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Home My WebLink AboutTIC 2018-08-27 Item 2B - Budget - Proposed 2019-2020 Biennial Budget: Public Works / Streets / Equipment RentalAllan Ekberg, Mayor Public Works Department - Henry Hosh, Director INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director r/�m BY: Gail Labanara, Public Works Analyst CC: Mayor Ekberg DATE: August 24, 2018 SUBJECT: Proposed 2019-2020 Biennial Budget Public Works (000.13) and Equipment Rental (Fleet 501) ISSUE Transportation and Infrastructure Committee to review Proposed 2019-2020 Biennial Budget and Capital Improvement Programs for Public Works (000.13) and Equipment Rental (Fleet 501). BACKGROUND The City is committed to developing and passing a fiscally -sound, balanced budget. Two challenges the City is encountering is 1) sales tax revenue growth of 3% projected for 2018 has not been realized to date, and 2) sales tax mitigation payments will end in late 2019. As a result, the City is seeking a balanced budget with expenditure reductions and possible new revenue opportunities. DISCUSSION & FISCAL IMPACT The proposed budget for the Public Works department includes a 3% reduction in 2019 for $243,000 and $239,975 in 2020. The budget also includes COLA increases along with pension and healthcare increases as well as proposed utility increases. Public Works — 000.13 General Fund • Engineering: Changed position to Deputy Public Work Director/City Engineer. Reduced professional services by $28,400 for the 3% reduction. • Development Services: The Water/Sewer Senior Program Manager is now the Development Manager and funded with 20% development, 40% water, and 40% sewer. • Facility Maintenance: Reduced custodial supplies by $15,000 and repairs and maintenance by $85,000 for the 3% reduction. • Streets: Reduced Transportation (roadway) repairs by $5,000 and traffic control devices by $91,600 for the 3% reduction. Equipment Rental — Fleet 501 Fund • Fleet's operations and maintenance expenditures has a 4.86% increase in 2019 and a decrease of 14.79% in 2020. • 9 new Police vehicles and 4 new Fire vehicles (Fire part of Public Safety Plan). • Analysis of funding the 501 Fund will continue to be on the work plan. RECOMMENDATION Transportation and Infrastructure Committee approval to forward the Public Works and Equipment Rental of the 2019-2020 Biennial Budget to the Committee of the Whole. Attachments: Proposed Budget for Public Works and Equipment Rental W:\Shared Copy Only\Gail\Budget 2019-2020\Info Memo TC Review 2019-2020 PW & Fleet 082418 docx 1 Public Works PLIII:LIC WORKS DIRECTOR WORK„ ANALYST IMAINT [NAND E OPERATII DNS MANAGER $7 ,RRE7 NI SO SLIPETorif ENE ENT mIIIII-ImIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII sEvezar$LINFAC E MIER. M i$0 ACILITI6U MO $141,1$F4 NTEND Eatil eQUiP. RENTAL M8,0 SaVERNICaMENT ( A cull fi.,fi,fi, 1.,),fivok fir ..„. fi kficHNAGAfifil )430001 V 51,)PP Orr 1 , 11'"E.:(7,R 00CIANC2 ,,. Rfi0,fiffific,fifiNA 'fififi fi:fi rfific.fiRfifivrofid 1,51 ....... TRAFFC FORENN N TAM) i REMAN ] VVA TER ,fifififi. (,,fifik Lay SPECIAJAS I" . a., 8P)WER ro:fifififirm SUE MaE R Al3,0 FOREMAN mclutes OFS TECHMCIWIN a 2) LPAS PAU...11E3 „ EET baKEJJA.J111 IS , VAIINTTINM4O WORKER SENIOR M..fRANT...A, Or% CPEJAALv.tfl.' COS SPEKRUST Sfllur2JR mAnt"17,8, °Pt, sPELIALTGT MINT & OFS. a'..aa‘PECIA. UST (1 i SIENWP NIAN.7 6 f ,pps„ 5pp,11A4,41,51,; „.. .............„„„„„...„„„„„ .„ „......„„............... { MMIff. a CPS, .'"1 SiFEJ,J„EA LET a; tajja c, iTA oofi,,,PTEIS CUSTOCTAN P.O9 DEVELOPMENIT SEM iCES, TRANSPORTATION s rairEms SURFACE WATER IOTY PROJECT MANAGEMENT DEP UTY W DI RECTO FU—CITY EINGINIMR CEVEOPVENT4. MA NA GER -1 A IANT.SLPPLIR L TECHNK...„ Wm SENVOR TRAPPE 1":1110 MA N.A V'iaa' NA FM' 2aan PROS [.,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,-, smug fifi„fireofiG MA NA Ca FR FRIDGE safitop,, pnfifififiG MA LA GER COODDWA TOR y.4A2JT,AT PROJECT' I. livIAIINIA)C.E. NT' DES VOJOROM4A 014. Jae S ql$P,E(LTO,P a PROJECT 'a mAN„A SER ,C21, J. SIEN110117,1 PROJ. Y'llSPECOOR 2 DEPARTMENT: Public Works (13) FUND: General RESPONSIBLE MANAGER: Henry Hash Description FUND NUMBER: 000 POSITION: Director The function of the Public Works Department is to preserve, enhance, and promote Tukwila's quality of life and public safety through the construction and operation of reliable and sustainable infrastructure services necessary to meet the demands of our growing and diverse community. 2017-2018 Accomplishments • Completed Cascade View Safe Routes to School Phase II project. Strategic Goal 1. • Finished design of 53rd Ave S Improvements and started construction. Strategic Goal 1. • Finished design of 42nd Ave S Phase III and started construction. Strategic Goal 1. • Completed construction of the TUC Pedestrian/Bicycle Bridge. Strategic Goal 3. • Completed construction of the Baker Blvd Non -Motorized Project. Strategic Goal 3. • Completed construction of the Major Maintenance on 3 Bridges Project. Strategic Goal 3. • Completed construction of the S 144th St Phase II Project. Strategic Goal 1. • Finished design of Boeing Access Rd Bridge Rehab and started construction. Strategic Goal 3. • Began design of the Strander Boulevard Extension Phase 3 Project. Strategic Goal 1. • Cleaned Tukwila International Blvd streetscape at higher frequency. Strategic Goal 1. • Completed additional segments of the CBD Sewer Rehabilitation Project. Strategic Goal 1. Utility Comp Plan Goal 12.1. 2019-2020 Outcome Goals • Improve pedestrian safety. Strategic Goal 1. • Improve City Facilities to enhance public safety and efficiencies. Strategic Goal 4. • Improve customer service. Strategic Goal 4. 2019-2020 Indicators of Success • Finish design and continue to explore funding for Strander Blvd Extension Phase 3. Strategic Goal 3. • Complete construction of Boeing Access Rd Bridge Rehabilitation. Strategic Goal 3. • Complete construction of Boeing Access Rd Bridge over Airport Way. Strategic Goal 3. • Complete construction of 53rd Ave S Improvements. Strategic Goal 1. • Complete construction of 42nd Ave S Phase III Improvements. Strategic Goal 1. 2019-2020 Performance Measures • Improve development permit review and approval process. • Improve operations and maintenance task prioritization, tracking, and reporting. • Improve engineering contracting process for capital projects. • Maximize efficiency of enterprise fund utilities. • Improve internal service work order tracking and reporting. 