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Home My WebLink About2013-03-08 Special Minutes - City Council RetreatCITY OF TUKWILA COUNCIL RETREAT 2013 Priorities & Workplanning Notes CIRCULATION DRAFT 3/8/13 La Conner I February 23, 2013 1:00-5:00 pm Council Members Administrative Staff • Joe Duffie • David Cline • Allan Ekberg • Kimberly Matej • Kathy Hougardy, President • Joyce Trantina • Kate Kruller Facilitators • De'Sean Quinn • Brian Murphy • Dennis Robertson • Dawn Couch • Verna Seal 12:45 What is your Metaphor for a High -Performing Organization? All 1:00 Overview of Session Council President Hougardy • Session Objectives and Next Steps Council President Hougardy • Session Agenda Brian Murphy 1:15 Positioning the City to Achieve our Community's Goals Council President Hougardy • Share your Metaphor All • Taking Stock of our Current and Desired Ways of Working Brian/AII 2:15 Workplanning: 2013 & Beyond Council President Hougardy • Review Proposed Council Committee Workplan Items Brian/Dawn • Review 2013 Priorities as Proposed by Executive Team Brian/Dawn • Sort, Winnow, and Prioritize Proposed Priorities for 2013, with Reference to Strategic Plan All 4:15 Review and Revise Council President Hougardy • Review and Revise Identified 2013 Priorities All • Discuss Next Steps and How We Will Track and Report Progress All 4:45 Roundtable Reflections All CITY OF TUKWILA STRATEGIC PLAN IMPLEMENTATION CITY COUNCIL RETREAT MODULE NOTES CIRCULATION DRAFT 3/18/13 METAPHORS FOR A HIGH -PER R ING TEA Discussion Notes: Attributes of a High -Performing Team • Same Vision/Goal: Focus on desired outcomes and challenges • Interrelated system • Support and tools o Advice o Expertise • Rules, processor • Complementary skills, specialized roles/responsibilities o Right person, right role • Teamwork/collaboration • Common values/respect • Public/beneficiaries: engaged, feedback mechanism • Leadership 2 CITY OF TUKWILA STRATEGIC PLAN IMPLEMENTATION CITY COUNCIL RETREAT MODULE NOTES CIRCULATION DRAFT 3/18/13 RKPLAN1 i i CU S Our Objectives • Evaluate and finalize options for 2013 Priorities: Council, Committee, and Department workplans • Position the City to achieve the Community's Vision and Strategic Plan Goals and Objectives • Advance a shared understanding of the tools and processes for ongoing alignment of City efforts Notes from Committee Break-out Sessions Utilities: 2013 Focus Areas • Undergrounding (would affect community image and finances) • Planning efforts for sewer, storm water, and ground water • Projects Day-to-day • Facility tours Community Affairs and Parks 2013 Focus Areas • Golf course • Coordinated overall city plan • Eliminate crime on TIB and elsewhere • Restore proactive/expanded code enforcement • Automate parks and recreation services (online registration) • Streamline (and fund) nuisance ordinance and abatement process • School district relationship Day-to-day • Informational/monitor o Southcenter Plan/economic development 3 CITY OF TUKWILA STRATEGIC PLAN IMPLEMENTATION CIRCULATION DRAFT 3/18/13 CITY COUNCIL RETREAT MODULE NOTES o PROS o Community outreach updates o Flexible schedule with land use issues Finance and Safety: 2013 Focus Areas • City compensation policy • Provide oversight for administration of TIB Crime Reduction Initiative • Research opportunities for new revenue and reductions in expenses Day-to-day • Information/policy/monitor: o Review/improve budget documentation for long range policy decisions o Electronic device policy for Council Transportation: 2013 Focus Areas • Pedestrian safety and sidewalks policy • Policy regarding rail access (BNSF) and freight mobility (trucks) • TIB transportation improvements o Lights o Parking o Crosswalks Day-to-day • Informational/Monitoring o Schedule flexible, budgeted projects and plans o CIP review by transportation committee o Apply apprentice program consent to City contracts over $1 million (write resolution) Results of Large -Group Discussion: Proposed 2013 Priorities The matrix on the following pages records the results of the large group discussion of the proposed Committee workpians as summarized above. The matrix below will be discussed and finalized collaboratively with the City's Executive Team at an upcoming joint meeting. 