Loading...
HomeMy WebLinkAbout1980-05-27 Committee of the Whole MinutesMay 27, 1980 7:00 P.M. CALL TO ORDER COUNCIL MEMBERS PRESENT APPROVAL OF MINUTES DISCUSSION West Coast Const. costs incurred under LID #29. L. Bowen request to have strip of land 150'x20' adjacent to So. Center Blvd. vacated. Prop. Ord. amending 1980 Budget as adopted by Ord. 1139 amending Ord. 1148 to appropriate con- tributions from LID 19 20 to Water /Sewer Const. Fund. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING MINUTES *R10TION CARRIED, AS AMENDED. City Hall Council Chambers MOVED BY HILL, SECONDED BY PHELPS, THAT COUNCILMAN HARRIS BE ACTING COUNCIL PRESIDENT IN THE ABSENCE OF COUNCIL PRESIDENT SAUL. MOTION CARRIED. Acting Council President Harris called the Tukwila City Council Committee of the Whole Meeting to order. LIONEL C. BOHRER, Acting Council President MABEL J. HARRIS, GEORGE D. HILL, J. REID JOHANSON, DORIS PHELPS. MOVED BY HILL, SECONDED BY BOHRER, THAT THE MINUTES OF THE MAY 12, 1980 COMMITTEE OF THE WHOLE MEETING BE APPROVED AS PUBLISHED. MOVED BY PHELPS, SECONDED BY HILL, THAT THE MINUTES OF THE MAY 12, 1980 COMMITTEE OF THE WHOLE MEETING BE AMENDED ON PAGE 6, PARAGRAPH 7, FIRST LINE, "PAUL" IVERSON SHOULD BE SUBSTITUTED FOR "HAROLD" IVERSON AND PARAGRAPH 6, THIRD LINE, SHOULD READ: "IT WOULD COST $2.26 PER SQUARE FOOT, WHICH WOULD AMOUNT TO $198,500." MOTION CARRIED. MOVED BY BOHRER, SECONDED BY JOHANSON, THAT THE MINUTES OF THE MAY 12, 1980 COMMITTEE OF THE WHOLE MEETING BE AMENDED ON PAGE 1, PARAGRAPH 8, THE NAME OF MR. "CODY" SHOULD BE CORRECTED TO MR. "CODIGA." MOTION CARRIED. MOVED BY JOHANSON, SECONDED BY HILL, THAT THIS ITEM BE CONSIDERED LATER IN THE AGENDA WHEN ADDITIONAL INFORMATION IS AVAILABLE. MOTION CARRIED. Councilman Bohrer stated the applicant has asked that this matter be considered when all members of the Council are present. He said he would not be present at the Council Meeting on June 2, 1980 so it should be considered at the Committee of the Whole Meeting on June 9, 1980. MOVED BY BOHRER, SECONDED BY HILL, THAT THE LEROY BOWEN REQUEST TO HAVE A STRIP OF LAND ADJACENT TO SOUTHCENTER BOULEVARD VACATED BE CONSIDERED AT THE JUNE 9, 1980 COMMITTEE OF THE WHOLE MEETING. MOTION CARRIED. Shirley Kristofferson, Acting Finance Director, stated the amount of expenditure from contributions received from LID 19 and 20 was overlooked in Ordinance No. 1148. The proposed budget amendment will correct Ordinance No. 1148 and appropriate the contribution from LID 19 and 20. MOVED BY HILL, SECONDED BY PHELPS, THAT THE PROPOSED ORDINANCE AMENDING THE 1980 BUDGET AS ADOPTED BY ORDINANCE NO. 1139 AND AMENDING ORDINANCE NO. 1148 TO APPROPRIATE CONTRIBUTIONS FROM LID 19 AND 20 TO WATER /SEWER CONSTRUCTION FUND BE ON THE AGENDA OF THE JUNE 2, 1980 REGULAR COUNCIL MEETING. MOTION CARRIED. Prop. Ord. amending Shirley Kristofferson, Acting Finance Director, stated the proposed 1980 Budget as ordinance appropriates unanticipated revenue in Foster Golf Link adopted by Ord. 1139 acquisition and improvement fund. It is a clean -up type ordinance. appropriating un- The beginning cash was $17,549 more than was estimated in the budget. anticipated revenue There is the interest in the fund that was earned. She said this in Foster Golf Link type of ordinance is necessary each year as it is impossible to Acquisition Im- state what the beginning cash will be at the time the budget is provement Fund. passed in December as expenditures are paid out of it through January 20 each year. MOVED BY PHELPS, SECONDED BY HILL, THAT THE PROPOSED ORDINANCE AMENDING THE 1980 BUDGET AS ADOPTED BY ORDINANCE NO. 1139 AND APPROPRIATING UNANTICIPATED REVENUE IN FOSTER GOLF LINK ACQUISITION AND IMPROVEMENT FUND BE ON THE AGENDA OF THE JUNE 2, 1980 REGULAR COUNCIL MEETING. