LINE
VENDOR
LINE DESCRIPTION
51
52
54
APPARATUS
CENTER
A/E Services
DAILY JOURNAL OF COMMERCE
Legal Advertisements
225
225
225
563
1,239
DLR GROUP INC
Architectural Design and Planning Services (Justice Center)
650,093
650,093
FACETS CONSULTING, LLP
Fire Station Location Study
12,000
12,000
12,000
36,000
PEPPLE CANTU SCHMIDT PLLC
FS 54 SITE PURCHASE -LEGAL SVCS
1,330
1,330
SEATTLE TIMES
Legal Advertisements
208
197
197
521
1,123
SHORT CRESSMAN & BURGESS PLLC
Legal Services
5,873
5,873
5,873
6,377
23,996
WEINSTEIN
Architectural Design and Planning Services (Fire Stations)
309,012
83,406
81,879
474,296
JRS ENGINEERING LLC
BUILDING ENVELOPE SERVICES
2,194
2,194
HOME DEPOT CREDIT SERVICES
Materials to secure acquired buildings
22
34
55
LOW ES
Materials to secure acquired buildings
711
711
LACY AND PAR INC
OPEN HOUSE MAILING
205
267
1,110
1,582
NE Services Total
329,717
101,968
102,237
658,698
1,192,620
Land
BRUCE C ALLEN & ASSOCIATES INC
Real Estate Consulting Services
44,870
44,870
BUSH ROED AND HITCHINGS INC
SURVEY SVCS
22,234
7,900
51,220
81,354
DAILY JOURNAL OF COMMERCE
Legal Advertisements
119
119
237
HEARTLAND
Real Estate Broker Services
-
166
2,626
2,792
PACE ENGINEERS INC
TOPOGRAPHIC SURVEY
12,750
12,750
SHANNON & WILSON, INC.
GEOTECHNICAL ENGINEERING
14,594
14,594
SOUNDEARTH STRATEGIES, INC
ENVIRONMENTAL SITE ASSESSMENTS
7,500
18,609
59,882
85,991
MASITALO
SETTLEMENT AGREEMENT
5,000
5,000
TUKWILA NAILS
SETTLEMENT AGREEMENT
12,500
12,500
SHEIKOMAR
SETTLEMENT
25,000
25,000
DYNAMIC LANGUAGE CENTER, INC.
Translation services for mailings
968
968
Property Acquisitions
Henkle Property Purchase -Justice Center Site
99,500
99,500
Lui Property Purchase -Justice Center Site
726,638
726,638
Palmer/Star Nursery Property Purchase
884,680
884,680
Land Total
12,750
29,734
911,474
1,042,917
1,996,875
Permits/Fees CITY OF TUKWILA Permits/Fees
529
529
Permits/Fees Total
529
529
Bond Issuance Costs
IPREO PARENT HOLDCO LLC
ELECTRONIC DISTR. OF POS/OS
218
30
52
450
750
MORGAN STANLEY
2016 UTGO Underwriter's Disc
29,417
4,057
7,101
60,862
101,437
PACIFICA LAW GROUP LLP
LEGAL SVC-UNLMTD TAX GEN OBLGT
9,077
1,252
2,191
18,779
31,299
PUBLIC FINANCIAL MGMT INC
FINANCIAL ADVIOSRY SVCS-2016 B
14,037
1,936
3,388
29,042
48,403
STANDARD AND POOR'S FINANCIAL
ANALYTICAL SVCS-UNLMTD TAX GEN
7,105
980
1,715
14,700
24,500
Bond Issuance Costs Total
59,853
8,256
14,447
123,833
206,388
PM Services
SHIELS OBLETZ JOHNSEN INC PUBLIC SAFETY PLAN
74,817
111,838
65,778
349,522
601,954
PM Services Total
74,817
111,838
65,778
349,522
601,954
Fire Apparatus
INTERNAL TRANSFER
PIERCE VELOCITY 100' PUC PAP
1,460,430
1,460,430
RADIO INSTALLS/LABOR
1,188
1,188
EOC Admin Vehicle
53,485
53,485
Admin Vehicle (2)
107,088
107,088
PIERCE VELOCITY PUMPERS (2)
1,631,354
1,631,354
Fire Apparatus Total
3,253,545
3,253,545
Fire Equipment
LN CURTIS & SONS
Quantifit Respirator
9,130
9,130
PAYPAL
MSA Mask Indentifire
1,365
1,365
SEAWESTERN, INC.
