HomeMy WebLinkAboutTIC 2018-09-10 COMPLETE AGENDA PACKETCity of Tukwila
Transportation and
Infrastructure Committee
❖ Thomas McLeod, Chair
❖ De'Sean Quinn
❖ Zak Idan
AGENDA
Distribution:
T. McLeod
D. Quinn
Z. Idan
V. Seal
D. Robertson
Mayor Ekberg
D. Cline
L. Humphrey
H. Hash
H. Ponnekanti
G. Labanara
B. Still
R. Turpin
A. Youn
Clerk File Copy
2 Extra
Place pkt pdf on Z:\Trans &
Infra Agendas
e-mail cover to: A. Le,
C. O'Flaherty, A. Youn,
D. Almberg, B. Saxton,
S. Norris, L. Humphrey, T.
McLeod
MONDAY, SEPTEMBER 10, 2018 — 5:30 PM
HAZELNUT CONFERENCE Room
(EAST ENTRANCE OF CITY HALL)
Item
Recommended Action
Page
1. PRESENTATIONS
2. BUSINESS AGENDA
a) 53rd Ave S (S 144th St to S 137th St)
a) Forward to 9/17/18 Regular
Pg. 1
Memorandum of Agreement — CenturyLink
Consent Agenda
b) Chinook Wind
b) Forward to 9/17/18 Regular
Pg. 15
Resolution for RCO Grant Application
Consent Agenda
c) Stormwater Quality Retrofit Project
c) Forward to 9/17/18 Regular
Pg. 21
Acceptance of Department of Ecology Grant
Consent Agenda
d) Riverton Creek Flapgate Removal Project
d) Forward to 9/17/18 Regular
Pg. 33
Contract 17-070, Amendment No. 2
Consent Agenda
e) 2017 Annual Small Drainage Program
e) Forward to 9/17/18 Regular
Pg. 41
Project Completion and Acceptance
Consent Agenda
f) 2018 Annual Small Drainage Program
f) Forward to 9/17/18 Regular
Pg. 45
Supplemental Agreement No. 1 for CM Services
Consent Agenda
g) TIB Retrofit Analysis
g) Information Only
Pg. 55
h) Traffic Calming
h) Information Only
Pg. 57
Residential Safety Improvements Priorities
3. SCATBd/RTC
4. MISCELLANEOUS
Project Updates — PW Bi-Weekly Summary 8/24/18
Pg. 61
5. ANNOUNCEMENTS
Future Agendas:
Next Scheduled Meeting: Monday, September 24, 2018
SThe City of Tukwila strives to accommodate individuals with disabilities.
Please contact the Public Works Department at 206-433-0179 for assistance.
Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFOR ATIONAL E ORANDU
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director /I -
BY: Ryan Larson, Senior Program Manager
CC: Mayor Allan Ekberg
DATE: September 7, 2018
SUBJECT: Residential Streets - 53rd Avenue South (S 144th St to S 137th St)
Project No. 99410301
Memorandum of Agreement - CenturyLink
ISSUE
Approve the Memorandum of Agreement with CenturyLink for construction cost sharing to
underground the CenturyLink Communications system as part of the 53rd Avenue South Project.
BACKGROUND
The 53rd Avenue South Project will construct roadway, drainage, sidewalks, illumination, water and
sewer upgrades, and undergrounding of overhead utilities between S 137th St and S 144th St. The
project design team worked with utility providers including CenturyLink to incorporate their system
requirements and design into the City's 53rd Avenue South Project. Negotiations between City staff
and CenturyLink resulted in the attached Memorandum of Agreement to cost share the
undergrounding portion of the project.
ANALYSIS
The costs for the City to install CenturyLink facilities as part of the City's roadway project will be
reimbursed by CenturyLink based on the different components of the system being installed.
CenturyLink will pay 25% of the joint utility trench and backfill costs based on a 25% utilization.
CenturyLink will reimburse the City for 50% of the communications trench shared with Comcast. The
City will install CenturyLink provided conduits and vaults within the joint utility trench and on private
property at no cost. CenturyLink will pay a prorated cost share for surveying and traffic control based
on their utilization cost percentage of the joint utility trench.
FINANCIAL IMPACT
The total CenturyLink cost share that will be reimbursed to the City is estimated to be $91,535.22,
including tax. The final cost share will be based on final bid quantities installed and any approved
changes. Both the City and CenturyLink benefit from the use of the joint utility trench to reduce
overall project costs and impacts that would have incurred if separate contractors were used.
RECOMMENDATION
Council is being asked to authorize the Mayor to execute the Memorandum of Agreement with
CenturyLink for the 53rd Avenue South Project and consider this item on the Consent Agenda at the
September 17, 2018 Regular Meeting.
Attachments: Memorandum of Agreement
Page 3, 2017 CIP
W:IPW Eng I PROJECTS lA- RW & RS Projects‘53rd Ave S (99110301)\DesigraltilitiesICenturyLinkITIC Info Memo - CenturyLink Agreementdocx
1
MEMORANDUM AGREEMENT
Between the City of Tukwila and CenturyLink
for the 53rd Avenue South —
(S 137th Street to S 144th)
THIS AGREEMENT ("Agreement"), is entered into between the City of Tukwila, a
Washington municipal corporation ("City" or "Tukwila"), and Qwest Corporation d/b/a
CenturyLink QC a Washington corporation ("CenturyLink").
RECITALS
WHEREAS, the City is making right-of-way improvements to 53rd Ave S. between S.
137th St. and S. 144th St. (the "Project"); and
WHEREAS, Tukwila has determined that its street improvement project is a public
project and will necessitate the relocation and new construction of CenturyLink utility
infrastructure ("Facilities"), including but not limited to conduit, fiber, copper, handholes,
manholes, and surface markers, located within the boundaries of the Project; and
WHEREAS, CenturyLink currently maintains and operates its utility infrastructure within
the 53rd Ave. S. public right-of-way; and
WHEREAS, CenturyLink acknowledges that Tukwila has given notice to CenturyLink
and Third -Party users of the necessity to remove existing aerial utility infrastructure along 53rd
Ave S.; and
WHEREAS, relocation requires trenching within the public right-of-way and the parties
recognize the efficiencies of entering into an agreement whereby one trench will be dug for all of
the parties to relocate their facilities; and
WHEREAS, CenturyLink and Tukwila intend for this Agreement to provide a process for
cooperation and coordination in the design, estimating, scheduling, construction, and payment
for, the utility undergrounding work in an efficient and cost-effective manner;
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein
contained and other good and valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, to facilitate construction of a joint trench, the parties agree as follows:
AGREEMENT
1. SCOPE OF WORK
JOINT TRENCH AGREEMENT— Page 1 of 11 (August 20, 2018)
(between City of Tukwila and CenturyLink Re: 53' Ave S. project)
2
The City has advertised for construction bids and entered into a contract with a
Contractor reasonably acceptable for the parties for the construction of a joint utility trench
which shall include CenturyLink Facilities, Comcast, and SCL power facilities. This joint utility
trench will be placed within the northbound lane of 53rd Ave. S. between S. 137th and S. 144th
St. in accordance with the Project plans.
2. CONTRACTOR REQUIREMENTS
The independent contractor hired solely by the City to perform the work outlined in
Section 1 shall be referred to as "the Contractor" in this Agreement. The Contractor, pursuant to
a contract with the City, shall, as more fully detailed below, excavate the trench and install
CenturyLink Facilities, Comcast, and SCL power facilities, accommodate and coordinate the
installation of CenturyLink Facilities, install the bedding material, backfill and compact the
trench, and perform any restoration required by the City, all to be performed in a good and
workmanlike manner consistent with industry standards. The City represents that any such
contract shall further require of Contractor that the work be conducted in conformity with (i) the
applicable procedures and requirements of the parties as described herein; (ii) all applicable laws,
ordinances and regulations of any governmental authority, and; (iii) all applicable terms and
provisions of the National Electric Safety Code, as may be amended, supplemented or replaced
from time to time, including but not limited to those pertaining to protection and separation of
conductors buried in earth.
3. RESPONSIBILITY OF THE PARTIES
A. Drawings. CenturyLink shall provide engineering drawings, specifications,
construction standards, estimated material quantities, and cost estimates to the City for the
underground relocation of CenturyLink's Facilities. The drawings shall show in detail the
location and elevation of the conduits, trench, and vaults, and shall include a general traffic
control plan for activities not associated with installation of Facilities within the Contractor -
controlled open trench area.
B. Installation. CenturyLink shall furnish its conduit for installation by the
Contractor in the City -provided trench and shall furnish and deliver to the site all vaults for
installation by the Contractor in a timely manner as outlined in subsection 3.D. CenturyLink
shall furnish and install, with CenturyLink's own contractor, the CenturyLink copper cabling.
CenturyLink shall schedule all deliveries and work so as not to delay the Contractor. All rights,
title and interest in CenturyLink Facilities and associated equipment shall at all times remain
with CenturyLink. Parties hereto acknowledge and agree that CenturyLink shall in no event be
required to remove its respective, affected and abandoned facilities, prior to completion of its
underground Facilities, in accordance with this Agreement, as long as said installation is
completed in conformity with this Agreement. The City, by entering into this Agreement, is
granting CenturyLink a license to occupy the joint trench and public right-of-way in which the
Facilities will be placed, in accordance with any applicable franchise agreement or equivalent
JOINT TRENCH AGREEMENT— Page 2 of 11 (August 20, 2018)
(between City of Tukwila and CenturyLink Re: 53' Ave S. project)
3
with the City, and the City shall reasonably grant any further amendment, permit, or other
permission necessary for CenturyLink Facilities to occupy the joint trench and public right-of-
way. If any third -party consent is required for the CenturyLink Facilities to be installed in or
occupy the joint trench and public right-of-way, the City shall reasonably cooperate with
CenturyLink in obtaining such consent, at the cost of the City.
C. Traffic Control. The Contractor shall perform all traffic control associated with
installation of Facilities within the Contractor -controlled open trench area. CenturyLink shall be
responsible for providing traffic control during installation of facilities not associated with or in
the Contractor -controlled open trench area.
D. CenturyLink Coordination. The Contractor will excavate for and place
CenturyLink Facilities, excluding CenturyLink copper cabling that CenturyLink's contractor is
installing, in the trench including bedding and backfill. CenturyLink shall reasonably maintain
continued coordination with the Contractor regarding the installation of CenturyLink's Facilities.
This coordination shall include but not be limited to the following:
1. Timing of when and where CenturyLink materials will be delivered on -site.
2. The Contractor shall provide CenturyLink weekly scheduling notifications.
3. CenturyLink shall coordinate closely with the Contractor to provide all
necessary materials required for installation of the CenturyLink Facilities in a timely manner.
E. Surveys. The City will provide the survey for the location of the trench and
vaults.
4. COMPENSATION
A. Trench costs. CenturyLink agrees to pay the City a reasonable portion of the
trench costs, including trench bedding and backfill, commensurate with its proportionate share of
trench usage as shown in Exhibit A attached hereto and incorporated by this reference.
Preliminary costs are estimated based on the Contractor bid amount and shown in Exhibit A.
Trench costs will be finalized after completion of construction to account for actual trench costs.
Notwithstanding any other term or condition of this Agreement, the total trench costs to be
allocated to CenturyLink shall not increase by more than 10% of the estimated trench costs
allocated to CenturyLink in Exhibit A.
B. Survey. CenturyLink agrees to pay the reasonable costs for the City surveyor's
time to provide vault locations and elevations and any other survey that may be required to locate
and place CenturyLink Facilities.
JOINT TRENCH AGREEMENT— Page 3 of 11 (August 20, 2018)
(between City of Tukwila and CenturyLink Re: 53' Ave S. project)
4
C. Traffic Control. CenturyLink agrees to pay the City a proportionate share of
traffic control costs related to the Contractor -controlled open trench areas where CenturyLink
Facilities are present. The proportionate share shall be based on trench usage as shown in
Exhibit A. Notwithstanding any other term or condition of this Agreement, the total traffic
control costs to be allocated to CenturyLink shall not increase by more than 10% of the
proportionate share of traffic control costs allocated to CenturyLink in Exhibit A. CenturyLink
shall be responsible to pay for all traffic control, if any, during the installation of CenturyLink
Facilities if such traffic control costs are not associated with the Contractor -controlled open
trench area.
D. Additional Expenses. CenturyLink agrees to pay its proportionate share of
additional expenses reasonably incurred due to all CenturyLink's approved change requests
requiring additional trench depth or width and for unforeseen conditions, including but not
limited to dewatering for ground water. CenturyLink will not pay for any share of additional
expenses incurred due solely to approved change requests from other third -parties, private
utilities, and/or the City. Notwithstanding any other term or condition of this Agreement, the
total additional costs to be allocated to CenturyLink shall not exceed $10,000.00 without mutual
consent of the parties.
E. Facilities. CenturyLink agrees to pay for the installation of its Facilities
separately and in addition to any trench costs discussed above; notwithstanding, the City and
CenturyLink agree that CenturyLink shall procure and install, through CenturyLink's own
contractor, CenturyLink's copper cabling. These Facility installation costs shall be preliminarily
determined from the bid price accepted by the City. Notwithstanding any other tem]. or condition
of this Agreement, the total Facility installation costs to be allocated to CenturyLink shall not
increase by more than 10% of the total Facility installation costs allocated to CenturyLink in
Exhibit A.
F. Invoice. CenturyLink agrees to pay the City within sixty (60) days of being
invoiced by the City for amounts which CenturyLink has agreed to pay under this Agreement.
G. Defective or Unauthorized Work. CenturyLink reserves the right to withhold
payment from the City or any other party for any defective or unauthorized work performed by
the Contractor or any other part on the Project. Defective or unauthorized work includes,
without limitation: work and materials that do not conform to the requirements of this Agreement
or the reasonable requirements of CenturyLink and extra work and materials furnished without
CenturyLink's approval. If for any reason it is necessary to satisfactorily complete any portion
of the work, CenturyLink may complete the work using its own means at its expense.