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING May 27, 1980 Page 2 DISCUSSION Contd. Prop. Ord. amending 1980 Budget as adopted by Ord. 1139 appropriating un- anticipated revenue in Foster Golf Link Acquisition Impr- ovement Fund contd. Prop. Ord. amending 1980 Budget as adop- ted by Ord. 1139 to appropr. unantici- pated rev. trans- fer funds into City Hall Ltd. G.O. Bond Fund. Prop. Ord. discontin- uing the summer sewage rate re- pealing Ord. 1007, Sec. 5. LID #29 Costs in- curred by West Coast Construction Jones Assoc. Councilman Bohrer said "unanticipated revenue" bothers him. Acting Council President Harris said this is the action that has to be taken every year as it is impossible to anticipate the exact amount or what the rate of interest might be. *MOTION CARRIED. Shirley Kristofferson, Acting Finance Director, said the bond redemption fund has need of sufficient reserve funds for bond and coupon redemption and it is in the best interest of the City to establish an adequate reserve in the City Hall Ltd. G. 0. Bond Redemption Fund. This will enable the City Hall Ltd. G. 0. Bond Fund to operate without relying on other funds for semi annual loans. She said this ordinance will clean up the estimate and bookkeeping part. MOVED BY PHELPS, SECONDED BY HILL, THAT THE PROPOSED ORDINANCE AMENDING THE 1980 BUDGET AS ADOPTED BY ORDINANCE NO. 1139 TO APPROPRIATE UNANTICIPATED REVENUE AND TRANSFER FUNDS INTO CITY HALL LTD. G. 0. BOND FUND BE ON THE AGENDA OF THE JUNE 2, 1980 REGULAR COUNCIL MEETING. MOTION CARRIED. Shirley Kristofferson, Acting Finance Director, said since 1974 commercial and industrial customers have been allowed a summer sewer rate benefit on their utility bills to encourage watering of landscaped areas. The installation of "exempt water meters" is now encouraged to accomplish this same end. Therefore, the summer sewage rate will be discontinued. MOVED BY HILL, SECONDED BY JOHANSON, THAT THE PROPOSED ORDINANCE DISCONTINUING THE SUMMER SEWAGE RATE AND REPEALING ORDINANCE NO. 1007, SECTION 5, BE ON THE AGENDA OF THE JUNE 2, 1980 REGULAR COUNCIL MEETING. MOTION CARRIED. Prop. Ord. to MOVED BY HILL, SECONDED BY PHELPS, THAT THE PROPOSED ORDINANCE provide reduced Metro AMENDING ORDINANCE 1136 AND TMC 14.16.065 IN ORDER TO PROVIDE rates for Sr. citizens. REDUCED METRO RATES FOR SENIOR CITIZENS BE ON THE AGENDA OF THE JUNE 2, 1980 REGULAR COUNCIL MEETING. Shirley Kristofferson, Acting Finance Director, said Metro has given the City permission to reduce the rates for certain senior citizens. Metro will not reduce the rates to the City, so the City will have to pay the difference. Councilman Hill asked how many citizens take advantage of the reduced rates? Mrs. Kristofferson said there are less than a dozen who have made application so it will cost the City about $300. The money will come from the sewer utilities. *MOTION CARRIED. Phil Fraser, Office Engineer, said negotiations have been going on with West Coast Construction and Jones Associates. Estimate No. 7 and the budget transfer for the contract portion have been prepared for Council action. Larry Hard, City Attorney, said the problem was discussed sometime in February that the costs on this LID were out of hand. There have been a lot of negotiations with the contractor and the engineers and it has been his objective to find out the problem. West Coast Construction, Jones Associates, the City, and the property owners are involved in this and all of them are unhappy. He said it was his opinion that the contractor was not at fault for many of the problems. The contractor did the work he was directed to do. The contractor benefitted by some uncertainties and he may have benefitted knowingly. They are a reputable group and they are doing a good job. He said he and Phil Fraser have gone over the TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING May 27, 1980 Page 3 DISCUSSION Contd. LID #29 Costs in- curred by West Coast Construction Jones Assoc. contd. entire job with the contractors. The contractor has agreed to a price of $10 per ton rather than $12 per ton for the crushed rock. We cannot argue over the amount of the crushed rock. It is difficult to challenge that figure. He said he would like to get the contractor out of here because they are entitled to be paid. He recommended the Council approve payment of that figure so the contractor can be paid. There is not much left to be done. Councilman