3 Performance Measures Public Works - Facility Maintenance Inventory 2016 Actual 2017 Actual 2018 Estimated 2019 Projection 2020 Projection Number of City facilities 42 42 42 42 45 Number of City employees 345 346 348 348 348 Amount of square footage for all City facilities 251,733 251,733 251,733 251,733 382,264 Amount of square footage covered by City custodial svces 149,957 149,957 149,957 149,957 242,257 Public Works - Street Maintenance 2016 Actual 2017 Actual 2018 Estimated 2019 Projection 2020 Projection Traffic Signals & Signs % of City -owned streetlights repaired within 72 hours. For Seattle City Light/Puget 80% 80% 80% 80% 80% % of all traffic signal problems corrected within 24 hours 100% 100% 99% 100% 100% Number of signalized intersections 68 68 72 72 74 Hours maintaining all City -owned traffic signals: 7,500 7,500 8,000 8,000 8,500 Number of traffic signal emergency calls 30 40 40 40 45 Evaluate reflectivity of all signs once a year 75% 75% 75% 75% 75% Number of signs maintained 4,325 4,350 4,420 4,450 4,500 % of potholes repaired within 96 hours of notice 100% 100% 100% 100% 100% Amount of hours spent on graffiti removal (annual) 1,050 2,000 2,000 2,400 2,400 City street cleaning: % of Residential streets twice a year. 100% 100% 100% 100% 100% % of Arterial residential and commercial/industrial roads swept three times a year. 100% 100% 100% 100% 100% % of Arterial commercial/industrial roads swept four times a year. 100% 100% 100% 100% 100% Inventory Number of Residential lane miles 90 90 90 90 90 Number of Commercial lane miles 127 127 127 127 127 Sidewalks (miles) 72 72 72 72 72 Budget Changes Discussion Salaries & Benefits COLA increases were applied to salaries, and benefits were adjusted to account for changes in healthcare and retirement. The City Engineer is now a Deputy Public Works Director/City Engineer. The Water/Sewer Senior Program Manager is now the Development Manager with a salary breakdown with 20% Development (000.13), 40% Water (401), and 40% Sewer (402 Fund). Services Additionally, utility accounts were increased to reflect proposed rate increases. Capital No capital purchases are scheduled for 2019/2020. 4 Expenditure Summary Public Works Department Actual Budget Percent Change Expenditures By Program 2016 2017 2018* 2018 2019 2020 2018-19 2019-20 Administration $ 549,693 $ 417,760 $ 430,707 $ 462,586 $ 481,073 $ 492,183 4.00% 2.31% Maintenance Administration 377,114 383,299 330,804 405,203 391,027 406,641 -3.50% 3.99% Engineering 562,204 433,266 414,047 660,377 654,829 677,040 -0.84% 3.39% Development Services 466,017 499,075 468,048 501,197 531,329 544,986 6.01% 2.57% Facility Maintenance 1,731,284 1,845,062 1,819,787 1,846,684 1,890,354 1,907,008 2.36% 0.88% Street Maintenance 2,897,968 3,037,318 3,013,921 3,149,643 3,354,733 3,248,710 6.51% -3.16% Department Total $ 6,584,280 $ 6,615,781 $ 6,477,313 $ 7,025,690 $ 7,303,346 $ 7,276,569 3.95% -0.37% Public Works Department Expenditures By Type 2016 Actual 2017 2018* 2018 Budget 2019 2020 Percent Change 2018-19 2019-20 Salaries & Wages $ 2,732,877 $ 2,611,012 $ 2,474,280 $ 2,834,174 $ 2,924,726 $ 3,013,501 3.20% 3.04% Personnel Benefits 1,086,456 1,107,815 1,195,240 1,246,038 1,315,000 1,366,814 5.53% 3.94% Supplies 369,506 347,309 295,098 425,700 311,100 314,125 -26.92% 0.97% Services 2,377,459 2,531,440 2,512,696 2,519,778 2,752,519 2,582,129 9.24% -6.19% Intergovt. Svcs & Taxes 10 10 - - - - 0.00% 0.00% Capital Outlays 17,972 18,195 - - - - 0.00% 0.00% Department Total $ 6,584,280 $ 6,615,781 $ 6,477,313 $ 7,025,690 $ 7,303,346 $ 7,276,569 3.95% -0.37% *Projected 5 Department Detail Staffing and Expenditure by Program - Public Works PROGRAMS FTE BUDGET PERCENT CHANGE 2019 2020 2019-20 Utilities/Alarm/Insurance/PMs 0.15 660,190 641,266 (2.87%) Facility Cleaning/Custodians 5.4 592,203 611,361 3.2% Permits 4.4 567,132 582,705 2.7% CIP/Budget Administration 3.7 565,248 582,106 3.0% Facility Improvements 2.5 515,310 526,479 2.2% PW Contracts/Claims/Invoices 2.7 319,406 329,143 3.0% Tukwila Works 0.85 110,717 115,140 4.0% General PWAdministration 0.45 109,746 113,799 3.7% Personnel Issues 0.55 103,750 108,570 4.6% Regional Issues 0.55 102,136 106,522 4.3% City Clerk Record Center 0.00 100,000 100,000 - TCC Rental Setup/Breakdown/Damage 0.85 82,009 84,977 3.6% Cleaning Park Restrooms 0.55 50,469 52,119 3.3% Council Chamber Setup 0.3 27,748 28,750 3.6% Emergency Preparedness 0.15 27,120 28,471 5.0% Code Enforcement/Police Bldg Support 0.15 15,426 16,450 6.6% PROGRAM TOTALS 23.20 3,948,612 4,027,858 2.0% *Priority Based Budgeting was implemented beginning with the 2019 - 2020 biennium budget. Therefore, no historical data is available. Program Descriptions - Public Works Utilities/Alarm/Insurance/PMs: Fixed fees for Utilities, alarm charges, insurance, PMs Facility Cleaning/Custodians: Custodians & supplies and 25% Tanya Permits: Private Development CIP/Budget Administration: Capital Improvement Program Tracking and Budget Facility Improvements: 3 FTEs & facility repairs and 25% Tanya Public Works Contracts/Claims/Invoices: Public Works Contracts through Committee and Council approval along with claims Tukwila Works: Research and response to See Click Fix's Tukwila Works General Public Works Administration: Overall PW Supervision 6 Personnel Issues: Personnel Regional Issues: Regional Transportation, Water, Sewer etc. City Clerk Record Center: Rental for City Clerk Records Center Tukwila Community Center Rental Setup/Breakdown/Damage: TCC Cleaning Park Restrooms: Custodians clean 5 park restrooms Council Chamber Setup: Council setup for court/meetings Emergency Preparedness: Emergency Preparedness Code Enforcement/Police Building Support: Boarding up private residences for code enforcement/Police Staffing and Expenditure by Program — Street Maintenance PROG RAMS FTE BUDGET PERCENT 2019 2020 2019-20 Utilities/Surface Water 0.00 1,175,000 1,216,000 3.5% Road & Street Admin 0.30 577,893 391,082 (32.33%) Traffic Control Devices 1.60 293,981 302,539 2.9% Transportation 1.80 241,954 247,946 2.5% Street Cleaning 1.60 203,505 209,060 2.7% Tukwila Intl Blvd Bus Stop/Streetscape 1.70 195,212 197,263 1.1% Tukwila Works 1.30 149,422 153,939 3.0% Streetscapes/Median Landscaping 0.95 132,437 136,752 3.3% Street Lighting 0.70 104,944 107,388 2.3% Snow & Ice Control 0.60 78,787 80,885 2.7% Video &Fiber 0.25 61,184 62,072 1.5% Structures 0.5 47,163 47,553 0.8% Sidewalks 0.5 46,652 48,437 3.8% Streets Administration 0.30 46,601 47,797 2.6% PROG RAM TOTALS 12.00 3,354,733 3,248,711 (3.16%) *Priority Based Budgeting was implemented beginning with the 2019 - 2020 biennium budget. Therefore, no historical data is available. Program Descriptions — Street Maintenance Utilities/Surface Water: Surface Water, Electricity, Gas Road and Street Administration: Training, Insurance, Fleet replacement Traffic Control Devices: Traffic Signals, Signage, & buttons Transportation: Roadside Cleanup, asphalt & shoulder repairs Street Cleaning: Sweeping, tree removal, etc. 7 Tukwila International Boulevard Bus Stop/Streetscape: Tukwila Inter'I Blvd cleanup and maintenance Tukwila Works: Citywide response to complaints Streetscapes/Median Landscaping: Street landscaping Street Lighting: Repair of metal street light poles Snow and Ice Control: Snow removal & salt brine Video and Fiber: Video machinery and conduit repair, maintenance Structures: Any minor structural repairs, graffiti removal on