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Home My WebLink AboutCOW 2018-08-13 COMPLETE AGENDA PACKETTu ila City Council Agenda COMMITTEE OF THE WHOLE A 90 Allan Ekberg, Mayor Councilmembers: •:• Dennis Robertson •:• Kathy Hougardy David Cline, City Administrator •:• De'Sean Quinn •:. Kate Kruller Verna Seal, Council President •:• Thomas McLeod •:• Zak Idan Monday, August 13, 2018; 7:00 PM Tukwila City Hall Council Chambers 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENTS At this time, you are invited to comment on items not included on this agenda (please limit your comments to five minutes per person). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. (Refer to back of agenda page for additional information.) 3. SPECIAL ISSUES a. An ordinance establishing sewer connection requirements for "the Loop and Surrounding Area." b. An ordinance related to red light cameras. c. An amendment to a contract with The Watershed Company for the Sensitive Areas ordinance. d. A collective bargaining agreement with Tukwila Firefighters Union Local No. 2088 (2017-2019). e. A lodging tax application from the Museum of Flight in the amount of S30,000 from lodging tax funds for the Veterans Day Vietnam War Memorial. Pg.1 Pg.15 Pg.41 Pg.55 Pg.59 4. REPORTS a. Mayor b. City Council c. Staff d. Council Analyst 5. MISCELLANEOUS 6. ADJOURNMENT City Tukwila Reasonable Clerk's Office www.tukwilawa.gov, Tukwila City Hall is ADA accessible. accommodations are available at public hearings with advance notice to the (206-433-1800 or TukwilaCityClerkPTukwilaWA.gov). This agenda is available at and in alternate formats with advance notice for those with disabilities. Council meetings are audio/video taped (available at www.tukwilawa.gov) HOW TO TESTIFY When recognized by the Presiding Officer to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to 5 minutes. The Council appreciates hearing from citizens and members of the public, and may not be able to answer questions or respond during the meeting. PUBLIC COMMENTS Members of the public are given the opportunity to address the Council on items that are NOT included an the agenda during PUBLIC COMMENTS. Please limit your comments to 5 minutes. If you have a comment on an Agenda item, please wait until that item comes up for discussion to speak on that topic. SPECIAL MEETINGS/EXECUTIVE SESSIONS Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters as prescribed by law. Executive Sessions are not open to the public. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Members of the public who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at that time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL MEETING SCHEDULE No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four-year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. and Special Meetings. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular or Special Council meetings. Committee of the Whole Meetings - Councilmembers are elected for a four-year term. The Council President is elected by the Councilmembers to preside at all Committee of the Whole meetings for a one-year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed there are forwarded to Regular or Special Council meetings for official action. COUNCIL AGENDA SYNoPsis ---- - ---------- ---- ------- -- - - - -------- ------------- WeetinsDate Prepared by Mayor's review Council review 08/13/18 HH if.\,',.\ 08/20/18 HH ITEM INFORMATION ITEM No, 3.A. S FAI,I, SPONSOR: HENRY HASH ORIGINAL AG UNDA DAIE: 08/13/18 AGI,NDA 1 rkM TI 11,1t Valley View Loop Sewer Transfer Area Ordinance to Establish Sewer Connection Requirements CA rEGoRy 1 Discussion 08/13/18 El Alotzon AltgDate 0 Resolution Mt Date Ordinance 0 Bid ,lward ANDate 0 Public Hearing Mt Date 0 Other III Date Alt Date Mtg Date 08/20/18 SPONSOR " nal Mayor Finance Pin' - 0 P&R J Police DCD PW SPONSOR'S Council is being asked to approve the Ordinance establishing sewer connection SUMMARY requirements and define the service area boundary served by Valley View Sewer District. Per Interlocal Agreement No. 15-115, Valley View Sewer District will supply sewer to the Loop area and this ordinance will set the sewer connection requirements and fees. RFATIEw11) BY El COW Mtg. Eil CA&P Cmte El Utilities Cmte 0 Arts Comm. DATE: 07/23/18 El F&S Cmte El Parks Comm. CHAIR: Transportation Cmte El Planntng Comm. THOMAS MCLEOD COMMITTEE RECOMMENDATIONS: SPoNsoR/ADNIIN. commn Public Works Department 1 kl,. Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE ExpLNDI 1 uRE RUQUIRLD AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 08/ 3 8 08/20/18 MTG. DATE ATTACHMENTS 08/13/18 Informational Memorandum dated 07/20/18 Ordinance Valley View Sewer District's sewer connection costs Minutes from the Transportation & Infrastructure Committee meeting of 07/23/18 08/20/18 4 2 Allan Ekberg, Mayor Public Works Department - Henry Hash, Director INFOR ATIONAL E ORANDU TO: FROM: Henry Hash, Public Works Director BY: Pat Brodin, Development Manager CC: Mayor Ekberg DATE: July 20, 2018 SUBJECT: Valley View Loop Sewer Transfer Area Project No. 81240203 Ordinance to Establish Sewer Connection Requirements for the Loop Area Transportation and Infrastructure Committee ISSUE Adopt an Ordinance for the Loop and surrounding area for sewer connection requirements and to define the service area boundary served by the Valley View Sewer District. BACKGROUND In April of 2018, the Tukwila City Council approved an amended Interlocal Agreement that allows Valley View Sewer District to provide sanitary sewer service to the Loop area of the City of Tukwila. In a series of public meetings, Valley View Sewer District has shared preliminary project and cost details with residents of the area regarding the installation of sewers. Now that permits have been issued, Valley View Sewer District is ready to begin construction. The ordinance will set the sewer connection requirements and define the service area boundary. Similar to the Duwamish neighborhood, parcel numbers are to be recorded at King County with the Ordinance to accurately represent the properties included in the sewer connection requirements. DISCUSSION The Ordinance states that any homes existing on September 30, 2018 will be required to connect to the sewer and pay the associated connection charges to Valley View Sewer District if any portion of any building is situated within 250 feet of a sewer line and if: • Septic or health problems are identified by King County Health Department that require repair, or • a temporary drain field repair permit that requires connection to public sewer issued by the King County Health Department, or • the home changes ownership, or • remodeling occurs, adding a bathroom or bedroom. FISCAL IMPACT There is no fiscal impact to the City as part of this Ordinance. The associated connection charges to the homeowner is through Valley View Sewer District. RECOMMENDATION Council is being asked to approve the Ordinance establishing sewer connection requirements and service area in the Loop and surrounding area pursuant to the Amended Sewer Service Agreement (15-115(a)) between the City of Tukwila and Valley View Sewer District and consider this item at the August 13, 2018 Committee of the Whole Meeting and subsequent August 20, 2018 Regular Meeting. Attachments: Draft Ordinance with Exhibit W:\PW Eng \ PROJECTS \A- SW Projects\Valley View Loop Area Sewers \ Info Memo \IV Loop Area Sewer Ord 072318 sm,docx 3 4 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ESTABLISHING SEWER CONNECTION REQUIREMENTS FOR "THE LOOP AND SURROUNDING AREA"; DEFINING SERVICE AREA BOUNDARIES; PROVIDING FOR SEVERABILITY, AND ESTABLISHING ANEFFECTIVE DATE. WHEREAS, a sewer plan identifying residential and commercial areas has been prepared with a prioritized construction schedule; and WHEREAS, the City of Tukwila has granted the Valley View Sewer District the right to install and operate the sanitary sewer system for "the Loop and Surrounding Area"; and WHEREAS, sewer lines meet Washington State Department of Ecology standards; and WHEREAS, a Sewer Connection Charge will be paid at the time of connecting or before final building permit approval to the Valley View Sewer District for new facilities; and WHEREAS, Valley View Sewer District will record this ordinance, binding it to the affected parcels in "the Loop and Surrounding Area"; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. "The Loop and Surrounding Area" Connection Charges. Homes in "the Loop and Surrounding Area" —as identified by Section 2 of this ordinance, existing on September 30, 2018—will be required to connect to Valley View Sewer District sewer system and pay the associated connection charges to Valley View Sewer District if any portion of any building is situated within 250 feet of a sanitary sewer line or lateral, and if: 1. septic or health problems are identified by King County Health Department that require repair or replacement of the septic tank system, or W: Word Processing \ Ordinances \Sewer Connection Rqmts-The Loop Area 6-28-18.doc PB:bjs Page 1 of 2 5 2. a temporary drain field repair permit that requires connection to public sewers upon their availability has been issued by the King County Health Department, or 3. the home changes ownership, or 4. remodeling occurs, adding a bathroom or bedroom. Section 2. Service Area Boundaries. "The Loop and Surrounding Area" is the Valley View Service Area bordered by SR 518 on the north, Klickitat Drive on the east, 42nd Ave South on the west, and South 160th St on the south, as shown on the map attached to this ordinance (Exhibit A). Section 3. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 5. Effective Date. This ,ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OFTHE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2018. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Attachment: Exhibit A — Map of Valley View Sewer District W: Word Processing\Ordinances\Sewer Connection Rqmts-The Loop Area 6-28-18.doc PB:bjs Page 2 of 2 6 7 List of Parcel Numbers for Loop Area Sewers 8108600720 8108600340 8108600201 6154200020 8108600080 8108600781 8108600240 6154200010 8108600062 8108600780 8108600280 8108600520 8108600065 8108600125 8108600325 8108600523 8108600043 8108600126 8108600320 8108600521 8108600041 8108600122 2386600005 8108600504 8108600021 8108600123 2386600010 8108600503 2223049014 8108600183 2386600035 8108600501 2223049007 8108600180 8108600845 8108600502 8108600740 8108600184 8108600842 8108600481 2223049013 8108600221 8108600840 8108600462 8108600762 8108600220 8108600560 8108600440 8108600761 8108600262 6154200090 8108600442 8108600760 810860026/ 6154200080 8108600444 8108600764 8055500030 8108600522 8108600441 8108600763 8055500020 8108600505 2223049085 8108600081 8055500010 8108600500 2223049088 8108600083 8108600342 8108600480 2223049109 8108600082 8108600345 8108600460 2223049100 8108600063 8108600348 8108600464 2223049039 8108600064 8108600341 8108600443 2223049087 8108600060 8108600805 2386600015 2223049060 8108600059 8108600801 2386600020 2223049063 8108600040 8108600802 2386600025 2223049049 8108600042 8108600800 2386600030 2223049095 8108600020 8108600821 2386600040 2223049104 8108600101 8108600823 2386600041 2223049105 8108600120 8108600820 2386600046 2223049103 8108600130 8108600819 2386600050 2223049044 8108600146 8108600124 2386600055 2223049115 8108600145 8108600143 2223049016 2223049006 8108600182 8108600140 2223049079 8108600181 8108600127 8108600561 8108600223 8108600144 8108600562 8108600222 8108600121 6154200070 8108600258 8108600128 6154200060 8108600260 8108600141 6154200050 8108600300 8108600160 6154200040 8108600302 8108600200 6154200030 8 CHARGE TYPE Connection Charge GFC Capacity Charge Permit Fee FULL AMOUNT $4,000.00 (Estimate) $4,033.00 $9,176.80 (Estimate) SEWER BILL/MONTH AVERAGE MONTHLY FINANCE CHARGE $32.22 $33.00 $62.60 $0.00 $0.00 $58.85 TOT (1) Connection Charge and GFC annual installments for 15 years. (2) Capacity Charge quarterly