5. CHANGES.
CenturyLink shall submit any changes requested to be performed by the Contractor to the
City. The City shall submit such requests to the Contractor, obtain the estimated costs from the
JOINT TRENCH AGREEMENT— Page 4 of 11 (August 20, 2018)
(between City of Tukwila and CenturyLink Re: 53' Ave S. project)
5
Contractor to perform the work, and notify CenturyLink of the costs. CenturyLink shall then
have five (5) business days from the time it receives the costs from the City, within which to
respond in writing or electronic mail. If CenturyLink chooses not to accept the Contractor's
price, then this work shall only be perfoitned by CenturyLink according to a mutually agreed
upon schedule with the Contractor so as not to cause unreasonable delay to the Contractor.
6. INDEMNIFICATION; LIENS AND ENCUMBRANCES.
Each CenturyLink and the City shall defend, indemnify and hold the other party, their
officers, officials, employees and agents harmless from any and all claims, injuries, damages,
losses or suits including all legal costs and attorneys' fees, arising out of or in connection with
the parties' respective performance of this Agreement or to the extent arising out of or resulting
from the negligence or willful misconduct of either the City or CenturyLink or their respective
agents, employees, officers, officials, directors, contractors or subcontractors. Notwithstanding
any other terms or conditions of this Agreement, the indemnification obligations in this
Agreement shall not be applicable to any claims to the extent caused by the negligence or willful
misconduct of an indemnified party or their respective agents, employees, officers, officials,
directors, contractors or subcontractors. Notwithstanding any other provision of this Agreement
to the contrary, neither party shall be liable to the other party for any special, incidental, indirect,
punitive or consequential damages.
Further, should a court of competent jurisdiction determine that this Agreement is subject
to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to
persons or damages to property caused by or resulting from the concurrent negligence of the
parties, their respective agents, employees, officers, officials, directors, contractors or
subcontractors, a CenturyLink's or the City's liability hereunder shall be only to the extent of the
each's negligence. It is further specifically and expressly understood that the indemnification
provided herein constitutes the parties' waiver of immunity under Industrial Insurance, Title 51
RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated
by the parties. The provisions of this Section 6 shall survive the expiration or termination of this
Agreement.
No party, directly or indirectly, shall create or impose any lien based upon work or
materials provided for or on behalf of a respective party on the property of another, or on the
rights or title relating thereto, or any interest therein, or in this Agreement. Each party, subject to
each party's right to contest such a lien in good faith, shall promptly, at its own expense, take
such action as may be necessary to duly discharge any lien created by it on the property of
another based upon work or materials provided for or on behalf of a respective party.
7. INSURANCE.
JOINT TRENCH AGREEMENT— Page 5 of 11 (August 20, 2018)
(between City of Tukwila and CenturyLink Re: 53' Ave S. project)
6
The City, in its separate agreement with the Contractor, shall require that the Contractor
shall maintain in full force and effect at its own cost insurance of the types and in the amounts
described below against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work by the Contractor, its agents,
representative, employees, sub consultants or subcontractors:
A. Commercial General Liability insurance with limits of no less than three million dollars
($3,000,000.00) per occurrence and three million dollars ($3,000,000.00) general
aggregate. Coverage shall be at least as broad as that provided by ISO CG 00 01 1/96 or
its equivalent and include severability of interests. Coverage shall include, but not be
limited to: blanket insurable contractual, Products/Completed operations/broad form
property damage; explosion, collapse and underground (XCU); and employers liability.
Such insurance shall name CenturyLink, the City, its officers, officials and employees as
additional insureds per ISO CG 2026 or its equivalent. There shall be a waiver of
subrogation and rights of recovery against CenturyLink, the City, its officers, officials
and employees. Coverage shall apply as to claims between insureds on the policy, if
applicable. Coverage may take the form of a primary layer and a secondary or umbrella
layer, but the combination of layers must equal $3,000,000 at a minimum.
B. Commercial Automobile Liability insurance with minimum combined single limits of
one million dollars ($1,000,000.00) each occurrence with respect to each of Contractor's
owned, hired and non -owned vehicles assigned to or used in the operation of this contract
in the City. The policy shall contain a severability of interests' provision.
C. The insurance shall not be canceled or materially changed so as to be out of compliance
with these requirements without thirty (30) days' written notice first provided to the City
and CenturyLink, via certified mail, and ten (10) days' notice for nonpayment of
premium. If the insurance is canceled or materially altered so as to be out of compliance
with the requirements of this subsection within the term of this contract, Contractor shall
provide a replacement policy. City shall require that the Contractor agrees to maintain
continuous uninterrupted insurance coverage, in at least the amounts required, for the
duration of the Contractor's work on the Project.
Deductibles / Certificate of Insurance
Any deductible of the policies shall not in any way limit Contractor's liability to the City and
CenturyLink.
A. Endorsements.
(1) All policies shall contain, or shall be endorsed so that:
(a) CenturyLink, the City, its officers, officials, boards, commissions,
employees and agents are to be covered as, and have the rights of,
JOINT TRENCH AGREEMENT— Page 6 of 11 (August 20, 2018)
(between City of Tukwila and CenturyLink Re: 53' Ave S. project)
7
additional insureds with respect to liability arising out of activities
perfoinied by, or on behalf of, Contractor under the contract between the
City and the Contractor;
(b) Contractor's insurance coverage shall be primary insurance with respect
to CenturyLink, the City, its officers, officials, boards, commissions,
employees and agents. Any insurance or self-insurance maintained by
CenturyLink, the City, its officers, officials, boards, commissions,
employees and agents shall be in excess of the Contractor's insurance
and shall not contribute to it; and
(c) Contractor's insurance shall apply separately to each insured against
whom a claim is made or lawsuit is brought, except with respect to the
limits of the insurer's liability.
B. Acceptability of Insurers. The insurance obtained by Contractor shall be placed with
insurers with a Best's rating of no less than "A VII."
C. Verification of Coverage. The Contractor shall furnish CenturyLink and the City with
certificates of insurance and endorsements or a copy of the page of the policy reflecting
blanket additional insured status. The certificates and endorsements for each insurance
policy are to be signed by a Person authorized by that insurer to bind coverage on its
behalf. The certificates and endorsements for each insurance policy are to be on standard
forms or such forms as are consistent with standard industry practices.
8. FRANCHISE AGREEMENT.
The City and CenturyLink agree that as to future projects outside of the scope of this
Agreement, by entering into this Agreement neither party has waived any rights it may have
under any existing franchise agreement between the City and CenturyLink or provided by law,
and the City and CenturyLink expressly herein reserve such rights.
9. MISCELLANEOUS.
A. Compliance with Laws. The parties shall comply with all federal, state and local
laws, rules and regulations throughout every aspect in the perfoiniance of this Agreement.
B. Nonwaiver of Breach. The failure of a party to insist upon strict performance of
any of the terms and rights contained herein, or to exercise any option herein conferred in one or
more instances, shall not be constructed to be a waiver or relinquishment of those te, ins and
rights and they shall remain in full force and effect.
C. Governing Law. This Agreement shall be governed and construed in accordance
with the laws of the State of Washington. If any dispute arises between the parties under any of
JOINT TRENCH AGREEMENT— Page 7 of 11 (August 20, 2018)
(between City of Tukwila and CenturyLink Re: 53' Ave S. project)
8
the provisions of this Agreement, resolution of that dispute shall be available in the Federal
Court local to King County, Washington, and if subject matter jurisdiction does not exist, then in
the King County Superior Court, King County, Washington.
D. Attorney's Fees. To the extent not inconsistent with RCW 39.04.240, in any
claim or lawsuit for damages arising from the parties' perfoiinance of this Agreement, each party
shall be responsible for payment of its own legal costs and attorney's fees incurred in defending
or bringing such claim or lawsuit; however, nothing in this subsection shall limit a party's right
to indemnification under Section 6 of this Agreement.
E. Written Notice. All communications regarding this Agreement shall be sent, via
certified mail, postage prepaid, to the parties at the addresses listed on the signature page of this
Agreement, unless otherwise notified. Any written notice shall become effective upon delivery
or refusal.
F. Modification. No waiver, alteration, or modification of any of the provisions of
this Agreement shall be binding unless in writing and signed by a duly authorized representative
of each of the affected parties.
G. Severability. If any teiiii, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any other
provisions hereof and all other provisions shall remain fully enforceable. The provisions of this
Agreement, which by their sense and context are reasonably intended to survive the completion,
expiration or cancellation of this Agreement, shall survive termination of this Agreement.
H. Relationship. It is understood and agreed that no agency, employment, joint
venture, co -employer or partnership is created by this Agreement. Further, it is understood and
agreed that no agency, employment, joint venture, co -employer, owner/contractor,
client/contractor, or partnership is created between CenturyLink and the Contractor or any of the
Contractor's employees, subcontractors, or agents by this Agreement. No party hereto shall (i)
have the power or authority to act for another in any manner to create obligations or debts which
would be binding upon another; and (ii) be responsible for any obligation or expense whatsoever
of another.
I. Force Majeure. Parties to this Agreement shall not be deemed to be in breach of
this Agreement if unable to perform their respective obligations hereunder as a result of the
occurrence of an event of "force majeure," which shall include, but not be limited to, acts of
God, acts of the government of the United States or of any state or third -party political
subdivision thereof, strikes, civil riots or disturbances, fire, floods, explosions, earthquakes,
wind, stoiiiis, hurricanes, lightning or other similar catastrophes or other causes beyond the
parties' reasonable control. The scope of events of force majeure shall not extend to payment of
money owed hereunder.
JOINT TRENCH AGREEMENT— Page 8 of 11 (August 20, 2018)
(between City of Tukwila and CenturyLink Re: 53' Ave S. project)
9
H. Assignment. Neither party shall assign any portion of its duties contemplated by
this Agreement without the written consent of the other party.
I. Record Keeping and Reporting. Each party shall maintain accounts and records,
including personnel, property, financial and programmatic records which sufficiently and
properly reflect all direct and indirect costs of any nature expended and services performed in the
performance of this Agreement and other such records as may be deemed necessary by the City
or CenturyLink to ensure the performance of this Agreement. These records shall be maintained
for a period of seven (7) years after termination hereof unless permission to destroy them is
granted by the office of the archivist in accordance with RCW Chapter 40.14.
J. Audits and Inspections. Subject to the parties and any auditor or agent of a party
entering into a commercially reasonable non -disclosure agreement, the records and documents
with respect to all matters covered by this Agreement shall be subject at all times to inspection,
review or audit by law during the performance of this Agreement, further subject to any and all
applicable privacy laws including 47 USC § 222.
K. Entire Agreement. The written provisions and teams of this Agreement, together
with any attached Exhibits, supersede all prior verbal statements by any representative of the
City or CenturyLink with regard to the Project, and those statements shall not be construed as
forming a part of or altering in any manner this Agreement. This Agreement and any attached
Exhibits contain the entire Agreement between the parties with regard to the Project. Should any
language in any Exhibit to this Agreement conflict with any language contained in this
Agreement, the terms of this Agreement shall prevail.
JOINT TRENCH AGREEMENT— Page 9 of 11 (August 20, 2018)
(between City of Tukwila and CenturyLink Re: 53' Ave S. project)
10
IN WITNESS WHEREOF, the parties below have executed this Agreement.
CENTURYLINK QC
Print Name:
Title:
DATE
NOTICES TO BE SENT TO:
CenturyLink QC
CenturyLink
1208 NE 64`h St Rm 401, Seattle, WA 98115
Attn: Tung Lee 4th Floor
(206) 641-3447 (Desk)
(425) 641-6622 (Cell)
tungele@centurylink.conm
With a copy to:
CenturyLink
Mike Austin
Attention: Mike Austin Seattle Mgr.
1550 NEWPORT WAY NW
ISSAQUAH WA 98027
CITY OF TUKWILA
Print Name:
Title:
DATE
NOTICES TO BE SENT TO:
CITY OF TUKWILA
City of Tukwila Public Works
6300 Southcenter Blvd, Suite 100
Tukwila, WA 98188
Attn: Steve Carstens
(206) 431-2446 (Desk)
(206) 433-0179 (Office)
APPROVED AS TO FORM:
Tukwila City Attorney
JOINT TRENCH AGREEMENT— Page 10 of 11 (August 20, 2018)
(between City of Tukwila and CenturyLink Re: 53' Ave S. project)
11
EXHIBIT A - Centurylink Cost Share
Bid Tab 2/13/18 - SCI Infrastructure
Schedule A- (CENTURYLINK ITEMS)
Joint Trench Agreement, Page 11 of 11
Item Section
Description
Oh/ Unit
Price
Total
CenturyLink
Created: KPG - 3/26/18 (KA)
53rd Ave S Project
Corkpiensation Responsibility
A2
1-05
Roadway Sumeying
10
345 00000
545 00000
81,254.51
Highlighted Green Items/ Total Pi °Jed Cost
.410
1-10
Palest Temporary Traffic Control
LE
5300,00C 00
9300,000 00
5E36E09
Highlighted Green Items/ Total Pi °Jed Cost
Item Section
Total Project SCI Cost = $ 5,953,249.60
Schedule C - Joint Utility Trench Duct Bank (CENTURYLINK ITEMS)
Description Qty Unit Price
Total
59 62007 Sch A SubToral
$9,62 0,g7 Sch A Total
Centurylink
Compensation Responsibility
Cl
1-04
Unexpected Site Changes
1
EST
92500000
525,00000
Only if required for approved CTL CO's
C3
8-31
Unsuitable F Excavation andl. tnul
230
CY
527.50
99,32.5.00
Only if required during CTL owned
equipment installation
C4
8-31
Stranature Excavation Class 8 adt ban] for ',Vat Utility Tres
4330
CY
538.00
9194,540 00
ERVNAgiz,„,
50% SC125% CTL, 25% Comcast
1'
8-31
Shoeng or Extra Excavation Class B For Joint Utility Tminsti
20600
SF
91.00
520„500 00
ginu3%
50% SC125% CTL, 25% Comcast
C6
8-31
Joist Laity Trerah Pipe Zone Be 11 Incl. Haul - Communications
320
CY
537.00
511„840 00
Ralmvx
50% CTL, 5011 (uncut
C7
8-31
ad% Tressh Eaukfill, Ind. Haul - COmmuW,atiQ115
1200
CY
937.00
5,700000
A ,,
5,0% C71, 50% Conan.st
C8
8-31
Cmshed Svinface Base Cod's. - Sle uctams
430
TON
535.00
515,050 00
ilingiglig#03
50% SC la. 25% CTL, 25% Comcast
C13
8-31
Resonation pliantly Confficts For Joint Utility Ttensh
1
EST
925.00000
525.00000
Only if required for approved CTL CO's
C21
8-31
Instal Conduit, 2 in. Dims. - CENTLIRYLINK
2200
IF
$5-25
magrown
CTL Furnish /Clity of Tukwila Install
C22
8-31
Instal Conduit, 4 In Dims. - CENTLIRYLINK
7400
LE
$7-3°
linalliAMPIN%1
CTL Furnish /Clity of Tukwila Install
C26
8-31
Conduit Rises - CENTORYINN
7
EA
Ii8'.°Llll
PRAMATER
Cfl Furnish fCity ot Tukwila Instail
C28
8-31
Core Dalli Exffiting Vault - CENTUR SUNK
2
EA
5415,00
lintilleillP nillgn
C11 Furnish /City al Tukwila Install
234
8031
Indian Utility Sanas, CENTLRYLINK 264-TA Vault
1
EA
$311a°
ROMARM92an
CTL Furnish /City of Tukwila Install
C35
8-31
Instal Unity Stinature, CENTORYLINK Pedestal
11
EA
$2 00.0,3
mtalgAMMEN
CTL Furnish /Clity of Tukwila Install
C36
8-31
Instal Unity Stinature, CENTORYLINK 407-TA Vault
6
EA
53300i,
lffingliltiMMtiffiliiii
CTL Furnish /Clity of Tukwila Install
C37
8-31
Instal Unity Stinature, CENTORYLINK 3048 Vault
5
EA
$43 0 a)
(MAL PAM
(-11 Furnish /City al Tukwila Install
C38
8-31
Instal Unity Stinature, CENTORYLINK 1730 Hand Hole
1
EA
543000
inintiffin ANN
CIL Furnish /City al Tukwila Install
238
8-31
Instan Utility .9-Mature, CENTLRYLINK „bib" Vault
1
EA
$43° °K
DiNSIMPPOMR
CTL Furnish /City of Tukwila Instail
C49
8-33
Instal Conduit, 2 in. Dims. - CENTURYLINK Private Sentae
1E00
IF
97.30
filiafitiMOM
CTL Furnish /Clity of Tukwila Install
JUT TRENCH SECTION BREAKDOWN
BItCa
1744.67,50 Sch C Subrotal
Washington State Sales Tax (10%1 87,448075
$81,914.25 Sch C Total
Grand Total $91,535.22 Tukwila will invoice CTL this amount)
aftcr
.ratAxlmn Zna AT5t,
Assumption% All work abave within ROW except Bid
Item C48. Ali service conversion trenching and conduit
installation are City Responsibility outside ROW.
