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Home My WebLink AboutReg 2018-09-17 Item 3F - Final Acceptance - 2017 Annual Small Drainage Program with McCann Construction for $448,471.71 COUNCIL AGENDA SYNOPSIS I (0-ILA j.I,Nss\ — Indiali ITEM No. MeettngDate Prepared by Mayor's review Conned review 09/17/18 FIN AL,/, et"' "-- 3. F. 2 905 ITEM INFORMATION CAS NUMBER: STAFI,SPONSOR: HENRY HASH ORIGINAL AGENDA DATE: 09/17/18 AGENDA ITEM TITLE Surface Water Fund - 2017 Annual Small Drainage Program Project Completion and Acceptance CATEGoRy [11 Discussion Z Motion 0 Resolution 0 Ordinance 0 Bid Award 0 Public Hearing Ei Other Meg Date Mtg Date 09/17/18 Meg Date Meg Date Mtg Date Meg Date Mtg Date SPONSOR El Council 0 Mayor 0 HR 0 DCD 0 Fznance 0 Fire 0 IT El P&R [] Police Z PW SP oNS()R's The contract with McCann Construction of Renton, WA is complete for the 2017 Annual SUMMARY Small Drainage Program. This contract installed drainage improvements at three locations throughout the City. Construction began August 11, 2017 and was completed on January 11, 2018. One change order was issued for$7,716.15 and under-runs credited ($11,068.19). Council is being asked to accept and finalize the contract with McCann Construction for$448,471.71. REVIEWED BY 0 COW Mtg. 0 CA&P Cmte El F&S Cmte 11 Transportation Cmte El Utilities Cmte 11]Arts Comm. El Parks Comm. El Planning Comm. DATE: 09/10/18 COMMITTEE CHAIR: THOMAS MCLEOD RECOMMENDATIONS: SPONSOR/ADMIN. Public Works CommumE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPINDITURI REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $448,471.71 $497,006.13 $0.00 Fund Source: 412 SURFACE WATER(PG 96, 2017 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 09/17/18 I MTG. DATE ATTACHMENTS 09/17/18 Informational Memorandum dated 09/07/18 State of WA Department of Revenue Notice of Completion 17-121 Minutes from the Transportation &Infrastructure Committee meeting of 09/10/18 51 52 tiC'% ! `, h/ o Allan Ekberg, Mayor a �'s �Q Public Works Department-Henry Hash,Director .v 0o INFORMATIONAL MEMORANDUM TO: Transportation and Infrastructure Committee FROM: Henry Hash, Public Works Director "'of/- BY: Mike Perfetti, Habitat Project Manager CC: Mayor Ekberg DATE: September 7, 2018 SUBJECT: Surface Water Fund - 2017 Annual Small Drainage Program Project No. 91741201, Contract No. 17-121 Project Completion and Acceptance ISSUE Accept construction contract as complete and authorize release of retainage. BACKGROUND The Small Drainage Program constructs drainage projects throughout the City that are too large for city staff to complete but are smaller than a typical capital improvement project. The 2017 Annual Small Drainage Program installed drainage improvements at three locations: 1) 48th Ave S between S 160' and S 162"d St; 2) Strander Blvd sidewalk (in front of Target); 3) 58th Ave S, 14423 to 14455. A fourth project, the S 150th St Gilliam Creek inlet overflow structure was an additive alternate and was not accepted as part of the project. DISCUSSION The Notice to Proceed for Contract Number 17-121 with McCann Construction of Renton, WA was issued on August 11, 2017 and construction was physically completed on January 16, 2018. The last remaining Affidavit of Wages Paid was received on August 17, 2018. FINANCIAL IMPACT The 2017 budget was $497,006.13 with additional funding from the Water Quality Retrofit project, utilizing excess SDP design funds and excess Gilliam Creek Culvert funds. One change order was issued for $7,716.15 and the underruns were primarily in unspent force account dollars for site changes, property restoration and resolution of utility conflicts. Retainage is being held by the City in the amount of$22,423.58. Expenses Construction Contract Amount (N/A— Rule 171) $451,823.75 Change Order No. 1 7,716.15 Unit Price Underruns (11,068.19) Total Contract Amount $448,471.71 RECOMMENDATION Council is being asked to formally accept the 2017 Annual Small Drainage Program with McCann Construction, Inc. in the amount of$448,471.71 as complete, and authorize the release of retainage subject to standard claim and lien release procedures, and to consider this item on the Consent Agenda at the September 17, 2018 Regular Council Meeting. Attachment: Notice of Completion,Contract#17-121 W:IPW EngIPROJECTSIA-DR ProjectslAnnual Small Drainage Programs12017 SDP(91741201)1ConstructonW.700-PostConstructon&Closeoutllnfo Memo_2017SDP_Closeout_082418g1 sm.doco 53 54 ��,{ L i Original ❑ Revised# dye /A 89 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT Date: August 24, 2018 Contractor's UBI Number: 602 271 532 Name& Mailing Address of Public Agency Department Use Only City of Tukwila Assigned to: 6200 Southcenter Boulevard Tukwila, WA 98188 Date Assigned: UBI Number: Notice is hereby given relative to the completion of contract or project described below Project Name Contract Number Job Order Contracting 2017 Annual Small Drainage Project 17-121 ❑ Yes E'No Description of Work Done/Include Jobsite Address(es) Construct drainage improvements at 3 public right-of-way sites: 1) S. 48th St. 2) S 58th St. 3) Strander Blvd. Federally funded transportation project? ❑ Yes No (if yes,provide Contract Bond Statement below) Contractor's Name E-mail Address Affidavit ID* McCann Construction Inc. arlene@mccannconst.com 851561 Contractor Address Telephone# 13029 136th Ave SE Renton, WA 98059 425-228-2316 Ext 7303 If Retainage is not withheld,please select one of