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Home My WebLink AboutCOW 2018-08-27 Item 3B - Public Safety Plan - Move Forward to Construction Documents Phase for Fire Station 51Aleet/,ig Lute Prepared /ry Y ilayor;rrenien/ Cowl i/rer/le)?) 8/27/18 RB ITEM INFORMATION SPONSOR: RACHEL BIANCHI ORIGINAL AG I:I t), 8/27 Consensus to move forward to the "Construction Documents" phase of the Public Safety Plan for Fire Station 51. DL(r:11.,iio17 Ili LVlotion Ile 8/27/18 11tg Date Caarrn l iVlayor FIR [ Resolrltion CD Bea',/IN /fd Council consensus is being requested to approve moving Fire Station of design, Construction Documents. 0 he next phase \V. Mtg. nfrastructurc DATE: 8/20/18 CDN Comm Arts Comm. CO cc Comm. Comm. Public Safety C o 1'la In t g Comm. HOUGARDY RECOMMENDATIONS: S >c Ns »i/AD tIN Mayor's Office Comm "I'1 ICI, Unanimous Approval; Forward to Committee of the hole for consensus COST IMPACT / FUND SOURCE Ni7t"1't. RIS RI' ()I AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: TG. DATE RECORD OF COUNCIL ACTION 8/27/18 MTG. DATE ATTACHMENTS 8/27/18 Informational Memorandum dated 8/20/18 Lydig Design Development Estimate Fire Station Budgets Minutes from the Public Safety Committee meeting of 8/20/18 4 City of Tukwila Allan Ekberg, Mayor INFORMATIONAL MEMORANDU TO: Public Safety Committee FROM: Rachel Bianchi, Communications and Government Relations Manager CC: Mayor Ekberg DATE: August 20, 2018 SUBJECT: Fire Stations #51 Design Development and Estimate ISSUE The Project Team for Fire Station 51 has completed the Design Development Phase of the project. The GCCM and the architect's estimator's numbers have been checked against each other and the reconciled estimate is $8,611,345, which is $205,890 (2.45%) over the currently approved construction budget of $8,405,455 - within the approved construction budget of $9,396M, when the tax and preconstruction costs are added. BACKGROUND Over the past seven months, the design team completed the Design Development phase of Station 51. The current estimate amount of $8,405,455 includes the following contingency amounts, in accordance with the industry standard practices: • 4°/0 design contingency of $272,519 • 3% escalation contingency of $212,565 • 3% Construction Manager Contingency of $ 218,942 Since these contingencies total to $704,026 at approximately 10% of the subcontractor's total scope of work, the design team agree, and Steve Goldblatt, the Council's Program Management Quality Assurance (PMQA) consultant concurs, that it will be possible to find appropriate project adjustments and alternates strategies to stay within the approved budget in the Construction Documents Phase. Some of these deductive alternates would be scopes of work that would not compromise on functionality of the station, although it would result in lesser quality exterior materials and surfaces. RECOMMENDATION The Public Safety Committee is asked to approve this item and move it to the August 27, 2018 Committee of the Whole for discussion and consensus to approve the project team to proceed into the next design phase, Construction Documents, which includes the building permit submittal to the City of Tukwila. ATTACHMENTS - Lydig's DD Estimate Summary dated 8/2/2018 - Fire Stations Budgets 5 6 Tukwila Fire Station #51 Selected VE 100% DD Estimate Update 8/2/2018 UNIFORMAT BREAKDOWN FOUNDATIONS SUBSTRUCTURE SUPERSTRUCTURE EXTERIOR ENCLOSURES ROOFING INTERIOR CONSTRUCTION STAIRS INTERIOR FINISHES PLUMBING HVAC FIRE PROTECTION ELECTRICAL EQUIPMENT FURNISHINGS SITE PREPARATION SITE IMPROVEMENTS CIVIL & MECHANICAL UTILITIES ELECTRICAL UTILITIES GENERAL REQUIREMENTS TOTALS 12,540 SF TFS51 Bldg SITE DEVELOPMENT DD BUDGET PROJECT TOTAL $/SF Sub Bonds 1.25% SUBTOTAL Design Contingency 4.00% SUBTOTAL Escalation - Labor & Materials - January 2019 3.00% SUBTOTAL Construction Manager Contingency Negotiated Support Services MACC SUBTOTAL Lydig Specified General Conditions -Fixed Lydig Fee On MACC 100% SCHEMATIC DESIGN ESTIMATE TOTAL Project Budget Current Budget Overrun Current Budget Overrun - Percentage TFS51 Summary 3.00% 4.50% $147, 937 $147,937 $0 $427,905 $427,905 $950,027 $950,027 $270,403 $270,403 $359,360 $359,360 $31,616 $31,616 $174,762 $174,762 $639,720 $639,720 $649,643 $649,643 $89,676 $89,676 $624,931 $624,931 $70,263 $70,263 $163,789 $163,789 $148,073 $148,073 $860,421 $860,421 $241,209 $241,209 $308,679 $308,679 $570,456 $570,456 $5,170,488 $1,558,383 $6,728,871 $536.59 11.80 0.00 34.12 75.76 21.56 28.66 2.52 13.94 51.01 51.81 7.15 49.84 5.60 13.06 11.81 68.61 19.24 24.62 $64,631 $19,480 $84,111 $5,235,119 $1,577,862 $6,812,982 $543.30' $209,405 $63,114 $272,519 $5,444,524 $1,640,977 $7,085,501 $565.03 $163,336 $49,229 $212,565 $ 5,607,860 51, 690,206 $7, 298,066 $ 581.98 5168,2 36 $50,706 $218,942 $183,228 $183,228 $5,959,323 $1,740,912 $7,700,236 $614.05 $433,840 $130,759 $564,599 $268,170 $78,341 $346,511 $6,661,333 $1,950,013 $8,611,345 $686.71 Page 1 of 1 $ 8,405,455 205,890 2.45% 8/2/2018 1:03 PM 8 PROJECT COSTS CITY OFl[KUKWUU A Public Safety Plan Fire Stations -51 52 and expended cost for 54 Schematic Des.��d*�� ^~ ~^��^ Y0E$(in thousands) 7/23/2O18 Project Category Mhw FS5I 17,950 sf PS 52 6,587sf FS 54 8,228 sf TOTAL 32,745sf A/EServices (both design &CA) 731 356 464 I'551 Land Acquisition - 653 862 1,515 Permits/Fees 255 89 116 460 Construction (pne-con,const,tax) 7,809 3,278 4,273 15,360 Construction Related Costs (indbond) 1,047 438 551 2,036 PyWServices (indother prof svcs) 460 297 397 1,154 Contingency (indConstruction &Pruj) 1,145 546 665 2,356 TOTAL $ 11,446 $ 5,657 $ 7,3I9 $ 24,432 Project Category A/EServices (both design &CA) Land Acquisition Construction (pre-cun,mmt, tax) Construction Related Costs (indbond) PK0Services (indother prof sms) FS54 TOTAL 8,956 12,677 9,935 31,568 16,208 931 1,398 1,039 3,367 1,331 1,062 I The main fire station was originally identified as F551, but has been changed to FS52 in the revised estimate. 2 FS 54 budget includes costs spent to date plus estimated costs to assess the scope of rehabilitation Project Category FS51z z�933sf RB52, 1��8� FS54 �sgo� existing TOTAL 32,399sf A/EServices (both design &CA) 1,070 1,415 150 2,635 Land Acquisition - 90I 902 Permits/Fees 234 ]5] 20 608 Construction (pre'cnn,conxt,tax) 9,396 13,298 230 22,925 Construction Related Costs (indbond) 931 1.398 50 2,379 PyNServices ()ndother prof sxcs) 526 787 100 1,4I3 Contingency ()ndConstruction &Proj) 1,115 1'358 50 2,523 TOTAL g 13,273 $ 18,610 $ 1,502 $ 33,384 FUNDING GAP 1,084 (613) 259 167 z:\CounmAgemu 082018 Attachment z.x1m1.a2.z8-*IGH � � 10 City of Tukwila City Council Public Safety Committee PUBLIC SAFETY COMMITTEE Meeting Minutes August 20, 2018 - 5:30 p.m. - Hazelnut Conference Room, City Hall Councilmembers: Staff: Guests: Kathy Hougardy, Chair; Thomas McLeod, Verna Seal David Cline, Peggy McCarthy, James Booth, Jeff/Friend, Bruce Linton, Jay Wittwer, Gail Labanara, Vicky Carlsen, Laurel Hu►h rey Justine Kim, Shiels Obletz Johnsen; Steve Golldblatt, ?ublic Safety Plan Program Management Quality Assurance Consultant CALL TO ORDER: Chair Hougardy called the meeting to,order at 5:30 p.m. I. ANNOUNCEMENT II. BUSINESS AGENDA A. Justice Assistance Grant Fund Purchase. Staff is seeking Committee approval to spend 500 in JustiAssistance Grant (JAG) funds to purchase a DJI Matrice 210 unmanned aircraft r tem.. The DJI Matrice series uses a new technology that makes it capable of operating in rainy conditions, so this purchase will enhance the Police Department's` UAS program in mapping accident and crime scenes. UNANIMOUS APPROVAL. B. Fire Station 51 Design Development and Estimate Staff is seeking Council approval to proceed with the "Construction Documents" phase of the Fire Station 51 project. The Design Development phase is now complete and the GCCM and architect budgets have been crosschecked and reconciled at $8,611,345. The currently approved construction budget is $8,405,455, which includes contingencies. The design team intends to make appropriate adjustments not relating to station functionality that will stay within the approved budget. As previously discussed, the Fire Department has a wishlist of design alternatives that are not currently budgeted, but will be considered a la carte if budget becomes available. Counciimeml r McLeod asked that Councilmembers be informed of these alternate items. Chair Houry noted that storage will continue to be a problem as it is currently at Station 51 and on the desired alternatives list. UNANIMOUS APPROVAL. FORWARD TO AUGUST 27, 2018 COMMITTEE OF THE WHOLE. 11