structures Sidewalks: Sidewalk repair, tree root fixes Streets Administration: Administrative Expenditure Detail - Salaries & Benefits Salaries are based on contractual costs for existing positions and include a cost of living adjustment per contractual agreements. Public Works Department Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Public Works Director 1 1 $ 163,059 $ 49,738 1 $ 166,584 $ 51,128 Maintenance Operations Manager 1 1 116,095 42,508 1 123,672 45,137 Development Manager 0 0.2 28,304 9,074 0.2 28,858 9,320 Engineer -Development 2 2 210,687 78,341 2 215,195 81,077 Project Inspector 1 1 65,068 37,597 1 66,360 39,200 Deputy Public Works Dir./City Engineer 1 1 115,967 55,027 1 124,802 58,087 Senior Program Manager 1 1 124,902 51,344 1 127,368 53,158 Senior Project Inspector 1 1 86,789 37,412 1 89,057 38,985 Traffic Engineering Coordinator 1 1 99,169 47,658 1 101,208 49,571 Public Works Analyst 1 1 106,863 39,666 1 108,960 41,014 Admin Support Technician 2 2 123,833 60,344 2 126,857 62,753 Admin Support Specialist 2 2 132,191 77,432 2 135,828 80,733 Facilities Ops Technician 1 1 76,331 26,510 1 77,784 27,467 Facilities Maint Technician 1 1 66,611 40,812 1 70,668 43,132 Lead Facilities Custodian 1 1 74,431 26,121 1 79,728 27,875 Facilities Custodian 5 5 311,093 143,324 5 318,035 149,355 Maint & Ops Superintendent 2 2 210,976 97,967 2 215,088 101,803 Maint & Ops Foreman 1.5 2.5 214,698 108,969 2.5 219,144 108,417 Traffic Operations Foreman 1 0 - - 0 - - Maint & Ops Specialist 5 5 360,272 171,396 5 374,440 179,820 Maintenance Worker 3 3 168,388 101,323 3 174,865 106,342 Extra Labor 45,000 4,460 45,000 4,460 Overtime 24,000 2,378 24,000 2,378 Clothing Allowance - 5,600 - 5,600 Department Total 34.5 34.7 $ 2,924,726 $1,315,000 34.7 $ 3,013,501 $1,366,814 8 Expenditure Detail - Supplies, Services and Other Supplies include office and operating supplies and small tools. Services include professional services, travel, operating leases, equipment rental and replacement costs, utilities, and repair & maintenance, among others. Public Works Actual Budget Expenditures 2016 2017 2018* 2018 2019 2020 Salaries $ 2,669,627 $ 2,510,737 $ 2,397,125 $ 2,768,174 $ 2,855,726 $ 2,944,501 Extra Labor 44,048 57,408 36,704 45,000 45,000 45,000 Overtime 19,203 42,866 40,451 21,000 24,000 24,000 FICA 202,372 194,053 204,921 210,729 214,403 219,330 Pension 301,293 302,889 336,745 332,362 362,662 368,936 Industrial Insurance 54,621 50,039 60,264 75,160 73,396 81,061 Healthcare 513,812 556,252 580,936 622,212 658,940 691,886 Unemployment 10,891 1,334 6,273 - - - Clothing Allowance 3,468 3,248 6,101 5,575 5,600 5,600 Total Salaries& Benefits 3,819,333 3,718,827 3,669,519 4,080,212 4,239,727 4,380,315 Supplies 355,538 330,410 280,396 408,250 293,650 296,675 Small tools 13,967 16,898 14,702 17,450 17,450 17,450 Total Supplies 369,506 347,309 295,098 425,700 311,100 314,125 Professional services 66,007 50,774 26,060 34,900 6,700 6,700 Communication 9,998 12,710 9,162 13,450 16,350 16,350 Travel 648 3,794 4,096 4,700 4,300 4,300 Advertising 463 - 1,500 1,500 - - Operating rentals 384,137 428,375 463,802 466,737 696,032 476,337 Insurance 142,260 132,026 134,932 134,036 142,002 147,007 Utilities 1,500,004 1,575,849 1,606,033 1,549,720 1,656,100 1,705,400 Repair and maintenance 259,562 305,885 225,872 279,500 198,000 193,000 Miscellaneous 14,380 22,028 41,238 35,235 33,035 33,035 Total Services 2,377,459 2,531,440 2,512,696 2,519,778 2,752,519 2,582,129 Excise Taxes 10 10 - - - - Capital 17,972 18,195 - - - - Total Other 17,983 18,205 - - - - Total Public Works $ 6,584,280 $ 6,615,781 $ 6,477,313 $ 7,025,690 $ 7,303,346 $ 7,276,569 *Projected 9 DEPARTMENT: Public Works (13) FUND: General RESPONSIBLE MANAGER: Henry Hash Description DIVISION: Administration FUND NUMBER: 000 POSITION: Director The function of Public Works Administration is to initiate, implement and manage the programs, staff and facilities that provide for the public health, safety and welfare through the design, construction, and maintenance of the municipal infrastructure to include: streets, signals, water, sewer, storm drains, flood control, equipment, vehicles, and facilities. The Public Works Director manages these programs through the Engineering division, Maintenance Administration, Development Services division, and the Facility Maintenance division, the equipment rental fund, and the utility enterprise funds. Numerous relationships with other agencies such as Cascade Water Alliance, King County, Metropolitan Wastewater Agencies, WSDOT, the Regional Transit Authority, and the cities of Renton, SeaTac, Seattle, and Kent are required to coordinate projects and services. Expenditure Summary Public Works - Administration Actual Budget Percent Change Expenditures 2016 2017 2018* 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 405,641 $ 306,967 $ 289,700 $ 323,119 $ 331,838 $ 338,972 2.70% 2.15% Personnel Benefits 119,692 95,833 108,371 102,924 119,547 123,490 16.15% 3.30% Supplies 11,874 7,098 7,327 9,000 6,000 6,000 -33.33% 0.00% Services 12,486 7,862 25,309 27,543 23,688 23,721 -14.00% 0.14% Expenditure Total $ 549,693 $ 417,760 $ 430,707 $ 462,586 $ 481,073 $ 492,183 4.00% 2.31% *Projected Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Public Works- Administration Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Public Works Director 1 1 $ 163,059 $ 49,738 1 $ 166,584 $ 51,128 Public Works Analyst 1 1 106,863 39,666 1 108,960 41,014 Admin Support Technician 1 1 61,916 30,143 1 63,428 31,348 Total 3 3 $ 331,838 $ 119,547 3 $ 338,972 $ 123,490 10 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous office supplies. Services include professional services, travel, operating leases, equipment rental and replacement costs and repair & maintenance, among others. Public Works- Administration Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.13.543.100.31.00 Supplies - Repairs & Maintenance $ 11,874 $ 7,098 $ 7,327 $ 8,000 $ 5,500 $ 5,500 000.13.543.100.31.01 Supplies - Office Equipment - - - 1,000 500 500 Total Supplies 11,874 7,098 7,327 9,000 6,000 6,000 000.13.543.100.41.00 Profesional Services 5,923 - - - - - 000.13.543.100.42.00 Communication - Phone and postage 1,171 520 853 1,500 800 800 000.13.543.100.43.00 Travel - Mileage, meals, parking 2 8 71 200 300 300 000.13.543.100.45.00 Rental - Copier 2,550 2,786 2,093 2,650 2,800 2,900 000.13.543.100.45.94 Rental - Equipment Replacement Fund 135 10 10 10 67 10 000.13.543.100.45.95 Rental - Equipment 0 & M 670 849 783 783 1,321 1,311 000.13.543.100.48.00 R&M - Plotter, copier and KIP copier 92 - 100 100 100 100 000.13.543.100.48.01 R&M - 800 MHZ radio 1,080 1,080 1,137 1,300 1,300 1,300 000.13.543.100.49.00 Misc - Memberships, registrations, and training 863 2,608 1,262 1,000 2,000 2,000 000.13.543.100.49.51 CenturyLink/Comcast Franchise- - 19,000 20,000 15,000 15,000 Negotiations Total Services 12,486 7,862 25,309 27,543 23,688 23,721 Total Supplies and