Hill said he heard the amount of crushed rock the City was charged for would surface that road to a depth of one foot. Larry Hard, City Attorney, said everything he has seen indicates that the rock has gone into the project. Councilman Hill said when you bid on a rockery it includes the crushed rock so it looks like the City is paying for the crushed rock twice. Larry Hard, City Attorney, said the amount of the transfer of funds will be $55,250 which will be $49,750 to West Coast Construction and $5,500 to Jones Associates. Larry Hard, City Attorney, said the Jones Associates bill is a more complicated problem. When an agreement was first made with them in September 1978 it included engineering costs except they left open for further discussion the item of construction management. In the fall of 1979 Terry Monaghan, Public Works Director, left the City and Phil Fraser came in and tried to pin down that item. The engineers said it would be a total of about $55,000 for construction administration and surveying. We paid them thousands for their services. After we got the letter we got an invoice from them and the fee they put in for surveying ex- ceeded their agreed upon estimated amount. We withheld payment. In January the same thing happened and in February we got another letter. They said it was $55,000 as they said before. We have a statement from Jones Associates that the estimate for surveying and contract administration is $55,000. We have paid about $35,000 and have about $20,000 that we have budgeted but not paid. On the other hand, they have billed us for about $17,000 more than the $55,000. We have paid $35,000 and have budgeted $55,000 and have a statement for $37,000 more. This is still a matter of uncertainty and he said he did not have an answer to that. It is the City's position that a lot of the time was unnecessary or was problems they created themselves. He said he believes we have to finish this job and get a final assessment roll completed. He suggested the City have them complete the job as soon as possible. Councilman Harris asked if there will be an additional cost for them to make up the assessment roll? Larry Hard, City Attorney, said that is still to be negotiated. We have to face the property owners when we get to that point and we need the original engineers to tell them what happened. Councilman Harris asked if they have come up with any explanation for the overrun? Larry Hard said they are satisfied that the $12 per ton for crushed rock is reasonable because it had to be brought in in small amounts. Councilman Phelps asked if the LID property owners have been notified of the second preliminary assessment and have they received any notification of the increase in cost? Larry Hard said he had been told such a notice was going to be suit out. Phil Fraser, Office Engineer, said it has not been done. Larry Hard said there have been a number of things contributing to the factor a change in management in the Public Works Department, the weather has been terrible, etc. He said the Council can be provided with details so they will have an idea of the overruns. He said there are some disputes still pending. He said generally the final assessment is larger than the preliminary assessment. The property owners will have to pay more and the City will also pay more. He said he felt the engineers performed their services. There will be negotiations on the $17,000 but he felt the rest should be paid. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING May 27, 1980 Page 4 DISCUSSION Contd. LID #29 Costs in- curred by West Coast Construction Jones Assoc. contd. RECESS 8:45 8:58 P.M. Prop. Res. accepting gift in form of credit from Sept. Assoc. Prop. Ord. estab- lishing certain fire protection stds. for construction of high -rise buildings. *MOTION CARRIED. MOVED BY PHELPS, SECONDED BY HILL, THAT THE BUDGET TRANSFER AND RELATED ITEMS ON LID #29 BE ON THE AGENDA OF THE JUNE 2, 1980 REGULAR COUNCIL MEETING. Councilman Bohrer said he felt the Council should have an executive session and go over the details such as length and width of the