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Home My WebLink AboutReg 2018-09-04 Item 7C - Reports - City Administrator / Public Safety Plan Monthly UpdateAllan Ekberg, Mayor TO: Mayors Office - David Cline, City Administrator The City of opportunity, the community of choice Mayor Ekberg Councilmembers FROM: David Cline, City Administrator DATE: August 29, 2018 SUBJECT: Report for September 4, 2018 Regular Council Meeting The City Administrator Report is meant to provide the Council, staff and community an update on the activities of the City and on issues that concern Tukwila. Please let me know if you have any questions or need additional information about any of the following items. Intergovernmental Update • Teachers Extern at City: Highline School District teachers Christina Kalu (Chinook Middle School) and Robbie Furtado (Pacific Middle School) joined the City of Tukwila August 13-15 as part of the district's summer externship program. The goal of these externships is to help educators gain professional development and learn current industry standards that they can then take back and apply in the classroom. Both teachers wanted to learn more about civics, the workings of local government, and build a broader understanding of the role of various city departments. They plan to use what they learned in their lesson plans in the upcoming school year. Washington City/County Management Association Summer Conference: City Administrator David Cline attended the Washington City/County Management Association Summer Conference in Winthrop August 15 - 17. Police Chief Linton gave a presentation on unmanned aircraft systems at the conference. II. Community Events • Impact Schools Ribbon Cutting: On August 23 Mayor Ekberg participated in the Ribbon Cutting ceremony for Impact Schools. • Family Fest Postponed: Family Fest at Cascade View Community Park was rescheduled from August 22 to September 19 due to extremely poor air quality. III. Staff Updates Public Safety • Law Enforcement Delegation from Mexico: On August 14 Mayor Ekberg, Police Chief Linton, Sergeant Zack Anderson and Community Liaison Officer Matt Valdez met with a delegation of law enforcement officials from Mexico organized by the State Department to discuss Tukwila City Hall • 6200 Southcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gov 39 City Administrator's Report AuguSt29,20I8 Page community policing and outreach tominority groups and immigrants, Officer Valdez gave a presentation on the department's work in these areas, the history of our community liaison program and detailed the specific methods and philosophies employed for targeted outreach. Project Updates * 43"mAve Phase III: Estimated Completion: Novernber2OlR Seattle City Light (6CL) continues their undergrounding on42ndAve 5'including pulling and splicing the wires for their new underground system. Once SCL's undergrounding work is completed, the private power service connections by our contractor (ACI) with SCL's inspection will begin. However, with the current equipment operator union being on strike, the upcoming private power service connection work progress could beimpacted. There is minimal road construction at this time to make way for the utility cutover work. * 53rd&xe S: Estimated Completion: March 20I9 Final water line work and paving of the utility trench was completed from S 137th St to Interurban on 8/17/18. After completion; sewer, water, and new underground electrical joint trench work will continue un53rdAve Sbetween 3I44th Stand SI37thSt. Periodic one lane traffic control should be expected with minimal delays. ~ BAR Bridga.RehabiOtation: Estimated Completion: February 2OIg Contractor continues towork oOthe southern two lanes toprepare the area tObewidened. The work below deck continues toproceed onschedule. The crews are carbon -fiber wrapping the girders, installing column jackets, and finalizing the western support abutment and pier extensions w Labor and industries Annual Employee Safety and Wellness Fair: Recreation Coordinator Marius Francis and Recreation Specialist Steve Batz attended the Labor and Industries (Tukwila Office) annual Employee Safety and Wellness Fair onAugust 23. They met one Vn one with over 60 employees and were able to share information about the services and programs at the Tukwila Community Center available to Tukwila residents, employees, and Visitors. Labor and Industries will be setting up a Group Fitness Membership Plan for their employees. 