bill for 15 years. (3) Each newly created lot will have a Connection Charge of $10,500 (Estimate). $1031s34 Due Upon Financing (Estimate) CS) The Loop Connection Charge Escalation ($4,000.00 Estimate) Year Connection Charge Year Connection Charge 2018 2019 2020 2021 2022 $4,000.00 $7,500.00 $7,725.00 $7,950.00 $8,175.00 2023 2024 2025 2026 2027 $8,400.00 $8,625.00 $8,850.00 $9,075.00 $9,300.00 Capacity Charge Escalation. Year 2013 2014 Capacity Charge $6,618.26 $7,897.96 Year 2017 2018 Capacity Charge $8,912.91 $9,176.76 CHARGE TYPE Connection Charge GFC Capacity Charge Permit Fee Side Sewer 0 HARGES SEWER BILL/MONTH TOTAL WITH SEWER BI FULL AMOUNT 2018 2019 $4,000 $7,500 (Estimate) $4,033 $4,033 $9,176 $9,452 (Estimate) $0 $100 $0 $7,000 (Estimate) ONTH (1) Capacity Charge assumes 3% yearly increase. AVERAGE MONTHLY FINANCE CHARGE 2018 $32.22 $33.00 $62.60 N/A $0.00 $58.85 86.67 2019 $60.42 $33.00 $64.50 N/A $57.50 62.50 (Projected) 277.92 12 C^ty fT U_''^U C1tvCouncil Transportation & Infrastructure Committee TRANSPORTATION &|NFRASTRUCTURE COMMITTEE Meeting Minutes Ju/v23, 20l8-5:30/znz-Hazelnut Conference Room, [itv/fo0 Councilmembers: Thomas McLeod, Chair; De'Sean Quinn, Zak Idan Guests: David Cline, Henry Hash, Hari Po0nekantiJoseph Todd' Pat Brodin' Cyndy Knighton, Laurel Humphrey Julien Loh & Bill Martin' Puget Sound Energy; Ken Lyons, AT&T; Colleen DeShazer, Mobilitie; Pam Carter, resident CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m. 1, PRESENTATIONS M. BUSINEGsAGEND& A. Ordinance: Establishing Sewer Connection Requirements for "The Loop" Staff is seeking Council approval of an ordinance that vvoukj establish sevyer connection requirements and to define the service is boundary served by the Valley View Sewer District (VVSD)' Valley View is allowed to provide sewer service to the "Loop" area of the City of Tukwila per anintehoc8iagreement amended inApril 2O18. The proposed ordinance states that homes existing on Septennber3O' 20I8 will be required to connect to the sewer and pay associated charges if any portion of the building is within 250 feet of a sewer line and in the event of septic failure, temporary drain field repair, change of ownership, or remodel. VV3QCommissioner Pam Carter shared with the Committee some information about the sewer connection costs. Households with 5096 and beiVvv median will qualify for financial assistance due to Community Development Block Grant funds. There is significant savings incentive to connect in 20I8, or Phase ||ofthe project. TheComnnitteerequestedtohavetheinformationabouttheconnection costs inthe packet fbrtheCommittee ofthe Whole meeting. UNANIMOUS APPROVAL. FORWARD TO AUGUST 13,2B1QCOMMITTEE OFTHE WHOLE. B. Puget Sound Enerp/Small Cell Wireless Overview Chair McLeod invited representatives from PugetSound Energyto share information regarding their experience in collocation with wireless facilities. PSE has 497,354 existing attachment or units, including street/area lights, wireless, and vxire|ine' P5E'sprocess includes opreliminary screening, application review, engineering & design approval, construction and installation, and they have created a Pole Services Department to focus on safety, regulatory adherence, and reliability. PSE offered to continue to be a resource to Tukwila as it rnVxesinto the development ofregulations and standards for small cell technology, 14 COUNCIL AGENDA S OPSIS -Iniliatc AleetingDaie Prepared b:y A feyor's rerjoa (,oumil review 08/13/18 BD 08/20 8 BD ITEM INFOR ATION ITEM No. 3.B. Si AI+ Si( )NS( )R.: BILL DEVLIN ORIGIN \ 1, AGKINDA DXFK: 08 / 8 Act;NI),\ 1 tk\t'r •iii, Automated safety cameras and corresponding ordinance 08/13/18 Mot/or AN Date .esoltilion ANDah, E Bid ,,livard AN Dale Public: Hearing Itg Date Other A.4g Date CakcoRy r1 Dix:Iowan 01 Ordirance il kg Dale A li,g Date 08/20/18 SP( )N; S(1R — Om nal M(Dor I IR DCD — Pinar' ‘e p1ifre E71S pe-R ri Police _Pr Court SPONSOR'S The Council is being asked to consider and approve the automated safety camera program Summ \Ry and the corresponding ordinance. RI,ViilVo 1 tiY caw, Mtg. 7 CDN Comm Finance Comm. Trans &Infrastructure — \rts Comm. Parks Comm. DATE: 08/06/18 COMNIVITEE CI IA IR: HOUGARDY rI, Public Safety Comm. P Planning Comm. RECOMMENDATIONS: SPoNsoK/AuNitN. Com \IITTH Police Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE kx11, 1., DI I no, RI,CLIRI'D AMOUNT BUDGETED APPROPRIATION REQUIRED $N/A Fund Source: Comments: No Upfront Costs MTG. DATE RECORD OF COUNCIL ACTION 08/ / 8 MTG. DATE ATTACHMENTS o / 18 Informational Memorandumdated 07/23/18 Ordinance in Draft Form Powerpoint Presentation Minutes from the PS Committee meeting of 8/6/18 8/20/ 18 15 16 City of Tukwila Allan Ekberg, Mayor TO: FROM: BY: INFORMATIONAL EMORANDU Public Safety Committee Bruce Linton, Chief of Police Bill Devlin, Sergeant Traffic Division CC: Mayor Ekberg DATE: 07/23/2018 SUBJECT: Automated Safety Camera Presentation ISSUE Increase public safety on the city roadways through enforcement and education using automated red-light cameras. BACKGROUND The most prevalent complaint from our residents is speeding on our arterials and neighborhoods. Our traffic enforcement section cannot keep up with the increased call for enforcement. In addition to leveraging this technology for increased efficiency, studies have shown that red light cameras will make the city streets safer by reducing red light running violations. They are currently used in King, Pierce, Snohomish, Spokane, and Chelan counties. Here in King County there are programs in Bellevue, Des Moines, Federal Way, Issaquah, Kent, Lake Forrest Park, Mercer Island, Renton, and Seattle. ANALYSIS Automated safety cameras will reduce red light running, which in turn reduces the potential serious injury right angle collisions. They will educate the public and spillover to the non - camera intersections. They will assist with increased traffic flow and increase the safety of police officers. The camera systems will assist with better tracking of intersection statistics like traffic flows - number of vehicles, peak hours of the days, number of collisions, and tickets issued. They will provide more efficient service with no additional FTE's. The Police, Prosecutor, City Attorney, and Court supports the program. Studies show that nationally a high percentage of the public is in favor of automated red-light cameras. FINANCIAL IMPACT No upfront cost, the per camera, per month charge quoted as $4,250.00, the program will fund itself. RECOMMENDATION The Committee is being asked to forward this item to the Council for consideration at the August 13, 2018 Committee of the Whole meeting and subsequent August 20, 2018 Regular Meeting. ATTACHMENTS - Automated safety cameras info power point - Draft automated safety camera city ordinance 17 18 Automated Traffic Safety Camera Program IV 0 n s Cameras will make the city streets safer Cameras will reduce red light running Cameras will reduce potentially serious injury right angle collisions Cameras will educate the public and spillover to surrounding non camera intersections. Cameras will increase traffic flow Cameras will assist with internal investigations, law suits Cameras will assist with traffic collision investigations Cameras will increase safety of police officers 11. Cameras will provide more efficient service, 24/7 with no additional FTE's Camera will allow for better tracking of vehicles, collisions, and tickets issued ai Police, Prosecutor, City Attorney, and Court supports this program. Studies show that nationally a high percentage of the public is in favor of RLC. Inf U fl S Automated enforcement refers to the use of Cameras to enforce traffic safety laws (Red Light running) 24/7. a. Their primary purpose is to improve traffic safety by modifying driver behavior. Many states have laws that explicitly authorize automated enforcement. Here in Washington it is RCW 46.63.170 The most common type of automated program is for red light violations. The use of cameras to enforce speed limits is less common, but increasing, especially in school zones. Many jurisdictions treat automated enforcement citations just like parking tickets in that the registered owner is liable. Parking tickets do not result in points and/or not recorded on a driver's record. N Ni U S In our State/area there are currently 17 programs, with 343 Safety Cameras m They are used in King, Pierce, Snohomish, Spokane and Chelan Counties King County ATS camera programs include Bellevue (9), Des Moines (11), Federal Way (16), Issaquah (2), Kent (8), Lake Forrest Park (11), Mercer Island School District (5) Renton (18) Seattle (59), Seattle Public Schools (120) Their primary purpose is to improve traffic safety. To provide superior services that support a safe, inviting and healthy environment for our residents, businesses and guests. Responsive- We are timely and effective in the delivery of great customer service. We continually strive to find innovative ways to improve. Why is red light running a problem? Red light Runners cause hundreds of deaths, tens of thousands of injuries, and billions of dollars in property damage each year. In 2016, 800 people were killed, and an estimated 137,000 were injured in crashes that involved red light running. Iv -1. Studies conducted during a several month time frame in 5 busy intersections in Fair Fax County, VA prior the use of red light cameras found that a motorist ran a red light every 20 minutes at each intersection, and during peak times it was more frequent. An analysis of red light violation data from 19 intersections without red light cameras in four states found a violation rate of 3.2 per hour per intersection. UC Yes, in addition to the decrease in red light running at camera -equipped sites, studies show this effect is carried over to nearby signalized intersections that are not equipped with red light cameras. • An IIHS international red light camera study concluded that cameras lower red light violations by 40-50 percent. E. A 2016 Institute study comparing large cities with red light cameras to those without found the devices reduced the red light running crash rate by 21 percent and the rate of all types of fatal crashes at signalized intersections by 14 percent. Previous IIHS research in California found significant citywide crash reductions followed the introduction of red light cameras and injury crashes at intersections with traffic signals were reduced by 29 percent. Iv 01 IV CD ns in u Front into side collisions (right angle), the crash type most closely associated with red light running, at these intersections declined by 32 percent overall, and front side crashes involving injury fell 68 percent. 