HomeMy WebLinkAboutReg 2018-09-04 Item 4C - Agreement - 2018 Transportation Concurrency Modeling with Fehr & Peers for $90,020COUNCIL AGENDA SYNOPSIS
Meeting Date
Prepared by
Mayor's r view
Council review
09/04/18
HH
ITEM INFORMATION
ITEM No.
4.C.
CAS NUNilitIR:
STAFF Si'( (NSOR: HENRY HASH
ORIGINAL AGUND \ DATU: 09/04/18
AGF;NDA ITIMTIILI Concurrency Modeling 2018
Consultant Agreement with Fehr and Peers
C.vric;oRy Disc/ow/on
APgpate
Motion
Date 09/04/18
11 Rejoin/ion
A ltg Date
Ordinance
AN Date
[I] Bid .4ward
Altg Date
E Public. Hearing
iVIIg Date
• Other
Mtg
AN Date
SP ONSOR Council J Mayor E I IR
E IT P&R Pau?
DCD
. Finance fl Fire
PI P[17
SpuNs( Ak's Council is being asked to approve the consultant agreement with Fehr and Peers to update
SUMMARY the City's traffic model to a 2018 baseline (current one is a 2008 baseline) and will also
complete a projection of traffic to 2024. This information will prioritize capital roadway
projects that may be needed to maintain a functional traffic network. Fehr and Peer's
consultant agreement is for $90,020 and there is currently $194,000 available in
Concurrency revenue.
RE:viiNal) HY E COW Mtg.
E Utilities Cmte
DATE: 08/27/18
E. CA&P Cmte
1.1 F&S Cmte
Comm.
CHAIR: THOMAS
Transportation
Cmte
Parks
COMMIYIEE
1] Planning Comm.
MCLEOD
.
Arts Comm.
RECOMMENDATIONS:
SPoNsoR/ADmiN.
commilmr,
Public Works
Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
EXITINDITURE Rk1111-OM AMOUNT BUDGETED APPROPRIATION REQUIRED
$90,020.00 $0.00 $0.00
Fund Source: 104 ARTERIAL STREET FUND
Comments: Concurrency Revenue currently at $194,000.00
MTG. DATE
RECORD OF COUNCIL ACTION
09/04/18
MTG. DATE
ATTACHMENTS
09/04/18
Informational Memorandum dated 08/24/18
Fehr and Peers Consultant Agreement
Minutes from the Transportation & Infrastructure Committee of 08/27/18
8
City �� Tukwila
�� la
Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFORU�������U���U ����������
MATIONAL u��u����� n�n��n�n��n�x�xo��v��n�x
TO: Transportation and Infrastructure Committee
'/�
FROM: Henry Hash, Public Works Oinamtur*~'xr-
BY: CyndyKnighton, Senior Program Manager
CC: Mayor Ekberg
DATE: August 24,2U1B
SUBJECT: ConoVrn*ncyK8ode|inq2O1B
Project No. 91810405
ISSUE
Execute an agreement with Fehr and Peers to provide transportation modeling sen/|oea in
conjunction with the Qty'sConCurnennyManagement.
BACKGROUND
In December 2005, the City updated its Transportation Element as part of the state -required update
tothe Comprehensive Plan, |nthe Transportation Element, level nfservice standards were
established and the City implemented the use of Traffic Impact Fees as a way for new development
topay for the impacts tothe transportation network. One tool used for both efforts iethe traffic
nnudo|. Fehr and Peers was the consultant retained by the City in 2002 to develop the initial city-
wide traffic model as well as updates used for the 2O13Transportation Element Update, past
Concurrency Reports, and occasional modeling efforts on a smaller scale than city-wide.
DISCUSSION
Concurrency Reports were created annually through 2008, when development activity slowed
significantly. Amajor updahetothetnaffionnode|vvmsdonein2O12tosupportthe|atest
Transportation Element Update and no deficiencies in level of service were seen at that time.
However, since then, development activity has increased throughout the City and returning to routine
(generally ennua|) Concurrence Reports is warranted, Fehr and Peers will update the traffic model to
a2O18baseline (current isa2UO8baseline) and project outto2024.Any|ooatinnsnotourrenUy
meeting the City'oLevel ofService standard will boidentified, oswill any projected totoi|the
standard in 2024. This information will he used to prioritize capital roadway projects thatmaybe
needed to maintain o functional traffic network. Additionally, the Traffic |rnpeot Fee ||at needs to be
updated, including any new capital projects thatnnoybevvmrnantedinthenextsixyeans.Fehrand
Peers will provide eaaimtanom to staff tm update the schedule, using data produced from the model
update.