Services $ 24,359 $ 14,960 $ 32,635 $ 36,543 $ 29,688 $ 29,721 *Projected 11 DEPARTMENT: Public Works (13) FUND: General RESPONSIBLE MANAGER: Henry Hash Description DIVISION: Maintenance Administration FUND NUMBER: 000 POSITION: Director The function of Maintenance Administration is to manage the maintenance programs and activities for equipment rental, facilities, streets, water, sewer, and surface water. This division also provides staff support and coordination with the engineering division and other City departments as well as external agencies and service providers. The Maintenance Administration Division is managed by the Maintenance Operations Manager who reports to the Director of Public Works. Expenditure Summary Public Works - Maintenance Administration Expenditures 2016 Actual 2017 2018* 2018 Budget 2019 2020 Precent Change 2018-19 2019-20 Salaries & Wages $ 254,783 $ 257,836 $ 201,512 $ 264,410 $ 248,285 $ 259,500 -6.10% 4.52% Personnel Benefits 106,366 113,856 111,365 120,299 119,940 125,870 -0.30% 4.94% Supplies 2,427 758 3,579 5,000 5,000 5,000 0.00% 0.00% Services 13,538 10,849 14,349 15,494 17,802 16,271 14.90% -8.60% Expenditure Total $ 377,114 $ 383,299 $ 330,804 $ 405,203 $ 391,027 $ 406,641 -3.50% 3.99% *Projected Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Public Works - Maintenance Administration Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Maintenance Operations Manager 1 1 $ 116,095 $ 42,508 1 $ 123,672 $ 45,137 Admin Support Specialist 2 2 132,191 77,432 2 135,828 80,733 Total 3 3 $ 248,285 $ 119,940 3 $ 259,500 $ 125,870 12 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous operating and custodial supplies. Services include professional services, travel, operating leases, equipment rental and replacement costs and repair & maintenance, among others. Public Works- Maintenance Administration Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.13.543.101.31.00 Supplies - Office & Operating $ 2,208 $ 758 $ 2,829 $ 3,250 $ 3,250 $ 3,250 000.13.543.101.31.01 Supplies - Office Equipment - - - 1,000 1,000 1,000 000.13.543.101.35.00 Small Tools & Minor Equipment 219 - 750 750 750 750 Total Supplies 2,427 758 3,579 5,000 5,000 5,000 000.13.543.101.41.00 Prof Svcs - Consultant services 24 - 500 500 500 500 000.13.543.101.42.00 Communication - 726 756 697 750 750 750 000.13.543.101.43.00 Travel - Mileage, meals, parking 213 595 165 300 300 300 000.13.543.101.45.00 Rental - Copiers at Minkler and George 1,993 2,001 4,636 7,000 5,000 5,000 Long Buildings 000.13.543.101.45.94 Rental - Equipment Replacement Fund 1,270 527 527 527 2,005 527 000.13.543.101.45.95 Rental - Equipment O & M 7,383 6,110 4,382 4,382 7,212 7,159 000.13.532.101.48.00 - - 1,138 - - - 000.13.543.101.49.00 Misc - Memberships, registrations, and training 1,930 860 2,304 2,035 2,035 2,035 Total Services 13,538 10,849 14,349 15,494 17,802 16,271 Total Supplies and Services $ 15,965 $ 11,607 $ 17,928 $ 20,494 $ 22,802 $ 21,271 *Projected 13 DEPARTMENT: Public Works (13) FUND: General RESPONSIBLE MANAGER: Henry Hash Description DIVISION: Engineering FUND NUMBER: 000 POSITION: Director The Engineering Division function is to provide professional engineering services for planning, design, construction, maintenance, and operation of the water, sewer, surface water and transportation infrastructure. Services include coordination with adjoining agencies such as Renton, Kent, Seattle, SeaTac, Water District 125, and Valley View Sewer District, as well as with regional agencies such as King County Metro Transit and Sewer, WSDOT, Green River Basin Technical Committee, Regional Transit Authority, Puget Sound Regional Council, and the Transportation Improvement Board. Other services include assisting development permit review and monitoring of franchise utility operations in the City. The City Engineer is the licensed Professional Engineer official for the City and manages the Engineering Division. The City Engineer provides staff support to assigned Council committees and reports to the Director of Public Works. Expenditure Summary Public Works - Engineering Actual Budget Precent Change Expenditures 2016 2017 2018* 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 348,245 $ 265,171 $ 223,452 $ 427,967 $ 426,828 $ 442,435 -0.27% 3.66% Personnel Benefits 119,165 91,827 130,687 169,962 192,391 200,751 13.20% 4.35% Supplies 6,669 11,698 9,421 8,000 8,000 8,000 0.00% 0.00% Services 88,124 64,570 50,486 54,448 27,610 25,854 -49.29% -6.36% Expenditure Total $ 562,204 $ 433,266 $ 414,047 $ 660,377 $ 654,829 $ 677,040 -0.84% 3.39% *Projected Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Public Works- Engineering Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Deputy Public Works Dir./City Engineer 1 1 $ 115,967 $ 55,027 1 $ 124,802 $ 58,087 Senior Program Manager 1 1 124,902 51,344 1 127,368 53,158 Senior Project Inspector 1 1 86,789 37,412 1 89,057 38,985 Traffic Engineering Coordinator 1 1 99,169 47,658 1 101,208 49,571 Clothing Allowance - 950 - 950 Total 4 4 $ 426,828 $ 192,391 4 $ 442,435 $ 200,751 14 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous operating supplies. Services include professional services for project management, travel, operating leases, equipment rental and replacement costs and repair & maintenance, among others. Public Works- Engineering Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.13.543.130.31.00 Supplies - Office & Operating $ 6,669 $ 7,250 $ 7,563 $ 7,000 $ 7,000 $ 7,000 000.13.543.130.35.00 Small Tools & Minor Equipment - 4,447 1,858 1,000 1,000 1,000 Total Supplies 6,669 11,698 9,421 8,000 8,000 8,000 000.13.543.130.41.00 Prof Svcs - Consultant services for project management, computer support, traffic counts, surveying and transportation modeling, screening for compliance with 45,173 9,191 9,024 28,400 - - ESA, peer reviews, traffic items not covered elsewhere, Development's annual water testing 000.13.543.130.41.02 ProfSvcs- Traffic Modeling 11,086 31,857 10,125 - - - 000.13.543.130.42.00 Communication - Phone service, Nextel and postage 1,694 1,281 1,279 2,300 1,500 1,500 000.13.543.130.43.00 Travel - Mileage, meals, parking 139 81 499 1,500 500 500 000.13.543.130.44.00 Advertising 463 - - - - - 000.13.543.130.45.94 Rental - Equipment Replacement Fund 1,096 1,088 1,088 1,088 2,741 1,088 000.13.543.130.45.95 Rental - Equipment 0 & M 19,621 6,536 14,160 14,160 14,069 13,966 000.13.543.130.48.00 R&M - Copier repairs and maintenance 1,325 4,956 592 1,000 1,000 1,000 000.13.543.130.49.00 Misc - Memberships, prof. licenses, tmg, software, subscriptions/publications 7,528 9,581 13,719 6,000 7,800 7,800 Total Services 88,124 64,570 50,486 54,448 27,610 25,854 Total Supplies and Services $ 94,793 $ 76,268 $ 59,907 $ 62,448 $ 35,610 $ 33,854 *Projected 15 DEPARTMENT: Public Works (13) FUND: General RESPONSIBLE MANAGER: Henry Hash Description DIVISION: Development Services FUND NUMBER: 000 POSITION: Director The Development