0 SWnnnoerPieyground Program: During the eight -week Summer Playground Program 'at Cascade View Community Park over I5OOlunches were served through the Free SUrnnner Sack Lunch program. The program provided asafe place for kids tVplay Monday Friday from I1:00arn'2:00pnl. The highlights Dfthe summer included a weekly visit from the King County Library System (STEM actiVifies)'avisit from the Museum ofFlight, and art projects such as oil pastels and rock painting. * Free Summer Sack Lunch Program: In addition to the lunches distributed at the Summer Playground Program, staff distributed over 2,500|unCh2s atthe Tukwila Community Center during the nine weeks ofservice. Phone: �6-433-1800°Email: Mayor@Tukwi(aWA.gov^Website;7ukwUaWkgov City Administrator's Report August 29,2Ol8 Page Boards and Commissions * Arts Commission: Novacancies, w Civil Service Commission: No vacancies. • Community -Oriented Policing Citizens Advisory Board: Vacant Position: Student Representative. * Equity & Social Justice Commission: Vacant Position: Student Representative. • Human Services Advisory Board: Nnvacancies. • Landmark Commission: No vacancies. • Library Advisory Board: Vacant Positions: Position #7 Resident and Student Representative. • Lodging Tax Advisory Committee: Vacant Positions: Nnvacancies. * Park Commission: Vacant Positions: Position #4 Resident and Student Representative. ° Planning Commission: Novacancies. IV. Responses to Council/Citizen Inquiries Date pYInquiry Inquiry Response August 2O'20l8 Council Meeting During citizen comments aTukmi|a resident requested that Tukwila panhandling regulations be updated. These suggestions were shared with the City Attorney for further review. During citizen comment 3Tukwila resident requested that the 53rd Avenue 3improvements should include traffic calming measures. The T|3Committee isconsidering traffic calming citywide. Phone:2O6-4s3-l8O0 ° Email: Mayo r@TuhmUeVVA.g#v ° VVebnite:Tpkxv|i v 42 TiJKVV|LAPUBUC SAFETY PLAN Monthly Update August 30,201D Overall Plan Outreach * The City will hold asecond open house for the year inthe fall. Financial Oversight Committee 0 The Committee is scheduled to report to council on September 4, 2018. Siting Advisory Committee � The Siting Advisory Committee voted todefer regular meetings a5the major decisions have been made. They will meet oDaOas-needed basis. Acquisition Lease Updates ~ City Economic Development staff js leading discussions with current tenants who may want to remain on properties after City acquisition, There are no leases between the City and businesses as the City does not own any building associated with the Public Safety Plan that has acurrent tenant. Near -term Council Decisions and Key Dates • Fire Station 51 design development cost estimate to Public Safety Committee and Council w Fire Station 52 conceptual site design and cost estimate to Public Safety Committee and Council Fire Stations Siting * The team isworking todemolish the single-family home onthe site assoon aspossible. Team isworking with aconsultant toprovide a building conditions assessment ofthe currentFS54. Architecture and Programming m Architectural program has been reviewed and approved by the team. • Concurrent review and pricing of the Schematic Design by GCCM Contractor, Lyclig, and estimating consultant has been completed and was shared with Council in February` Council gave approval to begin Design Development for Station 51. Design and Permitting • Schematic Design phasebeganforStat|on51inlateAugustandconnpletedDecember 2017. • Pre -application meeting with City permit staff was held in December. Design team is following up on items identified by City permit staff. • Design Development for Station 51 began mid -February; the team met