FINANCIAL IMPACT
The $90,020 necessary to complete this work does not impact the City's general fund. As
development occurs, each new development and redevelopment must pay a Concurrency Test Fee,
which provides funding for the modeling vvn/k. Current available funds for this work is in exoaao of
$194,000.
RECOMMENDATION
The Council is being asked to approve the consultant agreement with Fehr & Peers in the amount of
$90,020 and to consider this item on the Consent Agenda at the September 4, 2018 Regular
Meeting.
Attachment: Consultant Agreement
*c\pwung\pnojcots\a'nw&svo4ects\cvnovnencyuimpact feosmornahvnmom� oxnaunamao�o�umcpnoun�ncyupua� ' �
2018 on.uoc ~/
10
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
CONSULTANT AGREEMENT FOR
TRANSPORTATION MODELING SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City", and Fehr and Peers, hereinafter referred to as "the Consultant", in
consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform transportation
modeling services in connection with the project titled Concurrency Management.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending December 31, 2018 unless
sooner terminated under the provisions hereinafter specified. Work under this Agreement
shall commence upon written notice by the City to the Consultant to proceed. The
Consultant shall perform all services and provide all work product required pursuant to this
Agreement no later than December 31, 2018 unless an extension of such time is granted in
writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall
not exceed $90,020 without express written modification of the Agreement signed by the
City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be
made to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will
be made promptly upon its ascertainment and verification by the City after the
completion of the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary
to complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
11
5. Ownership and Use of Documents. All docu0ents, drmvvngs, specifications and other
rnatehg/a produced by the Consultant in connection with the services rendered under this
Agreement Sh@|| be the property of the City whether the project for which they are made is
executed or not. The Consultant shall bepermitted toretain copies, including reproducible
copiea, of drawings and specifications for inforrnadVn, reference and use in connection with
the Consultant's endeavors. The Consultant shall not beresponsible for any use ofthe said
docunOeOtS, d[@VViOgs, specifications or other materials by the City DO any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant eha||, in performing the services contemplated by
this Agreement, faithfully Observe and comply with all federal, state' and |OC@| |avvs'
ordinances and regulations, applicable to the services rendered under this Agreement.
7 Indemnification. The Consultant shall defend, indemnify and hold the City, its offioero,
off/o/a|e, employees and volunteers harmless from any and all c|ainno, injuries, damages,
|oaeee or suits including attorney 6ees, arising out of or resulting from the acts, errors or
orniSSiOnS Of the Consultant in performance Of this Ag[8eOOeDt, except for injuries and
damages caused bythe sole negligence ofthe City.
Should 8 court Of competent jurisdiction determine that this Agreement is subject to RCVV
4.24.115' then, in the event of liability for damages arising OUL of bodily injury to persons or
damages to property caused by or naou|dng from the concurrent negligence of the
Consultant and the City' its officers, OffiCi@|S. employees, and VD|UDtee[S. the CoDGU|t@Dt'S
liability hereunder shall be only to the extent of the Consultant's negligence. It is further
specifically and expressly understood that the indemnification provided herein constitutes the
Consultant's VVGiVe[ Of immunity under Industrial |nSV[2nce' Tide 51 F|CVV' SO|e|y for the
purposes of this indemnification. This waiver has been mutually negotiated by the parties.
The provisions Ofthis section shall survive the expiration o[termination ofthis Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Aonyement,
insurance against claims for injuries to persons ordamage [o property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its @geOLs,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement Sh@|| not be construed to limit the liability of the Consultant LO the coverage
provided by such iDSU[@DCe' or otherwise limit the City'S reCDVnSe to any remedy @V8i|@b|e at
law DriO equity.
A. Minimum Amounts and Scope of Insurance. Consultant aho|| obtain insurance of the
types and with the limits described below:
1 Automobile Liability inSU[@OCe with a rniOirOuOl combined single limit for bodily
injury and property d@nO@Oe of $1.000.000 per accident. Automobile Liability
insurance shall cover all ovvned, non-ovvned, hired and leased vehicles.