Services Division is responsible for reviewing and approving permits associated with land altering, development, residences, and utility permits. The Development Services division works closely with the Department of Community Development to issue permits in a timely fashion. Services include the responsibility of inspecting applicant's utility systems for conformance to the City's standards. The City Engineer oversees this staff, who reports to the Director of Public Works. Expenditure Summary Public Works - Development Services Expenditures 2016 Actual 2017 2018* 2018 Budget 2019 2020 Precent Change 2018-19 2019-20 Salaries & Wages $ 332,192 $ 353,926 $ 324,800 $ 349,902 $ 374,975 $ 382,841 7.17% 2.10% Personnel Benefits 133,825 145,149 143,247 151,295 156,354 162,145 3.34% 3.70% Expenditure Total $ 466,017 $ 499,075 $ 468,048 $ 501,197 $ 531,329 $ 544,986 6.01% 2.57% *Projected Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Public Works- Development Services Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Development Manager 0 0.2 $ 28,304 $ 9,074 0.2 $ 28,858 $ 9,320 Engineer -Development 2 2 210,687 78,341 2 215,195 81,077 Project Inspector 1 1 65,068 37,597 1 66,360 39,200 Admin Support Technician 1 1 61,916 30,201 1 63,428 31,406 Overtime 9,000 892 9,000 892 Clothing Allowance - 250 - 250 Total 4 4.2 $ 374,975 $ 156,354 4.2 $ 382,841 $ 162,145 16 DEPARTMENT: Public Works (13) FUND: General RESPONSIBLE MANAGER: Henry Hash Description DIVISION: Facility Maintenance FUND NUMBER: 000 POSITION: Director The function of the Facility Maintenance unit is to preserve all buildings through a preventive maintenance, repair, and operating program in order to provide a safe, pleasant, and productive work environment for City staff and clients. The work is located in 42 facilities including restrooms in City parks, throughout the City, consisting of approximately 251,733 square feet, of which 149,957 square feet is provided with custodial care. Facilities maintained consist of the main City Hall (6200 Building), the 6300 Building, a large community center, library, four fire stations, Minkler, George Long, and Golf maintenance facilities, several public restrooms, and various other buildings. Expenditure Summary Public Works - Facility Maintenance Actual Budget Precent Change Expenditures 2016 2017 2018* 2018 2019 2020 2018-19 2019-20 Salaries & Wages $ 549,985 $ 582,536 $ 611,915 $ 595,517 $ 638,557 $ 658,359 7.23% 3.10% Personnel Benefits 251,060 255,421 279,369 285,320 288,271 301,251 1.03% 4.50% Supplies 88,303 77,400 80,833 93,200 78,200 78,200 -16.09% 0.00% Services 841,935 922,815 847,671 872,647 885,327 869,198 1.45% -1.82% Capital Outlays - 6,890 - - - - 0.00% 0.00% Expenditure Total $ 1,731,284 $ 1,845,062 $ 1,819,787 $ 1,846,684 $ 1,890,354 $ 1,907,008 2.36% 0.88% *Projected Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Public Works- Facility Maintenance Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Maint & Ops Superintendent 1 1 $ 106,091 $ 49,107 1 $ 108,144 $ 51,025 Lead Facilities Custodian 1 1 74,431 26,121 1 79,728 27,875 Facilities Ops Technician 1 1 76,331 26,510 1 77,784 27,467 Facilities Maintenance Technician 1 1 66,611 40,812 1 70,668 43,132 Facilities Custodian 5 5 311,093 143,324 5 318,035 149,355 Overtime 4,000 396 4,000 396 Clothing Allowance - 2,000 - 2,000 Total 9 9 $ 638,557 $ 288,271 9 $ 658,359 $ 301,251 17 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous operating and repair supplies. Services include inspection fees, rental of equipment, utilities for city facilities, equipment rental and replacement costs and repair & maintenance, among others. Public Works- Facility Maintenance Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.13.518.300.31.00 Supplies - Operating $ 4,173 $ 3,038 $ 3,416 $ 3,200 $ 3,200 $ 3,200 000.13.518.300.31.01 Supplies - Repairs & Maintenance 44,269 39,566 31,335 37,500 37,500 37,500 000.13.518.300.31.02 Supplies - Custodial 38,730 34,010 44,667 50,000 35,000 35,000 000.13.518.300.35.00 Small Tools & Minor Equipment 1,132 787 1,415 2,500 2,500 2,500 Total Supplies 88,303 77,400 80,833 93,200 78,200 78,200 000.13.518.300.41.00 Prof Svcs - Consultant services inspections - boiler, roof, architectural 1,537 905 2,209 2,000 2,000 2,000 000.13.518.300.42.00 Communication - Nextel phones and pagers, Alarm system monitoring at facilities 4,953 8,593 3,698 4,600 9,000 9,000 000.13.518.300.45.00 Rental - scaffolding, pumps, A/C units, heaters, new copier lease at G Long, Lease of Records Center 86,805 99,078 100,000 100,000 100,000 100,000 000.13.518.300.45.94 Rental - Equipment Replacement Fund 10,695 2,759 2,759 2,759 26,592 2,759 000.13.518.300.45.95 Rental - Equipment 0 & M 28,717 31,816 30,483 30,483 40,835 40,939 000.13.518.300.46.04 Insurance 106,805 107,271 107,581 106,805 107,900 108,200 000.13.518.300.47.00 Public Utility - Facilities electricity, 4,133 4,443 3,154 1,000 5,000 5,000 000.13.518.300.47.21 Public Utility - Electricity 236,501 261,075 251,721 240,000 290,000 295,000 000.13.518.300.47.22 Public Utility - Gas 22,522 32,507 39,785 35,000 36,000 37,800 000.13.518.300.47.25 Public Utility - Water/Sewer 78,173 66,919 70,404 75,000 75,000 75,000 000.13.518.300.47.26 Public Utility - Surface Water 23,279 24,443 24,588 24,000 27,000 27,500 000.13.518.300.48.00 R&M - Facilities repair to security systems, HVAC, roof, plant care, carpet cleaning and exterminating completed by outside vendors 237,082 281,833 211,130 250,000 165,000 165,000 000.13.518.300.49.00 Misc - Memberships, licenses, tuitions for 732 1,173 160 1,000 1,000 1,000 Certified Building Operators Total Services 841,935 922,815 847,671 872,647 885,327 869,198 000.13.518.300.53.00 Intergovernmental - Special Assessments 1 - - - - - Total Intergovernmental 1 - - - - - 000.13.594.180.64.00 Capital - 6,890 - - - - Total Other - 6,890 - - - - Total Supplies, Services and Other $ 930,239 $1,007,105 $ 928,504 $ 965,847 963,527 $ 947,398 *Projected 18 DEPARTMENT: Public Works (16) FUND: General RESPONSIBLE MANAGER: Henry Hash Description DIVISION: Street Maintenance FUND NUMBER: 000 POSITION: Director The function of the Street Maintenance unit is to operate and maintain the traffic control and safety devices of the transportation network which consists of 127 lane miles of commercial/industrial streets and 90 lane miles of residential streets, including bridges, sidewalks, street lighting, and traffic cameras. The Street Maintenance unit maintains relationships with adjoining cities, King County, and Washington State Department of Transportation. Expenditure Summary Public Works - Street Maintenance Expenditures 2016 Actual 2017 2018* 2018 Budget 2019 2020 Precent Change 2018-19 2019-20 Salaries & Wages $ 842,030 $ 844,576 $ 822,901 $ 873,259 $ 904,244 $ 931,393 3.55% 3.00% Personnel Benefits 356,347 405,729 422,201 416,238 438,497 453,307 5.35% 3.38% Supplies 260,232 250,354 193,938 310,500 213,900 216,925 -31.11% 1.41% Services 