4 City of Tukwila Proposed 2013 Priorities Crime Reduction along Tukwila International Boulevard ("TIB") Implement the Crime Reduction Initiative Begin Tukwila Village construction Advance revitalization of the Urban Renewal Area Increase bus shelter cleaning, litter pickup, and graffiti removal An Improved Environment for Community Livability ("Livability") Restore proactive code enforcement efforts citywide Streamline and strengthen nuisance ordinance and abatement process Improve pedestrian safety along Tukwila International Boulevard Create strategies to mitigate neighborhood impacts of freight mobility Strengthened Financial Fundamentals ("Financial") Create a City Compensation Policy Research revenues and opportunities to reduce expenditures (including impact of golf course on General Fund) Identify opportunities to improve golf course operations Evaluate the viabilityof sewer utilityfunds Updated Plans and Policies Aligned with the Community's Vision ("Plans & Policies` Incorporate Strategic Plan Vision and aspirations into Comprehensive Plan updates 2013 Elements include: Utilities, Capital Facilities, Transportation, Natural Environment, Tukwila Intl Boulevard Tukwila International Boulevard Plan Southcenter Plan update Facilities Needs Assessment Parks, Recreation, and Open Space (PROS) Plan update Revise policies for undergrounding of utilities Establish public safety -oriented sidewalk policy Implement improved and tailored public engagement strategies in all planning efforts Departments Lead Consulted Police Econ Dev Econ Dev Public Works DCD DCD Public Works Administration DCD, Public Works DCD, Econ Dev DCD Public Works Parks/Rec Public Works Public Works CDC, Public Works Finance, CityAttorney Police, Fire, Parks Parks Commission Finance DCD All departments noted above Council Lead Committee(s) Finance & Safety Finance & Safety Finance & Safety Finance & Safety, Comm Affairs & Parks Finance & Safety, Comm Affairs & Parks Finance & Safety Finance & Safety, Transportation Comm Affairs & Parks, Transportation Finance & Safety Finance & Safety Comm Affairs & Parks Utilities, Finance & Safety Al Committees Finance & Safety Comm Affairs & Parks Comm Affairs & Parks Utilities Transportation, Utilities Comm Affairs & Parks CITY COUNCIL RETREAT MODULE NOTES CITY OF TUKWILA STRATEGIC PLAN IMPLEMENTATION £T/8T/£ lAvaa Nolltlln32llo [itvofTukvvi|a �`—_—_—�� n�—:--—_ --_^:_''--n ��p��M��M[� ��Un�i� �K��K�� U� �°�U��U�U��, ��KUK��d Lead Consulted Lead Committee(s) Stream |ine our permitting process and use technology to provide betterservicefor DCID.IT Fire, Public Works, Comm Affairs & Parks customers and greater internal efficiencies Police, Clerk, Finance Explore online Registration for Parks and Recreation Programs Parko/Reo K Comm Affairs &Parks Increase public access to and visibilityof Council members (Council Chats, other efforts) Council auaWhole Advance the Qtys tools and processes for effective community engagement Mayor's Office DCD.EoonDnv, Comm Affairs &Parks Police, HmnServices Establish ayeadypmoosand procedures toalign Council and staff, aowell oothe Citys Administration Council aoaWhole budget and annual priorities, around next steps inadvancing the Strategic Plan Engage and align staff in proactive leadership around our shared Vision and Goals Administration Exec Staff Improve our internal communications toensure staff are well-informed and have Administration opportunities topmvdainput Develop a City Communications Plan to provde consistent and thorough communications Mayor's Office with our public Build ostronger relationship with the school distrioVo) m Comm Affairs & Parks CITY COUNCIL RETREAT MODULE NOTES CITY OFTUPW|LASTRATEGIC PLAN IMPLEMENTATION