street. Larry Hard, City Attorney, said he could attend an executive session prior to the June 2, 1980 Regular Meeting if the Council so desired. MOVED BY HILL, SECONDED BY PHELPS, THAT THE TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING RECESS FOR FIVE MINUTES. MOTION CARRIED. Acting Council President Harris called the Committee of the Whole Meeting back to order with Council Members present as previously listed. Police Chief John Sheets said the Tukwila Police Department assisted September and Associates in the production and filming of Shoot -No -Shoot S.M.E. Scenarious and other training scenarios and have offered the Police Department $2,300 in credit to partici- pate in the training program. Acting Council President Harris asked if each officer will participate or just selected ones? Police Chief Sheets said all of the commissioned officers will participate. Councilman Phelps asked if the $2,300 credit is all of the cost for the training, and what is the length of time that would be involved? Police Chief Sheets said the credit is the total cost and length of time involved would be about five or six weeks, spaced at the convenience of the Police Department. MOVED BY HILL, SECONDED BY JOHANSON, THAT THE PROPOSED RESOLUTION ACCEPTING A GIFT IN THE FORM OF CREDIT FROM SEPTEMBER AND ASSOCIATES BE ON THE AGENDA OF THE JUNE 2, 1980 REGULAR COUNCIL MEETING. MOTION CARRIED. Jim Hoel, Fire Marshal, said Tukwila is starting to get high -rise buildings that require a different type of fire protection. He suggested in Section 3, Item 12, Item (f) be added, which would be the requirement of "Elevator status panel." Councilman Phelps asked if the second paragraph, third line, of Section 2 should be "part" instead of "party." Fire Marshal Hoel said that correction should be made. Councilman Bohrer said he thought the first word of line 5, Section 2, should be "found in" rather than "adopted by." Fire Marshal Hoel agreed to that change. MOVED BY HILL, SECONDED BY JOHANSON, THAT THE PROPOSED ORDINANCE ESTABLISHING CERTAIN FIRE PROTECTION STANDARDS FOR THE CONSTRUCTION OF HIGH -RISE BUILDINGS BE ON THE AGENDA OF THE JUNE 2, 1980 REGULAR COUNCIL MEETING. Larry Hard, City Attorney, stated Chris Crumbaugh, Segale Company, said he felt Item 16 of Section 3 was an unlawful delegation of power to the fire chief. He said he would look into the matter and see that it is proper. Councilman Phelps asked if there would be an appeal process? Fire Marshal Hoel said there would be. Larry Hard, City Attorney, said the City may be able to delete paragragh 16 or make specific reference to the fire code. Fire Marshal Hoel said he would not like to see an appeal section put in the ordinance. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING May 27, 1980 Page 5 DISCUSSION Contd. Prop. Ord. estab- lishing certain fire protection stds. for construction of high -rise buildings contd. Draft form of Sign Code revision. c)- )93 Councilman Bohrer said he also questioned the legality of Items 14 and 15 of Section 3. He wondered why it could not just make reference to the fire code. Fire Marshal Hoel said the fire code is too broad. Builders will have to come to the Fire Department for approval, according to the building. Councilman Bohrer said if the City has a standard the Fire Department applies, why not reference it? Fire Marshal Hoel said each building is different and the standard might not work in one building where it would in another building. Councilman Hill said in Items 14 and 15 we are saying the standards have to be set up for individual buildings rather than one you can buy off a shelf. Where does the Fire Department get the information as to what type of fire protection should be in that particular building? Fire Marshal Hoel said there are a number of guidelines the Fire Department uses, they are general and allow for a lot of interpre- tation and trade -off. Councilman Hill asked if a part could be added that says where the Fire Department goes for their informa- tion? Fire Marshal Hoel said there is a section in the uniform building code, but it treats it