HomeMy WebLinkAboutTIC 2018-09-10 Item 2C - Grant Acceptance - WA State Department of Ecology Grant for Stormwater Quality RetrofitAllan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFORMATIONAL MEMORANDUM
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director 4 /.
BY: Mike Perfetti, Habitat Project Manager
CC: Mayor Ekberg
DATE: September 7, 2018
SUBJECT: Surface Water Fund - Stormwater Quality Retrofit Project
Project No. 91241202
Acceptance of Department of Ecology Grant
ISSUE
Authorize the Mayor to sign a grant agreement with the State of Washington through the
Department of Ecology (DOE).
BACKGROUND
The Stormwater Quality Retrofit Program is intended to improve the quality of stormwater
discharged from City -operated stormwater facilities. Improving water quality positively affects
human health and aquatic habitat for species such as the ESA -listed Puget Sound chinook salmon.
This project will select seven candidate sites for water quality retrofits and advance up to four
prioritized projects to 90% design.
DISCUSSION
In October 2015 the City applied to DOE's Water Quality Financial Assistance (SFY 2017) grant
program in the amount of $287,500.00, including the required match. In July 2018, after a lengthy
delay in the State capital budget process, the grant was awarded to the City. The DOE grant
agreement is in draft form.
FISCAL IMPACT
There is a 15% City match required for the RCO SRFB grant. The City match will come from
surface water utility revenue with $115,000.00 currently budgeted in 2019.
Grant
2017 WQFA
RCO Award
$244,375.00
City Match
$43,125.00
Total
$287,500.00
RECOMMENDATION
Council is being asked to authorize the Mayor to accept the Washington State Department of
Ecology's grant funding in the amount of $287,500.00 for the Stormwater Quality Retrofit Project and
consider this item on the Consent Agenda at the September 17, 2018 Regular Meeting.
Attachments: Pg. 89, Proposed 2019-2024 CIP
Draft Financial Assistance Agreement
W:\PW Eng\PROJECTSW- DR Projects\Storm Water Quality Retrofit (91241202)\Grants\Info Memo_WQRP_DOE grant accept_082418g1 sm.docx
21
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2019 to 2024
PROJECT: Storm Water Quality Retrofit Program Project No. 91241202
DESCRIPTION: Provide, design, and install water quality testing and improvements at selected drainage locations.
JUSTIFICATION: Most surface water is discharged directly to receiving water bodies untreated.
STATUS: Water quality was added to Interurban Ave S in 2015 and 53rd Ave S in 2018.
MAINT. IMPACT: Expected to increase maintenance.
COMMENT: Combine with other CIP projects for design and construction, where feasible.
FINANCIAL Through Estimated
(in $000's)
2017 2018 2019
2020
2021
2022
2023
2024
BEYOND TOTAL
EXPENSES
Design
1
299
20
20
20
20
20
20
420
Land (R/W)
0
Const. Mgmt.
15
15
15
15
15
15
15
105
Construction
45
80
2,000
80
80
80
80
2,445
TOTAL EXPENSES
1
0
359
115
2,035
115
115
115
115
2,970
FUND SOURCES
Awarded Grant
244
244
Proposed Grant
1,625
1,625
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
1
0
115
115
410
115
115
115
115
1,101
TOTAL SOURCES
1
0
359
115
2,035
115
115
115
115
2,970
2019 - 2024 Capital Improvement Program
89
22
xsreum,o No:
eojeumie:
Recipient Name:
wyc-2017-Tok"|-00158
umnnvmc,oumu|Water Quality Retrofit Design
City of Tukwila
Page /m34
State OfVVas�-�iMgtcn
Agree00entUVQC_J017-TUkm'[O0158
WATER QUALITY COMBINED FINANCIAL ASSISTANCE AGREEMENT
BETWEEN THE STATE UFVV45H|NGTON DEPARTMENT OF ECOLOGY
AND
CITY OF TUKWILA
This is a binding Agreement entered into by and between the State of Washington, Department ofEcology, hereinafter
referred toas^ECOLOGY^and the City otTukwila, hereinafter the ''REC|P|ENT'tocarry out with the
provided funds, the activities described herein.��
GENERAL INFORMATION
Project Title:
Tota|Cost:
Total Eligible Cost:
Ecology Share:
Recipient Share:
The Effective Date of this Agreement is:
The Expiration Date ofthis Agreement nolater than:
Project Type:
StonnwaterOutfaUWater Quality Retrofit
Design
$287,5001X0
$287,508.00
$244,375.00
$43,125.00
July 1,ZU1O
June 30,2UI1
StormwaterFaci|ity
Project Short Description: (5UOcharacter limit, includes spaces)
This project will improve water quality in the Green-Duwamish River through the design of water quality treatment Best
Management Practices at four outfalls in the city of Tukwila. The design will focus on the removal of total suspended
solids (TSS), oil (total petroleum hydrocarbons), dissolved copper, dissolved zinc, and total phosphorus. The facilities will
also reduce flows to the Green-Duwamish River by increasing stormwater infiltration and/or providing stormwater
detention. Additional benefits ofthis project include (L|ST).