Centurylink tesponsible tot pulling theta cable „hook-
ups, conn.ections, and Tean aval of existing equipment
in and outside of ROW.
JOINT TRENCH AGREEMENT— Page 11 of 11 (August 20, 2018)
(between City of Tukwila and CentutyLink Re: 53' Ave S. project)
12
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
PROJECT:
JUSTIFICATION:
STATUS:
MAINT. IMPACT:
2017 to 2022
53rdAve S(S137thSt'S144thSt) Project No. 99110301
Design and construct urban residential street improvements that include curb, gutter, sidewalk, undergrounding,
and illumination. Street will coordinate with Water $1.1 m, Sewer $185k, and Surface Water $920k CIP projects.
Provide pedestrian and vehicle safety, drainage, and neighborhood revitalization.
Undergrounding is included at this time.
Reduce pavement, shoulder, and drainage work.
State TlBgrant for $2.14Mfor roadway and drainage. See additional pagesinEnterprise funds under
53ndAve SProjects. Seattle City Light isnow negotiating oO0/4Ounderground split and unde,grounuimg
numto have been added to project. Bond for $2million.
F|N8moNL
Through Eadmumu
EXPENSES
Design
OO
107
3
133
Land(R/W)
2
98
100
Conat. MgmL
*35
435
870
Construction
1.050
1`050
2.100
Undergrounding
1.125
1.125
2.250
TOTAL EXPENSES
oa
205
3.613
2,610
u
o
n
o
o
5.513
FUND SOURCES
Ub|itieoW/S/SVVM
25
25
Awarded T|BGrant
900
900
Remainder ofgrant inGm0N
1.800
Seattle City Light
875
675
1.350
Bond
1.000
1.000
2.000
CityOpe,. Revenue
68
205
38
35
O
0
0
0
O
338
TOTAL SOURCES
ns
cos
2.613
2.610
n
o
n
n
o
5.513
Project Location
amT'oo2oCapital Improvement Program
3
13
14
Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFOR ATIONAL E ORANDU
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director ////-
BY: Mike Perfetti, Habitat Project Manager
CC: Mayor Ekberg
DATE: September 7, 2017
SUBJECT: Surface Water Funds - Chinook Wind
Project No. 91441202
Resolution for RCO Grant Application
ISSUE
Approve a Resolution to the State of Washington Recreation and Conservation Office (RCO) for a grant
application for the Chinook Wind Project.
BACKGROUND
King County acquired the Chinook Wind site in 2015 and is currently developing the habitat restoration
component through their in -lieu fee mitigation program. The City of Tukwila, per City Resolution No. 1856, will
accept ownership of the Chinook Wind property in the future. As such, the City desires to develop public use
and maintenance access to Chinook Wind, including a trail, trailhead parking, site furnishings, and signage.
DISCUSSION
The City authorized the submittal of a grant application to the RCO in May 2018 (RCO ALEA grant #18-2023).
The RCO requires the applicant submit an Application Authorization Form in the form of a City Resolution.
Note that this resolution also includes authorization to submit a Parks acquisition grant to RCO and the
Community Development and Neighborhoods Committee is being briefed on that project.
FISCAL IMPACT
The RCO grant application total is $314,400 and requires a 50% City match, or $157,200. The funds that the
City received from the Conservation Futures Tax program cannot be applied as match since it was expended
on the Chinook Wind acquisition. City match will come from budgeted Surface Water funds or other grant
sources, if possible.
Grant
RCO Grant
City match
Total amount
2019 ALEA grant
$ 157,200
$157,200
$314,400
RECOMMENDATION
Council is being asked to approve the Resolution authorizing the submission of a grant funding request of
$314,400.00 and consider this item on the Consent Agenda at the September 17, 2018 Regular Meeting.
Attachments: Draft Resolution
Page 96, Proposed 2019-2024 CIP
RIM Eng I PROJECTSIA- DR Projects \Chinook Wind (91441202)Grants I 2018 RCO_ALEMInfo Memo_Chinook Wind_2019 RCO Grant Resolution_082418g1sm.docx
15
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, AUTHORIZING SUBMISSION OF
�� TANCE FOR
AND AN
FOR A
THE
rROVIDED
6-13, AND
AN APPLICATION FOR GRANT FUNDING
THE CHINOOK WIND PROJECT (#9
APPLICATION FOR GRANT FUNDING
PARK ACQUISITION PROJECT
RECREATION AND CONSERVAT
IN RCW 79.105.150, RCW 79
OTHER APPLICABLE AUTH
WHEREAS, under the provisio
(ALEA), RCW 79.105.150, state
cost of the Chinook Wind projec
WHEREAS, under the
Program's Outdoor Recr
assistance is request
shoreline park at So
WHEREAS, thi
interest to complete
develop a shoreline pa
described in the applicatio
'Lands Enhancement Account
equested to aid in financing the
Washington Wildlife and Recreation
79A.15.030 and WAC 286, state grant
fig the cost of acquiring and developing a
e Green-Duwamish River; and
the City of Tukwila considers it in the best public
Wind capital improvement project, and acquire and
South 116th Street at the Green-Duwamish River as
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The Director of Parks and Recreation, Rick Still, and the Habitat Project
Manager, Mike Perfetti, are authorized to make formal applications to the Recreation
and Conservation Office for grant funding assistance for the two aforementioned
projects.
Section 2. The City of Tukwila has reviewed the sample project agreement on the
Washington State Recreation and Conservation Office's Web site (at
www.rco.wa.gov/documents/manuals&forms/SampleProjAgreement.pdf) and authorizes
the Mayor to enter into such a project agreement, if funding is awarded. The City
Council understands and acknowledges that the project agreement will contain the
W:\Word Processing\Resolutions\Grant funding application -Chinook Wind & park acq at 116th 8-7-18
MP:bjs
Page 1 of 3
16
indemnification (applicable to any sponsor) and waiver of sovereign immunity
(applicable to Tribes) and other terms and conditions that are contained in the sample
project agreement, and that the sample project agreement may be revised periodically
by the Recreation and Conservation Office. The City Council recognizes that such
changes might occur prior to the authorized representative signing the actual project
agreement, and accepts the responsibility and the presumption that the authorized
representative shall have conferred with them as to any such changes before he/she
executes the project agreement on behalf of the City of Tukwila and so executes with
their authorization.
Section 3. Any grant funding assistance received will be used for only direct
eligible and allowable costs that are reasonable and necessary to implement the
project(s) referenced above.
Section 4. The City of Tukwila expects their matchin
be derived from City of Tukwila funds and possibly
requirements of WAC 286-13-045. In addition, the C.
responsible for supporting all non -cash commitme,
materialize.
Section 5. The City Council acknowle
managed by the Recreation and Consery
Office will pay the City on only a reimb
advance payment. It is understood t
request payment from the Recreati
allowable costs and has paid the
determine an amount of retai
The Recreation and Cons
circumstances, pursuan
Reimbursements.
Section 6.
renovated, enhance
and Conservation Fun
the general public unless
hare of project funding will
ources and meets the
derstands the City is
act should they not
receives grant funds
eation and Conservation
ept for a specially approved
asis" means the City will only
Office after it incurs eligible and
and Conservation Office may also
amount until the project is complete.
approve advance payments in limited
and the policy outlined in Manual 8,
a acknowledges that any property developed,
rough grant funding assistance from the Recreation
ust be reasonably maintained and made available to
restrictions have been agreed to by the Recreation and
Conservation Office Director or the Recreation and Conservation Funding Board.
Section 7. The City of Tukwila acknowledges that any property developed,
renovated, enhanced, or restored with grant funding assistance from the Recreation and
Conservation Funding Board must be dedicated for public purposes and be retained
and maintained for perpetuity unless otherwise provided and agreed to by our
organization and the Recreation and Conservation Funding Board.
Section 8. This application authorization becomes part of the formal applications to
the Recreation and Conservation Office for grant funding assistance for the two
aforementioned projects.
W:\Word Processing\Resolutions\Grant funding application -Chinook Wind & park acq at 116th 8-7-18
MP:bjs
Page 2 of 3
17
Section 9. The City Council of the City of Tukwila certifies that this application
authorization was properly and lawfully adopted following the requirements of the City of
Tukwila and applicable laws and policies and that the person signing as authorized
representative is duly authorized to do so.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2018.
ATTEST/AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Rachel B. Turpin, City Attorney
Verna Seal, Council President
Filed with z`; z'y Clerk:
Passez s {; 3 ` Council:
Res
W:\Word Processing\Resolutions\Grant funding application -Chinook Wind & park acq at 116th 8-7-18
MP:bjs
Page 3 of 3
18
CITY OFTUKW/LA CAPITAL PROJECT SUMMARY
2019 to 2024
PROJECT: Chinook Wind Project No. 91441202
DESCRIPTION: King County purchased site and will restore it as a salmon estuary and passive park in partnership
with the City.
The VVR|AoSalmon Recovery Plan recommends creating 2O'ocreonfoff-channel habitat within the
JUSTIFICATION: Do*aminhTransition Zone and lists this section ofthe .river eacritical habitat for salmon recovery
within the Grnen/DuwamiohWatershed.
STATUS:Pmpe�ypurchased and site cleared byKing County in2O15using King ConnemaUonFutures and
King County Mitigation Bank, Site planned tobnturned over toTukwila.
MAINT.|MPACT: Passive park will require additional maintenance and will include DuwomishGardens.
Grant funding for construction is from the KC Mitigation Bank. City applied for State RCO grant of $138k
for trail & parking.
FINANCIAL Through Estimated
(in $0U0's)
EXPENSES
Design
7
9
75
25
116
Land(RAN)
52
125
177
Monitoring
15
15
15
15
15
15
15
105
Conot. MgmL
20
20
Construction
275
275
TOTALEXPENSES
59
9
315
335
15
is
15
15
15
693
FUND SOURCES
Awarded Grant
138
138
Proposed Grant
50
137
187
Mitigation Actual
0
Mitigation Expected
O
City Oper.Revenue
59
9
165
60
15
15
15,
15
15
808
TOTAL SOURCES
so
9
215
335
15
15
15
15
15
693
Pro
Location
2019 - 2024Capital Improvement Program
20
Alan Ekberg, Mayor
"
•
Public Works Department - Henry Hash, Director
INFORMATIONAL
E
ORANDU
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director ,././/.
BY: Mike Perfetti, Habitat Project Manager
CC: Mayor Ekberg
DATE: September 7, 2018
SUBJECT: Surface Water Fund - Stormwater Quality Retrofit Protect
Project No. 91241202
Acceptance of Department of Ecology Grant
ISSUE
Authorize the Mayor to sign a grant agreement with the State of Washington through the
Department of Ecology (DOE).
BACKGROUND
The Stormwater Quality Retrofit Program is intended to improve the quality of stormwater
discharged from City -operated stormwater facilities. Improving water quality positively affects
human health and aquatic habitat for species such as the ESA -listed Puget Sound chinook salmon.
This project will select seven candidate sites for water quality retrofits and advance up to four
prioritized projects to 90% design.
DISCUSSION
In October 2015 the City applied to DOE's Water Quality Financial Assistance (SFY 2017) grant
program in the amount of $287,500.00, including the required match. In July 2018, after a lengthy
delay in the State capital budget process, the grant was awarded to the City. The DOE grant
agreement is in draft form.
FISCAL IMPACT
There is a 1 5 % City match required for the RCO SRFB grant. The City match will come from
surface water utility revenue with $115,000.00 currently budgeted in 2019.
Grant RCO Award
City Match
Total
2017 WQFA $244,375.00 $43,125.00 $287,500.00
RECOMMENDATION
Council is being asked to authorize the Mayor to accept the Washington State Department of
Ecology's grant funding in the amount of $287,500.00 for the Stormwater Quality Retrofit Project and
consider this item on the Consent Agenda at the September 17, 2018 Regular Meeting.