0, An institute review of international red light camera studies concluded that cameras reduce injury crashes by 25-30 percent. The Cochrane Collaboration, an international public health organization, reviewed 10 controlled before -after studies of red light cameras effectiveness. Based on the most rigorous studies, there was an estimated 13-29 percent reduction in all types of injury crashes and a 24 percent reduction in right angle injury crashes. n s in si ns e Some studies have reported that while red light cameras reduce front -into -side collisions and overall injury crashes, they can increase rear -end crashes, however such crashes tend to be much less severe that front -into -side crashes, so the net affect is positive. m The study sponsored by the Federal Highway Administration evaluated rec light camera programs in seven cities and they found that overall, right-angle crashes decreased by 25 percent while rear -end collisions increased by 15 percent. m Results showed a positive aggregate economic benefit of more than $18.5 million in those seven cities. The authors concluded that the economic costs from the increase in rear -end crashes were more than offset by the economic benefits from the decrease in right-angle crashes targeted by red light cameras. I. Note, not all studies have reported increases in rear -end crashes. The review by Cochrane Collaboration did not find a statistically significant change in rear -end injury crashes. Iv -.1 0~ � Int = Tukwila International Blvd ot5l44mStreet "= Boeing Access Road ot8xLKJrWay D °° 3l33rdAve Sand Interurban Ave S M 42"^Ave 8otInterurban Ave S M DouthcenhrParkway ot ShonderBhd °" VV.Valley otl8OthAve S M VV.Valley ot Stronder0vd = Grady and Interurban Ave 5 = Tukwila Parkway ot6lmAve S Tukwila Parkway otonrompho 1'405 N = SouthcenterBlvd ot66mAve 5 "= 5outhcenterBlvd ot 6lmAve 3 (8tots From l/l/l4'l2/3l/l6' 39wKh 16 being right angle crashes, with 8persons injured; 16sidesvvipe; The Safety Camera Equipment N C9 24/7 Automated Red -Light Camera Enforcement Continuous intersection coverage both day and night 3-Dimensional Radar Detection hstat-genetattho. non-invasive $0 hacking radar npaf l4 tha 4t$tanta, angle and spend e:r>rp to 32'NoKrttas fat optimal oven; eaptura. Nigh -Definition Video ¢itepla7 vlAoa inthtd§ng a ta-rnconc vldta Cho of tho viOatllon oront and 24/1 vldsa of oath intar,oc on. High -Efficiency Strobe fast rachargo pate with flash ra nonce capabilitiaa fat that plate ,bale Oaring dark cond•]letras Automated Wirvleai Upload SW' data and evitioreo Vans(*, at spoed, an to 4G. Ingle Camera, Single Pole Industry leading technology inconspi•euonsly placed on a single pole, Installation available on existing infrastructure, ATS r ATS Live Video Capability tarot shy/ oaths amgiftanee,iO' tea I-tim@ vlsaal+'nteM9titca Sad So,t=fr nf0 nk analy,ls via vornputer, phtte, taelet OP, High-Raseitxtlon 29 MP Images that Real -Time System Support xeat how saanectirky tapat31$it;as an Wnf that put carnaras are mama operating cveryetfy ave eapttpri»g v ©latdas. CA) O tie Capture o4`Data) Webrate 2417 availability \nevi4 olati©n Images & vid R FAas Or l&natxayments Call Cenle€ Customer Service reps 8:00 AM14O PM EDT Inquiries regarding violations . Payments by phone Citation Recipient Payment Support Latest Technology Non-invasive 3D radar 29 MP still camera HD video camera Self -serve video retrieval -ligh-efficiency stroae Wireless event upload Program Support & Training Senior Account Manager Client support personnel IT, sohare & maintenance support In -person & online training In-house legislative team Local WA attorney: Stge, Rives LLP V End -to -End Services Safety camera installation Maintenance & field services Event processing Citation printing & mailing Program reporting Evicence packages Award -Winning PR • Advertising & promotions Video PSAs Social media outreach Co lateral & FAQs Press Releases CA) Ni n s Cameras will make the city streets safer Cameras will reduce red light running Cameras will reduce potentially serious injury right angle collisions Cameras will educate the public and spillover to surrounding non camera intersections. Cameras will increase traffic flow a, Cameras will eliminate internal investigations, law suits Cameras will assist with traffic collision investigations Cameras will increase safety of police officers ow Cameras will provide more efficient service, 24/7 with no additional FTE's Camera will allow for better tracking of collisions, and tickets issued in these intersections. II. Police, Prosecutor, City Attorney, and Court supports this program. Studies show that nationally a high percentage of the public is in favor of RLC. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING A NEW CHAPTER OF THE TUKWILA MUNICIPAL CODE AUTHORIZING THE USE OF AUTOMATED TRAFFIC SAFETY CAMERAS AND ADOPTING STANDARDS RELATED THERETO, TO BE CODIFIED AS TUKWILA MUNICIPAL CODE CHAPTER 9.22; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, very serious traffic accidents involving right-angle collisions at high rates of speed are often the result of drivers running red lights; and WHEREAS, studies show that these accidents result in more serious injury and deaths than other accidents at signalized intersections; and WHEREAS, locating automated traffic safety cameras at signalized intersections has been shown to reduce the frequency of traffic violations at these intersections and has resulted in a corresponding reduction in injuries and associated economic costs; and WHEREAS, the City has arterial intersections that would benefit from the strategic placement of automated traffic safety cameras; and WHEREAS, the City of Tukwila desires to improve traffic safety and pedestrian safety throughout the City with emphasis on critical intersections; and WHEREAS, the Washington State Legislature has adopted Chapter 46.63 RCW, which authorizes local jurisdictions to use automated traffic safety cameras at arterial intersections, subject to some limitations; and WHEREAS, in accordance with RCW 46.63.170(1)(a), the City has prepared an analysis of the locations where automated traffic safety cameras are proposed to be located; W: Word Processing \Ordinances \Automated traffic safety cameras 7-25-18.doc WD:bjs Page 1 of 5 33 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Chapter 9.22 of the Tukwila Municipal Code Established. A chapter of the Tukwila Municipal Code entitled "Automated Traffic Safety Cameras," to be codified as Tukwila Municipal Code (TMC) Chapter 9.22, is hereby established to read as follows: CHAPTER 9.22 AUTOMATED TRAFFIC SAFETY CAMERAS Sections: 9.22.010 Automated traffic safety cameras — Detection of violations — Restrictions 9.22.020 Notice of infraction 9.22.030 Prima facie presumption 9.22.040 Infractions processed 9.22.050 Fine 9.22.060 Nonexclusive enforcement Section 2. Regulations Established. TMC Section 9.22.010, "Automated traffic safety cameras — Detection of violations — Restrictions," is hereby established to read as follows: 9.22.010 Automated traffic safety cameras — Detection of violations — Restrictions A. City law enforcement officers and persons commissioned by the Tukwila Police Chief are authorized to use automated traffic safety cameras and related automated systems to detect and record the image of stoplight violations at the intersection of two arterials; provided, however, pictures of the vehicle and the vehicle license plate may be taken only while an infraction is occurring, and the picture shall not reveal the face of the driver or of any passengers in the vehicle. B. Each location where an automated traffic safety camera is used shall be clearly marked by signs placed in locations that clearly indicate to a driver that the driver is entering a zone where traffic laws are enforced by an automated traffic safety camera. C. "Automated traffic safety camera" means a device that uses a vehicle sensor installed to work in conjunction with an intersection traffic control system or a speed measuring device, and a camera synchronized to automatically record one or more sequenced photographs, microphotographs or electronic images of the rear of a motor vehicle whenever a vehicle fails to stop when facing a steady red traffic control signal as detected by a speed measuring device. W: Word Processing \Ordinances\Automated traffic safety cameras 7-25-18.doc 34 WD:bjs Page 2 of 5 Section 3. Regulations Established. TMC Section 9.22.020, "Notice of infraction," is hereby established to read as follows: 9.22.020 Notice of infraction A. Whenever any vehicle is photographed by an automated traffic safety camera, a notice of infraction shall be mailed to the registered owner of the vehicle within 14 days of the violation, or to the renter of a vehicle within 14 days of establishing the renter's name and address. A person receiving a notice of infraction based on evidence detected by an automated traffic safety camera may respond to the notice by mail. B. If the registered owner of the vehicle is a rental car business, the law enforcement agency shall, before a notice of infraction is issued, provide a written notice to the rental car business that a notice of infraction may be issued to the rental car business if the rental car business does not, within 18 days of receiving the written notice, provide to the agency by return mail: (1) a statement under oath stating the name and known mailing address of the individual driving or renting the vehicle when the infraction occurred; or (2) a statement under oath that the business is unable to determine who was driving or renting the vehicle when the infraction occurred; or (3) in lieu of identifying the vehicle operator, the rental car business may pay the applicable penalty. Timely mailing of this statement to the agency shall relieve the rental car business of any liability under this chapter for the infraction. C. The law enforcement officer issuing a notice of infraction shall include with it a certificate or facsimile thereof, based upon the inspection of photographs, microphotographs or electronic images produced by an automated traffic safety camera, citing the infraction and stating the facts supporting the notice of infraction. This certificate or facsimile shall be prima facie evidence of the facts contained in it and shall be admissible in a proceeding charging a violation under this chapter. The photographs, microphotographs or electronic images evidencing the violation must be available for inspection and admission into evidence in a proceeding to adjudicate the liability for the infraction. D. The registered owner of a vehicle is responsible for an infraction detected through the use of an automated traffic safety camera unless the registered owner overcomes the presumption set forth in TMC Section 9.22.030, or, in the case of a rental car business, satisfies the conditions under TMC Section 9.22.020.B. If appropriate under the circumstances, a renter identified under TMC Section 9.22.020.6 is responsible for an infraction. E. All photographs, microphotographs or electronic images prepared under this chapter are for the exclusive use of law enforcement in the discharge of duties under this chapter and, as provided in RCW 46.63.170(1)(g), they are not open to the public and may not be used in a court in a pending action or proceeding unless the action or proceeding relates to a violation under this chapter. No photograph, microphotograph or electronic image may be used for any purpose other than enforcement of violations under this chapter nor retained longer than necessary to enforce this chapter. W: Word Processing \Ordinances\Automated traffic safety cameras 7-25-18.doc WD:bjs Page 3 of 5 35 Section 4. Regulations Established. TMC Section 9.22.030, "Prima facie presumption," is hereby established to read as follows: 9.22.030 Prima facie presumption A. In a traffic infraction case involving an infraction detected through the use of an automated traffic safety camera under this chapter, proof that the particular vehicle described in the notice of traffic infraction was involved in a stoplight violation, together with proof that the person named in the notice of infraction was at the time of the violation the registered owner of the vehicle, shall constitute in evidence a prima facie presumption that the registered owner of the vehicle was the person in control of the vehicle at the point where, and for the time during which, the violation occurred. B. This presumption may be overcome only if the registered owner, under oath, states in a written statement to the court or in testimony before the court that the vehicle involved was, at the time, stolen or in the care, custody or control of some person other than the registered owner. Section 5. Regulations Established. TMC Section 9.22.040, "Infractions processed," is hereby established to read as follows: 9.22.040 Infractions processed Infractions detected through the use of automated traffic safety cameras shall be processed in the same manner as parking infractions. Section 6. Regulations Established. TMC Section 9.22.050, "Fine," is hereby established to read as follows: 9.22.050 Fine The fine for an infraction detected under authority of this chapter shall be a base monetary penalty of $136.00; and provided further, that whenever, in the future, the state of Washington increases the fine imposed under this chapter, by legislation or court rule, the City's fine shall be increased to a like amount upon the effective date of such legislation or court rule. Section 7. Regulations Established. TMC Section 9.22.060, "Nonexclusive enforcement," is hereby established to read as follows: 9.22.060 Nonexclusive enforcement Nothing in this chapter prohibits a law enforcement officer from issuing a notice of traffic infraction to a person in control of a vehicle at the time a violation occurs under RCW 46.63.030(1)(a), (b) or (c). W: Word Processing \Ordinances \Automated traffic safety cameras 7-25-18.doc 36 WD:bjs Page 4 of 5 Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. Section 9. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 10. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2018. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Rachel B. Turpin, City Attorney Allan Ekberg, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing \Ordinances \Automated traffic safety cameras 7-25-18.doc WD:bjs Page 5 of 5 37 38 Public Safety Committee Minutes August 6, 2018 C. Ordinance: Red Light Cameras Staff is seeking Council approval of an ordinance that would add a chapter to the Municipal Code authorizing the use of automated traffic safety cameras. The Police Department is interested in working with American Traffic Solutions to install automated safety cameras at certain intersections to reduce red light running and the potential of serious injury collisions. The intersections would be selected based on collision data. Red light runners are responsible for deaths, serious injuries, and property damage, and studies show that red light cameras are effective at reducing the crash rate. A police officer will review all photographs taken by the automatic cameras and make a determination whether or not to issue a notice of infraction. Red light violations will have a penalty of $136 and will be handled in the same manner as parking infractions. The cost of each camera is $4,250 per month, and the program would be self-sustaining. Additional revenue distribution would be a Council policy decision to be evaluated after the program is implemented. Chair Hougardy invited the Municipal Court Administrator to speak to the FTE and caseload impacts to the Court. Staff reached out to Renton, Des Moines, and Fife, which are averaging about 20,000 tickets per year from their automated cameras. At this time Court is estimating that an additional 1.75 FTE and another half day calendar would be needed if the City moves forward with 6-12 cameras. Committee members expressed general support to introduce the cameras, but preferred a phased -in approach that incorporates data -based siting decisions. UNANIMOUS APPROVAL. FORWARD TO AUGUST 13, 2018 COMMITTEE OF THE WHOLE. D. Fire Department Lock Box Program Staff briefed the Committee on an initiative to upgrade the City's KNOX Box locking system to a keyless system that will be available January 1, 2019. The Fire Department will be requesting additional budget in its 2019-2020 proposal to implement the upgrade, which is expected to reduce the City's liability for misplaced or lost Knox Box keys. Staff and representatives from Knox demonstrated the new technology. DISCUSSION ONLY. III. MISCELLANEOUS Adjourned 6:49 p.m. Committee Chair Approval Summary by LH 39 40 OUNCIL AGENDA SYNOPSIS Irtriz'rrlr--------- \leetiq Date Prepared by reziew Council amen 08/13/18 MD 08/20/18 MD ITEM INFOR ATION ITEM No. 3.C. S'I'.1I I"`Si roc)] JACK PACE C)Rlc;l 8/13/18 Contract Sensitive with The Watershed Company for the update of TMC 1:8.45 Environmentally Areas r,.rzon 08/13/18 Alooltor2 Date 08/20/18 eJo/ution Alt Date Or litaae \'Il; Da _Bid lurczref I'x/lali� l leurr,'na Dale PI L lrc 1tt Date \1tg ' IN)\-`7,( .'ount'i/ DCD l'rrtau e e I:S' �l' I EPolrG't nl'II%`' QCp, ur! PON <7I ' Contract with The Watershed Company for the update of TMC 18.45 Environmentally SttIal.\I\', Sensitive Areas. Periodic update of the sensitive area regulations to reflect current best available science is required by the Growth Management Act. RI :\'l l?\\ Li) BY C.U.\ '. Itg. _ CDN Comm C Finance Comm. C Public Safety Comm. 'I tans &lnfz structure C Arts Comm. Parks Comm . — Planning Comm. D VI"P; 8/ 14 CDN CANCELLED COMMITTEE CI IA II-: RECOMMENDATIONS: SI>c)•\sc R/,\u\II'ti. Ca)\I�sII Department of Community Development I"I:r', 8/14/18 Com Dev and Neighborhood Committee meeting was cancelled COST IMPACT / FUND SOURCE FATE"NI)!I'CiI2I' RI,t 1CIltIA) AMOUNT BUDGETED APPROPRIATION REQUIRED $46,035 $46,035 $0 Fund Source: DCD PROFESSIONAL SERVICES BUDGET Comments: MTG. DATE RECORD OF COUNCIL. ACTION 08/1/18 08/20/18 MTG. DATE ATTACHMENTS 08/13/18 Information Memo Contract 17-142 along with Amendment 1 and the proposed Amendment 2 08/20/18 41 42 � \4 ILA K�ytK��« Tukwila Allan Ekberg, Mayor INFORMATIONAL E ORANDU U TO: Committee nfthe Whole FROM: Jack Pace, Director Community Development BY: Minnie Oha|kwa|, Planning Supervisor CC: Mayor Ekberg [)ATE: August 7.2O18 SUBJECT: Contract with The Watershed Company for the update ofTIVIC10.45 Environmentally Sensitive Areas ISSUE Periodic update of the sensitive area regulations to reflect current best available science (BAS) as required by the Growth Management Act (GMA), BACKGROUND The City iacurrently updating the Sensitive Area Code (TIVIC 18.45). Per RCW 36.70A.172 GK8Arequires that all jurisdictions use Best Available Science (BAS) in updating their critical area code. As part ofthe effort toapply BA8toTukwila, staff has determined that our current data onthe quality ofthe C� 'oVVeUandsioinsVffiCient.TheVrigina|vVmU8nd invgntOrv/oosasanlentvvoa completed in 2003 using different rating ayetgnn (3-tier), which was considered BA8 by Department of Ecology atthat time. In 2010. during the |ast8A[> Vpd8te, the City simply converted the previous 3-tier system to the then current 2010 4-tier system without collecting additional data. |n2O14.the Department ofEcology created anew rating system (4-tierwith emphasis onhabitat value) as part of their BAS review. The 2O14rating system is integral in determining the size required for wetland buffers. Per BAS buffers are determined on a sliding scale that is defined by the habitat score in the 2014 rating system. DISCUSSION As the City's current data is almost 20 years old and land use change and development has been substantial during that time, itinnecessary toupdate our wetland data tUensure accordance with BAS. To avoid duplication and provide economy, staff has reviewed the wetland reports that were received inthe recent past as part ofdevelopment applications. |t'was determined that the area 1gthe north of|-4O5 and the steep slope area ofK|ickitotDrive should be reassessed using the 2014 ratings system. This assessment will require both office and field work and will result iOraw data sheets for City retention that show the current state ofthe {}ity's vveUgDdS. Approximately 47 wetlands (a|| of which are accessible from public ROW)) are expected toberated. This will ensure B/\8|Sused inmaking decisions regarding the width of required buffers as well as cr88dg o robust data set for future updates. This data will also facilitate review of proposed development on those properties which contain wetlands and/or their buffers. FINANCIAL IMPACT The original contract was approved administratively for $12,320 and the proposed amendment iafor additional $33,715.With the proposed amendment the amount tobepaid shall not exceed $4G.O35.This amount will come from the Department ofCommunity Development professional services budget. INFORMATIONAL MEMO Page 2 RECOMMENDATION The Council is being asked to approve the contract and consider this item at the August 20, 2018 Regular Meeting under consent agenda. ATTACHMENTS Contract 17-142 along with Amendment 1 and the proposed Amendment 2 44 2 908 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number: 17-142 CONTRACT FOR SERVICES Amendment # 2 Between the City of Tukwila and The Watershed Company That portion of Contract No.17-142 between the City of Tukwila and The Watershed Company is hereby amended as follows: Section 1: Scope of Work. The contractor shall perform those services described on Exhibit A and C attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval for the City if the scope or schedule is to be modified in any way. Section 2: Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B and Exhibit D attached hereto and incorporated herein by this reference. The total amount shall not exceed $46,035 Section 4: Duration of Agreement. This agreement shall be in full force and effect for a period commenting July 31, 2017 and ending December 31, 2019, unless terminated sooner under the provisions hereinafter specified. All other provisions of the contract shall remain in full force and effect. Dated this day of , 20 CITY OF TUKWILA CONTRACTOR Allan Ekberg, Mayor Printed Name: ATTEST/AUTHENTICATED APPROVED AS TO FORM Christy O'Flaherty, MMC, City Clerk Office of the City Attorney CA Revised December 2016 Page 1 of 1 45 AMENDMENT#2 EXHIBIT SCOPE OF WORK Task 4: Wetland Inventory 1\ Conduct site visits to accessible areas in or near 47 wetlands as mapped by the City of Tukwila sensitive areas map (htt//vvvvv1 kwilavvo.gov/wnte Uup|oadn/2O15/11/Ggns itive-Arm8S- W1ap.pdf). north Of|-4U5/SR-518. Complete field portions ofthe Ecology 2O14wetland rating forms byhand. 2) Finalize Vxgt|aDd rating forms by hand using online -available information such aSaerial photos, G|Gtopography and other resources aonecessary. 3) Provide technical memorandum summarizing methods and findings, including atab|e showing wetland rating results. 4 Provide copies of handwritten data fOrrno to the City of Tukwila. 5) Provide a copy of the City of Tukwila sensitive areas map with each wetland identified/labeled for reference. Wetland |Owill be used to differentiate each wetland listed in the wetland rating table summary. 0) Provide project management and logistics to support the proposed scope of work, and QA/QC [gvigm/. /\ooVnnpUono a) UpUz47wetlands will beclassified. Mapping accuracy and wetland presence/absence will not be confirmed. However, if obvious, large-scale inconsistencies are discovered, they will be reported informally to the City for further consideration or direction. b) Wetlands located on private or other properties with physically or legally restricted access will be visually aaogoegd from accessible public properties and roads to the extent feasible within the constraints of budgeted time. Entry into restricted propertiesVvU[ not be attempted. c) Wetland rating forms and figures will be completed by hand and kept on -file at The Watershed Company and a copy of handwritten data forms shall be provided to the City. d) This classification effort is intended for use as a planning too[ and is not a substitute for wetland ratings done with full property access as part of a formal wetland delineation study. Page I of 2 AMENDMENT #2 EXHIBIT D BUDGET WETLAND INVENTORY Task # Task Tot. Hot •s Total Cost Wetland Invento Field work 164 $17,540 2 Office classification and research 141 $11,985 3 4 5 Compile data and draft Memorandum Update City wetland map with labels QA/QC and project management/coordination 18 11 6 $1,800 $1,100 $1,020 Expenses $270 Totals 47 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number:) 17-142(a) Council Approval N/A CONTRACT FOR SERVICES Amendment #1 Between the City of Tukwila and The Watershed Company That portion of Contract No. 17-142 between the City of Tukwila and The Watershed Company is hereby amended as follows: Section 4: Duration of Agreement. This agreement shall be in full force and effect for a period commencing July 31, 2017 and ending December 31, 2018, unless sooner terminated under the provisions hereinafter specified. All other provisions of the contract shall remain in full force and effect.. Dated this CITY OF TUKWILA day of JaJ Pace Director, Community Development CA Revised December 2U16 °Z, 20 )* Printed Name:1)4N Page 1 of 1 48 2905 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 CONTRACT FOR SERVICES Contract Number: 17-142 Council Approval N/A This Agreement is entered into by and between the City of Tukwila, Washington, a non -charter optional municipal code city hereinafter referred to as "the City," and The Watershed Company, hereinafter referred to as "the Contractor," whose principal office is located at 750 Sixth Street S, Kirkland, WA 98033. WHEREAS, the City has determined the need to have certain services performed for its citizens but does not have the manpower or expertise to perform such services; and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $12,320. 