The URL can be used to link to this page

Home My WebLink AboutReg 2018-08-20 Item 5D - Bid Award/Agreement - 2018 Annual Small Drainage Program with Ceccanti for $543,836.40COUNCIL AGENDA SYNOPSIS fniticiii MeetiugDate Prepared by Mayor's review ' Council review 08/20/18 HH , Mil- • ITEM INFOR ATION ITEM No, 5.D. CAS Nti \MLR: St \PI SPONSOR: HENRY HASH ORIGIN \I, AGI,,ND \ D \ 1 1 : 08/20/18 AGI ND \ I I LNI TI ILI Surface Bid Water Fund Award to Ceccanti, - 2018 Annual Inc. Small Drainage Program C \ t i,G( )RY DiJcio )ion A kg Date • Motion Dale [1] Resolution .1ItgDate Ordinance Bid Award 08/20/18 • Public Hearing El Other Aft,gDate .Akg MtgDate Altg Date .Altg Date SPONSOR J Cou,i/ A1aor j HR0 DCD Finance j lire IT )6-R L Po/ice E 11!" spoNsoR's The 2018 Annual Small Drainage Program was advertised for construction on July 17 and St TIMM 'MY 24, 2018. Three bids were received on July 31, 2018 with the low bid of $543,836.40 from Ceccanti, Inc. The 2018 Small Drainage Program will include seven sites for drainage improvements. Additional funding from King County Flood Control District is expected for $50,000. Council is being asked to award the contract to Ceccanti, Inc. in the amount of $543,836.40. RI Niiwi I) Eil El COW Mtg. 11 Utilities Cmtc DATE: 08/13/18 El CA&P Cmtc 0 F&S Crate 0 Parks Comm. COMMEFTEE (2I- IAIR: THOMAS 0 Transportation Cmtc •l1rts Comm Ej Planning Comm. MCLEOD RECOMMENDATIONS: Sic Commi Public Works in Li, Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE Expi Ni)i I URI RI QUIRE I) AMOUNT BUDGETED APPROPRIATION REQUIRED $543,836.40 $545,000.00 $50,000.00 Fund Source: 412 SURFACE WATER (PAGES 96, 2017 CIP) Comments: Additional funding from King County Flood Control District of $50,000.00 MTG. DATE RECORD OF COUNCIL ACTION 08/20/18 MTG. DATE ATTACHMENTS 08/20/18 Informational Memorandum dated 08/10/18 Page 96, 2017 CIP Project Location Map Bid Tabulation Minutes from the Transportation & Infrastructure Committee meeting of 08/13/18 •—t —, L 28 Allan Ekberg, Mayor Public Works Department - Henry Hash, Director INFOR ATIO AL E ORA DU TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director #1/- BY: Ryan Larson, Senior Program Manager CC: Mayor Ekberg DATE: August 10, 2018 SUBJECT: Surface Water Fund - 2018 Annual Small Drainage Program Project No. 91841201 Bid Award ISSUE Award a contract to Ceccanti, Inc. for construction of the 2018 Annual Small Drainage Program. BACKGROUND The Small Drainage Program constructs drainage projects throughout the City that are too large for City staff to complete but are smaller than a typical capital improvement project. The projects originate from citizen complaints and maintenance staff recommendations and are compiled on the Small Drainage Project List. Each year the projects are prioritized based on need, expense, permitting requirements, and length of time on the list. The highest priority projects are then designed and constructed. The 2018 Annual Small Drainage Program was advertised to provide drainage improvements at up to five locations as noted in the attached vicinity map. DISCUSSION The 2018 Annual Small Drainage Program was advertised for bids on July 17 and 24, 2018. Three bids were received and opened on July 31, 2018. The bids were checked, tabulated, and no errors were found. Ceccanti, Inc. is the apparent low bidder with an overall bid of $543,836.40. The engineer's estimate was $491,868.00. FISCAL IMPACT (All amounts include sales tax) The 2018 Small Drainage Program has Surface Water construction funds budgeted at $515,000. Construction management (CM) is budgeted at $80,000, but will be completed by in-house staff, so $35,000 is now being allocated for construction, with the remaining budget available for consultant support. In addition, The King County Flood Control District included $65,378 in their capital budget for the South 180th St Flood Wall Extension, which is part of