Coverage shall be written on Insurance Services Office (|S(J) form CAOO 01 or
substitute fO[[O providing equivalent liability coverage. If necessary, the policy
shall be endorsed toprovide contractual liability coverage.
2. CVnlrDerci8| General Liability insurance with limits DO less than $1.000'0008ach
occurrence, $2.000.000 general aggregate. Commercial General Liability
insurance shall be written on |GC} occurrence form CG OO 01 and ahm|| cover
liability arising from prarnieae, mperadVns, independent contractors and personal
injury and advertising injury. The City shall be named as an insured under the
Consultant's Commercial General Liability insurance policy with respect to the
work performed for the City.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
oarevised :1-2nm
��
1�
Page
4. Professional Liability with limits OO |eSS than $1'000.000 per dGiO0 and
$1'000.000 policy aggregate |in0h. Professional Liability insurance shall be
appropriate [othe Consultant's profession.
B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to oontain, or be endorsed to contain that they
shall be primary insurance with respect tOthe City. Any |OSU[BDC8. Se|f-inSU[@OC8. or
insurance pool coverage maintained by the City ohg|| be excess of the Consultant's
insurance and shall not be contributed orcombined with it.
C. Acceptability Insurers. Insurance is to be placed with insurers with e curnentA.K8.
Best rating ofnot less than A:V||.
D. Verification of Coverage. Consultant shall furnish the City with original certificates and
a copy of the amendatory endoraennenba, including but not necessarily limited to the
additional insured endonaennent, evidencing the insurance requirements of the
Consultant before commencement of the work. Certificates of coverage and
endorsements as required by this section shall be delivered to the City within fifteen (15)
days ofexecution Ofthis Agreement.
E. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required Sh8|| constitute 8 material breach of contract, upon which the City
may, 8M8r giving five business days notice to the COnGU|i@Oi to correct the bre8ch,
immediately terminate the contract or, at its diSCF8dOO. procure O[renew such insU[OOCS
and pay any and all premiums iDconnection therewith, with any sums So expended tVbe
repaid to the City OD demand, or at the sole discretion Of the City. offset against funds
due the Consultant from the City.
S. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City Sh8|| not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program' otherwise assuming the duties of an employer with respect to
the Consultant, Orany employee Ofthe Consultant.
10. Covenant AqainmtContinclentFees. The Consultant warrants that hehas not employed or
retained any company or peroon, other than a bunofide employee working solely for the
Conou|tant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company Or person, other than 8 bVn@fide employee working solely for the ConSU|L8Ot. any
[ee, oommiosion, parcentage, brokerage fee, gifts, or any other consideration contingent
UpOO or resulting from the award or making of this contract. For breach or violation of this
Vv3[[aDt. the City ShG|| have the right to annul this contract without |i@bi\ity, or in its diSCnedDD
to deduct from the COOL[8{t price or consideration, or otherwise [eCDV8r' the full amount Of
such fee, connnniesion, peruentage, brokerage fee, gift. orcontingent fee.
11. Discrimination Prohibited. The Consultant, with regard iothe work performed byiiunder
this Agreement, will not discriminate OD the grounds of [ace, PB|igiOO' CF8ed, color, national
origin, age, veteran status. S8%, sexual orientation, gender identity, marital status, political
affiliation or the presence of any disability in the selection and retention of employees or
procurement of materials or supplies.
CA revised :1-20m
12. AsmsiqnmNent. The Consultant shall not sublet or assign any of the sen/koee covered by this
Agreement without the express written consent Ofthe City.
13, Non -Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for iO this Agreement shall not constitute @ waiver Ofany other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice tDthe Consultant,
B. In the event of the death of member. partner or officer of the Conou|LmnL, or any of its
supervisory personnel assigned LO the project, the surviving members of the [|ODsu|taOi
hereby agree to complete the work under the terms ofthis Agreement, if requested to
do so by the City. This section shall not be m bar to renegotiations of this Agreement
between surviving members of the Consultant and the City. if the City so chooses.
15. Applicable Law; Venue; AttorneV^s Fees' This Agreement shall be subject to, and the
COOSu|t2Dt shall at all times comply with, all applicable fede[8|, state and |OC8| |avvS'
Fegu|8dODs, and ru|eS, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any Suit, arbitration, Or other proceeding is
instituted to enforce any term Of this AQ[ee0eDt, the parties specifically understand and
agree that venue shall be properly laid in King COuOty, Washington. The prevailing party in
any such action shall b8entitled toits @ttO[ney'Sfees and costs of suit. Venue for any action
arising from or related tothis Agreement shall be exclusively in King County Superior Court.