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget in any way. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing July 31, 2017, and ending March 31, 2018, unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. CA Revised December 2016 Page 1 of 6 49 6. Indemnification. The Contractor shall defend, indemnify and hold the Public Entity, its officers, officials, employees and volunteers harmless from any and all claims, injuries, -damages, losses or suits including reasonable attorney fees, arising out of or in c ' onnection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the Public Entity. Should a court of competent jurisdiction determine that is subjecttoRCN4.2411 then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the Public Entity, its officers, officials, employees, and volunteers, the Contractor's liability hereunder shall be only to the extent of the Contractor's negligence. It ' is further specifically and expressly understood that the indemnification provided herein constitutes the Contractor's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7' Insurance. The Contractor shall procure and maintain for the duration nfthe Agreement, insurance against claims for injuries to damage to propertyvvhicU may arisefnJmn or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. Contractor's maintenance of insurance, its scope of coverage and limits as required herein shall not be construed to limit the liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in A. Minimum Scope of Insurance. Contractor shall obtain insurance of the types and with the |innds described below: 1. Automobile LiabUitVinaurance with mminimum combined single limit for bodily ~injury and property damage of$1.00U0UV per accident. Automobile liability insurance shall cover all ovyUed, non -owned, hired and [eased vehicles. Coverage shall be written on Insurance Services (]fUoe (ISO) form CA 00 01 or a substitute fVnn providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Limbi|it} insurance with limits nnless than $1.UOO.00Oeach occurrence, $2'OU0.000general aggregate and $Q.O00,OOOproducts-completed operations aggregate limit. Commercial General Liability insurance shall be as least at broad as ISO occurrence form [)G 0001 and shall cover liability arising from pramisea, operations, independent contractors, products -completed operations, stop gap liability, personal injury andadyertia|ng injury, and liability assumed under aninsured contract. The Commercial General Liability insurance shall be endorsed tOprovide oper project genena|egQregate|innituaing|8[>fornn CG2503U6U9oronequivalent endorsement. There shall benoexclusion for liability arising from explosion, collapse orunderground property damage. The City shall benamed as an additional insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20101001 and Additional Insured -Completed Operations endorsement CG2O371OO1 or substitute endorsements providing atleast aobroad coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liabilitywith limits noless than $1.000/]0Dper claim and $1/]0D.000policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. CARevised December 2018 Page 2ofG EL Other Insurance Provision. The Contractor's Automobile Liability and Commercial General Liability insurance policies are to oOntain, or be endorsed to contain that they shall be primary insurance with respectto the [}bv Any hnaunaDOe' oelf-inouranoe, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with C. Acceptability of Insurers. Insurance is to be placed with insurers with a uU[x*DtA]N. Best rating of not less than A: VII. D.Verification of Coverage. Contractor shall furnish the City with original certificates and acopy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. Upon request by the City, the Contractor shall furnish certified copies of all required insurance policies, including endorsements, required in this Agreement and evidence of all subcontractors' coverage. E. Subcontractors. The Contractor shall have sole responsibility for determining the insurance coverage and limits noqu|nad` if any, to be obtained by b toycVon;. which determination shall bamade |naccordance with reasonable and prudent business practices. F. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any policy cancellation, Vv|Ulin two bue|naao days of their receipt of such notice. G. Failure to Maintain Insurance. Failure on the d of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Contractor to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Contractor from the City. 8. Record Keepimq and Reporting. A. The Contractor mhoU maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and aen/icoa performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure the performance of this Agreement. B. Theme records shall be maintained for a periodof seven /7\ years after termination hereof unless permission to destroy dlen1 is granted by the office of the archivist in accordance with R{JyV Chapter 4O.14and bythe City. 9' Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, naVi9yv or audit by |avv during the performance ofthis Agreement. 10.TernmimaKimn' This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the C:|ty's intention to terminate the narna. Failure to provide products on schedule may result in contract termination. If the Contractor's insurance coverage in canceled for any reason, the City shall have the right 10terminate this Agreement immediately. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race` religion, creed, co|V[' national orig|D, age, veteran status, sex, sexual or|entad|on, gender identity, marital status, political affiliation, the presence gfany disability, o[any other protected class status under state orfederal law, inthe selection and retention of employees or procurement of materials or supplies. CARevised December 201G Page 3of0 ��1 �� 12.Amsiqmmeot and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 13-Entimm A_qmaemment; Modification. This Aoneemgnt, together with attachments or eddende, represents the entire and integrated Agreement between the City and the Contractor and supersedes all prior negotiations, representations,oragreements written ororal. Noamendment or modification ofthis Agreement shall beofany force Oreffect unless itiainwriting and signed bythe parties. 14. Severabi|itV and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agnaernent, which their sense and context are reasonably intended to survive the oomp|ebon, expiration or cancellation ofthis Agreement, shall survive termination of this Agreement. 15.Noticem^ Notices tothe City ofTukwila shall besent tothe following address: City Clerk, City of Tukwila Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 1G.Applicable Law; Venue; AttorneV'sFees. This Agreement shall begoverned byand construed in accordance with the laws of the State of Washington. In the event any suit. arbitrad|Un. or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall beproperly laid inKing County, Washington. The prevailing party |nany such action shall bgentitled toits attnrney'ofees and costs ofsuit. DATED this Adayof � l_2017. Cl YC)FTUKVVILA {CONTRACTOR Jack dce Direct. r, Community Development Printed Name and Title: Dan Nickel, Vice President Address: 750Sixth Street S. Kirkland, VVAS8033 ij CARevised December 206 �� Page 4 of 6 EXHIBIT A ��d��WORK �-�K --- -— Task 1:SAO Gap Analysis amdBAS a) Backqrn ndinformotionreviemPertinentexistingmaps,imventories'repndoandother information from the City and other sources will be obtained and reviewed. This includes reviewing the Citv'sexisting SAOtocheck for known deficiencies rhapsl|nmeeting State requirements and best available science. a One kink -off meeting with City staff is included. b) Best Available Science (OA8) review. The Watershed Company will capitalize on recent work conducting complete BA8studies for the cities ofWoodinville, Buhen,Newcastle, Covington and Island County. These recent studies will be referenced where appropriate in order to allow the update process tomove faster and toprovide asignificant cost savings tothe project. o) Prepare Gap Analvsis and BAS memo. To summarize our initial review, we will prepare a brief memo of gap analysis findings, specifically noting where modifications to the SAC>should occur. Where there are gaps, the report will provide recommendations based on BAS and State requirements. The anticipated focus iatobaonwetland regulations. This scope ofwork specifically does not include enin-depth analysis ofgeologically hazardous areas. |fmore information isneeded, these specialty areas may beadded upon request. Task 2: Prepare Amendments for the SAO The Watershed Company will develop and propose revisions 0othe Sensitive Areas Chapter U8.45\in strike-through/underline format based on the results of the gap analysis and direct input and guidance from City staff. All substantive recommendations made will be tied to scientific findings which meet BAS standards. ° One meeting with City staff isincluded bzreview the proposed revisions. Task 3: Public Process The Watershed Company will attend one U\open house followed byoPlanning Commission hearing and one (1)City Council hearing tosupport the SA[)update adoption process. Company staff will be available to make presentations, answer questions and provide clarification to help move adoption forward. CARevised December 20ld Page 5ofh � ^�� EXHIBIT B BUDGET TASK CZ LIJ I.t*PT=C+�tuI 11, CO 41 ESTIMATED COSTS 1. Gap analysis and BAS 2. Prepare Amendments 3. Public Process Expenses Total 13 19 4 _ 26 I: 2 12 j 24 9 29 $4,100 16 $4,820 $3,150 $250 $12,320 CA Revised December 2016 54 Page 6 of 6 'O UNCIL A GEN A SYNOPSIS IFUlic7L ____ tleetrrr f cr2e Prepared Gy Gil 6fICl/ review 08/13/18 SB 08/20/18 SB ITEM INFORMATION ITEM No. 3.D. Si vPISSPc)USOR:STEPHANIEBROWN ORI(FNvI1A(;r.y1)yDvIi?: 08/13/18 Authorize Tukwila the Mayor to sign the Collective Bargaining Agreement (CBA) with the Firefighters Local No. 2088 for 2017-2019. \lolion Dale 08/20/18 _ Keeollt/iort .l ftg Date ()1Glirrrm e ltfg Date Bid 11Zt Do* al' lltg Z7 ie P Si)()Ns )R';ti City Staff, our labor relations consultant and the Tukwila Firefighters Local No. 2088, St"`INI \R' opened labor negotiations on October 4, 2016, in an effort to reach agreement on a successor labor contract. A tentative agreement has been reached and information is being presented for City Council approval and to authorize the Mayor to sign the Collective Bargaining Agreement(CBA) between the City and the Tukwila Firefighters Local No. 2088 for 2017-2019. RI'\`IC:wI ;I) t31' — C„C)W. Mtg, C C;I N Comm ❑ Finance C>om . Public Safctjr Comm. "Trans &Infrastructurc Arts Comm. * Parks (;omm. L Planning Comm. Z)x1"I'll: N/A MIT I:F CI RECOMMENDATIONS: SroNtiuR/A1 Ct)M;\II'FiIit; \nti, Human Resources COST IMPACT 1 FUND SOURCE I:yI'IsI?I'[`l Ill; It(;C}CIIt];C) AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION MTG. DATE ATTACHMENTS 08/13/1;8 Informational Memorandum dated 08/08/18. (Copy of the 2017-2019 Labor Agreement provided under separate cover) 08/20/ 8 55 56 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL ME ORANDU TO: City Council FROM: Stephanie Brown, Human Resources Director CC: Mayor Ekberg DATE: August 8, 2018 SUBJECT: Tukwila Firefighters Local No. 2088 Collective Bargaining Agreement (CBA) 2017 -2019 BACKGROUND City staff, our Labor Relations Consultant, and the Tukwila Firefighters Local No. 2088 negotiations team opened labor negotiations on October 4, 2016, to reach an agreement on a successor labor contract. A tentative agreement negotiated between the parties was reached resulting in a three-year agreement with the Tukwila Firefighters Local No. 2088 bargaining group for 2017-2019. DISCUSSION The collective bargaining agreement provides for wage adjustments of 3.00% for 2017; 3.25% for 2018; and 3.0% 2019, The Tukwila Firefighters Local No. 2088 have agreed to accept the City's Self -Insured Medical Benefit Plan Design changes which will result in savings to our healthcare plan. The City and Union negotiated a Retirement Management Program for employees with seniority who voluntarily separate employment from the City through the LEOFF retirement system. This benefit provides the employee with a monthly stipend towards medical insurance until they become eligible for Medicare. In addition, updates to the drug and alcohol testing program were made for compliance with Federal Safety standards and department policy. RECOMMENDATION The City Council is being asked to approve the 2017-2019 Collective Bargaining Agreement for the Tukwila Firefighters Local No. 2088 and authorize the Mayor to sign the agreement at the Regular Council Meeting on August 20, 2018. 