this 2018 Small Drainage Program. The cost of the flood wall site is eligible for reimbursement based on the bid results, estimated to be $50,000. Bid Results Estimate 2018 Budget Bid Amount (Schedule A & B) $ 543,836.40 $ 491,868.00 $ 515,000.00 Contingency (10%) 54,383.64 Surface Water CM Funds 35,000.00 King County Flood District Funding 50,000.00 Total $ 598.220.04 $ 491 868.00 $ 600.000.00 RECOMMENDATION Council is being asked to award the construction contract for the 2018 Annual Small Drainage Program to Ceccanti, Inc. in the amount of $543,836.40 and consider this item on the Consent Agenda at the August 20, 2018 Regular Meeting. Attachments: CIP Page 96 Vicinity Map Bid Tabulation W:IPW EnelPROJECTS1A- DR ProjectslAnnual Small Drainage Programs12018 SDP (91841201)1ConstructoMBid Award1Working DooslInfo Memo Bid Award 2018.docx 29 30 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2017 to 2022 PROJECT: Annual Small Drainage Program Project No. SXX41zn1 DESCRIPTION: Select, design, and construct small drainage projects throughout the City. JUSTIFICATION:Pmdr ainage theCi�.indudingcu|,e� vep|amamento, drain extensions. and pavement upgrades. STATUS: Projects for this annual program are taken from Small Drainage Project List. MA|NT IMPACT: Reduces maintenance. Ongoing project, only one year shown in first column. Construction expenses may occur over two calendar %'°°°M-".. FINANCIAL Through Estimated 2019 BEYOND TOTAL sXpEN8sG Design 74 OU 80 80 80 80 OO 80 80 714 8trearngages/Monitor 10 10 35 35 36 36 36 36 40 274 Const. Mgmt. 62 VO 80 80 80 OO OO 80 80 702 Construction 255 515 515 515 514 514 514 515 513 4,368 TOTAL EXPENSES 401 sos 710 710 710 710 710 70$ 713 6,058 FUND SOURCES Awarded Grant O Proposed Grant O Mitigation Actual 0 Mitigation Expected n Utility Revenue 401 685 710 710 710 710 710 703 713 6.058 TOTAL SOURCES 401 Voa 710 710 710 710 710 roe 713 6.058 Project Location: Entire System 20/7-2022 Capital Improvement Program 96 TUKWILA INTERNATIONAL BLVD PIPE ABANDONMENT INTERURBAN AVE CATCH BASIN RETROFITS GILLIAM CREEK OUTFALL ACCESS IMPROVEMENTS LEVEE 205 DRAINAGE REPAIR CATCH BASIN RETROFIT S 180TH ST BRIDGE RETAINING WALL CATCH BASIN RETROFIT VICINITY MAP 2018 Tukwila Small Drainage Program 32 EXHIBIT 2 - BID TABS CITY OF TUKWILA - DEPARTMENT OF PUBLIC WORKS 2018 Small Drainage Program BID TABS Total 07f31/18 Engineer's Estimate Road Construction NW Ceccrint: Award Construction SectionItem Quantity Unit Unit Cost Total Cost Unit Cost Total Cost Unit Costo fi ROADWAY (SCHEDULE A) FA y. 0 2 110 r 0 0ii 27 0$ 26,0 # # 0,000 i 27,000 $ 62,QQ0 LE •• 0 2 2,2 1 2,200 0 0,it 0 2,4rl $ 2,46 � :1 Temporary Water Pollution/ Erosion Control ®+ rrrr # r t i # tr $ S10QD Cement Conc, Trallic Curb and Gutter F 1 ' t '. 1 i t $ 6 SOD 7 -. 8.04 Extruded Curb # i it r/R 3450 ROADSIDE DEVELOPMENT (SCHEDULE A} ..._ _ •2 Topsoil Type A 20 CY $6QQ0 $ 120Q $70D0 $ 1 400 $4 oQ : 0 . 00 2.1 -02 Seeded Lawn Installation 16t1 SY S6DD 1080 $330 $ 594 $6 00 , i 10 1 ® 8-02 Pro orty F estorafio FA 54,00CI.On $ 4,00: i $4,Q0Q.00 $ 4,000 $4,000 DD r • 00 4,00 STORM DRAINAGE (SCHEDULE A} t5 7-05 Catch Basin rof 4 EA 2 00 0 7 0 4,0Q0.00 $ 172,000 03000.00 $ 29,400 $ 5,150.00 $ 135450 4 7-05 Abandon Existing S[arm Sewer tl1 : 0').e A Ple 11 1 S3A00,00 $ 3,000 $45,00¢],00 $ 45,000 52300.00 $ 2300 $ChedUA Tts#al 245,937 00 , t1 It $ 28 t2'44.00 284,980.00 I 2761 ROADWAY (SCHEDULE B} ,98U.{}0 5 04 Unex ected Sile Chan es 1 p 9 FA $14 000 00 $ 14,000 r $ 14 00D 514,QOD.OD 1 $ 14 000 St4,OD0.D0 � 14,000 6 1-09 Mobilization 1 LS 520 000.00 $ 20,000 00 _ « 1 r r $ 8,000 25 000 1 17 1-10 Project Temporary Trail, - Control 1 LS 523 000.00 $ 23,000 / • i i 1 i i r 5 2,000 . r l f8 2-01 Clearing and Grubbing 1 LS $11 000.00 $ 11, 0( 1. i 1 r i r i 1 # i 11 19 8-01 Tern. ora Wafer PnCl,.1 cr / Erasion Control � 1 _, _. LS $13 000.00 0 13'000 - r 1 0 4,0 5,000 , • 1 t r • 00 ROADSIDE DEVELOPMENT (SCHEDULE B} 20 0 -32 Topsoil fiype A 2i CY 560_00 5 1,26D -.