1,421,377 1,525,345 1,574,882 1,549,646 1,798,092 1,647,085 16.03% -8.40% Intergovt. Services & Taxes 10 10 - - - - 0.00% 0.00% Capital Outlays 17,972 11,305 - - - - 0.00% 0.00% Expenditure Total $ 2,897,968 $ 3,037,318 $ 3,013,921 $ 3,149,643 $ 3,354,733 $ 3,248,711 6.51% -3.16% *Projected Expenditure Detail - Salaries and Benefits Salaries are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Public Works - Street Maintenance Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Maint & Ops Superintendent 1 1 $ 104,885 $ 48,860 1 $ 106,944 $ 50,778 Maint & Ops Foreman 1.5 2.5 214,698 108,969 2.5 219,144 108,417 Traffic Operations Foreman 1 0 - - 0 - - Maint & Ops Specialist 5 5 360,272 171,396 5 374,440 179,820 Maintenance Worker 3.0 3 168,388 101,323 3 174,865 106,342 Extra Labor 45,000 4,460 45,000 4,460 Overtime 11,000 1,090 11,000 1,090 Clothing Allowance - 2,400 - 2,400 Total 11.5 11.5 $ 904,244 $ 438,497 11.5 $ 931,393 $ 453,307 19 Expenditure Detail - Supplies, Services and Other Supplies include miscellaneous operating supplies and small tools specific to roadway maintenance. Services include rental of equipment, utilities for city owned roadways, and repair & maintenance, among others. Public Works - Street Maintenance/Admin Actual Budget Account Number 2016 2017 2018* 2018 2019 2020 000.16.542.900.31.00 Supplies - Office & Operating $ 979 $ 1,055 $ 1,055 $ 1,000 $ 1,000 $ 1,000 Total Supplies 979 1,055 1,055 1,000 1,000 1,000 000.16.542.900.41.00 Prof Svcs - Membership, testing fees 390 442 442 - - - Total Services 390 442 442 - - - Total Supplies and Services $ 1,369 $ 1,497 $ 1,497 $ 1,000 $ 1,000 $ 1,000 *Projected Public Works - Street Maintenance/General Services Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.16.543.300.31.00 Supplies - Office & Operating $ 4,525 $ 3,215 $ 4,878 $ 5,000 $ 5,000 $ 5,000 000.16.543.300.35.00 Small Tools & Minor Equipment - - 154 3,000 3,000 3,000 Total Supplies 4,525 3,215 5,032 8,000 8,000 8,000 000.16.543.300.41.00 Professional Services - Consultant services - - 148 600 600 600 000.16.543.300.41.02 Professional Services - Physicals and hearing tests 871 625 600 500 700 700 000.16.543.300.42.00 Communication - Phone bills and Nextel cell phones 14 - 920 2,500 4,300 4,300 000.16.543.300.43.00 Travel - Mileage, meals and lodging to attend mtgs, workshops, seminars 295 2,893 2,689 2,000 2,900 2,900 000.16.543.300.44.00 Advertising - Seasonal help and replacement staff - - 1,500 1,500 - - 000.16.543.300.45.94 Rental - Equipment replacement 97,095 69,720 69,720 69,720 272,510 69,720 000.16.543.300.45.95 Rental - Equipment 0 & M 125,003 202,126 229,775 229,775 217,480 227,558 000.16.543.300.46.00 Insurance -WCIA - - - - - - 000.16.543.300.46.01 Insurance - WCIA 35,455 24,755 27,351 27,231 34,102 38,807 000.16.543.300.48.00 R&M - Maintenance of general use tools and equipment - - - 500 500 500 000.16.543.300.49.00 Miscellaneous - Licenses, tuition, clothing 3,326 7,806 4,793 5,200 5,200 5,200 Total Services 262,059 307,926 337,496 339,526 538,292 350,285 Total Supplies and Services $ 266,583 $ 311,141 $ 342,528 $ 347,526 $ 546,292 $ 358,285 *Projected 20 Public Works - Street Maintenance/Roadway Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.16.542.300.31.01 Supplies - Operating $ 21,066 $ 34,617 $ 45,265 $ 39,000 $ 34,000 $ 34,000 000.16.542.300.35.00 Small Tools & Minor Equipment 5,219 2,515 5,122 4,000 4,000 4,000 Total Supplies 26,285 37,132 50,387 43,000 38,000 38,000 000.16.542.300.41.00 Professional Services - Lab fees for- material testing 706 100 100 100 100 000.16.542.300.43.00 Travel - Mileage, parking, and meals - 216 100 100 - - 000.16.542.300.45.00 Rental - Equipment rentals 1,105 2,968 3,277 3,400 3,400 3,400 000.16.542.300.47.00 Public Utility - Utility charges specifically from street projects 42 151 280 100 100 100 000.16.542.300.47.01 Public Utility - Surface water fees - - - - - - 000.16.542.300.47.02 Public Utility - Waste Management 20,311 9,721 6,954 10,000 10,000 10,000 Disposal 000.16.542.700.47.25 Public Utility - Water/Sewer 6,436 8,309 - - - - 000.16.542.300.47.26 Public Utility - Surface water fees 717,857 753,574 776,399 776,620 815,000 840,000 000.16.542.300.48.00 R&M - Repairs of saw cuts and grinder- sharpening - 7,383 100 100 100 Total Services 745,750 775,646 794,493 790,420 828,700 853,700 000.16.594.430.64.00 Machinery and Equipment - - - - - - 000.16.594.440.64.00 Machinery and Equipment - 11,305 - - - - 000.16.594.480.64.00 Machinery and Equipment 17,972 - - - - - Total Other 17,972 11,305 - - - - Total Supplies, Services and Other $ 790,007 $ 824,083 $ 844,880 $ 833,420 $ 866,700 $ 891,700 *Projected Public Works - Street Maintenance/Structures Actual Budget Account Number 2016 2017 2018* 2018 2019 2020 000.16.542.500.31.01 Supplies - Repairs & Maintenance $ 2,137 $ 1,722 $ 3,545 $ 1,000 $ 1,000 $ 1,000 Total Supplies 2,137 1,722 3,545 1,000 1,000 1,000 000.16.542.500.48.00 R&M - Structures & Bridges repairs done- by outside vendors 18,015 1,183 1,500 5,000 Total Services - 18,015 1,183 1,500 5,000 - Total Supplies and Services $ 2,137 $ 19,737 $ 4,728 $ 2,500 $ 6,000 $ 1,000 Public Works - Street Maintenance/Lighting Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.16.542.630.31.01 Supplies - Repairs & Maintenance $ 12,319 $ 24,264 $ 11,221 $ 25,000 $ 25,000 $ 25,000 000.16.542.630.35.00 Small Tools & Minor Equipment - 975 500 500 500 500 Total Supplies 12,319 25,239 11,721 25,500 25,500 25,500 000.16.542.630.41.00 Professional Services - Utility one call locating services 527 632 656 500 500 500 000.16.542.630.43.00 Travel - Mileage, meals, and parking - - 100 100 - - 000.16.542.630.47.21 Public Utility - Electricity 294,627 300,513 299,749 264,000 277,000 291,000 000.16.542.630.47.22 Public Utility - Gas 708 870 3,452 6,000 1,000 1,000 Total Services 295,863 302,016 303,958 270,600 278,500 292,500 Total Supplies and Services $ 308,181 $ 327,255 $ 315,679 $ 296,100 $ 304,000 $ 318,000 *Projected 21 Public Works - Street Maintenance/Traffic Control Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.16.542.640.31.01 Supplies - Repairs & Maintenance $ 141,697 $ 101,838 $ 67,388 $ 166,000 $ 74,400 $ 77,425 000.16.542.640.35.00 Small Tools & Minor Equipment 2,468 4,704 1,564 2,500 2,500 2,500 Total Supplies 144,165 106,542 68,953 168,500 76,900 79,925 000.16.542.640.41.00 Professional Services - Signal light share of utility one call locating services 252 2,381 423 100 100 100 000.16.542.640.42.00 Communication -Signal phone lines, Sprint access card for laptops 1,440 1,560 1,715 1,800 000.16.542.640.43.00 Travel - Mileage, meals, and parking - - 100 100 - - 000.16.542.640.47.00 Public Utility - Public utility services for signal lights and crosswalks 168 - - - - - 000.16.542.640.47.21 Public Utility - Electricity 70,595 76,438 84,342 80,000 82,000 84,000 000.16.542.640.47.22 Public Utility - Gas - - - 1,000 - - 000.16.542.640.48.00 R&M - Repairs, interlocal for