the following and List Surety's Name&Bond Number. ❑ Retainage Bond ❑ Contract/Payment bond (valid for federally funded transportation projects) Name: Bond Number: Date Contract Awarded Date Work Commenced Date Work Completed Date Work Accepted June 19, 2017 August 16, 2017 January 11, 2018 Were Subcontracters used on this project?If so,please complete Addendum A. E Yes ❑No Affidavit ID*-No L&I release will be granted until all affidavits are listed. Contract Amount $ 451,823.75 Additions (+) $ 7,716.15 Liquidated Damages $ 0.00 Reductions (-) $ 11,068.19 Amount Disbursed $ 426,048.12 Sub-Total $ 448,471.71 Amount Retained $ 22,423.59 Sales Tax Rate 10 (If various rates apply,please send a breakdown) Sales Tax Amount $ 0 TOTAL $ 448.471.71 TOTAL $ 448,471.71 NOTE: These two totals must be equal Comments: Note:The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract. NO PAYMENT SIIALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates. Submitting Form:Please submit the completed form by email to all three agencies below. Contact Name: Diane Jaber Title: Fiscal Specialist Email Address: dianejaber@tukwilawa.gov Phone Number: (206)433-1871 x1871 gr- (ea Department of Revenue � Washington state Department of Employment Security Public Works Section ,Tit Labor & Industries Department (360)704-5650 Contract Release Registration,Inquiry, Standards&Coordination PWC@dorma.gov (855)545-8163,option tt 4 Unit ContractRelease@LNI.WA.GOV (360)902-9450 publicworks@esd.wa.gov REV 31 0020e(10/26/15) F215-038-000 10-2014 55 Addendum A: Please List all Subcontractors and Sub-tiers Below This addendum can be submitted in other formats. Provide known affidavits at this time. No L&I release will be granted until all affidavits are listed. Subcontractor's Name: UBI Number: (Required) Affidavit ID* Wilson Concrete Construction Inc 602168956 789927 RCNW 602286010 779070 Salinas Sawing&Sealing Inc. 601717158 771323 Best Parking Lot Cleaning Inc 601901928 770435 OMA Construction Inc. 601872128 770226 Stanley Patrick Striping Co 602015949 769710 Corliss Resources Inc 602237779 769157 Cascade Sawing&Drillilng Inc 600436993 768536 Advanced Government Services 603585454 765059 The Davey Tree Expert Company 602000069 757328 Pacific Topsoils Inc 600405438 757072 Grass Master 601517336 756571 Western Crane Inc. 601713857 756502 Ralph's Concrete Pumping 578085430 755010 American Surveying and Environmental LLC 603226051 747744 For tax assistance or to request this document in an alternate format,please call 1-800-647-7706.Teletype(TTY) users may use the Washington Relay Service by calling 711. REV 31 0020e Addendum(10/26/15) F215-038-000 10-2014 56 Transportation&Infrastructure Committee Minutes September 10,2018 C. Grant Acceptance: Stormwater Quality Retrofit Project Staff is seeking Council approval of a grant agreement with the Washington State Department of Ecology (DOE) in the amount of $287,500.00 for the Stormwater Quality Retrofit Project. This project will select seven candidate sites for water quality retrofits and advance up to four projects to 90%design.The 15%required City match will come from Surface Water funds with $115,000 currently budgeted in 2019. Councilmember Quinn reiterated his request to expand the memo to better define the Surface Water fund. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 17, 2018 REGULAR CONSENT AGENDA. D. Contract Amendment: Riverton Creek Flapgate Removal Project Staff is seeking Council approval of Amendment 2 to Contract 17-070 in the amount of $37,064.00 with OTAK, Inc. for the Riverton Creek Flapgate Removal Project. The project will remove two culverts and flap gates and replace a section of at-grade trail with a bridge over the restored open channel. The proposed amendment will incorporate current recommendations into final design and bid documents and will bring the total contract amount to $182,420. The amendment will be funded through remaining 2018 surface water design funds and the 2019 design budget,then be partially or wholly reimbursed through the 2017 Salmon Recovery Funding Board design and construction grant. Councilmember Idan asked if any projects would go funded as a result, and staff replied there is adequate budget for other planned projects. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 17, 2018 REGULAR CONSENT AGENDA. E. Project Completion: 2017 Sm ll Drainage Program Staff is seeking Council approval of project completion and release of retainage to McCann Construction, Inc. in the amount of$448,471:,71 for the 2017 Annual Small Drainage Program. * Drainage improvements were installed at three locations: 48"Avenue South between South 160' Street and South 162nd Street, Strander Boulevard sidewalk in front of Target, and 58' Avenue South,14423 to 1,4455.The projectwas physically completed on January 16,2018 and concluded under budget. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 17, 2018 REGULAR CONSENT AGENDA F. Supplemental Agreement: 2018 Annual Small Drainage Program Staff is seeking Council approval of Supplement No. 1 to Contract No. 18-063 with KPG, Inc. in the amount of$57,480,00 for construction management services for the 2018 Small Drainage Program. This is an extension of the design engineering services contract already executed with KPG. To save,money, staff will be doing more of the inspection work rather than contracting it out. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 17, 2018 REGULAR CONSENT AGENDA. 57