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Home My WebLink AboutReg 2018-09-17 Item 3C - Resolution - Grant Application for Chinook Wind Project / Parks Acquisition Project to WA State Recreation and Conservation Office COUNCIL AGENDA SYNOPSIS L.AIoN India ITEM No. Meeting Date Prepared by Mayor's revie2v Council review (74, r 09/17/18 HH Ur /7\ 3. C. \‘P ITEM INFORMATION STAFF SPONSOR: HENRY HASH ORIGINAL AGENDA DATE: 09/17/18 AGENDA I FEM TI ILE Resolution for Washington State's Recreation and Conservation Office Funding Grant Application for Chinook Wind Project CA I EGORY El Discussion 0 Motion Resolution Ordinance Ei Bid Award [2] Public Heanng El Other Mtg Date Mfg Date Mfg Date 09/17/18 Mfg Date Mfg Date Mfg Date Mtg Date SPONSOR 0 Council 0 Mayor 0 I-1R DCD Finance J Fire 0 IT P&R Pollee P1F SPONSOR'S Washington State's Recreation and Conservation Office (RCO) requires a formal Resolution SUMMARY for submission of a grant application. This resolution will authorize funding assistance for the Chinook Wind Project. This grant requires a 50% City match, or$157,200 and $165,000 is budgeted in surface water funds for 2019. Council is being asked to approve the Resolution for the WA State RCO grant application. REVIEWED BY Ej COW Mtg. CA&P Cmte El F&S Cmte I1 Transportation Cmte El Utilities Cmte El Arts Comm. [] Parks Comm. fl Planning Comm. DATE: 09/10/18 COMMIFIEE CHAIR: THOMAS MCLEOD RECOMMENDATIONS: SPoNsoR/ADmIN. Public Works Department COMMITTEE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURI;REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 412 SURFACE WATER(PG 96, PROPOSED 2019 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 09/17/18 MTG. DATE ATTACHMENTS 09/17/18 Informational Memorandum dated 09/07/18 (revised after 9/10/18 T.I.C.) Resolution Page 96, Proposed 2019 CIP Minutes from the Transportation &Infrastructure Committee meeting of 09/10/18 1 2 �ILA;" , ity ± ' 1it Allan Ekberg,Mayor p Public Works Department-Henry Hash,Director 2 INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director , ,/ BY: Mike Perfetti, Habitat Project Manager CC: Mayor Ekberg DATE: September 7, 2017 (revised after 9/10/18 TIC.) SUBJECT: Surface Water Funds - Chinook Wind Project No. 91441202 Resolution for RCO Grant Application ISSUE Approve a Resolution to the State of Washington Recreation and Conservation Office (RCO) for a grant application for the Chinook Wind Project. BACKGROUND King County acquired the Chinook Wind site in 2015 and is currently developing the habitat restoration component through their in-lieu fee mitigation program. The City of Tukwila, per City Resolution No. 1856, will accept ownership of the Chinook Wind property in the future. As such, the City desires to develop public use and maintenance access to Chinook Wind, including a trail, trailhead parking, site furnishings, and signage. DISCUSSION The City authorized the submittal of a grant application to the RCO in May 2018 (RCO ALEA grant#18-2023). The RCO requires the applicant submit an Application Authorization Form in the form of a City Resolution. Note that this resolution also includes authorization to submit a Parks acquisition grant to RCO and the Community Development and Neighborhoods Committee is being briefed on that project. FISCAL IMPACT The RCO grant application total is $314,400 and requires a 50% City match, or$157,200. The funds that the City received from the Conservation Futures Tax program cannot be applied as match since it was expended on the Chinook Wind acquisition. RCO funds, if awarded, would become available in July or August 2019. City match will come from budgeted Surface Water funds or other grant sources, if possible. There will be no impact to the City's General Fund. Grant RCO Grant City match Total amount 2019 ALEA grant $ 157,200 $157,200 $314,400 RECOMMENDATION Council is being asked to approve the Resolution authorizing the submission of a grant funding request of $314,400.00 and consider this item on the Consent Agenda at the September 17, 2018 Regular Meeting. Attachments: Draft Resolution Page 96, Proposed 2019-2024 CIP 11PWStorelPW Common$1PW Eng1PROJECTSIA-DR ProjectslChinook Wind(91441202)1Grants12018 RCO_ALEA1Info Memo_Chinook Wind_2019 RCO Grant Resolu$on_091118.docx 3 4 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHORIZING SUBMISSION OF AN APPLICATION FOR GRANT FUNDING IA (STANCE FOR THE CHINOOK WIND PROJECT (#91441202), AND AN APPLICATION FOR GRANT FUNDING,ASSISTANCE FOR A PARK ACQUISITION PROJECT , 090930102), TO THE RECREATION AND CONSERVATION