Project Long Description: (4`UU0character limit, includes spaces)
The project addresses the water quality of untreated stormwater runoff discharging into the Green-Duwamish River. The
Duvvamish River isclassified as CategoryS, 303(d)'|isted water body due to impairments from pH, temperature,
polychlorinated bipheny|s (PCBs), and other industrial pollutants. The EPA declared the river Superfund site and
23
Agreement No:
Project Title:
Recipient Name:
WVc-2017-Tuxni|-001 58
Stormwater Outfall Water Quality xctrofitomign
City orTukwila
Page zof 34
administers the clean-up efforts. The Green River is listed as impaired for dissolved oxygen and temperature and has a
Total Daily Maximum Load (TMDL) plan to address causes of the thermal pollution. The Green-Duwamish River is also
home to threatened Chinook salmon and bull trout, as well as other species of anadromous fish, resident trout and
other aquatic species.
The RECIPIENT has identified anumber ofstorm drain outfaUsthat discharge untreated stomnwatcrtothe Gneen'
DuwamishRker.OftheseoutfaUs, seven have been identified as candidate water quality retrofit project areas for
feasibility and alternatives analysis. The seven selected sites are representative of a number of other untreated basins
draining to the Green-Duwamish River; therefore, the findings of this analysis can be used as a template for cost
effective design and construction of future retrofits with similar conditions and challenges in the same area. These
challenges include flat topography with low -gradient pipes; outfalls within the tidal influence zone; and highly urbanized
area with potential utility conflicts.
The RECIPIENT will evaluate the seven outfaUareas and prioritize
runoff pollution levels within areas treated, cost, availability ofhght+of-wBased onthe findings
from the feasibility and alternatives analysis of the seven outfalls, the RECIPIEAT will complete 90-percenidesigns for a
minimum uffour outfaUsites.
Overall Goal: (l,0X]Ucharacter limit, includes spaces)
This project will help protect and restore water quality in Washington stonnwm1erimpacts from existing
infrastructure and development.
°
24
Agreement No:
Project Title:
Recipient Name:
WQC-2017-Tukwil-00158
Stormwaler Outfall Water Quality Retrofit Design
City of Tukwila
RECIPIENT INFORMATION
Organization Name: City of Tukwila — Public Works
Federal Tax ID: 91-6001519
DUNS Number: 010207504
Mailing Address: 6300 Southcenter Blvd
Tukwila, WA 98188
Physical Address: 6300 Southcenter Blvd, Suite 100
Tukwila, WA 98188
Organization Email: ryan.larson@tukwilawa.gov
Contacts
Project Manager
Billing Contact
Michael Perfetti
Habitat Project Manager
6300 Southcenter Blvd, Suite 100
Tukwila, WA 98188
Email: mike.perfetti@tukwila
Phone: (206) 433-7192
Gail Labanara
Public Works Analyg
600 Southcerter Blvd, Suite 100
Tukwila, WA 98188
Email: gaii.labanara@tukwilawa.gov
Phone: (206) 431.-3660
Page 3 of 34
Authorized
Signatory
Allan Eckberg
Mayor
6300 Southcenter Blvd, Suite 100
Tukwila, WA 98188
Email: allan.eckberg@tukwilawa.gov
Phone: (206) 433-1850
25
Agreement No:
Project Title:
Recipient Name:
*0c-2017-Tu**o-001 58
xmnnvxte,ouua|Water Quality Retrofit o,siuo
City of Tukwila
ECOLOGY INFORMATION
Mailing Address:
Physical Address:
Contacts
Department ofEcology
Water Quality
P0BOX 47600
Olympia, WA 98504-7600
Water Quality
30ODesmond Drive
Lacey, WA 98503
Page 4 ofm
Project
Manager
Cleo Neculae
3l9Ol601hAve SE
Bellevue, WA 98008-5452
Email: Cleo. Necu lae@ecy.wa.gov
�~
Financial
Manager
Layne Slone
PO Box 47600
Olympia, WA 98504-7600
Email: Layne.Slonee,,,ecy.wa.gov
Phone: 360-407-025
Technical
Advisor
Amanda Heye
POBox 476O0
Olympia, WA 98504-7600
Emai|:Amanda.Heye@ecy.vva.gov
Phone:360-4O7-6457
26
Agreement No:
Project Title:
Recipient Name:
WQC-2017-Tukwi l-00158
Stormwater Outfall Water Quality Retrofit Design
City of Tukwila
Page 5 of 34
RECIPIENT agrees to furnish the necessary personnel, equipment, materials, services, and otherwise do all
things necessary for or incidental to the performance of work as set forth in the Scope of Work.