meeting weekly. Design Development effort wrapped up in June, 3018yvith Design Development pricing effort iDJuly. • Construction Documents phase for Station 52 began late August following Design Development estimate approval bycouncil. • Schematic Design phase scheduled tobegin for 52inearly September, 20I8. Bidding and Construction * Pre -construction services starting for Station SlDesign Development are underway. • Lyclig completed the selection of mechanical and electrical subcontractors through the Electric Contractor/Construction K4anagen1ent(ECCM) and Mechanical Contractor Construction Management (MC[M)selection process. Valley Electric and Johansen Mechanical Inc. were selected. With Council decision tDnot move forward vvithFS54, we cannot move forward with EC[IVI. MC[K8 method for mechanical subcontractor will provide for a consistent mechanical subcontractor for all three stations and will be able to provide critical expertise during the Design Development phase. This Contract is managed bythe GCCK4under the pre -construction phase. * Bidding and construction phases scheduled 1nbegin for 5linFebruary, 2O19. • Bidding and construction phases scheduled tobegin for G2iOAugust, ZOl9. Justice Center Siting * Team is working on additional due diligence items to help with site acquisition including but not limited tosite surveys, environmental reports, geotechn|Ca|reports, and revised appraisals. As expected, initial environmental analysis isshowing some contamination due to the prior presence of gas stations and dry cleaners. Team will soon beissuing RFPsfor Hazardous Materials Surveys for existing buildings and making arrangements to ensure SEPAcO[Dp|iance. • Economic Development isworking closely with affected businesses toidentify their operational needs and potential strategies for assistance. * The City has taken ownership of one of the properties, the abandoned former restaurant space between Church by the Side of the Road and the Travelodge. The project team ishoping tobegin demolition ofthe building nnAugust 13,ZQl8,assuming itreceives Council approval onAugust 6,2OIO, 44 ~ Eminent domain petitions have been filed on all of the Justice Center properties where the City does not have asigned purchase and sale agreement, though the goal remains tohave voluntary agreements. Staff continues tOhave good conversations and deferred the Public Use and Necessity trial toSeptember inorder tOcontinue to make agreements with affected parties. • Most owners and tenants have been very cooperative with granting access for due diligence activities. w BNBuilders started the hazardous material removal of the existing structure on JC9 site toprepare for demolition. Architecture and Programming` w DLR GrUup~s Building Program Report was submitted December Ei Program and Estimate was presented to Public Safety Committee in December and Council in January. Design and Permitting • OLR architects have completed the Schematic Design phase of the project. BN8u||ders apdRoen (the architect's estimating consultant) compared their estimates and the project iSwithin the revised budget. The Schematic Design and budget were presented to the Council in May and the Council provided consensus to proceed into the Design Development phase. • OLRarchitects are making good progress toward completing the Design Development phase toward the end ofAugust, 2Ol8. 8N8ui|der3and the architect's estimator will follow by estimating the documents to confirm pricing. Bidding and Construction ~ BNBuilders, the selected Gr/rM' started pre -construction services following Council approval oftheir contract onMarch 19. • BNBui|ders will continue to work with the team on design development, constructability,cost estimating and scheduling during the DDphase. • Construction scheduled tObegin |nApril, 2Olg' Public Works Facility Siting ° Team is working on additional due diligence items to help with site acquisition including but not limited to site surveys, environmental reports, geotechnical reports, and updated appraisals. The assessment of existing structures is complete. • Economic Development is working closely