57 58 OUNCIL AGENDA S rlIe ' 1)uie Prepared by j ltxy r'r reeled, C o,uteil renie2a� 08/13/18 BJM 08/20/18 BJ ITEM INFOR »t: B. MILES ATION Lodging Tax Funding Request for Museu TEM No. 3.E. (.; Cl I?Cxt7It�' pq a,•otr 11 , l�catir 08/1:3/18 . ;ic//m, — Re olulion .I 7>,rle Oi iivo, e \ lit laar/e 11( !.>rrtr 1 ' Free/7 z llt IJcrte ❑ C tl,e A9U{ Dote . lltt; 7)4✓!r 8/20/18 Council It Ina 'lf hoiee Museum of Flight is requesting $30,000 in lodging tax funds to marketing and event support for Museum of Fright, Veteran's Day activities, and Santa's Fly In. The request was reviewed by the City's Lodging Tax Advisory Committee (LTAC) at its July 24, 2018 meeting and LTAC recommends approval of the funding requests. Per State Law, lodging tax funds can only be used for tourism promotion activities. Council is being asked to forward this to the 8/20 Consent Agenda. N C Omm Tina ice Comm. —I Parks Comm. C()M1v1F F 13E Cl IAII N/A Public aafct i C RECOM IENDATIONS: S1a.nNsolt/.\mII\, Mayor's Office/ED CC)\IMITI I,I? Permission to go to C.O.W per Chair & Council President; CDN cancelled COST IMPACT / FUND SOURCE I't1I $30,000 AMOUNT BUDGETED $400,000 APPROPRIATION REQUIRED $N/A Fund Source: Comments: MTG. DATE 08/13/18 RECORD OF COUNCIL ACTION MTG. DATE 08/ 18 ;iona ATTACHMENTS emorandum dated 8/8/18 Museum of Flight LTAC Documents Draft Scope of Work 59 60 City of Tukwila INFORMATIONAL E ORANDU TO: FROM: Brandon Miles, Business Relations Manager CC: Mayor Ekberg DATE: August 8, 2018 SUBJECT: Lodging Tax Application Funding Request ISSUE Approval of lodging tax funding requests from Community Development and Neighborhoods useum of Flight ($30,000). Allan Ekberg, Mayor BACKGROUND Museum of Flight is requesting $30,000 in lodging tax funds to marketing and event support for Museum of Fright, Veteran's Day activities, and Santa's Fly In. The request was reviewed by the City's Lodging Tax Advisory Committee (LTAC) at its July 24, 2018 meeting and LTAC recommends approval of the funding requests. Note: On July 2, 2018 LTAC reviewed and recommended approval of a $50,000 request by the Museum of Flight for marketing and event support for the Veteran's Day activities and the grand opening of"Project Welcome Home." Due to unforeseen construction issues, the open opening of "Project Welcome Home" will not occur this year. The Museum withdrew the $50,000 funding request prior to the full council considering the application. Available Lodging Tax Funds The City collects a 1% lodging tax on certain qualifying overnight stays in paid accommodations (hotels/motels/Airbnb) in the City. State law limits the use of these funds to tourism promotion'. There is currently just over $1.1 million in lodging tax funds available for use. This does not include revenue for the months April and May because of the two -month lag in receiving lodging tax funds from the State. Additionally, the City has budgeted to collect $755,000 in funds in 2018. Application Approval Process The City's Lodging Tax Advisory Committee (LTAC) reviews all requests, even by the City, for use of lodging tax funds. LTAC then forwards a list of recommended applications to the City Council for its review and consideration. If LTAC does not recommend an application be funded, that application is not forwarded to the City Council. The City Council may approve or deny any of the applications recommended by the LTAC. The City Council may also approve an application and increase or decrease the dollar amount awarded'. 1 RCW 67.28.080 (6) defines "tourism promotion" as "...activities, operations, and expenditures designed to increase tourism, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists; developing strategies to expand tourism; operating tourism promotion agencies; and funding the marketing of or the operation of special events and festivals designed to attract tourists." 2 On August 17, 2016, the Washington State Attorney General's Office issued an informal opinion regarding whether a municipality could change the dollar amounts recommended by the local lodging tax advisory committee. Specifically, the informal opinion states: "When awarding lodging tax revenues pursuant to RCW 67.28.1816(2)(b)(ii), a municipality may award amounts different from the local lodging tax advisory committee's recommended amounts, but only after satisfying the procedural requirements of 61 INFORMATIONAL MEMO Page 2 The City accepts applications on a rolling basis, with the LTAC reviewing requests monthly. Pendincl Applications ASoutlined above, there are currently two pending applications, both applicationshave been reviewed by the LTAC and LTAC recommends approval. 1. Museum QfFliaht: Marketinq and Event Support for Museum ofFi4qht, yeteran'yDoy Weekend Activities, and S8nbs'oF1y/n($3DD00). The Museum of Flight is one of the i educational air and space museumsinthe world, with aprojected 2018 attendance DfOOO'OOO.Visitors come tOthe Museum for numerous reasons included meetings and conferences, individual and group educational programs, research for historical and scholar projects ands|Dlp|yfOrpe[Son8|8 'OynlentOfth8nn8My special events held throughout the year. The City would be considered the "Presenting Sponsor" for all three events. With these events, the City would get significant branding and marketing opportunities. Additionally, the events will b8bringing iOnearly 1O.00Opeople t0the City. AddiU0n8|d8t0i|s onthe three events can Ue found inthe Museum's attached application and draft scope Dfwork. FINANCIAL IMPACT The total amount Offunding requested from the lodging tax fund iS$55,O0O. As discussed above, the City has budgeted the collection of $755,000 in lodging tax revenue in 2018. 2018Lodging Tax Overview Notes Revenue Estimated Fund Balance $1.167.394 Projected Lodging Tax Revenue (Budgetod) $755.000 This was the budgeted estimated inthe adopted City budget. Ex * enditures Committed Funds Seattle 8outhsideRegional Tourism Authority ($292.500) |n2O17'the City approved a two-year application and contract with Seattle SouthoidoRegional Tourism Authority. The number shown reflects the funds committed hur2O1O. City ofTukwila, General Administration ($50.064) Approved by City Council on February 1S.2O18. City nfTukwila Gouthcenter5OCelebration ($SO.GOO) Approved byCity Council on May 21.2018. SterfireSporta ($44.500) Approved bythe City Council onJune 4`2O1O. ¢� �m�� o�' u�sv��kspmp�p �o�e�the ad�o�mm��efm�,�w ��,� '—'---_- __._� ' " �� and �mm��c��e��b ��o��epm�� INFORMATIONAL MEMO Page 3 Renton Chamber of Commerce 010000 Approved by the City Council on June 4, 2018. Drag Queen Bowling ($5]000) Reviewed by LTAC on July 2. approval. Museum ofFlight, #2 ($30.000) Reviewed byLT/\ConJuly 24..2018.LT/\(}recommends approval. Total Approved and Pending expenditures: ($531.564) Estimated Additional Funds Available for Activities $1.390.830 Withdrawn Applications orApplications Not Approved Museum ofFlight, #1 $50.000 Reviewed byLTAConJuly 2. 2O1D.LTACrecommended approval. Withdrawn by applicant prior tofull City Council review. RECOMMENDATION Staff recommends that the City Council approve the funding request, O8recommended bv LTAC. Staff suggests that the applications be placed on the August 20 consent agenda. ATTACHMENTS A. Museum OfFlight LT/\Cdocuments, including application. B. Draft Scope of Work 64 Application to the City of Tukwila for Use of 2018 Lodging Tax Funds Event or Activity Name (if applicable): Marketing & Event Support for Museum of Fright, Veterans Day Weekend Activities and Santa's Landing Party Amount of Lodging Tax Requested: $30,000 Applicant Organization: The Museum of Flight Federal Tax ID Number: 91-0785826 Mailing Address: 9404 East Marginal Way South, Tukwila, WA Primary Contact Name: Jeff Bauknecht Primary Contact Phone: 206.768.7198 Primary Contact Email Address: jbauknecht@museumofflight.org Check all the service categories that apply to this application: v" Tourism promotion or marketing. Operation of a special event or festival designed to attract tourists. • Operation of a tourism -related facility owned or operated by a non-profit organization. • Operation and/or capital costs of a tourism -related facility owned by a municipality or a public facilities district. Check which one of the following applies to your agency: o An entity engaged in tourist marketing or tourism promotion. • Non -Profit (50/(0(3) or 501 (c)(6)) (Note: Attach a copy of your current non-profit corporate registration from the Washington Secretary of State Office) o Municipality (City, Town, or County of Washington State) I am an authorized agent of the organization/agency applying for funding. I understand that: I am proposing a tourism -related service for 2018. If awarded, my organization intends to enter into a services contract with the City; provide liability insurance for the duration of the contract naming the City as additional insured and in an amount determined by the City; and file for a permit for use of City property, if applicable. • My agency will be required to submit a report documenting economic impact results in a format determined by the Si 7/20/2018 Date: 65 1) Describe your tourism -related activity or event. The Museum of Flight is one of the premier educational air and space museums in the world, with aprojected 2D18attendanceof6UU,0DO.VisitooconlgtotheMuyeVrnfornumermus reasons including meetings and conferences, individual and group education programs, research for historical and scholarly projects andsinnp|yforpersona|enjoynnentufthemany special events held throughout the year. Focus of Request: A. The Museum of Fright Halloween event: October 27, 2018 For one night each year, the Museum of Flight becomes the spooky Museum of Fright! The City of Tukwila shall be listed as the presenting sponsor for the "Museum of Fright Family Halloween Event." Planned events include: Fun and educational flight-themedactk/itieshnducUngstnryteUing,arts and crafts, simulator flights, and games themedaround Halloween. Presenting sponsor benefits: u Acknowledgment onthe Museum ofFright xveboagexvith|inked|ogo.Tukwi|a'snanlesha|| appear near the top ofthe «veboage,with the linked logo otbottom ofthepage o Minimum of five social media cross -promotion posts leading up to and during the event o Dedicated table space during the event toprovide information and giveaways about City hospitality resources Total Value: $5,000 B. Veterans Day weekend activities: November 10-11L2018: Veterans Day 2018 is the 100th anniversary of the end of World War 1. Public Programs will center on the history of WWI and the