RECIPIENT agrees to read, understand, and accept all information contained within this entire Agreement.
Furthermore, RECIPIENT acknowledges that they have reviewed the terms and conditions of this Agreement,
Scope of Work, attachments, all incorporated or referenced documents, as well as all applicable laws, statutes,
rules, regulations, and guidelines mentioned in this agreement.
This Agreement contains the entire understanding between the parties, and there are no other understandings
or representations other than as set forth, or incorporated by reference, herein.
This Agreement shall be subject to the written approval of Ecology's authorized representative and shall not be
binding until so approved.
The signatories to this Agreement represent that they have the authority
Washington State Department of Ec
Heather R. Bartlel
Water Quality
Program Manager
Late
g
o exeote this Agreement.
City of Tukwila
Allan Eckberg
Mayor
Date
Additional City/County Signatories Date
27
Agreement No:
Project Title:
Recipient Name:
SCOPE OF WORK
Task Number: l
W0c-2017-TuxwU-00158
ummwmz,ouuu\Water Quality Retrofit umi:o
cityocTukn.|u
Task Title: Grant and Loan Administration
Task Description:
Task Cost: $20,000.00
Page oof 34
A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration
Responsibilities include, but are not limited to: maintenance of project records; submittal of requests for
reimbursement and corresponding backup documentation; progress reports; an EAGL (Ecology Administration of Grants
and Loans) recipient closeout report; and a two -page Final Report (including, photos, if applicable). In the event that the
RECIPIENT elects to use a contractor to complete project elements, the RECIPIENT shall retain responsibility for the
",='='s"`""""='"so"o'`='""'
B. The RECIPIENT shall keep documentation that demonstrates the project is in compliance with applicable
procurement, contracting, and interlocal agreementrequirements; perm'Ifting requirements, including application for,
receipt of, and compliance with all required permits, licenses, easements, or property rights necessary for the project;
and submittal of required performance items. This clocu',lentation shall be made available to ECOLOGY upon request.
C. The RECIPIENT shall maintain ECOLOGY and maintain uo-k-datestaff contact
information inthe E4GLsystem. The RECIPIENT out,thisproject inaccordance with any completion dates
outlined in this Agreement.
Task Goal Statement:
Properly managed and fully documentedproject that meets ECOL0GY'sgrant and loan administrative requirements.
Task Expected Outcome:
* Timely and complete submittal of requests for reimbursement, quarterly progress reports, Recipient Closeout Report,
and two -page Outcome Summary Report.
* Properly maintained project documentation.
Recipient Task Coordinator: Michael Perfetti
Number
Description
28
Agreement No:
Project Title:
Recipient Name:
w0c-2017'Tu:*iu00158
swnv°ote,numu|Water Quality Retrofit Design
City orTukwila
1.1
Progress Reports that include descriptions ofwork
accomplished, project challenges, and changes inthe project
schedule. Submitted atleast quarterly in EAGL.
12
Recipient Closeout Report (EAGLForm).
13
Two -page draft and Final Outcome Summary Reports.
Page 7ofm
29
Agreement No:
Project Title:
Recipient Name:
woc-20/7-Tuxxu*158
smnowmu,outmo|Water Quality Retrofit Design
ckxmrukwi|^
SCOPE (]FWORK
Task Number: 2 Task Cost: S267,5O0.0O
Task Title: Design Plans and Specs, Environmental Review
Page 8of 34
Task Description:
The RECIPIENT shall ensure the following items are completed and provide the associated deliverables to ECOLOGY. The
RECIPIENT must approve all materials prior to submitting them to ECOLOGY for acceptance.
A. The RECIPIENT will coordinate the preparation and submittal of State Environmental Policy Act (SEPA)
documentation.
B. The responsible for | of, receipt of, and compliance with all requiredlocal, state, tribal and
federal permits, licenses, easements, or property rights necessary for the project.