with affected businesses to identify their operational needs and potential strategies for assistance. � Eminent domain petitions have been filed onall three ofthe Public Works properties, though the goal remains tohave voluntary agreements. The Public Use and Necessity trial was held Friday, May 25 and the City was granted its request. Architecture and Programming w Team is currently soliciting for Architectural services and intend to execute architectural contract with Council approval in October. Master planning and programming phase to begin in |ateIDlO. Design and Permitting 0 Phases scheduled to begin late in 2018. Bidding and Construction 0 Phases scheduled to begin in late 2019. � Based on Council direction tomove forward with F351, F552, Justice Center and Public Works Facility ($30M), team is reviewing and updating budgets. Schedule Septenl6er2O1Q • Fire Station 52G[ZM pre -construction services begin * Justice Center design development and cost estimate complete * Target month for Justice Center design development estimate to Public Safety Committee and Council ~ Fire Station 52schematic design begins • Justice Center construction documentation begins w Finance Committee and staff working tnaddress funding gap • Public Works Architect Contract tOPublic Safety Committee and Council • Site acquisition activities October20l8 w Site acquisition activities • Additional consultant services contracts for Justice Center, Fire Station 51 and 52 to Public Safety Committee and Council November3018 ~ Public Works master planning and programming begins w Open House #5(2ofZopen house 2O28) w Site acquisition activities * Target month for Fire Station 52 schematic design cost estimate to Public Safety Committee and Council Oecennber2O18 w Fire Station 5lsubcontractor bid procurement begins ~ Fire Station 51construction documentation complete * Public Works master plan complete January2019 • Fine Station 51 subcontractor bidding • Fire Station 51 building permit issued • Public Works master plan present to Public Safety Committee February2O19 • Fire Station 51 Construction Contract Approval to Public Safety Committee and Council • Fire Station 5Zdesign development begins • Public Works Phase I design begins Monch2D19 w Fire Station 51 construction begins April 2O19 w Justice Center construction begins (building demolition and hazardous materials abatement) • Fire Station 52 design development cost estimating complete vv|th(SCCM involvement PNay2D19 0 Fire Station 52 design development cost estimating to Public Safety Committee August 2019 w Public Works Phase I design complete and presented to Public Safety Committee and COuDd| • Fire Station 52 construction documents begin Attachments Monthly Budget Report Schedule 48 TUKWILA PUBLIC SAFETY PLAN 2016 FIRE STATION 51 A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY FIRE STATION 52 A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY JUSTICE CENTER A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY PUBLIC WORKS A/E PROCUREMENT MASTER SITE PLAN DESIGN PHASE 1 BIDDING/CONSTRUCTION PHASE 1 MOVE-IN/OCCUPANCY PHASE 1 2017 2018 2019 2020 GEM emignagsamosaaaijaitiageitlial"" 2021 PROJECT 11.11 A/E PROCUREMENT PROGRAMMING DESIGN/PERMITTING BIDDING/CONSTRUCTION MOVE-IN/OCCUPANCY 01 O City of Tukwila - Facilities Plan TOTAL PROJECT MONTHLY Budget Report (REVISED Budgets as of July 2018) Life to Date Costs as ofAugust 15, 2018 (reconciled tr/acctg 1Arn Aug 01 2018 GL) COUNCIL REPORTING SUMMARY- Original Budget Budget Transfers Current Budget Committed Budget LiIer'Dote Coat Remain'x Con m6Rd Remaining Budget Coat at Completion JUSTICE CENTER A/E Services (both Design & CA) $ 3,500,000 $ (243,270) $ 3,256,730 $ 3,099,914 $ 650,093 $ 2,449,821 5 156,816 5 - Land Acquisition 5 15,383,295 5 - 5 15,383,295 5 1,016,075 $ 968,803 5 47,271 $ 14,367,220 S - Permits/Fecs $ 700,000 S - 5 700,000 5 2,355 $ 2,355 S - $ 697,645 $ - - Construction (Pre -Con, Const & Tax) Constniction Related Costs (Intl Bond) 5 38,738,678 $ 2,112,639 $ - 5 - $ 38733,673 $ 2,112,639 $ 264,000 5 246,655 $ 77,130 $ 205,662 $ 186,870 $ 40,993 $ 38,474,678 $ 1,865,984 5 5 - PM Services (ncl Other Professional Svcs) $ 1,594,000 $ 243,270 $ 1,837,270 S 1,663,647 S 403,259 5 1,260,388 $ 173,623 5 - Contingency (Intl Construction & Project) 5 6,507,731 $ - $ 6,507,731 $ - $ - $ - 5 6,507,731 $ - TOTAL S 68,536,343 S - $ 68,536,343 5 6,292,646 5 2,307,303 $ 3,985,343 S 62,243,697 S - COUNCIL REPORTING SUAlAL1RY- Original Budget Budget Transfers Current Budget ConndnedBudxet LIletoDate Costs IRemain'g Committed Remaining Budget oaCompletion FIRE STATION 51 A/E Services (both Design & CA) 5 1,070,000 $ - $ 1,070 000 5 579,505 $ 114,862 5 464,642 S 490,496 5 - Land Acquisition S - $ - 5 - $ - 5 - S - $ - 5 - Permits/Fees S 234,000 $ - 5 234,000 $ 529 $ 529 5 - $ 233,471 5 - Construction (Pre -Con, Cons( & Tan) 5 9,396,000 S - $ 9,396,000 5 150,000 $ - $ 150,000 $ 9,246,000 $ - Construction Related Costs (Intl Bond) 5 931,000 $ - $ 931,000 S 83.987 $ 75,697 $ 8,290 5 847,013 $ - PM Serices (Intl Other Professional Svcs) 5 526,000 $ - $ 526,000 5 342,92S $ 85,363 S 257,565 5 183,072 S Contingency (incl Construction & Project) 5 1,116,000 5 - $ 1,116,000 5 - $ - $ - 5 1,116,000 $ - " TOTAL 5 13,273,000 5 - S 13,273,000 $ 1,156,948 $ 276,451 S 880,497 $ 12,116,051 S - COUNCIL REPORTING SL'Af,1LlRY- Original Budget Budget Transfers Current Budget Committed Budxd Life to Date Costs maine Committed Remaining Budget Cost arCompletion FIRE STATION i? AJE Services (both Design & CA) Land Acquisition 5 1,415,000 $ 16,000 $ - S - S 1,415,000 $ 16,000 5 966,708 $ 15,800 5 377,063 $ 15,993 5 539,645 $ (193) $ 448,292 5 200 S $ - Permits/Fees $ 353,000 $ - $ 353,000 $ - $ - $ - 5 353,000 5 - Construction (Pre -Con, Const & Tax) $ 13,298,000 $ - 5 13 298,000 5 125,000 $ - S 125,000 5 13,173 000 $ - Construction Related Costs (Intl Bond) PM Services (Intl Other Professional Svcs) 5 1,398,000 5 787,000 $ - $ - $ 1,393,000 $ 787,000 $ 29,963 $ 530,536 $ 16,178 $ 135,298 $ 13,785 5 395,238 $ 1,368,037 5 256,464 $ $ - Contingency (Intl Construction & Project) S 1,343,000 S - $ 1,343,000 $ - $ - $ - S 1,343,000 $ - " TOTAL " "" S 18,610,000 5 - 5 18,610,000 $ 1,668,007 S 544,531 $ 1,123,476 S 16,941,993 5 - COUNCIL REPORTING SUMMARY - FIRE STATION 54 Original Budget Budget Transfers Current Budget Committed Budget Life to Date Costs Remain'g Committed Remaining Budget Cost at Camplet*on AIE Services (both Design & CA) 5 1003,000 S (853,000) $ 150,000 $ 137,000 $ 114,862 $ 22,137 5 13,001 $ - Land Acquisition 5 902,668 $ 10,300 $ 912,968 5 913,249 $ 901,456 5 11,792 5 (281) $ - Permits/Fees S 262,000 S (242,000) $ 20,000 $ - 5 - 5 - $ 20,000 $ - Construction (Pre -Con, Const & Tax) 5 10,068,001 5 (9,838,001) $ 230,000 $ 97,000 ' $ - $ 97,000 S 133,000 $ - Construction Related Costs (Intl Bond) PM Services (Intl Other Professional Svcs) 5 697,550 S 476,000 $ (647,550) $ (368,500) $ 50,000 $ 107,500 $ 33,582 $ 105,873 $ 19,150 $ 78,463 $ 14,432 S 27,410 S 16,418 $ 1,627 $ $ - Contingency (incl Construction & Project) 5 1,428,437 $ (889,546) $ 31,532 $ - $ - 5 - $ 31,532 5 - TOTAL S 14,837,656 S (12,828,297) $ 1,502,000 S 1,286,703 $ 1,113,931 $ 172,772 $ 215,297 $ - COUNCIL REPORTING RBI' AZ-IRY- Original Budget Budget Transfers Careens Budges Committed Budget Life to Date Costs Remoing Con mdtmd Remaining Badger Costar Compktio PUBLIC IVORKS A/E Services (both Design & CA) S 1,527,996 $ (760,611) $ 767,385 S 17,385 : $ 17,385 $ - $ 750,000 $ - Land Acquisition 5 6,000,000 $ 16,000,046 $ 22,000,046 S 7,119,943 $ 7,057,035 $ 62,907 $ 14,830,103 $ - Pernils/Fees 5 425,250 $ (315,250) $ 110,000 5 - ' $ - $ - $ 110,000 $ " Construction (Pre -Con, Const & Tax) $ 17,680,750 $ (12,730,750) $ 4,950,000 $ - $ - 5 - $ 4,950,000 S - Construction Related Costs (incl Bond) CT! PM Services (Intl Other Professional Svcs) $ 425,250 $ 1,307,504 5 103,786 $ (639,073) $ 529,036 $ 668,426 $ 64,744 $ 568,426 5 13,576 $ 393,160 S 51,168 S 175,266 S 464,292 $ 100,000 5 $ - Contingency (Intl Constniction & Project) $ 2,126,250 5 (550,000) $ 975,107 $ - $ - $ - $ 975,107 $ - " TOTAL 5 29,493,000 5 1,108,143 5 30,000,000 S 7,770,497 S 7,481,157 $ 289,341 S 22,229,503 S -