major emergencies, pole replacement 4,286 3,210 20,000 20,000 20,000 Total Services 76,741 80,379 89,790 103,000 102,100 104,100 Total Supplies and Services $ 220,906 $ 186,921 $ 158,742 $ 271,500 $ 179,000 $ 184,025 *Projected Public Works - Street Maintenance/Snow & Ice Control Actual Budget Account Number 2016 2017 2018* 2018 2019 2020 000.16.542.660.31.01 Supplies $ 7,851 $ 16,889 $ 16,004 $ 10,000 $ 10,000 $ 10,000 Total Supplies 7,851 16,889 16,004 10,000 10,000 10,000 000.16.542.660.43.00 Travel - Mileage, meals, parking - - 300 300 300 300 Total Services - - 300 300 300 300 Total Supplies and Services $ 7,851 $ 16,889 $ 16,304 $ 10,300 $ 10,300 $ 10,300 *Projected 22 Public Works - Street Maintenance/Roadside Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.16.542.670.31.00 Supplies - Office & Operating $ 16,504 $ 17,871 $ 8,802 $ 12,000 $ 12,000 $ 12,000 000.16.542.670.31.01 Supplies - Tree Replacement 2,029 4,069 13,538 6,000 6,000 6,000 000.16.542.670.35.00 Small Tools & Minor Equipment 1,545 1,709 1,339 1,200 1,200 1,200 Total Supplies 20,078 23,648 23,679 19,200 19,200 19,200 000.16.542.670.41.00 Professional Services - Testing sweeping materials for hazardous wastes 225 4,035 1,832 2,200 2,200 2,200 000.16.542.670.43.00 Travel - Mileage, meals, and parking - - 72 100 - - 000.16.542.670.47.00 Public Utility - Electric, gas, and irrigation utilities. 811 77 - - - - 000.16.542.670.47.02 Public Utility - Transfer station fees, recovery & disposal of Freon, electronics recycling 2,646 10,600 30,880 30,000 30,000 30,000 000.16.542.670.47.25 Public Utility - Water 21,195 26,209 14,326 7,000 8,000 9,000 000.16.542.670.48.00 R&M - Rockery repairs by outside vendor 3,525 - - 500 500 500 000.16.542.670.48.01 R&M - Contractor for tree removal by outside vendor 3,395 3,000 3,000 3,000 Total Services 31,797 40,921 47,109 42,800 43,700 44,700 000.16.542.670.53.00 Excise Tax 10 10 - - - - Total Intergovernmental 10 10 - - - - Total Supplies, Services and Other $ 51,885 $ 64,579 $ 70,788 $ 62,000 $ 62,900 $ 63,900 *Projected Public Works - Street MaintenanceNideo & Fiber Account Number Actual Budget 2016 2017 2018* 2018 2019 2020 000.16.542.800.31.00 Supplies - Office & Operating $ 38,510 $ 30,473 $ 10,000 $ 30,000 $ 30,000 $ 30,000 000.16.542.800.35.00 Small Tools & Minor Equipment 3,384 1,762 2,000 2,000 2,000 2,000 Total Supplies 41,894 32,235 12,000 32,000 32,000 32,000 000.16.542.800.48.00 R&M - Video & Fiber electronic- calibration, repairs to testing equipment - - 1,500 1,500 1,500 Total Services - - - 1,500 1,500 1,500 Total Supplies and Services $ 41,894 $ 32,235 $ 12,000 $ 33,500 $ 33,500 $ 33,500 *Projected Public Works - Street Maintenance/Sidewalks Account Number 2016 Actual 2017 2018* 2018 Budget 2019 2020 000.16.542.610.31.01 Supplies - Office & Operating $ - $ 2,678 $ 1,562 $ 2,300 $ 2,300 $ 2,300 Total Supplies - 2,678 1,562 2,300 2,300 2,300 000.16.542.610.45.00 000.16.542.610.48.00 R&M - Sidewalk repairs R&M - Sidewalk repairs - 8,777 - - 110 - - - - - - - Total Services 8,777 - 110 - - - Total Supplies and Services $ 8,777 $ 2,678 $ 1,672 $ 2,300 $ 2,300 $ 2,300 *Projected 23 24 DEPARTMENT: Public Works FUND: Equipment Rental & Replacement RESPONSIBLE MANAGER: Henry Hash Description FUND NUMBER: 501 POSITION: Director The function of the Equipment Rental unit is to provide a fleet of vehicles and equipment with an operation maintenance and replacement program and to supply the City with adequate, safe, economical and on - demand operational cars, trucks, and specialty equipment. Services are provided through in-house labor and contracted services. The current fleet consists of approximately 193 vehicles and 134 other pieces of equipment. 2017-2018 Accomplishments • Continued support to City staff with expert fabricating skills • Provided Fire apparatus replacement projections for the Public Safety Plan • Upgraded emergency response fleet with tablets • Changed Police Department camera technology to new Taser vendor 2019-2020 Indicators of Success • Continue to promote the pool car program for maximum use of shared resources. • Evaluate and adjust replacement plan for cost effective and appropriate replacement solutions. Performance Measures Public Works - Equipment Rental (Fleet) Improve fleet service 2016 Actual 2017 Actual 2018 Estimated 2019 Projection 2020 Projection Work orders issued (number of service tickets) 1,410 1,220 1,200 1,200 1,200 Preventive Maintenance (PM) Completed 416 311 280 300 300 Gallons of Fuel Consumed 142,483 144,202 144,000 146,000 149,000 Number of Accidents 74 62 80 80 80 Capital Number of new patrol vehicles purchased 5 8 2 4 1 Average Age of Fleet 11 years 9 years 8 years 8 years 8 years Inventory Number of passenger vehicles 158 159 159 161 161 Number of motorcycles 6 7 5 5 5 Number of pieces of medium/heavy equipment (dump trucks, etc) 66 66 66 66 66 Number of miscellaneous equipment (mowers, generators, etc) 136 137 137 139 139 25 Revenue and Expense Summary Eauioment Rental & Replacement Actual Budget Percent Change 2016 2017 Projected 2018 2018 2019 2020 2018-19 2019-20 Operating Revenue Charges for Services ERR O&M Dept Charges $ 1,332,505 $1,687,068 $1,965,872 $1,965,872 $ 2,071,944 $2,104,488 5.40% 1.57% Equipment Replacement Charges 734,384 690,596 684,686 684,686 1,187,252 682,817 73.40% -42.49% Total Charges for Services 2,066,889 2,377,664 2,650,558 2,650,558 3,259,196 2,787,305 22.96% -14.48% Miscellaneous Revenue Investment Earnings 29,435 45,818 13,027 14,269 14,269 14,269 0.00% 0.00% Other Misc Revenue 2,043 300 704 150 150 150 0.00% 0.00% Total Miscellaneous Revenue 31,478 46,119 13,732 14,419 14,419 14,419 0.00% 0.00% Sale of Capital Assets 96,953 100,509 41,155 30,000 30,000 30,000 0.00% 0.00% Transfers In - Fund 305 - 160,573 4,542,972 1,450,000 540,000 362,000 -62.76% -32.96% Total Revenue 2,195,320 2,684,865 7,248,417 4,144,977 3,843,615 3,193,724 -7.27% -16.91% Operating Expenses Salaries & Wages 385,626 390,856 374,831 408,541 439,817 447,801 7.66% 1.82% Personnel Benefits 163,964 148,837 192,738 203,071 203,260 211,344 0.09% 3.98% Supplies 498,152 567,258 664,188 758,000 758,000 758,000 0.00% 0.00% Services 199,218 219,607 318,419 274,288 285,970 287,301 4.26% 0.47% Intergodt Services & Taxes 570 1 2 - - - 0.00% 0.00% Total Operating Expenses 1,247,530 1,326,558 1,550,178 1,643,900 1,687,046 1,704,446 2.62% 1.03% Capital Expenses Capital Outlay 797,536 1,250,161 5,672,542 2,254,225 2,380,000 1,691,800 5.58% -28.92% Indirect cost allocation 316,578 322,910 329,368 329,368 368,158 381,412 11.78% 3.60% Total Expenses 2,361,644 2,899,629 7,552,088 4,227,493 4,435,204 3,777,658 4.91% -14.83% Beginning Fund Balance 4,559,658 4,393,334 4,178,570 4,557,700 3,874,899 3,283,309 -14.98% -15.27% Change in Fund Balance (166,324) (214,764) (303,671) (82,516) (591,589) (583,934) 616.94% -1.29% Ending Fund Balance $ 4,393,334 $ 4,178,570 $ 3,874,899 $ 4,475,184 $ 3,283,309 $ 2,699,376 -26.63% -17.78% 26 Schedule of New and Replacement Purchases in 2019-2020 NEW & REPLACEMENT PURCHASES IN 2019-2020 CURRENT UNIT UNIT * PURCHASE VE.A.R 2019 2028 NEW UNIT* Estimated Repllacement Year REPLACEMENT UNIT POLICE 1 307. SUV 174,3 83000 2026 SOT. SUV 2 PATROL 1732 80)300 2024 PATROL SUV 3 PATROL 1731 80)300 2024 PATROL SUV 4 NEW 80)300 2024 PATROL, .SRO 5 EVIDENCE VAN 12.04 50,1000 20.29 EVIDENCE VAN 6 PATROL 1745 80,000 2025 PATROL SUV 7 ADM IN SEDAN 1433 58,000 202:8 ACM N SW/ 8 ADM IN SEDAN 1727 58,000 202:8 ACM N SW/ g DETECTIVE SEDAN 143,6 33„000 203,0 DETECTIVE SEDAN 10 RADAR. TR.AILER 1024 12,800 203,0 RADAR TRAILER FIRE 1 'V TRAINING SUV 1296 65000 202:8 TRAINING PICKUP 12 TR.AINING SUV 5587 65,„000 202:8 TRAINING PICKUP 13 BC VEHICLE 1281 90,000 202:8 BC TRUCK 14 RESCUE TRUCK 1353 250,000 202:8 RESCUE TRUCK PIN MAINTENANCE SHARED 15 I* NEW 45000 2034 MOWER.