Vietnam War in connection with the Museum's Project Welcome Home — Vietnam Veterans Memorial Park. The City of Tukwila shall be listed asthe presenting sponsor nfVeteran's Day atthe Museum ofFlight. Saturday, November 1l o Veterans Resource Fair in the Great Galley featuring representatives from various local and national veteran advocacy, employment, and service organizations to provide information and resources to our visiting vets. o Vietnam & W\N|| flying thenned Weekend Family Workshops (hands-on family science - based arts and crafts) inthe Side Gallery. o Author talk in the Great Gallery: Local author David 0ydiscusses his VVVy| novels. o VVi||iannA||enTheeterPresentation:"8eautyandOuty:TheHistnryoftheAnner|cen Servicewoman's Uniform," featuring live models wearing actual vintage service uniforms while discussing the significance ofeach. o Evening: WWI film ]Dthe theater, free tothe public. o All U.S. veterans and current U.S. military personnel receive free Museum admission Sunday, November 11: o Performance byalocal community orchestra 2 o Acolor guard presentation o Public program featuring civilian and military guest speakers o Family programs throughout the day o All U.S. veterans and current U.S. military personnel receive free Museum admission Presenting Sponsor Benefits: o Acknowledgment ofCity ofTukwila asapresenting sponsor for the entire weekend o Logo on Museum ofFlight Veterans Day related xvebsi1eand calendar pages o Display of City of Tukwila banner in prominent locations. Banner provided by city. o O'1Oposts that tag and mention Tukwila supporting Veterans Day activities o Dedicated table space to provide information and giveaways about City Hospitality resources. o Tukwila City logo onfull-page back cover event odinthe Museum's September/October Aloft magazine seen by 20,000 people, including 18,000 members who receive the magazine in the mail and Museum visitors who pick up the magazine at the Membership orVisitor Service desk. [NOTE:Afrequest isapproved byprint deadline July 27, 2818] Total Value: $20,000 C. Santa's Landing Party weekend: December 8-9.2018 Santa's Landing Party Holiday Event: Holiday therned activities in and around the Museum welcome families. The City shall be listed as the presenting sponsor for the "Santa Fly In." Planned events include: o Santa and Mrs. Clause make adramatic entrance bvairplane orhe|icopter(weather dependent). o Local community orchestras provide holiday music. o The Museum hosts a variety of family -fun activities. Presenting Sponsor Benefits: o Acknowledgment on the Santa Fly In webpage with linked logo. Tukwila's name shall appear near the top nfthe xvebpage,with the linked logo atthe bottom. o Minimum offive social media cross -promotion posts leading uptoand during the event. o Dedicated table space to provide information and giveaways about City Hospitality resources. Total Value $5,000 3] TukwvUa"sbrmnd signatureexperienceiybui|tonthafmUmn«ingthernes; o Family Entertainment Our primary audience for these three weekends are young families from around the region and the greater Pacific Northwest. A secondary target market for Veterans Day weekend activities will be all veterans and families as well as patriots of all ages who recognize, with gratitude, the sacrifices our military personnel have made and continue to make. 3 o Shopping The Museum experience is supported through a Museum store, Wings Caf6 and simulators throughout the facility; all which generate additional revenue. o Fun with Friends |naddition toattracting families, groups offriends are also acommon site atour holiday events, especially Museum of Fright. We have already seen the impact our Vietnam Veteran initiatives have made in 2018. Families and friends, especially reunions of former military companies and crews sharing memories and honoring those who have been lost have become familiar sites. Describe how your event, activity, or festival builds on one or all the themes listed above: 3) Ifanevent, list the event name, date()and projected overall attendance. o Veterans Day weekend activities: November lO-11,2Q18 3^500 o The Museum ofFright Halloween event: October Z7,2O1O 3,000 o Santa's Landing Party weekend: December 8-9, 2018 2,500 /N Is your event/activity/facility focusing omattracting overnight tourists, day tourists, orboth? The Museum focuses on attracting overnight and day tourists. Our special weekend events and business conferences, as well as our immersive education programs, draw thousands of overnight clients to the region. As one of the highest concentration of veteran populations in the nation, Veterans Day Weekend activities always draw visitors from across the entire Pacific Northwest region asfamily and friends visit for this important holiday. 5) Describe why visitors will travel to Tukwila to attend ymmravent/activity/fa'i|ity' Afull slate ofactivities isplanned for Veterans Day weekend. The combination ofthe 1OO,o Anniversary ofthe end VfWorld War | combined with our Vietnam War exhibit inthe Great Gallery which opened in May, and the excitement of the Vietnam Veterans Memorial Park, scheduled to open in early 2019, is expected to draw visitors from around the entire region. |naddition to the veteran -specific activities mentioned above, the Museum is recognized by our peers and aviation enthusiasts in general as one of the premier aerospace museums in the world. Six distinct galleries display and curate the history of flight. The comprehensive nature of the Museum's collection is virtually unmatched within the industry, showcasing more than 160 air and space craft across all genres and time periods. In addition, the Museum ranks among the top five for meeting and event capacity in the greater Seattle region. Visitors come tothe Museum for the fun and excitement that is flight. 4 6) Describe the geographic target of the visitors you hope toattract (lona|lyregionally, nationally, and/or intematiomaUy). The Museum provides an experience for every age, education level or cultural background. Our targetaudience is primarily young families with children, living in the Puget Sound region, along with out-of-state leisure and business tourists. A secondary audience we continue to develop are the outlying areas of Eastern Washington, British Columbia and Southwest Washington and Portland, Oregon. Our primary geographic target for Veterans Day Weekend will focus on the military community throughout the Pacific Northwest including veteran and active duty military in the Puget Sound region and Portland area. We have already seen the word spreading through the broader military community through stories picked up by military publications. J) Describe the prior success mfyour ci|itwinattracting tourists. Veterans Day has always been one of our stronger individual days for attendance and positive visitor responses, whether it fell on a week day or weekend. 2017 was once again a strong year overall for the Museum. We welcomed 582,910 visitors from across the region, representing every state in the country. VVealso reached more than 168,OOOpreK-I21» grade students and educators with informal STEM education programs. In addition to one of the most comprehensive air and space craft collections in the world, the Museum houses the largest aerospace library and archives on the west coast,serving researchers and scholars. Historians, engineers, highschoo|andco||egestudents,asvvd|asfi|nn production teams, use this vast collection to support research, aid in design concepts and even create accurate and exciting visual images onthe small and big screen. 88 if this your first time holding theevent/activity/facility providebackground onwxhwyouthinb itwill be'yuccessfu|' Each year the Museum's Public Program team facilitates 60-80 therned workshops, panels or speaker presentations. This experience, day in and day out, speaks to the professionalism and effectiveness ofour team. The Museum has astrong track record of welcoming new aircraft, opening rew exhibits and buildings tolarge crowds. Some ofthe more recent activities include: n 2011: Arrival of a 1935 Lockheed Electra restored to the same specifications as Amelia Earhart'sp|ane o 2O12:Opening ofThe Charles SinnonyiSpace Gallery o 2012: Delivery of NASA's Space Shuttle Trainer; full-size training model of the Space Shuttle w %O13:Opening ofSpace Flight Academy inthe Space Gallery featuring NASA o 2016: Opening of the 144,000 sf Aviation Pavilion and hosting of the Boeing Company's Centennial Celebration, welcoming 95,000 visitors to the Museum over three days 5 9) Describe how you will promote lodging establishments, restaurants, retailers, and entertainment establishments inthe City ofTukwila. The Museum promotes businesses in the Tukwila region through placement of the Seattle Southside Regional Tourism Authority (SSRTA) Visitor Guide in our Museum lobby kiosk. We also promote SSRTA through placement of their tourism "widget" on our website in an effort to drive vvebsitetraffic tothe myriad lodging and other tourism businesses inthe South Seattle region. Throughout the year we also look for opportunities to collaborate with SSRTA and other Tukwila area businesses on hotel packages and marketing partnerships. 10) As part of the City'sbranding process, the City committed tousing the "Tukwi|a" name above other names often used to describe the City (or parts ofthe City)such as"Southcenter" or "Seattle." al If you are existing entity currently operatinginthe City does your entity list its physical location asbeing inTukwila? If not, why? (Note: This question isonly with the city being used tmdescribe your location, it does not apply tmout of area marketing, which may say "Seattle"). Historically, the Museum has associated itself with Seattle. Over recent years, we have also used Seattle Southsideand Tukwila asgeographical references. b) Ufyou are proposing anew activity, festival, mrevent will itbedescribed asoccurring in "Tukwila?" The Museum is proud to make its connection with Tukwila and will incorporate the Tukwila name when strategically appropriate. National and out -of -area marketing will continue to identify the Museum with Seattle. Regional and local marketing will make a more direct association with Tukwila. c) If you are proposing annarkatngprogranno|easeoutlinahomrthe"TukwvUa°nanmevvU|be used, promoted, used in promotional materials and used in social media. o Social network marketing including Facebook, Twitter, Instagram, etc. will include a combination ofboth Tukwila and Seattle references. o All event programs and onsite materials will reference Tukwila as the location. o Advertising with out-Vf-areaaudiences will reference Seattle as the location. Current Social Network Stats as ofApril 2,2018 2017Website Stats |nstagrann: 16,800 Pageviemo: 4.6MiUion Facebook: 78,000likes Visits: 1Mi0on 76,000foUovvs Unique Visitors: 738,000 Goog|e+: 195,000 Twitter: 17,200 11) Measurements and Metrics (Note: You will berequired to report these metrics aspart of the close out of the agreement between your organization and the City.) Asadirect result mfyour proposed tourism -related service, provide amestimate of: Museum -Wide /Projects a. Overall attendance otyour proposed event/activitv/f"d|ity. 600,000/9,000 b. Number ofpeople who will travel fewer than SOmiles for your event/activity. 336,000/5,400 c. Number ofpeople who will travel more than 50 miles for your event/activity. 254,000 / 3,600 d. Ofthe people who travel more than SOmiles, the number of people who will travel from another country orstate. 105,811/900 e. Ofthe people who travel more than SOmiles, the number of people who will stay overnight in Tukwila. 15,800/540 f. Ofthe people staying overnight, the number ofpeople who will stay in PAID accommodations (hotel/motel/bed-breakfast) in Tukwila. 