as a general building. Councilman Hill suggested it be put in as a reference and the chief could have the final word. Fire Marshal Hoel said he could see nothing wrong with that. Larry Hard, City Attorney, said he thought Items 14 and 15 could be enforced as they are written. He said he would look into the legality of Item 16. Fire Marshal Hoel said the builders should come in and talk to the fire chief and ask the fire requirements. Councilman Phelps said she thought developers do come in and find out what standards the City has adopted. City Attorney Hard said he felt Item 16 could be deleted and it would not take anything from the ordinance. Councilman Bohrer asked if Item 10 of Section 3 is a pull -cord that an individual can pull if he smells or sees smoke. Fire Marshal Hoel said that was correct. *MOTION CARRIED. Councilman Johanson said he felt the proposed draft form of the sign code revision should go to the Planning Commission. Al Pieper, Building Official, said the Planning Commission has no business to be in the sign code business. Councilman Johanson said signs involve the architectural beauty of the City. Al Pieper, Building Official, said his draft of the sign code re- vision proposes three alternates or possible solutions to one code section. He said he would like to know what the Council would like. He said in the case of the Doubletree they cannot provide signs to show that it is a restaurant and hotel. This is one case where they should be able to have more than one sign. Councilman Harris said she felt it should go to the Planning Commission where it originally came from. Al Pieper said the Planning Commission is not the appropriate place for it to go. Councilman Johanson said we want the signs to be dignified so Tukwila will not look like Las Vegas. He said he could not agree that a sign has to be large and have flickering lights to attract attention. Mr. Pieper said as the City developed it is different than it was when the sign code was developed. We are in a situation so people cannot see where places are located from the freeway. Councilman Bohrer asked if we are going to have every business identifiable TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING May 27, 1980 Page 6 DISCUSSION Contd. Draft form of Sign Code revision contd. Prop. Ord. prohibiting parking in spaces marked with the international symbol of access. Budget Tranfer Motion 80 -15: Recognition of prior experience for D. Williams, Rec. Supervisor. Budget Transfer Motion Recognition of past experience for Ray Doll, Crew Chief. Prop. Ord. amending Ord. 1072 relating to transfer within annual Budget, pro viding for authority to contract or pur- chase goods services relating to purchase of unbud- geted fixed asset items. Prop. Res. amending Res. 614 relating to a wage and salary plan for all full time permanent positions w /City providing for admin. of such plan. from the freeway? Mr. Pieper said his proposed Alternate II takes care of that. MOVED BY JOHANSON, SECONDED BY BOHRER, THAT ANY REVISION TO THE SIGN CODE BE GIVEN TO THE PLANNING COMMISSION FOR REVIEW. MOTION CARRIED. MOVED BY PHELPS, SECONDED BY HILL, THAT THE PROPOSED ORDINANCE PROHIBITING PARKING IN PARKING SPACES MARKED WITH THE INTERNATIONAL SYMBOL OF ACCESS BE ON THE AGENDA OF THE JUNE 2, 1980 REGULAR COUNCIL MEETING. MOTION CARRIED. Councilman Phelps explained that the budget transfer motion would recognize prior experience under the provisions of Resolution 614 as approved by the Finance and Personnel Committee for Don Williams, Recreation Supervisor. It would be effective April 1, 1980. MOVED BY PHELPS, SECONDED BY BOHRER, THAT THE PROPOSED BUDGET TRANSFER MOTION NO. 80 -15 BE ON THE AGENDA OF THE JUNE 2, 1980 REGULAR COUNCIL MEETING. Councilman Phelps said Mr. Williams was hired before the salary plan was adopted and previous credit was not given. Mr. John McFarland, Administrative Assistant, verified this information. *MOTION CARRIED, WITH JOHANSON VOTING NO. MOVED BY PHELPS, SECONDED BY BOHRER, THAT THE PROPOSED BUDGET TRANSFER MOTION BE PLACED IN THE FINANCE AND PERSONNEL COMMITTEE. MOTION