Attachments: Pg. 89, Proposed 2019-2024 CIP
Draft Financial Assistance Agreement
W:\PW Eng \ PROJECTS \A- DR Projects \Storm Water Quality Retrofit (91241202)\Grants Info Memo_WQRP_DOE grant accept_082418g1sm.docx
21
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
PROJECT: Storm Water Quality Retrofit Program Project No. 81241202
DESCRIPTION: Provide, design, and install water quality testing and improvements at selected drainage locations.
JUSTIFICATION: Most surface water isdischarged directly toreceiving water bodies untreated.
STATUS: Water quality was added VoInterurban Ave Gin2O15and b3ndAve Gin2O18.
K8AJNT.|K8PACT: Expected toincrease maintenance.
COMMENT: Combine with other CIP projects for design and construction, where feasible.
FINANCIAL Through Estimated
2017 200 3019
EXPENSES
Design
1
299
20
20
20
20
20
20
420
Lond(RfW)
O
Const. MgmL
15
15
15
15
15
15
15
105
Construction
45
80
2,000
80
80
OO
OO
2.445
TOTALEXPENSES
1
V
359
115
3,055
115
115
115
115
2,970
FUND SOURCES
Awarded Grant
244
244
Proposed Grant
1.025
1.625
Mitigation Actual
O
Mitigation Expected
Q
Utility Revenue
1
O
115
115
410
115
115
115
115
1.101
TOTAL SOURCES
1
U
359
115
2,035
115
115
115
115
2,970
Project Location:
Entire System
89
22
Agreement No:
Project Title!
Recipient Name:
*0c-2017-Tu:nu001 58
SmrmwatcrVutfall Water Quality Retrofit Design
City of Tukwila
Page /ofm
DEPARTMENT OF
S(Jt eof`VVa s n0m
AgreeN0entQWQC-2O17-TUkm'LOD158
WATER QUALITY COMBINED FINANCIAL ASSISTANCE AGREEMENT
BETWEEN THE STATE {}FVVASH|NGTONDEPARTMENT OFECOLOGY
AND
CITY OF -'---
This is a binding Agreement entered into by and be
referred to as "ECOLOGY" and the City of Tukwila
GENERAL INFORMATION
Project Title:
Total Cost:
Total Eligible Cost:
Ecology Share:
Recipient Share:
The Effective Date ofthis Agree
The Expiration Date ofthis Agree
Project Type:
Asom
nolater than:
, Department of Ecology, hereinafter
"RECIPIENT" to carry out with the
StonnwaUsrOuttaUWater Quality Retrofit
Design
$287,500.00
5287,500.00
$244,375.00
$43'12S.0O
July 1,ZO1D
June 3[\2021
Stormwater Facility
Project Short Description: (5OOcharacter limit, includes spaces)
This project will improve water quality in the Green-Duwamish River through the design of water quality treatment Best
Management Practices at four outfalls in the city of Tukwila. The design will focus on the removal of total suspended
solids (TSS), oil (total petroleum hydrocarbons), dissolved copper, dissolved zinc, and total phosphorus. The facilities will
also reduce flows to the Green-Duwamish River by increasing stormwater infiltration and/or providing stormwater
detention. Additional benefits ofthis project include (UST).
Project Long Description: (4,O00character limit, includes spaces)
The project addresses the water quality of untreated stormwater runoff discharging into the Green-Duwamish River. The
Duwamish River is classified as a Category 5, 303(d)-listed water body due to impairments from pH, temperature,
polychlorinated bipheny|s (PCBs), and other industrial pollutants. The EPA declared the river Superfund site and
23
Agreemmmu
Project Title:
Recipient Name:
WVc-20/7-Tuxno-00158
Stormwaternmfal/Water Quality Retrofit Design
City orTukwila
Page zof 34
administers the clean-up efforts. The Green River is listed as impaired for dissolved oxygen and temperature and has a
Total Daily Maximum Load (TMDL) plan to address causes of the thermal pollution. The Green-Duwamish River is also
home to threatened Chinook salmon and bull trout, as well as other species of anadromous fish, resident trout and
other aquatic species.
The RECIPIENT has identified anumber nfstorm drain nutfaUsthat discharge untreated otonnwmtmr0othe Green-
Duwamish River. Of these outfalls, seven have been identified as candidate water quality retrofit project areas for
feasibility and alternatives analysis. The seven selected sites are representative of a number of other untreated basins
drainingtotheGreen'DuwmnmishKiver;therefnre'thefindingsnfthisana|ysiscanbeusedasatemp|uteforcost
effective design and construction of future retrofits with similar conditions and challenges in the same area. These
challenges include flat topography with low -gradient pipes; outfalls within the tidal influence zone; and highly urbanized
area with potential utility conflicts.
The RECIPIENT will evaluate the seven outfall areas and prioritize them based on land use, total area treated, anticipated
runoff pollution levels within areas treated, cost, availability of right-of-way,and utility Based onthe findings
from the feasibility and alternatives analysis ofthe seven outfaUs,the RE[| 'perccntdesignsfnra
minimum offour outfaUsites.
Overall Goal: (1'OOOcharacter limit, includes spaces)
This rniprt r^x^�^``^'^`'r,'~^^^^~^~'^~~''`—~~ ,~~^`/ ^' ``~~'iALA
infrastructure and development.
pacts from existing
24
Agreement No
Project Title:
Recipient Name:
*Vc-2017-Tv*wip*158
sm,mwateroutfanWater Quality Retrofit Design
cityurTuxvim
RECIPIENT INFORMATION
Organization Name: City of Tukwila — Public Works
Federal Tax ID: 91-60X01519
DUNS Number: O1O2O7504
Mailing Address:
Tukwila, WA 98188
Physical Address:
Tukwila, WA 98188
Organization Email: ryan.larson@)tukwilawa.gov
Contacts
K4ichae|Perfett
Habitat Project Manager
63OOSouthcenterBlvd, Suite
Tukwila, VVA98188
Email: mike. perfett
Phone: (206) 433-719�d
OO
Authorized Allan Eckberg
Signatory Mayor
63OOSouthcenterBlvd, Suite 100
Tukwila, VVA981D8
EnnaU:aUan.eokberg@tukwUavxa.gnv
Phone: (2O6)433'18SU
Page 3 of 34
25
No-
ProjectAgreement
aemnu^wum^:
wVr-2017-'fuwu00158
xmnn*^te,omm|Water Quality Retrofit oc`ian
City of Tukwila
ECOLOGY INFORMATION
Mailing Address:
Physical Address:
Contacts
Department ofEcology
Water Quality
POBOX 476OO
Olympia, WA 98504'7600
Water Quality
30ODesmond Drive
Lacey, WA 98503
Page *of 34
Project
Manager
Financial
Manager
Cleo Neculae
3190 160" Ave SE
Bellevue, VVA98888'54S2
Email: Cleo. Necu|ap@ecy.xva.8ov
Layne Slone
PO Box 4760,1N'
0lympia,'J
Email
^
-' ~
P�v«
Technical
Advisor
9
POBox, -6O0
Olympia, WA 08504'7600
Emai|:Annanda.Hpye@ecy.vva.gov
Phone:36D'407'6457
26
Agreement No:
projectnuc
Recipient Name:
W0C-2017-Tukuu0158
smrmvwcrovuu/Water Quality Retrofit Design
City ofTukwila
Page 5 of 34
RECIPIENT agrees to furnish the necessary personnel, equipment, materials, services,and otherwise doall
things necessary for or incidental to the performance of work as set forth in the Scope of Work.
RECIPIENT agrees to read, understand, and accept all information contained within this entire Agreement.
Furthermore, RECIPIENT acknowledges that they have reviewed the terms and conditions of this Agreement,
Scope of Work, attachments, all incorporated or referenced documents, as well as all applicable laws, statutes,
rules, regulations, and guidelines mentioned )nthis agreement.
This Agreement contains the entire understanding between the parties, and there are no other understandings
nrrepresentations other than as set forth, or incorporated by reference, herein.
This Agreement shall be subject to the written approval of Ecology's authorized representative and shall not be
binding until soapproved.
The signatories to this Agreement represent that they have the, -.a,
Washington State Department of City of Tukwila
eement.
HeatherR. Bard,-^�� ����� , �`| Allan EckberQ
'
Water Quality Mayor
Program Manager
Date
Additional City/County Signatories Date
27
Agreement m^:
roject Title:
Recipient Name:
SCOPE OFWORK
Task Number: l
*Vo-20/7-Tv:xil-00158
smnilwateroutfu|Water Quality xumfitDesign
City ^fTukwila
Task Title: Grant and Loan Administration
Task Description:
Task Cost: $20,000.00
Page oot 34
A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements.
Responsibilities include, but are not limited to: maintenance ofproject records; submittal ofrequests for
reimbursement and corresponding backup documentation; progress reports; an EAGL (Ecology Administration of Grants
RECIPIENT elects to use a contractor to complete project elements, the;A5 5151"
and Loans) recipient closeout report; and a two -page Final Report (includin: sh ii. e). In the event that the
nsibility for the
oversight and management of this funding Agreement.
B. The RECIPIENT shall keep documentation that cle
procurement, contracting, and interlocal agreement, re
receipt of, and compliance with all required permits
and submittal of required performance items. T
C. The RECIPIENT shall maintain e
information in the EAGIL system, Th
outlined inthis Agreement.
Task Goal Statement:
Properly managed and
Task Expected Outcome:
now
p
�x*n"��ce m'��m/upp���/uuu/�
�
ments, including application for,
y rights necessary for the project;
de available to ECOLOGY upon request.
COLOGY and maintain up-to-date staff contact
s project in accordance with any completion dates
tt that meets ECOLOGY's grant and loan administrative requirements.
* Timely and complete submittal of requests for reimbursement, quarterly progress reports, Recipient Closeout Report,
and two -page Outcome Summary Report.
Properly maintained project documentation.
Recipient Task Coordinator: Michael Perfetti
Number
Description
28
Agreement No:
Project Title:
Recipient Name:
WVc-2017-Tuxwu001 58
swrmwateromm|Water Quality Retrofit Design
City o,Tukwila
1.1
Progress Reports that include descriptions ofwork
accomplished, project challenges, and changes inthe project
schedule. Submitted atleast quarterly inEAGL
12
Recipient Closeout Report (EAGLFornn).
1.3
Two -page draft and Final Outcome Summary Reports.
Page 7of 34
29
Agreement No:
Project Title:
Recipient Narne:
*VC-20/7-Tuxw*001 58
owon^aterouua|Water Quality Retrofit Design
City mTukwila
SCOPE OFWORK
Task Number: 2 Task Coot:$l67'SOO.00
Task Title: Design Plans and Specs, Environmental Review
Task Description:
The RECIPIENT shall ensure the following items are completed and provide the associated deliverables to ECOLOGY. The
RECIPIENT must approve all materials prior to submitting them to ECOLOGY for acceptance.
A. The RECIPIENT will coordinate the preparation and submittal ofState Environmental Policy Act (SEPA)
documentation.
B. The RECIPIENT is responsible for application of, receipt of, and complianc
federal permits, licenses, easements, or property rights necessary for t2
C. The RECIPIENT will comply with Executive Order (05-05) cultura
cultural resources review the RECIPIENT will:
1. Submit an ECOLOGY 05-05/106 Form, or a cultural r ,
archaeologist to ECOLOGY. All submitted materi
Cultural Resource Reporting (DAHP Februa
2. Develop and submit an Inadvertent Dis
contractors and subcontractors have,
template may be found on the EC,r'
Ground disturbing work (inckud
,r-__from _ECOLOGY _An
D. The RECIPIENT will dev.',
StumnvvaterMana-.,��������n����
Washington, ore"`/`.�`�`.
for reimbursement,
ocal, state, tribal and
.To initiate
completed by a licensed
ington State Standards for
The RECIPIENT will ensure that all
prior tnand while working on'she. Am|DIP
completed prior to receiving written notice to
ent.
. Projects must be designed in accordance with the
shington, Stormwater Management Manual for Western
Ust be reviewed and accepted in writing by ECOLOGY to be eligible
The RECIPIENT will submit z, ' 4 : copy ofthe items listed below toECOLOGY for review. Reduce design figures
1o11x17inches insize and en~they are legible.
1. Design Report. For a complete list of required design report elements refer to the ECOLOGY website.
The RECIPIENT agrees to respond to ECOLOGY comments. The RECIPIENT must receive an Ecology Design
Report Acceptance Letter prior toproceeding to90Percent design.
Z. 90 Percent Design Package. At minimum, this package must include 9O percent plans, specifications,
engineer's opinion of cost which includes a schedule of eligible costs, and project construction schedule. For
current bid inserts and specifications refer tothe ECOLOGY websiVs.
The RECIPIENT agrees to respond to ECOLOGY comments. The RECIPIENT must receive an Ecology 90 Percent
Design Acceptance Letter prior to proceeding Final Design.
30
Agreement No:
Project Title:
Recipient Name:
WVC-2017-T"kwl-00 158
mormwater0mm|Water Quality Retrofit Design
City urTukwila
Page 9of 34
Task Goal Statement:
The RECIPIENT will complete all design, environmental review, and permitting tasks and respond to ECOLOGY comments
inatimely manner.
Task Expected Outcome:
The project will meet the requirements set forth by the State Environmental Policy Act, cultural resource protection
requirements, ECOLOGY water quality facility design standards, and all other applicable federal, state, and local laws and
regulations.
Recipient Task Coordinator: Michael Perfetti
Design Plans and Specs, Environmental Review
Deliverables
Number
escription Due Date
ECOLOGY when upload is complete.
documentation including Cultu
Project Manager. Upload the,
23 Inadvertent Discovery P|a
s complete.
2.4 Design Report. Up|g
2.8
Respo
notify EC
resources
the Ecology
OJLUGYwhen upload
Ywhen upload is complete.
etter. Upload to EAGL and notify ECOLOGY
pload to EAG Land notify ECOLOGY when upload
90 Percent Design Plan comments. Upload to EAGL and
en upload is complete.
2.9 Ecology 90 Pe ent Design Acceptance Letter. Upload to EAGL and notify
ECOLOGY when upload is complete.