7,250/330 g. Number ofpaid lodging room nights resulting from your proposed event/ activity/facility (for example: 25 paid rooms on Friday and 50paid rooms onSaturday =75paid lodging room 8,400/575 12) What methodologies did you use to calculate the estimates and what methodologies will you use to track outcomes, such astotal participants, estimated visitor spending, etc.? Museum -wide numbers in the chart above are estimated by combining the number of known room nights orestimated room nights used for: a. Washington Aerospace Scholars summer residency program, b. [>ut'of-tovvnPublic Program guest speakers and related visitors, c. Special events related to public programs such as Memorial Day and Blue Angels, and private events surrounding exhibit openings and our 2018 Wings Of Heroes Gala, d. An estimate ofthe overnight visitors from general admission. Individual program numbers come from admissions tracking. Estimates for general admission visitors comes from zip code data collected at our admissions desks. Veterans Day Weekend (project) numbers are estimated based on prior activities of a similar nature such as the Space Shuttle Trainer delivery and Memorial Day Weekend activities. 13) Are you applying for lodging tax funds from another community? If so, which communities and in what amounts? We are in the second of a two year contract with the City of SeaTac for $60,000 per year. We will also submit a funding request in July of 2018 for similar funding in 2019-2020. 14) Are you applying funding from Seattle Southside Regional Tourism Authority (SSRTA)? If so, in what amount? No 15) What is the overall budget for your event/activity/facility? What percent of the budget are you requesting from the City of Tukwila? • The overall 2018 operations budget for the Museum of Flight is $23,918,896. • Our overall marketing budget for 2018 is $700,978 (detail below) The requested $30,000 represents 4% of the Museum's marketing budget. 2018 Museum of Flight - Media Flowchart # Weeks Impressions # Spots Total Cost Endorsement Broadcast Radio: A25-54 KQMV "MOVIN" 92.5 FM KZOK "Classic Rock" 105.2 FM 17 17 425 748 $111,299 $80,750 Broadcast Radio: A25-54 TTWN - "Total Traffic News" KBKS, KCMS, KIRO, KJAQ KJR-AM, KJR-FM, KKWF, KOMO, KPLZ, KPWK, KITH 8 680 $34,000 C89.5 Yuri's Night Sponsorship 8 200 4, 000 Pre -Roll: Behavioral Targeting 24 1800 $43,680 Connected TV - OTT 27 987 $45,000 Titan 360: King County Transit -Buses 12 $69,781 Titan 360: Sound Transit 20 $28,3 0 Outdoor: Billboards / Wallscapes / Posters $244,118 Cable Television 456 $40,000 Totals 133 2787 2509 $700,978 Completed applications should be submitted to: Lodging Tax Advisory Committee c/o Brandon Miles City of Tukwila 6200 Southcenter Blvd Tukwila, WA 98188 Or, Brandon.Miles@Tukwilawa.gov, Questions? LTAC Contact: Brandon J. Miles (206) 431-3684, Brandon.Miles@Tukwilawa.gov. 8 72 DRAFT SCOPE OF ORK Focus mfRequest: A. The Museum mfFright Halloween event: October 27,3OlQ For one night each year, the Museum ofFlight becomes the spooky Museum nfFright! The City of Tukwila shall be listed as the presenting sponsor for the "Museum of Fright Family Halloween Event." Planned events include: Fun and educational flight-therned activities including storytelling, arts and crafts, simulator flights, and games therned around Halloween. Presenting sponsor benefits: o Acknowledgment on the Museum of Fright webpage with linked logo. Tukwila's name shall appear near the top of the vvebpage'with the linked logo atbottom ofthe page. The presenting sponsor status shall belisted onall digital media, print ads, and event collateral. TheMuseumvvi||ensurethottheCity|istedfortheeVent|ocat|onsays'"Tukwi|a." o Minimum of five social media cross -promotion posts leading up to and during the event. Museum shall reach out to the City one month prior to the event to coordinate the social media posts. o Dedicated table space during the event to provide information and giveaways about City hospitality resources Total Value: $5,000 B. Veterans Day weekend activities: November 1O'11,20l8: Veterans Day 2018 is the 100th anniversary of the end of World War 1. Public Programs will center on the history of WWI and the Vietnam War in connection with the Museum's Project Welcome Home —Vietnam Veterans Memorial Park. The City of Tukwila shall be listed asthe presenting sponsor ofVeteran's Day atthe Museum ofFlight. The presenting sponsor status shall be listed on all digital media, print ads, and event collateral. The Museurnvvi||ensurethattheOty|istedfortheevent|ocationsays,"Tukm/i|8.° Saturday, November 1O: o Veterans Resource Fair in the Great Galley featuring representatives from various local and national veteran advocacy, employment, and service organizations to provide information and resources toour visiting vets. o Vietnam & WWII flying themed Weekend Family Workshops (hands-on family science - based arts and crafts) in the Side Gallery. n Author talk inthe Great Gallery: Local author David B|ydiscusses his WWI novels. o William Allen Theater Presentation: "Beauty and Duty: The History of the American Servicewoman's Uniform," featuring live models wearing actual vintage service uniforms while discussing the significance ofeach. o Evening: WWI film in the theater, free tothe public. o All U.S. veterans and current U.S. military personnel receive free Museum admission Sunday, November1l: o Performance byalocal community orchestra o Acolor guard presentation o Public program featuring civilian and military guest speakers o Family programs throughout the day o All U.S. veterans and current U.S. military personnel receive free Museum admission Presenting Sponsor Benefits: o Acknowledgment of City of Tukwila as a presenting sponsor for the entire weekend o Logo onMuseum ofFlight Veterans Day related websiteand calendar pages o Display ofCity ofTukwila banner inprominent locations. Banner provided bycity. o 8-10 posts that tag and mention Tukwila supporting Veterans Day activities, also allowing the City to cross promote other activities in the City. Museum shall reach out to the City one month prior to the event to coordinate the social media posts. o Dedicated table space to provide information and giveaways about City Hospitality resources. o Tukwila City logo onfull-page back cover event adinthe Museum's November/December Aloft magazine seen by 20,000 people, including 18,000 members who receive the magazine inthe mail and Museum visitors who pick upthe magazine at the Membership oyVisitor Service desk. Total Value: $20,000 C. Santa'sLanding Party weekend: December 8-9, 2018 Santa's Landing Party Holiday Event: Holiday therned activities in and around the Museum welcome families. The City shall be listed as the presenting sponsor for the "Santa Fly |n." The presenting sponsor status shall hmlisted uuall digital ozodia,odutudo'uodovoot collateral. The Museum will ensure that the City listed for the event location says, "Tukwila." Planned events include: o Santa and Mrs. Claus make o dramatic entrance by airplane or helicopter (weather dependent). o Local community orchestras provide holiday music. o The Museum hosts .avariety offamily-fun activities. Presenting Sponsor Benefits: o Acknowledgment onthe Santa Fly |nvvebpagewith linked logo. Tukvv|a'sname shall appear near the top nfthe vveboa8e with the linked logo atthe bottom. o Minimum of five social media cross -promotion posts leading up to and during the event. Museum shall reach out to the City one month prior tothe event to coordinate the social media posts. o Dedicated table space to provide information and giveaways about City Hospitality resources. Total Value $5,OOO 74 Upcoming Meetings & Events August 2018 13th (Monday) 14th (Tuesday) 15th (Wednesday) 16th (Thursday) 17th (Friday) 18th (Saturday) > `fransportation & Infrastructure Cmte., 530 PM (Hazelnut Conference Room) City Council Committee of the Whole Mtg., TOO PM (Council ('hambers) Community Nmghbeeheeds Crnte., > its Cancelled Final day of Backpack and School Supplies Drive for Tukwila Students in Partnership with Communities in Schools Renton. Collection barrel at 6300 Southcenter Blvd. (Next to City Hall) > Tukwila Historical Society, 7:00 PM (Tukwila Heritage & Cultural Center, 14475 595 Ave S.) 25th Annual Community Garage Sale Shoppers look for yellow signs around Tukwila. For additional info call 206-433-7178 www.tukwilawa.gor/ yardsale. Cancelled Tukwila International Boulevard Action Cinte, 700 PM (Valley View Sewer Dtst_ 3460 S 148th) <1;!:.10ib:46„lidiY) Reading by the River (Dinrainish Hill Preserve, S 115th St) 200 — 400 PM Join us for storytelling, music, demonstration gardens, treats, giveaways and the history of Duwamish Hill Preserve. Tukwila City Council Town Hall Meeting 400-600 PM (Bea Ha Shofar Synagogue, 13001 3 .7''' ,4 v r 51) Share what's on your mind this summer! 20th (Monday) 21st (Tuesday) 22nd (Wednesday) 2 rd (Thursday) 24th (Friday) 25 (Saturday) S., Public Safety Crote, 5:30 PM (Hazelnut Conference Room) City Council Regular Mtg., 7:00 PM (Council Chambers) Finance Cmte, 5:30 PM (Hazelnut Conference Room) Tukwila Family Fest 5:00 — 8:00 PM (Cascade View Park, 14211 37" Ave S.) Celebrate Tukwila's diverse communities with an evening of music, resources, arts & crafts and much more. Free Fun! D Planning Commission, 6:30 PM (Council Chambers) Tukwila Inel, Blvd. Action Cmte's Trash Pickup Day 9:00 — 10:00 AM For location or information contact Sharon Mann 206-200-3616 D Arts Commission: 3rd Wed,, 5 00 PM, Tukwila Community Center Contact Tracy Gallaway at 206-767-2305. Civil Service Commission: 1st Mon 5 00 PM, Human Resources Conf Room Contact Michelle Godyn at 206-431-2187. >Community Development and Neighborhoods Committee: 2nd & 4th Tues , 5 30 PM, Hazelnut Conf Room. Contact Laurel Humphrey at 206-433-8993 Meeting Cancelled COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6 30 PM, Duwamish Conference Room Contact Chris Partman at 206-431-2197 >Finance Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf Room, Contact Laurel Humphrey at 206-433-8993 > Park Commission: 2nd Wed „ 5 30 PM, Community Center Contact Robert Eaton at 206-767-2332 > Planning Commission/Board of Architectural Review: 4' Thurs , 6 30 PM, Council Chambers at City Hall. Contact Wynetta Blvens at 206-431-3670 >Public Safety Committee: 1st & 3rd Moo, 5 30 PM, Hazelnut Conf Room Contact Laurel Humphrey at 206-433-8993 'Transportation and Infrastructure Committee: 2nd & 4th Mon , 5 30 PM, Hazelnut Conf Room. Contact Laurel Humphrey at 206-433-8993, (A) Green the Green Construction Award. (B) Green the Green Grant Acceptance, (C) 2018 Annual Small Drainage Prop am Bid Award. (D) King County Metro Community Connections Project Update. > Tukwila Ilistorical Society: 3rd Thurs., 7 00 PM, Tukwila Heritage & Cultural Center, 14475 59' Avenue S Contact Louise Jones -Brown at 206-244-4478 'Tukwila Int'l. Blvd. Action Cinte: 2nd Tues , 7 00 PM, Valley View Sewer District. Contact Chief Linton at 206-433- 815. 75 Tentative w � �� N �� Agenda ��'�N� � ��N�� mn�� =��~n�u�� ~~.~~�~. ' . '^, � 'x�m"�m��x�, ' ' MEETING 2 _ ' ` _.� �� . C.O.W.^ ' `3_� ~~~~~~^,.~ _ `� �` .x��~m�"�x� .` '_ �- ^, ~�� ^� `^- � C.O.W. ' p' ` ��u August �� K� �� 7 ��» See agenda packet Special Presentation: Special Issues: cover sheet for Introduction of summer -Consensus to move this week's agenda: interns. forward with Fire August 6ZO18 Station 51 design Regular Meeting Appointments: development. Appointment to Equity and Social Justice Commission. -An ordinance establishing regulations relating to compliance with federal immigration laws. Consent Agenda: -Authorize the Mayor to sign amendment No. 7 tocontract l6' 183*ith Kenyon Disend' PLL['to discontinue prosecution services and reducing the monthly compensation amount from $46436per month to$3]'436per month. -Authorize the Mayor to sign a contract with the Walls Firm for prosecution services effective September 1' 2Ul8-December 31' ZO18inthe amount of $l3'5OOper month. Unfinished Business: -An ordinance establishing sewer connection requirements for "the Loop and Surrounding Area." -An ordinance related to red light cameras. -Collective bargaining agreement with Tukwila Firefighters Union Local No.2088 (2017-2019).