„ SPIDER SEWER 16 STEP VAN 1283 100,000 2040 1 1I2-TON SERVICE TRUCK STREET 17 34-TON PICKUP WI TANK 1258 35,000 203,5 34-TON PICKUP WI TANK 18 1-TON DUMP TRUCK 1318 58,000 203,5 1-TON DUMP TRUCK 1g 1-TON DUMP TRUCK 1378 58,000 203,5 1-TON DUMP TRUCK 20 MOWER, SIDE FLAIL 1410 'V 05,„000 2034 MOWER„ SIDE FLAIL 21 MOWER, BOOM FLAIL 1415 200,„000 2034 MOWER, BOOM FLAIL 22 NEW 80,000 2035 1-TON PICKUP (DE- ICERISTRIIIPER) SURFACE WATER 23 34-TON PICKUP 12.30 38000 203g 314-TON PICKUP 24. VACTOR 2311 600,000 203,0 %ACTOR WATER 25 STEP VAN 1277 100,000 203,5 STEP VAN RECREATION 26 15-PASSENGER VAN 1222 42„000 20.29 FORD TRANSIT 12-PASS VAN 27 15-PASSENGER VAN 12,313 •42,000 203,0 FORD TRANSIT 12-PASS VAN 28 14-TON PICKUP 122:5 88)300 20.29 FORD EXPLORER PARKS 34-TON PICKUP WIWATER 2g T.ANK. & LIFT. GATE GATE 1242 4' 2034 FORD F350 CREW CA: 8" BED WI RACK.. 30 MOWER, WIDE AREA TURBO 1678 42„000 2034 MOWER 31 MOWER, FRONT DECK 1680 22.,000 203,5 MOWER GOLF 32 SAND TR.AP RAKE 5610 18,„000 2029 SAND TR.AP RAKE 33 TURF DRESSER 1650 1 2„000 2029 TOP DRESSER 34 MOWER, TRIPLEX GREENS 5604 42„000 2020 MOWER„ TRIPLEX. ADMINISTRATION 35 A.DMIN SEDAN 10 S. 130 100 75.,.000M 2029 ACMN SUV (FORD ESCAPE) 27 NEW REPLACEMENT PURCHASES IN 20[19.20[20 CURRENT UNIT UNIT PURCHASE YEAR �� 01 1 2020 NE4 UNITEP E t;iinaateel Relplla/Demennf Year REPLACEMENT UNIT' COMMUNITY DEV'EILOPIM1E',NT1PLANNIIINI3 CC ADMIIIIN.C'IEDAN 7123 25„200 2034 A1DMIIN SEDAN (PRO US) BUILDING MAIINTENAINC'E', 37 WORKHORSE STEP VAN 1257 Pi00.,,UC3 2034 STEP VAN''. Total by. Year CARRYOVER FROM PREVIi OU BUDGET CYCLE P" 1! MAINTENANCE SHARED $1„350,900 $ 1,675,500 1[R015120116 38 10-YID DUMP TRUCK °e'°0 13E0 35033C 2321 2030 N2-'a'CN DUMP TRUCK STREET 32 NEW 35,,,TUGO 2310 2033 DE-IICIEP SPRAY TANK PARKS. 40 TRA11L.EIR 1011 20003 ,5010 2032 TRAILER. CARRYOVER FROM PREVIOUSBUDGET CYCLE (2017120121 FARE' ' 41 AID' CAR 1314 1i0 „000 52t03 203'2 AID CAR EQUIPMENT RENTAL. 42 A1DMIIINd SEDAN it ez 3.5.,,002 DE2.130 2034 CREW CAS PICKUP TR:E',ET 43 SWEEPER 1481E 240.,,003 2323 2028 SWEEPER WATER 44 13RURiMA1NSTEP VAN 1212 122,,,002 2212 20213 sERVI10ETIRUICK PARKS 1,'2-T NN PICKUP ;UP ETT CAB4X.4 45 112-TC2N PICKUP 1205 45„I3173 ,I52122 2034 M rLIIFT GATE TOTAL CARRYOVERS Grand Totall $'1„6115,60:5 $ _i $4,0411,1300i °'11 Police IDeparimert willI lhave a ifleet reduction of KO O "II IFleet, purchase to occur If staff pa'ution iapproved n Fire Depantnreritequprruent,caplal purchases are tlartlsc u' Addit% nt to FRS„ lint al capta costs split beiNtiaein .3E;WEIR', III.Shared eidulpinneint,,3TREETS 40%, SURFACE', WATER unit, surplus of unlit 1044 ari ch IPID budget. by thei 1Pubfic Sudety Flan i30% N and S JRF,ACIE WATIER, 40%, AND WATER 20% dated traf7 . cool trailher. lio df. (7351(1. Transfer tom UtIIIN fonds 1a 501 ER4IR fund. Expenditure Detail — Salaries and Benefits Salaries for budgeted positions are based on actual costs for existing positions and include a cost of living adjustment per contract agreements. Equipment Rental & Replacement Position Description 2018 FTE 2019 FTE 2019 Budgeted Salaries Benefits 2020 FTE 2020 Budgeted Salaries Benefits Maint & Ops Superintendent 1 1 $ 105,199 $ 41,194 1 $ 107,256 $ 42,730 Fleet Technician 4 4 300,760 157,760 4 306,687 164,308 Extra Labor 32,000 3,171 32,000 3,171 Overtime 1,858 184 1,858 184 Clothing Allowance - 950 - 950 Department Total 5 5 $ 439,817 $ 203,260 5 $ 447,801 $ 211,344 28 Expenditure Detail - Supplies, Services, and Other Supplies include office supplies, repair and maintenance parts for vehicles maintained by the City, and small tools. Services include equipment repair and replacement charges, liability insurance, and fleet repairs by outside vendors, among others. Capital includes equipment replacement purchases scheduled for the 2019-2020 biennium. Equipment Rental & Replacement Account Number Actual Budget 2016 2017 Projected 2018 2018 2019 20120 501.01.548.650.31.00 Supplies - Office & Operating $ 2,953 $ 5,150 $ 3,461 $ 3,000 $ 3,000 $ 3,000 501.01.548.650.31.90 Supplies - Central - - - - - - 501.01.548.650.34.01 Supplies - Repair & Maintenance 158,658 194,129 166,666 200,000 200,000 200,000 501.01.548.650.34.02 Supplies - Inventory/Resale Items 58,773 48,196 50,945 65,000 65,000 65,000 501.01.548.650.34.03 Supplies - Fuel 273,261 315,722 433,849 485,000 485,000 485,000 501.01.548.650.35.00 Small Tools & Minor Equipment - Tools 4,507 4,061 9,268 5,000 5,000 5,000 Total Supplies 498,152 567,258 664,188 758,000 758,000 758,000 501.01.548.650.41.00 Prof Svcs - DOT health exams, drug screening, audiology tests 5,373 4,009 2,441 1,750 4,000 4,000 501.01.548.650.42.00 Communication - Phone charges, Nextels, and UPS shipping fees 1,791 1,370 1,674 2,000 2,000 2,000 501.01.548.650.43.00 Travel - Parking, mileage 1,817 474 1,595 1,500 1,500 1,500 501.01.548.650.44.00 Advertising - Ads - - - - - - 501.01.548.650.45.00 Rental - Equipment lease 1,027 1,269 959 1,100 1,100 1,100 501.01.548.650.45.94 Rental - Equipment Replacement 27,793 54,452 48,542 48,542 50,614 48,542 501.01.548.650.45.95 Rental - Equipment 0 & M 10,057 24,386 23,035 21,822 25,903 25,864 501.01.548.650.46.00 Insurance - Liability and property program assessment allocation to WCIA - - 65,574 65,574 - - 501.01.548.650.46.02 Insurance - Auto/physical damage 66,399 66,567 67,030 - 68,853 72,295 501.01.548.650.48.00 R&M - Fleet repairs by outside vendors 72,750 53,585 91,228 120,000 120,000 120,000 501.01.548.650.49.00 Misc - Reg., tmg, memberships, laundry svc, vehicle lic., sub. 12,211 13,494 16,341 12,000 12,000 12,000 Total Services 199,218 219,607 318,419 274,288 285,970 287,301 501.01.548.650.53.00 Ext taxes & assessments 570 1 2 - - - Total Intergovernmental 570 1 2 - - - 501.01.594.480.64.00 Capital - Machinery & equipment - - 12,311 15,000 15,000 15,000 501.02.594.480.64.00 Capital - Machinery & equipment 797,536 1,250,161 5,660,231 2,239,225 2,365,000 1,676,800 Total Other 797,536 1,250,161 5,672,542 2,254,225 2,380,000 1,691,800 Total Supplies, Services and Other $ 1,495,476 $ 2,037,026 $ 6,655,151 $ 3,286,513 $ 3,423,970 $ 2,737,101 29