HomeMy WebLinkAboutArts 2018-09-19 Agenda PacketL Allan Ekberg, Mayor
Parks & Recreation Department - Rick Still, Director
ARTS COMMISSION
Chair: Cynthia Chesak, Vice Chair: Helen Enguerra
Alex Villella, Sheila Coppola, Daniel Humkey, Trish Gilmore, Noe, Rodriguez, Yuriko Rollins
AGENDA
September 19, 2018 5:00pm Tukwila Community Center — Executive Conference Room
1. Call to Order
2. RoII CaII
3. Approval of Agenda
4. Approval of Minutes (5 min) —June 13, 2018 pg 1-2
5. Introduction of guests (10 min)
6. Unfinished Business (30 min)
a. Artist in Residencies
b. Creative Consultancy (4Culture funded)
7. New Business (5 min)
a. Arts Commission resignation — Daniel Humkey, effective September 2018
8. Sub -Committee Reports (10 min)
a. Visual Arts
b. Performing Arts
c. Outreach
d. Staff Report
9. Other (5 min)
10. Agenda for Next/Future Meetings (5 min)
11. Adjournment
Next Meeting: October 17, 2018
For more information contact Tracy Gallaway at 206-767-2305
Tukwila City Hall • 6200 Sauthcenter Boulevard • Tukwila, WA 98188 • 206-433-1800 • Website: TukwilaWA.gav
2018 Fine Arts Show Debrief
Entry Form suggested revisions:
➢ Sizing should be 8 1/2 x 11" — this would allow for easier printing from website
➢ Address items on the entry that are unclear
➢ Create a Frequently Asked Questions (FAQ) to accompany the entry form
➢ Media should be noted for each entry
➢ Picture of each art piece being entered (either by the artist or upon receiving artwork for show)
— this will be good for history of show
➢ Make sure the form clearly states that everyone is welcome and it is not a juried entry
➢ Student entry information — this should be a separate form with different information,
opportunity to meet with judge
➢ Additional information about artwork that is for sale
➢ Potential informational meeting regarding art show details 30+ days in advance of artwork
acceptance
Artwork acceptance:
➢ Schedule two days for accepting artwork (not three); Wednesday, 12-5pm; Thursday 2:00-
7:00pm
➢ Two people are needed for these shifts
➢ Lobby is a good location, allows for easier acceptance of payments
➢ Staff should ensure that all accepted artwork has proper framing and hanging (have extra
hanging supplies on hand for artists to use if needed).
➢ 2 tags for each piece of artwork — use a spreadsheet to log -in each entry and generate the tags
(might be able to accomplish this with an electronic form). One tag on front and one on back.
➢ Generate a receipt for artwork entry — artist will use this form to claim the artwork at the end of
the show. In the past the receipt had information about the Artist Reception. Could also use
the payment receipt to reclaim artwork.
Artwork display:
➢ Panels and hangers
➢ Add some sort of indicator if the artwork is for sale and develop a process for connecting artist
with purchaser
Art Reception:
➢ Keep the food simple
➢ Pianist in center of the room was great
➢ Introduce judge and ask to speak about award winners
➢ 90 minutes is plenty of time for the reception (6:30-8pm)
Awards:
➢ Judge — Comment card on award winners so that others can see what set them apart
➢ Any constructive feedback for entries
➢ More categories (ask judge)
➢ Two cash awards and three honorable mentions for each category
➢ Personalized ribbons with TAC logo, but no year
➢ Have w-9 forms ready at show for award winners — complete before artist can pick up artwork
➢ Victory tour for award winners — showcase on TCC Art Walls, Westfield Mall and other locations
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PARKS & R.EC:REATION
ARTS COMMISSION
MINUTES
June 13, 2018 5:00 p.m. Tukwila Community Center
1. Call to Order: Chair Cynthia Chesak called the meeting to order at 5:03 pm
2. Attendance:
Commissioners: Trish Gilmore, Cynthia Chesak, Sheila Coppola, Alex Villella, Daniel Humkey, Noe
Rodriguez and Yuriko Rollins
Absent: Helen Enguerra
Guests: Curtis Goodman
Staff: Tracy Gallaway
3. Welcome to Noe Rodriguez
4. Approval of Agenda: Sheila Coppola moved to accept the agenda. Trisha Gilmore seconded the
motion. The motion passed unanimously.
5. Approval of Minutes: Sheila Coppola moved to accept the minutes, noting one correction. Yuriko
Rollins seconded the motion. The motion passed unanimously.
6. Introduction of Guests: Curtis Goodman — Tukwila resident and Renton Civic Theater board
member.
7. Unfinished Business:
a. Fine Arts Show debrief — see attachment
8. New Business
a. Tukwila Village Celebration event — Saturday, July 21st, 1:00-4:00pm
• Arts Commission funds will be used to pay $350 for a teaching artist to lead an arts
activity.
• Volunteers are needed to assist at the event — Tracy will follow up via email.
9. Sub -Committee Reports
a. Visual Arts: TCC Art Wall — Sub -committee will schedule a meeting to discuss and plan the
year. Tracy will outreach to Fine Art Show recipients with information.
b. Performing Arts: Cynthia Chesak attended the final Rainier Symphony performance. Ms.
Chesak attended a meeting in May with various stakeholders of the Foster Performing Arts
Center (the City and Tukwila School District) to discuss technical support, maintenance and
facility scheduling for the Rainier Symphony. There is some concern from the Rainier
Symphony regarding scheduling the Foster PAC for next season because they haven't
received information about date availability. Cynthia reported that TSD noted they will be
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under construction and it may affect the Rainier Symphony performances at the PAC.
Cynthia will be scheduling a follow up meeting with Lilianna once school is out to discuss
the scheduling and maintenance issues. Cythia noted that the City and the District may
need to look to outside funding sources, such as grants, to address maintenance and
equipment needs.
Our guest Curtis Goodman suggested a "Light the Theater" event using area theater groups
to help us raise the funds to pay for lighting improvements. Main theater groups in this
area - Renton Civic Theater, The Highlanders, Burien Actors Theater may be willing to
participate.
c. Outreach: No report.
d. Staff Report:
• Budget: Discussion regarding current expenditures and available funds (for the
remainder of 2018).
• Municipal Arts Plan: The Call for Artist(s) for the two Artist in Residency openings are
being promoted. There is an informational meeting on June 18, 2018 — 7pm at TCC.
• Summer events/meeting schedule: Cynthia moved that we have no July meeting, but AC
are asked to attend at least one community event. August meeting date TBD. Daniel
Humkey seconded this motion. The motion passed unanimously.
10. Other:
a. Sheila Coppola attended the May meeting of the newly formed SeaTac Arts Commission —
the meeting included arts commissioners from Burien, Kent, Des Moines and Tukwila.
They are a new group with a lot of questions. All AC gets their fundraising differently (%
for arts, per capita allocation, etc). Staffing is different in every City. SeaTac would like to
be involved with other area commissions.
11. Agenda for Next/Future Meetings: Follow up from July community event engagement.
12. Adjournment: Daniel Humkey motion to adjourn the meeting at 6:25 pm, Sheila Coppola
seconded the motion, the motion passed unanimously.
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