2.10 List of permits acquired, and environmental review documents. Upload to
EAGL and notify ECOLOGY when upload is complete.
31
Agreement No:
Project Title:
Recipient Name:
WVc-20/7-Tuxvx001 58
3wnn*mmOmumWater Quality Retrofit Design
City of Tukwila
Funding Distribution
Funding Title: SFAP
Funding Type: Grant
Funding Effective Date: July 1,l018
Funding Expiration Date: June 3C\ZO21
Funding Source: State—StornmwaterFinancia|AssistanceProgram'ELSA
Recipient Match 94: 15
|nKind |nter|oca|N{owed: No
|nKind Other Allowed: No
Is this Funding Distribution used to match a federal grant? No
Indirect Rate: mmax3U%
. Design Plans and Specs, Environmental Review
Page mm»f
Funding Distribution Name
^ ~
Mr
Ecology Share
Total
SFAP
$244,375.00
$287,500-00
32
Allan Ekberg, Mayor
Public Works Depar
Henry Hash, Director
INFOR ATIONAL E ORANDU
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director
BY:
DATE:
DATE:
Mike Perfetti, Habitat Project Manager
September 7, 2018
SUBJECT: Surface Water Fund - Riverton Creek Flapgate Removal Project
Project Number 99830103
Contract 17-070, Amendment No. 2
ISSUE
Approve Amendment No. 2 to Contract No. 17-070 with OTAK, Inc.
BACKGROUND
In May 2017, the City entered into a consultant agreement with OTAK, Inc. for design and permitting services for the Riverton
Creek Flapgate Removal Project. This project will increase salmonid accessibility to rearing habitat in Riverton Creek by removing
two culverts and flap gates at the mouth of the creek and replacing a section of at -grade trail with a bridge over the restored open
channel.
DISCUSSION
Under the original scope of work, Otak performed a review of the previous design work (Berger ABAM, 2009), and found that on -
site geotechnical evaluation, cultural resources, and hydraulic modeling and scour analysis had not been provided, though stability
concems had been documented.
OTAK's Amendment No. 1 added geotechnical services and some additional scope to revise the channel section to address long-
term stability concerns. As a result, the team is recommending that a second row of tie -back anchors be installed in the existing
sheet pile wall (supporting Tukwila International Blvd.), and a new, taller soldier pile wall be installed on the east side of the
channel to minimize disturbance and excavation of the existing soils and parking lot. After a constructability review, the team also
recommends revising the construction sequencing shown in the 2009 design in order to reduce the risk for mobilization of
sediment into the Duwamish River during channel excavation. Sediment mobilization will likely be a concern to the environmental
reviewing agencies.
The proposed Amendment No. 2 will incorporate current findings and recommendations into final design and bid documents that
will include the realigned creek channel, improved sheet pile wall design, improved construction sequencing, and services to
support the City in addressing permit agency comments.
FISCAL IMPACT
Amendment No. 2 is for $37,064.00, bringing the total contract amount to $182,420. To fund Amendment No. 2, the project will
utilize remaining 2018 CIP surface water design funds and the 2019 design budget, then be partially or wholly reimbursed through
the 2017 SRFB design and construction grant of $846,965.00 (The match requirement is $149,465.).
Agreement 2018/2019 Budget
Original OTAK Contract + Amendment No. 1 $ 145,356.00 $ 145,356.00
OTAK Amendment No. 2 37,064.00 40,730.00
$182.420.00 $186.086.00
RECOMMENDATION
Council is being asked to approve design Amendment No. 2 for $37,064.00 with OTAK, Inc. for the Riverton Creek Flapgate
Removal Project and consider this item on the Consent Agenda at the September 17, 2018 Regular Meeting.
Attachments Page 93, Proposed 2019 — 2024 CIP
OTAK Supplemental Agreement #2
33
W:IPW EngIPROJECTSIA- DR Projects \Riverton Flap Gate Removal (99830103 98-DR03)1Consultant SelectionThase 21contract1Amendment#21Info Memo Otak PE Amend #2 2018081091.docx
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
PROJECT: Riverton Creek Flap Gate Removal Project No. 9S03O1V3
Remove two culverts and flap gates atDuwaniohRiver; install pipe arch, create open channel
DESCRIPTION: confluence, install trail bridge over new channel, restore/revegetate 200 feet of creek channel and
45Oft. ofpond shoreline.
|no�aooavai|ob|eoo|monidmohnghob��andinmeae�Oood�fugein|nwerDuwamiohRiver
�UST|F|�AT|Q�' .
Improve fish access to Riverton Creek and enhance salmon rearing and resting area.
STATUS: Design underway in2018.Construction grant of$O4Ohfrom YVAState RC{l
MA|NT|K0PACT: Expected toincrease maintenance.
Project used aomitigation for East Marginal Way Pipe Replacement Project and HPA
Control #1337O3'1requires work tobocompleted byJune 11.2O1E\which will need tobeextended.
FINANCIAL Through Estimated
EXPENSES
Design
204
100
40
344
Land(R8N)
D
Monitoring
15
15
15
15
15
15
SO
Con»t. Mgm1
184
184
Construction
918
910
TOTAL EXPENSES
304
100
1.143
15
15
15
15
15
15
1.536
FUND SOURCES
Awarded Grant
72
847
919
Proposed Grant
0
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
132
100
295
15
15
15
15
15
15
617
TOTAL SOURCES
204
100
1.143
15
15
15
15
15
15
1.536
co1g-2oo4Capital Improvement Program
93
34
Exhibit A-2
Scope of Work
Riverton Creek Flapgate Removal Project
City of Tukwila
August 7, 20 I 8
Otak Project No. 32740
Amendment No. 2
A 75-percent design for the Riverton Creek Flapgate Removal Project was completed previously by
a different consultant. Under the original Scope of Work, Otak performed an Intake Review of the
previous design and found that on -site geotechnical evaluation, cultural resources, and hydraulic
modeling and scour analysis had not been provided with the previous design, even though stability
concerns had been documented. Further, based on a site investigation of existing conditions, Otak's
team recommended that the proposed channel section be revised to address slope stability and
erosion concerns.
The previous Amendment No. 1 added geotechnical services and some additional scope to revise
the channel section to address long-term stability concerns. Once on -site geotechnical explorations
and analysis were performed, the team met to review the geotechnical recommendations and identify
necessary measures to address global stability, since, the adjacent Tukwila International Blvd. bridge
abutment sheet pile wall and private parking lot will be supported by the proposed channel side
slopes after flapgate and culvert removal and breaching of the revetment. Options considered
included further stabilization measures for the existing sheet pile wall such as a new sheet pile wall at
the base of the existing wall or the installation of a lower row of tie -back anchors nearer the base of
existing wall. Options for a new retaining wall along the east side of the channel were also
considered to maintain the existing private parking lot. Constructability and cost were compared
between optional design elements for stabilization.
In addition to the channel alignment and pedestrian bridge being shifted east, further away from the
existing sheet pile wall, the team recommends that a second row of tie -back anchors be installed in
the existing sheet pile wall, and a new, taller soldier pile wall be installed on the east side of the
channel to minimize disturbance and excavation of the existing soils and parking lot. After
constructability review, the team also recommends revising the construction sequencing shown in
the 75% design by others in order to reduce the risk for mobilization of sediment into the
Duwamish River during channel excavation. Sediment mobilization will likely be a concern to the
environment review agencies. The recommended revisions to the previous design and the addition
of new stabilization elements are beyond the final design scope. At the request of the City, Otak
also met with WSDOT in the field to review the project and a general permit will be required from
the WSDOT Local Agency and Development Services group. They have requested to review all
35
Exhibit A-1 Scope of Work
Continued
technical analysis including the geotechnical report, hydraulic analysis, and structural calculations.
Coordination with WSDOT and permitting support services to address comments are beyond the
permitting support scope.
The following scope is for additional final design services for the recommended stabilization
measures based on the geotechnical analysis and additional services to support the City in addressing
comments from permitting agencies. This scope also provides additional services for preparation of
final bid documents which was removed in Amendment No. 1.
The following table provides a summary of the contract value for the project as modified by
Amendment No. 2.
Contract
Authorized Fee
Original Contract
$105,363.00
Amendment No. 1
$39,993.00
Amendment No. 2
$37,064.00
Total
$182,420.00
Scope and Budget Modifications
1.1 Project Management and Coordination
The scope for this task is increased to provide project management and coordination for an
extended project schedule for anticipated construction in 2019. This includes additional services for
regular status update meetings with the City, project management, and preparation of project reports
and invoices.
4.1 JARPA Preparation
The scope for this task was reduced with Amendment No.1. The scope for this task is increased to
provide services for development of grading quantities to be included in the Joint Aquatic Resources
Permit Application (JARPA) being prepared by the City. The quantities will include the revised
construction sequencing of the culvert removal and revetment grading. Otak will also provide the
project summary narrative via email for the JARPA.
4.7 Permitting Support
The scope for this task was reduced with Amendment No. 1. This scope provides services for
developing responses to comments received during review of permit submittals The scope for this
W:\PW Eng\ OTHER \ Mike Perferti\ temp \Riverton Creek Flapgate \Riverton SOW Amend 2_18_0807.docx 2
36
Exhibit A-1 Scope of Work
Continued
task is increased to include one round of comment response for the JARPA and one round of
comment response for the WSDOT General Permit.
Task 5 — Final Design
5.1 Final Design and Plan Sheets
4 Creek Grading, Trail Restoration, and Bank Armoring Design
The scope for this task is increased to include final design of the following elements:
1. Revised channel alignment and section to allow 2:1 channel side slopes.
2. Revised bridge location and existing concrete wall demo and tie-in extents to align with
revised channel location.
3. Additional row of tie -back anchors in the lower portion of the existing sheet pile wall.
4. Revised construction sequencing shown in the plans to reduce the potential for in -water
work and to minimize sediment mobilization during culvert removal and channel grading
activities.
6 Retaining Wall Design (3 sheets)
This scope is increased to include final design of a solider pile wall east of the proposed channel
with greater vertical and horizontal extents.
5.2 Specifications
Otak will provide final bid -ready General Special Provisions (GSP) and project -specific Special
Provisions for Divisions 2 — 9, excluding the landscape and planting Special Provisions to be
prepared by the City per Amendment No. 1 scope.
Per Amendment No. 1 scope, The City will prepare Division 1 of the Specifications and compile the
master Contract Manual including all Contract and Bid Forms, Amendments to the WSDOT
Standard Specifications, and Appendices. The City will incorporate Special Provisions provided by
Otak.
5.3 Construction Cost Estimates
Otak will prepare a final Engineer's Estimate for construction.
W:\PW Eng\ OTHER\ Mike Perfetti\ temp \Riverton Creek Flapgate \Riverton SOW_Amend 2_18_0807.docx 3 37
Exhibit A-1 Scope of Work
Continued
Deliverables:
1. Final bid -ready Special Provisions Division 2-9 in MS Word format
2. Final full-size signed Bid Plans
3. Final Engineer's Estimate
4. Comment Responses to permitting agencies provided via email
W:\PW Eng\OTHER\Mike Perfetti\temp \Riverton Creek Flapgate \ Riverton SOW Amend 2_18_0807.docx 4 38
Exhibit B-2 - Fee Estimate
City of Tukwila - Riverton Creek Flapgate Removal Project
Otak, Inc., Project 32740
AMENDMENT NO. 2, 8/7/18
Task Description
Task 1 Project Management
1.1 Project Management and Coordination
Task 4 Permitting, Environmental Review and Coordination
4.1 J ARPA Preparation
4.7 Permitting Support
Task 5 Final Design .. ... ...... ......... ... ...... ...... .....
5.1 Final Design and Plan Sheets
4. Creek Grading, Trait Restoration, and Bank Armoring Design
Final PSIS Bid Set
5.2 Specifications
Final PSG Hid Set
5.3 Construction Cost Estimates
Final PSI; Hid Sat
Project Total Hours
Billing Rate (including OH and Profit)
Total labor Cost, including t )venceacl and Profit
Direct Expenses
?roj. Algntt./Design
Structural
Environmental
Resource
CADD
Admin
2
2
16
16
14 4 2 4 4 2 8
8 2 4 2 8
6 4 4
52 44 78
40
6
30
8
60
16
54 32
40 24
6 0
4 4 4
2
2 2 4
2 82 4 46 82 4 2 62 32 8
S234.60 5134.90 $180.16 S 131.97 0184.10 S 132.67 51 17.30 S 10559 571.67 S70.15
S 470 S 11,062 S 757 S 6,071 8 0,536 S 531 S 235 S 0,547 S 2,294 4 562
F �
18 $ 2,628
18 S2,628
38 $ 4,936
24 S2,839
14 S2,097
268 $ 29,500
194 S21,545
44 S4,738
20 S2,052
10 $1,165
324
Geotech
Cultural
37,064
$
O V
$ 2,628
4,936
29,500
$ 37,064
$
Project Total (Amendment No. 2)
$ 37,064 $ -
37,064
W:APW Eng\PROJECTS \A- DR Projects\Riverton Flap Gate Removal (99830103 98-DR03)AConsultant Selection \Phase 2\contract \Amendment #2\Riverton Fee Est Amend 2_ 18_0807
40
Allan Ekberg, Mayor
Public Works Department- HenryHcish, Director
INFORMATIONAL E ORANDUM
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director
BY:
CC:
Mike Perfetti, Habitat Project Manager
Mayor Ekberg
DATE: September 7, 2018
SUBJECT: Surface Water Fund - 2017 Annual Small Drainage Program
Project No. 91741201, Contract No. 17-121
Project Completion and Acceptance
ISSUE
Accept construction contract as complete and authorize release of retainage.
BACKGROUND
The Small Drainage Program constructs drainage projects throughout the City that are too large for city
staff to complete but are smaller than a typical capital improvement project. The 2017 Annual Small
Drainage Program installed drainage improvements at three locations:
1) 48th Ave S between S 160th and S 162nd St;
2) Strander Blvd sidewalk (in front of Target);
3) 58th Ave S, 14423 to 14455.
A fourth project, the S 150th St Gilliam Creek inlet overflow structure was an additive alternate and was
not accepted as part of the project.