CARRIED. MOVED BY PHELPS, SECONDED BY HILL, THAT THE PROPOSED ORDINANCE AMENDING ORDINANCE NO. 1072 RELATING TO TRANSFERS WITHIN THE ANNUAL BUDGET, PROVIDE FOR AUTHORITY TO CONTRACT OR PURCHASE GOODS AND SERVICES AND RELATING TO PURCHASE OF UNBUDGETED FIXED ASSET ITEMS BE ON THE AGENDA OF THE JUNE 2, 1980 REGULAR COUNCIL MEETING. MOTION CARRIED. John McFarland, Administrative Assistant, explained that (a) and (b) of Item 2 were the significant changes. They have been proposed by the Finance and Personnel Committee. The wage and salary plan was developed by him in 1977 after research and com- pilation of material from other cities and sources. Councilman Bohrer said the person should meet the criteria of showing he can apply the past experience in his present job. Councilman Phelps said the addition of review by the Finance and Personnel Committee is just one more approval that will be required to meet the criteria. MOVED BY PHELPS, SECONDED BY HILL, THAT THE PROPOSED RESOLUTION AMENDING RESOLUTION NO. 614, RELATING TO A WAGE AND SALARY PLAN FOR ALL FULL -TIME PERMANENT POSITIONS WITH THE CITY OF TUKWILA AND PROVIDING FOR THE ADMINISTRATION OF SUCH PLAN BE ON THE AGENDA OF THE JUNE 2, 1980 REGULAR COUNCIL MEETING. Councilman Phelps said this resolution format addresses Section 2. The rest of the resolution is attached as it was adopted. *MOTION CARRIED. TUKWILA CITY COUNCIL COMMITTEE OF THE WHOLE MEETING May 27, 1980 Page 7 DISCUSSION Contd. Interim Transporta- tion Improvement Policy Plan. Operations evaluation Fire Chief Sheets said he would welcome a management audit for of Tukwila Police Dept. the Police Department by someone who has the expertise. He thought it would be a good idea for all Departments, as there is always room for improvement. John McFarland, Administrative Assistant, said he believes the cost would be about $5,000. STANDING COMMITTEE REPORTS Community Affairs Finance and Personnel OTHER Councilman Bohrer said the Ad Hoc Transportation Committee met on Saturday as planned. They determined the transportation policy should remain a part of the overall Tukwila comprehensive plan, transportation and utilities are outside the scope of land -use. Future action after City Council review is that we adopt it by resolution or formal motion as an interim policy. As the Planning Commission and the City Council have time we will place this on their agendas for a review in preparation for the comprehensive plan. MOVED BY BOHRER, SECONDED BY HILL, THAT THE INTERIM TRANSPORTATION IMPROVEMENT POLICY PLAN BE ON THE AGENDA OF THE JUNE 9, 1980 COMMITTEE OF THE WHOLE MEETING. MOTION CARRIED. MOVED BY PHELPS, SECONDED BY JOHANSON, THAT THE OPERATIONS EVALUATION OF THE TUKWILA POLICE DEPARTMENT BE PUT IN THE FINANCE AND PERSONNEL COMMITTEE. Councilman Hill asked if this is the first step in auditing all departments in the City. John McFarland said it is planned to audit all departments on some kind of a schedule. Some departments can be grouped together for the audit. *MOTION CARRIED. Chairman Bohrer reported the Community Affairs Committee met and discussed the swap of Maul Avenue for the river right -of -way and the idea was rejected. The Committee recommended rejection of the Boyd annexation. The restoration of the old City Hall and police station will be the subject of the next meeting. Chairman Phelps said the subject of the sewer crew chief will be considered. Also the salary increase for the Fire Chief. The crime prevention officer salary should go back to Administration and then to Civil Service Commission. Tukwila Traffic Councilman Harris said she talked with Mike Lowry and one topic of discussion was Tukwila traffic. She said Mr. Lowry suggested the writing of letters and in September or October press for action. He said it would be unwise to send anyone to Washington at present; it would not accomplish anything. ADJOURNMENT MOVED BY HILL, SECONDED BY PHELPS, THAT THE TUKWILA CITY COUNCIL 10:45 P.M. COMMITTEE OF THE WHOLE MEETING ADJOURN. MOTION CARRIED. //(/&X-_ Mabel J. Harris,;kt1 ng City Council President Norma Booher, Recording Secretary