- $70,00 _ . _ - 1,47D $24,€10 $6Q4 463,00 `� 1323 21 8-Q2 Seeded Lawn Installation 220 SY 56 00 $ I32Q $3,30 $ 726r $6,40 $ 5,320 $17,00 5 3740 22 8-02 Pro. o Restoration t FA $8,000AD $ B00D 58,000-53 $ 8000 5B,D00-00 $ 8,000 $B,D00.00 0 0 STORM DRAINAGE (SCHEDULE B} 04 7 48 tFurn sh &Instal€ 18' D am CIPP is r Storm Sewer 1 LS $27 OQD 05 $ 27,ocr $38,000.Q0 $ 38,DDD $Bi . !i1 D0 $ 81,QQ£t $65,000.00 $ 65,Q(ith ._ GILL14M CREEK OUTFACE ACCESS IMPROVEMENT (SCHEDULE B} 24 6-20u Ciutlet Stair Stricture I LS $b0 QOGS.OtI R $ SQ.0Q�5102 0Q0.D0� 5 142 QDo $88 4DQ 00}- 68,000 $96 000.00 $ g6,0QD GILLIAM CREEK OUTFACE ACCESS IMPROVEMENT (SCHEDULE 8} 25 6-11 Relainini Wail -- ®$4500i1.D0 5 45,000 $66.00000. 5 66,000 544,ODQ.00 $a 44,000 $50,000.00 $ 500Q0 du i u o- 223 580.00 ®_„_ 268,39£r ;��Zit�'� t t ;; 268,263.00 Schedule B WSST 10% 22 358.t10 6,839.6U 23, r32.40 S 26,826.30 Schedule 8 Total 245,9�8.00 ,_$ 295,235.6Ct � 2aB,856A0 295,089.30 543,836.40 _ ___ 57 , r0 578,5T9 60 .®( 34 Transportation & Infrastructure Committee Minutes August 13, 2018 B. Grant Acceptance: Green the Green Project Staff is seeking Council approval of a grant agreement with King County Flood Control District in the amount of $50,000 for the Green the Green Project described above. This grant is through their Cooperative Watershed Management program and will be used for planting and two years of maintenance. There is no City match. UNANIMOUS APPROVAL. FORWARD TO AUGUST 20, 2018 REGULAR CONSENT AGENDA. C. Bid Award: 2018 Annual Small Drainage Program Staff is seeking Council approval to award a contract to Ceccanti, Inc. in the amount of $543,836.40 for construction of the 2018 Annual Small Drainage Program. This program is to construct drainage projects that are too large for staff but smaller than a capital improvement project. Projects originate from resident complaints and staff recommendations, then prioritized based on need, cost, permitting, and time. Maintenance staff maintains the list, which usually includes about 35 projects. The Committee asked to have more awareness of the Small Drainage Program's list and the status of projects. Councilmember Quinn pointed out that Councilmembers hear from constituents on issues like this quite frequently, Councilmember Idan noted that staff and Council should work together as a team. Staff agreed to brief the Committee on the list of potential projects prior to the design stage. UNANIMOUS APPROVAL. FORWARD TO AUGUST 20, 2018 REGULAR CONSENT AGENDA. D. King County Metro Community Connections Project Staff briefed the Committee on King County Metro's Community Connections project, which brings mobility services to areas that lack the infrastructure, density or land use to support traditional bus service. Many areas in Tukwila are not well -served by local transit connections, like Allentown and Ryan Hill. The first step in the process is outreach, which will include city-wide surveys and convening of a resident stakeholder group. Councilmember Quinn suggested reaching out to the Allentown/Duwamish residential community. Chair McLeod asked about the purpose of a study since there is obvious need in certain areas. Staff replied that Metro needs specific data on actual demand for certain services, like a shuttle. Councilmember Idan said the City shouldn't rely on surveys but to actually go to the different communities. He also questioned why Metro is asking applicants about gender, ethnicity and age. Staff will verify with Metro but believes the demographic information will help to ensure the stakeholder group includes a broad spectrum of viewpoints. Councilmember Quinn also pointed out that demographic information can help to leverage federal funding. DISCUSSION ON LY. III. SCATBd/RTC Councilmember Hougardy serves on both and reported on current activities at the Council meeting. 35