DISCUSSION
The Notice to Proceed for Contract Number 17-121 with McCann Construction of Renton, WA was
issued on August 11, 2017 and construction was physically completed on January 16, 2018. The last
remaining Affidavit of Wages Paid was received on August 17, 2018.
FINANCIAL IMPACT
The 2017 budget was $497,006.13 with additional funding from the Water Quality Retrofit project,
utilizing excess SDP design funds and excess Gilliam Creek Culvert funds. One change order was
issued for $7,716.15 and the underruns were primarily in unspent force account dollars for site
changes, property restoration and resolution of utility conflicts. Retainage is being held by the City in
the amount of $22,423.58.
Construction Contract Amount (N/A — Rule 171)
Change Order No. 1
Unit Price Underruns
Total Contract Amount
Expenses
$451,823.75
7,716.15
(11,068.19)
$448,471.71
RECOMMENDATION
Council is being asked to formally accept the 2017 Annual Small Drainage Program with McCann
Construction, Inc. in the amount of $448,471.71 as complete, and authorize the release of retainage subject
to standard claim and lien release procedures, and to consider this item on the Consent Agenda at the
September 17, 2018 Regular Council Meeting.
Attachment: Notice of Completion, Contract #17-121
RIPW EngIPROJECTSW DR ProjectslAnnual Small Drainage Programs12017 SDP (91741201) I Constructiontir.700 - Post Construction & Closeouttinto Memo_2017SDP_Closeout_082418gIsmidocz
41
g Original
❑ Revised #
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Date: August 24, 2018
Contractor's UBI Number: 602 271 532
Name Mailing Address of Public Agency
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
UBI Number:
Department Use Only
Assigned to:
Date Assigned:
Notice is hereby given relative to the completion of contract or project described below
Project Name
2017 Annual Small Drainage Project
Contract Number
17-121
Job Order Contracting
❑ Yes [if No
Description of Work Done/Include Jobsite Address(es)
Construct drainage improvements at 3 public right-of-way sites: 1) S. 48th St. 2) S 58th St. 3) Strander
Blvd.
Federally funded transportation project? ❑ Yes &I No (if yes, provide Contract Bond Statement below)
Contractor's Name
McCann Construction Inc.
E-mail Address
arlene@mccannconst.com
Affidavit ID*
851561
Contractor Address
13029 136th Ave SE Renton, WA 98059
Te
425-228-2316
ephone #
Ext 7303
If Retainage is not withheld, please select one of the following and List Surety's Name & Bond Number.
❑ Retainage Bond ❑ Contract/Payment bond (valid for federally funded transportation projects)
Name: Bond Number:
Date Contract Awarded
June 19, 2017
Date Work Commenced
August 16, 2017
Date Work Completed
January 11, 2018
Date Work Accepted
Were Subcontracters used on this project? If so, please complete Addendum A. [Yes ❑ No
Affidavit ID* - No L&I release will be granted until all affidavits are listed.
Contract Amount
Additions (+
Reductions (- )
Sub -Total
Sales Tax Rate
10
(If various rates apply, please send a breakdown)
Sales Tax Amount
451,823.75
$ 7,716.15
$ 11,068.19
$ 448,471.71
0
TOTAL $ 448,47171
Liquidated Damages $ 0.00
Amount Disbursed $ 426,048.12
Amount Retained $ 22,423.59
NOTE: These two totals must be equal
TOTAL $ 448,471.71
Continents:
Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates.
Submitting Form: Please submit the completed form by email to all three agencies below.
Contact Name: Diane Jaber
Email Address: diane.jaber@tukwilawa:gov
Department of Revenue
Public Works Section
(360) 704-5650
PWC@dor.wa gov
Washington State Department of
Labor & Industries
Contract Release
(855) 545-8163, option # 4
ContractRelease@LNI.WA.GOV
Title: Fiscal Specialist
Phone Number: (206)433-1871 x1871
Employment Security
Department
Registration, inquiry,
Standards & Coordination
Unit
(360) 902-9450
pub!icworks@esd:wa:gov
REV "31 0020e (10/26/15) F215-038-000 10-2014
42
Addendum Ac Please List all Subcontractors and Sub -tiers Below
This addendum can hosubmitted Jnother formats.
Provide knovoi affidavits mthis time. NvL&Irelease will bxgranted until all affidavits are listed.
Subcontractor's Name:
D8INumber: (Roquin:d)
Affidavit ID'
Wilson Concrete Construction Inc
602108956
789827
RCNYv
602206010
779070
Salinas Sawing &. Sealing Inc.
601717158
771323
Best Parking Lot Cleaning Inc
801801928
770435
OMACnnotruotion Inc.
601872128
770226
Stanley Patrick Striping Cn
002015949
769710
CodiooResources Inc
602237778
709157
Cascade Sawing &Dri||i|ng Inc
600436993
708536
Advanced Government Sen/|nen
603585454
765069
The Davey Tree Expert Company
002000068
757320
Pacific 'Topsoils Inc
600405438
757072
Grass Master
601517338
756571
Western Crane Inc.
601713857
756502
Ralph's Concrete Pumping
578085430
755010
American Surveying and Environmental LLC
608226051
747744
For tax assistance or to request this document in an alternate format, please call l'AUO'647'77O6.Teletype (lI Y) users may use the
Washington Relay Service hycalling 7ll.
REV s|OoZOcAddendum (10/2h 25) p215-038-00010-20/4
43
44
Allan Ekberg, Mayor
Public Works Dep ment - Henry Hash, Director
INFOR ATIONAL E ORANDU
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director
BY: Dave Sorensen, Project Manager
CC: Mayor Allan Ekberg
DATE: September 7, 2018
SUBJECT: Surface Water Fund - 2018 Annual Small Drainage Program
Project No. 98741201, Contract No. 18-063
Supplemental Agreement No. 1 for Construction Management Services
ISSUE
Approve KPG, Inc. to provide construction management services for the 2018 Annual Small
Drainage Program.
BACKGROUND
The Annual Small Drainage Program repairs and installs needed surface water infrastructure
that is identified through maintenance activities as well as citizen complaints.
DISCUSSION
Supplement No. 1 is an extension of the design engineering services contract executed with
KPG for the 2018 Annual Small Drainage Program.
FINANCIAL IMPACT
KPG has prepared the attached contract amendment with a scope and fee estimate to provide
the necessary construction management services for the 2018 Small Drainage Program project.
Sup. No. 1 CM Budget
Construction Management Supplement No. 1 $ 57,480.00 $ 80,000.00
Transferred for Construction funding (37,842.00)
King County Flood District Grant Funds 15,378.00
Total $ 57,480.00 $ 57,536.00
RECOMMENDATION
Council is being asked to approve Supplement No. 1 to Contract No. 18-063 with KPG, Inc. in
the amount of $57,480.00 for construction management services for the 2018 Small Drainage
Program project and consider this item on the Consent Agenda at the September 17, 2018
Regular Meeting.
Attachments: Page 96 CIP, 2017 CIP
Contract, Scope of Work, and Fee Estimate
w:\pw eng \projects \ a- dr projects \annual small drainage programs\2018 sdp (91841201)\construction management\ docs to tic\info memo 2018 sdp cm,docx
45
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2017 to 2022
PROJECT: Annual Small Drainage Program Project No. 9XX41201
DESCRIPTION: Select,design, and construct small drainage projects throughout the City.
JUSTPmv�e�ainogeoonecdonoforex��ng�ngningdn�nagepmb|ems�rnughout�oChKindud�gou�e�
'FK�AT|OKt replacements, drain extensions, and pavement upgrades.
STATUS: Projects for this annual program are taken from Small Drainage Project List.
MA|NT.|K8PACT: Reduces maintenance.
,eN,"===,� Ongo�gpn�ecLon�one year shown in�e on�mn.Cons�uo�onexpenses may occur over two xa�ndor
���''
years.
FINANCIAL Through Estimated
EXPENSES
Design
74
OO
80
OO
OO
80
00
80
OO
714
Dtroamgogos/MoniVor
10
10
35
35
36
36
36
38
40
274
ConaLMgmt.
62
80
80
DO
80
OO
80
80
80
702
Construction
255
515
515
515
514
514
514
513
513
4.368
TOTAL EXPENSES
401
Ggs
710
710
710
710
710
70e
713
$.058
FUND SOURCES
Awarded Grant
O
Proposed Grant
O
Mitigation Actual
0
Mitigation Expected
0
Utility Revenue
401
685
710
710
710
710
710
709
713
0.058
TOTAL SOURCES
401
685
710
710
710
710
710
709
713
6,058
Project Location:
Entire System
oo17'2022Capital Improvement Program
96 46
SUPPLEMENTAL AGREEMENT NO. 1
AGREEMENT NO. 18-063
PROJECT No. 91841201
City of Tukwila
Public Works Department
6300 Southcenter Boulevard #100
Tukwila, WA 98188
KPG, Inc.
3131 Elliott Ave, Suite 400
Seattle, WA 98121
PROJECT: 2018 Small Drainage Program — Construction Services
This SUPPLEMENTAL AGREEMENT NO. 1 is to supplement the agreement entered into with KPG,
Inc. and the City of Tukwila, which was executed on the 25th day of April, 2018.
All provisions in the basic agreement remain in effect, except as expressly modified as follows:
Article 2, Scope of Services, shall be supplemented with the following:
The Consultant agrees to provide construction services in accordance with the scope of work included as
Exhibit A.
Article 4, Payment, shall be modified as follows:
Payment for work provided by Consultant shall be made as provided on Exhibit B, attached hereto,
provided that the total amount of payment to the Consultant for this work not exceed $57,480.00 without
express written modification of the Agreement signed by the City. The new total contract shall not exceed
$137,230.00 without express written modification of the Agreement signed by the City.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this day
of , 2018.
APPROVED: APPROVED:
CITY OF TUKWILA KPG, INC.
Allan Ekberg
Mayor
Attested:
Christy O'Flaherty, City Clerk
Nelson Davis, P.E.
Principal
47
EXHIBITA
Construction Management Services
Scope of Work
August 15, 2018
City of Tukwila
2018 Small Drainage Program — Project No. 91841201
This work will provide construction management services for the construction contract to complete the
City of Tukwila 2018 Small Drainage Program. These services will include design support, project
management, documentation control, materials testing, public involvement, and contract
administration during the construction of the project, as detailed below. KPG ("Consultant") will provide
to the City of Tukwila ("City") construction management services for the project.
A detailed scope for the Contract follows:
I. INTRODUCTION
The following scope of services and associated costs are based upon the assumptions outlined below.
General Assumptions:
• The proposed project team will include one part-time documentation control specialist (2
days/week), a part-time resident engineer (1 day/week) during construction activities, sub -
consultant to provide services for materials testing, structural review, and other supporting tasks
as deemed necessary.
• It is anticipated that part time site observation will be required based on contractor's specific
activities. The City will provide all required site observation and supporting documentation.
• KPG estimates a total project duration of 80 working days including preconstruction service,
construction services, and project closeout. No suspensions or stop work periods are anticipated
during this duration.
• It is anticipated that the KPG will update and modify the Record of Materials (ROM). This scope
of services provides the management of the ROM and scheduling of required materials testing
respectively.
• It is anticipated that the City will review and execute the insurance, bonds, and the Construction
Contract.
• The City will do all public outreach, and ensure affected residents are notified of impending
contractor activities by door to door and/or A -board signs that include date, hours of work, and
a staff phone number to call for questions.
• The design engineers from KPG and structural subconsultants will be available during
construction to answer questions during construction and review RAM's, shop drawings, and
2018 Small Drainage Program Page 2 KPG
Construction Management Services 8/15/18
48
EXHIBIT A
answer RFI's as required.
• Services will be performed in accordance with the Contract plans & special provisions, and City
engineering standards.
II. SCOPE OF WORK
The objective and purpose of this Construction Management Services Agreement is for the Consultant
to successfully deliver the construction of the Project to the City by ensuring that the improvements are
constructed in accordance with the approved Plans and Specifications, as may be amended or revised,
that all of the required Project documentation is accounted for.
TASK 1— MANAGEMENT/COORDINATION/ADMINISTRATION
Provide overall project management, coordination with the City, monthly progress reports, and
invoicing. This effort will include the following elements.
• Organize and layout work for project staff. Prepare project instructions on contract
administration procedures to be used during construction.
• Review monthly expenditures and CM team scope activities. Prepare and submit project
progress letters to the City along with invoices describing CM services provided each month.
Prepare and submit reporting required by funding source.
Deliverables
• Monthly invoices and progress reports
TASK 2 — PRECONSTRUCTION SERVICES
2.1 Preconstruction Conference: The Consultant will prepare an agenda for, distribute notices of,
and conduct a preconstruction conference in the City's offices. The Consultant's project
engineer, resident engineer, inspector, and document control specialist will attend the
preconstruction conference. The Consultant will prepare a written record of the meeting and
distribute copies of the minutes to all attendees and affected agencies, staff, etc.
At the Pre -construction conference, the Consultant shall facilitate discussions with the
Contractor concerning the plans, specifications, schedules, issues with utilities, unusual
conditions, Federal, State, and local requirements and any other items that will result in better
project understanding among the parties involved.
Deliverables
• Preconstruction conference agenda with meeting minutes
TASK 3 — CONSTRUCTION SERVICES FIELD
3.1 On site Observation: The Consultant shall provide the services of one full time inspector
iag construction activities .
Construction staff shall oversee all items necessary to complete the Work as
2018 Small Drainage Program
Page 3
KPG
Construction Management Services 8/15/18
49
EXHIBITA
described in the Plans and Specifications, and will observe the technical progress of
Field inspcction staff will perform the following duties as a matter of their daily activitics:
i. Observe technical conduct of the construction, including providing day to day contact
with construction contractor, City, utilities, and other stakeholders, and monitor for
adherence to thc Contract Documents. The Consultant's personncl will act in
accordance with Sections 1 05.1 and 1 05.2 of thc Standard Specifications.