10, Severabi|itv and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event ShG|| not affect any
other provisions hereof and all Other pn}ViSi0Os shall remain fully enforceable. The
provisions of this Agreernent, which bytheir sense and context are reasonably intended to
Survive the cODlp|edOO. expiration Or cancellation ofthis Agreement, shall survive termination
Ofthis Agreement.
17. Notices. Notices bzthe City ofTukwila shall besent tothe following address:
City Clerk
City DfTukwila
62OO8oidhceOterBoulevard
Tukwila, WA 88188
Notices LoConsultant shall besent tOthe following address:
Fehr &Peers
1001 4mAvenue, Suite 412O
Seattle, WA 98154
18. Entire Aqremrmemt| Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negoLietions, n*presentationa, or agreements written or oral. No
@[OeOdO08Ot or modification of this Agreement shall be of any force or effect UD|eSS it is in
writing and signed bythe parties.
C*revised :1-2U13
14
DATED this day of 120
CITY OFTUKVV|LA CONSULTANT
Allan Ekberg, Mayor
Attest/Authenticated:
Printed Name: Chris Brei|and
Title: Principal
Approved @StOForm:
City Clerk, Christy O'Flaherty Office of the City Attorney
Cxrevised :1-2O13
Page 5
1 ��
/ ~^
16
City o/Tukwila CmcmrencyUpdote
Exhibit A:Scope ofWork
This scope of work describes the process to update the City of Tukwila's concurrency model from a 2008
base year to a 2018 base year. The required tasks include collecting new traffic counts, updating the base
year scenario land use and transportation data and developing a 6'yearhmrecast scenario in the [it's
model, validating the City's traffic model to 2018 conditions, calculating intersection and corridor level of
service (LOS), and extracting information from the City's model for the concurrency tracking spreadsheet.
Task O.Project Management
This task includes ongoing project management and contract administration costs throughout the
duration ofthe project.
Deliverables: Project coordination conference calls with City of Tukwila Planning and Public Works staff as
necessary throughout the project. Monthly invoices and progress reports.
Task 1. Data CoIllection
2-hour PM peak period traffic counts will be collected atthe same 63 intersections where counts were
previously for the concurrency model. The count information will be post -processed foruse inthe Synchro
models aswell asfor model validation.
Deliverables: Raw intersection count data will be transmitted toCity electronically.
Task 2.2O18Base Year Model Update and 2O24Future Year Scenario Development
The base year scenario of the City's model will be updated from 2008 conditions to 2018 conditions. This
includes updating the land use information and incorporating major roadway and transit improvement
projects into the model. The City will provide updated land use estimates at the TAZ level within the City.
Fehr & Peers will interpolate land use estimates outside the City using the recent data available from
PSRC. The City will confirm Fehr 8' Peers' list of roadway improvement projects that have been
constructed since IO08for inclusion in the model. Regional roadway and transit improvement projects
(KapidKide, Link extension, roadway projects in Kent' etc) will be incorporated consistent with the PSR[
regional model. The updated 2018 base year scenario will be validated within the Urban Center using the
same 6screen|ineswhich were used previously.
Inputs for the 6-year 2024 future year scenario will be developed using the same methodology as used to
develop the inputs for the 2018 base year scenario. The City will provide a land use forecast by TAZ based
on pipeline development projects and a list of planned roadway improvements. Fehr & Peers will provide
land use and network improvement projects outside the City that are consistent with the regional model.
Deliverables: The updated base year andfuture year model input and outputfiles willbeprovided AzCity
Task 3.Intersection and Corridor Level ofService
The [itvsSynchnm network will be updated using the 2O1Otraffic counts. Intersection geometry will be
verified using aerial imagery and updated based on information provided by the City. The City will also
provide signal timing for all signia|ized intersections for Fehr & Peers Uoverify the inputs to the 6ynchro
are consistent with existing operations. The Synchro file was last updated as part of the Southcenter EIS
Page | 1
17
City oyTukwila [oncmrencyUpdate
Exhibit A: Scope ofWork
August 14,J018
project in 2013. Intersection and Corridor LOSwiU be calculated for PM peak hour conditions only using
the latest version ofthe Highway Capacity Manual /HCM>methodology.