Hands Free SCBA Holder
1,778
1,778
BUNKER GEAR
46,218
46,218
SCBA Fill Station
1,380
1,380
SCBA EQUIP
354,553
354,553
WITMER ASSOCIATES INC
Extrication Gloves
3,177
3,177
HAYMAN
FIRE HELMET & SHIELD
416
416
SMITH
FIRE HELMET
308
308
O'BRIEN
HELMET
305
305
DAVENPORT GROUP
SCBA Replacement Computer Equi
1,849
1,849
ELECTRONIC BUSINESS MACHI
printer for SCBA Cage @ FD51
439
439
KELCH
HELMET
308
308
GRAINGER
SCBA EQUIP
265
265
R S HUGHES CO INC
SCBA EQUIP
39
39
Fire Equipment Total
421,528
421,528
Grand Total
477,667
251,796
1,079,488
3,689,520
2,174,969
7,673,440
8/3/2018
44.
0
*I
)906
PROJECT COSTS
both design
CITY OF TUKWILA
Public Safety Plan
Fire Stations - 51, 52 and expended cost for 54
Schematic Design Budget Summary
YOE $ (in thousands)
Le;:knit,k,fkkr.t."PATIPik, kkA
7
464
2018
TOTAL
32,745 sf
1,
and Acquisition
6
62
,5
Pe Fees
2
89
6
460
Construction (pre -con, const, tax)
7,809
,27
4,27
5, 60
Constructior, Related Costs incl bond
,047
4
5
2,0 6
Services incl other prof svcs)
460
297
97
,154
Contingency (incl Construction & Proj)
1,145
546
66
2,356
TOTAL
1,446
5,657
7,329
24,432
kmerk,kmk,kkkkkrc k,kqmk.kW", *P..WAUVOAkagA
AMPCF , z
okait,46'00kkivklu Abi4.46,444-
Project Category
A/E Services (both design & CA)
Land Acquisition
FS5
..TamQW. .mmv
11,933 sf
899
41 4
FS 52 ' FS 4
15,068 sf 11933 sf
1,244
1,003
854
TOTAL
38,934 sf
3,146
854
, 9
(661)
Permits/Fees
Construction (pre -con, const, tax)
Construction Related Costs (incl bond)
PM Services (incl other prof svcs)
Contingency (incl Construction & Proj)
234
8,956
931
426
1,062
353
12,677
1,398
687
1,294
262
9,935
1,039
476
1,185
849
31,568
3,367
1,589
3,541
390
16,208
1,331
435
1,185
TOTAL
12,509
17,652
14,753
44,9 4
The main fire station was originally identified as FS51, but has been changed to F552 in the revised estimate.
2 FS 54 budget includes costs spent to date plus estimated costs to assess the scope of rehabilitation
Project Category
A/E Services (both design & CA)
11,933 sf
1,070
15,068 sf
1,415
FS 54
5,398 sf
existing
150
32,399 sf
2,635
,...,„,aL*04' • '.4""
1,084
Land Acquisition
Permits/Fees
Construction (pre -con, const, tax)
234
9,396
353
13,298
902
20
230
902
608
22,925
(613)
148
7,564
Construction Related Costs (incl bond)
PM Services (incl other prof svcs)
931
526
1,398
787
50
100
2,379
1,413
343
259
Contingency (incl Construction & Proj)
TOTAL
1,115
13,273
1,3 8
18,610
50
1,502
2,523
33,384
167
CAUsers\JustineK \OneDrive - SOJ\Current Projects \Tukwila\Fire Stations \ gudgets\Budget Summary \PSP Funding and Costs - Fire Stations 51 and 52,xlsx, 1.2218-
HIGH
161
of the City of Tukwila
Public Safety Bond
Financial Oversight Committee
Adopted by Resolution No.
CHARTER of the City of Tukwila
Public Safety Bond Financial Oversight Committee
Background — Public Safety Bond
On November 8, 2016, voters of Tukwila will be asked to approve issuance of
general obligation bonds not to exceed $77,385,000 to pay for:
• Replacement of three seismically -deficient fire stations (Stations 51, 52 and 54)
• Guaranteed funding for fire equipment and apparatus for the life of the 20-year
bond
• Construction of a Justice Center to house the Tukwila Police Department and
Municipal Court.
2. Charter Purpose
Pursuant to Ordinance No. 2509 the City Council will appoint a Public Safety Bond
Financial Oversight Committee within six months if the ballot proposition is approved
by the qualified voters of Tukwila at the November 8, 2016 election. The purpose of
this Charter is to serve as the framework for the Financial Oversight Committee
("Committee"). The City Council may amend this Charter as necessary or
appropriate.