�i. Observe material, workmanship, and construction areas for compliancc with the
Contract Documents and applicablc codes, and notify construction contractor of
noncompliance. Advise the City of any non conforming work observed during site visits.
iii. Document all material delivered to the job site in accordance with the contract
documents.
iv. Prepare daily inspection reports, recording the construction contractor's operations as
actually observed by the Consultant; includes quantities of work placed that day,
contractor's equipment and crews, and other pertinent information.
v. Interpret Contract Documents in coordination with the City and KPG.
vi. Resolve questions which may arise as to the quality and acceptability of material
furnished, work performed, and rate of progress of work performed by the construction
contractor.
vii. Establish communications with adjacent property owners. Respond to questions from
property owners and thc general public.
viii. Coordinate with permit holders on the Project to monitor compliancc with approved
permits, if applicablc.
ix. Prepare field records and documents to help assure the Project is administered in
accordance with the funding requirements.
x. Collect and calculate delivery tickets and salesman's daily reports of aggregate. All tickets
will be initialed with correct bid item and stationing identified (Construction Manual
10 2).
xi. Attend and actively participate in regular on site weekly construction meetings.
xii. Take periodic digital photographs during the course of construction, and record
locations.
xiii. Punch list. Upon substantial completion of work, coordinate with thc Client and affected
agcncics, to prepare a 'punch list' of items to be completed or corrected. Coordinate
final inspcction with those agcncics.
ASSYR40194454
• Consultant will provide part time obscrvation services for thc days/hours that the
contractor's personncl arc on site based on thc Contractor's specific activitics. Full time site
obscrvation is not anticipated.
• Consultant will provide qualified personnel for inspection of all bid item work.
• The Consultant's monitoring of the construction contractor's activities is to ascertain
whether or not they are performing the work in accordance with the Contract Documents;
2018 Small Drainage Program Page 4 KPG
Construction Management Services 8/15/18
50
EXHIBITA
in case of noncompliance, Consultant will reject non conforming work, and pursue the
other remedies in the interests of the City, as detailed in the Contract Documents. The
Consultant cannot guarantee the construction contractors' performance, and it is
understood that Consultant shall assume no responsibility for: proper construction means,
methods, techniques; project site safety, safety precautions or programs; or for the failure
of any other entity to perform its work in accordance with laws, contracts, regulations, or
City's expectations.
3.2 Substantial Completion: Upon substantial completion of work, coordinate with the City and
other affected agencies, to perform a project inspection and develop a comprehensive list of
deficiencies or `punchlist' of items to be completed. A punchlist and Certificate of Substantial
Completion will be prepared by the Consultant and issued by the City.
3.3 Materials Testing: City to provide day to day coordination of the work of the materials
testing technicians and testing laboratories in the observation and testing of materials used
in the construction; document and evaluate results of testing; and address deficiencies.
Frequency of testing shall be determined by the resident engineer. Materials testing provider
will be managed as a subconsultant to KPG.
Deliverables
• Daily Construction Reports with project photos — submitted on a weekly basis
• Punch List, Certificate of Substantial Completion
• Review test reports for compliance
TASK 4.1— CONSTRUCTION SERVICES — OFFICE
A. Document Control. Original documentation will be housed at the Consultant's office, and
filed in accordance with standard filing protocol. A copy of working files will be maintained in
the field office.
Document Control consists of:
■ Final Estimate (Approving Authority File)
■ Comparison of Preliminary and Final Quantities (Approving Authority File)
■ Final Records (Approving Authority File)
■ Record of Material Samples and Tests
■ Affidavit of Wages Paid
■ Release for the Protection of Property Owners and General Contractor
B. Project Coordination: Liaison with City, construction contractor, engineer, utilities and
property owners on a regular basis to discuss project issues and status.
C. Plan Interpretations: Provide technical interpretations of the drawings, specifications, and
contract documents, and evaluate requested deviations from the approved design or
specifications. Coordinate with City for resolution of issues involving scope, schedule, and/or
budget changes.
D. Weekly Meetings: Lead weekly meetings, including preparation of agenda, meeting minutes,
and distribution of minutes to attendees. Outstanding issues to be tracked on a weekly basis.
E. Initial Schedule Review: Perform detailed schedule review of contractor provided CPM for
conformance with the contract documents.
F. Lump Sum Breakdown: Evaluate construction contractors' Schedule of Values for lump sum
2018 Small Drainage Program Page 5 KPG
Construction Management Services 8/15/18
51
EXHIBITA
items. Review the Contract Price allocations and verify that such allocations are made in
accordance with the requirements of the Contract Documents. Lump Sum Breakdowns for
payment each month will be calculated with detailed data.
G. Monthly Pay Requests: Prepare monthly requests for payment, review with the City,
contractor and approve as permitted. Utilize City provided format for pay estimates, or
Consultant format.
H. Monthly Schedule Review: At the monthly cutoff, review contractor's updated schedule and
compare with field -observed progress, as described in Section 1-08 of the Special Provisions.
In addition, perform schedule analysis on contractor provided CPM updates and review
schedule for delays and impacts. Coordinate with Contractor in the development of recovery
schedules, as needed, to address delays caused by either events or issues within the
Contractor's control or other events or issues beyond the Contractor's control.
Certified Payroll: Process and track all certified payroll per State Prevailing Wage
Requirements. This includes verifying the initial payroll for compliance and 10% of all payrolls
submitted thereafter. Tracking payroll each week.
J. Weekly Statement of Working Days: Prepare and issue weekly statement of working day
report each week.
K. Subcontractor Documentation: Process / Approve all required subcontractor documentation.
Request to Sublets will be verified and logged. This includes checking System Award
Management System (SAMS), verifying business licensing, reviewing insurance
documentation, verifying city business licensing, Intent to Pay Prevailing Wage and Affidavit of
Wages Paid. All subcontractor documentation will be logged into KPG's subcontractor logs.
Record Drawings: Review record drawings prepared by the Contractor, and prepare a
conformed set of project record drawings based on Contractor provided information and from
inspection notes. Record drawings to be verified on a monthly basis, as part of the progress
payment to the Contractor. Upon project completion, contractor provided markups will be
verified for completeness and supplemented with inspection information. The City will provide
the marked up plan sheets with both the contractors and inspectors as -built information.
Revisions to the CAD drawings will be based on these construction records.
M. Physical Completion Letter: Following completion of all punchlist work, prepare physical
completion letter to the contractor, and recommend that City and/or Utilities accept the
project.
N. Project Closeout: Transfer all project documents to the City for permanent storage.
• Schedule review comments
• Meeting agendas and notes
• Monthly Pay Estimates
• Subcontractor Packets
• Cost Projection
• Physical Completion Letter
• Final Project Documents
TASK 4.2 — SUBMITTAL/RFI PROCESSING
A. Submittals: Coordinate review process for shop drawings, samples, traffic control plans, test
reports, and other submittals from the Contractor for compliance with the contract documents.
Key submittals to be transmitted to the City for their review and approval. Submittals shall be
2018 Small Drainage Program Page 6 KPG
Construction Management Services 8/15/18
52
EXHIBIT A
logged and tracked.
B. Request for Information (RFI): Review and respond to RFI's. RFI's shall be logged and tracked.
C. Record of Materials (ROM): Prepare ROM based on Special Provisions and Plans for use on the
project, based on the contract specifications. The ROM will be maintained by the Resident
Engineer. The ROM will track all of the materials delivered to the site including
manufacturer/supplier, approved RAM's, QPL items, material compliance documentation, and
all other required documentation.
Deliverables
• Submittal log
• RFI Log
• Completed Record of Material for Material Certification
TASK 4.3 — CHANGE MANAGEMENT
A. Case Log: Develop and maintain a case log which includes change orders, RFP's, Field Work
Directives
B. Change Orders: Develop change orders and provide technical assistance to negotiate change orders,
and assist in resolution of disputes which may occur during the course of the project. Each change
order will be executed in accordance with WSDOT Standard Specifications and contain the following:
• Change order
• Independent Cost Estimate
• Time Impact Analysis
• Contractor's Pricing
• Verbal Approval Memo
• Back up documentation
C. Field Work Directives: Prepare field work directives as necessary to keep the contractor on schedule.
D. Minor Change Orders: Develop minor change orders per WSDOT Standard Specifications. Each
minor change order will be executed and contain the following:
• Independent Cost Estimate
• Verbal Approval Memo
• Back up documentation
E. Force Account: Track contractor force account labor, equipment and materials. All force account
calculations will be verified by the engineer and double checked by the documentation specialist.
Deliverables
• Change Order(s)
• Case Management Log
• RFI Log
• Minor Change Order(s)
• Force Account Records
2018 Small Drainage Program Page 7 KPG
Construction Management Services 8/15/18
53
HOUR AND FEE ESTIMATE
Project: City of Tukwila
20113 Small Drainage Program
Construction Services
1 - Management and Administration (Estimated duration 16 weeks)
Weekly level of effort by Classification
0.25
EXHIBIT B
INNOOMOmowv
0
0
1,16 Cr
* A tvhit*.rure •
Laisd*c*pc Arc hitcetin.ry
* Civii Etvirwer 41* *
IttlanWMEWSSIIIMMTWOVISMa ijava
— • -
0
0.25
• t*,**.*
0
Preconstruction Budget Estimate
4
0
4
0
1,256.00
2 - Preconstruction Services (Estimated duration 2 weeks)
Weekly level of effort by Classification
0
2
2
0
0
0
Preconstruction Budget Estimate
3 - Construction Services (Estimated duration 12 weeks)
Weekly level of effort by Classification
0
4
4 2 0
8 2
0
0
16
16
0 3,296.0.0
0
Construction Period Budget Estimate 0
4 - CloseoutlRecord Dwg Services (Estimated duration 2 weeks)
Weekly level of effort by Classification
0
96 24
4
2
0
4
0
4
192
0
38,208.00
Closeout 1 Record Dwg Budget Estimate
0
4
16
5,520.00
VW* 2,21.11
Relmbursables & Subconsultants
Material Testing Allowance $
Mileage $
Structural Shop Drawing Review $
3,200.00
1,000.00
5,000.00
11111111agglew --"-nvsnstsmstsmnncgreamusaaygtwonlgnsunesf stanstaillinUSINNIT•111101~1
ungsgstworea .----spowswipinmes opetqf 06110341afgat1AtinaPTI *05,1,111ffail,W,MfMtaftro,011**r
8/27/2018
Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
INFORMATIONAL E ORANDU
TO: Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director
BY: Cyndy Cyndy Knighton, Senior Program Manager
CC: Mayor Ekberg
DATE: September 7, 2018
SUBJECT: TIB Retrofit Analysis
Project No. 81710404
ISSUE
Additional analysis is needed to fully understand the potential impacts and costs of the
proposed TIB Retrofit Project.
BACKGROUND
In 2017, a community workshop was conducted by the Congress for New Urbanism (CNU) and
the City to build upon and identify specific actions that could be taken to implement the 2015
TIB District goals and policies of creating TIB into a "main street." The CNU workshop resulted
in a report issued in April 2017 with recommendations to reduce the number of through lanes
on TIB by half, add bike lanes and on -street parking.
Tukwila subsequently contracted with Fehr & Peers to study the impacts of the proposed road
diet on TIB. The preliminary report was presented to the Transportation and Infrastructure
Committee (TIC) on November 14, 2017. Given the likely significant impacts to parallel
residential streets, the Committee did not arrive at a recommendation but directed staff to
conduct further study and report back in 2018 for further discussion.
ANALYSIS
More analysis should be undertaken to understand the full impacts of the proposed road diet on
TIB, especially the impacts to the residential streets impacted by the diversion of traffic. The
type of traffic calming treatments needed to be effective in protecting the local access streets
should be more fully analyzed. Cost estimates need to be produced for the traffic calming
treatments, not just the road diet options being considered. Further discussions are warranted
with all stakeholders that consider if the changes are prudent.
FISCAL IMPACT
If the Council desires more comprehensive studies, additional funding will be required.
RECOMMENDATION
Information only.
vc1pw eng1projects1a- rw & rs projectslfib retrofit (81710404)M preliminary engineeringlinfo memo - analysis of impacts 9-7-18sm hp gl.docx
56
Allan Ekberg, Mayor
Public Works Department - Henry Hash, Director
UNFOR ATKONAL E ORANDUU
TO Transportation and Infrastructure Committee
FROM: Henry Hash, Public Works Director /v /�.
By: CyndyKnighton, Senior Program Manager
CC: Mayor Ekberg
DATE: September 7,201D
SUBJECT: Traffic Co|m|nq/BosidenUa|GehgyImprovements Priorities
ISSUE
Update the Committee oncurrent requests for traffic calming treatments and other safety improvement projects.
BACKGROUND
Safety of both residential and commercial roadways is a priority for the City, residents, and businesses, The City monitors accident occurrences,
typically occurring with some frequency on higher volume commercial streets. Engineering solutions or police enforcement is applied to address
the identified needs. |focapital project iowarrantedk>oormct a deficiency, engineering analysis and design is completed, and a project is built.
If cause ofthe safety concern iorelated holow compliance with existing laws, enforcement ondedunaUonnanboayp|iedtoimpmvanafety
and increase compliance. The Public Works department and the Police department work closely together to address issues. Generally, however,
engineering, enforcement, and education are all required to improve safety and improve or maintain compliance.
When itcomes toperceived safety issues on smaller, low -volume, and residential streets, the concerns are more typically raised by concerned
residents. Tnhelp prioritize and address safety concerns nnresidential streets, staff developed aNeighborhood Traffic Calming Program (NTCP)
in 2005, but no funding or staffing was made available, A pilot project on S 130th St was studied, resulting in the conversion of 35(h Ave S
between Tukwila International Blvd and S 130th St into a one-way northbound street. In 2017, a second pilot project on S 160th St installed speed
cushions, The Transportation and Infrastructure Committee discussed the NTCP in October 2017 and again in June 2018.
DISCUSSION
During the most recent discussion at the Transportation and Infrastructure Committee, staff was directed to compile alist of all current requests
for traffic calming treatments, along with any data collection that had been completed. Additionally, staff was asked to list commercial locations
that are also identified for safety improvements. Seven specific locations and one citywide program for commercial streets were identified.
Thirteen specific locations, with more being added onoregular basis, have had traffic calming nrother safety -related requestsmad8hy
residents. Most of the residential streets have data for volume, speed, and accident history but only on Southcenter Boulevard has speed data
been collected on the commercial streets. The primary purpose for collecting such data to determine if a safety issue exists and if it does, to aid
the City inprioritizing locations for any improvements.