The 2024 intersection traffic forecasts will be estimated using the difference forecasting method with
base and future year output volumes from the [it/s updated travel demand model. The Syncho network
will be updated with the future forecasts and LOSvviU be computed for the same intersections and
corridors aswere calculated for the base year scenarios. Recommended improvement projects to meet
the City's concurrency targets will be suggested if necessary.
Deliverables: The updated Synchmnetworks will bedelivered to the City electronically. Fehr& Peers will
attend one in -person meeting with City staff to review theconm,rency analysis results.
Task 4. Documentation
The 2018 model update procedures and 2024 concurrency analysis results will be documented in technical
report. Fehr & Peers will respond to one round of comments from City staff before preparing o final
version nfthe report.
Deliverables: Technical report documenting the model update and concurrency analysis results.
Task S. Concurrency Spreadsheet Update
The concurrency spreadsheet that the City's uses to track development projects will be updated with the
latest information from the the [it/strave| demand model. Fehr & Peers will extract the necessary data
for each of the fee areas within the City and update the appropriate sections of the spreadsheet. in
addition, Fehr & Peers will review the land use categories and trip generation rates in the tool and update
these for consistency with the latest edition of the |TE Trip Generation Manual. Per the Ot/s direction,
additional land use categories can be added if necessary. No major revisions to the functionality ofor
design ofthe spreadsheet tool are anticipated aspart ufthis process.
Deliverables: Fehr& Peers will update the City's concurrencyspreodsheet trucking tool per the City's
direction and will attend one in -person meeting toreview the changes.
18
Page 12
City of Tukwila Concurrency Update
Exhibit B: Project Fee Summary - fF I NAL
August 14, 2018
Task Description
Principal
in Charge
Associate
Modeler
Senior
Planner
Engineer
Graphics
Admin
Hours
Cost
$270
$205
$165
$145
$140
$115
Task 0. Project Management
Task 1. Data Collection
Task 2. Model Update and Forecast
Task 3. Intersection and Corridor LOS
Task 4. Documentation
Task 5. Concurrency Tool Update
4
16
16
8
4
24
4
20
4
24
24
16
16
8
80
100
24
40
16
40
64
12
144
140
64
64
$8,980
$1,820
$24,800
$22,780
$10,520
$10,340
Labor Subtotal
48
28
104
252
76
40
488
$79,240
Direct Costs
Traffic Counts (2-hour intersections counts at 63 locations at $60/hour)
Computer, communications, and reproduction charges (4% of labor costs)
Mileage reimbursement and travel costs (2 in -person meetings)
$7,560
$3,170
$50
Direct Costs Subtotal
Budget Summary
$10, 780
Labor Subtotal
Direct Costs Subtotal
$79,240
$10,780
Project Total
Actual billing rate at the time of service will vary depending on specific staff involved in the project; the overall fee will not be exceeded.
$90,020
20
Transportation & Infrastructure Committee Minutes August 29, 2018
B. Proposed 2019-2020 Biennial Budget: Public Works, Equipment Rental, Residential &
Arterial Streets
Staff presented proposed 2019-2020 budgets for the Public Works Department and the
Equipment Rental, Residential Street, and Arterial Street Funds. Due to a shortage of time
left in the meeting, the Committee requested the scheduling of an additional meeting to
continue its discussion and review of the budget items. RETURN TO COMMITTEE.
C. Consultant Agreement: Concurrence Modeling 2018
Staff is seeking Council approval of an agreement with Fehr and Peers in the amount of
$90,020 to provide transportation modeling services associated with the City's Concurrency
Management Program. Due to increased development activity, the citywide traffic model,
including level of service standards, needs to be updated and projected out to 2024. This
information is needed to identify locations not meeting the standards as well as to prioritize
roadway projects needed to maintain a functional traffic network. The Traffic Impact Fee list
will also be updated using data produced by Fehr and Peers. Funding for this agreement
comes from Concurrency Test Fees paid by developers. UNANIMOUS APPROVAL. FORWARD
TO SEPTEMBER 4, 2018 REGULAR CONSENT AGENDA.
III. SCATBd/RTC
IV. MISCELLANEOUS
The Transportation Committee Meeting adjourned at 6:48 p.m.
Committee Chair Approval
Minutes by LH, reviewed by GL
21