Committee Purpose
As the City's legislative body, oversight and control of the City's finances is the
responsibility of the City Council, all seven of whom are held accountable by Tukwila
voters. The purpose of this Committee is not to supersede the fiduciary authority of
the Council, but to independently represent taxpayers concerning the City's
expenditure of revenues received from the sale of general obligation bonds. The
Committee shall review the allocation of bond proceeds and progress on achieving
the purposes of the Public Safety Bond, and shall report at least semi-annually to the
City Council and the public on the same. The Committee will help ensure that the
community remains informed about new public safety construction projects. The
Committee will not be engaged in facility design or construction oversight.
4. Committee Responsibilities
• Review periodic reports provided by the City regarding status of construction
projects, bond expenditures, project schedules, and timelines of bond projects.
• Verify effective and efficient use of bond proceeds and compliance with the
purposes of the Public Safety Bond.
• Review efforts by the City to maximize bond revenues by balancing best value,
quality, and efficiency in meeting the City's goals and priorities.
• Review copies of all other bond reports provided by the City or requested by
the Committee.
(continued...)
Page 2 of 5
CHARTER of the City of Tukwila
Public Safety Bond Financial Oversight Committee
4. Committee Responsibilities (cont.)
• Review copies of any performance or financial audits of the City's bond
programs to ensure that appropriate action is being taken to remediate any
identified deficiencies.
• Prepare and communicate findings and recommendations for improvement via
a periodic (at least semi-annually) independent report to the City Council and
the public.
• Review this Charter annually and recommend revisions to the City Council.
• Approve Committee meeting minutes.
• Approve reports and other Committee communications.
5. Committee Structure and Membership
The Committee shall include 5 members comprising 2 residents, 2 members from the
business community, and 1 at -large member. The City Council will appoint all
members of the Committee.
Members shall serve for terms of two years without compensation, although in order
to have staggered terms, 1 resident and 1 business representative will initially be
appointed for three years and thereafter all terms of appointment will be for two years.
Members may be reappointed for additional terms.
No employee or official of the City of Tukwila shall be appointed to the Committee.
No vendor, contractor, or consultant of the City of Tukwila who is in any way involved
in the public safety construction projects shall be appointed to the Committee.
The Committee shall continue in existence for the economic life of the Public Safety
Bond.
6. Appointment Process
The City will advertise broadly the opportunity to serve on the Committee. Interested
individuals may apply by completing the City's Boards and Commissions application
form available on the City website. Applications will be reviewed by a standing
Committee of the City Council which will make a recommendation to the Committee
of the Whole. Volunteers for City Boards, Commissions, and Committees are subject
to a background check.
Page 3 of 5
CHARTER of the City of Tukwila
Public Safety Bond Financial Oversight Committee
7. Bylaws
The Committee shall adopt bylaws regarding its internal organization, including the
following:
• A provision for electing a Chair and a Vice -Chair, as well as any other officers
deemed necessary by the Committee.
• All meetings will be open to the general public.
• A majority of active members shall constitute a quorum.
• Reports and/or recommendations to the City Council must be approved by a
majority of active members of the Committee.
• Written minutes of all meetings of the Committee shall be composed.
. Meetings
The Committee shall determine its meeting schedule according to the flow of
information to evaluate, no fewer than two times per year. Members are expected to
reliably attend and participate in meetings. If a member fails to attend two or more
meetings without cause, the Committee shall define the member as inactive and
inform the Council of its action.
9. City Support
The City will provide the Committee with reasonable technical and administrative
assistance, including:
• Provision of timely reports that will describe proposed projects, costs,
contingency, and schedule.
• Provision of other documents such as financial statements, investment reports,
contracts, budget amendments, bid awards, or other reports requested by the
Committee.
• Provision of a meeting room.
• Provision of space on the City website and Digital Records Center for public
access to agendas, minutes, reports, and any other relevant information.
• Preparation and distribution of meeting agendas and minutes.
Page 4 of 5
CHARTER of the City of Tukwila
Public Safety Bond Financial Oversight Committee
10. Ethics Policy
Committee members shall be bound by Tukwila Municipal Code Chapter 2.95, Code
of Ethics for Employees and Appointed Officials.
The Committee serves the general interest of the public and not any personal or
special interest.
Committee members are required to sign a conflict of interest statement and to
disclose any potential conflicts that may arise in the course of their service.
11. Member Termination
The City Council retains the right to remove a Committee member for specific reasons
such as, but not limited to:
• The member has been declared inactive due to missing two or more meetings
without cause.
• The member has been found to violate a provision of the Code of Ethics (TMC
Chapter 2.95).
If a member is removed from the Committee, the community will be notified of the
vacancy and the City Council will appoint another qualified person to the Committee
per the process outlined in Section 6 of this Charter.
Page 5 of 5