When speeding iyaprimary factor indetermining safety ofaroad section, engineers look hothe 85mpercentile speed and across the country,
those speeds typically range from 5-7 mph over the posted speed limit. In Tukwila's case, all the speed data available today shows the 85th
percentile speed in all locations counted to date is no more than 5 mph over the posted speed limit. This does not imply that there aren't violators
travelling at higher speeds, but rather they are the exception to the vast majority of drivers using the roadway.
FISCAL IMPACT
Public Works realized the importanceof al
Safety Improvements, with $400,000budgotedeach year. This replaces the previously budgeted $750k for residential streets. Additional funding
inneeded locomplete idnnUfiedimpromnmantnomcVmmevciu|streetsandonyothnrimpmyementownu|dooedhoidentVy abudget and
appropriate solution.
RECOMMENDATION
Information Only. After ranking priority list and rough cost estimates, staff will return to Committee and �.W.
Attachments: Priority List
WAPW EngTROJECTSW RWuRS ProjectsUraffimCalrning�]NFnMEMO Traffic Calming Priorifies 090718g].docx
57
Priority List for Traffic Safety Improvements
Commerical Locations
Safety issue(s)
Average
Volume
Average
Speed
85th %ile
2013-2017 Accidents
Speed
PDO
Peda-cyclist
Injury
Fatality
Comments
Southcenter Blvd at 65th
Speeding, left turn delays, high
ped crossings
9,300
35
40
10
2
1
0
Signal warranted, radar sign and RRFB as interim
Southcenter Blvd at 62nd
Speeding, left turn delays, high
ped crossings
9,300
35
40
10
4
4
0
Existing RRFB
TIB at S.140th st
Pedestrian safety and left turn
delays
16,000
19
1
10
0
High pedestrian traffic area
Andover Park East at Minkler
Left turn delays
12,000
1
0
3
0
60% design completed
Andover Park East at Industry dr
Pedestrian safety and left turn
delays
12,000
1
1
2
0
60% design completed
S.133rd at 599 on/off ramp
Left turn delays
10,000
7
0
2
0
Feasiblity report but no design
West Valley Hwy at Ped bridge
pedestrian access/safety
28,800
2
25
0
3
16
0
Currently under design for West Valley improvements
Flashing Yellow arrow revisions to
signalized left turns throughout the City
Pedestrian safety and left turn
delays
Varies
FYA operation is safer for pedestrains and increases intersection
capacity when used in lieu of protect only phasing.
Residential Locations
S.144th at 46th Ave S
School Crossing safety
7,400 (13
hrs)
23
28
2
0
0
0
RRFB is ordered, to be install before school year.
Safe Routes to School Grant
5.164th at 4700 blk
Speeding
1,800
25
30
0
0
0
0
Macadam rd s at 13700 blk
Speeding/school bus stop safety
2,500
26
29
0
0
0
0
42nd Ave S at 11900 blk
Speeding
3,800
23
29
1
2
0
0
42nd Ave S at 13700 blk
Speeding/curve safety
4
1
3
0
Homeowner association claims 3 road departures in past year
62nd at 149th
School Crossing safety/speeding
1,600
1
1
0
0
Design work complete for ADA improvements.
44th Ave S at 11800 blk
Speeding
700
17
21
1
0
0
0
S.140th at 3500 blk
Speeding
3,700
20
25
0
0
0
0
51st Ave S 16200 Block
Speeding
3,300
25
30
3
0
0
0
S.148th at 4400 blk
Speeding
1,300
21
26
1
0
0
0
53rd Ave S at S.140th
Speeding
3,000
23
28
0
0
0
0
S.130th at 37th Ave S
Speeding
0
0
0
0
No current traffic data, on schedule soon
Ti
b
S.150th at Thorndyke Elementary
School Crossing safety/marked
xing
1
0
0
0
This was to be addressed with School remodeling
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2019 to 2024
PROJECT: Traffic Calming/Residential Safety Improvements Project No. e021031
Programmatic approach to addressing neighborhood traffic concerns through a varietyof methods.
DESCRIPTION: Residential street improvements with sidewalks, safety improvements, and bike facilities.
JUSTIFICATION: Neighborhood revitalization byimproving residential streets.
��������am|i:�d��en��e�mp����u�a�ond�����p�����
STATUS: � residential street improvements, sidewalks, and bike lanes.
Mx|NT.|MPAoT: Varies, depends onhea!munKs)used.
COMMENT: Residential improvements have included *2ndAve 3,53pdAve 3.Speed cushions installed at31OOthSt.
FINANCIAL Through Estimated
2017 2018 mDo
2020
2021
BEYOND TOTAL
EXPENSES
Design
Lend(R8xO
Conot.yWgmt
Cono8uoUun
TOTAL EXPENSES
S
OO
47
o
OO
320
400
OO
320
uou
OO
320
*Vo
80
520
unu
OO
320
400
GO
320
unn
80
320
*oo
569
O
O
2.278
u.V*r
FUND SOURCES
Awarded Grant
Proposed Grant
Mitigation Actual
Mitigation Expected
o
O
u
O
City Dper.Revenue
47
O
400
400
400
400
400
400
400
2.847
TOTAL SOURCES
47
o
uoo
400
400
«oV
400
^nn
400
2.847
Project Location
W
xn/y-uox4Capital Improvement Program
8
59
60
City of Tukwila
Bi-Weekly Summary
Public Works
August 24, 2018
CITY PRIORITIES — Tukwila International Boulevard Community Transformation; Community livability; Create
community partners to implement city-wide plans and visions; Develop/implement comprehensive economic development
plan; Continue to create a more effective organization; Improved communications and community identity
Construction Project Updates
• * 42nd Ave Phase 111: Estimated Completion: November 2018
Seattle City Light (SCL) continues their undergrounding on 42nd Ave S, including pulling and
splicing the wires for their new underground system. Once SCL's undergrounding work is
completed, the private power service connections by our contractor (ACI) with SCL's
inspection will begin. However, with the current equipment operator union being on strike, the
upcoming private power service connection work progress could be impacted.
There is minimal road construction at this time to make way for the utility cutover work.
• BAR Bridge Rehabilitation:
Estimated Completion: February
Contractor continues to work on the southern two lanes to
prepare the area to be widened. The work below deck
continues to proceed on schedule. The crews are carbon -
fiber wrapping the girders, installing column jackets, and
finalizing the western support abutment and pier extensions.
Public Works Bi-Weekly 08/24/18 Summary— Page 1
61
City of Tukwila
Bi-Weekly Summary
Public Works
August 24, 2018
• 53rd Ave S:
Final water line work and paving of the utility trench
was completed from S 137th St to Interurban on
8/17/18. After completion; sewer, water, and new
underground electrical joint trench work will continue
on 53rd Ave S between S 144th St and S 137th St.
Periodic one lane traffic control should be expected
with minimal delays.
Estimated Completion: March 2019
• 2018 Small Drainage: Estimated Completion: December 2018
Contract was awarded to Ceccanti, Inc. on 8/20/18 and are being routed for signatures. A pre -
construction conference is scheduled for 8/29/18.
• Green the Green: Estimated Completion: December 2020
City Council approved to award the construction contract to Applied Ecology LLC on 8/20/18.
• CBD Sewer Rehabilitation 2017/2018: Estimated Completion: January 2019
Working through startup submittals from the contractor. Initial cleaning and investigation phase
scheduled to start the middle of September. Sliplining/repair should be complete by the end of
October, assuming the contractor can stay on his current schedule.
• Andover Park E Water/Sewer: S bstantial Completion: 6/15/17
We have reached a negotiated settlement with our contractor and a final Change Order and
payment will be processed in the near future with project closeout by the end of September.
• 2017 Small Drainage: Physical C mpletion: 1/16/18
The release of claims and affidavit of wages paid were provided by McCann Construction. Staff
will present a request to accept that the project is complete and authorize release of retainage
at the 9/10/18 T&I Committee.
Design Project Updates
• * Boeing Access Rd over Airport Way Bridge: Project has been advertised to Request
Qualifications from respective engineering firms. The RFQ's are due 9/6/18.
• * Strander Blvd Ext Phase 3: Staff submitted grant applications to two different funding
sources in July (Build America Grant and Transportation Improvement Board). We are
expected to hear results by the end of 2018.
Public Works Bi-Weekly 08/24/18 Summary- Page 2
62
City of Tukwila
Bi-Weekly Summary
Public Works
August 24, 2018
• S 196t"/200t Street Bridge Repair: The project has a design supplement which has been
approved by the City for Trantech Engineering to complete the design. Staff anticipates the
project to be advertised for bids late fall 2018 to allow for better construction pricing.
• Fort Dent Park BNSF Sewer Relocation: KPFF is working to include updated references on
the 2018 APWA Spec in order to ready the bid package.
• Sewer Lift Station #2: Rescheduled for new scoping in the updated CIP.
• Water Reservoir Feasibility Study: Carollo Engineers is getting additional information from
Highline to put the finishing touches on the modeling efforts.
• Riverton Creek Flapgate Removal: Design Report documentation is due to funding partner,
RCO on 8/31/18. This step is required prior to requesting reimbursement of funds. Design
consultant, OTAK, is requesting additional funds to complete their portion of the design and
permitting work. A contract supplement will be presented to the 9/10/18 T&l Committee.
• Gilliam Creek Fish Barrier Removal: NHC submitted their final Feasibility Analysis and
Concept Design Report, thus completing their scope of services. PBS Environmental
performed their second water quality testing event in the project area on 8/22/18.
• EMW Stormwater Outfalls: Staff is meeting with Ecology on 8/27/18 to review proposed
scope of grant agreement for completing design and construction.
• Chinook Wind: Earthcorps and city parks staff worked concurrently to perform a much -needed
weeding at Duwamish Gardens. Staff presented their grant request for public access funds for
Chinook Wind to RCO staff on 8/21/18.
►aintenance & Operations
• Streets: Roadway: Survey sidewalk trip hazards citywide with our PW intern. Continued to
install raised pavement markers. Repaired potholes on S 158' St, 56th Ave S and 38' Ave S.
Removed attenuator on SC Pkwy and replaced with new one, damage caused by hit and run
driver.
Roadside: Trimmed trees on 48th Ave S. Trimmed center island vegetation on Interurban and
Tukwila Intl Blvd. Repaired irrigation system on Interurban Ave S.
Signals Excavated and pulled new wires for the damaged streetlight pole at EMW and 87th for
radar inspection and drilling of new pole mounting bolts. Relocated radar signs to S 130th St and
38th Ave S. Repaired signal head at S 144th St and Tukwila Intl Blvd.
• Water: Completed (38) door hang shut-off notifications. Completed meter reading and follow up
reports. Completed connection to Foster Point neighborhood with the new water main on 53rd
Ave S. Replaced broken bollards at 1133 Beacon Ave S and 12225 51st Ave S. Continued valve
and hydrant maintenance inspection of Zone 6 (North Hill, SCBLVD to 144th Street). Repaired
the pipe leading to the wash down area at Minkler Shops. Continued to gather GIS information
along Interurban corridor.
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City of Tukwila
Bi-Weekly Summary
Public Works
August 24, 2018
• Sewer. Performed biweekly maintenance inspections on all the pump stations and weekly
inspections of all the station generators. The amps on pump #1 at Station 3 were running high.
When the crew pulled it, they found a bound up in the impeller. They removed the rag,
reinstalled the pump, and the amps are back to normal. We had an alarm for a communication
fail at Station 5 last week and after trouble shooting, the crew found a bad card in the Rugid
system and replaced it. Shannon with Calvert Technical Services came in for a day and updated
the software at all of the pump stations. Crew will be jetting sewer mains in the CBD to remove
buildup of fat, oil & grease (F.O.G.). Completed several utility locate requests.
• Surface Water: Spent a day and a half doing creek walk inspections with Greg & Russell. This
is done once a year to check for any illicit discharges and other abnormality in the creeks around
Tukwila. Continued with video inspection and root removal from storm mains. Landscaped and
removed overgrown vegetation from the stormwater tank at 14400 block of Macadam. Working
on the annual inspection of 40 water quality and flow control structures around Tukwila, which
are required by the NPDES permit. Completed several utility locate requests throughout the city.
• Facilities: Overall: Custodial division has been short-staffed for several weeks. Custodians
have been working hard to maintain service levels as much as possible and appreciate the
support and understanding from our customers. Card access issue resolved, and water backflow
reports filed. City Hall Campus: Grouting repairs and subsequent custodial scrubbing of the
City Hall inside brick flooring was completed. Installed ash tray in front of 6300 Bldg. Installed
desk light diffuser for City Clerk office cubicle. Installed mount and monitor for Ste 115 and dual
monitor mount in Ste 200. Old heat pumps removed from 6300 Bldg. HVAC PMs and repairs for
City Hall accomplished. Diagnosed and reset tripped breaker for PD at City Hall and replaced
broken door handle at 6300 Bldg Traffic Ste 206. Replaced lamps in Foster conference room.
TCC: Replaced shower head and metering valve and chiller repairs completed. Fire Stations:
52: Repaired broken water supply to sink. 53: Replaced electrical whip for response engine and
replaced Nederman motor for vehicle exhaust system. Repaired ice maker.
• Fleet: Admin: 1100, service call to jump start, tightened battery cables, replaced tail light bulb
and rear brake drums.
Fire: 5518, replaced man saver on turntable. 5526, replaced headset jack. 5519, Out of service
for turbo charger and air to air exchanger replacement. 1353 replaced batteries. 5524, repair
ground lights. 5403, tested battery and charging system, tightened battery cable. 5518, added
coolant.
PD: 1232, replace heater fan and resistor. 1435, replaced emergency strobe. 1434 replaced
brakes and battery. Patrol: 1761, replaced battery and emergency light controller. 1752, reline
front brakes and replaced two tires. 1762, repaired front camera.
Parks/Rec: 1242, replaced alternator. 1294, replaced four tires.
Public Works: Street: 2315, replaced cover on bucket swivel. 1446, replaced bent hydraulic line.
1430, replace light cover. 2201, replace trailer plug and repair wiring. Surface Water: 2311,
replace rotter hose end, repaired throttle control wiring. Sewer: 1283, repaired hole in roof. 2202,
replaced strobe, flat repair, and blower motor. 2204, replaced tail light and strobe. BM: 1244,
replaced engine belt.
17 PMs completed.
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