C. The RECIPIENT will comply with Executive Order (05-05) culturaloesdources review requirements. To initiate
cultural resources review the RECIPIENT will:
l. Submit anECOLOGY Form, o/acultural completed byalicensed
archaeologist to ECOLOGY. All submitted materials must conforrn to the Washington State Standards for
Cultural Resource Reporting (UAHPFebruary
2. RECIPIENT will ensure that all
contractors and subcontractors have a copy ofthe completed |DP°prior toand while working on-sbe. An|DP
template may befound onthe ECOLOGY site.
Ground disturbing work(including completed prior toreceiving written notice tu
proceed from ECOLOGY shall not be eligiblefor reimbursement.
D. Projects must bedesigned inaccordance with the
Stormwater Management Manual for Eastern Washington, Stormmmter Management Manual for Western
Washington, or equivalent manuai Projectmust bereviewed and accepted inwriting byECOLOGY tobeeligible
for reimbursement.
The RECIPIENT will submit ofthe items listed below toECOLOGY for review. Reduce design figures
to 11x17 inches in size and ensure they are legible.
1. Design Report. For a complete list of required design report elements refer to the ECOLOGY website.
The RECIPIENT agrees to respond to ECOLOGY comments. The RECIPIENT must receive an Ecology Design
Report Acceptance Letter prior to proceeding to 90 Percent design. ,
3. 90 Percent Design Package. At minimum, this package must include 98percent plans, specifications,
engineer's opinion of cost which includes a schedule of eligible costs, and project construction schedule. For
current bid inserts and specifications refer tothe ECOLOGY vvebske.
The RECIPIENT agrees to respond to ECOLOGY comments. The RECIPIENT must receive an Ecology 90 Percent
Design Acceptance Letter prior to proceeding Final Design.
30
Agreement No: W0ca017'Tuvxu0158
Project Title: smmnxmu,outmxWater Quality Retrofit Design
Recipient Name: City of Tukwila
Page vof 34
Task Goal Statement:
The RECIPIENT will complete all design, environmental review, and permitting tasks and respond to ECOLOGY comments
inatimely manner.
Task Expected Outcome:
The project will meet the requirements set forth by the State Environmental Policy Act, cultural resource protection
requirements, ECOLOGY water quality facility design standards, and all other applicable federal, state, and local laws and
regulations.
Recipient Task Coordinator: Michael Perfetti
Design Plans and Specs, Environmental Review
Deliverables
Number
�
Description
Due Date
2.1
Copy of SEPA determination documentation, Upload to EAGL and notify
ECOLOGY when upload is complete.
2.2
Submit ECOLOGY 05-05/106 Form and any supplem"ental cultural resources
documentation including Cultural Resource surveys directly to the Ecology
Project Manager. Upload the Final Determination Letter to EAGL.
2.3
Inadvertent Discovery Plan. Upload to EAGL and notify ECOLOGY when upload
is complete.
2.4
Design Report. Upload to EAGL and notify ECOLOGY when upload is complete.
2.5
Responses to ECOLOGY Design Reportcomments. Upload to EAGL and notify
ECOLOGY when uploadJs'complete.
2.6
Ecology Design ReportAcceptance Letter. Upload to EAGIL and notify ECOLOGY
when upload is complete.
2.7
90 Percent Design Package. Upload to EAGL and notify ECOLOGY when upload
is complete.
2.8
Responses to ECOLOGY 90 Percent Design Plan comments. Upload to EAGL and
notify ECOLOGY when upload is complete.
2.9
Ecology 90 Percent Design Acceptance Letter. Upload to EAGL and notify
ECOLOGY when upload bcomplete.
2.10
List ofpermits acquired, and environmental review documents. Upload to
EAGLand notify ECOLOGY when upload iscomplete.
31
Agreement No:
Project Title:
Recipient Name:
wVc-2017-Tuk*.u00n8
ymrm"mrromm|Water Quality Retrofit Design
c`tymTu*w.|u
Funding Distribution
Funding Title: SF4P
Funding Type: Grant
Funding Effective Date: July 1,ZUI8
Funding Expiration Date: June 30,Z0Il
Funding Source: State —5tormwmter Financial Assistance Program EL3A
Recipient Match 96: 15
|nKind |ntedoca|AUovved: No
|n0ndOther Allowed: No
Is this Funding Distribution used to match a federal grant? No
Indirect Rate: max 30%
StmnnvvaierFinancial Assistance Program
Task Total
1.
Grant and Loan Administration
$20,000.00
l
Design Plans and Specs, Environmental Review
$267,500.00
Page loof 34
Funding Distribution Name
Recipient Match
Recipient Share
Ecology Share
Total
S6AP
125.00
$244,375.00
$287,500.00
32