OFFICE, AS PROVIDED IN RCW 79.105.150, RCW 79A 15.030,- �WAC 286-13, AND OTHER APPLICABLE AUTHORITIES WHEREAS, under the provisions ri the Aquattc Lands Enhancement Account (ALEA), RCW 79.105.150, state grant assistance � .r,requested to aid in financing the cost of the Chinook Wind project, and., WHEREAS, under the rovisions of The Washington Wildlife and Recreation Program's Outdoor Recreation°Acceurtt, ROW 79A.15.030 and WAC 286, state grant assistance is requested to. aid in financing the cost of acquiring and developing a shoreline park at South'116th Street at the Green-Duwamish River; and WHEREAS, the City Council of the City of Tukwila considers it in the best public interest to complete the Chinook Wind capital improvement project, and acquire and develop a shoreline park;,at,South 116th Street at the Green-Duwamish River as described in the applications; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Director of Parks and Recreation, Rick Still, and the Habitat Project Manager, Mike Perfetti, are authorized to make formal applications to the Recreation and Conservation Office for grant funding assistance for the two aforementioned projects. Section 2. The City of Tukwila has reviewed the sample project agreement on the Washington State Recreation and Conservation Office's Web site (at www.rco.wa.gov/documents/manuals&forms/SampleProjAgreement.pdf) and authorizes the Mayor to enter into such a project agreement, if funding is awarded. The City Council understands and acknowledges that the project agreement will contain the W:\Word Processing\Resolutions\Grant funding application-Chinook Wind&park acq at 116th 8-7-18 MP:bjs Page 1 of 3 5 indemnification (applicable to any sponsor) and waiver of sovereign immunity (applicable to Tribes) and other terms and conditions that are contained in the sample project agreement, and that the sample project agreement may be revised periodically by the Recreation and Conservation Office. The City Council recognizes that such changes might occur prior to the authorized representative signing the actual project agreement, and accepts the responsibility and the presumption that the authorized representative shall have conferred with them as to any such changes before he/she executes the project agreement on behalf of the City of Tukwila and so executes with their authorization. Section 3. Any grant funding assistance received will be used for only direct eligible and allowable costs that are reasonable and necessary to implement the project(s) referenced above. Section 4. The City of Tukwila expects their matchingshare of project funding will be derived from City of Tukwila funds and possibly other sources and meets the requirements of WAC 286-13-045. In addition, the City^Council understands the City is responsible for supporting all non-cash commitments to thisproject should they not materialize. y:N Section 5. The City Council acknowledges that r°if the City receives grant funds managed by the Recreation and Conservation Office' the Recreation and Conservation Office will pay the City on only a reimbursement basis, except for a specially approved advance payment. It is understood that °';r-eii urseme'nt basis" means the City will only request payment from the Recreation and ,Conservvtion Office after it incurs eligible and allowable costs and has paid them The Rreation and Conservation Office may also determine an amount of retain age and holOhat amount until the project is complete. The Recreation and Conservation ;Office,, my approve advance payments in limited circumstances, pursuant to WAa 286 13-"070 and the policy outlined in Manual 8, Reimbursements. Section 6. The City of Tukwila acknowledges that any property developed, renovated, enhanced, or restored through grant funding assistance from the Recreation and Conservation Funding. Board must be reasonably maintained and made available to the general public unless other restrictions have been agreed to by the Recreation and Conservation Office Director or the Recreation and Conservation Funding Board. Section 7. The City of Tukwila acknowledges that any property developed, renovated, enhanced, or restored with grant funding assistance from the Recreation and Conservation Funding Board must be dedicated for public purposes and be retained and maintained for perpetuity unless otherwise provided and agreed to by our organization and the Recreation and Conservation Funding Board. Section 8. This application authorization becomes part of the formal applications to the Recreation and Conservation Office for grant funding assistance for the two aforementioned projects. W:\Word Processing\Resolutions\Grant funding application-Chinook Wind&park acq at 116th 8-7-18 MP:bjs Page 2 of 3 6 Section 9. The City Council of the City of Tukwila certifies that this application authorization was properly and lawfully adopted following the requirements of the City of Tukwila and applicable laws and policies and that the person signing as authorized representative is duly authorized to do so. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2018. ATTEST/AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Verna Seal, Council President APPROVED AS TO FORM BY: Filed with he City Clerk: Passedty the City Council: Resolution Number Rachel B. Turpin, City Attorney F' r , it 4 r �r" of W:\Word Processing\Resolutions\Grant funding application-Chinook Wind&park acq at 116th 8-7-18 MP:bjs Page 3 of 3 7 8 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2019 to 2024 PROJECT: Chinook Wind Project No. 91441202 DESCRIPTION: King County purchased site and will restore it as a salmon estuary and passive park in partnership with the City. The WRIA 9 Salmon Recovery Plan recommends creating 20-acres of off-channel habitat within the JUSTIFICATION: Duwamish Transition Zone and lists this section of the river as critical habitat for salmon recovery within the Green/Duwamish Watershed. STATUS: Property purchased and site cleared by King County in 2015 using King Conservation Futures and King County Mitigation Bank. Site planned to be turned over to Tukwila. MAINT. IMPACT: Passive park will require additional maintenance and will include Duwamish Gardens. COMMENT: Grant funding for construction is from the KC Mitigation Bank. City applied for State RCO grant of$138k for trail&parking. FINANCIAL Through Estimated (in$000's) 2017 2018 2019 2020 2021 2022 2023 2024 BEYOND TOTAL EXPENSES Design 7 9 75 25 116 Land (R/W) 52 125 177 Monitoring 15 15 15 15 15 15 15 105 Const. Mgmt. 20 20 Construction 275 275 TOTAL EXPENSES 59 9 215 335 15 15 15 15 15 693 FUND SOURCES Awarded Grant 138 138 Proposed Grant 50 137 187 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 59 9 165 60 15 15 15, 15 15 368 TOTAL SOURCES 59 9 215 335 15 15 15 15 15 693 Project Location "� + N o co _ill E 0 0oei,�c -' w . '� r V st s +a \l i'w i j4F L \ y,� N 6/ r 7 al* 1 ,6 . 1 1. -1 minik,17 1111 _i_i-f. N. ,, 1 s0 i L, Pik. „, r.„ ,,, or L NSF 3�� ' CA /Hr' C16 4N'bd'WiwWU�WMW%wJ00 'WNN'YuuYy$p�,Vl�e I„/ SLD A 0 2019-2024 Capital Improvement Program 96 9 10 City of Tukwila City Council Transportation & Infrastructure Committee TRANSPORTATION & INFRASTRUCTURE COMMITTEE Meeting Minutes September 10, 2018-5:30 p.m. -Hazelnut Conference Room, City Hall Councilmembers: Thomas McLeod, Chair, De'Sean Quinn, Zak Idan Staff: David Cline, Henry Hash, Hari Ponnekanti, Mike Perfetti, Ryan Larson, Laurel Humphrey, Cyndy Knighton, Gail Labanara, Derek Speck CALL TO ORDER: Committee Chair McLeod called the meeting to order at 5:30 p.m. I. PRESENTATIONS II. BUSINESS AGENDA A. Memorandum of Agreement: CenturyLink Staff is seeking approval of a Memorandum of Agreement with CenturyLink to share the cost of undergrounding the CenturyLink Communications system as part of the 53rd Avenue South Project. Costs will be reimbursed to the City based on the components of the system installation and the total CenturyLink cost share is estimated to be$91,535.22. Final costs will be based on final bid quantities installed and any approved changes. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 17,2018 REGULAR CONSENT AGENDA. B. Resolution:Grant Application for Chinook Wind Project Staff is seeking approval of a resolution that would authorize the submission of a grant * fund request of$314,400.00 to the State of Washington Recreation and Conservation Office (RCO) for the Chinook Wind Project. The Committee previously approved this in May, but the RCO requires an Application Authorization Form in the form of a city resolution. The proposed resolution also includes authorization of a parks acquisition grant, which is going through the Community Development and Neighborhoods Committee.The required 50% city match of $157,200 will come from Surface Water funds or other grant sources. Councilmembert uirin requested the memo be updated with additional explanation of the project schedule in relationship to the state fiscal calendar, and that the Surface Water funds to be used as a City match do not impact the General Fund. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 17,2018 REGULAR CONSENT AGENDA. 11